{"alias":"contentPage","byline":null,"standfirst":null,"content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EWhen a volunteer first signs into the new digital system, they will be asked to review and accept the declaration relevant to their role. They will also be assigned an action to sign a new declaration for each new role as part of the joining journey for that role.\u003C/p\u003E\n\u003Ch4\u003EDeclarations\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":true,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp class=\u0022MsoNormal\u0022\u003EIMPORTANT, by pressing accept you are confirming that you agree with all the sections.\u0026nbsp;\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EIf you have any questions or want to clarify any point, you can contact your Lead Volunteer, local Data Lead or\u202F\u003Ca href=\u0022https://www.scouts.org.uk/contact-us/\u0022 title=\u0022https://www.scouts.org.uk/contact-us/\u0022\u003EScouts Support Centre\u003C/a\u003E.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EWe value our volunteers, relying on people like you to plan and run our programmes and help keep Scouts running. Whatever your role or team, you play a part in helping young people gain skills for life.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E1. Scout values, culture and rules\u003C/strong\u003E\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EScouts has a number of policies that support our values, culture and rules. Please take time to read the linked webpages and documents below.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI confirm that I:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Ewill be a good role model with behaviours and an attitude that are in line with\u202F\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/our-volunteering-culture/\u0022 title=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/our-volunteering-culture/\u0022\u003EOur Volunteering Culture\u003C/a\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/our-volunteering-culture/\u0022 title=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/our-volunteering-culture/\u0022\u003E.\u003C/a\u003E\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Ewill make sure I follow the organisation\u2019s policies and rules as laid out in the\u202F\u003Ca href=\u0022https://www.scouts.org.uk/por/\u0022 title=\u0022https://www.scouts.org.uk/por/\u0022\u003EScouts\u2019 Policy, Organisation and Rules (POR)\u003C/a\u003E\u003Ca href=\u0022https://www.scouts.org.uk/por/\u0022 title=\u0022https://www.scouts.org.uk/por/\u0022\u003E.\u003C/a\u003E\u00A0In particular, the Safeguarding Code of Conduct for Adults (known as the\u00A0\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safeguarding-code-of-conduct-for-adults-yellow-card/\u0022 title=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safeguarding-code-of-conduct-for-adults-yellow-card/\u0022\u003EYellow Card\u003C/a\u003E).\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Eam prepared to follow the\u202F\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/information-for-volunteers/the-scout-promise/\u0022 title=\u0022https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/information-for-volunteers/the-scout-promise/\u0022\u003EScout Promise\u003C/a\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/information-for-volunteers/the-scout-promise/\u0022 title=\u0022https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/information-for-volunteers/the-scout-promise/\u0022\u003E\u202F\u003C/a\u003Eas it reflects my own faith and/or belief. (See\u202F\u003Ca href=\u0022https://www.scouts.org.uk/por/1-our-fundamentals/\u0022 title=\u0022https://www.scouts.org.uk/por/1-our-fundamentals/\u0022\u003Evariations to the wording of the Promise\u003C/a\u003E).\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Eaccept that Scouts is a uniformed organisation.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Eagree to complete any learning which is necessary for my role in Scouts within the specified time frame outlined in the joining journey (and any additional learning as required).\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Eagree to complete the steps in the joining journey within the specified time frame (as far as is practicable).\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Ewill support decisions of my team, and/or of Scouts, and won\u2019t do anything which brings, or is likely to bring, Scouts into disrepute or have a negative impact on Scouts or its reputation.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Eunderstand that background checks will be made against records at UK Headquarters and/or a criminal record check (if relevant).\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Eaccept that if I am volunteering in Scotland, in a regulated role, I will not start my regulated role until I am clear to volunteer. This is when the Disclosure Issued status is recorded against a Disclosure Scotland check on My Membership.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cbr\u003E\u003Cstrong\u003E2. Data protection\u003C/strong\u003E\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThe Scout Association is a registered Data Controller and is committed to the Principles of the Data Protection Act 2018, and other relevant data legislation.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003ELocal Scouts Trustee Boards are their own distinct Data Controllers, separate to The Scout Association.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EFor the purpose of the data stored in the membership system, The Scout Association and the local Trustee Boards each act as Independent Data Controllers.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EYou will be required to provide data directly to the local Scout Group, District, County, Area or Region (Scotland). The Scout Association will share data from time-to-time with local Scout Groups, District, County, Area or Region (Scotland), only where there is a legitimate reason and lawful basis in doing so. You should read the local Data Protection Policy of your Scout Group, District, County, Area or Region (Scotland) for information on how they will use your data.