{"alias":"contentPage","byline":null,"standfirst":null,"content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch3\u003EPurpose\u003C/h3\u003E\n\u003Cp\u003EThis is the Data Retention Policy of The Scout Association, by which we mean, the Association as the national charity (306101) and all its subsidiaries and business units for which its board is responsible for. This includes Scout Stores, Scout Adventures and Unity Insurance Services.\u003C/p\u003E\n\u003Cp\u003EThe purpose of this policy is to specify The Scout Association\u0027s (\u201CTSA\u201D) guidelines for retaining different types of personal data and for how long.\u003C/p\u003E\n\u003Cp\u003EFor clarity, this policy does not include the movement data retention provision. This is because each Local Scout Group, District and County are their own distinct data controllers, separate to TSA.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EScope\u003C/h3\u003E\n\u003Cp\u003EThis policy covers all data in the possession or control of TSA regardless of the medium in or on which those data are held. Where statute or regulation departs from the requirements of this policy, TSA will comply with the relevant statute or regulation. This policy is regularly reviewed.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EPolicy\u003C/h3\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":true,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Ch4\u003EPersonal data\u003C/h4\u003E\n\u003Cp\u003EPersonal data retention is governed by current Data Protection legislation. Data must be kept accurate, up to date and retained for no longer than is necessary for the purpose for which they were obtained.\u0026nbsp;\u003Cbr\u003EWhere a person has requested that we delete all data we hold about them, we may need to retain basic personal data to evidence that we have completed the request.\u003C/p\u003E","label":"Personal data"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Ch4\u003ELawful purpose for processing\u003C/h4\u003E\n\u003Cp\u003EPersonal Data can only be processed (including how it is retained) where there is a lawful basis.\u003C/p\u003E\n\u003Cp\u003ETSA relies on different lawful bases depending on what the Personal Data is being used for.\u003C/p\u003E\n\u003Cp\u003EData subjects also have a number of rights that they can exercise over their Personal Data, such as to delete or rectify it.\u003C/p\u003E\n\u003Cp\u003EMore information can be found in our \u003Ca href=\u0022/about-us/policy/data-protection-policy/\u0022 title=\u0022Data Protection Policy\u0022\u003EData Protection Policy\u003C/a\u003E.\u003C/p\u003E","label":"Lawful purpose for processing"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Ch4\u003EMaintaining consent or legitimate reasons for retention\u003C/h4\u003E\n\u003Cp\u003ETSA needs to communicate with these data subjects to clearly sign post them to their ability to withdraw their consent or challenge the legitimate interest that has been assessed, this is commonly known as \u2018opt out\u2019. Where appropriate the data subject should be informed every 2 years of the consent or legitimate interest being used to process their data with an option to update this preference.\u003C/p\u003E\n\u003Cp\u003EA formal retention period for data processing based on consent has not been defined in this policy and is assumed as permanent until the data subject exercises their rights to cease the processing activity. Examples of processing covered by this statement are subscribers to newsletters, photograph consents and marketing communications.\u003C/p\u003E","label":"Maintaining consent or legitimate reasons for retention"}]},{"gridType":"RichTextBlock","content":"\u003Ch3\u003E\u003Cbr\u003EAnnex A - Retention periods\u003C/h3\u003E\n\u003Cp\u003EThe following retention periods are analysed into the categories of data held within TSA, these are as follows:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EAcross the Movement\u003C/li\u003E\n\u003Cli\u003EAwards\u003C/li\u003E\n\u003Cli\u003ESafety \u0026amp; Safeguarding\u003C/li\u003E\n\u003Cli\u003EDonors\u003C/li\u003E\n\u003Cli\u003EEvent Registrants\u2019 and Participants\u003C/li\u003E\n\u003Cli\u003EHeritage Archives\u003C/li\u003E\n\u003Cli\u003ELegal Services\u003C/li\u003E\n\u003Cli\u003ETSA Staff Data\u003C/li\u003E\n\u003Cli\u003EComplaints, Customer Service, Communication \u0026amp; Whistleblowing\u003C/li\u003E\n\u003Cli\u003EUnity Insurance Services\u003C/li\u003E\n\u003Cli\u003EScout Store\u003C/li\u003E\n\u003Cli\u003EScout Adventures and Scout Venues\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EThe retention period is applicable at the point where the relationship has finished, for example where a member has left the organisation.\u003C/p\u003E\n\u003Cp\u003EThe same piece of data may be held by different teams and for different purposes. It will therefore be covered by the retention policy for each purpose, and so retained by the organisation for the longer of the stated periods.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":true,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EThis section covers data we hold on our members, volunteers and others who are recorded on our systems.