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Store all sharp objects securely, out of the reach of young people.\u003C/span\u003E\u003Cspan\u003E\u003C/span\u003E\u003C/p\u003E"}],"safetyAlert":"","safetyTags":[],"deliveryMethods":"","permitRequired":false,"scoutLedQualifications":[],"guidance":null,"aalaRequired":false,"externalQualifications":[],"exceptions":[],"listingVideoUrl":"","disableBasicSafetyChecklist":false,"likes":78,"activitiesAdditionalInfo":{"inclusivityStatement":"\u003Cp\u003EAll Scout activities should be \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.scouts.org.uk/volunteers/inclusion-and-diversity/supporting-those-with-additional-needs-and-neurodiversity/reasonable-adjustments/badges-and-awards/\u0022 target=\u0022_blank\u0022 title=\u0022Guidance on flexibility\u0022\u003Einclusive and accessible.\u003C/a\u003E\u003C/p\u003E","standardSafetyAlert":"\u003Cp\u003EAll activities must be safely managed. You must complete a thorough \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/risk-assessments/\u0022 title=\u0022Risk assessments\u0022\u003Erisk assessment\u003C/a\u003E\u0026nbsp;and take appropriate steps to reduce risk. Use the \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/staying-safe-safety-checklist/staying-safe-leaders/\u0022 title=\u0022Staying Safe - Leaders\u0022\u003Esafety checklist\u003C/a\u003E to help you plan and risk assess your activity. Always get\u0026nbsp;\u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/approving-activities-guidance-for-lead-volunteers/\u0022 title=\u0022Approving Activities - Guidance for Lead Volunteers\u0022\u003Eapproval for the activity\u003C/a\u003E, and have suitable\u0026nbsp;\u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safety/planning-and-assessing-risk/guidance-for-supervision-of-activities/\u0022 title=\u0022Guidance for supervision of activities\u0022\u003Esupervision\u003C/a\u003E\u0026nbsp;and an \u003Ca href=\u0022/volunteers/running-your-section/intouch/\u0022 title=\u0022InTouch\u0022\u003EInTouch\u003C/a\u003E process.\u003C/p\u003E\n\u003Cp\u003EYou must run your activities in line with the \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safeguarding-code-of-conduct-for-adults-yellow-card/\u0022 title=\u0022Safeguarding Code of Conduct for Adults - Yellow Card\u0022\u003ESafeguarding Code of Conduct for Adults (Yellow Card)\u003C/a\u003E and report any concerns to the UK HQ Safeguarding Team.\u003C/p\u003E","basicChecklist":"\u003Cul\u003E\n\u003Cli\u003EComplete a \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/risk-assessments/\u0022 title=\u0022Risk assessments\u0022\u003Erisk assessment\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003EHave the right \u003Ca href=\u0022/volunteers/running-your-section/adult-to-young-people-ratios/\u0022 title=\u0022Adult to Young People ratios\u0022\u003Eratios\u003C/a\u003E of number of adults to provide suitable\u0026nbsp;\u003Ca rel=\u0022noopener\u0022 href=\u0022/volunteers/staying-safe-and-safeguarding/safety/planning-and-assessing-risk/guidance-for-supervision-of-activities/\u0022 target=\u0022_blank\u0022 title=\u0022Guidance for supervision of activities\u0022\u003Esupervision\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003ESet up an \u003Ca href=\u0022/volunteers/running-your-section/intouch/\u0022 title=\u0022InTouch\u0022\u003EInTouch\u003C/a\u003E process\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safe-scouting-and-emergency-procedures/\u0022 title=\u0022Safe Scouting and Emergency Procedures\u0022\u003EKnow what to do in an emergency\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cspan\u003EShare information with parents and carers with an\u003C/span\u003E \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/general-activity-guidance/activity-information-form/\u0022 title=\u0022Activity information form\u0022\u003E\u003Cspan\u003Eactivity information\u003C/span\u003E\u003Cspan\u003E form\u003C/span\u003E\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003EGet \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/approving-activities-guidance-for-lead-volunteers/\u0022 title=\u0022Approving Activities - Guidance for Lead Volunteers\u0022\u003Eapproval from your Lead Volunteer.\u003C/a\u003E\u003C/li\u003E\n\u003C/ul\u003E","scoutLedAvailable":"\u003Cp\u003EThis activity can be led by you or someone else in Scouts:\u003C/p\u003E","permitRequired":"\u003Cp\u003EThe activity leader must have an \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/activity-permit-scheme/adventurous-activity-permit-scheme/\u0022 title=\u0022Adventurous Activity Permit Scheme\u0022\u003Eadventurous activities permit\u003C/a\u003E with the right level and permissions for your group.\u003C/p\u003E","externallyLedAvailable":"\u003Cp\u003EYou can go to a centre or use an activity leader who\u0027s not part of Scouts:\u003C/p\u003E","aalaRequired":"\u003Cp\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.hse.gov.uk/aala/index.htm\u0022 target=\u0022_blank\u0022 title=\u0022AALA licence\u0022\u003EAn AALA licence is required\u003C/a\u003E.\u003C/p\u003E","aalaExempt":"\u003Cp\u003EIf the provider is exempt from the AALA licence.\u003C/p\u003E","publicLiabilityInsurance":"\u003Cp\u003EThe provider must have public liability insurance.\u003C/p\u003E","actvityLink":"/activities/"},"duration":180,"instructions":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch3\u003EBefore you begin\u0026nbsp;\u003C/h3\u003E\n\u003Cul\u003E\n\u003Cli\u003EUse the\u00A0\u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safety-checklist-cards/\u0022 title=\u0022Staying Safe - Safety Checklist\u0022 class=\u0022Hyperlink SCXW170954739 BCX4\u0022\u003Esafety checklist\u003C/a\u003E\u00A0to help you plan and risk assess your activity. There\u0027s also more guidance to help you carry out your\u00A0\u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/risk-assessments/\u0022 title=\u0022Risk assessments\u0022 class=\u0022Hyperlink SCXW170954739 BCX4\u0022\u003Erisk assessment\u003C/a\u003E, including examples.\u003C/li\u003E\n\u003Cli\u003EMake sure all young people and adults involved in the activity know how to take part safely.\u003C/li\u003E\n\u003Cli\u003EMake sure you\u2019ll have enough adult helpers. You may need some parents and carers to help.