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI acknowledge that The Scout Association will process my data in accordance with the\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/data-protection-policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/data-protection-policy/\u0022\u003E\u202F\u003C/a\u003E\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/data-protection-policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/data-protection-policy/\u0022\u003EData Protection Policy\u003C/a\u003E\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/data-protection-policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/data-protection-policy/\u0022\u003E\u202F\u003C/a\u003Eand the\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/data-retention-policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/data-retention-policy/\u0022\u003E\u202F\u003C/a\u003E\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/data-retention-policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/data-retention-policy/\u0022\u003EData Retention Policy\u003C/a\u003E\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/data-retention-policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/data-retention-policy/\u0022\u003E\u202F\u003C/a\u003Ewhich will include the processing of my data during and beyond my membership, using the lawful basis set out in the Data Protection Policy.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThis will include:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EKeeping my personal data for the periods stated in our Data Retention Policy to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003ERetaining sensitive (also known as special category) personal data regarding my religion or faith, disabilities, ethnicity, medical information and/or commission of offences or alleged offences for the periods stated in our Data Retention Policy.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003ECarrying out checks into my suitability to carry out a role in Scouts, including obtaining references and a criminal record check (if relevant).\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003ESharing my data with any statutory agencies or other organisations that work with children and young people where there is a legitimate reason and lawful basis to do so to ensure the safeguarding of children.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI acknowledge that some elements of my data will be visible to others via the membership system. This is for the purpose of allowing communication between members, as well as volunteer management, safeguarding and vetting purposes. Some Accreditations will automatically increase visibility on the system to allow contact with appropriate individuals to share skills and communicate.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI acknowledge that I may have access to other peoples\u2019 data and will only use it for genuine Scouts reasons in line with the Data Protection Act 2018. Local Data Leads and Local Trustee Boards can provide assistance if there are any concerns.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E3. Communications preferences\u003C/strong\u003E\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EAs part of your membership, Scouts provides essential information by email to support your role. This is a requirement of membership, and the rationale for sending the emails is to make sure you can carry out your role safely and in line with our rules.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EAs a member of Scouts, I accept I will receive messages from UK Headquarters relevant to me in my role.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EWe encourage all members to receive and read the monthly membership email as this is a key part of how we keep in touch with you. You can choose to receive additional marketing information about products, services or offers, as well as additional topics that are not directly related to your role by signing into the membership system to edit your communications preferences.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EYou can find out from the local Scout Group, District, County, Area, Region or Nation how they will communicate with you.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E4. Acceptable Usage\u003C/strong\u003E\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThe\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/\u0022\u003E\u202F\u003C/a\u003E\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/\u0022\u003EAcceptable Usage Policy\u003C/a\u003E\u202Fapplies to all members, volunteers and visitors who use any element of the membership system. It outlines the practices you must agree to; to use the membership system, it covers rules around accessing and using information.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI confirm that I have read and accept the conditions within the Acceptable Usage Terms.\u00A0\u003C/p\u003E","label":"Adult Volunteer (Members)"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp class=\u0022MsoNormal\u0022\u003EIMPORTANT, by pressing accept you are confirming that you agree with all the sections.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EIf you have any questions or want to clarify any point, you can contact your Lead Volunteer, local Data Lead or\u0026nbsp;\u003Ca href=\u0022https://www.scouts.org.uk/contact-us/\u0022 title=\u0022https://www.scouts.org.uk/contact-us/\u0022\u003E\u202FScouts Support Centre.\u00A0\u003C/a\u003E\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI accept that if I am volunteering in Scotland, in a regulated role, I will not start my regulated role until I am clear to volunteer. This is when the Disclosure Issued status is recorded against a Disclosure Scotland check on My Membership.\u003Cbr\u003E\u003Cstrong\u003E1. Data Protection - Who handles your data in Scouts\u003C/strong\u003E\u003Cbr\u003E\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThe Scout Association is a registered Data Controller and is committed to the Principles of the Data Protection Act 2018, and other relevant data legislation.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI accept I will receive messages from UK Headquarters relevant to me in my role.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003ELocal Scouts Trustee Boards are their own distinct Data Controllers, separate to The Scout Association.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EFor the purpose of the data stored in the membership system, The Scout Association and the local Trustee Boards each act as Independent Data Controllers.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EYou will be required to provide data directly to the local Scout Group, District, County, Area or Region (Scotland). The Scout Association will share data from time-to-time with local Scout Groups, District, County, Area or Region (Scotland), only where there is a legitimate reason and lawful basis in doing so. You should read the local Data Protection Policy of your Scout Group, District, County, Area or Region (Scotland) for information on how they will use your data.