\u0026nbsp;\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 cellpadding=\u00225\u0022 width=\u0022100%\u0022 style=\u0022height: 4864px; width: 101.988%;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr style=\u0022height: 68px;\u0022\u003E\n\u003Ctd style=\u0022height: 68px; width: 20.0018%;\u0022\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Process\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022height: 68px; width: 27.555%;\u0022\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Type\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022height: 68px; width: 24.7295%;\u0022\u003E\n\u003Cp\u003E\u003Cstrong\u003ERetention\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022height: 68px; width: 27.7732%;\u0022\u003E\n\u003Cp\u003E\u003Cstrong\u003EJustification\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 90px;\u0022\u003E\n\u003Ctd style=\u0022height: 90px; width: 20.0018%;\u0022\u003EWant to Join\u003C/td\u003E\n\u003Ctd style=\u0022height: 90px; width: 27.555%;\u0022\u003EPersonal data\u003C/td\u003E\n\u003Ctd style=\u0022height: 90px; width: 24.7295%;\u0022\u003E1 year after enquiry or until member joins, whichever is shorter.\u003C/td\u003E\n\u003Ctd style=\u0022height: 90px; width: 27.7732%;\u0022\u003ETo keep them informed of their joining status.\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 340px;\u0022\u003E\n\u003Ctd style=\u0022height: 340px; width: 20.0018%;\u0022\u003E\n\u003Cp\u003EJoining \u2013 including the role, dates of joining and permits\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022height: 340px; width: 27.555%;\u0022\u003EPersonal and Sensitive data (special category)\u003C/td\u003E\n\u003Ctd style=\u0022height: 340px; width: 24.7295%;\u0022\u003E10 years after leaving the data will be reduced to only include name, address, membership number, date of birth, roles, training, permits, accreditations, suspensions awards, training records, events attended, length of service, safeguarding flags. This remaining data will be retained for 100 years.\u003C/td\u003E\n\u003Ctd style=\u0022height: 340px; width: 27.7732%;\u0022\u003EThe 10-year retention of all data is required to provide tenure and service records in the event an individual wants to re-join. The 100 years retention of data is required for evidence requests from statutory agencies or internal safeguarding investigations.\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 114px;\u0022\u003E\n\u003Ctd style=\u0022height: 114px; width: 20.0018%;\u0022\u003EGrant Applications (successful and unsuccessful)\u003C/td\u003E\n\u003Ctd style=\u0022height: 114px; width: 27.555%;\u0022\u003EPersonal and sensitive data (special category data)\u003C/td\u003E\n\u003Ctd style=\u0022height: 114px; width: 24.7295%;\u0022\u003E3 years from the date the grant decision is made. Anonymised records of grants are retained for longer \u00A0\u003C/td\u003E\n\u003Ctd style=\u0022height: 114px; width: 27.7732%;\u0022\u003EFor repeat applications and for responding to queries and complaints\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 478px;\u0022\u003E\n\u003Ctd style=\u0022height: 478px; width: 20.0018%;\u0022\u003EMembership System Audit and Log in Data\u003C/td\u003E\n\u003Ctd style=\u0022height: 478px; width: 27.555%;\u0022\u003E\n\u003Cp\u003EPersonal \u0026amp; Special\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022height: 478px; width: 24.7295%;\u0022\u003E\n\u003Cp\u003E\u00A0\u003C/p\u003E\nAudit History containing all amendments made to records is retained for three years. Details of individual log ins including details such as time location and IP addresses is retained for two years\n\u003Cp\u003E\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022height: 478px; width: 27.7732%;\u0022\u003EFor the purpose of retaining accurate auditable data for data security purposes, and to investigate any possible issues or complaints that may arise.\u00A0\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 246px;\u0022\u003E\n\u003Ctd style=\u0022width: 20.0018%; height: 246px;\u0022\u003EResearch - \u00A0surveys and other methodologies\u003C/td\u003E\n\u003Ctd style=\u0022width: 27.555%; height: 246px;\u0022\u003E\n\u003Cp\u003EPersonal and Sensitive data (special category)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 24.7295%; height: 246px;\u0022\u003E\n\u003Cp\u003E\u00A0\u003C/p\u003E\n2 years (This is a guide only and may differ for specific research. Retention periods will be stated at the point of collection).\n\u003Cp\u003E\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 27.7732%; height: 246px;\u0022\u003E\n\u003Cp\u003ETo allow sufficient time for data analysis and challenge.\u003Cbr\u003EAnonymised data may be retained for longer.\u003C/p\u003E\n\u003Cp\u003E\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 228px;\u0022\u003E\n\u003Ctd style=\u0022height: 228px; width: 20.0018%;\u0022\u003EScouts Experience Survey\u003C/td\u003E\n\u003Ctd style=\u0022height: 228px; width: 27.555%;\u0022\u003E\n\u003Cp\u003EPersonal and Sensitive data (special category)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022height: 228px; width: 24.7295%;\u0022\u003E\n\u003Cp\u003E\u00A0\u003C/p\u003E\n15 Years\n\u003Cp\u003E\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022height: 228px; width: 27.7732%;\u0022\u003E\n\u003Cp\u003E\u00A0\u003C/p\u003E\nTo keep a collation of completing members and compare answers from the previous years.\n\u003Cp\u003E\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 462px;\u0022\u003E\n\u003Ctd style=\u0022height: 462px; width: 20.0018%;\u0022\u003EScout Stories\u003C/td\u003E\n\u003Ctd style=\u0022height: 462px; width: 27.555%;\u0022\u003EPersonal data\u003C/td\u003E\n\u003Ctd style=\u0022height: 462px; width: 24.7295%;\u0022\u003E\n\u003Cp\u003E5 years after submission\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022height: 462px; width: 27.7732%;\u0022\u003E\n\u003Cp\u003ERequired for the Media team to ascertain if a story is newsworthy during this period.