{"body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch3\u003EPOR Spring 2026 Edition\u003C/h3\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003EThere are two formats of POR available:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Cstrong\u003EWeb\u003C/strong\u003E format which can be navigated using the chapters list on this page\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EPDF\u003C/strong\u003E format, downloadable from this page\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EPlease note that the next substantive edition of POR is planned for Autumn 2026. However, minor corrections (\u2018typos\u2019) may be corrected before then and we recommend downloading the PDF version when required.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"callToAction","gtmId":"","gtmClass":"","buttonText":"Read the PDF format of the Spring 2026 edition","buttonLink":{"name":"Spring 2026 POR Unmarked","id":null,"url":"https://prod-cms.scouts.org.uk//media/izgf5kfo/spring-2026-por-unmarked.pdf","newWindow":false,"target":"_blank"},"colour":{"value":null,"label":null},"alignment":null},{"gridType":"RichTextBlock","content":"\u003Ch3\u003E\u003Cbr\u003ESearching POR\u003C/h3\u003E\n\u003Cp\u003ETo search POR, we advise that you download the PDF format version above and use the search tools in your PDF reader (e.g. Adobe Reader but there are many others).\u0026nbsp;\u003Cbr\u003E\u003Cbr\u003E\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EChanges from the Autumn 2025 edition of POR\u003C/h3\u003E\n\u003Cp\u003ESee below for a downloadable PDF format version of the Spring 2026 edition of POR which has changes (other than typos and similar small changes) from the Autumn 2025 edition of POR highlighted in red. It includes an \u2018Amendments Summary\u2019 chapter.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAs noted above, the next substantive edition of POR will be released in Autumn 2026. However, minor corrections (\u2018typos\u2019) may be corrected before then and we recommend downloading the PDF version when required.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EKey changes include:\u003C/strong\u003E\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EChanges as a result of implementation of the Disclosure (Scotland) Act 2020 [which became law during 2025]. These rule changes affect Scotland particularly but also may have impact on all other members of Scouts aged 16 and over when visiting Scotland. \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ETo meet charity regulator guidance, there is a change whereby Trustees are not permitted to influence or vote at their Trustee Board until their appointment shows as full on the membership system.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ETerminology has been clarified, where possible, to distinguish between two meanings of \u0027charity\u0027:\u0026nbsp;\n\u003Cul\u003E\n\u003Cli\u003EAll members of the Federation of charities that make up Scouts, including all Groups, Districts, Counties, Nations, Branches, The Scout Association, and others\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe subset of the Federation members that are charities in law - namely, those which are registered with a regulator or (in England and Wales) which are excepted charities.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cstrong\u003EStructural changes include:\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EIn the Autumn 2025 edition of POR, the various details concerning policies were pulled together and formed new chapters 2a, 2b, 2c. Previously, Trustee matters had been drawn together as chapters 5a, 5b, 5c, 5d, 5e and 5f.\u003C/p\u003E\n\u003Cp\u003EIn this Spring 2026 edition of POR, we have followed a similar path by pulling into one location topics that are matters of \u003Cstrong\u003Elocal organisation\u003C/strong\u003E and of \u003Cstrong\u003Eactivities\u003C/strong\u003E. This has caused the following changes:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EThe group of chapters related to Policies is developed into \u003Cstrong\u003EChapters\u003C/strong\u003E \u003Cstrong\u003E2a\u003C/strong\u003E, \u003Cstrong\u003E2b\u003C/strong\u003E, \u003Cstrong\u003E2c\u003C/strong\u003E, \u003Cstrong\u003E2d\u003C/strong\u003E and \u003Cstrong\u003E2e\u003C/strong\u003E. \u0026nbsp;\u0026nbsp;\n\u003Cul\u003E\n\u003Cli\u003EChapters 2a and 2b are structurally unchanged. \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EChapter 2c (Our Volunteering Culture) was section 3.1 in the Autumn 2025 POR\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EChapter 2d (Citizenship) and Chapter 2e (Scouts\u2019 names and marks) were part of the Autumn 2025 POR Chapter 2c\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003EChapter 4 (Local organisation of sections, Groups, Districts and Counties) is split into \u003Cstrong\u003EChapters 4a\u003C/strong\u003E, \u003Cstrong\u003E4b\u003C/strong\u003E, \u003Cstrong\u003E4c\u003C/strong\u003E, \u003Cstrong\u003E4d\u003C/strong\u003E.\u0026nbsp;\u003Cbr\u003ENote that as part of that re-structuring of Chapter 4:\u0026nbsp;\u003Cbr\u003E\n\u003Cul\u003E\n\u003Cli\u003E4.2.2 (Accreditations) has been moved to Chapter 16 and incorporated into 16.4, so POR now has one section devoted to the topic of Accreditations.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E4.7 (Learning) has also been moved to Chapter 16 and incorporated into 16.5 so POR now has one section devoted to the topic of Learning.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E4.3.10 (Ratios) has been moved to Chapter 9a to provide a more logical placement. See 9a.1.1, 9a.1.2 and 9a.1.3. \u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003EChapter 9 (Activities) is split into \u003Cstrong\u003EChapters 9a, 9b\u003C/strong\u003E.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EAdditionally:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EChapter 8 from the Autumn 2025 POR is renumbered as \u003Cstrong\u003EChapter 5g\u003C/strong\u003E in order to position it within the set of chapters that support Trustee responsibilities.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E14.1 (Associate Organisations) in the Autumn 2025 POR has been moved to \u003Cstrong\u003EChapter 6\u003C/strong\u003E (as section 6.15). 14.2 was adding little value and so has been removed from POR.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ETo avoid renumbering other chapters, Chapters 8 and 14 both now state \u0027This chapter is intentionally blank\u0027.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E","gtmId":"","gtmClass":""},{"gridType":"callToAction","gtmId":"","gtmClass":"","buttonText":"Read the highlighted PDF format of the Spring 2026 edition","buttonLink":{"name":"Spring 2026 POR Marked Changes","id":null,"url":"https://prod-cms.scouts.org.uk//media/ti0jqhxm/spring-2026-por-marked-changes.pdf","newWindow":false,"target":"_blank"},"colour":{"value":null,"label":null},"alignment":"left"}]}],"config":null}]},"chapters":[{"number":"","url":"/por/purpose-of-each-chapter/","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Ca href=\u0022/por/introduction-to-policy-organisation-and-rules/\u0022 title=\u0022Introduction to Policy, Organisation and Rules\u0022\u003E\u003Cstrong\u003EIntroduction to Policy, Organisation and Rules\u003C/strong\u003E\u003C/a\u003E\u003Cbr\u003EProvides an overview of the purpose and structure of Policy, Organisation and Rules (POR).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E\u003Ca href=\u0022/por/1-our-fundamentals/\u0022 title=\u00221. Our Fundamentals\u0022\u003EChapter 1 Our Fundamentals\u0026nbsp;\u003C/a\u003E\u003C/strong\u003E\u003Cbr\u003EDetails the core principles of Scouts, including our Purpose, Method, Promise (with available variations) and Law.2\u003C/p\u003E\n\u003Ch4\u003E2 Chapters related to policies that apply to all members and to all members of the Scouts\u2019 Federation of charities\u003C/h4\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003E\u003Cstrong\u003E\u003Ca href=\u0022/por/2a-key-policies/\u0022 title=\u00222a. Key policies\u0022\u003EChapter 2a Key policies\u0026nbsp;\u003C/a\u003E\u003C/strong\u003E\u003Cbr\u003EDetails the key policies that apply to all members and Scout units.\u0026nbsp;\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003E\u003Cstrong\u003E\u003Ca href=\u0022/por/2b-resolving-concerns/#\u0022 title=\u00222b. Resolving concerns\u0022 data-anchor=\u0022#\u0022\u003EChapter 2b Resolving concerns\u003C/a\u003E\u003C/strong\u003E\u003Cbr\u003ESignposts the resolution of concerns related to adult appointments, safeguarding, complaints, bullying and harassment, and whistleblowing.\u0026nbsp;\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003E\u003Cstrong\u003E\u003Ca href=\u0022/por/2c-our-volunteering-culture/#\u0022 title=\u00222c. Our Volunteering Culture\u0022 data-anchor=\u0022#\u0022\u003EChapter 2c Our Volunteering Culture\u003C/a\u003E\u003C/strong\u003E\u003Cbr\u003EDescribes Our Volunteering Culture.\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003E\u003Ca href=\u0022/por/2d-citizenship/#\u0022 title=\u00222d. Citizenship\u0022 data-anchor=\u0022#\u0022\u003E\u003Cstrong\u003EChapter 2d Citizenship\u003C/strong\u003E\u003C/a\u003E\u003Cbr\u003EDetails policy matters that apply to citizenship\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003E\u003Ca href=\u0022/por/2e-use-of-the-scouts-name-and-marks/\u0022 title=\u00222e. Use of the Scouts\u2019 name and marks\u0022\u003E\u003Cstrong\u003EChapter 2e Use of the Scouts\u2019 name and marks\u003C/strong\u003E\u003C/a\u003E\u003Cbr\u003EDetails policy matters that apply to copyright; and Scout logos, names, badges and awards.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E\u003Ca href=\u0022/por/3-membership/\u0022 title=\u00223. Membership\u0022\u003EChapter 3 Membership\u0026nbsp;\u003C/a\u003E\u003C/strong\u003E\u003Cbr\u003EScouts is a membership organisation. This chapter describes the obligations and expectations of membership within Scouts.\u003Cbr\u003E(Note: Chapter 16 includes detailed processes for adult appointments.)\u0026nbsp;\u003C/p\u003E\n\u003Ch4\u003E4 Chapters related to local structures and programme\u003C/h4\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003E\u003Ca href=\u0022/por/4a-the-structure-of-local-scouting-within-scouts/#\u0022 title=\u00224a. The structure of local Scouting within Scouts\u0022 data-anchor=\u0022#\u0022\u003E\u003Cstrong\u003EChapter 4a The structure of local Scouting within The Scout Association\u003C/strong\u003E\u003C/a\u003E\u003Cbr\u003EExplains the structure of Scouts at the sectional, Group, District, and County levels.\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003E\u003Ca href=\u0022/por/4b-our-delivery-sections/#\u0022 title=\u00224b. Our delivery sections\u0022 data-anchor=\u0022#\u0022\u003E\u003Cstrong\u003EChapter 4b Our delivery sections\u003C/strong\u003E\u003C/a\u003E\u003Cbr\u003EDetails information about our sections, alongside key aspects of their programme planning and delivery for young people.\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003E\u003Ca href=\u0022/por/4c-local-support-teams/#\u0022 title=\u00224c. Local support teams\u0022 data-anchor=\u0022#\u0022\u003E\u003Cstrong\u003EChapter 4c Local support teams\u003C/strong\u003E\u003C/a\u003E\u003Cbr\u003EDetails the Group, District and County teams other than sections.\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003E\u003Ca href=\u0022/por/4d-organisation-registration-and-changes/#\u0022 title=\u00224d. Organisation - registration and changes\u0022 data-anchor=\u0022#\u0022\u003E\u003Cstrong\u003EChapter 4d Organisation - registrations and changes\u003C/strong\u003E\u003C/a\u003E\u003Cbr\u003EDescribes the mandatory processes required to manage changing sections, and all entities within the Federation of charities.\u003C/p\u003E\n\u003Ch4\u003E5 Chapters related to governance and Trustees for all members of the Scouts\u2019 Federation of charities\u003C/h4\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003E\u003Cstrong\u003E\u003Ca href=\u0022/por/5a-charity-obligations-for-groups-districts-counties/\u0022 title=\u00225a. Charity obligations for Groups, Districts, Counties\u0022\u003EChapter 5a Charity obligations for Groups, Districts, Counties\u0026nbsp;\u003C/a\u003E\u003C/strong\u003E\u003Cbr\u003EExplains the application of charity law to Groups, Districts, and Counties within our federation of charities.\u0026nbsp;\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003E\u003Cstrong\u003E\u003Ca href=\u0022/por/5b-local-governance-of-groups-districts-and-counties/\u0022 title=\u00225b. Local governance of Groups, Districts and Counties\u0022\u003EChapter 5b Local governance of Groups, Districts and Counties\u0026nbsp;\u003C/a\u003E\u003C/strong\u003E\u003Cbr\u003EOutlines the governance rules for local members of our federation of charities.\u0026nbsp;\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003E\u003Cstrong\u003E\u003Ca href=\u0022/por/5c-constitutions-of-groups-districts-and-counties-except-in-scotland/\u0022 title=\u00225c. Constitutions of Groups, Districts and Counties (except Scotland)\u0022\u003EChapter 5c Constitutions of Groups, Districts and Counties (except Scotland)\u0026nbsp;\u003C/a\u003E\u003C/strong\u003E\u003Cbr\u003EProvides model constitutions for Groups, Districts, and Counties in England, Northern Ireland, Wales and overseas.\u0026nbsp;\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003E\u003Cstrong\u003E\u003Ca href=\u0022/por/5d-constitutions-for-scottish-groups-districts-regions/\u0022 title=\u00225d. Constitutions for Scottish Groups, Districts, Regions\u0022\u003EChapter 5d Constitutions for Scottish Groups, Districts, Regions\u0026nbsp;\u003C/a\u003E\u003C/strong\u003E\u003Cbr\u003EProvides model constitutions for Groups, Districts, and Regions in Scotland.\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003E\u003Cstrong\u003E\u003Ca href=\u0022/por/5e-local-finance-of-groups-districts-and-counties/\u0022 title=\u00225e. Local finance of Groups, Districts and Counties\u0022\u003EChapter 5e Local finance of Groups, Districts and Counties\u0026nbsp;\u003C/a\u003E\u003C/strong\u003E\u003Cbr\u003EDescribes the rules for ensuring effective financial management in each of our charities.\u0026nbsp;\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003E\u003Cstrong\u003E\u003Ca href=\u0022/por/5f-fundraising-grants-and-loans-in-groups-districts-and-counties/\u0022 title=\u00225f. Fundraising, grants and loans in Groups, Districts and Counties\u0022\u003EChapter 5f Fundraising, grants and loans in Groups, Districts and Counties\u0026nbsp;\u003C/a\u003E\u003C/strong\u003E\u003Cbr\u003EOutlines the rules for managing fundraising, grants, and loans in compliance with charity law.\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003E\u003Ca href=\u0022/por/5g-insurance/#\u0022 title=\u00225g. Insurance\u0022 data-anchor=\u0022#\u0022\u003E\u003Cstrong\u003EChapter 5g Insurance\u003C/strong\u003E\u003C/a\u003E\u003Cbr\u003EDescribes the insurance cover provided for all members, together with other insurances that local Trustee Boards should consider.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E\u003Ca href=\u0022/por/6-the-structure-of-the-uk-headquarters-of-the-scout-association/\u0022 title=\u00226. The structure of the UK Headquarters of The Scout Association\u0022\u003EChapter 6 The structure of the UK Headquarters of The Scout Association\u0026nbsp;\u003C/a\u003E\u003C/strong\u003E\u003Cbr\u003EDescribes the rules governing the Nations and UK Headquarters, complementing Chapters 3, 4, and 5.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E\u003Ca href=\u0022/por/7-emergency-procedures/\u0022 title=\u00227. Emergency procedures\u0022\u003EChapter 7 Emergency Procedures\u0026nbsp;\u003C/a\u003E\u003C/strong\u003E\u003Cbr\u003EDescribes the steps to take in emergency incidents, whatever the cause.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E\u003Ca href=\u0022/por/8-this-chapter-is-intentionally-blank/\u0022 title=\u00228. Insurance\u0022\u003EChapter 8 (intentionally blank)\u003C/a\u003E\u003C/strong\u003E\u003Cbr\u003EThis chapter is intentionally blank.\u0026nbsp;\u003C/p\u003E\n\u003Ch4\u003E9 Chapters related to activities\u003C/h4\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003E\u003Ca href=\u0022/por/9a-activities/\u0022 title=\u00229a. Activities\u0022\u003E\u003Cstrong\u003EChapter 9a Activities\u0026nbsp;\u003C/strong\u003E\u003C/a\u003E\u003Cbr\u003EDescribes the overarching rules for safely planning and delivering activities within Scouts\u2019 programme. Including the preparation, generic rules and definitions, Permits, Nights Away, visits to Scotland and Visits Abroad\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003E\u003Ca href=\u0022/por/9b-requirements-for-specific-activities/#\u0022 title=\u00229b. Requirements for specific activities\u0022 data-anchor=\u0022#\u0022\u003E\u003Cstrong\u003EChapter 9b Requirements for specific Activities\u003C/strong\u003E\u003C/a\u003E\u003Cbr\u003EDescribes the rules for safely planning and delivering specific activities \u2013 creative, air, target sports, land-based and water-based activities.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E\u003Ca href=\u0022/por/10-uniform-badges-and-emblems/\u0022 title=\u002210. Uniform, badges and emblems\u0022\u003EChapter 10 Uniform, badges and emblems\u0026nbsp;\u003C/a\u003E\u003C/strong\u003E\u003Cbr\u003EScouts is a uniformed organisation and this chapter describes the rules surrounding Scouts\u0027 uniform, badges, and emblems.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E\u003Ca href=\u0022/por/11-awards-and-recognition-of-service/\u0022 title=\u002211. Awards and recognition of service\u0022\u003EChapter 11 Awards and recognition of service\u0026nbsp;\u003C/a\u003E\u003C/strong\u003E\u003Cbr\u003EDescribes the Awards that are available to recognise meritorious conduct, gallantry, Cornwell Scout Badge, Chief Scout\u2019s Personal Award (all members) and (for adult members) length of service and good service.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E\u003Ca href=\u0022/por/12-flags-and-ceremonial/\u0022 title=\u002212. Flags and ceremonial\u0022\u003EChapter 12 Flags and ceremonial\u0026nbsp;\u003C/a\u003E\u003C/strong\u003E\u003Cbr\u003EDescribes the use of flags and the conduct of ceremonies within Scouts.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E\u003Ca href=\u0022/por/13-this-chapter-is-intentionally-blank/\u0022 title=\u002213. This chapter is intentionally blank\u0022\u003EChapter 13 (intentionally blank)\u0026nbsp;\u003C/a\u003E\u003C/strong\u003E\u003Cbr\u003EThis chapter is intentionally blank.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E\u003Ca href=\u0022/por/14-this-chapter-is-intentionally-blank/\u0022 title=\u002214. Other matters\u0022\u003EChapter 14 (intentionally blank)\u003C/a\u003E\u003C/strong\u003E\u003Cbr\u003EThis chapter is intentionally blank.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E\u003Ca href=\u0022/por/15-this-chapter-is-intentionally-blank/\u0022 title=\u002215. This chapter is intentionally blank\u0022\u003EChapter 15 (intentionally blank)\u0026nbsp;\u003C/a\u003E\u003C/strong\u003E\u003Cbr\u003EThis chapter is intentionally blank.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E\u003Ca href=\u0022/por/16-adult-roles/\u0022 title=\u002216. 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World Scouting\u003C/h3\u003E\n\u003Cp\u003E\u003Cstrong\u003EIntro.1.1. Origins\u003C/strong\u003E\u003Cbr\u003ERobert Baden-Powell\u0027s vision led to the founding of Scouts, a global movement that is active throughout the United Kingdom and in many other countries. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EScouts is a member organisation of the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.scout.org/\u0022 target=\u0022_blank\u0022 title=\u0022WOSM\u0022\u003EWorld Organization of the Scout Movement (WOSM)\u003C/a\u003E.\u00A0\u003C/p\u003E\n\u003Ch3\u003EIntro.2. Purpose of Scouts\u003C/h3\u003E\n\u003Cp\u003E\u003Cstrong\u003EIntro.2.1. Mission and impact\u003C/strong\u003E\u003Cbr\u003EThe purpose of Scouts is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EIntro.2.2. Programme and sections\u003C/strong\u003E\u003Cbr\u003EThrough participation in a programme based on the Scout method, both young people and adults develop valuable life skills. This programme is primarily delivered within sections: \u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ESquirrel Dreys\u003C/li\u003E\n\u003Cli\u003EBeaver Colonies\u003C/li\u003E\n\u003Cli\u003ECub Packs\u003C/li\u003E\n\u003Cli\u003EScout Troops\u003C/li\u003E\n\u003Cli\u003EExplorer Units\u003C/li\u003E\n\u003Cli\u003EScout Networks\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003EIntro.2.3. Teams in support of programme delivery\u00A0\u003C/strong\u003E\u003Cbr\u003EAdults working within Groups, Districts and Counties (noting that Northern Ireland has no Counties), as well as in Country Headquarters and UK Headquarters, support the delivery and quality of programmes in each section.\u00A0\u003C/p\u003E\n\u003Ch3\u003EIntro.3. 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Organisational structure\u003Cbr\u003E\u003C/strong\u003ETo support the delivery of programme, Scouts has a clear organisational structure: \u00A0\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003ESections belong to Groups, which are part of Districts, which in turn form Counties (note: Northern Ireland has no Counties).\u00A0\u003C/li\u003E\n\u003Cli\u003EThese local structures operate within broader regional and national frameworks, together they comprise the Federation of charities that together form the Scouts.\u003C/li\u003E\n\u003Cli\u003EEach Group, District, and County (again, noting Northern Ireland\u2019s different structure) operates as a separate charity (even if not a charity in law) with its own Trustee Board, operating collectively within the Federation governed by our \u003Ca rel=\u0022noopener\u0022 href=\u0022https://prod-cms.scouts.org.uk/media/6477/royal-charter-approved-by-her-majesty-the-queen-12-february-2020.pdf\u0022 target=\u0022_blank\u0022 title=\u0022Royal Charter\u0022\u003ERoyal Charter\u003C/a\u003E.\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003Ch3\u003EIntro.4. 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This applies to both members and non-members, and data may be stored digitally or on paper.\u003C/p\u003E\n\u003Cp\u003EAll personal data must be handled and stored in compliance with data protection laws, including the UK General Data Protection Regulation (UK GDPR). \u0026nbsp;The responsibility for ensuring this compliance falls to each member within the Federation.\u003C/p\u003E\n\u003Cp\u003EThese are the seven core principles of the UK GDPR \u2013 they form the foundation for UK GDPR compliance and influence how Scout units manage and protect personal data:\u003C/p\u003E\n\u003Col\u003E\n\u003Cli\u003E\u003Cstrong\u003ELawfulness, Fairness, and Transparency\u00A0\u003C/strong\u003E\u003Cbr\u003EData must be processed lawfully, fairly, and in a transparent manner in relation to the data subject.\u00A0\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EPurpose Limitation\u00A0\u003C/strong\u003E\u003Cbr\u003EData must be collected for specified, explicit, and legitimate purposes and not further processed in a way incompatible with those purposes.\u00A0\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EData Minimisation\u00A0\u003C/strong\u003E\u003Cbr\u003EOnly the data that is necessary for the intended purpose should be collected and processed.\u00A0\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EAccuracy\u00A0\u003C/strong\u003E\u003Cbr\u003EPersonal data must be accurate and, where necessary, kept up to date. Inaccurate data should be erased or corrected without delay.\u00A0\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EStorage Limitation\u00A0\u003C/strong\u003E\u003Cbr\u003EData should not be kept longer than necessary for the purposes for which it is processed.\u00A0\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EIntegrity and Confidentiality (Security)\u00A0\u003C/strong\u003E\u003Cbr\u003EData must be processed in a way that ensures appropriate security, including protection against unauthorised or unlawful processing, accidental loss, destruction, or damage.\u00A0\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EAccountability\u00A0\u003C/strong\u003E\u003Cbr\u003ERecords should be kept in order to demonstrate compliance. The Data Lead is the responsible person within a Scout Unit for managing data protection duties and will support the Trustee Board.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EFurther guidance is available in step 1 of the \u003Ca href=\u0022/volunteers/running-things-locally/gdpr-toolkit/introduction/\u0022 title=\u0022Introduction\u0022\u003EScout Unit Data Protection Toolkit\u003C/a\u003E.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E2a.3.2 Responsibilities within Data Protection\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.3.2.1 Responsibilities for Trustee Boards\u003Cbr\u003E\u003C/strong\u003EAs part of the management of personal data collected and used by their charity, the Trustee Board of each Scout unit within the Federation (whether or not a charity in law) must ensure that their Group, District, County, Country Headquarters or UK Headquarters:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ehas a Data Lead \u2013 either the Lead Volunteer, or another volunteer with the Data Lead accreditation\u003C/li\u003E\n\u003Cli\u003Epublishes and maintains a \u003Cstrong\u003Edata protection policy\u003C/strong\u003E. For Groups, Districts and Counties, details can be seen in step 10 of the \u003Ca href=\u0022/volunteers/running-things-locally/gdpr-toolkit/\u0022 title=\u0022GDPR Toolkit\u0022\u003EScout Unit Data Protection Toolkit\u003C/a\u003E which includes a guidance template. For the Nation and UK charities, they must develop, publish and maintain a data protection policy.