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI acknowledge that The Scout Association will process my data in accordance with the\u202F\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/data-protection-policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/data-protection-policy/\u0022\u003EData Protection Policy\u003C/a\u003E\u202Fand the\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/data-retention-policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/data-retention-policy/\u0022\u003E\u202FData Retention Policy\u003C/a\u003E\u202Fwhich will include the processing of my data during and beyond my membership, using the lawful basis set out in the Data Protection Policy.\u003C/p\u003E\n\u003Cp\u003EThis will include:\u003Cbr\u003E1. Keeping my personal data for the periods stated in our Data Retention Policy to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.\u003C/p\u003E\n\u003Cp\u003E2.Retaining sensitive (also known as special category) personal data regarding my religion or faith, disabilities, ethnicity, medical information and/or commission of offences or alleged offences for the periods stated in our Data Retention Policy\u003C/p\u003E\n\u003Cp\u003E3.Carrying out checks into my suitability to carry out a role in Scouts, including obtaining references and a criminal record check (if relevan\u003C/p\u003E\n\u003Cp\u003E4.Sharing my data with any statutory agencies or other organisations that work with children and young people where there is a legitimate reason and lawful basis to do so to ensure the safeguarding of children.\u003Cbr\u003E\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI acknowledge that some elements of my data will be visible to others via the membership system. This is for the purpose of allowing communication between members, as well as volunteer management, safeguarding and vetting purposes. Some Accreditations will automatically increase visibility on the system to allow contact with appropriate individuals to share skills and communicate.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI acknowledge that I may have access to other peoples\u2019 data and will only use it for genuine Scouts reasons in line with the Data Protection Act 2018. Local Data Leads and Local Trustee Boards can provide assistance if there are any concerns.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cbr\u003E\u003Cstrong\u003E2. Communications preferences\u003C/strong\u003E\u003Cbr\u003EI accept I will receive messages from UK Headquarters relevant to me in my role\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EYou can find out from the local Scout Group, District, County, Area, Region or Nation how they will communicate with you\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cbr\u003E\u003Cstrong\u003E3. Acceptible usage\u003C/strong\u003E\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThe\u202F\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/\u0022\u003EAcceptable Usage Policy\u003C/a\u003E\u202Fapplies to all members, volunteers and visitors who use any element of the membership system. It outlines the practices you must agree to; to use the membership system, it covers rules around accessing and using information.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cbr\u003EI confirm that I have read and accept the conditions within the Acceptable Usage Terms.\u00A0\u003C/p\u003E","label":"Non Members Needs Disclosure"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp class=\u0022MsoNormal\u0022\u003EIMPORTANT, by pressing accept you are confirming that you agree with all the sections.\u0026nbsp;\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EIf you have any questions or want to clarify any point, you can contact your Lead Volunteer, local Data Lead or\u202F\u003Ca href=\u0022https://www.scouts.org.uk/contact-us/\u0022 title=\u0022https://www.scouts.org.uk/contact-us/\u0022\u003EScouts Support Centre\u003C/a\u003E.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EWe value our volunteers, relying on people like you to plan and run our programmes and help keep Scouts running. Whatever your role or team, you play a part in helping young people gain skills for life.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E1. Scout values, culture and rules\u003C/strong\u003E\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EScouts has a number of policies that support our values, culture and rules. Please take time to read the linked webpages and documents below.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI confirm that I:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Ewill be a good role model with behaviours and an attitude that are in line with\u202F\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/our-volunteering-culture/\u0022 title=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/our-volunteering-culture/\u0022\u003EOur Volunteering Culture\u003C/a\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/our-volunteering-culture/\u0022 title=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/our-volunteering-culture/\u0022\u003E.\u003C/a\u003E\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Ewill make sure I follow the organisation\u2019s policies and rules as laid out in the\u202F\u003Ca href=\u0022https://www.scouts.org.uk/por/\u0022 title=\u0022https://www.scouts.org.uk/por/\u0022\u003EScouts\u2019 Policy, Organisation and Rules (POR)\u003C/a\u003E\u003Ca href=\u0022https://www.scouts.org.uk/por/\u0022 title=\u0022https://www.scouts.org.uk/por/\u0022\u003E.\u003C/a\u003E\u00A0In particular, the Safeguarding Code of Conduct for Adults (known as the\u00A0\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safeguarding-code-of-conduct-for-adults-yellow-card/\u0022 title=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safeguarding-code-of-conduct-for-adults-yellow-card/\u0022\u003EYellow Card\u003C/a\u003E).\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Eam prepared to follow the\u202F\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/information-for-volunteers/the-scout-promise/\u0022 title=\u0022https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/information-for-volunteers/the-scout-promise/\u0022\u003EScout Promise\u003C/a\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/information-for-volunteers/the-scout-promise/\u0022 title=\u0022https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/information-for-volunteers/the-scout-promise/\u0022\u003E\u202F\u003C/a\u003Eas it reflects my own faith and/or belief. (See\u202F\u003Ca href=\u0022https://www.scouts.org.uk/por/1-our-fundamentals/\u0022 title=\u0022https://www.scouts.org.uk/por/1-our-fundamentals/\u0022\u003Evariations to the wording of the Promise\u003C/a\u003E).