\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003Ch3\u003E\u003Cspan data-contrast=\u0022none\u0022\u003EPlanning and setting up this activity\u003C/span\u003E\u003C/h3\u003E\n\u003Cul\u003E\n\u003Cli\u003EUse our guidance for \u003Ca href=\u0022/national-events/organise-community-events/\u0022 title=\u0022Organise community events\u0022\u003Eorganising a community event\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003EStart planning for your event as soon as you can. This helps you to get any licences or permits that you may need.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Ch3\u003E\u003Cspan data-contrast=\u0022none\u0022\u003EThings to consider for running a community event\u003C/span\u003E\u003C/h3\u003E","gtmId":"","gtmClass":""}]}],"config":null},{"type":"fullWidth","areas":[{"items":[{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":true,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EAdvertise for a team: \u003C/strong\u003EAsk for volunteers and advertise different roles or tasks. Let people know how what they\u2019re being asked to do or see what skills they could offer.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EGather interest:\u003C/strong\u003E\u0026nbsp;\u003C/span\u003ECreate a simple, quick and easy online form for people interested in volunteering. You can use\u0026nbsp;\u003Ca href=\u0022https://www.google.co.uk/forms/about/\u0022\u003EGoogle Forms\u003C/a\u003E for free.\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EHave team leads: \u003C/strong\u003EYou could have a smaller core team to lead and manage the event, with lots of helpers on the day.\u0026nbsp;\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EDelegate tasks: \u003C/strong\u003ECreate a list of tasks and delegate\u003Cspan data-contrast=\u0022none\u0022\u003E, allowing people to use their skills in the best way. Make sure everyone knows and understands their role and responsibilities.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EHave regular planning meetings:\u003C/strong\u003E Make sure any meetings are accessible to everyone, including parking or public transport. Meeting online might help more people to attend too. You may want to have a WhatsApp group, or similar, too. Read at our \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/supporting-young-people/online-safety/\u0022 title=\u0022Digital Safeguarding\u0022\u003Eguidance on digital safeguarding\u003C/a\u003E.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EBe contactable:\u0026nbsp;\u003C/strong\u003EYou might want to set up an event email address. On the day, you might want a way for people to spot the organisers or people running the event. They could have lanyards, t-shirts or high-visibility jackets to help identify them.\u003C/span\u003E\u003C/p\u003E","label":"Get a team together"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cstrong\u003EDefine the purpose: \u003C/strong\u003EDecide on why you want to run this event. It could be for fun, to bring the community together, to advertise Scouts, to develop skills, to welcome new volunteers or young people, or to fundraise. This might help you to define what kind of event you want to run.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EFundraise: \u003C/strong\u003EUse our\u00A0\u003Ca href=\u0022#\u0022 title=\u0022How to set up your fundraiser\u0022\u003Efundraising\u003C/a\u003E guidance for fundraising ideas and advice. You\u2019ll need to think about how you\u2019re managing and collecting money on the day.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EInspiration: \u003C/strong\u003ESome ideas for community events include:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli style=\u0022list-style-type: none;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003EA quiz\u003C/li\u003E\n\u003Cli\u003EStreet party\u003C/li\u003E\n\u003Cli\u003EBingo\u003C/li\u003E\n\u003Cli\u003EBake sale\u003C/li\u003E\n\u003Cli\u003EArt displays\u003C/li\u003E\n\u003Cli\u003ESeasonal community events, such as Christmas fairs and carols, Easter egg hunts, Bonfire Nights or Eid\u003C/li\u003E\n\u003Cli\u003EBoard game evenings\u003C/li\u003E\n\u003Cli\u003ESwap shops or jumble sales\u003C/li\u003E\n\u003Cli\u003ECraft workshops\u003C/li\u003E\n\u003Cli\u003ETalent shows or concerts\u003C/li\u003E\n\u003Cli\u003EFetes or funfairs\u003C/li\u003E\n\u003Cli\u003EComedy or open-mic night\u003C/li\u003E\n\u003Cli\u003EMovie night\u003C/li\u003E\n\u003Cli\u003ESports day\u003C/li\u003E\n\u003Cli\u003EGardening or conservation project day\u003C/li\u003E\n\u003Cli\u003EFun run\u003C/li\u003E\n\u003Cli\u003EFamily sports day\u003C/li\u003E\n\u003Cli\u003ELitter picking\u003C/li\u003E\n\u003Cli\u003EMurder mystery\u003C/li\u003E\n\u003Cli\u003ESkills day, such as dance, arts and crafts, or yoga\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/growing-scouts/get-more-young-people-involved/open-events/\u0022 title=\u0022Open Events\u0022\u003EOpen events\u003C/a\u003E or taster sessions\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E","label":"Think of the reason for the event"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EPut a budget together: \u003C/strong\u003ECreate a budget for the day and allow contingency for any unpredicted expenses.\u00A0\u003C/span\u003EYou should map out the costs of putting on your event and make a spreadsheet of everything you\u2019ll need to pay for. You could identify savings you can make and, try to find areas you can save on that don\u0027t affect the overall experience and objectives.\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;134233117\u0026quot;:false,\u0026quot;134233118\u0026quot;:true,\u0026quot;335559738\u0026quot;:0}\u0022\u003E\u003Cstrong\u003EWork out how it\u2019s funded:\u003C/strong\u003E D\u003C/span\u003E\u003Cspan data-contrast=\u0022none\u0022\u003Eepending on the event you\u2019re running, there may not be any income from it, so you\u2019ll need to work out how it\u2019ll be funded. You could use \u003Ca href=\u0022/about-us/support-scouts/gift-aid/\u0022 title=\u0022Gift Aid\u0022\u003Egift aid\u003C/a\u003E, \u003Ca href=\u0022#\u0022 title=\u0022How to set up your fundraiser\u0022\u003Efundraise\u003C/a\u003E or \u003Ca href=\u0022/volunteers/running-things-locally/grants-and-funds-for-your-local-group/\u0022 title=\u0022Grants and funds for your local group\u0022\u003Eapply for grants\u003C/a\u003E.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EAsk for support:\u003C/strong\u003E Talk with your Districts and Counties/Areas/Regions too. You could find out if they\u2019d have any money to support this event locally, especially if it\u2019s a fantastic opportunity to welcome and sign up new volunteers.