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Epublishes and maintains a \u003Cstrong\u003Edata retention policy\u003C/strong\u003E. For Groups, Districts and Counties, details can be seen in step 11 of the \u003Ca href=\u0022/volunteers/running-things-locally/gdpr-toolkit/\u0022 title=\u0022GDPR Toolkit\u0022\u003EScout Unit Data Protection Toolkit \u003C/a\u003Ewhich includes a guidance template.\u003C/li\u003E\n\u003Cli\u003Eensures that appropriate records are kept to demonstrate compliance.\u003C/li\u003E\n\u003Cli\u003Eis able to demonstrate data protection compliance when requested.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.3.2.2 Responsibilities for Leadership Teams\u003C/strong\u003E\u003Cbr\u003EWith leadership by the Scout Unit\u2019s Data Lead, each Group, District, County, Country Headquarters or UK Headquarters Leadership Team must ensure that the members of their charity are compliant with:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EUK Data Protection Law \u00A0\u003C/li\u003E\n\u003Cli\u003Etheir published data protection policy and data retention policy \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThe Leadership Team must ensure that \u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EData protection documentation such as polices and records are maintained and kept up-to-date\u00A0\u003C/li\u003E\n\u003Cli\u003EThey know how any subject rights requests, data breaches and data Protection complaints will be managed. Guidance for subject rights request registers, together with a subject access request form, is included in step 4 of the \u003Ca href=\u0022/volunteers/running-things-locally/gdpr-toolkit/\u0022 title=\u0022GDPR Toolkit\u0022\u003EScout Unit Data Protection Toolkit\u003C/a\u003E\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.3.2.3 Responsibilities for all adults\u003Cbr\u003E\u003C/strong\u003EAll members aged 18 or over must ensure that they are compliant with their Group, District or County data protection and data retention policies. This means that each adult operating within Scouts, whether as staff or as a volunteer, is also responsible for ensuring that they handle all personal data in compliance with those policies and the law.\u00A0\u003C/p\u003E\n\u003Cp\u003EUse of the membership system must be in line with our \u003Ca href=\u0022/about-us/policy/acceptable-usage-policy/\u0022 title=\u0022Acceptable Usage Policy\u0022\u003EAcceptable Usage Policy\u003C/a\u003E. \u00A0\u003C/p\u003E\n\u003Cp\u003EAll members and non-members have rights listed in step 4 of the \u003Ca href=\u0022/volunteers/running-things-locally/gdpr-toolkit/\u0022 title=\u0022GDPR Toolkit\u0022\u003EScout Unit Data Protection Toolkit\u003C/a\u003E.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/2a-key-policies/2a3-data-protection/","id":39868,"nodeName":"2a.3 Data Protection","title":"Data Protection","type":"pORRule","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Data Protection","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 Privacy and Data Protection Policy.","subHeader":"Find out about Scouts\u0027 Privacy and Data Protection Policy.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC8zOTg2OCJ9","canonicalUrl":"https://www.scouts.org.uk/por/2a-key-policies/2a3-data-protection/"},{"number":"2a.4","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E2a.4.1.1\u003C/strong\u003E\u003Cbr\u003EThe detailed \u003Ca href=\u0022/about-us/policy/duty-of-candour-policy/\u0022 title=\u0022Duty of Candour Policy\u0022\u003EDuty of Candour Policy\u003C/a\u003E is available on scouts.org.uk.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.4.1.2 Policy statement\u003Cbr\u003E\u003C/strong\u003EThe purpose of this policy is to ensure that we continue to live our values of Integrity, Respect, Care, Belief and Co-operation by being transparent, open, and accountable, especially when something goes wrong. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIt outlines the responsibilities and procedures related to our Duty of Candour when incidents occur that result in harm or unintended outcomes.\u003C/p\u003E\n\u003Cp\u003EWe will always endeavour to enact Duty of Candour unless directed not to do so by statutory agencies.\u003C/p\u003E\n\u003Cp\u003EWe aim to:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EFoster a culture of openness and learning within The Scout Association.\u00A0\u003C/li\u003E\n\u003Cli\u003EEnsure that adverse events or mistakes are managed openly and honestly.\u00A0\u003C/li\u003E\n\u003Cli\u003EPromote trust through transparency with our members, our communities, our partners, and stakeholders.\u00A0\u003C/li\u003E\n\u003Cli\u003EView incidents as opportunities for learning and improvement.\u00A0\u003C/li\u003E\n\u003Cli\u003EEncourage a culture of continuous learning and reflection.\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.4.1.3 Key responsibilities\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAll adult members of Scouts must know of the existence of the policy and our commitment to be open and transparent when things go wrong. \u00A0\u003C/li\u003E\n\u003Cli\u003EGroups, Districts, Counties and Countries must support the Duty of Candour procedures when requested by, and under the guidance of, UK Headquarters.\u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/2a-key-policies/2a4-duty-of-candour-policy/","id":85560,"nodeName":"2a.4 Duty of Candour Policy","title":"Duty of Candour Policy","type":"pORRule","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Duty of Candour Policy","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 Duty of Candour Policy","subHeader":"Find out about Scouts\u0027 Duty of Candour Policy","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU2MCJ9","canonicalUrl":"https://www.scouts.org.uk/por/2a-key-policies/2a4-duty-of-candour-policy/"},{"number":"2a.5","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E2a.5.1 Young People\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.5.1.1 Scouts\u2019 Values and Foundations\u003C/strong\u003E\u003Cbr\u003EThe Scout Association is a member organisation of the World Organization of Scout Movements (WOSM), a worldwide educational youth movement. The values, which underpin and inspire its work, are embodied in the Scout Promise and Law and in the Purpose of The Scout Association. See POR Chapter 1.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.5.1.2 Equality of Opportunity for All Young People\u003Cbr\u003E\u003C/strong\u003EWithin this framework, The Scout Association is committed to equality of opportunity for all young people. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Scout Association is committed to extending Scouts, its Purpose and Method to young people in all parts of society. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.5.1.3 Protected characteristics and non-discrimination\u003C/strong\u003E\u003Cbr\u003ENo young person should receive less favourable treatment on the basis of, or suffer disadvantage or harassment or discrimination by reason of:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Eclass or socio-economic status\u003C/li\u003E\n\u003Cli\u003Eethnic or national origin, nationality, statelessness or race \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Egender, including gender reassignment \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Emarital or civil partnership status \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Esexual orientation \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Edisability \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Epolitical belief \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Epregnancy and maternity \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ereligion, belief or faith, including the absence of religion, belief or faith\u003C/li\u003E\n\u003Cli\u003Esex \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eage (other than the age limits for youth and adult membership as set out in POR)\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.5.1.4 Practising equality in Scouts\u003Cbr\u003E\u003C/strong\u003EAll members of The Scout Association are expected to seek to practice equality, especially in promoting equal access to Scouts for all young people. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Scout Association opposes all forms of prejudice and discrimination, including racism, sexism, homophobia, biphobia and transphobia. All Groups, Districts and Counties, as separate members of the Federation, have a duty to comply with relevant equalities legislation. All volunteers should make reasonable adjustments where possible to support all young people with disabilities to access Scouts.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.5.1.5 Further guidance\u003C/strong\u003E\u003Cbr\u003ESee further information about \u003Ca href=\u0022/volunteers/equity-diversity-and-inclusion/\u0022 title=\u0022Equity, Diversity and Inclusion\u0022\u003Eequity, diversity and inclusion.\u003C/a\u003E\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E2a.5.2 Reasonable Adjustments\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.5.2.1 Purpose\u003C/strong\u003E\u003Cbr\u003EReasonable adjustments mean actions to enable young people with disabilities to access Scouts and Scouting activities, as far as reasonably possible, to the same level as young people without disabilities. This should involve working in partnership with parents, to identify needs and support strategies. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.5.2.2 Identify young people with disabilities\u003C/strong\u003E\u003Cbr\u003EReasonable steps should also be taken to identify any young people with disabilities in the section or Group.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.5.2.3 Further guidance\u003C/strong\u003E\u003Cbr\u003ESee POR Chapters 3 and 4 for further guidance around reasonable adjustments. \u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E2a.5.3 Volunteers\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.5.3.1 Inclusive Volunteer Appointments\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ETo carry out its work, The Scout Association seeks to appoint effective and appropriate volunteers, of all backgrounds and all areas of the community, and to involve other volunteers in supporting roles, all of whom are required to accept fully the responsibilities of their commitment. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.5.3.2 Safety and safeguarding of young people is key\u003C/strong\u003E\u003Cbr\u003EThe overriding considerations in making all appointments in Scouts must be the safety and security of young people, and their continued development in accordance with the Purpose and Values of The Scout Association. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.5.3.3 Appointing suitable adults\u003C/strong\u003E\u003Cbr\u003EAccordingly, all those whom the movement accepts as volunteers must \u0026nbsp;be appropriate persons to undertake the duties of the particular position to which they have been appointed including, if relevant, meeting the requirements of the Sponsoring Authority (see POR 4c.1.6) and, where appropriate, the responsibilities of membership.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.5.3.4 Open recruitment\u003C/strong\u003E\u003Cbr\u003EIn recruitment and joining processes, volunteers must be clear that all roles are open to people of all genders, ethnicities, faiths and backgrounds and encourage a diverse range of applicants to apply, particularly those currently under-represented on the team. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.5.3.5 Recognising genuine occupational requirements\u003C/strong\u003E\u003Cbr\u003EIt may, in limited circumstances, be appropriate to consider the gender or protected characteristics of a potential appointee. This is only the case where there is a genuine occupational requirement, for example, in order to ensure that a support team on a trip includes adult volunteers of different genders. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.5.3.6 Safeguarding competence\u003C/strong\u003E\u003Cbr\u003EThe ability of all volunteers to understand and implement the Scouts\u2019 safeguarding policies and procedures, as set out in POR 2a.5, is an essential requirement.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.5.3.7 No discrimination in adult appointments\u003C/strong\u003E\u003Cbr\u003EWithin the constraints in POR 2a.5.3.1 to 2a.5.3.6, and those imposed by the need to ensure the safety and security of young people, the continued development of young people, and equal opportunities for all, no person volunteering their services must receive less favourable treatment on the basis of, nor suffer disadvantage, harassment or discrimination by reason of:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Eclass or socio-economic status\u003C/li\u003E\n\u003Cli\u003Eethnic or national origin, nationality, statelessness or race\u003C/li\u003E\n\u003Cli\u003Egender, including gender reassignment\u003C/li\u003E\n\u003Cli\u003Emarital or civil partnership status\u003C/li\u003E\n\u003Cli\u003Esexual orientation\u003C/li\u003E\n\u003Cli\u003Edisability\u003C/li\u003E\n\u003Cli\u003Epolitical belief\u003C/li\u003E\n\u003Cli\u003Epregnancy and maternity\u003C/li\u003E\n\u003Cli\u003Ereligion, belief or faith, including the absence of religion, belief or faith\u003C/li\u003E\n\u003Cli\u003Esex\u003C/li\u003E\n\u003Cli\u003Eage (other than the age limits for youth and adult membership as set out in POR)\u003C/li\u003E\n\u003C/ul\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E2a.5.4 Responsibilities within the Equal Opportunities Policy\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.5.4.1 Responsibilities across Scouts\u003Cbr\u003E\u003C/strong\u003EAll volunteers in Scouts have a responsibility for the operation of The Scout Association\u2019s Equal Opportunities Policy. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAll Groups, Districts and Counties, as separate organisations within the Federation, have a duty to comply with relevant equalities legislation.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.5.4.2 Lead Volunteer and Team Leader responsibilities\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe Group Lead Volunteer, District Lead Volunteer or the County Lead Volunteer (\u003Csup\u003E[NI]\u003C/sup\u003E\u202FCountry), as appropriate, must be satisfied that all applicants for volunteer appointments are fully aware that they will be required by their personal example to operate The Scout Association\u2019s Equal Opportunities Policy and to support Groups, Districts and Counties to comply with relevant equalities legislation. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe District Lead Volunteer or the County Lead Volunteer (\u003Csup\u003E[NI]\u003C/sup\u003E Country Lead Volunteer), as appropriate, must also be satisfied that all those whom they invite to assist them in other ways in the work of the District or County are upholding The Scout Association\u2019s Equal Opportunities Policy by the personal example that they set before Scouts in the District or County as the case may be. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EGroup Lead Volunteers must be satisfied that all those whom they invite to assist them in the work of the Group will comply with relevant equalities legislation and uphold The Scout Association\u2019s Equal Opportunities Policy by the personal example that they set before Scouts in the Group. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E14-24 Team Leaders must be satisfied that all those whom they invite to assist them in the work of the Explorer Units will comply with relevant equalities legislation and uphold The Scout Association\u2019s Equal Opportunities Policy by the personal example that they set before Explorers and Scout Network members in the District. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.5.4.3 Recruitment responsibilities\u003C/strong\u003E\u003Cbr\u003EAll volunteers involved in the recruitment and appointment of volunteers are required to operate The Scout Association\u2019s Equal Opportunities Policy and comply with relevant equalities legislation in their work.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.5.4.4 Trustee Board oversight\u003C/strong\u003E\u003Cbr\u003EThe Group, District or County Trustee Board, as appropriate, must be satisfied that all applicants for appointments they make are fully aware that they will be required by their personal example to operate The Scout Association\u2019s Equal Opportunities Policy and to support Groups to comply with relevant equalities legislation. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.5.4.5 Further guidance\u003C/strong\u003E\u003Cbr\u003ESee further information about \u003Ca href=\u0022/volunteers/equity-diversity-and-inclusion/\u0022 title=\u0022Equity, Diversity and Inclusion\u0022\u003Eequity, diversity and inclusion\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/2a-key-policies/2a5-equal-opportunities-policy/","id":76583,"nodeName":"2a.5 Equal Opportunities Policy","title":"Equal Opportunities Policy","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Equal Opportunities 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The following policy has received the approval of the heads of the leading religious bodies in the United Kingdom. All members of the movement are encouraged to: \u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Emake every effort to progress in the understanding and observance of the Promise to do their best, to do their duty to God, or to uphold the Scout\u2019s values as appropriate \u00A0\u003C/li\u003E\n\u003Cli\u003Eexplore their faith, beliefs and attitudes\u003C/li\u003E\n\u003Cli\u003Econsider belonging to some faith or religious body\u003C/li\u003E\n\u003Cli\u003Ecarry into daily practice what they profess.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E2a.6.2 Attendance at services\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.6.2.1 Attendance at religious services\u003C/strong\u003E\u003Cbr\u003EIf a Group, Explorer Unit or Scout Network is composed of members of several denominations, religions or beliefs, the young people should be encouraged to attend services relevant to their own form of religion or belief.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E2a.6.3 Chaplains\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.6.3.1 Chaplains as Team Members \u003Cbr\u003E\u003C/strong\u003EChaplains may be appointed in Groups, Districts, Counties, Countries and nationally. A Chaplain may be a Minister of Religion or a lay person. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIn the \u2018teams\u2019 model there is no formal role of Chaplain. Instead, the person designated as Chaplain will be a member of one of the relevant teams. The relevant Lead Volunteer can make that decision, though the following provides guidance:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EGroup: Group Leadership Team\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EDistrict: District Volunteering Development Team\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EGroup: Group Volunteering Development Team\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.6.3.2 Group sponsored by a religious body\u003C/strong\u003E\u003Cbr\u003EIn a Group sponsored by a religious body the religious leader may be appointed Group Chaplain.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.6.3.3 National Chaplains\u003C/strong\u003E\u003Cbr\u003ENational Chaplains may be appointed for religious bodies represented in Scouts. \u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E2a.6.4 Responsibilities within the Religious Policy\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.6.4.1 District or County Lead Volunteer\u003C/strong\u003E\u003Cbr\u003EThe District Lead Volunteer or the County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer as appropriate, must be satisfied that all applicants for appointments are fully aware that they will be required by their personal example to implement The Scout Association\u0027s religious policy.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.6.4.2 Group Lead Volunteer\u003Cbr\u003E\u003C/strong\u003EIf a Sponsored Group has a policy of recruitment restricted to members of one particular form of religion or denomination, the Sponsoring Authority is responsible for the religious training of all young people in the Group. \u00A0\u003C/p\u003E\n\u003Cp\u003EIn this case it is the duty of the Group Lead Volunteer to encourage attendance at such religious instruction and observances as the Sponsoring Authority may consider desirable. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.6.4.3 Scouts\u2019 Own Services\u003Cbr\u003E\u003C/strong\u003EScouts\u0027 Own Services may be held for the purpose of spiritual reflection and to promote a fuller understanding of the significance of the Scout Promise and Law. \u00A0\u003C/p\u003E\n\u003Cp\u003ESuch services must be regarded as supplementary to, rather than a substitute for, formal attendance at the services of the individual\u0027s own form of religion. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.6.4.4 Section Teams\u003C/strong\u003E\u003Cbr\u003EIf a Squirrel, Beaver, Cub, Scout, Explorer or Scout Network member is not allowed, by reasons of the individual\u0027s own religious obligations, to attend acts of worship other than that of the individual\u0027s own faith, the Section Team must make certain that those obligations are not compromised.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/2a-key-policies/2a6-religious-policy/","id":39881,"nodeName":"2a.6 Religious Policy","title":"Religious Policy","type":"pORRule","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Religious Policy","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 Religious Policy.","subHeader":"Find out about Scouts\u0027 Religious Policy.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC8zOTg4MSJ9","canonicalUrl":"https://www.scouts.org.uk/por/2a-key-policies/2a6-religious-policy/"},{"number":"2a.7","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E2a.7.1.1 Policy statement\u003Cbr\u003E\u003C/strong\u003EIt is the policy of The Scout Association to safeguard the welfare of all children, young people and adults at risk by protecting them from neglect and from physical, sexual and emotional harm. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EScouts understand that individuals thrive in safe surroundings, so we are committed to ensuring that Scouts is safe and enjoyable for everyone involved and that safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice and requirements of their Charity Regulator (see POR Chapter 5a).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.7.1.2 Scope\u003C/strong\u003E\u003Cbr\u003EThis policy:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eapplies to all adults including the Board of Trustees, volunteers, paid staff, agency staff and anyone working on behalf of Scouts \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Erecognises that the welfare and interests of children, young people and adults at risk are paramount in all circumstances\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eaims to ensure that all children, young people and adults at risk have a positive and enjoyable Scouting experience in a safe and person-centred environment and are protected from abuse whilst participating in Scouts and otherwise. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.7.1.3 Responsibilities: all adults\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIt is the responsibility of all adults involved in Scouts to have read and understood the above policy statement and the \u003Ca href=\u0022/about-us/policy/safeguarding-policy-and-procedures/\u0022 title=\u0022Safeguarding Policy and Procedures\u0022\u003ESafeguarding Policy \u0026amp; Procedures\u003C/a\u003E. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe \u003Ca href=\u0022/about-us/policy/safeguarding-policy-and-procedures/\u0022 title=\u0022Safeguarding Policy and Procedures\u0022\u003ESafeguarding Policy \u0026amp; Procedures\u003C/a\u003E must be adhered to at all times.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.7.1.4 Mandatory procedures\u003C/strong\u003E\u003Cbr\u003EAll breaches of the policy and procedures will be dealt with within in line with POR and the \u003Ca href=\u0022/about-us/policy/safeguarding-policy-and-procedures/\u0022 title=\u0022Safeguarding Policy and Procedures\u0022\u003ESafeguarding Processes and Procedures.\u003C/a\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.7.1.5 Further guidance\u003C/strong\u003E\u003Cbr\u003ESee the \u003Ca href=\u0022/about-us/policy/safeguarding-policy-and-procedures/\u0022 title=\u0022Safeguarding Policy and Procedures\u0022\u003EScouts Safeguarding Policy \u0026amp; Procedures\u003C/a\u003E for young people and adults at risk.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/2a-key-policies/2a7-safeguarding-policy/","id":39213,"nodeName":"2a.7 Safeguarding Policy","title":"Safeguarding Policy","type":"pORRule","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Safeguarding Policy","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 Safeguarding Policy.","subHeader":"Find out about Scouts\u0027 Safeguarding Policy.