\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Eaccept that Scouts is a uniformed organisation.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Eagree to complete any learning which is necessary for my role in Scouts within the specified time frame outlined in the joining journey (and any additional learning as required).\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Eagree to complete the steps in the joining journey within the specified time frame (as far as is practicable).\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Ewill support decisions of my team, and/or of Scouts, and won\u2019t do anything which brings, or is likely to bring, Scouts into disrepute or have a negative impact on Scouts or its reputation.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Eunderstand that background checks will be made against records at UK Headquarters and/or a criminal record check (if relevant).\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Eaccept that if I am volunteering in Scotland, in a regulated role, I will not start my regulated role until I am clear to volunteer. This is when the Disclosure Issued status is recorded against a Disclosure Scotland check on My Membership.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cbr\u003E\u003Cstrong\u003E2. Data protection\u003C/strong\u003E\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThe Scout Association is a registered Data Controller and is committed to the Principles of the Data Protection Act 2018, and other relevant data legislation.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003ELocal Scouts Trustee Boards are their own distinct Data Controllers, separate to The Scout Association.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EFor the purpose of the data stored in the membership system, The Scout Association and the local Trustee Boards each act as Independent Data Controllers.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EYou will be required to provide data directly to the local Scout Group, District, County, Area or Region (Scotland). The Scout Association will share data from time-to-time with local Scout Groups, District, County, Area or Region (Scotland), only where there is a legitimate reason and lawful basis in doing so. You should read the local Data Protection Policy of your Scout Group, District, County, Area or Region (Scotland) for information on how they will use your data.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI acknowledge that The Scout Association will process my data in accordance with the\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/data-protection-policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/data-protection-policy/\u0022\u003E\u202F\u003C/a\u003E\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/data-protection-policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/data-protection-policy/\u0022\u003EData Protection Policy\u003C/a\u003E\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/data-protection-policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/data-protection-policy/\u0022\u003E\u202F\u003C/a\u003Eand the\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/data-retention-policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/data-retention-policy/\u0022\u003E\u202F\u003C/a\u003E\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/data-retention-policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/data-retention-policy/\u0022\u003EData Retention Policy\u003C/a\u003E\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/data-retention-policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/data-retention-policy/\u0022\u003E\u202F\u003C/a\u003Ewhich will include the processing of my data during and beyond my membership, using the lawful basis set out in the Data Protection Policy.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThis will include:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EKeeping my personal data for the periods stated in our Data Retention Policy to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003ERetaining sensitive (also known as special category) personal data regarding my religion or faith, disabilities, ethnicity, medical information and/or commission of offences or alleged offences for the periods stated in our Data Retention Policy.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003ECarrying out checks into my suitability to carry out a role in Scouts, including obtaining references and a criminal record check (if relevant).\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003ESharing my data with any statutory agencies or other organisations that work with children and young people where there is a legitimate reason and lawful basis to do so to ensure the safeguarding of children.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI acknowledge that some elements of my data will be visible to others via the membership system. This is for the purpose of allowing communication between members, as well as volunteer management, safeguarding and vetting purposes. Some Accreditations will automatically increase visibility on the system to allow contact with appropriate individuals to share skills and communicate.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI acknowledge that I may have access to other peoples\u2019 data and will only use it for genuine Scouts reasons in line with the Data Protection Act 2018. Local Data Leads and Local Trustee Boards can provide assistance if there are any concerns.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E3. Communications preferences\u003C/strong\u003E\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EAs part of your membership, Scouts provides essential information by email to support your role. This is a requirement of membership, and the rationale for sending the emails is to make sure you can carry out your role safely and in line with our rules.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EAs a member of Scouts, I accept I will receive messages from UK Headquarters relevant to me in my role.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EWe encourage all members to receive and read the monthly membership email as this is a key part of how we keep in touch with you. You can choose to receive additional marketing information about products, services or offers, as well as additional topics that are not directly related to your role by signing into the membership system to edit your communications preferences.