{"alias":"contentPage","byline":null,"standfirst":null,"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch3\u003EWhy host a Scouts event?\u003C/h3\u003E\n\u003Cp\u003EScouts\u0027 events create a local buzz, raise awareness of local plans, promote new opportunities, and celebrate the impact our movement achieves in a community.\u003C/p\u003E\n\u003Cp\u003EAn exciting and memorable local event can be effective and engaging, and a fun way to let people know what Scouts does in your community.\u003C/p\u003E\n\u003Cp\u003EHere are some of the reasons why you might use an event to bring people together:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003ETo create a positive local buzz\u003C/li\u003E\n\u003Cli\u003ETo challenge any inaccurate perceptions of what Scouts is\u003C/li\u003E\n\u003Cli\u003ETo promote a new Group or section\u003C/li\u003E\n\u003Cli\u003ETo welcome new people into Scouts\u003C/li\u003E\n\u003Cli\u003ETo build excitement and awareness about new opportunities\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ETo boost engagement and supporters by sharing what\u2019s been achieved in Scouts locally\u003C/li\u003E\n\u003Cli\u003ETo give back to your local community\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EA successful event will support you in:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EMeeting diverse people from across your community\u003C/li\u003E\n\u003Cli\u003ECreating a positive image of what Scouts does\u003C/li\u003E\n\u003Cli\u003EPromoting volunteering opportunities in your community\u003C/li\u003E\n\u003Cli\u003ESigning up new people to enjoy the opportunities Scouts offers\u003C/li\u003E\n\u003Cli\u003EHaving fun\u003C/li\u003E\n\u003C/ul\u003E\n\u003Ch3\u003ETop tips to help you prepare and run an engaging event\u003C/h3\u003E\n\u003Cp\u003EWe\u2019ve brought together all the key information you\u2019ll need to organise a community event. You can also\u0026nbsp;\u003Ca href=\u0022https://prod-cms.scouts.org.uk//media/2eehhbas/local-event-checklist.docx\u0022 title=\u0022Local Event Checklist\u0022\u003Edownload the event checklist\u003C/a\u003E.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":true,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003EAgree on who you\u2019re trying to reach. This\u2019ll make sure the right people are invited and your activities are age appropriate and visually engaging.\u003C/li\u003E\n\u003Cli\u003EDecide which key messages you plan to share with those who attend.\u003C/li\u003E\n\u003Cli\u003EChoose the communication channels you\u2019ll use during and after the event. This\u2019ll make sure you create the content you\u2019ll need for each medium.\u003C/li\u003E\n\u003Cli\u003EShare what you\u2019re planning with local Scouts advocates and supporters.\u003C/li\u003E\n\u003C/ul\u003E","label":"1. Agree on your target audience"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003ECreate a group of stakeholders for the event, and appoint a project lead. This should make sure your event\u2019s activities are planned and run successfully.\u003C/p\u003E\n\u003Cp\u003EIt\u2019s all about arranging an event that give families and young people a chance to try our activities and think about joining Scouts. A really great event should encourage adults to think about volunteering, too.\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EGather team members. Bring together volunteers who\u2019ve shown an interest in events like the one you\u2019re planning. Working with a motivated team makes managing an event easier.\u003C/li\u003E\n\u003Cli\u003EBuild a strong team structure. You might want to think about having a small core team to manage the event, with lots of helpers on the day. You could also use smaller teams in different areas of the event, reporting back to you through a team leader.\u003C/li\u003E\n\u003Cli\u003EMake sure everyone knows and understands their roles and responsibilities. Try to meet regularly to discuss progress, and issues, as the event approaches. Consider using \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/taking-scouts-online/digital-platforms-for-scouts/\u0022 title=\u0022Digital platforms for Scouts\u0022\u003Eonline meeting tools\u003C/a\u003E, so everyone can fit these sessions around other commitments.\u003C/li\u003E\n\u003Cli\u003EDecide who\u2019ll follow up the volunteering enquiries you receive at the event. In addition to emails and phone calls with those interested, consider organising an online meeting to talk to many people at once about volunteering opportunities with Scouts in your area.\u003C/li\u003E\n\u003C/ul\u003E","label":"2. Bring your team together"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EAfter you\u2019ve got a strong team in place, create a budget for the event. It\u2019s important to allow a contingency for any unexpected expenses.