\u003C/span\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;134233117\u0026quot;:true,\u0026quot;134233118\u0026quot;:true,\u0026quot;201341983\u0026quot;:1,\u0026quot;335559738\u0026quot;:118,\u0026quot;335559739\u0026quot;:118,\u0026quot;335559740\u0026quot;:260,\u0026quot;469777462\u0026quot;:[312],\u0026quot;469777927\u0026quot;:[0],\u0026quot;469777928\u0026quot;:[1]}\u0022\u003E You might also be able to get local business sponsorship or donations.\u00A0\u003C/span\u003E\u003C/p\u003E","label":"Work out a budget"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EChoose a venue:\u003C/strong\u003E Your event can take place anywhere that people in your local community can get together. Some suggestions include a local Scout building, your current meeting place, a local community hall, a leisure centre, a park or somewhere else in your area. Your space will need to accommodate any activities you want to offer too, such as having a kitchen.\u0026nbsp;\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003ECheck for permissions: \u003C/strong\u003ERemember to check for permissions and permits. You may need a licence, landowner permission or a permit for your event. \u003C/span\u003EIf you\u2019re running a street party, you may need to get a permit, get council permissions for road closures and let local residents know, as they may need or want to move any vehicles.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EChoose high-traffic areas:\u0026nbsp;\u003C/strong\u003EFor some events, you may want to use spaces that often have high footfall or is close to lots of people.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EMake sure it\u2019s accessible and inclusive:\u003C/strong\u003E Choose an accessible, inclusive venue and location. You should consider disabled access, prayer spaces, public toilets access, lifts, ramps, emergency services access, car parking and public transport links. You may want to visit the venue before the event.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EOrganise documents:\u003C/strong\u003E Get a copy of the hire contract, an invoice and receipt of payment, and a copy of the risk assessment and any insurance. A venue might also ask for a copy of our Public Liability certificate, which you can get from\u202F\u003Ca href=\u0022https://www.unityinsuranceservices.co.uk/scout-insurance\u0022\u003EUnity\u003C/a\u003E. There\u2019s more information\u202F\u003Ca href=\u0022https://www.gov.uk/government/publications/your-guide-to-organising-a-street-party/your-guide-to-organising-a-street-party#what-sort-of-events-does-this-guidance-apply-to\u0022\u003Eon the government website\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EHave backups for outdoor venues:\u003C/strong\u003E If the location\u2019s outside only, you may need to think carefully about toilets and food preparation spaces. In case of bad weather, you may need to plan an indoor or sheltered meeting point.\u003Cspan data-contrast=\u0022none\u0022\u003E\u003C/span\u003E\u003C/p\u003E","label":"Find a venue"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cstrong\u003EPlan ahead: \u003C/strong\u003EDecide when you want to run your event. You\u0027ll want to plan your event at least 6-8 weeks in advance to organise the event and tell people about it.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EMake sure there are no clashes: \u003C/strong\u003EYou may want to check the calendar to make sure the event isn\u2019t on the same day as something else happening locally, a large event (such as a World Cup final), or on another festival or celebration (such as Eid or Diwali).\u003C/p\u003E","label":"Set a date"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan class=\u0022NormalTextRun SCXW151370402 BCX4\u0022 data-ccp-parastyle=\u0022Body Text\u0022\u003E\u003Cstrong\u003EChoose your audience: \u003C/strong\u003EThink about who\u2019ll you\u2019ll invite to your event. It can be as big or as small as you want. It may be for your section, your Group, Scouts in your local area or your wider community. \u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan class=\u0022NormalTextRun SCXW151370402 BCX4\u0022 data-ccp-parastyle=\u0022Body Text\u0022\u003E\u003Cstrong\u003EPlan numbers: \u003C/strong\u003EYou may have a limit to the number of people allowed in your venue or that you can have at your event. You need to decide if people need to RSVP too and how they\u2019ll do this.\u0026nbsp;\u003C/span\u003E\u003C/p\u003E","label":"Decide who you\u0027ll invite"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cstrong\u003E\u003Cspan data-contrast=\u0022none\u0022\u003EPlan ahead: \u003C/span\u003E\u003C/strong\u003E\u003Cspan data-contrast=\u0022none\u0022\u003EFrom the start, think about \u003Ca href=\u0022#\u0022 title=\u0022Disability inclusion considerations\u0022\u003Eaccessibility\u003C/a\u003E and make sure your venue, and any activities and games you run are suitable for all ages, ability and backgrounds. Use our \u003Ca href=\u0022/volunteers/equity-diversity-and-inclusion/\u0022 title=\u0022Equity, Diversity and Inclusion\u0022\u003Eequity, diversity and inclusion pages\u003C/a\u003E, including \u003Ca href=\u0022/volunteers/equity-diversity-and-inclusion/faiths-and-beliefs/supporting-members-around-faiths-and-beliefs/\u0022 title=\u0022Faith Events\u0022\u003Erunning inclusive events for all beliefs\u003C/a\u003E.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EAsk people: \u003C/strong\u003EYou could ask people to confirm any dietary requirements and/or accessibility needs when responding to the event if people are being asked to RSVP or complete a consent form.\u00A0\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EFood and drinks: \u003C/strong\u003EMaking sure all dietary needs and allergies are catered for. You may need to ban some items for severe allergies, such as nuts.\u00A0\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EPlan inclusive activities and resources: \u003C/strong\u003EMake sure games and activities are accessible to everyone and a wide range of inclusive activities are offered. For example, you may need to have some seated games, left handed equipment or large print resources.