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EYou can find out from the local Scout Group, District, County, Area, Region or Nation how they will communicate with you.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E4. Acceptable Usage\u003C/strong\u003E\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThe\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/\u0022\u003E\u202F\u003C/a\u003E\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/\u0022\u003EAcceptable Usage Policy\u003C/a\u003E\u202Fapplies to all members, volunteers and visitors who use any element of the membership system. It outlines the practices you must agree to; to use the membership system, it covers rules around accessing and using information.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI confirm that I have read and accept the conditions within the Acceptable Usage Terms.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E5. Trustee declaration\u003C/strong\u003E\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThis declaration applies to you as your role requires you to be a charity Trustee.\u202FYou must accept it to carry out this role.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI declare that I am willing to act as a charity trustee\u202Fwithin Scouts\u2019 governance structure and am not prevented from acting as a Trustee because I:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Ehave an unspent conviction for:\u00A0\u003Cbr\u003E\u2022 an offence involving dishonesty or deception\u00A0\u003Cbr\u003E\u2022 money laundering offences\u00A0\u003Cbr\u003E\u2022 terrorism offences including financing\u00A0\u003Cbr\u003E\u2022 an offence under sections 1, 2, 6 or 7 of the Bribery Act 2010\u00A0\u003Cbr\u003E\u2022 the offence of contravening a charity regulator Order or Direction\u00A0\u003Cbr\u003E\u2022 offences of misconduct in a public office, perjury or perverting the course of justice\u00A0\u003Cbr\u003E\u2022 aiding, attempting, or abetting the above offences\u00A0\u003Cbr\u003E\u2022 any other offence listed in the Charities Act 2011, (England and Wales), Charities and Trustee Investment (Scotland) Act 2005, Charities Act (Northern Ireland) 2008, Charities (Jersey) Law 2014 and the Bailiwick Charity Law 2022.\u00A0\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Ehave an Individual Voluntary Arrangement (IVA), Protected Trust Deed (PTD), debt relief order and/or a bankruptcy order.\u00A0\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Ehave been removed as a Trustee in England, Scotland, or Wales (by the Charity Commission or Office of the Scottish Charity Regulator).\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Ehave been removed from being in the management or control of anybody in Scotland (under relevant legislation).\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Ehave been disqualified by the Charity Commission.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Eam a disqualified company director.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Eam a designated person for the purposes of anti-terrorism legislation.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Eam on the sex offender\u2019s register.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Ehave been found in contempt of court for making (or causing to be made) a false statement.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Ehave been found guilty of disobedience to an order or direction of the Charity Commission.\u00A0\u003Cbr\u003E\u202F\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EIf your Scout Group, District, County/Area/Region (Scotland) pays (or will pay) any Trustee or person connected to them for providing goods and services, you declare that this will:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Ebe in the organisation\u2019s best interests\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Ebe lawful and authorised\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Ehelp the organisation carry out its purposes (or be a necessary by-product of it carrying out its purposes).\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI also declare that:\u202F\u202F\u202F\u00A0\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EI understand that it\u2019s an offence under section 60(1)(b) of the Charities Act 2011 to knowingly or recklessly provide false or misleading information\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EI will comply with my responsibility as a Trustee \u2013 these are set out in the following guidance depending on the country you are a Trustee\u00A0\u003Cbr\u003E\u2022 for England and Wales, the Charity Commission\u2019s guidance on\u202F\u003Ca href=\u0022https://www.gov.uk/government/publications/the-essential-trustee-what-you-need-to-know-cc3\u0022 title=\u0022https://www.gov.uk/government/publications/the-essential-trustee-what-you-need-to-know-cc3\u0022\u003EThe Essential Trustee (CC3)\u003C/a\u003E\u003Ca href=\u0022https://www.gov.uk/government/publications/the-essential-trustee-what-you-need-to-know-cc3\u0022 title=\u0022https://www.gov.uk/government/publications/the-essential-trustee-what-you-need-to-know-cc3\u0022\u003E\u00A0\u003C/a\u003E\u003Cbr\u003E\u2022 for Northern Ireland, the Charity Commission for Northern Ireland\u0027s\u202F\u003Ca href=\u0022https://www.charitycommissionni.org.uk/start-up-a-charity/trusteeship/\u0022 title=\u0022https://www.charitycommissionni.org.uk/start-up-a-charity/trusteeship/\u0022\u003Eguidance on Trusteeship\u003C/a\u003E\u003Ca href=\u0022https://www.charitycommissionni.org.uk/start-up-a-charity/trusteeship/\u0022 title=\u0022https://www.charitycommissionni.org.uk/start-up-a-charity/trusteeship/\u0022\u003E\u00A0\u003C/a\u003E\u003Cbr\u003E\u2022 for Scotland, the Office of the Scottish Charity Regulator (OSCR)\u0027s\u202F\u003Ca href=\u0022https://www.oscr.org.uk/managing-a-charity/trustee-duties/\u0022 title=\u0022https://www.oscr.org.uk/managing-a-charity/trustee-duties/\u0022\u003Eguidance on Trustee Duties\u003C/a\u003E\u00A0\u003Cbr\u003E\u2022 for Guernsey, Jersey, Isle of Man and Gibraltar, contact the equivalent charity regulator for guidance about the role of a Trustee\u00A0\u003Cbr\u003E\u2022 for BSO, the Charity Commission\u2019s guidance on\u202F\u003Ca href=\u0022https://www.gov.uk/government/publications/the-essential-trustee-what-you-need-to-know-cc3\u0022 title=\u0022https://www.gov.uk/government/publications/the-essential-trustee-what-you-need-to-know-cc3\u0022\u003EThe Essential Trustee (CC3)\u003C/a\u003E\u003Ca href=\u0022https://www.gov.uk/government/publications/the-essential-trustee-what-you-need-to-know-cc3\u0022 title=\u0022https://www.gov.uk/government/publications/the-essential-trustee-what-you-need-to-know-cc3\u0022\u003E,\u003C/a\u003E\u00A0and contacting the equivalent charity regulator, for the country my charity is registered, for guidance about the role of a Trustee\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI understand that:\u202F\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u2022 Each Local Scout Trustee Board is their own distinct Data Controller committed to the Principles of the Data Protection Act 2018, and other relevant data legislation.