\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EMap out the costs of putting on your event. Make a spreadsheet of everything you\u2019ll need to pay for.\u003C/li\u003E\n\u003Cli\u003EIdentify any savings you can make. Find areas to save money that don\u0027t affect the overall experience and objectives.\u003C/li\u003E\n\u003Cli\u003ETalk with your Districts and Counties/Areas/Regions about the plans. Find out what funds may be available from Scouts to support the event, as assistance can be given to fantastic recruitment opportunities.\u003C/li\u003E\n\u003Cli\u003EThink about using donations, working with\u003Ca href=\u0022/volunteers/running-things-locally/grants-and-funds-for-your-local-group/working-with-corporates-and-local-businesses/\u0022 title=\u0022Working with corporates and local businesses\u0022\u003E local businesses\u003C/a\u003E, claiming \u003Ca href=\u0022/about-us/support-scouts/gift-aid/\u0022 title=\u0022Gift Aid\u0022\u003Egift aid\u003C/a\u003E, \u003Ca href=\u0022#\u0022 title=\u0022How to set up your fundraiser\u0022\u003Efundraising\u003C/a\u003E or \u003Ca href=\u0022/volunteers/running-things-locally/grants-and-funds-for-your-local-group/\u0022 title=\u0022Grants and funds for your local group\u0022\u003Eapplying for grants\u003C/a\u003E\u0026nbsp; to achieve your objectives. Working with local businesses will also encourage them to promote the event to their staff and families.\u003C/li\u003E\n\u003C/ul\u003E","label":"3. Sort out your budget"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EThink about the spaces local to you that have a high public footfall. We\u2019re talking about parks and town centres, community spaces and main streets. Remember, the space will need to accommodate the Scouts\u2019 activities you want to offer.\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EMake a venue shortlist. How much will each cost? What\u2019s the capacity?\u003C/li\u003E\n\u003Cli\u003ETalk to your local council or community venue owners. You may need a licence or a permit for your event, especially if it requires road closures.\u003C/li\u003E\n\u003Cli\u003ELook out for local events that are already happening. Are there any local events planned that your Scout Group could have a space at?\u003C/li\u003E\n\u003Cli\u003EMake your event \u003Ca href=\u0022#\u0022 title=\u0022Disability inclusion considerations\u0022\u003Eaccessible\u003C/a\u003E. It\u2019s vital to think about things such as disabled access, public toilets, emergency services access, car parking, and public transport links.\u003C/li\u003E\n\u003Cli\u003ELocal elected officials. They\u2019ve considerable influence on the decisions made in their area. Use tips on how to \u003Ca href=\u0022/volunteers/running-things-locally/local-media-and-member-communications/work-with-elected-decision-makers/\u0022 title=\u0022Work with elected decision makers (1)\u0022\u003Ework with local elected officials\u003C/a\u003E\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EWork with local businesses. You can use \u003Ca href=\u0022/volunteers/growing-scouts/furthering-reach-toolkit/engaging-with-communities-and-people/working-with-local-businesses/\u0022 title=\u0022Working with local businesses\u0022\u003Eour guidance on how to work with them\u003C/a\u003E.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EDecide when you\u2019re putting on your event, and how long for. This information is vital for understanding how much help you\u2019ll need.\u003C/li\u003E\n\u003C/ul\u003E","label":"4. Find the right space and talk to the right people"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003EAccessible for all. Be sure that you offer activities that are accessible for everyone, fun stuff that families can do together.\u003C/li\u003E\n\u003Cli\u003EFun to take part. Depending on your location and resources available, you could do grass sledging in a park, set up giant tumbling tower blocks at a community centre, or set up a mobile climbing wall in a town square. Maybe you could run traditional bushcraft sessions as part of a local community event or show off Scouts\u2019 campfire cooking skills at a nearby food festival.\u003C/li\u003E\n\u003Cli\u003EEasy to arrange. Consider any access you may have to equipment from local Groups and campsites, or, if you\u2019ve the budget, think about hiring activities for the day. Check out some of \u003Ca href=\u0022/activities/?name=bighelpout\u0022 title=\u0022Activities\u0022 data-anchor=\u0022?name=bighelpout\u0022\u003Eour activity ideas\u003C/a\u003E.