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EHave an accessible venue: \u003C/strong\u003EThings to think about for disabled access include ramps, hearing loop systems, well-lit rooms, clear signage, accessible parking, lots of seating, lifts and disabled toilets. You might also want to have a quiet calming space for taking a break, as well as space for a prayer room. You may need to consider\u003C/span\u003E an emergency exit plan that includes everyone. Take a look at the National Autism Society\u2019s advice on \u003Ca href=\u0022https://www.autism.org.uk/advice-and-guidance/topics/autism-friendly-guide/accessible-environments\u0022\u003Ecreating events that are accessible to autistic people or those with sensory differences\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ECommunication:\u003C/strong\u003E You may need to hire\u003Cspan data-contrast=\u0022none\u0022\u003E interpreters, including for Makaton or BSL, or have resources in multiple languages. You may also need resources to be \u003C/span\u003Eavailable in braille, large print or as visual resources. Making sure any slides and presentations are accessible too.\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EBe baby-friendly: \u003C/strong\u003EHave baby changing facilities, storage space for pushchairs or prams, and a quiet, comfortable space for breastfeeding\u003C/span\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;201341983\u0026quot;:1,\u0026quot;335559739\u0026quot;:240,\u0026quot;335559740\u0026quot;:260}\u0022\u003E\u00A0\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EUse pronouns: \u003C/strong\u003EHaving optional spaces for pronouns on name badges or any relevant resources.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EHave a layout that\u2019s suitable:\u003C/strong\u003E\u00A0Make sure floor plan layouts, such as tables and chairs for a quiz, are planned to facilitate movement and access for wheelchairs and mobility scooters.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EHave warnings for flashes:\u003C/strong\u003E\u00A0Making sure there are warnings for any flash photography, loud music, strobe lights or flashing images\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EConsider public transport: \u003C/strong\u003EMake sure the venue is accessible by public transport, bicycle, cars and walking. \u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003C/span\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EKeep it simple when talking about Scouts: \u003C/strong\u003EAvoid using acronyms and Scouts jargon as much as possible, as this may confuse people.\u00A0\u003C/span\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003C/span\u003E\u003C/p\u003E","label":"Make it accessible and inclusive"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EThink about event planning and safety: \u003C/strong\u003EConsider the safety of your event and plan for any risks. There are two very important safety factors when it comes to running your day: trying to prevent something going wrong and getting cover for it in case it does.\u003C/span\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;134233117\u0026quot;:false,\u0026quot;134233118\u0026quot;:true,\u0026quot;335559738\u0026quot;:0}\u0022\u003E\u0026nbsp;\u003C/span\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;134233117\u0026quot;:false,\u0026quot;134233118\u0026quot;:true,\u0026quot;335559738\u0026quot;:0}\u0022\u003EUse our guidance for \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safety/event-safety-and-planning/\u0022 title=\u0022Event safety and planning\u0022\u003Eevent planning and safety\u003C/a\u003E.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EHave a risk assessment: \u003C/strong\u003EYou must complete a thorough\u0026nbsp;\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/risk-assessments/\u0022 target=\u0022_blank\u0022 title=\u0022Risk assessments\u0022\u003Erisk assessment\u003C/a\u003E and take appropriate steps to reduce risk throughout the planning and running of the event. You should use our\u0026nbsp;\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/staying-safe-safety-checklist/staying-safe-leaders/\u0022 target=\u0022_blank\u0022 title=\u0022Staying Safe - Leaders\u0022\u003Esafety checklist\u003C/a\u003E to help you plan and risk assess your activity. Use our guidance to help you carry out your \u003Ca href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/risk-assessments/\u0022 title=\u0022Risk assessments\u0022 class=\u0022Hyperlink SCXW181642174 BCX4\u0022\u003Erisk assessment\u003C/a\u003E, including examples. \u003Cspan data-contrast=\u0022none\u0022\u003ESome particular risks to consider include:\u003C/span\u003E\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli style=\u0022list-style-type: none;\u0022\u003E\n\u003Cul\u003E\n\u003Cli data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u002241\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559683\u0026quot;:0,\u0026quot;335559684\u0026quot;:-2,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00223\u0022 data-aria-level=\u00221\u0022\u003E\u003Cspan data-contrast=\u0022none\u0022\u003Ethe\u202F\u003C/span\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safety/event-safety-and-planning/planning-safe-activities/firework-safety/\u0022\u003E\u003Cspan data-contrast=\u0022none\u0022\u003Euse of fireworks\u003C/span\u003E\u003C/a\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E,\u202F\u003C/span\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safety/event-safety-and-planning/planning-safe-activities/bouncy-castles-and-inflatable-play-equipment-guidance-for-safe-use/\u0022\u003E\u003Cspan data-contrast=\u0022none\u0022\u003Ebouncy castles\u003C/span\u003E\u003C/a\u003E\u003C/li\u003E\n\u003Cli data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u002241\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559683\u0026quot;:0,\u0026quot;335559684\u0026quot;:-2,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00223\u0022 data-aria-level=\u00221\u0022\u003E\u003Cspan data-contrast=\u0022none\u0022\u003Esports or other physical activities\u003C/span\u003E\u003C/li\u003E\n\u003Cli data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u002241\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559683\u0026quot;:0,\u0026quot;335559684\u0026quot;:-2,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00223\u0022 data-aria-level=\u00221\u0022\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safety/keeping-safe-at-camp/hot-weather-and-summer-activity-advice/\u0022\u003E\u003Cspan data-contrast=\u0022none\u0022\u003Ehot weather\u003C/span\u003E\u003C/a\u003E\u003C/li\u003E\n\u003Cli data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u002241\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559683\u0026quot;:0,\u0026quot;335559684\u0026quot;:-2,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00223\u0022 