\u202F\u202F\u202F\u00A0\u003Cbr\u003E\u2022 That any data sharing with The Scout Association is done in accordance with the \u202F\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/\u0022\u003EData Sharing Agreement\u003C/a\u003E\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/\u0022\u003E.\u00A0\u003C/a\u003E\u003Cbr\u003E\u2022 If I am a Trustee in Scotland, a PVG is required to be a Trustee, and I cannot start my role until I am clear to volunteer. This is when the Disclosure Issued status is recorded against a Disclosure Scotland check on My Membership.\u00A0\u003C/p\u003E","label":"Trustees"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp class=\u0022MsoNormal\u0022\u003EIMPORTANT, by pressing accept you are confirming that you agree with all the sections.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EIf you have any questions or want to clarify any point, you can contact your Lead Volunteer, local Data Lead or\u0026nbsp;\u003Ca href=\u0022https://www.scouts.org.uk/contact-us/\u0022 title=\u0022https://www.scouts.org.uk/contact-us/\u0022\u003E\u202FScouts Support Centre.\u00A0\u003C/a\u003E\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cbr\u003E\u003Cstrong\u003E1. Data Protection - Who handles your data in Scouts\u003C/strong\u003E\u003Cbr\u003E\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThe Scout Association is a registered Data Controller and is committed to the Principles of the Data Protection Act 2018, and other relevant data legislation.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI accept I will receive messages from UK Headquarters relevant to me in my role.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003ELocal Scouts Trustee Boards are their own distinct Data Controllers, separate to The Scout Association.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EFor the purpose of the data stored in the membership system, The Scout Association and the local Trustee Boards each act as Independent Data Controllers.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EYou will be required to provide data directly to the local Scout Group, District, County, Area or Region (Scotland). The Scout Association will share data from time-to-time with local Scout Groups, District, County, Area or Region (Scotland), only where there is a legitimate reason and lawful basis in doing so. You should read the local Data Protection Policy of your Scout Group, District, County, Area or Region (Scotland) for information on how they will use your data.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI acknowledge that The Scout Association will process my data in accordance with the\u202F\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/data-protection-policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/data-protection-policy/\u0022\u003EData Protection Policy\u003C/a\u003E\u202Fand the\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/data-retention-policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/data-retention-policy/\u0022\u003E\u202FData Retention Policy\u003C/a\u003E\u202Fwhich will include the processing of my data during and beyond my membership, using the lawful basis set out in the Data Protection Policy.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThis will include:\u003Cbr\u003E1. Keeping my personal data for the periods stated in our Data Retention Policy to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E2.Retaining sensitive (also known as special category) personal data regarding my religion or faith, disabilities, ethnicity, medical information and/or commission of offences or alleged offences for the periods stated in our Data Retention Policy\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E3.Carrying out checks into my suitability to carry out a role in Scouts, including obtaining references and a criminal record check (if relevant)\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E4.Sharing my data with any statutory agencies or other organisations that work with children and young people where there is a legitimate reason and lawful basis to do so to ensure the safeguarding of children.\u003Cbr\u003E\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI acknowledge that some elements of my data will be visible to others via the membership system. This is for the purpose of allowing communication between members, as well as volunteer management, safeguarding and vetting purposes. Some Accreditations will automatically increase visibility on the system to allow contact with appropriate individuals to share skills and communicate.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI acknowledge that I may have access to other peoples\u2019 data and will only use it for genuine Scouts reasons in line with the Data Protection Act 2018. Local Data Leads and Local Trustee Boards can provide assistance if there are any concerns.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cbr\u003E\u003Cstrong\u003E2. Communications preferences\u003C/strong\u003E\u003Cbr\u003EI accept I will receive messages from UK Headquarters relevant to me in my role\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EYou can find out from the local Scout Group, District, County, Area, Region or Nation how they will communicate with you\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cbr\u003E\u003Cstrong\u003E3. Acceptable usage\u003C/strong\u003E\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThe\u202F\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/\u0022\u003EAcceptable Usage Policy\u003C/a\u003E\u202Fapplies to all members, volunteers and visitors who use any element of the membership system. It outlines the practices you must agree to; to use the membership system, it covers rules around accessing and using information.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cbr\u003EI confirm that I have read and accept the conditions within the Acceptable Usage Terms.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u00A0\u003C/p\u003E","label":"Scout Network \u0026 Helper Team"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp class=\u0022MsoNormal\u0022\u003EThis is only applicable to Young Leaders who are required to be recorded on My Membership for a PVG Disclosure Check.