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003ETake some time to look at our \u003Ca href=\u0022/volunteers/growing-scouts/get-more-young-people-involved/open-events/\u0022 title=\u0022Open Events\u0022\u003Eadvice for an open event\u003C/a\u003E \u2013 how can you adapt this for what you\u2019re planning? Consider arranging a \u2018dress rehearsal\u2019 event with your existing members before the event itself. It\u2019s vital you put a contingency plan in place, in case anything doesn\u2019t go as it should on the day.\u00A0\u003C/p\u003E","label":"5. What your pop-up Scouts\u2019 community event should look like"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003ESome things you may need, depending on the event, are:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EMarquee or shelter (Scouts branded, if possible).\u003C/li\u003E\n\u003Cli\u003ETable and chairs\u003C/li\u003E\n\u003Cli\u003EAny activity equipment.\u003C/li\u003E\n\u003Cli\u003EItems for your stall or display. Could you borrow equipment from your District or County?\u003C/li\u003E\n\u003Cli\u003EItems to give away, such as getting leaflets from the\u0026nbsp;\u003Ca rel=\u0022noopener\u0022 href=\u0022https://scoutsbrand.org.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Scouts brand centre\u0022\u003EBrand Centre\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003EBudget for the event.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E","label":"6. What you\u0027ll need"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003ECreate an online form for people interested in volunteering on the day to fill in. Use \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.google.co.uk/forms/about/\u0022 target=\u0022_blank\u0022 title=\u0022Google Forms\u0022\u003EGoogle Forms\u003C/a\u003E as it\u2019s free. Questions should be simple, follow the same structure as our \u003Ca href=\u0022https://volunteeringopportunities.scouts.org.uk/\u0022\u003EVolunteering Opportunity Form\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003EHow many people will you need on the day? Will they be there all day or take turns supporting the event/activities? Remember, several volunteers will be needed to run the activities, staff the stall (if you have one), and hold adult recruitment conversations.\u003C/li\u003E\n\u003Cli\u003EDecide who\u2019ll run and support the promotional stall (try to include young people and Explorer Scout Young Leaders). Make sure they\u2019re happy in this role; personable and comfortable chatting with various kinds of people.\u003C/li\u003E\n\u003Cli\u003EWill there be people taking it in turns to give others a break?\u003C/li\u003E\n\u003Cli\u003ETake some time to read our \u003Ca href=\u0022/national-events/coronation/the-big-help-out/volunteer-recruitment/\u0022 title=\u0022Volunteer recruitment\u0022\u003Etop tips for recruiting at events\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003EEncourage participation. Brief members of your team to look after invited guests or reporters, helping them take part in what\u2019s been organised.\u003C/li\u003E\n\u003Cli\u003EMake sure you have a team member capturing event highlights with lots of photographs.\u003C/li\u003E\n\u003C/ul\u003E","label":"7. Get the people you need"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EThere are two important safety factors when it comes to running your day: trying to prevent something going wrong, and getting cover in case it does.\u003C/p\u003E\n\u003Cp\u003ESome tips for keeping everyone safe:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EWrite a thorough risk assessment. Risks to consider include the use of \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safety/event-safety-and-planning/planning-safe-activities/bouncy-castles-and-inflatable-play-equipment-guidance-for-safe-use/\u0022 title=\u0022Bouncy Castles and Inflatable Play Equipment Guidance for safe use\u0022\u003Ebouncy castles\u003C/a\u003E, sports or other physical activities, \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safety/safe-camping-residentials-and-outdoor-skills/hot-weather-and-summer-activity-advice/\u0022 title=\u0022Hot weather and Summer activity advice\u0022\u003Ehot weather\u003C/a\u003E, \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safety/safe-camping-residentials-and-outdoor-skills/guidance-for-food-safety/\u0022 title=\u0022Guidance for food safety\u0022\u003Efood safety\u003C/a\u003E, allergies and dietary requirements, first aid, large crowds, children running about, the \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/scouting-and-alcohol/\u0022 title=\u0022Scouting and alcohol\u0022\u003Eavailability of alcohol\u003C/a\u003E at the event, and safety hazards at the venue (including outdoor events).\u00A0\u003C/li\u003E\n\u003Cli\u003EGet Public Liability Cover. \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.unityinsuranceservices.co.