{"alias":"blogEntry","byline":"","standfirst":"Joining an executive committee is an exciting way to be part of Scouts, playing a valuable role in making sure we deliver the best experiences to our young people. For some, it might feel like a big step, so here are five top tips for welcoming and engaging a new member to the trustees team.","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"gridImageBlock","gtmId":"gtmId","gtmClass":"gtmClass","image":"/media/15249/two-female-volunteers-chatting-outdoors-jpg.jpg","width":2000,"height":1334,"altText":"Two female volunteers chatting outside","caption":"","link":null},{"gridType":"RichTextBlock","content":"\u003Col\u003E\n\u003Cli\u003E\u003Cstrong\u003ESay thank you\u003C/strong\u003E\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EJoining an executive committee is a big step. So, right from the start, thank new members for it. Our trustees are a key part of making sure that our Scout meetings are properly supported, safe and well resourced, so it\u2019s important they feel valued for it.\u003C/p\u003E\n\u003Cp\u003EYou could send a thank you email or card, make a post on social media, or simply start a round of applause in the next meeting \u2013 it makes all the difference.\u003C/p\u003E\n\u003Col start=\u00222\u0022\u003E\n\u003Cli\u003E\u003Cstrong\u003EChat before the first meeting\u003C/strong\u003E\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ENew team members might not be familiar with the way an executive committee works and it could be their very first time volunteering as a trustee.\u003C/p\u003E\n\u003Cp\u003ETo help them get up to date with how things are going, you might want to prepare a simple document with some highlights on the state of your finances, some basic info on what needs doing on the building used for Scout meetings, and a follow-up on any other important decisions the executive committee has taken in the past months.\u003C/p\u003E\n\u003Cp\u003EIt\u2019s a good idea to talk through these topics ahead of their first meeting and let them know what the usual items on a meeting agenda are. This should help them feel up to speed from the start.\u003C/p\u003E\n\u003Col start=\u00223\u0022\u003E\n\u003Cli\u003E\u003Cstrong\u003EIntroduce a friendly face \u003C/strong\u003E\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EWe\u2019ve all had that awkward feeling of not knowing what\u2019s going on. Joining an existing team \u2013 where people have already built working relationships and ways of talking about things \u2013 can leave a new member feeling like an outsider.\u003C/p\u003E\n\u003Cp\u003EIntroducing someone who can play the role of a mentor for the first few months is a great way to help the new member feel supported. The mentor can be the go-to person when they want to ask questions and to check in with them more generally.\u003C/p\u003E\n\u003Col start=\u00224\u0022\u003E\n\u003Cli\u003E\u003Cstrong\u003EEncourage a positive and open discussion\u003C/strong\u003E\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EGood discussions are a really important part of making sure that we\u2019ve all understood and captured the things that we need to make decisions on. Make it clear that any question is a good question to ask, no matter how silly it might feel. It may be that their question reveals a deeper underlying issue that no-one else has picked up on.\u003C/p\u003E\n\u003Cp\u003EBy encouraging everyone to join in a positive, open and respectful discussion, we get everything out on the table. When everyone feels they\u2019ve had the opportunity to say what they want, it also makes it much easier to come to a decision together that everyone feels good about.\u003C/p\u003E\n\u003Cp\u003EA new trustee being brought into this environment will feel valued in the team, knowing that their questions and views can be heard right from the start.\u003C/p\u003E\n\u003Col start=\u00225\u0022\u003E\n\u003Cli\u003E\u003Cstrong\u003EMake it clear that we\u2019re all on the same team\u003C/strong\u003E\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EAt Scouts, we\u2019re working together towards the same goal: helping young people to develop skills for life.\u003C/p\u003E\n\u003Cp\u003EThere might be moments when there are different views on how to best achieve a specific goal but we must remind each other that we\u2019re on the same team, and that having a diverse group of people can only be a good thing.\u003C/p\u003E\n\u003Cp\u003EHaving a great mix of trustees, both old and new, will help us make the biggest impact in our work. And making sure everyone feels welcomed and valued is a key part of that.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"searchDescription":null,"pageType":null,"location":null,"versionDate":"29 October 2021","reviewDate":null,"furtherReading":[{"caption":"","title":"Inspiring our young people; supporting our volunteers","url":"https://www.scouts.org.uk/news/2021/october/inspiring-our-young-people-supporting-our-volunteers/","newWindow":false},{"caption":"","title":"Top tips for recruiting volunteers","url":"https://www.scouts.org.uk/news/2021/september/top-tips-for-recruiting-volunteers/","newWindow":false}],"relatedLinks":[{"caption":"","title":"Executive Committees","url":"https://www.scouts.org.uk/volunteers/running-things-locally/executive-committees/","newWindow":false},{"caption":"","title":"Starting your role as a trustee","url":"https://www.scouts.org.uk/volunteers/running-things-locally/executive-committees/starting-your-role-as-a-trustee/","newWindow":false}],"id":48670,"nodeName":"Five top tips for welcoming new trustees","title":"Five top tips for welcoming new trustees","type":"blogEntry","image":{"url":"/media/15249/two-female-volunteers-chatting-outdoors-jpg.jpg?width=800\u0026height=450\u0026v=1dae8b50f15ea30","caption":"Volunteers chatting outside","type":"jpg","size":431289,"width":2000,"height":1334,"altText":"Two volunteers chatting outside in the sun"},"assets":null,"headerOptions":{"headerTitle":"Five top tips for welcoming new trustees","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"subHeader":"Joining an executive committee is an exciting way to join Scouts. For some it may seem a big step, here\u0027s 5 tips for an inclusive welcome","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80ODY3MCJ9","canonicalUrl":"https://www.scouts.org.uk/news/2021/november/five-top-tips-for-welcoming-new-trustees/"}