\u0026nbsp;\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EIMPORTANT, by pressing accept you are confirming that you agree with all the sections.\u0026nbsp;\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EIf you have any questions or want to clarify any point, you can contact your Section Team Leader or Lead Volunteer,\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E1. Youth Member\u0026nbsp;\u003C/strong\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI confirm that I:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Eunderstand that checks will be made against records at UK Headquarters\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Ewill follow the Code of Conduct and safe scouting rules as outlined in the \u003Ca href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safeguarding-code-of-conduct-for-young-leaders-orange-card/\u0022 title=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safeguarding-code-of-conduct-for-young-leaders-orange-card/\u0022\u003EOrange Card\u003C/a\u003E\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Ewill follow any rules or policies relevant to my volunteering\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Eam prepared to follow the\u202F\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/information-for-volunteers/the-scout-promise/\u0022 title=\u0022https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/information-for-volunteers/the-scout-promise/\u0022\u003EScout Promise\u202F\u003C/a\u003Eas it reflects my own faith and/or belief. (See\u202F\u003Ca href=\u0022https://www.scouts.org.uk/por/1-our-fundamentals/\u0022 title=\u0022https://www.scouts.org.uk/por/1-our-fundamentals/\u0022\u003Evariations to the wording of the Promise\u003C/a\u003E).\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Ehave, or will within 3 months of starting the Young Leader role, complete Module A of the Young Leaders\u2019 Scheme\u0026nbsp;\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003Eunderstand that in Scotland, the Young Leader role is a regulated role, and therefore from 16 I must be clear to volunteer before starting or continuing in this role. This is when the Disclosure Issued status is recorded against a Disclosure Scotland check on My Membership\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E2. Data Protection\u003C/strong\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EWho handles your data in Scouts?\u003C/strong\u003E\u0026nbsp;\u003Cbr\u003EThe Scout Association is in charge of how it uses personal data and follows UK data protection laws. Local Scout Trustee Boards (like your local group or district) are also in charge of their own data separately from the national Scout Association (known as being independent data controllers). You\u2019ll need to give some personal information directly to your local group, district, county, or region. The Scout Association might also share your data with them, but only when there\u2019s a good reason and it\u2019s allowed by law.\u0026nbsp;\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EHow is your data used?\u003C/strong\u003E\u0026nbsp;\u003Cbr\u003EThe Scout Association will use your data according to its rules, even after you stop being a member. This includes:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EKeeping your personal info for a set amount of time to meet legal or reporting needs.\u0026nbsp;\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EChecking if you\u0027re suitable for a role in Scouts, which might include references or a criminal record check.\u0026nbsp;\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003ESharing your data with official organisations that help protect children, if needed for safety reasons.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EWho can see your data?\u003C/strong\u003E\u0026nbsp;\u003Cbr\u003ESome of your information will be visible to other members in the Scouts system. This helps with communication, managing volunteers, and keeping everyone safe.\u0026nbsp; \u0026nbsp;\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EUsing other people\u2019s data\u003C/strong\u003E\u0026nbsp;\u003Cbr\u003EYou might see other members\u2019 data too. You must only use it for real Scout-related reasons and follow the law. If you\u2019re unsure, your local Lead Volunteer, data lead or Trustee Board can help.\u0026nbsp;\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI understand that :\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003ESome of my data will be visible to others in the membership system\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EThe Scout Association will process my data in accordance with the \u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/data-protection-policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/data-protection-policy/\u0022\u003EData Protection Policy\u003C/a\u003E\u0026nbsp;and the\u0026nbsp;\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/data-retention-policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/data-retention-policy/\u0022\u003EData Retention Policy\u003C/a\u003E\u0026nbsp;which will include the processing of my data during and beyond my membership, using the lawful basis set out in the Data Protection Policy.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E3. Communications preferences\u003C/strong\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EAs part of your membership, Scouts may provide essential information by email to support your role. This is a requirement of membership, and the rationale for sending the emails is to ensure that you are able to carry out your role safely and in line with our rules.\u0026nbsp;\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EBy being registered on the membership system as a Youth Member, I accept I will receive messages from UK Headquarters relevant to me in my role.\u0026nbsp;\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E4. Acceptable Usage\u003C/strong\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThe\u202F\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/\u0022\u003EAcceptable Usage Policy\u003C/a\u003E\u202Fapplies to all members, volunteers and visitors who use any element of the membership system. It outlines the practices you must agree to; to use the membership system, it covers rules around accessing and using information.\u0026nbsp;\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI confirm that I have read and accept the conditions within the Acceptable Usage Terms.\u0026nbsp;\u003C/p\u003E","label":"Young Leaders"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp class=\u0022MsoNormal\u0022\u003EThis is only applicable to Young Helpers who are required to be recorded on My Membership for a PVG Disclosure Check.