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Unity Insurance Services\u0022\u003EUnity Insurance Services\u003C/a\u003E, a specialist Scouts\u2019 insurance broker, advises that you\u2019ll need \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.unityinsuranceservices.co.uk/scout-insurance/public-liability-insurance\u0022 target=\u0022_blank\u0022 title=\u0022Public liability insurance (Unity)\u0022\u003Epublic liability cover\u003C/a\u003E to protect you against claims for any injury to the public or damage to other people\u0027s property.\u003C/li\u003E\n\u003Cli\u003ECheck you\u0027re insured. If you already have insurance, check your policy to see exactly what you\u2019re covered for, as you may need an additional \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.unityinsuranceservices.co.uk/scout-insurance/event-insurance\u0022 target=\u0022_blank\u0022 title=\u0022Event insurance (Unity)\u0022\u003Eevent insurance policy\u003C/a\u003E. Take the time to look at our \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safety/event-safety-and-planning/planning-safe-activities/\u0022 title=\u0022Planning Safe Activities\u0022\u003EScouts\u2019 safety guidance\u003C/a\u003E for running an event, too.\u00A0\u003C/li\u003E\n\u003C/ul\u003E","label":"8. Cover yourself - think safety and insurance"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EMusic and videos can really make an event come to life. But, if your event\u2019s likely to feature live or recorded music (even if it\u2019s background music) or video, you may need various licences. Remember to check what you\u2019ll need in advance, so you\u2019ve everything sorted on the day.\u003C/p\u003E\n\u003Cp\u003EThere are two separate licensing bodies you can use to protect music as intellectual property:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022http://www.ppluk.com/\u0022 target=\u0022_blank\u0022 title=\u0022PPL UK homepage\u0022\u003EPPL UK\u003C/a\u003E licenses Groups to play recorded music at public events, with some of the fees going to the recording artists and record companies.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022http://www.prsformusic.com/\u0022 target=\u0022_blank\u0022 title=\u0022PRS for Music homepage\u0022\u003EPRS for Music\u003C/a\u003E licenses Groups to play live or recorded copyrighted music at public events, with some of the fees going to composers.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EWhether you need one or both licences depends on several factors. You may be able to avoid one, or both fees, if:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EYou use only specially recorded copyright-free music.\u003C/li\u003E\n\u003Cli\u003EEither the person playing the music or the venue you\u0027re using has the relevant licences.\u003C/li\u003E\n\u003Cli\u003EYour event is private. This won\u2019t be the case for Scouts events, which are designed to engage the public.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EIf anyone at your event is showing a video, film clip, DVD or TV programme, \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/administration-and-management/motion-picture-licensing/\u0022 title=\u0022Motion picture licensing\u0022\u003Emotion picture licences\u003C/a\u003E and permissions may be required. Our top tip is not to show this content unless your event depends on it. Instead, you could always show videos from our \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.youtube.com/@UKScouts\u0022 target=\u0022_blank\u0022 title=\u0022UK Scouts (YouTube.com)\u0022\u003EScouts\u2019 YouTube channel\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E","label":"9. Get the right licences"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EHead over to the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://scoutsbrand.org.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Scouts Brand Centre\u0022\u003EBrand Centre\u003C/a\u003E where you\u2019ll find a selection of templates ready to use. It\u2019s free to register for the Brand Centre if you haven\u2019t already. You have the choice of ordering pre-printed materials or creating a high-res PDF which will be emailed to you to print yourself.\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EPut up promo posters for your event in the local area and on social media \u2013 they\u2019ll get the word out to as wide an audience as possible.\u003C/li\u003E\n\u003Cli\u003EThink about how you\u2019ll appeal to diverse communities.\n\u003Cul\u003E\n\u003Cli\u003ETry contacting local mosques, synagogues, churches and Buddhist temples. Approach a range of faith leaders, asking to work together on publicising the event.\u003C/li\u003E\n\u003Cli\u003EUse local community networks. Try reaching out to the council/parish councils, and other voluntary organisations in the area.\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cul\u003E\n\u003Cli\u003EUse social media before and during the event/activity.