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E","label":"Across the Movement"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Ctable border=\u00221\u0022 cellpadding=\u00225\u0022 width=\u00220\u0022 style=\u0022height: 776px; width: 512px;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr style=\u0022height: 68px;\u0022\u003E\n\u003Ctd style=\u0022width: 154.375px; height: 68px;\u0022\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Process\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 68.0625px; height: 68px;\u0022\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Type\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 107.979px; height: 68px;\u0022\u003E\n\u003Cp\u003E\u003Cstrong\u003ERetention\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 138.583px; height: 68px;\u0022\u003E\n\u003Cp\u003E\u003Cstrong\u003EJustification\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 122px;\u0022\u003E\n\u003Ctd style=\u0022width: 154.375px; height: 262px;\u0022\u003E\n\u003Cp\u003EYouth Top Award registrations\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 68.0625px; height: 122px;\u0022\u003E\n\u003Cp\u003EPersonal and Sensitive data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 107.979px; height: 122px;\u0022\u003E\n\u003Cp\u003E6 months after the member turns 25.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 138.583px; height: 122px;\u0022\u003E\n\u003Cp\u003ETo retain their award registrations for the duration of the eligibility period.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 122px;\u0022\u003E\n\u003Ctd style=\u0022width: 154.375px; height: 122px;\u0022\u003E\n\u003Cp\u003EYouth Top Award completions\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 68.0625px; height: 122px;\u0022\u003E\n\u003Cp\u003EPersonal data and Sensitive data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 107.979px; height: 122px;\u0022\u003E\n\u003Cp\u003EPermanent for basic data; name, location, award, membership number, HQ approval date and Windsor attendance status (where relevant).\u003Cbr\u003EFor KSA and Explorer Belt data: Other data is deleted three years after the award completion date.\u003Cbr\u003EFor SOWA data: Other data is deleted one year after the award completion date.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 138.583px; height: 122px;\u0022\u003E\n\u003Cp\u003EHistoric record of award completions.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 68px;\u0022\u003E\n\u003Ctd style=\u0022width: 154.375px; height: 68px;\u0022\u003E\n\u003Cp\u003EYouth MC/G/CSB/CSPA award nominations\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 68.0625px; height: 68px;\u0022\u003E\n\u003Cp\u003EPersonal and Sensitive data (special category including citation)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 107.979px; height: 68px;\u0022\u003E\n\u003Cp\u003ESuccessful awards: Permanent.\u003Cbr\u003EUnsuccessful awards: One year after decision by HQ.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 138.583px; height: 68px;\u0022\u003E\n\u003Cp\u003ETo retain their award nominations/locally made decisions for the purpose of processing awards.\u003Cbr\u003ESuccessful awards: Historic record of awards.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 140px;\u0022\u003E\n\u003Ctd style=\u0022width: 154.375px; height: 140px;\u0022\u003E\n\u003Cp\u003EAdult GS/MC/G/CSB/CSPA award nominations made locally\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 68.0625px; height: 140px;\u0022\u003E\n\u003Cp\u003EPersonal and Sensitive data (special category including citation)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 107.979px; height: 140px;\u0022\u003E\n\u003Cp\u003ESuccessful awards: Permanent.\u003Cbr\u003EUnsuccessful awards: One year after decision by HQ.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 138.583px; height: 140px;\u0022\u003E\n\u003Cp\u003ETo retain their award nominations/locally made decisions for the purpose of processing awards.\u003Cbr\u003ESuccessful awards: Historic record of awards.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 116px;\u0022\u003E\n\u003Ctd style=\u0022width: 154.375px; height: 116px;\u0022\u003E\n\u003Cp\u003EDepartment for Digital, Culture, Media \u0026amp; Sport (DCMS) Award nomination at local Scout Group\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 68.0625px; height: 116px;\u0022\u003E\n\u003Cp\u003EPersonal data and Sensitive data (special category including citation)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 107.979px; height: 116px;\u0022\u003E\n\u003Cp\u003EWhere TSA are approached by a local group in relation to a possible national honour nomination, TSA will retain the information for two years from the initial contact.\u003Cbr\u003EWhere TSA are informed that the local group have made a submission to DCMS, TSA will retain the information for three years from the date of submission.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 138.583px; height: 116px;\u0022\u003E\n\u003Cp\u003ETo assist with progressing award nominations.