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC8zOTIxMyJ9","canonicalUrl":"https://www.scouts.org.uk/por/2a-key-policies/2a7-safeguarding-policy/"},{"number":"2a.8","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E2a.8.1.1 Policy statement\u003C/strong\u003E\u003Cbr\u003EIt is the policy of The Scout Association to provide opportunities for young people and adult volunteers to develop and appreciate what risk is and how it is managed. This vital skill for life is developed by providing opportunities to learn and experience activities that are adventurous but where risk is controlled and managed as far as is reasonably practicable. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.8.1.2 Recognising and Managing Risk\u003C/strong\u003E\u003Cbr\u003EScouts recognises that life is not risk-free and, in its turn, Scouts programmes are not risk-free. As Scouts, we endeavour to manage these risks to wellbeing and safety to be as low as is reasonably practicable. Identifying and proportionately managing risk is a skill for life that we wish to kindle, develop and enhance in all of our members.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.8.1.3 Guidance and learning\u003C/strong\u003E\u003Cbr\u003EIn order to do this, Scouts provides guidance and a learning programme for its volunteers. \u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E2a.8.2 Responsibilities within the Safety Policy\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.8.2.1 Accountability for all involved in Scouts\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll those involved in Scouts are accountable for, and must demonstrate an ability and understanding of the following, so far as is reasonably practicable and to the extent of their role to:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eensure they are competent to undertake their task, through attending appropriate learning sessions, checking their understanding of instructions and information, and remaining current in these competencies\u00A0\u003C/li\u003E\n\u003Cli\u003Eproperly assess the risk of every Scouting activity undertaken. This assessment should be suitable and sufficient for the activity being undertaken, and it follows that activities with higher risk should require more in-depth assessment\u00A0\u003C/li\u003E\n\u003Cli\u003Eprovide clear instructions and information to anyone who requires this, be it adult volunteer or young person, in order to ensure any activity is conducted with safety and wellbeing in mind\u00A0\u003C/li\u003E\n\u003Cli\u003Eprevent incidents and cases of ill health by managing the health and safety risks in Scouts \u00A0\u003C/li\u003E\n\u003Cli\u003Eensure that the environment they are working in, or using for Scouts\u2019 activities, is maintained safely and there are no risks to health. Also, that any equipment or substances used are safe and stored safely\u003C/li\u003E\n\u003Cli\u003Ereview risk assessments as often as necessary when circumstances, environment or conditions change\u00A0\u003C/li\u003E\n\u003Cli\u003Enever be afraid to change or stop an activity if risk increases\u00A0\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.8.2.2 Obligations on all involved in Scouts\u003C/strong\u003E\u003Cbr\u003EAll members must:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Estop any activity if they have concerns over its safety and must reassess this frequently. \u00A0\u003C/li\u003E\n\u003Cli\u003Ecarry out risk assessments for the activities they undertake, documenting and communicating these with all involved including volunteers, young people and parents.\u003C/li\u003E\n\u003Cli\u003Eshare good practice about how to apply this policy, making sure that failures to apply this policy are brought to the attention of those involved and resolved through appropriate processes.\u003C/li\u003E\n\u003Cli\u003Eimplement emergency procedures \u2013 evacuation in case of fire or other significant incident.\u003C/li\u003E\n\u003Cli\u003Ereport incidents that cause injuries, or incidents that had the potential to cause injuries, at their earliest opportunity through the appropriate channels in accordance with Chapter 7.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.8.2.3 Responsibilities on Chief and Lead Volunteers\u003C/strong\u003E\u003Cbr\u003EChief and Lead Volunteers:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Emust ensure that this policy is being implemented in their area of responsibility. \u00A0\u003C/li\u003E\n\u003Cli\u003Ehave the authority to undertake the requirements outlined above, or tasks required to support the requirements, and can be delegated as necessary. 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role are permitted to undertake responsibilities in Scouts\u00A0\u003C/li\u003E\n\u003Cli\u003Ethat regular reviews are undertaken of adult volunteers to ensure their continued suitability. \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.9.1.2 Robust vetting processes\u003C/strong\u003E\u003Cbr\u003EAccordingly, The Scout Association is committed to:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Efollowing a defined process for appointing adult volunteers that establishes the applicant\u2019s suitability taking into account the fundamentals of Scouts, the Safeguarding Policy, Anti-bullying and Harassment Policy, Safety Policy and the Equal Opportunities Policy\u00A0\u003C/li\u003E\n\u003Cli\u003Erefusing offers from applicants that are found to be unsuitable \u00A0\u003C/li\u003E\n\u003Cli\u003Eputting in place robust vetting arrangements and ensuring that these arrangements are made clear to applicants and to the public \u00A0\u003C/li\u003E\n\u003Cli\u003Etaking into account relevant information from The Scout Association\u2019s records, police forces, relevant statutory authorities, personal references and other credible sources.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E2a.9.1.3 Criminal records checks and internal checks\u003Cbr\u003E\u003C/strong\u003EAs part of the vetting arrangements, The Scout Association will undertake a personal enquiry which includes an internal check made against records at UK Headquarters for all adult and youth volunteers added to the membership system and, for certain adult and youth roles, a criminal record check where required. \u00A0\u003C/p\u003E\n\u003Cp\u003EFor foreign nationals or British Overseas Territory citizens operating abroad in British Scouting Overseas or in the five Overseas Territories, personal enquiry checks must be made according to arrangements authorised by the UK Head of Safeguarding at UK 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protected Scout logos\u003C/h4\u003E\n\u003Cp\u003EScouts protected logos are shown in this section:\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2e.2.2.1 Scout logo\u003C/strong\u003E\u003Cbr\u003EThe Scout logo (in all brand colours and in both the stacked and horizontal versions) which is protected under \u003Ca rel=\u0022noopener\u0022 href=\u0022https://trademarks.ipo.gov.uk/ipo-tmcase/page/Results/1/UK00003310891\u0022 target=\u0022_blank\u0022 title=\u0022Registered UK trade mark website\u0022\u003Eregistered UK trade mark UK00003310891\u003C/a\u003E\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null},{"type":"twoColumn","areas":[{"items":[{"gridType":"gridImageBlock","gtmId":"gtmId","gtmClass":"gtmClass","image":"/media/1780/ukscout_linear.png","width":640,"height":480,"altText":"UK Scout logo Linear","caption":"","link":null}]},{"items":[{"gridType":"gridImageBlock","gtmId":"gtmId","gtmClass":"gtmClass","image":"/media/1779/ukscout-stacked.png","width":640,"height":480,"altText":"UKScout Logo stacked","caption":"","link":null}]}],"config":null},{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E2e.2.2.2 UK Scout fleur de lis\u003C/strong\u003E\u003Cbr\u003EThe UK Scout fleur de lis (arrowhead) which is protected under \u003Ca rel=\u0022noopener\u0022 href=\u0022https://trademarks.ipo.gov.uk/ipo-tmcase/page/Results/1/UK00003276645\u0022 target=\u0022_blank\u0022 title=\u0022Registered UK trade mark website\u0022\u003Eregistered UK trade mark UK00003276645\u003C/a\u003E\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"gridImageBlock","gtmId":"gtmId","gtmClass":"gtmClass","image":"/media/1781/fleur-de-lis-marque.png","width":640,"height":480,"altText":"UK Scout fleur de lis","caption":"","link":null},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E2e.2.2.3 Section logos\u003C/strong\u003E\u003Cbr\u003EAll section logos:\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null},{"type":"threeColumn","areas":[{"items":[{"gridType":"gridImageBlock","gtmId":"gtmId","gtmClass":"gtmClass","image":"/media/13582/squirrels_red_rgb.png","width":893,"height":352,"altText":"Squirrels logo in red","caption":"","link":null}]},{"items":[{"gridType":"gridImageBlock","gtmId":"gtmId","gtmClass":"gtmClass","image":"/media/1775/beavers_logo.png","width":622,"height":192,"altText":"Beavers logo","caption":"","link":null}]},{"items":[{"gridType":"gridImageBlock","gtmId":"gtmId","gtmClass":"gtmClass","image":"/media/1776/cubs_logo.png","width":622,"height":192,"altText":"Cubs logo","caption":"","link":null}]}],"config":null},{"type":"threeColumn","areas":[{"items":[{"gridType":"gridImageBlock","gtmId":"gtmId","gtmClass":"gtmClass","image":"/media/1774/scouts_logo.png","width":622,"height":192,"altText":"Scouts logo","caption":"","link":null}]},{"items":[{"gridType":"gridImageBlock","gtmId":"gtmId","gtmClass":"gtmClass","image":"/media/1777/explorers_logo.png","width":622,"height":192,"altText":"Explorers logo","caption":"","link":null}]},{"items":[{"gridType":"gridImageBlock","gtmId":"gtmId","gtmClass":"gtmClass","image":"/media/1778/network_logo.png","width":622,"height":192,"altText":"Network logo","caption":"","link":null}]}],"config":null},{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E2e.2.2.4 Use of our protected logos and registered Trade Marks\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Scout Association\u2019s protected logos and registered Trade Marks may only be used by members as defined within this chapter. 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older\u003C/strong\u003E\u003Cbr\u003EScouts is a membership organisation and therefore has the right to suspend membership.\u003C/p\u003E\n\u003Cp\u003ERefer to POR 16.7.4 for procedures relating to suspension of adults or Scout Network members.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E3.6.1.2 Ending membership of a member aged 18 or older\u003C/strong\u003E\u003Cbr\u003ERefer to POR 16.8. for procedures relating to ending membership of adults or Scout Network members.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/3-membership/36-suspension-and-ending-membership-persons-aged-18-and-over/","id":76125,"nodeName":"3.6 Suspension and ending membership \u2013 persons aged 18 and over","title":"Suspension and ending membership \u2013 persons aged 18 and over","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple 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membership.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC83NjEyNSJ9","canonicalUrl":"https://www.scouts.org.uk/por/3-membership/36-suspension-and-ending-membership-persons-aged-18-and-over/"},{"number":"3.7","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E3.7.1 About suspension\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E3.7.1.1 Suspension of membership\u003C/strong\u003E\u003Cbr\u003EScouts is a membership organisation and therefore has the right to suspend membership.\u003C/p\u003E\n\u003Cp\u003EOn the rare occasions when suspension of membership is necessary, the appropriate mandatory process described in POR 3.7 must be followed in order to ensure appropriate and fair decisions are made, and that such decisions are not taken lightly.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E3.7.1.2 Purpose of suspension\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ESuspension is not a disciplinary sanction or an indication of guilt.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ESuspension ensures that no situation may arise that may cause further concern.\u003C/li\u003E\n\u003Cli\u003ESuspension also allows a period where further information may be received and, if appropriate, the statutory agencies, such as the police or social services, can carry out their duties.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E3.7.1.3 Suspension of a youth member\u003C/strong\u003E\u003Cbr\u003ESuspension of a Squirrel, Beaver, Cub, Scout or Explorer (including a Young Leader) may be appropriate where:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethere has been an allegation of their involvement in a serious criminal offence\u003C/li\u003E\n\u003Cli\u003Ewhere information is held in respect of their involvement in a serious criminal offence\u00A0\u003C/li\u003E\n\u003Cli\u003Ethere has been an allegation of behaviour that puts young people or adults at serious risk of harm.\u00A0\u003C/li\u003E\n\u003Cli\u003Einformation is received that questions the suitability of a young person to be a young leader or young helper\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EWhere a Young Leader is suspended from their Young Leader role, careful consideration must also be given as to whether the suspension also applies to them being an Explorer.\u003C/p\u003E\n\u003Cp\u003EWhere there are safeguarding concerns raised from any of these stated reasons, these must be reported to the UK Headquarters Safeguarding Team in line with POR 2a.7.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E3.7.1.4 Possible outcomes following a period of suspension of a person under 18\u003C/strong\u003E\u003C/p\u003E\n\u003Col 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role\u003C/strong\u003E\u003Cbr\u003EIf a Young Leader ends their role (or their role is ended), then this does not end any other membership of Explorers, unless otherwise advised by the UK Headquarters Safeguarding Team.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E3.8.1.2 Ending of membership\u003C/strong\u003E\u003Cbr\u003EScouts is a membership organisation and therefore has the right to end membership. On the rare occasions when ending of membership is necessary, the appropriate mandatory process described in POR 3.8 must be followed in order to ensure appropriate and fair decisions are made, and that such decisions are not taken lightly.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E3.8.1.3 Involvement of statutory authorities\u003C/strong\u003E\u003Cbr\u003EIf a statutory authority is involved, advice must be sought from that body through the UK Headquarters Safeguarding Team.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E3.8.1.4 Ending membership for members aged under 18\u003C/strong\u003E\u003Cbr\u003EYouth membership ends when a Squirrel, Beaver, Cub, Scout or Explorer (including a Young Leader) leaves their Group or Explorer (or Young Leader) Unit and does not transfer to another section.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E3.8.1.5 Locally initiated ending of membership of a person aged under 18\u003C/strong\u003E\u003Cbr\u003EWhether following a period of suspension or not, if it is considered that ending the membership of a Squirrel, Beaver, Cub, Scout or Explorer may be appropriate, this process of consultation must be followed:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe District Lead Volunteer, in consultation with the relevant Group Lead Volunteer or District 14-24 Team Leader, and the County Lead Volunteer, believes that ending the membership of a Squirrel, Beaver, Cub, Scout or Explorer (including Young Leaders) is likely to be the only available option.\u003C/li\u003E\n\u003Cli\u003EIf the ending follows a period of suspension then, as part of this \u2018ending\u2019 process, there must also be consultation with the original suspending authority and approver to ensure that the reasons for the suspension are appropriately factored into the \u2018ending\u2019 decision.\u003C/li\u003E\n\u003Cli\u003EIf the young person is from a Squirrel, Beaver, Cub or Scout section in a Sponsored Group, the Sponsoring Authority must also be consulted. \u00A0\u003Cbr\u003EIf the young person is from an Explorer Unit that is partnered with a Sponsored Group, the Sponsoring Authority must also be consulted.\u003C/li\u003E\n\u003Cli\u003EWhere there are safeguarding concerns raised from any of the above process elements, these must be reported to the UK Headquarters Safeguarding Team in line with POR 2a.7.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E3.8.1.6 UK Headquarters-initiated ending of the membership of a young person aged under 18\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAt the end of a period of youth suspension, UK Headquarters Safeguarding Team may recommend ending the young person\u2019s membership.\u003Cbr\u003EIf the ending follows a period of suspension then, as part of this \u2018ending\u2019 process, there must also be consultation with the original suspending authority and approver to ensure that the reasons for the suspension are appropriately factored into the \u2018ending\u2019 decision.\u003Cbr\u003EThe UK Headquarters Executive Director of Operations must ensure that processes and oversight are defined and implemented to ensure consistency, including resolving any disagreements.\u00A0\u003C/li\u003E\n\u003Cli\u003EAt least one of the following conditions must be met before the UK Headquarters Safeguarding Team can initiate ending of a role or membership:\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ea statutory agency has confirmed that the young person has committed a serious criminal offence which presents a significant risk of harm to a person connected with Scouts\u003C/li\u003E\n\u003Cli\u003Ea statutory agency advises that the young person should not remain a member of Scouts due to the risk of harm they present\u003C/li\u003E\n\u003Cli\u003EScouts\u2019 UK Head of Safeguarding believes that, due to information held, the young person poses a significant risk of harm to Scouts. This will include a case where the criminal record check (Scouts PVG disclosure) is unsatisfactory for a young leader or young helper in Scotland \u2013 in this case the authority to end a role or membership rests with the UK Headquarters Safeguarding Team.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EBefore ending the membership of a Squirrel, Beaver, Cub or Scout from youth membership, the UK Headquarters Safeguarding Team must discuss the case with the Group Lead Volunteer and (if applicable) the Sponsoring Authority.\u00A0\u003Cbr\u003EBefore ending the membership of an Explorer (including a Young Leader) from youth membership, the UK Headquarters Safeguarding Team must discuss the case with the District 14-24 Team Leader. In the case of a Young Leader, the District 14-24 Team Leader must ensure that the Group Lead Volunteer and (if applicable) the Sponsoring Authority are also advised.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E3.8.1.7 Ending of youth membership by The Scout Association\u2019s Board of Trustees\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ENotwithstanding any other means provided by these rules, youth membership may be ended by resolution of the Board of Trustees of The Scout Association.\u00A0\u003C/li\u003E\n\u003Cli\u003EThe Board is not required to state its reasons for making such a decision.\u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/3-membership/38-ending-of-roles-and-membership-young-persons-aged-under-18-including-young-leaders/","id":76128,"nodeName":"3.8 Ending of roles and membership - young persons aged under 18 (including Young Leaders)","title":"Ending of roles and membership - young persons aged under 18 (including Young Leaders)","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Ending of roles and membership - young persons aged under 18 (including Young Leaders)","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Discover the policy and rules for Scouts membership.","subHeader":"Discover the policy and rules for Scouts membership.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC83NjEyOCJ9","canonicalUrl":"https://www.scouts.org.uk/por/3-membership/38-ending-of-roles-and-membership-young-persons-aged-under-18-including-young-leaders/"},{"number":"3.9","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E3.9.1 Appeal the ending of membership of a young person which was initiated locally\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E3.9.1.1 Right of appeal\u00A0\u003C/strong\u003E\u003Cbr\u003EAny Squirrel, Beaver, Cub, Scout or Explorer (including a Young Leader) who has their membership ended locally by Group or District under POR 3.7.3 or POR 3.8.1.5 has the right of appeal to the District Chair, with the aid of parents, if desired by the young person.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E3.9.1.2 Appeal panel composition and process\u003Cbr\u003E\u003C/strong\u003EIf an appeal is requested by the person whose membership has been ended, the District Chair must convene a panel of three adult members. \u00A0\u003C/p\u003E\n\u003Cp\u003EPanel requirements:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe panel is appointed by the District Chair\u00A0\u003C/li\u003E\n\u003Cli\u003Eat least one member of the panel should be aged under 25\u00A0\u003C/li\u003E\n\u003Cli\u003Eat least one member of the panel should hold a Sectional role \u00A0\u003C/li\u003E\n\u003Cli\u003Eeach member of the panel must have a full appointment, including a completed and satisfactory personal enquiry\u00A0\u003C/li\u003E\n\u003Cli\u003Eno member of the panel can have been involved in the decision process to end the membership of the young person.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E3.9.1.3 Participation and sponsoring authority rights\u003Cbr\u003E\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EA reasonable opportunity must be provided for the young person whose membership has been ended, or their parents, to attend the panel meeting and present their case against the ending of membership.\u00A0\u003C/li\u003E\n\u003Cli\u003EIf the ending of membership is from a Sponsored Group (including an Explorer Unit partnered with a Sponsored Group, or from a section in a Sponsored Group in which the young person is a Young Leader), the Sponsoring Authority, who must have been consulted before the membership ending was agreed, has the right to attend the panel meeting and be heard.\u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E3.9.2 Appeal the ending of membership of a young person which was initiated by UK Headquarters\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E3.9.2.1 Appeal grounds and process\u003Cbr\u003E\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EWhere a young person\u2019s membership has been ended under POR 3.8.1.6, if the youth member or their parent disagrees with the outcome they must raise their disagreement with the Head of Governance at UK Headquarters within 14 days of the decision.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAppeals will only be considered on either of these two grounds:\u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Enew information has become available that was not previously considered\u00A0\u003C/li\u003E\n\u003Cli\u003Ea required process was not followed that could have altered the decision to end membership\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThere can be no appeal based on ending membership following an unsatisfactory criminal record check (Scouts PVG disclosure) for a Young Leader/Young Helper in Scotland.\u00A0\u003C/p\u003E\n\u003C/li\u003E\n\u003Cli\u003EThe process to review the appeal:\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Egrounds to appeal the decision must be assessed by the UK Headquarters\u2019 Head of Governance, the Head of Legal Services and the Chief Volunteering Officer (with a quorum of two)\u003C/li\u003E\n\u003Cli\u003Eif the appeal meets the criteria, it will be reviewed by UK Headquarters\u2019 Head of Safeguarding and a nominee of the UK Chief Volunteer\u003C/li\u003E\n\u003Cli\u003Ethe UK Headquarters\u2019 Head of Governance must ensure that the individual receives a written, final outcome \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EThere is no further right to complain or appeal after this appeal process is 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policy and rules for Scouts membership.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC83NjEzMyJ9","canonicalUrl":"https://www.scouts.org.uk/por/3-membership/39-appealing-a-decision-to-end-membership-of-a-young-person/"}],"id":39857,"nodeName":"3. 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A sub-team must have a clear purpose, and their creation must be agreed by the Group, District or County Leadership Team as appropriate (see POR 4c.1.2, 4c.2.3 and 4c.3.2 respectively).\u003C/p\u003E\n\u003Ch4\u003E4a.1.3 Programme delivery is at the core\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4a.1.3.1 Core purpose \u003Cbr\u003E\u003C/strong\u003EWe deliver skills for life to young people and we do that through the delivery of an inspiring programme enjoyed by and accessible to all young people (POR 4b.5).\u003C/p\u003E\n\u003Cp\u003EDelivery of safe, fun, enjoyable and high-quality programme is therefore at the core of what we do.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4a.1.3.2 Role of section teams\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ESection Teams are responsible for coordinating and delivering an inspiring programme to young people.