\n\u003Cul\u003E\n\u003Cli\u003ELook at the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://scoutsbrand.org.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Scouts Brand Centre\u0022\u003EBrand Centre\u003C/a\u003E for Facebook and Twitter banners, along with profile images and graphics you can adapt and use on your Scouts\u0027 social media.\u003C/li\u003E\n\u003Cli\u003ESend out assets to relevant local social media groups in order to get the word out.\u003C/li\u003E\n\u003Cli\u003ETake a moment to read this \u003Ca href=\u0022/volunteers/growing-scouts/\u0022 title=\u0022Growing Scouts\u0022\u003Eadvice on growing Scouts\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003EConsider asking other organisations to share a social media post about the event with their audience as well.\u003C/li\u003E\n\u003Cli\u003ETake a look at our \u003Cstrong\u003E\u003Cem\u003Esocial media toolkit\u003C/em\u003E\u003C/strong\u003E for more ideas.\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cul\u003E\n\u003Cli\u003EUse your networks to promote your event. For example, you could ask your young people to promote it through their schools, networks, and social media platforms.\n\u003Cul\u003E\n\u003Cli\u003ESee if local schools/nurseries/childcare facilities can share details in their newsletters/email updates.\u003C/li\u003E\n\u003Cli\u003EContact your local sports\u2019 clubs to see if they\u2019ll promote your event.\u003C/li\u003E\n\u003Cli\u003EAsk local universities and colleges to help with promotion. Remember volunteer experience looks good in the CV of university students and some need to do this for their courses.\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cul\u003E\n\u003Cli\u003EContact local media outlets \u2013 especially local newspapers, community magazines, and radio stations.\u003C/li\u003E\n\u003Cli\u003EAsk the local council if they\u2019ll include details of the event in their newsletter or on their website.\u003C/li\u003E\n\u003Cli\u003ESpeak to those who manage local community spaces if they could provide space for you to hold the event. This could include:\n\u003Cul\u003E\n\u003Cli\u003ESports centres\u003C/li\u003E\n\u003Cli\u003EShopping centres\u003C/li\u003E\n\u003Cli\u003EParks\u003C/li\u003E\n\u003Cli\u003EHistorical locations\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cul\u003E\n\u003Cli\u003EContact local businesses.\n\u003Cul\u003E\n\u003Cli\u003EBusinesses may want to contribute to your event as a way of building brand awareness.\u003C/li\u003E\n\u003Cli\u003EAsk businesses if they\u2019d consider sponsoring the event.\u003C/li\u003E\n\u003Cli\u003ELook into whether the business runs any employer supported volunteering schemes.\u003C/li\u003E\n\u003Cli\u003EMake sure it\u2019s a suitable business to be seen in association with a young person\u2019s organisation.\u003C/li\u003E\n\u003Cli\u003ECould you \u003Ca rel=\u0022noopener\u0022 href=\u0022https://prod-cms.scouts.org.uk/media/15170/a-great-shop-window-for-scouts.pdf\u0022 target=\u0022_blank\u0022 title=\u0022A great shop window for Scouts\u0022\u003Epromote your event in empty shop windows\u003C/a\u003E?\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E","label":"10. Promote your event"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003EUse \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safeguarding-in-the-programme/recording-at-scout-events/\u0022 title=\u0022Photography, video and audio recording at Scout events\u0022\u003Ephoto release forms\u003C/a\u003E to make sure you can share the photos from your event.\u003C/li\u003E\n\u003Cli\u003ESpeak to a variety of attendees (young people, families, adult volunteers, and external supporters) to capture quotes for use in media releases.\u003C/li\u003E\n\u003Cli\u003EAsk those who express an interest in volunteering about their skills and what they might enjoy about Scouts.\u003C/li\u003E\n\u003Cli\u003EMake sure potential volunteers complete a \u003Ca href=\u0022https://volunteeringopportunities.scouts.org.uk/\u0022\u003EVolunteering Opportunity Form\u003C/a\u003E\u003Ca href=\u0022#\u0022 title=\u0022Volunteer Enquiry form\u0022\u003E\u003C/a\u003E.\u003C/li\u003E\n\u003C/ul\u003E","label":"11. During the event"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003EWrite and pitch a press release to local media outlets, social media, and via internal communication contacts. Look at our \u003Ca href=\u0022/volunteers/running-things-locally/local-media-and-member-communications/media-toolkit/\u0022 title=\u0022Media toolkit\u0022\u003Emedia toolkit\u003C/a\u003E for more ideas.\u003C/li\u003E\n\u003Cli\u003ECompose an article for the local paper, website, or social media.\u003C/li\u003E\n\u003Cli\u003EFollow up on any enquiries as quickly as possible and using each potential volunteer\u2019s preferred contact method (email, phone call, online workshop).