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 154.375px;\u0022\u003E\n\u003Cp\u003EDepartment for Digital, Culture, Media \u0026amp; Sport (DCMS) Award nomination direct to TSA\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 68.0625px;\u0022\u003E\n\u003Cp\u003EPersonal data and Sensitive data (special category including citation)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 107.979px;\u0022\u003E\n\u003Cp\u003EWhere TSA are approached by DCMS in relation to a possible national honour nomination, TSA will retain the information for two years from the initial contact.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 138.583px;\u0022\u003E\n\u003Cp\u003ETo retain their award registrations for the duration of the eligibility period.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u0026nbsp;\u003C/p\u003E","label":"Awards"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Ctable border=\u00221\u0022 cellpadding=\u00225\u0022 width=\u00220\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Process\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Type\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003ERetention\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003EJustification\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003EVetting\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal Data \u2013 Disclosure Certificate\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E6 months after issue. Details of any offences and alleged offences may be retained in order to support ongoing suitability risk assessments.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E6 months after issue. Details of any offences and alleged offences may be retained in order to support ongoing suitability risk assessments.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003ESafeguarding \u2013 Adult volunteer \u2019person of concern\u2019\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal and Sensitive data (special category)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EAdult \u2013 100 years after case closure. Will include all case notes, including those of witnesses and young person along with any litigation correspondence. In the event that the allegation is actually disproved or is found to have been mis-recorded in the first place, the record will include a statement that the data subject has been exonerated and the data will be subject to the joining data process retention period.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003ERequired for evidence requests from statutory agencies or internal safeguarding investigations.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003ESafeguarding \u2013 Young person -Welfare\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal and Sensitive data (special category)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EYoung Person \u2013 7 years after last communication with the Young Person or Family.\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003ERequired for evidence requests from statutory agencies or internal safeguarding investigations.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003ESafeguarding \u2013 Young person \u2019person of concern\u2019\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal and Sensitive data (special category)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EYoung Person \u2013 100 years after case closure. Will include all case notes, including those of witnesses and adult volunteers along with any litigation correspondence. In the event that the allegation is actually disproved or is found to have been mis-recorded in the first place, the record will include a statement that the data subject has been exonerated and the data will be subject to the joining data process retention period.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003ERequired for evidence requests from statutory agencies or internal safeguarding investigations.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003ESafety Incident (Adult) \u2013including personal injury details (covering sexual abuse/psychological damage) and cases with no personal injury identified\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal and Sensitive data (special category)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E20 Years after the incident.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003ETo address a legal claim, offer support and identify trends.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003ESafety Incident (Young Person) \u2013 including personal injury details (covering sexual abuse/psychological damage) and cases with no personal injury identified\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal and Sensitive data (special category)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E20 Years after the young person turns 18.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003ETo address a legal claim, offer support and identify trends.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E","label":"Safety \u0026 Safeguarding"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Ctable border=\u00221\u0022 cellpadding=\u00225\u0022 width=\u00220\u0022 style=\u0022height: 352px;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr style=\u0022height: 69.3333px;\u0022\u003E\n\u003Ctd style=\u0022width: 99.9375px; height: 69.3333px;\u0022\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Process\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 89.3438px; height: 69.3333px;\u0022\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Type\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 128.792px; height: 69.3333px;\u0022\u003E\n\u003Cp\u003E\u003Cstrong\u003ERetention\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 143.927px; height: 69.3333px;\u0022\u003E\n\u003Cp\u003E\u003Cstrong\u003EJustification\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 88px;\u0022\u003E\n\u003Ctd rowspan=\u00222\u0022 style=\u0022width: 99.9375px; height: 194.667px;\u0022\u003E\n\u003Cp\u003EIndividual Givers\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 89.3438px; height: 88px;\u0022\u003E\n\u003Cp\u003EPersonal Data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 128.792px; height: 88px;\u0022\u003E\n\u003Cp\u003E5 years post last donation or last positive interaction with Scouts Fundraising Team, whichever is longer.