data-aria-level=\u00221\u0022\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safety/keeping-safe-at-camp/cold-weather-and-winter-advice/\u0022\u003Ecold weather\u003C/a\u003E\u003Cspan\u003E\u0026nbsp;\u003C/span\u003E\u003C/span\u003E\u003C/li\u003E\n\u003Cli data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u002241\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559683\u0026quot;:0,\u0026quot;335559684\u0026quot;:-2,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00223\u0022 data-aria-level=\u00221\u0022\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safety/keeping-safe-at-camp/guidance-for-food-safety/\u0022\u003E\u003Cspan data-contrast=\u0022none\u0022\u003Efood safety\u003C/span\u003E\u003C/a\u003E\u003C/li\u003E\n\u003Cli data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u002241\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559683\u0026quot;:0,\u0026quot;335559684\u0026quot;:-2,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00223\u0022 data-aria-level=\u00221\u0022\u003E\u003Cspan data-contrast=\u0022none\u0022\u003Eallergies\u003C/span\u003E\u003C/li\u003E\n\u003Cli data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u002241\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559683\u0026quot;:0,\u0026quot;335559684\u0026quot;:-2,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00223\u0022 data-aria-level=\u00221\u0022\u003E\u003Cspan data-contrast=\u0022none\u0022\u003Edietary requirements\u003C/span\u003E\u003C/li\u003E\n\u003Cli data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u002241\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559683\u0026quot;:0,\u0026quot;335559684\u0026quot;:-2,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00223\u0022 data-aria-level=\u00221\u0022\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Ca href=\u0022/volunteers/running-things-locally/local-teams/volunteering-development-teams/tools-to-support-volunteering-development-teams/discover-first-response/first-aid-requirements-and-insurance-for-scout-activities/\u0022 title=\u0022First Aid requirements and insurance for Scout activities\u0022\u003Efirst aid and medical insurance\u003C/a\u003E\u003C/span\u003E\u003C/li\u003E\n\u003Cli data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u002241\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559683\u0026quot;:0,\u0026quot;335559684\u0026quot;:-2,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00223\u0022 data-aria-level=\u00221\u0022\u003E\u003Cspan data-contrast=\u0022none\u0022\u003Elarge crowds\u003C/span\u003E\u003C/li\u003E\n\u003Cli data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u002241\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559683\u0026quot;:0,\u0026quot;335559684\u0026quot;:-2,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00223\u0022 data-aria-level=\u00221\u0022\u003E\u003Cspan data-contrast=\u0022none\u0022\u003Eyoung people moving and running about\u003C/span\u003E\u003C/li\u003E\n\u003Cli data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u002241\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559683\u0026quot;:0,\u0026quot;335559684\u0026quot;:-2,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00223\u0022 data-aria-level=\u00221\u0022\u003E\u003Cspan data-contrast=\u0022none\u0022\u003Ethe\u202F\u003C/span\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/scouting-and-alcohol/\u0022\u003E\u003Cspan data-contrast=\u0022none\u0022\u003Eavailability of alcohol at the event\u003C/span\u003E\u003C/a\u003E\u003C/li\u003E\n\u003Cli data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u002241\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559683\u0026quot;:0,\u0026quot;335559684\u0026quot;:-2,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00223\u0022 data-aria-level=\u00221\u0022\u003E\u003Cspan data-contrast=\u0022none\u0022\u003Esafety hazards at the venue\u003C/span\u003E\u003C/li\u003E\n\u003Cli data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u002241\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559683\u0026quot;:0,\u0026quot;335559684\u0026quot;:-2,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00223\u0022 data-aria-level=\u00221\u0022\u003E\u003Cspan data-contrast=\u0022none\u0022\u003Ethe activities you plan on running\u003C/span\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003C/span\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003C/span\u003E\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cstrong\u003E\u003Cspan data-contrast=\u0022none\u0022\u003ESafeguarding: \u003C/span\u003E\u003C/strong\u003E\u003Cspan data-contrast=\u0022none\u0022\u003EAlways follow the \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safeguarding-code-of-conduct-for-adults-yellow-card/\u0022 title=\u0022Young People First - Yellow Card\u0022\u003EYellow Card\u003C/a\u003E, making sure all adults involved in the organisation and running of the event (including any external suppliers) have read and understood it. Find out more about \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/what-is-safeguarding/\u0022 title=\u0022What is safeguarding\u0022\u003Esafeguarding\u003C/a\u003E.\u0026nbsp;\u003C/span\u003E\u003C/p\u003E","label":"Safety and risk assessments"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EDecide on music:\u003C/strong\u003E I\u003C/span\u003E\u003Cspan data-contrast=\u0022none\u0022\u003Ef your event\u2019s likely to feature live or recorded music (even if it\u2019s background music) or video, you may need various licences. Check what you\u2019ll need in advance, so you\u2019ll have everything sorted. Find out more about \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/administration-and-management/music-licensing-requirements/\u0022 title=\u0022Music licensing requirements\u0022\u003Emusic licensing\u003C/a\u003E.\u00A0\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EThink about movies, films, clips or TV shows:\u003C/strong\u003E If anyone at your event is showing a video, film clip, DVD or TV\u202Fprogramme,\u202F\u003C/span\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-your-section/administration/motion-picture-licensing/\u0022\u003E\u003Cspan data-contrast=\u0022none\u0022\u003Emotion picture\u202Flicences\u003C/span\u003E\u003C/a\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u202Fand permissions may be required. It\u2019s best not to\u202Fdo this unless your event depends on it.