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EIMPORTANT, by pressing accept you are confirming that you agree with all the sections.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EIf you have any questions or want to clarify any point, you can contact your Lead Volunteer, local Data Lead or\u0026nbsp;\u003Ca href=\u0022https://www.scouts.org.uk/contact-us/\u0022 title=\u0022https://www.scouts.org.uk/contact-us/\u0022\u003E\u202FScouts Support Centre.\u0026nbsp;\u003C/a\u003E\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI accept that if I am volunteering in Scotland, in a regulated role, I will not start my regulated role until I am clear to volunteer. This is when the Disclosure Issued status is recorded against a Disclosure Scotland check on My Membership.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cbr\u003E\u003Cstrong\u003E1. Data Protection - Who handles your data in Scouts\u003C/strong\u003E\u003Cbr\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThe Scout Association is a registered Data Controller and is committed to the Principles of the Data Protection Act 2018, and other relevant data legislation.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI accept I will receive messages from UK Headquarters relevant to me in my role.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003ELocal Scouts Trustee Boards are their own distinct Data Controllers, separate to The Scout Association.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EFor the purpose of the data stored in the membership system, The Scout Association and the local Trustee Boards each act as Independent Data Controllers.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EYou will be required to provide data directly to the local Scout Group, District, County, Area or Region (Scotland). The Scout Association will share data from time-to-time with local Scout Groups, District, County, Area or Region (Scotland), only where there is a legitimate reason and lawful basis in doing so. You should read the local Data Protection Policy of your Scout Group, District, County, Area or Region (Scotland) for information on how they will use your data.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI acknowledge that The Scout Association will process my data in accordance with the\u202F\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/data-protection-policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/data-protection-policy/\u0022\u003EData Protection Policy\u003C/a\u003E\u202Fand the\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/data-retention-policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/data-retention-policy/\u0022\u003E\u202FData Retention Policy\u003C/a\u003E\u202Fwhich will include the processing of my data during and beyond my membership, using the lawful basis set out in the Data Protection Policy.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThis will include:\u003Cbr\u003E1. Keeping my personal data for the periods stated in our Data Retention Policy to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E2.Retaining sensitive (also known as special category) personal data regarding my religion or faith, disabilities, ethnicity, medical information and/or commission of offences or alleged offences for the periods stated in our Data Retention Policy\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E3.Carrying out checks into my suitability to carry out a role in Scouts, including obtaining references and a criminal record check (if relevan\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E4.Sharing my data with any statutory agencies or other organisations that work with children and young people where there is a legitimate reason and lawful basis to do so to ensure the safeguarding of children.\u003Cbr\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI acknowledge that some elements of my data will be visible to others via the membership system. This is for the purpose of allowing communication between members, as well as volunteer management, safeguarding and vetting purposes. Some Accreditations will automatically increase visibility on the system to allow contact with appropriate individuals to share skills and communicate.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EI acknowledge that I may have access to other peoples\u2019 data and will only use it for genuine Scouts reasons in line with the Data Protection Act 2018. Local Data Leads and Local Trustee Boards can provide assistance if there are any concerns.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cbr\u003E\u003Cstrong\u003E2. Communications preferences\u003C/strong\u003E\u003Cbr\u003EI accept I will receive messages from UK Headquarters relevant to me in my role\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EYou can find out from the local Scout Group, District, County, Area, Region or Nation how they will communicate with you\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cbr\u003E\u003Cstrong\u003E3. Acceptable usage\u003C/strong\u003E\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThe\u202F\u003Ca href=\u0022https://www.scouts.org.uk/about-us/policy/\u0022 title=\u0022https://www.scouts.org.uk/about-us/policy/\u0022\u003EAcceptable Usage Policy\u003C/a\u003E\u202Fapplies to all members, volunteers and visitors who use any element of the membership system. It outlines the practices you must agree to; to use the membership system, it covers rules around accessing and using information.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cbr\u003EI confirm that I have read and accept the conditions within the Acceptable Usage Terms.\u0026nbsp;\u003C/p\u003E","label":"Young Helpers"}]}]}],"config":null}]},"searchDescription":"When a volunteer first signs into the new digital system, they will be asked to review and accept this declaration.","pageType":null,"location":null,"browserTitle":"","versionDate":"14 July 2023","reviewDate":"01/01/0001","redirectUrl":"","id":39675,"nodeName":"Declaration","title":"Declaration","type":"contentPage","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Declaration","headerSubTitle":"January 2026","headerCta":"","headerCtaText":"","headerCtaLink":"","headerBackgroundColour":"","showSEOImage":false,"headerBackgroundImage":null,"quickLinks":[]},"subHeader":"When a volunteer first signs into the new digital system, they will be asked to review and accept this declaration.","silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC8zOTY3NSJ9","canonicalUrl":"https://www.scouts.org.uk/about-us/policy/declaration/"}