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 143.927px; height: 88px;\u0022\u003E\n\u003Cp\u003ETo keep an individual informed of their donation and other fundraising campaigns.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 106.667px;\u0022\u003E\n\u003Ctd style=\u0022width: 89.3438px; height: 106.667px;\u0022\u003E\n\u003Cp\u003EDirect debit mandate\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 128.792px; height: 106.667px;\u0022\u003E\n\u003Cp\u003E6 years after the end of the year or accounting period that includes the last Direct Debit.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 143.927px; height: 106.667px;\u0022\u003E\n\u003Cp\u003EAs proof of Direct Debit Instruction (DDI) and to assist in claims against that DDI.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 88px;\u0022\u003E\n\u003Ctd style=\u0022width: 99.9375px; height: 88px;\u0022\u003E\n\u003Cp\u003EPartnerships\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 89.3438px; height: 88px;\u0022\u003E\n\u003Cp\u003EPersonal Data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 128.792px; height: 88px;\u0022\u003E\n\u003Cp\u003E3 Years\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 143.927px; height: 88px;\u0022\u003E\n\u003Cp\u003ETo answer queries on the donations and maintain a record of partner donors.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 99.9375px;\u0022\u003E\n\u003Cp\u003ELegacy Donors\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 89.3438px;\u0022\u003E\n\u003Cp\u003EPersonal Data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 128.792px;\u0022\u003E\n\u003Cp\u003EIn perpetuity.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 143.927px;\u0022\u003E\n\u003Cp\u003ETo maintain record of the donation.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 99.9375px;\u0022\u003E\n\u003Cp\u003EMajor Donors\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 89.3438px;\u0022\u003E\n\u003Cp\u003EPersonal Data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 128.792px;\u0022\u003E\n\u003Cp\u003E5 years post last donation or last positive interaction with Scouts Fundraising Team, whichever is longer.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 143.927px;\u0022\u003E\n\u003Cp\u003ETo keep an individual informed of their donation and other fundraising campaigns.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 99.9375px;\u0022\u003E\n\u003Cp\u003EAll donations \u2013 transaction information (including Gift aid declaration)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 89.3438px;\u0022\u003E\n\u003Cp\u003EPersonal Data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 128.792px;\u0022\u003E\n\u003Cp\u003E6 years after the end of the year or accounting period.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 143.927px;\u0022\u003E\n\u003Cp\u003EFor audit purposes (including HMRC Tax Audit).\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E","label":"Donors"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Ctable border=\u00221\u0022 cellpadding=\u00225\u0022 width=\u00220\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Process\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Type\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003ERetention\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003EJustification\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003EAd-hoc events\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal and Sensitive data (special category)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E12 months after event. Scouting young people and adult volunteer attendance records (name, email, scout unit, membership number) will be retained for 100 years.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPost event administration, incident management, evaluation, budgeting, recognition and responding to enquiries. The 100 years retention of data is required for evidence requests from statutory agencies, internal safeguarding or safety investigations and insurance claims.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003EAnnual events\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal and Sensitive data (special category)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E18 months after event. Scouting young people and adult volunteer attendance records (name, email, scout unit, membership number) \u0026nbsp;will be retained for 100 years.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPost event administration, incident management, evaluation, budgeting, recognition and responding to enquiries. The 100 years retention of data is required for evidence requests from statutory agencies, internal safeguarding or safety investigations and insurance claims.