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4a.1.3.3 Role of all other teams\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll other teams must ensure that their focus is supporting Section Teams to deliver the programme. 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In this case, the District\u2019s responsibilities are included in the responsibilities of the County.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003ECounty \u003Csup\u003E[NI]\u003C/sup\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003Eleads Scouts across the County\u003C/li\u003E\n\u003Cli\u003Ebuilds and maintains a County plan\u003C/li\u003E\n\u003Cli\u003Ehelps volunteers develop (focusing on volunteers in County teams, including District Lead Volunteers)\u003C/li\u003E\n\u003Cli\u003Eenhances sections\u2019 programmes with opportunities that can best be run at County level\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Esupports the running of Scouts.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Csup\u003E[NI]\u003C/sup\u003E In Northern Ireland, Districts are supported by Regional Lead Volunteers and the Scouts NI Country team\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u003Cbr\u003EThe organisation of Country Headquarters and UK Headquarters is described in POR Chapter 6.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4a.2.1.3 Leadership and Team Roles \u003Cbr\u003E\u003C/strong\u003EEach Group, District and County is led by Lead Volunteer(s) who have overall authority for their Scout unit and are the Team Leader(s) for the relevant Leadership Team.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe roles within each team are listed in the Teams Table (POR 16.11.1). \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EEach team has a Team Leader who is responsible for ensuring that the team achieves its purpose and outcomes. A Team Leader role may be held jointly by more than one volunteer.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4a.2.1.4 Group composition \u003Cbr\u003E\u003C/strong\u003EA Group must have at least one section: a Squirrel Drey, a Beaver Colony, a Cub Pack or a Scout Troop. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EA Group may have more than one of any section (for example two Beaver Colonies). \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EEach section in the Group is managed by a Section Team.\u003C/p\u003E\n\u003Cp\u003ESome Groups may be Special Groups (POR 4c.1.8).\u003C/p\u003E\n\u003Cp\u003EA Group may partner with one or more Explorer Units (POR 4c.1.3).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4a.2.1.5 District composition \u003Cbr\u003E\u003C/strong\u003EA District comprises several Groups, one or more Explorer Units (including at least one Young Leaders\u2019 Unit), and one Scout Network.\u003C/p\u003E\n\u003Cp\u003EExplorer Units, the Young Leader Unit and the Scout Network are a part of the District 14- 24 provision and are operationally managed by the District 14-24 Team. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThere may be several Explorer Units in the District, An Explorer Unit may be partnered with specific Group(s) (POR 4c.1.3).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4a.2.1.6 County composition \u003Cbr\u003E\u003C/strong\u003EA County usually comprises several Districts. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ESome Counties do not have Districts. 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The structure of local Scouting within Scouts","title":"a. The structure of local Scouting within Scouts","type":"pORChapter","image":null,"assets":null,"headerOptions":{"headerTitle":"a. The structure of local Scouting within Scouts","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84OTQwOCJ9","canonicalUrl":"https://www.scouts.org.uk/por/4a-the-structure-of-local-scouting-within-scouts/"},{"number":"4","url":"/por/4b-our-delivery-sections/","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EThis chapter was previously section 4.3 from Chapter 4 of the Autumn 2025 edition of POR.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"rules":[{"number":"4b.1","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E4b.1.1.1 Membership and purpose\u0026nbsp;\u003Cbr\u003E\u003C/strong\u003EEach section has a Section Team, comprising a Section Team Leader and Section Team Members. \u0026nbsp;There may also be Young Leader(s) working with the Section Team. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Section Team Leader role may be held jointly by more than one volunteer.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIt is strongly encouraged that each Section Team is comprised of more than one gender.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Section Team is responsible for planning and delivering the section\u2019s programme and for the management of the section. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.1.1.2 Young Leaders \u003Cbr\u003E\u003C/strong\u003EYoung Leaders may work with the Squirrel, Beaver, Cub and Scout sections. They are also members of the Section Team. 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These helpers are not members of the Section Team. These helpers must conform to the helper requirements detailed in POR 16.1.4. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.1.1.4 Effective links\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIt is the responsibility of Section Teams to actively maintain effective links with other local Section Team Leaders and the Scout Network. 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Young Leaders must complete Module A within their first three months.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.2.1.4 Supervised access\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAny young person under the age of 18 years working with a Squirrel, Beaver, Cub or Scout section must only ever have supervised access to young people.\u00A0\u003C/li\u003E\n\u003Cli\u003EAdditionally, in Scotland, young leaders or young helpers aged 16 or 17 must also have been cleared to volunteer in a section by the UK Headquarters Safeguarding Team (this will be confirmed on the membership system record).\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.2.1.5 Non-members undertaking Guiding or Duke of Edinburgh\u2019s Awards\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EPOR 4b.2.1.4 applies to non-members.\u003C/li\u003E\n\u003Cli\u003EThe following non-members \u00A0may work with the Squirrel, Beaver, Cub or Scout sections, with the agreement of the Section Team, for a fixed period of time (as required for their level of award): \u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EMembers of Girlguiding aged 13\u00BD -18 undertaking a Girlguiding award with a volunteering component \u00A0\u003C/li\u003E\n\u003Cli\u003EYoung people aged 13\u00BD -18 undertaking the Volunteering Section of the Duke of Edinburgh\u2019s Award. \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EYoung people must not volunteer with any section until they are 13\u00BD years of age. \u00A0\u003C/li\u003E\n\u003Cli\u003ENon-members aged under 18 working with Squirrel, Beaver, Cub or Scout sections must also complete training similar to Young Leaders, this is outlined \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/top-awards-for-young-people/the-duke-of-edinburghs-award/\u0022 title=\u0022The Duke of Edinburgh\u0027s Award\u0022\u003Eon scouts.org.uk\u003C/a\u003E and in the \u003Ca href=\u0022/volunteers/running-your-section/running-an-explorer-unit/explorer-scout-young-leaders-scheme/\u0022 title=\u0022Explorer Scout Young Leaders\u0027 Scheme\u0022\u003EYoung Leaders\u0027 Scheme\u003C/a\u003E. \u00A0\u003C/li\u003E\n\u003Cli\u003EMembers of Girlguiding and other young people undertaking the Volunteering section of the Duke of Edinburgh\u2019s Award are not members of Scouts. 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They must be regarded equally as members of Scouts, whatever their abilities or disabilities. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ESome young people have additional needs and require extra resources in terms of appropriate programme and equipment to enable them to develop their full potential. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.5.1.2 Reasonable adjustments \u003Cbr\u003E\u003C/strong\u003ESections must make reasonable adjustments to support the full participation of young people with additional needs, disabilities or life-limiting conditions. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EReasonable adjustments should be implemented to respond to the needs of the individual and aim to remove any barriers or support access, by adapting: \u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe physical environment: physical features such as the meeting place and its accessibility\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eprogramme delivery: the way things are done, including age ranges, the programme, routines\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ESupport mechanisms: such as equipment, adapting communication, level of support.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EWhat is reasonable for the Group is dependent upon the effectiveness of the adjustment, whether it can actually be done, the cost and the Group\u2019s available resources. These principles should also apply for Explorer and Scout Network members.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EMaking reasonable adjustments is an on-going duty and should be regularly reviewed. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.5.1.3 Support and guidance\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ESection Teams and Groups may request guidance from a network of volunteers supporting inclusion within Districts, Counties, Countries and from UK Headquarters. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EInformation and guidance is available to \u003Ca href=\u0022/volunteers/equity-diversity-and-inclusion/including-disabled-and-neurodivergent-people/\u0022 title=\u0022Including disabled people\u0022\u003Esupport young people with additional needs and neurodiversity\u003C/a\u003E and about \u003Ca href=\u0022/information-for-parents/scouts-with-additional-needs/\u0022 title=\u0022Scouts with additional needs\u0022\u003Eadditional needs.\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003EThere is also information to \u003Ca href=\u0022/volunteers/running-things-locally/grants-and-funds-for-your-local-group/grants-from-uk-scouts/additional-needs-grant/\u0022 title=\u0022Additional Needs Grant\u0022\u003Eobtain funding to support additional needs\u003C/a\u003E.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EInformation about reasonable adjustments to uniform is included in POR 10.5 and 10.6.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/4b-our-delivery-sections/4b5-programme-flexibility-for-individual-members/","id":89417,"nodeName":"4b.5 Programme flexibility for individual members","title":"Programme flexibility for individual members","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Programme flexibility for individual members","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84OTQxNyJ9","canonicalUrl":"https://www.scouts.org.uk/por/4b-our-delivery-sections/4b5-programme-flexibility-for-individual-members/"},{"number":"4b.6","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E4b.6.1.1 Membership\u0026nbsp;\u003Cbr\u003E\u003C/strong\u003EA Joint Unit may consist of Rainbow Guides and Squirrels and Beavers; or Brownie Guides and Cubs; or Guides and Scouts who work together in one Unit. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EAs a Joint Unit, operational management may be shared. \u00A0\u003C/p\u003E\n\u003Cp\u003EFormal Joint Units are not permitted between Explorer Units or Scout Networks and sections of Girlguiding, though joint activities are encouraged. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.6.1.2 Age groups\u00A0\u003C/strong\u003E\u003Cbr\u003EA joint Unit is open to members of The Scout Association and of Girlguiding. 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for each section are:\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 cellspacing=\u00220\u0022 cellpadding=\u00220\u0022 width=\u0022480\u0022 style=\u0022border-collapse: collapse; width: 506px; border-spacing: 0px; border: 0px solid rgb(0, 0, 0);\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr height=\u002222\u0022 style=\u0022height: 16.5pt;\u0022\u003E\n\u003Ctd class=\u0022xl63\u0022 width=\u002271\u0022 height=\u002222\u0022 style=\u0022height: 16.5pt; width: 81.0625px; border-color: rgb(0, 0, 0);\u0022\u003E\u003Cstrong\u003ESection\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd class=\u0022xl63\u0022 width=\u0022198\u0022 style=\u0022border-left: none rgb(0, 0, 0); width: 197.797px; border-top-color: rgb(0, 0, 0); border-right-color: rgb(0, 0, 0); border-bottom-color: rgb(0, 0, 0);\u0022\u003E\u003Cstrong\u003ECore age range\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd class=\u0022xl63\u0022 width=\u0022104\u0022 style=\u0022border-left: none rgb(0, 0, 0); width: 109.688px; 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81.0625px;\u0022\u003EBeavers\u003C/td\u003E\n\u003Ctd class=\u0022xl64\u0022 style=\u0022border-top: none rgb(0, 0, 0); border-left: none rgb(0, 0, 0); border-right-color: rgb(0, 0, 0); border-bottom-color: rgb(0, 0, 0); width: 197.797px;\u0022\u003E6\u003Csup\u003Eth\u003C/sup\u003E to 8\u003Csup\u003Eth\u003C/sup\u003E birthday\u003C/td\u003E\n\u003Ctd class=\u0022xl64\u0022 style=\u0022border-top: none rgb(0, 0, 0); border-left: none rgb(0, 0, 0); border-right-color: rgb(0, 0, 0); border-bottom-color: rgb(0, 0, 0); width: 109.688px;\u0022\u003E5\u00BE years\u003C/td\u003E\n\u003Ctd class=\u0022xl64\u0022 style=\u0022border-top: none rgb(0, 0, 0); border-left: none rgb(0, 0, 0); border-right-color: rgb(0, 0, 0); border-bottom-color: rgb(0, 0, 0); width: 112.453px;\u0022\u003E8\u00BD years\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr height=\u002222\u0022 style=\u0022height: 16.5pt;\u0022\u003E\n\u003Ctd class=\u0022xl64\u0022 height=\u002222\u0022 style=\u0022height: 16.5pt; 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Any forum or committee should have young persons and adults working together\u00A0\u003C/li\u003E\n\u003Cli\u003ENights Away opportunities: \u00A0\u003Cbr\u003E\n\u003Cul\u003E\n\u003Cli\u003EBeavers, Cubs, Scouts, and Explorers: the opportunity for every young person to attend at least one nights away activity every year\u00A0\u003C/li\u003E\n\u003Cli\u003ESquirrels: may attend a nights away event, but nights away for Squirrels is not part of the minimum standard for Squirrels.\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.11.1.2 Minimum standards for Scout Network sections\u003C/strong\u003E\u003Cbr\u003EEach Scout Network section must meet the following minimum standards: \u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ELeadership: every District with a Scout Network must appoint a District 14-24 Team Leader in line with POR Chapter 16\u00A0\u003C/li\u003E\n\u003Cli\u003ENights Away: every Scout Network member must have the opportunity to attend a camp every year\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.11.1.3 District support\u003C/strong\u003E\u003Cbr\u003EThe District Programme Team is responsible for supporting all sections to meet the minimum standards outlined above. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.11.1.4 Failure to meet minimum standards\u003Cbr\u003E\u003C/strong\u003EIf a section fails to reach the minimum standard for two consecutive years, the District Lead Volunteer should consider closing it. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EA section which fails to reach the minimum standard for three consecutive years must be closed by the District Lead Volunteer, following consultation with:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe Group Trustee Board (for Squirrels, Beavers, Cubs, Scouts)\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe District Trustee Board (for Explorers, Scout Network).\u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/4b-our-delivery-sections/4b11-minimum-standards/","id":89423,"nodeName":"4b.11 Minimum standards","title":"Minimum standards","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Minimum standards","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84OTQyMyJ9","canonicalUrl":"https://www.scouts.org.uk/por/4b-our-delivery-sections/4b11-minimum-standards/"},{"number":"4b.12","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E4b.12.1.1 Sectional Top Awards\u003C/strong\u003E\u003Cbr\u003EThere are Top Awards for each section, with criteria specified by\u003Cbr\u003EUK Headquarters.\u003C/p\u003E\n\u003Cp\u003EThe Sectional requirements for awards and badges are linked here:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003E\u003Ca href=\u0022/squirrels/awards/\u0022 title=\u0022Squirrel Awards\u0022\u003ESquirrels\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/beavers/awards/\u0022 title=\u0022Beaver Awards\u0022\u003EBeaver\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/cubs/awards/\u0022 title=\u0022Cub Awards\u0022\u003ECubs\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/scouts/awards/\u0022 title=\u0022Scout Awards\u0022\u003EScouts\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/explorers/awards/\u0022 title=\u0022Explorer Awards\u0022\u003EExplorers\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/network/awards/\u0022 title=\u0022Awards\u0022\u003EScout Network\u003C/a\u003E\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E4b.12.2 The King\u0027s Scout Award\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.12.2.1 About the Award\u003Cbr\u003E\u003C/strong\u003EThe King\u2019s Scout Award is the highest Top Award available. It is available for Explorers once they have reached their 16th birthday and for Scout Network members.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EFollow this link to the \u003Ca href=\u0022/top-awards/kings-scout-award/\u0022 title=\u0022King\u0027s Scout Award\u0022\u003EAward details\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.12.2.2 Notification and presentation\u003Cbr\u003E\u003C/strong\u003EExcept in Scotland, on completion of the Award, UK Headquarters must be notified, and the badge and certificate will then be sent to the relevant King\u2019s Scout Award Parcel Recipient to arrange presentation or, if none appointed, to the relevant Lead Volunteer.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIn Scotland, the completed application should be sent to Scouts Scotland who will notify UK Headquarters and send the badge and certificate to the relevant King\u2019s Scout Award Parcel Recipient or District Lead Volunteer.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E4b.12.3 The Explorer Belt\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.12.3.1 About the Award\u003Cbr\u003E\u003C/strong\u003EThe Explorer Belt is designed to enable Explorers, Scout Network members and members of Ranger Guides aged 16 or over, working as a team, to plan, train for and undertake their own expedition abroad.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EParticipants aged 16 or 17 years old, they may only participate in an organised expedition supported by an in-country leadership team, rather than being self-led.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EFollow this link to the \u003Ca href=\u0022/top-awards/explorer-belt/\u0022 title=\u0022Explorer Belt\u0022\u003EAward details\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.12.3.2 Registration and presentation\u003Cbr\u003E\u003C/strong\u003EThe young person must register with UK Headquarters to begin working on the award and must then be assigned a mentor locally. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EOn completion of the award, UK Headquarters must be notified and the badge and certificate will be sent to the relevant Lead Volunteer for presentation.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E4b.12.4 The Scouts of the World Award\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.12.4.1 About the Award\u003Cbr\u003E\u003C/strong\u003EThe Scouts of the World Award aims to encourage Scout Network members with their personal development and development of life skills as well as to support projects within society, locally, nationally and globally.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EFollow this link to the \u003Ca href=\u0022/network/awards/scouts-of-the-world-award/\u0022 title=\u0022Scouts of the World Award\u0022\u003EAward details\u003C/a\u003E.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.12.4.2 Completion and presentation\u00A0\u003C/strong\u003E\u003Cbr\u003EOn satisfactory completion of the award, UK Headquarters must be notified, and the badge and certificate will be sent to the relevant District 14-24 Team Leader.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.12.4.3 Delivery\u003C/strong\u003E\u003Cbr\u003EThe award is delivered by members who have been trained by UK Headquarters as trainers for the award, according to the requirements set out by WOSM. UK Headquarters provides support to those members wishing to become mentors who support Scout Network members through their award journey.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E4b.12.5 The Duke of Edinburgh\u0027s Award\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.12.5.1 About the Award\u003Cbr\u003E\u003C/strong\u003EFor England and Wales, The Scout Association is a Licenced Organisation for the Duke of Edinburgh\u0027s (DofE) Award.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Country Headquarters of Northern Ireland and Scotland are each separate Licenced Organisations. England and Wales are managed by UK Headquarters.\u00A0\u003C/p\u003E\n\u003Cp\u003EFollow this link to the \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/top-awards-for-young-people/the-duke-of-edinburghs-award/\u0022 title=\u0022The Duke of Edinburgh\u0027s Award\u0022\u003EAward details\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EBritish Scouting Overseas and the Overseas Territories use the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://intaward.org/\u0022 target=\u0022_blank\u0022 title=\u0022Duke Of Edinburgh\u2019s International Award\u0022\u003EDuke Of Edinburgh\u2019s International Award\u003C/a\u003E.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.12.5.2 County/Region coordination\u003C/strong\u003E\u003Cbr\u003EIn England and Wales, each County should identify a member of the County Programme Team to act as the link to UK Headquarters in respect of The DofE Award.\u003C/p\u003E\n\u003Cp\u003EIn Scotland, each Region should identify a member of the Region Programme Team to co-ordinate support for the DofE Award.\u003C/p\u003E\n\u003Cp\u003EThis person(s) must:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eparticipate in a DofE Verifier Training before being given verifier permissions.\u003C/li\u003E\n\u003Cli\u003Eparticipate in a County DofE Adviser Induction within 3 months of appointment (in Scotland this induction is delivered by Scouts Scotland).\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EExcept in Northern Ireland and Scotland, where such a person is not in post, the Programme Team at UK Headquarters can adopt responsibility for the County as an interim measure.\u003C/p\u003E\n\u003Cp\u003EThe County Programme Team must coordinate the support for the DofE Award within the County.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.12.5.3 Scotland volunteers aged 16 and 17\u003C/strong\u003E\u003Cbr\u003EIn Scotland, any young person aged 16 or 17 undertaking a regulated role as part of their DofE Award must have a criminal record check (Scouts PVG disclosure) which has been cleared to volunteer by the UK Headquarters Safeguarding Team before they commence their volunteering. They must be recorded on the membership system as a Young Helper. It is the responsibility of the Region Programme Team to ensure that this is completed.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.12.5.4 District support\u003C/strong\u003E\u003Cbr\u003EExcept in Scotland, the District Programme Team may appoint one or more of its members to coordinate the local support for the Award.\u003C/p\u003E\n\u003Cp\u003ESuch a person must participate in appropriate training for the role within one year of appointment. 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Font\u0026quot;]}\u0022\u003EOrganisation\u003C/span\u003E\u003C/strong\u003E\u003Cbr\u003EScout Network(s) are part of a District\u2019s 14-24 provision. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.13.1.2 Membership\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAll members aged 18-24 in a District may join their District\u2019s Scout Network in addition to any adult role that they may hold.\u00A0\u003C/li\u003E\n\u003Cli\u003EMembers of the Scout Network do not need to hold any adult role.\u00A0\u003C/li\u003E\n\u003Cli\u003EAll Scout Networks must be open for membership to all except in special situations. Special situations include those where there are specific cultural or religious requirements for a single sex Scout Network (POR 3.1.1.6).\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.13.1.3 Participation and leadership\u003C/strong\u003E\u003Cbr\u003EThe Scout Network should provide opportunities for the members to take part in the decision-making process. Any forum or committee should have Scout Network Members and the District 14-24 Team Member(s) working together. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4b.13.1.4 \u003Cspan class=\u0022NormalTextRun SCXW267895267 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342448,\u0026quot;3\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,201341986,\u0026quot;3\u0026quot;,335559685,\u0026quot;0\u0026quot;,201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;5\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,469769226,\u0026quot;NunitoSans-Regular\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,335559739,\u0026quot;120\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Normal\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;1\u0026quot;,469769226,\u0026quot;NunitoSans-Regular,\u6E38\u660E\u671D\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Default Paragraph Font\u0026quot;]}\u0022\u003ELinks\u003C/span\u003E\u003C/strong\u003E\u003Cbr\u003EWithin the District 14-24 Team, the Scout Network should have a \u003Ca href=\u0022/volunteers/running-your-section/running-a-scout-network-unit/running-your-unit/link-arrangements/\u0022 title=\u0022Link arrangements\u0022\u003Elink agreement\u003C/a\u003E in place with the Explorer Unit(s) within the District.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/4b-our-delivery-sections/4b13-scout-networks/","id":89425,"nodeName":"4b.13 Scout Networks","title":"Scout Networks","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Scout Networks","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84OTQyNSJ9","canonicalUrl":"https://www.scouts.org.uk/por/4b-our-delivery-sections/4b13-scout-networks/"}],"id":89411,"nodeName":"4b. Our delivery sections","title":"b. Our delivery sections","type":"pORChapter","image":null,"assets":null,"headerOptions":{"headerTitle":"b. Our delivery sections","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84OTQxMSJ9","canonicalUrl":"https://www.scouts.org.uk/por/4b-our-delivery-sections/"},{"number":"4","url":"/por/4c-local-support-teams/","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EThis chapter was previously sections 4.4, 4.5 and 4.6 from Chapter 4 of the Autumn 2025 edition of POR.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"rules":[{"number":"4c.1","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E4c.1.1 Group teams\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.1.1 \u003Cspan class=\u0022NormalTextRun SCXW236374323 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342448,\u0026quot;3\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,201341986,\u0026quot;3\u0026quot;,335559685,\u0026quot;0\u0026quot;,201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;5\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,469769226,\u0026quot;NunitoSans-Regular\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,335559739,\u0026quot;120\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Normal\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;1\u0026quot;,469769226,\u0026quot;NunitoSans-Regular,\u6E38\u660E\u671D\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Default Paragraph Font\u0026quot;]}\u0022\u003EPurpose\u003C/span\u003E\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA Group consists of Squirrel, Beaver, Cub, and Scout Section Teams (POR 4b.1), a Group Leadership Team (POR 4c.1.2) and a Group Trustee Board (POR 5b.3.3)\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E4c.1.2 Group Leadership Team\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.2.1 Purpose\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Group Leadership Team supports volunteers across all sections, helping them to work well together and feel motivated. They make sure the Group is respected and supported in their local community. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.2.2 Membership\u00A0\u003C/strong\u003E\u003Cbr\u003EGroup Leadership Team membership:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ETeam members are:\u00A0\n\u003Cul\u003E\n\u003Cli\u003Ethe Group Lead Volunteer(s)\u00A0\u003C/li\u003E\n\u003Cli\u003Eall Section Team Leaders of the Group\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe sub-team Leaders of any appointed sub-teams of the Group Leadership Team\u00A0\u003C/li\u003E\n\u003Cli\u003Eother Group Leadership Team Members appointed by the Group\u2019s Lead Volunteer(s)\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003Ethe Group Lead Volunteer is the Team Leader of the Group Leadership Team. In the case of a joint appointment (two or more volunteers) as Group Lead Volunteer, they must agree between them how best to exercise team leadership of the Group Leadership Team.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.2.3 Responsibilities\u00A0\u003C/strong\u003E\u003Cbr\u003EThe Group Leadership Team must complete the tasks described in the team description. The tasks are grouped under these headings:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ESupport the Group\u0027s sections\u003C/li\u003E\n\u003Cli\u003EDevelop our volunteers\u003C/li\u003E\n\u003Cli\u003EEngage with the community\u003C/li\u003E\n\u003Cli\u003EOpen new provision\u003C/li\u003E\n\u003Cli\u003EManage incidents\u003C/li\u003E\n\u003Cli\u003ESupport effective processes\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EAdditionally, the Group Leadership Team must:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EEnsure Data Protection compliance in the Group as described in POR 2a.3, including the Leadership Team responsibilities listed at POR 2a.3.2.2 and covering all of the Group\u2019s Teams and sub-teams\u00A0\u003C/li\u003E\n\u003Cli\u003EHave in place provisions to respond to\u202F\u003Ca href=\u0022/volunteers/running-things-locally/gdpr-toolkit/step-12-responding-to-a-breach/\u0022 title=\u0022Step 12: Responding to a breach\u0022\u003Edata breaches\u003C/a\u003E\u202Fand\u202F\u003Ca href=\u0022/volunteers/running-things-locally/gdpr-toolkit/step-4-understanding-data-subjects-rights/\u0022 title=\u0022Step 4: Understanding data subjects\u0027 rights\u0022\u003Esubject rights requests\u003C/a\u003E\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ERead the complete \u003Ca href=\u0022/volunteers/running-things-locally/local-teams/group-leadership-teams/\u0022 title=\u0022Group Leadership Teams\u0022\u003EGroup Leadership Team description\u003C/a\u003E on scouts.org.uk.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.2.4 Sub-teams\u00A0\u003C/strong\u003E\u003Cbr\u003EThe Group Leadership Team may agree to appoint one or more sub-teams responsible for specific tasks. The Group Leadership Team must approve the creation of a sub-team before it is created. Team Leaders of a sub-team are ex officio Group Leadership Team Members.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E4c.1.3 Partnerships between Groups and Explorer Scout Units\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.3.1 Organisation\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EExplorers are a District provision and are part of the District structure, but an Explorer Unit may be partnered with a specific Group.\u003C/p\u003E\n\u003Cp\u003EWhere no District 14-24 Team Leader is appointed, the District Lead Volunteer must undertake the role in the context of POR 4c.2.4.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.3.2 Partnership Agreements\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EWhere an Explorer Unit is partnered with a Group, there must be a Partnership Agreement in place.\u00A0\u003C/li\u003E\n\u003Cli\u003EThe purpose of the Partnership Agreement is to document the operational relationship between a District, a Group and an Explorer Unit.\u00A0\u003Cbr\u003EWhilst many links may be informal, it is important to have a formal Partnership Agreement to ensure that links are maintained and obvious to both parties.\u00A0\u003C/li\u003E\n\u003Cli\u003EPartnership Agreements are not intended to be legally binding documents. \u00A0Each Partnership Agreement must include the following sentence: \u2018This document is not intended to create legal relations\u2019.\u00A0\u003C/li\u003E\n\u003Cli\u003EThe Partnership Agreement must be signed by\u00A0\n\u003Cul\u003E\n\u003Cli\u003Ethe District 14-24 Team Leader\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe Explorer Section Team Leader\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe Group Lead Volunteer.\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003EEach Partnership Agreement must be reviewed annually.\u003C/li\u003E\n\u003Cli\u003EThe signed Partnership Agreement must be made available to the Group Trustee Board and the District Trustee Board.\u00A0\u003C/li\u003E\n\u003Cli\u003EFurther information:\u00A0\n\u003Cul\u003E\n\u003Cli\u003EThere is advice about financial matters for partnerships between Groups and Units at \u003Ca href=\u0022#\u0022 title=\u0022Explorer Scout Finance\u0022\u003EExplorer Scout Finance\u003C/a\u003E.\u00A0\u003C/li\u003E\n\u003Cli\u003EThere is further detail available about \u003Ca href=\u0022#\u0022 title=\u0022Partnership Agreement\u0022\u003EPartnership Agreements\u003C/a\u003E.\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.3.3 District 14\u201324 Team Leader responsibilities\u00A0\u003C/strong\u003E\u003Cbr\u003EThe District 14-24 Team Leader must ensure that:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe Partnership Agreement sets out clearly the links between the Explorer Unit and the Group and arrangements on liaison, the use of equipment, facilities, finances and resources\u003C/li\u003E\n\u003Cli\u003Ethe Partnership Agreement is reviewed regularly to ensure its continuing appropriateness in changing circumstances\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E4c.1.4 Types of Group\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.4.1 Group registration\u003C/strong\u003E\u003Cbr\u003EA Group may be registered as one of:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ean Open Group (POR 4c.1.5)\u003C/li\u003E\n\u003Cli\u003Ea Sponsored Group (POR 4c.1.6)\u003C/li\u003E\n\u003Cli\u003Ea Joint Scout and Guide Group (POR 4c.1.7).\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EA Group must not formally affiliate with external bodies unless it is registered as a Sponsored Group (POR 4c.1.6) or a Joint Scout and Guide Group (POR 4c.1.7).\u003C/p\u003E\n\u003Cp\u003EThis does not apply to partnerships between Groups and Explorer Units (see POR 4c.1.3).\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E4c.1.5 Open Groups\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.5.1 Purpose\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EMost Groups have no formal relationship with any other organisation and have a policy of unrestricted recruitment. Such Groups are called Open Groups.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E4c.1.6 Sponsored Groups\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.6.1 Sponsors\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThere is guidance on sponsoring agreements, responsibilities of sponsoring authorities and agreements with regard to property and equipment at \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/administration-and-management/community-sponsorship/\u0022 title=\u0022Community Sponsorship\u0022\u003ECommunity Sponsorship\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.6.2 Who may sponsor?\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA Sponsored Group may be sponsored by an organisation approved by UK Headquarters. The Group must have a policy of recruitment \u2013 whether unrestricted or restricted \u2013 defined in a formal agreement between the Group Trustee Board and the Sponsoring Authority.\u003C/p\u003E\n\u003Cp\u003EExamples of approved organisations include religious bodies, schools, industrial or commercial firms, residents\u0027 and community associations and formations of His Majesty\u0027s Forces.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.6.3 Membership is voluntary\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIf a Sponsored Group is sponsored by a university, college or school, membership of the Group must be voluntary for the students or pupils of the Sponsoring organisation.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.6.4 Recruitment must be lawful\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThere must be no restriction on recruitment which contravenes the provisions of any law. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.6.5 Sponsoring Authority\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe organisation which sponsors the Group must appoint a person or committee to act as the Sponsoring Authority. The District Lead Volunteer must be informed of this appointment.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.6.6 Disagreements\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIn the event of a disagreement between the Sponsoring Authority and the Group Lead Volunteer, the matter must be referred to the District Lead Volunteer. (See POR Chapter 16 for further information)\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E4c.1.7 Joint Scout and Guide Groups\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.7.1 Recognition\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EJoint Scout and Guide Groups (or Joint Guide and Scout Groups) are recognised and supported by The Scout Association and Girlguiding.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.7.2 Scouts and Girlguiding are separate organisations\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Scouts and Girlguiding are each federations of separate charities, with separate Royal Charters. This means that although joint Scout and Guide Groups work together operationally, care must be taken to ensure that rules relevant to each charity are applied, and that governance must be handled separately.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.7.3 Registration \u003Cbr\u003E\u003C/strong\u003EJoint Scout and Guide Groups must be registered with both Associations and be fully integrated into the normal District, Division and County structures of each Association.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ERegistration of a Joint Scout and Guide Group requires the approval of the relevant Scout County\u202F(\u003Csup\u003E[NI]\u003C/sup\u003E Regional) Lead Volunteer and Guide County Commissioner. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.7.4 Operating arrangements\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe detailed operating arrangements for a Joint Scout and Guide Group are a matter for local agreement. These operating arrangements must be documented, regularly reviewed and agreed separately by the respective Trustee Boards (or their Girlguiding equivalent) referred to in POR 4c.1.7.2.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.7.5 Programme\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EEach section (or Girlguiding equivalent) within the Joint Scout and Guide Group must follow the relevant Association\u0027s member programme for the section. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.7.6 Ages 4-13 inclusive only\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAs a Scout Group, a Joint Scout and Guide Group cannot have an Explorer Scout Unit. They are very strongly encouraged to enter a Partnership Agreement with the Scout District in order to make provision for young people being able to continue in Scouts once they reach their 14th birthday.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.7.7 Property\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ESee POR 5a.8 for matters regarding joint use of property.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E4c.1.8 Special Groups\u003C/h4\u003E\n\u003Cp\u003E(For people in hospital or with severe disabilities)\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.8.1 Purpose\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA special provision may be developed to enable young people with a shared protected characteristic to access Scouts such as in a hospice or hospital. Special provisions may be used where it is not possible or appropriate for a young person to access mainstream Scouts.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.8.2 Reasonable adjustments\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EOperations which do not follow the standard age range of sections must be approved by the District Lead Volunteer in consultation with those providing special provision such as a hospice. \u0026nbsp;Age range flexibility should meet the required standards outlined in POR 4b.8.1.3.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.8.3 Becoming a member\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EYouth membership is acquired through making the Promise at an investiture ceremony. The Promise needs to be meaningful for each member and flexibility in expressing the Promise may be required to meet the needs of the individual.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.8.4 Uniform\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EMembers may wear the uniform of the appropriate section to which they belong.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.8.5 Gateway Award\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.mencap.org.uk/about-us/our-projects/gateway-award\u0022 target=\u0022_blank\u0022 title=\u0022The Gateway Award (Mencap)\u0022\u003EGateway Award\u003C/a\u003E operated by Mencap, as an alternative to the DofE Award, may be achieved following the successful completion of the Gateway Award programme. The cloth badge is worn on the upper left arm.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.1.8.6 Guidance\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFurther guidance on the formation and operation of Special Groups is available from UK Headquarters.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/4c-local-support-teams/4c1-group-teams-and-their-members/","id":89428,"nodeName":"4c.1 Group Teams and their members","title":"Group Teams and their members","type":"pORRule","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Group Teams and their members","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out the policy and rules for local sections, Groups, Districts and Counties.","subHeader":"Find out the policy and rules for local sections, Groups, Districts and Counties.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84OTQyOCJ9","canonicalUrl":"https://www.scouts.org.uk/por/4c-local-support-teams/4c1-group-teams-and-their-members/"},{"number":"4c.2","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E4c.2.1 Counties with no Districts\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.1.1 Role of County\u003C/strong\u003E\u003Cbr\u003ESome Counties have no Districts. In this case, POR 4c.2 does not apply. See POR 4c.3 for more detail of the role of the County in these cases.\u003C/p\u003E\n\u003Ch4\u003E4c.2.2 District teams\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.2.1 District team structure\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA District consists of a Leadership Team, a 14-24 Team, a Programme Team, a Volunteering Development Team, a Support Team and a Trustee Board (POR 5b.1)\u003C/p\u003E\n\u003Ch4\u003E4c.2.3 District Leadership Team\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.3.1 Purpose\u00A0\u003C/strong\u003E\u003Cbr\u003EThe District Leadership Team leads and inspires volunteers to give young people great experiences and skills for life. It ensures that each of the District\u2019s teams are organised, have enough volunteers, and can support delivery of a great programme. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.3.2 Membership\u00A0\u003C/strong\u003E\u003Cbr\u003EDistrict Leadership Team membership:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eteam members are:\u00A0\n\u003Cul\u003E\n\u003Cli\u003Ethe District Lead Volunteer(s)\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe District Youth Lead(s)\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe Group Lead Volunteer(s) of each of the Groups of the District\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe Team Leaders of each of the District\u2019s 14-24 team, Programme team, Volunteering Development team and Support team\u00A0\u003C/li\u003E\n\u003Cli\u003Eother District Leadership Team Members appointed by the Lead Volunteer(s) of the District\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe Sub-team Leaders of any appointed sub-teams of the District Leadership Team (but note Rule 4c.2.3.4)\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003Ethe District Lead Volunteer is the Team Leader of the District Leadership Team. \u00A0\u00A0\u003Cbr\u003EIn the case of a joint appointment (two or more volunteers) as District Lead Volunteer, they must agree between them how best to exercise team leadership of the District Leadership Team.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.3.3 Responsibilities\u00A0\u003C/strong\u003E\u003Cbr\u003EThe District Leadership Team must complete the tasks described in the team description:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EMaking sure each of the teams across the District:\u00A0\n\u003Cul\u003E\n\u003Cli\u003Eare working effectively\u00A0\u003C/li\u003E\n\u003Cli\u003Emake young people and volunteers feel welcome and included\u003C/li\u003E\n\u003Cli\u003Eare inclusive and reflect the demographics of their local area\u003C/li\u003E\n\u003Cli\u003Ehave the resources, skills and enthusiasm to deliver the Scouts\u2019 strategy.\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003EEnsuring that volunteers across the District\u2019s teams\u00A0\n\u003Cul\u003E\n\u003Cli\u003Efulfil their safety and safeguarding responsibilities\u00A0\u003C/li\u003E\n\u003Cli\u003Ebrief helpers on safety and safeguarding\u00A0\u003C/li\u003E\n\u003Cli\u003Emake sure that volunteers embrace Our Volunteering Culture.\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003ESupporting recruitment to make sure there are Group Lead Volunteers, Chairs and Team Leaders in the District and its Groups, \u00A0\u003C/li\u003E\n\u003Cli\u003EProviding leadership and inspiration to volunteers (and staff, if relevant)\u00A0\u003C/li\u003E\n\u003Cli\u003EEnsuring that the District\u2019s teams are fully developed, organised and focussed on supporting programme delivery.\u202F\u00A0\u003C/li\u003E\n\u003Cli\u003ESupporting the District Youth Lead(s) to work with District and Group teams so they can be shaped by young people. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003EEnsuring Data Protection compliance in the District \u2013 including the Leadership Team responsibilities listed at 2a.3.2.2 and including all District Teams and sub-teams\u00A0\u003C/li\u003E\n\u003Cli\u003EHave in place provisions to respond to \u003Ca href=\u0022/volunteers/running-things-locally/gdpr-toolkit/step-12-responding-to-a-breach/\u0022 title=\u0022Step 12: Responding to a breach\u0022\u003Edata breaches\u003C/a\u003E, data protection complaints and \u003Ca href=\u0022/volunteers/running-things-locally/gdpr-toolkit/step-4-understanding-data-subjects-rights/\u0022 title=\u0022Step 4: Understanding data subjects\u0027 rights\u0022\u003Esubject rights requests\u003C/a\u003E.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ERead the complete \u003Ca href=\u0022/volunteers/running-things-locally/local-teams/district-county-leadership-teams/\u0022 title=\u0022District / County Leadership Teams\u0022\u003EDistrict Leadership Team description\u003C/a\u003E on scouts.org.uk.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.3.4 Sub-teams \u003Cbr\u003E\u003C/strong\u003EDistrict teams can each have sub-teams, where relevant and appropriate. Any sub-team must be responsible for specific tasks. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EThe District Leadership Team should not normally need to appoint its own sub-teams. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EFor the other District teams (14-24, Programme, Volunteering Development and Support), creation and appointment of any sub-teams must be agreed by the District Leadership Team.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E4c.2.4 District 14-24 Team\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.4.1 Purpose\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe District 14\u201324 Team supports all volunteers in Explorer, Young Leader, and Scout Network sections. They help these Section Teams plan and deliver great programmes for young people.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.4.2 Membership\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe District 14-24 Team members are:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe District 14-24 Team Leader(s)\u003C/li\u003E\n\u003Cli\u003Eeach of the Explorer Section Team Leaders of the District, including the Young Leader Unit Team Leader\u003C/li\u003E\n\u003Cli\u003Esub-team Leaders of any appointed sub-teams\u003C/li\u003E\n\u003Cli\u003Eother District 14-24 Team Members appointed by the District 14-\u003Cbr\u003E24 Team Leader\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.4.3 Responsibilities\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe District 14-24 Team must complete the tasks described in the team description. The tasks are grouped under these headings:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ESupport Explorer, Young Leader, and Scout Network Section Teams\u003C/li\u003E\n\u003Cli\u003EDevelop our volunteers\u003C/li\u003E\n\u003Cli\u003ESupport the development of young people in sections\u003C/li\u003E\n\u003Cli\u003EManage incidents\u003C/li\u003E\n\u003Cli\u003ESupport effective processes\u003C/li\u003E\n\u003Cli\u003Emaintaining an effective and motivated group of volunteers within\u003Cbr\u003Ethe Explorer (including Young Leader) Units\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ERead the complete \u003Ca href=\u0022/volunteers/running-things-locally/local-teams/14-24-teams/\u0022 title=\u002214-24 Teams\u0022\u003EDistrict 14-24 Team description\u003C/a\u003E on scouts.org.uk.