{"alias":"blogEntry","byline":"By Graham Phillips, Volunteer Project Sponsor \u2013 Membership System (Digital) and former County Commissioner","standfirst":"In spring 2023, we\u2019re launching a new self-service adult membership system. The aim is to make managing adult data easier and reduce admin, so that volunteers have more time to focus on delivering skills for life for young people.","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EWe\u2019ve been working hard over the last few months developing the new system and testing it with volunteers so that it\u2019s as helpful and useful as possible.\u003C/p\u003E\n\u003Cp\u003EWe started with the following requirements in mind:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EProvide (and where possible improve) the current functionality\u00A0in Compass\u003C/li\u003E\n\u003Cli\u003EWork in partnership with volunteers to explore new functionality that will benefit adult volunteers\u003C/li\u003E\n\u003Cli\u003EAnd provide a platform to meet our\u00A0future requirements.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EAt Basecamp22 \u2013 an event attended by more than 500 of our local leadership volunteers, including Youth Commissioners, District and County/Area/Region(Scotland) Commissioners \u2013 we shared our progress and some of the exciting new features.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ELogin to all your Scouts tools through scouts.org.uk\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EMost attendees were relieved to learn that our approach is to create a future-proof platform based on Microsoft Dynamics 365 with easy log-on through scouts.org.uk, so that you only need to log in once to access all our new digital tools.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EA modern look and feel\u003C/strong\u003E\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"gridImageBlock","gtmId":"gtmId","gtmClass":"gtmClass","image":"/media/17592/dashbaord-002.jpg","width":1534,"height":2194,"altText":"The new dashboard for our new adult membership system","caption":"","link":null},{"gridType":"gridImageBlock","gtmId":"gtmId","gtmClass":"gtmClass","image":"/media/17594/us62328-2-record-granting.png","width":1534,"height":1929,"altText":"Apply for permits in one place in the new adult membership system","caption":"","link":null}]}],"config":null},{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EThe exciting part of Basecamp was that we were able to share examples of functionality already developed with our new look and feel. For example, the new home page has a more intuitive design making it easier to find exactly what you might be looking for, it\u2019s mobile friendly and importantly it brings everything into one place with most of the things you need one click away.\u003C/p\u003E","gtmId":"","gtmClass":""},{"quoteText":"\u0027It\u0027s just how you\u0027d expect a system to work and look\u2019.","attribution":"A volunteer at Basecamp22","gridType":"quote","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003EEasily find people and control your profile visibility\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EHaving listened to lots of volunteers the new system will provide increased opportunities for you to decide who can see your details and adust your profile visibility in our new member directory. There\u2019s also the ability to search using whatever information you have to find contacts in other groups or teams.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EAll permit information in one place\u003C/strong\u003E\u003Cstrong\u003E\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EDelegates at Basecamp got very excited when we shared details of the new permit functionality to help leaders apply for permits and line managers to authorise permit applications. All permit information will be in one place, on one screen, accessible on your new home page. As a leader with permits you\u2019ll see your own permits with expiry dates, along with links to information about any permit you might want to acquire in the future. The new system will help guide you through the application process and allow you to check progress through the approval process. There\u2019s an intuitive, online application form to renew a permit or request a new permit and the ability to search for assessors to help gain a permit.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"gridImageBlock","gtmId":"gtmId","gtmClass":"gtmClass","image":"/media/17593/permits-list-view.png","width":1534,"height":1791,"altText":"Permit list view on the new adult membership system","caption":"","link":null},{"gridType":"RichTextBlock","content":"\u003Cp\u003EAssessors, District and County Team Leaders who authorise permits will have all the information in one place. The aim is that the process will be on one screen with the system checking mandatory training for you, to reduce the time it takes to process permit applications.\u003C/p\u003E\n\u003Cp\u003EIt was great to be able to share where we\u2019re heading with our new membership system and receive feedback from volunteers.\u003C/p\u003E\n\u003Cp\u003EVolunteers who attended our workshop told us, \u2018I think it\u0027s fair to say there was understandable scepticism toward the new system, considering feelings toward Compass, but this has now changed and there is an eagerness to see what\u0027s coming next.\u2019\u003C/p\u003E\n\u003Cp\u003EAnd \u2018I spoke to a colleague who was very cynical before coming to your workshop on the membership system \u2013 she has just told me that your workshop has restored her faith in the future of Scouting.\u2019\u003C/p\u003E\n\u003Cp\u003EThank you to everyone who joined us and thank you to the 150\u002B volunteers who are actively helping us to get the functionality right. This is just the start \u2013 we\u2019ll keep you updated on our progress.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"searchDescription":null,"pageType":null,"location":null,"versionDate":"26 May 2022","reviewDate":null,"furtherReading":[],"relatedLinks":[],"id":48697,"nodeName":"Our new digital membership system for adult volunteers","title":"Our new digital membership system for adult volunteers","type":"blogEntry","image":{"url":"/media/12912/blue-logo.jpg?width=800\u0026height=450\u0026v=1d9becd1729d190","caption":"Blue Logo","type":"jpg","size":16759,"width":504,"height":283,"altText":""},"assets":null,"headerOptions":{"headerTitle":"Our new digital membership system for adult volunteers","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"subHeader":"In spring 2023, we\u2019re launching a new self-service adult membership system.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80ODY5NyJ9","canonicalUrl":"https://www.scouts.org.uk/news/2022/may/our-new-digital-membership-system-for-adult-volunteers/"}