\u202F\u003C/span\u003E\u003Cspan data-contrast=\u0022none\u0022\u003EYou can always show videos from\u202Four\u202F\u003C/span\u003E\u003Ca href=\u0022https://www.youtube.com/@UKScouts\u0022\u003E\u003Cspan data-contrast=\u0022none\u0022\u003EScouts YouTube channel\u003C/span\u003E\u003C/a\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E.\u202F\u003C/span\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;134233118\u0026quot;:true}\u0022\u003E\u00A0\u003C/span\u003E\u003C/p\u003E","label":"Get the right licences"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cstrong\u003ECheck your insurance:\u003C/strong\u003E Check that any existing insurance allows you to run the event. You may need to get additional events insurance.\u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli style=\u0022list-style-type: none;\u0022\u003E\n\u003Cul\u003E\n\u003Cli data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u002241\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559683\u0026quot;:0,\u0026quot;335559684\u0026quot;:-2,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00223\u0022 data-aria-level=\u00221\u0022\u003EIf it\u2019s an event just for Scouts and the activities are allowed under POR, then the Scout groups organising the events will be covered under the Scouts Public Liability policy.\u202F\u0026nbsp;\u003C/li\u003E\n\u003Cli data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u002241\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559683\u0026quot;:0,\u0026quot;335559684\u0026quot;:-2,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00223\u0022 data-aria-level=\u00221\u0022\u003EIf it\u2019s a public event, \u003Ca href=\u0022https://www.unityinsuranceservices.co.uk/\u0022\u003EUnity Insurance Services\u003C/a\u003E (a specialist Scouts insurance broker) advises that you\u2019ll need\u202F\u003Ca href=\u0022https://www.unityinsuranceservices.co.uk/scout-insurance/public-liability-insurance\u0022\u003EPublic Liability Cover\u003C/a\u003E\u202Fto protect you against claims for any injury to the public or damage to other people\u0027s property.\u202F\u0026nbsp;\u003C/li\u003E\n\u003Cli data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u002241\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559683\u0026quot;:0,\u0026quot;335559684\u0026quot;:-2,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00223\u0022 data-aria-level=\u00221\u0022\u003EIf you already have insurance, check your policy to see exactly what you\u2019re covered for, as you may need\u0026nbsp;\u003Ca href=\u0022https://www.unityinsuranceservices.co.uk/scout-insurance/event-insurance\u0022\u003Eadditional event insurance\u003C/a\u003E. \u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cstrong\u003EContact Unity:\u003C/strong\u003E For more information or any questions, get in touch with Unity on 0345 040 7703. They\u0027ll be happy to help. You can also take a look at their \u0027\u003Ca href=\u0022https://www.unityinsuranceservices.co.uk/charity-insurance/how-to-arrange-insurance-for-your-charity-events\u0022\u003EHow to\u0027 guide for arranging event insurance\u003C/a\u003E.\u202FYou might also be asked for a copy of our Public Liability certificate, which you can get from\u202F\u003Ca href=\u0022https://www.unityinsuranceservices.co.uk/scout-insurance\u0022\u003EUnity\u003C/a\u003E. There\u2019s more information\u202F\u003Ca href=\u0022https://www.gov.uk/government/publications/your-guide-to-organising-a-street-party/your-guide-to-organising-a-street-party#what-sort-of-events-does-this-guidance-apply-to\u0022\u003Eon the government website\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E","label":"Insurance"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan class=\u0022NormalTextRun SCXW84426231 BCX4\u0022 data-ccp-parastyle=\u0022Body Text\u0022\u003E\u003Cstrong\u003EDecide if you\u2019ll charge and how much: \u003C/strong\u003EYou may use your event to raise money, or you may simply be doing it for people for free. It may also not be that kind of event. \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW84426231 BCX4\u0022 data-ccp-parastyle=\u0022Body Text\u0022\u003EIf you\u2019re fundraising you may charge people entry fees, with any activities or items then being free. Alternatively, you could also charge per activity or item.\u0026nbsp;\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW84426231 BCX4\u0022 data-ccp-parastyle=\u0022Body Text\u0022\u003EIt\u2019s best to keep any fees low, such as \u00A35 for entry or \u00A31 per item.\u0026nbsp;\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan class=\u0022NormalTextRun SCXW84426231 BCX4\u0022 data-ccp-parastyle=\u0022Body Text\u0022\u003E\u003Cstrong\u003EPlan how you\u2019ll manage the money: \u003C/strong\u003EYou may want to have a token system, so all the money is handled in one place on the day. Each activity or item could be worth a certain amount of tokens. People then buy tokens to spend on the activities.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan class=\u0022NormalTextRun SCXW84426231 BCX4\u0022 data-ccp-parastyle=\u0022Body Text\u0022\u003E\u003Cstrong\u003EHave secure places to store money: \u003C/strong\u003EThere might be lots of money on the day. Make sure to have a lockable tin or safe to keep it in securely.\u0026nbsp;\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan class=\u0022NormalTextRun SCXW84426231 BCX4\u0022 data-ccp-parastyle=\u0022Body Text\u0022\u003E\u003Cstrong\u003EHave card payment options:\u0026nbsp;\u003C/strong\u003EAs more people use contactless or card payments, you may want to have a card machine or way for people to pay online. \u003Cspan class=\u0022NormalTextRun SCXW172006202 BCX4\u0022 data-ccp-parastyle=\u0022Body Text\u0022\u003EFind out more about \u003C/span\u003E\u003Ca rel=\u0022noreferrer noopener\u0022 href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/finances-and-insurance/banking/\u0022 target=\u0022_blank\u0022 class=\u0022Hyperlink SCXW172006202 BCX4\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW172006202 BCX4\u0022 data-ccp-charstyle=\u0022Hyperlink\u0022\u003Ebanking\u003C/span\u003E\u003C/a\u003E\u003Cspan class=\u0022NormalTextRun SCXW172006202 BCX4\u0022 data-ccp-parastyle=\u0022Body Text\u0022\u003E. \u003C/span\u003E\u003C/span\u003E\u003C/p\u003E","label":"Think about any prices, if relevant"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EPlan the entertainment:\u003C/strong\u003E Plan some activities and games for keeping everyone entertained.