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003EInternational events\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal and Sensitive data (special category)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E5 years after event for. Scouting Young People and adult volunteer attendance records will be retained for 100 years.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPost event administration, incident management, evaluation, budgeting, recognition and responding to enquiries The 100 years retention of data is required for evidence requests from statutory agencies, internal safeguarding or safety investigations and insurance claims.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E","label":"Event Registrants and Participants"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Ctable border=\u00221\u0022 cellpadding=\u00225\u0022 width=\u00220\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Process\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Type\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003ERetention\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003EJustification\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003EHeritage Collection (includes business archive)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPermanent\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003ERequired for historical, research and statistical purposes.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003EDonor (entry and accession) records/registers\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPermanent\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003ERequired for historical, research and statistical purposes.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003EInformation gathered as a result of an enquiry including unsuccessful donation offers\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E2 years after enquiry is complete\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003ERequired to check for repeat enquiries.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003EObject exit files and register\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPermanent\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003ERequired for historical, research and statistical purposes.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003EDay books/Index Cards\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPermanent\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003ERequired for historical, research and statistical purposes.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003ELoan In and Out files\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPermanent\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003ERequired for historical, research and statistical purposes.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E","label":"Heritage Archives"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Ctable border=\u00221\u0022 cellpadding=\u00225\u0022 width=\u00220\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Process\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Type\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003ERetention\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003EJustification\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003EEstate deeds and associated information, including communications\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPermanent\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003ERequired for proof of ownership.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003EEstate claims against deeds\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E12 years from the breach of obligation\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EFight a case \u2013 Limitation Act 1980.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003EVarious pre action and litigated actions, to include: simple claims in contract, tort, fraud or negligence\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal and Sensitive data (special category)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E6 years from the closure of the case\u0026nbsp;\u003Cbr\u003EFor pre action personal injury claims relating to a minor for 4 years beyond the date upon which the minor attains the age of 21\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EFight a case \u2013 Limitation Act 1980.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003ELitigation action: defamation\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal and Sensitive data (special category)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E1 year from the publication of defamatory act\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EFight a case \u2013 Limitation Act 1980.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003ELegacies\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal and sensitive data (special category)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E12 years from the administration of the estate\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EFight a case \u2013 Limitation Act 1980.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003ESubject Access Request (SAR) \u0026amp; other Subject Rights Requests\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E7 years after the SAR has been closed, or 7 years after the data subject turns 18 if later. ID documents are not retained.\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EFight a case \u2013 Limitation Act 1980.