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.4.4 Sub-teams\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe District 14-24 Team may appoint one or more sub-teams responsible for specific tasks. The District Leadership Team must approve the creation of a sub-team before it is created. Team Leaders of a sub-team are District 14-24 Team Members. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.4.5 Shared teams\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA District Leadership Team may decide with a neighbouring District Leadership Team to share a 14-24 Team. This must be recorded on the membership system as two District 14-24 Teams \u2013 one in each District. Each member of the shared team must have two roles, one in each District. Each District Leadership Team remains jointly responsible for a shared District 14-24 Team.\u003C/p\u003E\n\u003Ch4\u003E4c.2.5 District Programme Team\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.5.1 Purpose\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe District Programme Team helps every section in the District run a safe, enjoyable and quality programme. To help do this, they bring Section Team volunteers together with activity experts.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.5.2 Membership\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EDistrict Programme Team members are:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe District Programme Team Leader(s)\u003C/li\u003E\n\u003Cli\u003ESub-Team Leaders of any appointed sub-teams\u003C/li\u003E\n\u003Cli\u003EOther District Programme Team Members appointed by the District Programme Team Leader\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.5.3 Responsibilities\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe District Programme Team must complete the tasks described in the team description. The tasks are grouped under these headings:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EHelp Section Teams run quality programmes\u003C/li\u003E\n\u003Cli\u003EKeep an eye out for any learning which may help Section Teams to deliver a fantastic programme for all.\u003C/li\u003E\n\u003Cli\u003EOrganise programme networking opportunities\u003C/li\u003E\n\u003Cli\u003EHelp Section Teams access expert advice and support:\u003C/li\u003E\n\u003Cli\u003EApprove activities and permits (when shared by the Lead\u003Cbr\u003EVolunteer).\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ERead the complete \u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/how-teams-share-tasks/accreditations/programme-team-accreditations/\u0022 title=\u0022Programme Team Accreditations\u0022\u003EDistrict Programme Team description\u003C/a\u003E on scouts.org.uk.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.5.4 Sub-teams\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA District Programme Team may appoint one or more sub-teams responsible for specific tasks. The District Leadership Team must approve the creation of a sub-team. Team Leaders of a sub-team are District Programme Team Members.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.5.5 Shared teams\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA District Leadership Team may decide with a neighbouring District Leadership Team to share a Programme Team. This must be recorded on the membership system as two District Programme Teams \u2013 one in each District. Each member of the shared team must have two roles, one in each District. Each District Leadership Team remains jointly responsible for a shared District Programme Team.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E4c.2.6 District Volunteering Development Team\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.6.1 Purpose\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe District Volunteering Development Team makes sure all volunteers in their District have a positive and enjoyable volunteering experience. They make it easy for people to join and learn new skills.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.6.2 Membership\u00A0\u003C/strong\u003E\u003Cbr\u003EDistrict Volunteering Development Team members are:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe District Volunteering Development Team Leader(s)\u003C/li\u003E\n\u003Cli\u003ESub-Team Leaders of any appointed sub-teams\u003C/li\u003E\n\u003Cli\u003Eother District Volunteering Development Team Members appointed by the District Volunteering Development Team Leader.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.6.3 Responsibilities\u00A0\u003C/strong\u003E\u003Cbr\u003EThe District Volunteering Development Team must complete the tasks described in the team description. The tasks are grouped under these headings:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ESupport all District teams to be aware of, and embrace, Our Volunteering Culture\u003C/li\u003E\n\u003Cli\u003EAttract and welcome new volunteers to District and Group teams\u003C/li\u003E\n\u003Cli\u003EMake sure volunteers are well supported\u003C/li\u003E\n\u003Cli\u003EHelp volunteers with learning\u003C/li\u003E\n\u003Cli\u003ERecognise volunteer\u2019s achievements\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ERead the complete \u003Ca href=\u0022/volunteers/running-things-locally/local-teams/volunteering-development-teams/\u0022 title=\u0022Volunteering Development Teams\u0022\u003EDistrict Volunteering Development Team description\u003C/a\u003E on scouts.org.uk.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.6.4 \u003Cspan class=\u0022NormalTextRun SCXW197449502 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342448,\u0026quot;3\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,201341986,\u0026quot;3\u0026quot;,335559685,\u0026quot;0\u0026quot;,201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;5\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,469769226,\u0026quot;NunitoSans-Regular\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,335559739,\u0026quot;120\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Normal\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;1\u0026quot;,469769226,\u0026quot;NunitoSans-Regular,\u6E38\u660E\u671D\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Default Paragraph Font\u0026quot;]}\u0022\u003ESub-teams\u003C/span\u003E\u00A0\u003C/strong\u003E\u003Cbr\u003EA District Volunteering Development Team may appoint one or more sub-teams responsible for specific tasks. The relevant District Leadership Team must approve the creation of a sub-team before it is created. Team Leaders of a sub-team are Volunteering Development Team members.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.6.5 Shared teams\u00A0\u003C/strong\u003E\u003Cbr\u003EA District Leadership Team may decide with a neighbouring District Leadership Team to share a District Volunteering Development Team. This must be recorded on the membership system as two District Volunteering Development Teams \u2013 one in each District. Each member of the shared team must have two roles, one in each District. Each District Leadership Team remains jointly responsible for a shared District Volunteering Development Team.\u003C/p\u003E\n\u003Ch4\u003E4c.2.7 District Support Team\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.7.1 Purpose\u00A0\u003C/strong\u003E\u003Cbr\u003EThe District Support Team gives tools and resources and practical help to help Scouts run smoothly. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.7.2 Membership\u00A0\u003C/strong\u003E\u003Cbr\u003EDistrict Support Team members are:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe District Support Team Leader(s)\u003C/li\u003E\n\u003Cli\u003ESub-Team Leaders of any appointed sub-teams\u003C/li\u003E\n\u003Cli\u003Eother District Support Team Members appointed by the District Support Team Leader\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.7.3 Responsibilities\u00A0\u003C/strong\u003E\u003Cbr\u003EThe District Support Team must complete the tasks described in the team description. The tasks are grouped under these headings:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ESupport Scouts locally by engaging with the community\u003C/li\u003E\n\u003Cli\u003EOpen new provision\u003C/li\u003E\n\u003Cli\u003ESupport effective processes\u003C/li\u003E\n\u003Cli\u003ELook after property and equipment\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ERead the complete \u003Ca href=\u0022/volunteers/running-things-locally/local-teams/support-teams/\u0022 title=\u0022Support Teams\u0022\u003EDistrict Support Team description\u003C/a\u003E on scouts.org.uk.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.7.4 Sub-teams\u00A0\u003C/strong\u003E\u003Cbr\u003EA District Support Team may appoint one or more sub-teams responsible for specific tasks. The creation of a sub-team must have the prior approval of the relevant District Leadership Team. Team Leaders of a sub-team are District Support Team members.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.2.7.5 Shared teams\u00A0\u003C/strong\u003E\u003Cbr\u003EA District Leadership Team may decide with a neighbouring District Leadership Team to share a District Support Team. This must be recorded on the membership system as two District Support Teams \u2013 one in each District. Each member of the shared team must have two roles, one in each District. 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In this case:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EA County 14-24 Team must exist, with the responsibilities described in POR 4c.2.4.\u003C/li\u003E\n\u003Cli\u003EThe County Trustee Board must take on the responsibilities of the District Trustee Board in respect of Explorer and Network provision in the County, see POR Chapter 5b.\u00A0\u003C/li\u003E\n\u003Cli\u003EThe County constitution is affected, see POR Chapter 5c.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Ch4\u003E4c.3.2 County Leadership Team\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.3.2.1 Purpose\u00A0\u003C/strong\u003E\u003Cbr\u003EThe County Leadership Team leads and inspires volunteers to give young people great experiences and skills for life. They make sure their County teams are organised, have enough volunteers, and can deliver a great programme.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.3.2.2 Membership\u00A0\u003C/strong\u003E\u003Cbr\u003ECounty Leadership Team membership:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ETeam members are:\u00A0\n\u003Cul\u003E\n\u003Cli\u003Ethe County Lead Volunteer(s)\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe County Youth Lead(s) \u00A0\u003C/li\u003E\n\u003Cli\u003Ethe District Lead Volunteers of each of the Districts of the County \u00A0\u003Cbr\u003E(in Counties with no Districts, the Lead Volunteers of each of the Groups in the County)\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe Team Leaders of each of the County\u2019s Programme Team, Volunteering Development Team and Support Team\u00A0\u003C/li\u003E\n\u003Cli\u003Ein Counties with no Districts, the Team Leader of the 14-24 Team.\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe Sub-team Leaders of any appointed sub-teams of the County Leadership Team\u00A0\u003C/li\u003E\n\u003Cli\u003EOther Leadership Team Members appointed by the Lead Volunteer of the County\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003Ethe County Lead Volunteer is the Team Leader of the County Leadership Team. In the case of a joint appointment (two or more volunteers) as County Lead Volunteer, they should agree between them how best to exercise team leadership of the County Leadership Team.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.3.2.3 Responsibilities\u00A0\u003C/strong\u003E\u003Cbr\u003EThe County Leadership Team must complete the tasks described in the team description. \u003Csup\u003E[NI]\u003C/sup\u003E In Northern Ireland Districts are supported by Regional Lead Volunteers and the Scouts NI Country team who will undertake tasks below as applicable.\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EMaking sure that the teams across the County are working effectively, make young people and volunteers feel welcome and included, are inclusive and reflect the demographics of their local area, and have the resources, skills and enthusiasm to deliver the Scouts\u2019 strategy.\u003C/li\u003E\n\u003Cli\u003EMaking sure that volunteers across the County\u2019s teams fulfil their safety and safeguarding responsibilities, helpers are briefed on safety and safeguarding, and make sure volunteers embrace Our Volunteering Culture.\u003C/li\u003E\n\u003Cli\u003EHelping with recruitment for County Chairs, County Team Leaders, County Youth Lead and District Lead Volunteer roles, and supporting the County Youth Lead to work with County teams so their work can be shaped by young people.\u003C/li\u003E\n\u003Cli\u003EProviding leadership and inspiration to volunteers (and, if relevant, staff members) \u00A0\u003C/li\u003E\n\u003Cli\u003EEnsuring that the County\u2019s teams are fully developed, organised and focussed on supporting programme delivery.\u202F\u00A0\u003C/li\u003E\n\u003Cli\u003EGenerating, agreeing and maintaining a vision for the development of Scouts across the whole of the County \u00A0\u003C/li\u003E\n\u003Cli\u003EEnsuring Data Protection compliance in the County \u2013 including the Leadership Team responsibilities listed at POR 2a.3.2.2 and including all County Teams and sub-teams\u003C/li\u003E\n\u003Cli\u003EHave in place provisions to respond to \u003Ca href=\u0022/volunteers/running-things-locally/gdpr-toolkit/step-12-responding-to-a-breach/\u0022 title=\u0022Step 12: Responding to a breach\u0022\u003Edata breaches\u003C/a\u003E, data protection complaints and \u003Ca href=\u0022/volunteers/running-things-locally/gdpr-toolkit/step-4-understanding-data-subjects-rights/\u0022 title=\u0022Step 4: Understanding data subjects\u0027 rights\u0022\u003Esubject rights requests\u003C/a\u003E.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ERead the complete \u003Ca href=\u0022/volunteers/running-things-locally/local-teams/district-county-leadership-teams/\u0022 title=\u0022District / County Leadership Teams\u0022\u003ECounty Leadership Team description\u003C/a\u003E on scouts.org.uk. The same web page also includes a Team Description for a County (without Districts) Leadership Team.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.3.2.4 Sub-teams\u00A0\u003C/strong\u003E\u003Cbr\u003EThe County Leadership Team must agree the appointment of any sub-teams to each of the teams in the County (Programme, Volunteering Development, and Support) of one or more sub-teams responsible for specific tasks. The County Leadership Team should not normally need to appoint its own sub-teams.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E4c.3.3 County 14-24 Team\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.3.3.1 \u003Cspan class=\u0022NormalTextRun SCXW26322459 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 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Font\u0026quot;]}\u0022\u003ERestriction\u003C/span\u003E\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIf the County has Districts, there must not be a 14-24 Team.\u0026nbsp;\u003C/p\u003E\n\u003Ch4\u003E4c.3.4 County Programme Team\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.3.4.1 Purpose\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe County Programme Team oversees and supports the delivery of quality programmes for young people. This includes promoting and supporting Top Awards, and supporting Section programmes when activities are best done at County scale.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.3.4.2 \u003Cspan class=\u0022NormalTextRun SCXW48364923 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342448,\u0026quot;3\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,201341986,\u0026quot;3\u0026quot;,335559685,\u0026quot;0\u0026quot;,201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;5\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,469769226,\u0026quot;NunitoSans-Regular\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,335559739,\u0026quot;120\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Normal\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;1\u0026quot;,469769226,\u0026quot;NunitoSans-Regular,\u6E38\u660E\u671D\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Default Paragraph Font\u0026quot;]}\u0022\u003EMembership\u003C/span\u003E\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ECounty Programme Team members are:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe County Programme Team Leader(s)\u003C/li\u003E\n\u003Cli\u003ESub-Team Leaders of any appointed sub-teams\u003C/li\u003E\n\u003Cli\u003Eother County Programme Team Members appointed by the County Programme Team Leader.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.3.4.3 Responsibilities\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe County Programme Team must complete the tasks described in the team description. The tasks are grouped under these headings:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EHelp Sections within the County to improve their programmes\u003C/li\u003E\n\u003Cli\u003EMake sure Sections are set up to deliver quality programmes\u003C/li\u003E\n\u003Cli\u003EApprove County activities and permits (when shared by the Lead\u003Cbr\u003EVolunteer)\u003C/li\u003E\n\u003Cli\u003ESet up activities in the County.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ERead the complete \u003Ca href=\u0022/volunteers/running-things-locally/local-teams/programme-teams/\u0022 title=\u0022Programme Teams\u0022\u003ECounty Programme Team description\u003C/a\u003E on scouts.org.uk. The same web page also includes a Team Description for a County (without Districts) Programme Team.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.3.4.4 Sub-teams\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA County Programme Team may appoint one or more sub-teams responsible for specific tasks. The relevant County Leadership Team must approve the creation of a sub-team before it is created. Team Leaders of a sub-team are County Programme Team members.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.3.4.5 Shared teams\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA County Leadership Team may decide with a neighbouring County Leadership Team to share a Programme Team. This must be recorded on the membership system as two County Programme Teams \u2013 one in each County. Each member of the shared team must have two roles, one in each County. Each County Leadership Team remains jointly responsible for a shared County Programme Team.\u003C/p\u003E\n\u003Ch4\u003E4c.3.5 County Volunteering Development Team\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4c.3.5.1 Purpose\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe County Volunteering Development Team makes sure all volunteers in their County have a positive and enjoyable volunteering experience. 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This process automatically includes the annual re-registration of each section, Group, District and County. See also POR 3.2.1.2.\u003C/li\u003E\n\u003Cli\u003EIf a section, Group, District or County is not re-registered via completion of the annual census, then it must be closed. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003EAny section,\u202FGroup, District or County\u202Fwhich returns zero members on\u202Fthe annual census, must\u202Fbe closed\u202Funless there are extraordinary circumstances leading to the zero return.\u202F\u00A0\u003C/li\u003E\n\u003Cli\u003EThe process for closure of a section is in POR 4d.2.\u003C/li\u003E\n\u003Cli\u003EThe process for closure of a Group, District or County is in POR 4d.3 \u2013 as part of this process, UK Headquarters will remove the Group, District or County from the membership system.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.1.1.3 Membership subscriptions\u00A0\u003C/strong\u003E\u003Cbr\u003ERegistration renewal also requires the payment of \u00A0\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ethe UK Headquarters\u2019 Membership Subscriptions\u003C/li\u003E\n\u003Cli\u003Eany District, County and Country membership subscriptions payable. \u00A0\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003ESee also POR 5e.8.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/4d-organisation-registration-and-changes/4d1-registration-and-membership-subscriptions/","id":89433,"nodeName":"4d.1 Registration and membership subscriptions","title":"Registration and membership subscriptions","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Registration and membership subscriptions","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84OTQzMyJ9","canonicalUrl":"https://www.scouts.org.uk/por/4d-organisation-registration-and-changes/4d1-registration-and-membership-subscriptions/"},{"number":"4d.2","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E4d.2.1 Squirrel, Beaver, Cub and Scout sections\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.2.1.1 Consultation to open, merge, suspend or close a section\u003Cbr\u003E\u003C/strong\u003EClosing a section under POR 4d.1.1.2(b) or (c) does not require consultation.\u003C/p\u003E\n\u003Cp\u003EThe Group Lead Volunteer may open, merge, suspend or close Squirrel, Beaver, Cub or Scout section(s) following: \u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Econsultation with the Group Leadership Team. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003Econsultation with the District Lead Volunteer. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003Econsultation with the sponsoring authority (if any) \u00A0\u003C/li\u003E\n\u003Cli\u003Esubsequent agreement by the Group Trustee Board to a resolution proposed by the Group Lead Volunteer to open, merge, close or suspend the section(s)\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.2.1.2 Merging of two or more Squirrel, Beaver, Cub or Scout sections\u003Cbr\u003E\u003C/strong\u003EIt is important that any merger is created as a true merger, rather than as a takeover of one section by another. The Volunteering Culture statement (POR Chapter 2c) provides a useful planning framework for creating a successful merger.\u003C/p\u003E\n\u003Cp\u003EAny closure or opening of Drey(s), Colony(s), Pack(s) or Troop(s) as a result of the merger must be recorded on the membership system.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.2.1.3 Suspension of a Squirrel, Beaver, Cub or Scout section\u003Cbr\u003E\u003C/strong\u003EIn the case of suspension of a section, the membership of each member of the suspended section is suspended, unless membership of another section or Group is arranged by the Group Lead Volunteer or the District Lead Volunteer.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.2.1.4 Closure of a Squirrel, Beaver, Cub or Scout section\u003C/strong\u003E\u003Cbr\u003EIn the case of closure of a section, the membership of each member of the closed section should cease, unless membership of another section or Group is arranged by the Group Lead Volunteer or the District Lead Volunteer.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.2.1.5 Changing registration details\u003C/strong\u003E\u003Cbr\u003EThe recorded details of all Squirrel, Beaver, Cub and Scout sections must be maintained up to date on the membership system.\u003C/p\u003E\n\u003Cp\u003EChanges in the recorded details of any Squirrel, Beaver, Cub or Scout section must be made directly on the membership system by the Group Lead Volunteer.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E4d.2.2 Explorer and Scout Network sections\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.2.2.1 Consultation to open, merge, suspend or close a section\u003Cbr\u003E\u003C/strong\u003EClosing a section under POR 4d.1.1.2(b) or (c) does not require consultation.\u003C/p\u003E\n\u003Cp\u003EThe District Lead Volunteer may open, merge or close an Explorer Unit or Scout Network following agreement by the District 14-24 Team Leader, the District Trustee Board and the Group Lead Volunteers of the District following.\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Econsultation with the District 14-24 Team Leader. \u0026nbsp;\u00A0\u003C/li\u003E\n\u003Cli\u003Econsultation with all the Group Lead Volunteers of the District\u00A0\u003C/li\u003E\n\u003Cli\u003Esubsequent agreement by the District Trustee Board to a resolution proposed by the District Lead Volunteer to open, merge or close the Unit(s)\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ETo suspend an Explorer Unit, see POR 4d.2.2.6. \u00A0\u003C/p\u003E\n\u003Cp\u003ETo suspend a Scout Network, see POR 4d.2.2.7. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.2.2.2 Merging of two or more Explorer Units\u003C/strong\u003E\u003Cbr\u003EFor merging two (or more) Explorer Unit(s), the District Lead Volunteer must ensure that the merger is seen as that, rather than a \u2018take over\u2019. The Volunteering Culture statement (POR Chapter 2c) provides a useful planning framework for creating a successful merger.\u003C/p\u003E\n\u003Cp\u003EAny closure or opening of Explorer Unit(s) as a result of the merger must be recorded on the membership system.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.2.2.3 To move an Explorer Unit to another District\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EA decision to move an Explorer Unit from one District to another District must be approved by the District Lead Volunteers for both Districts.