\u003C/span\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;134233117\u0026quot;:false,\u0026quot;134233118\u0026quot;:true,\u0026quot;335559738\u0026quot;:0}\u0022\u003E\u00A0Take a look at our \u003Ca href=\u0022https://www.scouts.org.uk/activities/\u0022\u003EScouts activity finder\u003C/a\u003E.\u003C/span\u003E\u003C/p\u003E","label":"Plan activities, games and entertainment"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cstrong\u003EPlan an Emergency Rendezvous Point (ERP):\u003C/strong\u003E This\u0027ll be used in the event of an emergency incident occurring during the event. Tell people where this is.\u0026nbsp;An emergency card or poster should easily identify the location of the ERP (by use of a mini-map or\u0026nbsp;\u003Ca href=\u0022https://what3words.com/\u0022\u003EWhat3Words\u003C/a\u003E location). It\u0026nbsp;should also provide telephone numbers for at least two of the event organising team. You may want to include the first aid details or day\u0027s schedule on this card too.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EFollow the purple card: \u003C/strong\u003ERemember to follow the\u0026nbsp;\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safe-scouting-and-emergency-procedures/\u0022\u003EPurple card\u003C/a\u003E guidelines in the event of an emergency or incident.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EHave a first aid point:\u003C/strong\u003E Plan who your\u0026nbsp;\u003Ca href=\u0022#\u0022 title=\u002210: First Aid\u0022\u003Efirst aiders\u003C/a\u003E will be and where there\u2019ll be a \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/incidents-and-illness/first-aid-kits-and-accident-books/first-aid-kits/\u0022 title=\u0022First Aid Kits\u0022\u003Efirst aid kit\u003C/a\u003E. Make it clear who these people are, such as by having a first aid station.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ESign people in and out: \u003C/strong\u003EYou should have a register to check everyone in or out, and ask people to check in with you before leaving the event. It\u0027s important to register who attends on the day for emergencies to keep everyone safe.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EHave a safety briefing: \u003C/strong\u003EDepending on the event, you may have a welcome safety briefing at the start, either for those running the event or for those attending, or both.\u0026nbsp;Any first aid details, emergency meeting points, fire information, event safety specific information and a briefing on the emergency procedure they\u0027re expected to follow for the event should be provided.\u0026nbsp;You can also remind everyone that they\u0027re representing, so need to be mindful of this and follow their Scouts values.\u003C/p\u003E","label":"Plan for emergencies"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EConsider all dietary needs: \u003C/strong\u003EIf you\u2019re having food and drink at your event, you must consider allergies and food intolerances, different dietary requirements or anyone who may be fasting. You may need to have this information from attendees before the event. \u003C/span\u003E\u003Cspan data-contrast=\u0022none\u0022\u003ESome things to think about include:\u003C/span\u003E\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli class=\u0022li1\u0022\u003EIdentifying people with specific dietary requirements with coloured stickers or wristband.\u003C/li\u003E\n\u003Cli class=\u0022li1\u0022\u003EKeeping allergen-free or dietary requirement food separate from other food when serving or at a buffet. You could put the allergen-free food on different coloured plates, so that everyone can tell the difference.\u0026nbsp;\u003C/li\u003E\n\u003Cli class=\u0022li1\u0022\u003ECook allergen-free products at the top of the oven with foil over them to prevent cross contamination.\u003C/li\u003E\n\u003Cli class=\u0022li1\u0022\u003EIf someone needs to use a certain type of food, such as gluten free biscuits, it\u2019s often easier to buy these for the whole group, rather than having two separate biscuits on offer.\u003C/li\u003E\n\u003Cli class=\u0022li1\u0022\u003EYou may need to make sure that there\u2019s no cross-contamination during the storage, preparation, cooking and serving of food. For example, you may need to use different cooking areas and using different utensils or equipment, such as toasters, scissors, barbecues, chopping boards and tongs.\u003C/li\u003E\n\u003Cli class=\u0022li1\u0022\u003EMake sure to keep all the food packaging or ingredient lists, so that it can be shared with them if needed.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EFollow good food practices: \u003C/strong\u003EAlways plan and follow good\u0026nbsp;\u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safety/safe-camping-residentials-and-outdoor-skills/guidance-for-food-safety/food-hygiene/\u0022 title=\u0022Food Hygiene\u0022\u003Efood hygiene\u003C/a\u003E, \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safety/safe-camping-residentials-and-outdoor-skills/guidance-for-food-safety/further-learning/\u0022 title=\u0022Preparing and cooking of food\u0022\u003Efood preparation\u003C/a\u003E and \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safety/safe-camping-residentials-and-outdoor-skills/cold-weather-and-winter-advice/food-safety/\u0022 title=\u0022Food Safety\u0022\u003Efood safety\u003C/a\u003E practices. \u003C/span\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003C/span\u003ETake a look at the Food Standard Agency (FSA) guidance on \u003Ca href=\u0022https://www.food.gov.uk/safety-hygiene/providing-food-at-community-and-charity-events#:~:text=always%20read%20any%20cooking%20instructions,for%20the%20shortest%20time%20possible\u0022 data-anchor=\u0022#:~:text=always%20read%20any%20cooking%20instructions,for%20the%20shortest%20time%20possible\u0022\u003Eproviding food at charity and community events\u003C/a\u003E.\u0026nbsp;\u0026nbsp;\u003C/p\u003E","label":"Food and drink"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cstrong\u003EGet decorating: \u003C/strong\u003EDecorate your venue with a theme or using certain colours. It\u2019s best to avoid balloons, due to latex allergies. You could make recyclable or paper and fabric decorations instead. Get local groups involved to make decorations, such as\u003Cspan data-contrast=\u0022none\u0022\u003E\u00A0\u003C/span\u003E\u003Ca href=\u0022https://www.scouts.org.uk/activities/brilliant-bunting/\u0022\u003E\u003Cspan data-contrast=\u0022none\u0022\u003Ebunting\u003C/span\u003E\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;201341983\u0026quot;:1,\u0026quot;335559739\u0026quot;:240,\u0026quot;335559740\u0026quot;:260}\u0022\u003E\u003Cstrong\u003EUse the brand centre: \u003C/strong\u003ETake a look at the\u00A0\u003Ca href=\u0022https://scoutsbrand.org.uk/\u0022\u003EScouts brand centre\u003C/a\u003E for some Scout-branded promotional products you could use, such as leaflets on tables or pop-up banners.