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003EContracts\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E6 - 12 years beyond the end of the contract depending on the type of contract. \u0026nbsp;If externally funded the time period specified in the funding agreement.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003ERequired as part of the Limitation Act 1980.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003EGeneral advice\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E6 years unless required longer for TSA to defend a position where general advice has been given\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EFight a case \u2013 Limitation Act 1980.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E","label":"Legal Services"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Ctable border=\u00221\u0022 cellpadding=\u00225\u0022 width=\u00220\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd colspan=\u00222\u0022\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Process\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Type\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003ERetention\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003EJustification\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003EIncome tax and NI records\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd colspan=\u00222\u0022\u003E\n\u003Cp\u003EPersonal data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E6 years from the end of financial year to which they relate.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EThe Income Tax (Employments) Regulations 1993 (SI 1993/744) as amended, for example by The Income Tax (Employments) (Amendment No. 6) Regulations 1996 (SI 1996/2631).\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd colspan=\u00222\u0022\u003E\n\u003Cp\u003EPayroll wage/salary records (also overtime, bonuses, expenses)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E6 years from the end of the tax year to which they relate.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003ETaxes Management Act 1970.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd colspan=\u00222\u0022\u003E\n\u003Cp\u003ERetirement Benefits Schemes \u2013 records of notifiable events, for example, relating to incapacity\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E6 years from the end of the scheme year in which the event took place.\u003C/p\u003E\n\u003Cp\u003E\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EThe Retirement Benefits Schemes (Information Powers) Regulations 1995 (SI 1995/3103).\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd colspan=\u00222\u0022\u003E\n\u003Cp\u003EMATB1 and associated Family Leave Pay Records\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E3 years after the employee has had their baby.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EThe Statutory Maternity Pay (General) Regulations 1986 (SI 1986/1960) as amended Maternity \u0026amp; Parental Leave Regulations 1999.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd colspan=\u00222\u0022\u003E\n\u003Cp\u003EWorking time records\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E2 years from date on which they were made.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EThe Working Time Regulations 1998 (SI 1998/1833).\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd colspan=\u00222\u0022\u003E\n\u003Cp\u003EPersonnel records (full record including training)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal and Sensitive data (special category)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E6 years after the employee has left. After this period only the name, role history and contact details are retained on our HR system for 25 years.\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EThe full record is retained in order to defend against tribunals or county or high court claim. The reduced record is retained for the purpose of responding to reference requests.\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd colspan=\u00222\u0022\u003E\n\u003Cp\u003ERecruitment records\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E6 months after the candidate has not been successful unless they opt in to join the talent pool. Data will be held on the talent pool for two years, and will be used to contact people about future vacancies that may be of interest to them.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003ETo defend against tribunals or county or high court claim. The data is retained on the Talent Pool to contact people about future vacancies that may be of interest to them.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd colspan=\u00222\u0022\u003E\n\u003Cp\u003EEmails and personal data volumes\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal and Sensitive data (special category)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E6 months after the employee has left.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003ETo answer queries that are contained in these data sources.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd colspan=\u00222\u0022\u003E\n\u003Cp\u003ESwipe Card Data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal data\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPhotographs will be deleted when employee has left. The data around movement around buildings will be retained for three years following the employee leaving.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003ETo address any potential legal claims or enquiries.