\u003C/li\u003E\n\u003Cli\u003EEach District Lead Volunteer\u2019s approval to move an Explorer Unit may only be given following:\u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Econsultation with their District Trustee Board\u003C/li\u003E\n\u003Cli\u003Eif the proposed receiving District is part of a different County, consultation with the County Lead Volunteers for both Counties\u003C/li\u003E\n\u003Cli\u003Esubsequent agreement by their District Trustee Board to a resolution proposed by the District Lead Volunteer to move the Explorer Unit\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EBefore a District Lead Volunteer\u2019s formal consultation with the relevant District Trustee Board:\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ean assessment of the impact of the change must be undertaken jointly by the Team Leader for the Explorer Unit, both District 14-24 Team Leaders and both District Lead Volunteers. This assessment must address all identified risks, including the potential impact on:\n\u003Cul\u003E\n\u003Cli\u003Eany partnered Groups\u003C/li\u003E\n\u003Cli\u003Ethe adult members of the Explorer Unit\u003C/li\u003E\n\u003Cli\u003Eparents and young people currently in the Explorer Unit\u003C/li\u003E\n\u003Cli\u003Ethe reputation of Scouts in the Explorer Unit\u2019s and both Districts\u2019 local areas\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003Eall adults appointed within the Explorer Unit (including the members of any partnered Group Trustee Board, and any Sponsoring Authority) must have the opportunity to present their views to both of the District Lead Volunteers, both of the District 14-24 Team Leaders and the members of both District Trustee Boards\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EAn Explorer Unit may only move to another District if it will subsequently have its usual meeting place within that other District.\u00A0\u003C/li\u003E\n\u003Cli\u003EPractical arrangements required to support the ongoing running of the Explorer Unit must be in place before the move.\u003C/li\u003E\n\u003Cli\u003EIf the change is approved, and there is an existing partnership agreement in place, this must be terminated as a part of the move.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.2.2.4 Closure of an Explorer Unit\u003C/strong\u003E\u003Cbr\u003EIn the case of closure, the membership of each member of the closed Unit should cease, unless membership of another Unit is arranged by the District 14-24 Team Leader or the District Lead Volunteer.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.2.2.5 Changing registration details\u003C/strong\u003E\u003Cbr\u003EThe recorded details of all Explorer and Scout Network sections must be maintained up to date on the membership system by the District 14-24 Team Leader.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.2.2.6 Suspension of an Explorer Unit\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ESuspension of registration is a purely temporary measure.\u003C/li\u003E\n\u003Cli\u003EA District must have at least one Explorer Unit and one Young Leaders Unit (POR 4a.2.1.5) and so any suspension that would break either or both of those two criteria must take place only when there are extreme circumstances and suspension is the only available option.\u00A0\u003C/li\u003E\n\u003Cli\u003EAn Explorer Unit may be suspended by the District Lead Volunteer in consultation with the District Trustee Board and District 14-24 Team Leader. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003EIf the Explorer Unit has a partnership agreement with a Scout Group, the Group Lead Volunteer must be informed of the suspension.\u00A0\u003C/li\u003E\n\u003Cli\u003ESuspension may also be a consequence of the suspension of the District.\u00A0In such a case the County (\u003Csup\u003E[NI] \u003C/sup\u003ECountry) Lead Volunteer may direct that Explorer Units should not be suspended but attached to a neighbouring District.\u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003EDuring suspension \u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eall Explorer Unit activities must cease\u00A0\u003C/li\u003E\n\u003Cli\u003Eall the Unit\u2019s Section Team members are automatically suspended as if each were individually suspended. \u00A0\u003C/li\u003E\n\u003Cli\u003Eno member of the Explorer Unit may wear uniform or badges. \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.2.2.7 Suspension of a Scout Network\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ESuspension of registration is a purely temporary measure. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003EA District must have a Scout Network (POR 4a.2.1.5) and so suspension must take place only when there are extreme circumstances and suspension is the only available option.\u003C/li\u003E\n\u003Cli\u003EA District Scout Network may be suspended by the District Lead Volunteer in consultation with the District Trustee Board and the District 14-24 Team. \u00A0\u003C/li\u003E\n\u003Cli\u003ESuspension may also be the consequence of the suspension of the District.\u00A0In such a case the County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer may direct that the Scout Network should not be suspended but attached to a neighbouring District.\u00A0\u003C/li\u003E\n\u003Cli\u003ESuspension may also be a consequence of the suspension of the County.\u00A0In such a case the Chief Volunteer may direct that Scout Network members should not be suspended but attached to another District in another County.\u00A0\u003C/li\u003E\n\u003Cli\u003EIn the event of suspension:\u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eall Scout Network activities must cease\u00A0\u003C/li\u003E\n\u003Cli\u003Eall Scout Network members are automatically suspended as if each were individually suspended. \u00A0\u003C/li\u003E\n\u003Cli\u003Eno Scout Network member may wear uniform or badges. \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EA District Lead Volunteer who suspends a Scout Network must report the matter with full details to the County Lead Volunteer.\u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/4d-organisation-registration-and-changes/4d2-open-change-merge-suspend-or-close-a-section/","id":89434,"nodeName":"4d.2 Open, change, merge, suspend or close a section","title":"Open, change, merge, suspend or close a section","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Open, change, merge, suspend or close a section","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84OTQzNCJ9","canonicalUrl":"https://www.scouts.org.uk/por/4d-organisation-registration-and-changes/4d2-open-change-merge-suspend-or-close-a-section/"},{"number":"4d.3","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E4d.3.1 Registration and planning\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.3.1.1 Registration forms\u003Cbr\u003E\u003C/strong\u003EThe opening, changing, merging or closing of a Group, District or County requires change to the charities that form the Federation. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThis therefore requires more formality in the process. The forms required for registering, changing, moving or closing Groups or Districts may be found at \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/administration-and-management/registration-forms/\u0022 title=\u0022Registration forms\u0022\u003ERegistration Forms\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EUse:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EForm C to register a new Group or District\u003C/li\u003E\n\u003Cli\u003EForm C2 to change:\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ea Group or District\u2019s name or meeting place\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea Group Sponsoring Authority\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea Group\u2019s type\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EForm C3 to move a Group to another District\u003C/li\u003E\n\u003Cli\u003EForm C4 to close a Group or a District\u003C/li\u003E\n\u003Cli\u003EForm C5 to amalgamate (merge) Groups or Districts \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EEmail completed forms to \u003Ca href=\u0022mailto:support@scouts.org.uk\u0022\u003Esupport@scouts.org.uk\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003ETo open or close a Squirrel, Beaver, Cub, Scout section see POR 4d.2.1.\u003C/p\u003E\n\u003Cp\u003ETo open or close an Explorer section see POR 4d.2.2.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.3.1.2 Boundary changes\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThere is information available to support \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/implementing-boundary-changes/\u0022 title=\u0022Implementing Boundary Changes\u0022\u003EImplementing Boundary Changes\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EIt is important to note that when a Boundary Review is initiated by a County Lead Volunteer, it forms part of an exploratory process to assess potential options. The resulting report is used to inform both the County Lead Volunteer and the County Trustee Board about the possible options. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAny agreed restructuring is subsequently implemented using the processes set out in POR 4d.3.2.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.3.1.3 Registration of Sea Scout Groups and Air Scout Groups\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EGroups in which a Troop is a Sea Scout Troop or an Air Scout Troop may use the title Sea Scout Group or Air Scout Group respectively as appropriate.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E4d.3.2 Groups and Districts\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.3.2.1 To open and register a new Group or District\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EBefore registering a new Group or District, the District or County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer and the District or County Trustee Board (as appropriate) must both be satisfied that:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eregistration is desirable\u003C/li\u003E\n\u003Cli\u003Ethe proposed Group or District will be run properly\u003C/li\u003E\n\u003Cli\u003Esuitable leaders can be found\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EIn the case of a Sponsored Group, this agreement must also include consultation with the\u00A0Sponsoring Authority.\u003C/p\u003E\n\u003Cp\u003EIf either or both of the District Lead Volunteer and the District Trustee Board refuse to recommend the registration of a Group, the District Lead Volunteer must send a full report to the appropriate Country Headquarters, with a copy to the County Lead Volunteer.\u003C/p\u003E\n\u003Cp\u003EIf either or both of the County Lead Volunteer and the County Trustee Board refuse to recommend the registration of a District, the County Lead Volunteer must send a full report to the appropriate Country Headquarters.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.3.2.2 To merge two or more Groups\u00A0\u003C/strong\u003E\u003Cbr\u003EThe District Lead Volunteer may merge one or more Group(s) following:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Econsultation with the affected Group Lead Volunteers.\u202F\u00A0\u003C/li\u003E\n\u003Cli\u003Econsultation with the sponsoring authority (if any)\u00A0\u003C/li\u003E\n\u003Cli\u003Esubsequent agreement by the District Trustee Board to a resolution proposed by the District Lead Volunteer to merge the Group(s)\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ESee POR 4d.3.2.5 where this action leads to a Group(s) needing to be closed to enable the merger.\u003C/p\u003E\n\u003Cp\u003EIt is important that the merger is created as a true merger, rather than as a take over of one Group by another. The Volunteering Culture statement (POR Chapter 2c) provides a useful planning framework for creating a successful merger.\u003C/p\u003E\n\u003Cp\u003EAny closure or opening of Group(s) as a result of the merger must be recorded on the membership system.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.3.2.3 To merge two or more Districts\u00A0\u003C/strong\u003E\u003Cbr\u003EThe County Lead Volunteer may merge one or more Districts(s) following:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Econsultation with the affected District Lead Volunteers.\u202F\u00A0\u003C/li\u003E\n\u003Cli\u003Esubsequent agreement by the County Trustee Board to a resolution proposed by the County Lead Volunteer to merge the District(s)\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ESee POR 4d.3.2.6 where this action leads to a District(s) needing to be closed to enable the merger.\u003C/p\u003E\n\u003Cp\u003EIt is important that the merger is created as a true merger, rather than as a take over of one District by another. The Volunteering Culture statement (POR Chapter 2c) provides a useful planning framework for creating a successful merger.\u003C/p\u003E\n\u003Cp\u003EAny closure or opening of Districts(s) as a result of the merger must be recorded on the membership system.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.3.2.4 To move a Group to another District\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EA decision to move a Group from one District to another District must be approved by the District Lead Volunteers for both Districts.\u003C/li\u003E\n\u003Cli\u003EEach District Lead Volunteer\u2019s approval to move a Group may only be given following:\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Econsultation with their District Trustee Board\u003C/li\u003E\n\u003Cli\u003Eif the proposed receiving District is part of a different County, consultation with the County Lead Volunteers for both Counties\u003C/li\u003E\n\u003Cli\u003Esubsequent agreement by their District Trustee Board to a resolution proposed by the District Lead Volunteer to move the Group\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EBefore a District Lead Volunteer\u2019s formal consultation with the relevant District Trustee Board:\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ean assessment of the impact of the change must be undertaken jointly by the Group Lead Volunteer and both District Lead Volunteers. This assessment must address all identified risks, including the potential impact on:\n\u003Cul\u003E\n\u003Cli\u003Eany partnered Explorer Units\u003C/li\u003E\n\u003Cli\u003Ethe adult members of the Group\u00A0\u003C/li\u003E\n\u003Cli\u003Eparents and young people currently in the Group\u003C/li\u003E\n\u003Cli\u003Ethe reputation of Scouts in the Group\u2019s and both Districts\u2019 local areas\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003Eall adults appointed within the Group (including the members of the Group Trustee Board, and any Sponsoring Authority) must have the opportunity to present their views to both District Lead Volunteers and members of both District Trustee Boards\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EA Group may only move to another District if geographic integrity is maintained. This means that:\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EDistricts must retain clear and sensible geographic boundaries\u003C/li\u003E\n\u003Cli\u003EA Group located in the middle of a District cannot transfer to another District\u003C/li\u003E\n\u003Cli\u003EA Group near a District boundary may only transfer to an adjacent District across that boundary\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003Ea Group cannot transfer from The Scout Association to any other body whether calling itself a Scout organisation or by any other name.\u003C/li\u003E\n\u003Cli\u003EIf the change is approved, then Form C3 (see POR 4d.3.1.1) must be completed and fully processed before the transfer can take effect.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.3.2.5 To close a Group\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe District Lead Volunteer may recommend closure of a Group after consultation with the District Trustee Board. \u00A0\u00A0\u003Cbr\u003EAs part of that process, all adults appointed within the Group (including all members of the Group Trustee Board, and the Sponsoring Authority, if any) must have the opportunity to present their views to the District Lead Volunteer and the District Trustee Board.\u00A0\u003C/li\u003E\n\u003Cli\u003EWhen the registration of a Group is cancelled the Group ceases to exist and action must be taken as described in POR Chapters 5a and 5e to deal with its property and assets. \u00A0\u003C/li\u003E\n\u003Cli\u003Ea Group is not permitted to transfer from The Scout Association to any other body whether calling itself a Scout organisation or by any other name.\u003C/li\u003E\n\u003Cli\u003EIndividual or several members of a Group may leave and join any other organisation they wish. The Group itself and all its assets remain part of The Scout Association whose parent body is incorporated by Royal Charter. \u00A0\u003C/li\u003E\n\u003Cli\u003EIn the event of all the members leaving, the District must close the Group and cancel its registration.\u00A0\u003Cbr\u003EIn the event that not all the members leave, it must be a decision for the District Lead Volunteer and District Trustee Board as to whether to close the Group or keep it running with a reduced membership. \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.3.2.6 To close a District\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer may recommend closure of a District after agreement with the County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Trustee Board. \u00A0\u00A0\u003Cbr\u003EAs part of that agreement process, the District Lead Volunteer and District Chair must have the opportunity to present their views to the County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer and the County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Trustee Board.\u00A0\u003C/li\u003E\n\u003Cli\u003EWhen the registration of a District is cancelled, the District ceases to exist and action must be taken as described in POR Chapters 5a and 5e to deal with its property and assets. \u00A0\u003C/li\u003E\n\u003Cli\u003Ea District is not permitted to transfer from The Scout Association to any other body whether calling itself a Scout organisation or by any other name.\u00A0\u003C/li\u003E\n\u003Cli\u003EIndividual or several members of a District may leave and join any other organisation they wish. The District itself and all its assets remain part of The Scout Association whose parent body is incorporated by Royal Charter. \u00A0\u003C/li\u003E\n\u003Cli\u003EIn the event of all the members leaving, the County must close the District and cancel its registration. \u00A0\u003C/li\u003E\n\u003Cli\u003EIn the event that not all the members leave, it must be a decision for the County Lead Volunteer and County Trustee Board as to whether to close the District or keep it running with a reduced membership.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E4d.3.3 To close a County\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E(\u003Csup\u003E[NI]\u003C/sup\u003E this does not apply in Northern Ireland)\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe relevant Chief Volunteer may recommend closure of a County after agreement with the most senior relevant Country Committee.\u00A0\u003Cbr\u003EAs part of that agreement process, the County Lead Volunteer and County Chair must have the opportunity to present their views to the Chief Volunteer and the most senior relevant Country Committee.\u00A0\u003C/li\u003E\n\u003Cli\u003EWhen the registration of a County is cancelled the County ceases to exist and action must be taken as described in POR Chapters 5a and 5e to deal with its property and assets. \u00A0\u003C/li\u003E\n\u003Cli\u003Ea County is not permitted to transfer from The Scout Association to any other body whether calling itself a Scout organisation or by any other name.\u00A0\u003C/li\u003E\n\u003Cli\u003EIndividual or several members of a County may leave and join any other organisation they wish. 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This must be done in consultation with the County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer. \u00A0\u003C/li\u003E\n\u003Cli\u003ESuspension of registration may also be a consequence of the suspension of the District. \u00A0\u003Cbr\u003EIn such a case the County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer may direct that Groups should not be suspended but attached to a neighbouring District as appropriate. \u00A0\u003C/li\u003E\n\u003Cli\u003EDuring suspension of a Group:\u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eall Group activities must cease\u00A0\u003C/li\u003E\n\u003Cli\u003Eall adults appointed within the Group must be suspended (see Chapter 16). \u00A0\u003C/li\u003E\n\u003Cli\u003Eno member of the Group may wear uniform or badges. \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EIf the Group Trustee Board is included in the suspension, this must be specified and the District Trustee Board must be responsible for the administration of Group property and finance during the period of suspension. \u00A0\u003Cbr\u003EThe Group Scout Council are included in the suspension only if there are special reasons and then only with the approval of the County (\u003Csup\u003E[NI]\u003C/sup\u003E\u202FCountry) Lead Volunteer. \u00A0\u003C/li\u003E\n\u003Cli\u003EA District Lead Volunteer or District Trustee Board who suspends a Group must report the matter with full details to the County (\u003Csup\u003E[NI]\u003C/sup\u003E\u202FCountry) Lead Volunteer.\u00A0They must also notify the Sponsoring Authority (if any) and the appropriate Country Headquarters. \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.4.1.3 Suspension of a District\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EA District may have its registration suspended by the County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer after approval by the County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Trustee Board.\u003Cbr\u003EThe suspension must also be approved by the Regional Lead Volunteer in England or Northern Ireland or Wales and the Chief Volunteer (or equivalent) elsewhere.\u003C/li\u003E\n\u003Cli\u003EIn exceptional circumstances, UK Headquarters may suspend the registration of a District. This must be done in consultation with the County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer and the Regional Lead Volunteer in England or Wales or the Chief Volunteer (or equivalent) elsewhere.\u003C/li\u003E\n\u003Cli\u003ESuspension may also be a consequence of the suspension of the County (\u003Csup\u003E[NI]\u003C/sup\u003E does not apply in Northern Ireland). \u00A0\u003Cbr\u003EIn such a case the Chief Volunteer may direct that Districts should not be suspended but attached to a neighbouring County (\u003Csup\u003E[NI]\u003C/sup\u003E does not apply in Northern Ireland). \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003EDuring suspension of a District:\u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eall District, Scout Network, Explorer Unit, and Group activities must cease\u00A0\u003C/li\u003E\n\u003Cli\u003Eall Scout Network members, Explorer Unit Section Team Members and all adults appointed with any role within the Groups of the District must be suspended as if each were individually suspended.\u00A0\u003C/li\u003E\n\u003Cli\u003Eno member of the District, Scout Network, Explorer Units or Groups may wear uniform or badges. \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EIf the District Trustee Board is included in the suspension, this must be specified and the County (\u003Csup\u003E[NI] \u003C/sup\u003ECountry) Trustee Board must be responsible for the administration of District property and finance during the period of suspension. \u00A0\u003Cbr\u003EThe District Scout Council are included in the suspension only if there are special reasons and then only with the approval of the County (\u003Csup\u003E[NI]\u003C/sup\u003E\u202FCountry) Lead Volunteer.\u00A0\u003C/li\u003E\n\u003Cli\u003EA County (\u003Csup\u003E[NI]\u003C/sup\u003E\u202FCountry) Lead Volunteer or County (\u003Csup\u003E[NI]\u003C/sup\u003E\u202FCountry) Trustee Board who suspends a District must report the matter with full details to UK Headquarters.\u00A0\u003C/li\u003E\n\u003Cli\u003EThe County (\u003Csup\u003E[NI]\u003C/sup\u003E\u202FCountry) Lead Volunteer must also report the circumstances as soon as possible to the County (\u003Csup\u003E[NI]\u003C/sup\u003E\u202FCountry) Trustee Board.\u00A0\u003C/li\u003E\n\u003Cli\u003EThe District or County (\u003Csup\u003E[NI]\u003C/sup\u003E\u202FCountry) Lead Volunteer should consult their Country Headquarters (\u003Csup\u003E[NI]\u003C/sup\u003E\u202FUK Chief Volunteer) as to how best to resolve the underlying problem which led to the suspension.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E4d.4.1.4 To suspend a County (\u003Csup\u003E[NI]\u003C/sup\u003E this does not apply in Northern Ireland)\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EA County may have its registration suspended by the most senior Country Committee on the recommendation of the 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Organisation - registration and changes","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84OTQzMSJ9","canonicalUrl":"https://www.scouts.org.uk/por/4d-organisation-registration-and-changes/"},{"number":"5","url":"/por/5a-charity-obligations-for-groups-districts-counties/","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[]}],"config":null}]},"rules":[{"number":"5a.1","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5a.1.1.1 Charities Legislation\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIn England and Wales, the Charities Acts 2011 and 2022 apply.