\u003C/span\u003E\u003C/p\u003E","label":"Decorate the venue and use promotional materials"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cstrong\u003EHave a welcome table or greeters:\u003C/strong\u003E You could have people assigned to greeting people at the entrance with a smile. They could help direct people, tell them what\u2019s happening, help people sign in and offer a warm welcome. They could also be the help desk or point of contact for the event, such as for lost property.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EGive out name tags\u003C/strong\u003E: You\u2019ll be meeting a lot of new faces and names. Hand out sticky labels for people to write their names on will let your community know who you are. People could include their pronouns on these badges too if they want to.\u0026nbsp;\u003C/p\u003E","label":"Offer a warm welcome"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cstrong\u003EUse our social media toolkit:\u003C/strong\u003E Use our\u0026nbsp;\u003Ca href=\u0022/volunteers/running-things-locally/local-media-and-member-communications/social-media-toolkit/\u0022 title=\u0022Social media toolkit\u0022\u003Esocial media toolkit\u003C/a\u003E to get top tips and guidance on how to use social media to engage with people outside of Scouts.\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003Cstrong\u003EAdvertise on social media:\u003C/strong\u003E You could create an event on Facebook or share posts on social media. This\u2019ll help you spread the word about your event and encourage your community to stop by. You could also advertise your event in local Facebook groups or Scouts Facebook pages. Read at our \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/supporting-young-people/online-safety/\u0022 title=\u0022Digital Safeguarding\u0022\u003Eguidance on digital safeguarding\u003C/a\u003E.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;134233117\u0026quot;:false,\u0026quot;134233118\u0026quot;:true,\u0026quot;335559738\u0026quot;:0}\u0022\u003E\u003Cstrong\u003EHave your own hashtag and tag Scouts:\u003C/strong\u003E You could have a special social media # for your event, so everyone can share their posts and join in the fun. Remember to tag your local Scouts social media too.\u003C/span\u003E\u003Cspan data-contrast=\u0022none\u0022\u003E\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;134233117\u0026quot;:false,\u0026quot;134233118\u0026quot;:true,\u0026quot;335559738\u0026quot;:0}\u0022\u003E\u003Cstrong\u003EInvite the media: \u003C/strong\u003ELearn to generate positive local media coverage on the radio, in print and online outlets with our\u0026nbsp;\u003Ca href=\u0022/volunteers/running-things-locally/local-media-and-member-communications/media-toolkit/\u0022 title=\u0022Media toolkit\u0022\u003Emedia toolkit\u003C/a\u003E.\u0026nbsp;\u003C/span\u003E\u003C/p\u003E","label":"Use social media and get local media coverage"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cstrong\u003EAssign someone to take photos: \u003C/strong\u003ETry to take some photos and videos of your celebrations, so you can treasure the day in your memories.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EGet permission: \u003C/strong\u003EMake sure you\u2019ve\u0026nbsp;\u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/activity-information-form/\u0022 title=\u0022Activity information form\u0022\u003Econsent forms\u003C/a\u003E and \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safeguarding-in-the-programme/recording-at-scout-events/\u0022 title=\u0022Recording at Scout events\u0022\u003Epermission to take someone\u2019s photograph\u003C/a\u003E first. It\u2019s always best put up posters or tell people that photography and filming will be taking place at your event, including who to speak to if they wish to opt out. You could ask people to wear wristbands if they don\u2019t want to have their photo taken, so the photographer will know who to avoid.\u0026nbsp;\u003C/p\u003E","label":"Taking photos and videos"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cstrong\u003EKeep it tidy:\u003C/strong\u003E Make sure to tidy up after the event, leaving the venue clean and tidy. Always try to donate, reuse or recycle anything leftover at the end. You may want to store reusable or non-used items for the next event, such as bunting.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ESay thank you:\u003C/strong\u003E It\u2019s always good to say thank you to those who helped to plan and run the event, as well as those who attended it. You could say thank you on the day, send a card, give a shout-out on social media, or give them a special thank you badge. You could use some of our ideas for \u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/celebrating-success/thanking-our-volunteers/\u0022 title=\u0022Thanking our volunteers\u0022\u003Ethanking people\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EWelcome new members:\u0026nbsp;\u003C/strong\u003EYou may have used the event to welcome or advertise Scouts to potential new volunteers and young people. Make sure to keep in touch and thank them for attending. You can use our\u0026nbsp;\u003Ca href=\u0022/news/2023/may/10-top-tips-after-a-recruitment-event/\u0022 title=\u002210 top tips after a recruitment event\u0022\u003Etop 10 tips to welcome people after recruitment events\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E","label":"After the event"}]}]}],"config":null}]},"ownerAuthor":null,"porRules":null,"id":46485,"nodeName":"Planning and running a community event","title":"Planning and running a community event","type":"activity","image":{"url":"/media/19839/fdl-02-01.png?width=800\u0026height=450\u0026v=1db165cc7fc61d0","caption":"FDL 02 01","type":"png","size":15417,"width":1902,"height":1100,"altText":""},"assets":[],"headerOptions":{"headerTitle":"Planning and running a community event","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Make a difference by hosting a community event in your local area.","subHeader":"Make a difference by hosting a community event in your local area.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80NjQ4NSJ9","canonicalUrl":"https://www.scouts.org.uk/activities/planning-and-running-a-community-event/"}