\u003C/li\u003E\n\u003Cli\u003ERemember, you might need more than one conversation before new adults are willing to sign up. Look at running \u003Ca href=\u0022/volunteers/growing-scouts/recruit-more-volunteers/four-week-challenge/\u0022 title=\u0022Four week challenge\u0022\u003Efour-week challenges\u003C/a\u003E or \u003Ca href=\u0022/volunteers/growing-scouts/recruit-more-volunteers/try-the-four-step-challenge/\u0022 title=\u0022Try the four step challenge\u0022\u003Efour-step challenges\u003C/a\u003E in your local Groups. Work out who could run these sessions and in which Group. It may be the new starter ends up volunteering at a different Group to where they attended these sessions.\u003C/li\u003E\n\u003Cli\u003ETry organising a District social event, such as a BBQ and invite potential new volunteers along. Events like this are a great time to run an \u003Ca href=\u0022/volunteers/growing-scouts/recruit-more-volunteers/adult-talks/\u0022 title=\u0022Adult talks\u0022\u003Eadult talk\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003EIt\u2019s important to match potential new volunteers with the right opportunity, suitable for their skills and interests. Try to make sure the opportunity is what the new adult is looking for, and not just a case of them being used to fill a gap.\u003C/li\u003E\n\u003Cli\u003EAlways ask for feedback from your event team. Share the impact that has been achieved on the day and thank everyone for their efforts in making it all happen.\u003C/li\u003E\n\u003Cli\u003EStart planning your next event!\u003C/li\u003E\n\u003C/ul\u003E","label":"12. After the event"}]}]},{"items":[{"type":"Image top","cta":"Get Scouts noticed in the media","body":"\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cspan style=\u0022mso-bidi-font-family: Calibri; mso-bidi-theme-font: minor-latin; mso-bidi-font-weight: bold;\u0022\u003ELearn to generate positive local media coverage on the radio, in print and online outlets.\u0026nbsp;\u003C/span\u003E\u003C/p\u003E","link":{"name":"Media toolkit","id":null,"url":"/volunteers/running-things-locally/local-media-and-member-communications/media-toolkit/","newWindow":false,"target":null},"colour":"#f1f1f1","title":"Media toolkit","image":"/media/19373/microsoftteams-image.png?cc=0,0,0,0.156671664167916\u0026width=800\u0026height=450\u0026v=1db7e27670162d0","imageFocus":"Centre","imageId":35018,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"Centre","gridType":"card","gtmId":"","gtmClass":""},{"type":"Image top","cta":"Learn to use social media effectively","body":"\u003Cp\u003EGet top tips and guidance on how to use social media to engage with people outside of Scouts.\u003C/p\u003E","link":{"name":"Social media toolkit","id":null,"url":"/volunteers/running-things-locally/local-media-and-member-communications/social-media-toolkit/","newWindow":false,"target":null},"colour":"#f1f1f1","title":"Social media toolkit","image":"/media/20438/a-group-of-beaver-scout-sat-on-grass-outside-and-playing-broken-telephonemin.jpg?cc=0,0.028194664959097795,0,0.1281155985935056\u0026width=800\u0026height=450\u0026v=1db7e27733c0820","imageFocus":"Centre","imageId":36713,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"Centre","gridType":"card","gtmId":"","gtmClass":""}]}],"config":null}]},"searchDescription":"Learn how to organise a community event that\u0027ll generate inspiring stories and recruit volunteers.","pageType":null,"location":null,"browserTitle":"","versionDate":"14 July 2023","reviewDate":"22/12/2020","redirectUrl":"","id":39650,"nodeName":"Organise community events","title":"Organise community events","type":"contentPage","image":{"url":"/media/aden2fxf/a-volunteer-putting-up-bunting-at-a-local-eventmin.png?cc=0.1546921191145721,0.23201866420534628,0.0046272261879011,0.059427200931510285\u0026width=800\u0026height=450\u0026v=1db3f3a73a46bd0","caption":"Volunteer putting up UK bunting at local event","type":"png","size":15726760,"width":7360,"height":4912,"altText":"A volunteer wearing a t-shirt that says Baloo is putting up bunting of UK flags in a marquee."},"assets":null,"headerOptions":{"headerTitle":"How to organise a community event","headerSubTitle":"Learn how to organise and promote a local Scouts event.","headerCta":"","headerCtaText":"","headerCtaLink":"","headerBackgroundColour":"7413dc","showSEOImage":false,"headerBackgroundImage":null,"quickLinks":[{"caption":"","title":"Local media and member communications","url":"/volunteers/running-things-locally/local-media-and-member-communications/","newWindow":false}]},"subHeader":"Learn how to organise a community event that\u0027ll generate inspiring stories and recruit volunteers.","silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC8zOTY1MCJ9","canonicalUrl":"https://www.scouts.org.uk/national-events/organise-community-events/"}