\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E","label":"TSA Staff Data"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Ctable border=\u00221\u0022 cellpadding=\u00225\u0022 width=\u00220\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Process\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Type\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003ERetention\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003EJustification\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003EComplaints Process\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal and Sensitive data (special category)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E6 years from the final recorded communication from the complainant about the complaint.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003ERequired as part of the Limitation Act 1980.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003EWhistleblowing Process\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal and Sensitive data (special category)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E6 years from the final recorded communication from the person raising the issue about the case. Where a case is raised anonymously, 6 years from the date the case is concluded.\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003ERequired as part of the Limitation Act 1980.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003ERecords of outbound bulk emails (including membership emails) and relevant metadata\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E10 years after the sent date.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EFor the purpose of evidencing communication and successful delivery.\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003ECustomer Contact Information on our Customer Service Platform (Teams across TSA use the platform including The Support Centre)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal and Sensitive data (special category)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003ERecords of contacts are retained for 5 years.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003ETo retain accurate business records and assist with further enquiries.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003ESite Visitors (including contractors)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EVehicle registration number and phone number stored for the duration of visit. Name, organisation and safeguarding declaration retained for 3 years after visit\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003ETo retain accurate visitor records\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u0026nbsp;\u003C/p\u003E","label":"Complaints, Customer Service, Communication \u0026 Whistleblowing"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Ctable border=\u00221\u0022 cellpadding=\u00225\u0022 width=\u00220\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Process\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Type\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003ERetention\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E\u003Cstrong\u003EJustification\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003ENon-liability cover\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal and Sensitive data (special category)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E7 Years after case closure.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EClaims management and advisory stipulations of the regulator(s), currently the Financial Conduct Authority.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003ELiability cover\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal and Sensitive data (special category)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EIn perpetuity\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EClaims management and advisory stipulations of the regulator(s), currently the Financial Conduct Authority.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd\u003E\n\u003Cp\u003EProspect customers - enquiries\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003EPersonal data\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003E18 months after enquiry.\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd\u003E\n\u003Cp\u003ETo keep in communication with the enquirer.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u0026nbsp;\u003C/p\u003E","label":"Unity Insurance Services"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Ctable border=\u00221\u0022 cellpadding=\u00225\u0022 width=\u00220\u0022 style=\u0022height: 352px; width: 506px;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr style=\u0022height: 69.3333px;\u0022\u003E\n\u003Ctd style=\u0022width: 106.323px; height: 69.3333px;\u0022\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Process\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 103.667px; height: 69.3333px;\u0022\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Type\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 117.875px; height: 69.3333px;\u0022\u003E\n\u003Cp\u003E\u003Cstrong\u003ERetention\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 134.802px; height: 69.3333px;\u0022\u003E\n\u003Cp\u003E\u003Cstrong\u003EJustification\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 88px;\u0022\u003E\n\u003Ctd rowspan=\u00222\u0022 style=\u0022width: 106.323px; height: 194.667px;\u0022\u003E\n\u003Cp\u003EScout Store purchase\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 103.667px; 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