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIn Scotland, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and the Charities (Regulation and Administration) (Scotland) Act 2023 apply.\u003C/li\u003E\n\u003Cli\u003EIn Northern Ireland, the Charities Acts (Northern Ireland) 2008, 2013 and 2022, and The Charities (Accounts and Reports) Regulations (Northern Ireland) 2015 apply.\u003C/li\u003E\n\u003Cli\u003EIn Jersey, the Charities (Jersey) Law 2014 applies.\u003C/li\u003E\n\u003Cli\u003EIn the Bailiwick of Guernsey, the Charities Ordinance 2022 applies.\u003C/li\u003E\n\u003Cli\u003EIn the Isle of Man, the Charities Registration and Regulation Act 2019 applies.\u003C/li\u003E\n\u003Cli\u003EIn British Scouts Overseas, Groups and Districts must follow any charity regulation by the host country, as well as POR.\u003C/li\u003E\n\u003Cli\u003EIn the Falkland Islands, The Charities Act 1960 applies\u003C/li\u003E\n\u003Cli\u003EIn Anguilla, the Non-Profit Organisations Regulations, 2010 applies.\u003C/li\u003E\n\u003Cli\u003EIn Bermuda, the Charities Act 2014 applies.\u003C/li\u003E\n\u003Cli\u003EIn the British Virgin Islands, the Non-Profit Organisations Act 2012 applies.\u003C/li\u003E\n\u003Cli\u003EIn the Cayman Islands, The Non-Profit Organisation Law applies.\u003C/li\u003E\n\u003Cli\u003EIn Gibraltar, the Gibraltar Charities Act applies.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5a.1.1.2 Charity regulators\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIn England and Wales, the charity regulator is the\u0026nbsp;\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/government/organisations/charity-commission\u0022 target=\u0022_blank\u0022 title=\u0022Charity Commission for England and Wales\u0022\u003ECharity Commission for England and Wales\u003C/a\u003E.\u00A0\u003C/li\u003E\n\u003Cli\u003EIn Scotland, the charity regulator is the\u00A0\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.oscr.org.uk/about-oscr\u0022 target=\u0022_blank\u0022 title=\u0022Office of the Scottish Charity Regulator (OSCR)\u0022\u003EOffice of the Scottish Charity Regulator (OSCR)\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003EIn Northern Ireland, the charity regulator is the\u00A0\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.charitycommissionni.org.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Charity Commission for Northern Ireland\u0022\u003ECharity Commission for Northern Ireland\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003EIn Jersey, the charity regulator is the\u00A0\u003Ca rel=\u0022noopener\u0022 href=\u0022https://charitycommissioner.je/\u0022 target=\u0022_blank\u0022 title=\u0022Jersey Charity Commissioner\u0022\u003EJersey Charity Commissioner\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003EIn the Bailiwick of Guernsey, the\u00A0\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.guernseyregistry.com/charities\u0022 target=\u0022_blank\u0022 title=\u0022Guernsey Registry\u0022\u003EGuernsey Registry\u003C/a\u003E applies.\u003C/li\u003E\n\u003Cli\u003EIn the Isle of Man, the\u00A0\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.im/charities\u0022 target=\u0022_blank\u0022 title=\u0022Attorney General\u2019s Office\u0022\u003EAttorney General\u2019s Office\u003C/a\u003E applies.\u003C/li\u003E\n\u003Cli\u003EIn British Scouting Overseas, the Area itself is a charity registered in England and so their charity regulator is the\u00A0\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/government/organisations/charity-commission\u0022 target=\u0022_blank\u0022 title=\u0022Charity Commission for England and Wales\u0022\u003ECharity Commission for England and Wales (CCEW)\u003C/a\u003E. For the Districts and Groups within BSO, their charity regulator (if any) will vary according to the law of each host nation.\u003C/li\u003E\n\u003Cli\u003EIn the Falkland Islands, charities are regulated by three appointed Charity Commissioners, with the Attorney General holding the title of Chief Charity Commissioner\u003C/li\u003E\n\u003Cli\u003EIn Anguilla, the regulator for non-profit organisations is the\u00A0\u003Ca rel=\u0022noopener\u0022 href=\u0022https://fsc.org.ai/\u0022 target=\u0022_blank\u0022 title=\u0022Financial Services Commission\u0022\u003EFinancial Services Commission\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003EIn Bermuda, the charity regulator is the\u00A0\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.bm/online-services/register-charity\u0022 target=\u0022_blank\u0022 title=\u0022Registry General\u0022\u003ERegistry General\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003EIn the British Virgin Islands, the charity regulator is the\u00A0\u003Ca rel=\u0022noopener\u0022 href=\u0022https://bvi.gov.vg/content/where-can-non-profit-organisation-npo-be-registered\u0022 target=\u0022_blank\u0022 title=\u0022Non-Profit Organisations Registration Board\u0022\u003ENon-Profit Organisations Registration Board\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003EIn the Cayman Islands, the charity regulator is the\u00A0\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.ciregistry.ky/non-profit-organisations/\u0022 target=\u0022_blank\u0022 title=\u0022Cayman Islands General Registry\u0022\u003ECayman Islands General Registry\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003EIn Gibraltar, the charity regulator is the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gibraltar.gov.gi/gibraltar-charity\u0022 target=\u0022_blank\u0022 title=\u0022Board of Charity Commissioners for Gibraltar\u0022\u003EBoard of Charity Commissioners for Gibraltar\u003C/a\u003E.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5a.1.2 Charity registration\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.1.2.1 TSA Federation\u003C/strong\u003E\u003Cbr\u003EWhether or not registered with a Charity Regulator, all Groups, Districts and Counties must operate as part of the Scouts\u2019 Federation operating under the Scouts\u2019 Royal Charter. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.1.2.2 England and Wales\u00A0\u003C/strong\u003E\u003Cbr\u003EIn England and Wales, each Group, District, and County is an unincorporated charity. They are separate charities for the purposes of charity law but are part of the Scouts\u2019 Federation of charities. As such, each Group, District and County in England and Wales must comply with charity law and is regulated by the Charity Commission for England and Wales (CCEW). \u00A0\u003C/p\u003E\n\u003Cp\u003EEach Group, District, and County in England and Wales must register with CCEW if at least one of these conditions is true:\u003C/p\u003E\n\u003Col\u003E\n\u003Cli\u003ETheir annual income exceeds \u00A3100,000.\u00A0\u003C/li\u003E\n\u003Cli\u003EThey own land or buildings and have an annual income of \u00A35,000 or more.\u00A0\u003C/li\u003E\n\u003Cli\u003EThey have a permanent endowment (a rare interest in land or assets that cannot be spent as income) and an annual income of \u00A35,000 or more.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EEvery Group, District, and County in England and Wales that is not required to register with CCEW has \u2018excepted\u2019 status under \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.legislation.gov.uk/uksi/1961/1044/made\u0022 target=\u0022_blank\u0022 title=\u0022The Charities (Exception of Certain Charities for Boy Scouts and Girl Guides from Registration) Regulations 1961\u0022\u003EThe Charities (Exception of Certain Charities for Boy Scouts and Girl Guides from Registration) Regulations 1961\u003C/a\u003E.\u00A0\u003C/p\u003E\n\u003Cp\u003EExcepted charities are regulated by CCEW and have the same responsibilities as registered charities, even though they are not required to register with, or make annual returns to, CCEW. However, the requirement for Trustees of excepted charities to present their Trustees\u2019 Annual Report and Accounts to the Scout Council at their AGM still applies, and they must still operate as described in POR.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.1.2.3 Scotland\u00A0\u003C/strong\u003E\u003Cbr\u003EIn Scotland, a Group, District or Region can choose to register with OSCR as an Unincorporated Scottish Charity. If registered, the members of the Group , District or Region Trustee Board are the charity Trustees. However, they must not register as a Scottish Charitable Incorporated Organisation as they must be able to exist within the Scouts\u2019 Federation of charities and operate under its Royal Charter (SCIO).\u003C/p\u003E\n\u003Cp\u003EIn Scotland, if not registered with OSCR, a Group , District or Region is not a charity in Scottish law. \u00A0\u003C/p\u003E\n\u003Cp\u003EAny Scottish Group, District or Region that is not registered with OSCR must act in the best interests of its members with the same duties and responsibilities as described in POR, including having a Trustee Board to govern their operations.\u003C/p\u003E\n\u003Cp\u003EAlso note POR 5e.8.1.4 regarding restrictions on claiming gift aid if not registered with OSCR.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.1.2.4 Northern Ireland\u00A0\u003C/strong\u003E\u003Cbr\u003EIn Northern Ireland, all Groups and Districts are separate (though not independent) unincorporated charities and must register with \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.charitycommissionni.org.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Charity Commission Northern Ireland\u0022\u003ECCNI\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.1.2.5 Isle of Man \u003Cbr\u003E\u003C/strong\u003EIn the Isle of Man, Scouts (the \u2018County\u2019) is registered with the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.im/about-the-government/offices/attorney-generals-chambers/crown-office/charities/index-of-charities-registered-in-the-isle-of-man/\u0022 target=\u0022_blank\u0022 title=\u0022Isle of Man charity regulator\u0022\u003EIsle of Man Charity Regulator\u003C/a\u003E [it is charity #430]. \u00A0\u003C/p\u003E\n\u003Cp\u003EWhile each Group on the Isle of Man may also register, it is not mandatory. \u00A0\u003Cbr\u003EAny registration with the Isle of Man Charity Regulator must be as an Unincorporated Isle of Man Charity.\u003C/p\u003E\n\u003Cp\u003ERegardless of registration status, all Groups must comply with POR, including having a Trustee Board to govern their operations.\u003C/p\u003E\n\u003Cp\u003EWhether registered or not, the Isle of Man Groups must act as separate (though not independent) Unincorporated Isle of Man charities.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.1.2.6 Bailiwick of Guernsey \u003Cbr\u003E\u003C/strong\u003EIn the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://portal.guernseyregistry.com/\u0022 target=\u0022_blank\u0022 title=\u0022Guernsey registry\u0022\u003EBailiwick of Guernsey\u003C/a\u003E, Scouts (the \u2018County\u2019) is registered as a charity with the Guernsey Registry [it is charity #CH106]. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EIn addition, each\u202FGroup\u202Fin the Bailiwick of Guernsey\u202Fmust\u202Fregister as a charity if they meet certain mandatory criteria, although it is strongly recommended that all\u202FGroups\u202Fregister as a Domestic Compulsory Charity irrespective of whether they meet the mandatory criteria.\u202F\u202F\u00A0\u003C/p\u003E\n\u003Cp\u003EWhether registered or not, all Bailiwick of Guernsey Groups must operate as if they are registered. Also, whether registered or not, the\u202FGroups\u202Fmust act as separate (though not independent) unincorporated charities and comply with POR.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.1.2.7 Jersey \u003Cbr\u003E\u003C/strong\u003EIn Jersey, the Jersey Scout Association (the \u0022County\u0022) is registered as a charity with the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://charitycommissioner.je/\u0022 target=\u0022_blank\u0022 title=\u0022Jersey charity commissioner\u0022\u003EJersey Charity Commissioner\u003C/a\u003E [it is charity #71].\u00A0\u003C/p\u003E\n\u003Cp\u003EGroups on Jersey, fall under the supervision of the Jersey Scout Association and are not required to register as a charity with the Jersey Charity Commissioner.\u00A0\u003C/p\u003E\n\u003Cp\u003EHowever, whether registered or not, all\u202FGroups on Jersey\u202Fmust\u202Foperate as if they are registered. \u202FAlso, whether registered or not, the Groups\u202Fmust act as separate (though not independent) unincorporated charities and comply with POR .\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.1.2.8 British Scouting Overseas \u003Cbr\u003E\u003C/strong\u003EIn British Scouting Overseas, the BSO Area Scout Council is registered as a charity with CCEW [it is charity #1151702].\u003C/p\u003E\n\u003Cp\u003EThe Districts and Groups within BSO are not within the United Kingdom and so are not required to register as a charity, though if they do it will be with their local charity regulator. However, all Districts and Groups within BSO must operate under the same principles of good governance as if they are registered, including compliance with POR.\u003C/p\u003E\n\u003Cp\u003EBSO includes two British Overseas Territories that are part of Scouts:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EFalkland Islands (see POR 5a.1.2.9)\u003C/li\u003E\n\u003Cli\u003ESaint Helena, Ascension and Tristan da Cunha\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.1.2.9 Falkland Islands\u003C/strong\u003E\u003Cbr\u003EIn the Falkland Islands, Scouts (the \u2018County\u2019) is registered as a charity with the Falkland Islands Charity Register [it is charity #C25 on their Register of Charities.]\u003C/p\u003E\n\u003Cp\u003EGroups within the Falkland Islands are not required to register as a charity, however all Groups must operate under the same principles of good governance as if they are registered, including compliance with POR.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.1.2.10 Bermuda \u003Cbr\u003E\u003C/strong\u003EIn Bermuda, Scouts (the \u2018County\u2019) is registered as a charity with the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.bm/online-services/register-charity\u0022 target=\u0022_blank\u0022 title=\u0022Bermuda Registry General\u0022\u003EBermuda Registry General\u003C/a\u003E [it is charity #35 on the Bermuda register.]\u003C/p\u003E\n\u003Cp\u003EGroups within Bermuda are not required to register as a charity, however all Groups must operate under the same principles of good governance as if they are registered, including compliance with POR.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.1.2.11 Gibraltar \u003Cbr\u003E\u003C/strong\u003EIn Gibraltar, Scouts (the \u2018County\u2019) is registered as a charity with the Board of Charity Commissioners for Gibraltar [it is charity #80 on the Gibraltar register].\u003C/p\u003E\n\u003Cp\u003EGroups within Gibraltar are not required to register as a charity, however all Groups must operate under the same principles of good governance as if they are registered, including compliance with POR.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.1.2.12 Other Overseas Territories\u00A0\u003C/strong\u003E\u003Cbr\u003EInformation is being developed regarding:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ethe other Overseas Territories (Anguilla, British Virgin Islands and the Cayman Islands)\u003C/li\u003E\n\u003Cli\u003ESaint Helena, Ascension and Tristan da Cunha\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.1.2.13 Membership system\u00A0\u003C/strong\u003E\u003Cbr\u003ERegistered charities must record their charity registration number on the membership system.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.1.2.14 Use of charity numbers \u003Cbr\u003E\u003C/strong\u003EEach Scout Charity must not use any other charity registration number than their own. For example, a Group must not use the charity number for their District or County, or UK\u202FHeadquarters.\u00A0\u003C/p\u003E\n\u003Cp\u003EFor excepted charities in England and Wales, UK Headquarters can provide an explanatory letter to use instead of a charity registration number. Charities in England and Wales within the Scouts\u2019 federation of charities who are registered with HMRC for Gift Aid but are not registered with the charity regulator can often use their HMRC registration number if a charity number is required by other third parties.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5a.1.3 Charity Trustees\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.1.3.1 England, Northern Ireland and Wales\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIn England, Northern Ireland and Wales, members of Group , District and County Trustee Boards are the \u0027charity trustees\u0027 of the Group, District or County (POR 5b.3.3.2).\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.1.3.2 Scotland\u00A0\u003C/strong\u003E\u003Cbr\u003EIn Scotland, where a Group, District or Region is registered with OSCR, the Members of the Group, District or Region Trustee Board are the \u2018charity trustees\u2019 of the Group, District or Region.\u00A0\u003C/p\u003E\n\u003Cp\u003EFor Scottish Groups, Districts or Regions that are not registered with OSCR, the Trustee Board members have a role title of Trustee and have all of the Trustee responsibilities identified in POR but do not have the legal responsibilities as charity trustees.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5a.1.4 Persons not allowed to act as Trustees\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.1.4.1 Restriction \u003Cbr\u003E\u003C/strong\u003EAny person disqualified from being a charity Trustee by charity legislation (POR 5a1.1) must not be a member of a Group, District or County Trustee Board, whether or not the Group , District or County is registered with their Charity Regulator.\u003C/p\u003E\n\u003Cp\u003EThe appointment of such a person, whether ex officio, by appointment, or by co-option must immediately be ended. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EFor ex officio Trustee roles, disqualification as a Trustee also disqualifies the volunteer from the primary role that includes, or could include, the Trustee responsibilities (POR 5b.3.3.7). For example, a Group Lead Volunteer must be eligible as a Trustee, whether or not they are actually a Trustee.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.1.4.2 Self-declaration\u00A0\u003C/strong\u003E\u003Cbr\u003EEach individual is responsible for ensuring they are not disqualified from serving as a Trustee before accepting an appointment as a Trustee. This responsibility is fulfilled by completing the necessary Declarations (including Trustee declarations) when taking on a Trustee role (POR Chapter 16). \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.1.4.3 Disqualification criteria\u00A0\u003C/strong\u003E\u003Cbr\u003EThe regulatory requirements for disqualification vary by nation, but Scouts apply one set of criteria for disqualification from any role with Trustee responsibilities across all nations. \u00A0\u003C/p\u003E\n\u003Cp\u003EAny adult who meets of the following conditions in any geographic or regulatory location must not accept a role that includes, or could include, Trustee responsibilities if one or more of the following conditions are true:\u202F\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ehas an unspent conviction for an offence involving dishonesty or deception\u00A0\u003C/li\u003E\n\u003Cli\u003Ehas unspent convictions for misconduct in public office\u00A0\u003C/li\u003E\n\u003Cli\u003Ehas unspent convictions for bribery, money laundering, perjury, perverting the course of justice, or terrorism\u00A0\u003C/li\u003E\n\u003Cli\u003Ehas been found guilty of attempting, aiding or abetting the above offences\u00A0\u003C/li\u003E\n\u003Cli\u003Ehas been found to be in contempt of court\u00A0\u003C/li\u003E\n\u003Cli\u003Eis designated under terrorist asset-freezing legislation\u00A0\u003C/li\u003E\n\u003Cli\u003Eis on the sex offenders\u2019 register\u00A0\u003C/li\u003E\n\u003Cli\u003Eis currently declared bankrupt, subject to bankruptcy restrictions, interim order or sequestration in Scotland or has an individual voluntary arrangement (IVA) with creditors\u00A0\u003C/li\u003E\n\u003Cli\u003Eis disqualified from being a company director\u00A0\u003C/li\u003E\n\u003Cli\u003Eis disqualified by any charity regulator (or a court) from being a trustee of any charity due to misconduct or mismanagement.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5a.1.5 Safe Custody of Documents\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.1.5.1 Trustee Board responsibility\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Group, District or County Trustee Board administration must ensure that documents relating to the ownership of property and equipment and all other legal and official documents, together with any documents of historical importance or interest are kept in a safe place.\u003C/p\u003E\n\u003Cp\u003ESpecific documents that must be safeguarded are: \u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Edeclarations of trust\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Etitle deeds to land or buildings\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Estock and share certificates\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eregistration documents issued by The Scout Association\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Edocuments relating to motor vehicles, vessels and aircraft\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Einsurance policies.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThe Group , District or County Trustee Board administration must keep a register of such documents with details of their location.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.1.5.2 Safe custody of documents\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThose charities who have appointed the\u0026nbsp;\u003Ca href=\u0022/volunteers/running-things-locally/legal-services/scout-association-trust-corporation/\u0022 title=\u0022Scout Association Trust Corporation\u0022\u003EScout Association Trust Corporation (SATC)\u003C/a\u003E to hold title to land may use this service to safeguard the document types (a), (b), (c) from POR 5a.1.5.1. By law, these must be hard copy original documents.\u003C/li\u003E\n\u003Cli\u003EThe SATC does not apply to Scotland. In Scotland, Scouts Scotland can arrange for the safe custody of Title Deeds, Leases, Deeds of Trust, Minutes of Agreement, Insurance Policies and other important documents.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5a-charity-obligations-for-groups-districts-counties/5a1-charity-requirements/","id":85566,"nodeName":"5a.1 Charity requirements","title":"Charity requirements","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Charity requirements","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU2NiJ9","canonicalUrl":"https://www.scouts.org.uk/por/5a-charity-obligations-for-groups-districts-counties/5a1-charity-requirements/"},{"number":"5a.2","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5a.2.1 Motor Vehicles, Vessels and Aircraft\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.2.1.1 Trustee Board role\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Group, District or County Trustee Board must be confident that motor vehicles, vessels and aircraft owned by the Group, District or County:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eare properly registered, licensed and insured\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Emeet all requirements as to their condition, testing or any other matters required in law or by a relevant governing body.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.2.1.2 Registration\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EMotor vehicles must be registered in the name of one of:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe Group, District or County \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea nominee, in which case the registration must show that the person is a nominee of the Group, District or County. \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5a.2.2 Equipment\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.2.2.1 Inventories\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Group, District or County Trustee Board must be confident that proper inventories are maintained of all equipment owned, including:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EFurniture\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Etraining equipment\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Emusical instruments\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eany other material assets\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5a-charity-obligations-for-groups-districts-counties/5a2-equipment/","id":85567,"nodeName":"5a.2 Equipment","title":"Equipment","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Equipment","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU2NyJ9","canonicalUrl":"https://www.scouts.org.uk/por/5a-charity-obligations-for-groups-districts-counties/5a2-equipment/"},{"number":"5a.3","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5a.3.1.1 Key requirement\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EGroups and Explorer Units must be properly accommodated and equipped in order to carry out their training programmes.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.1.2 Trustee responsibilities\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EGroup, District and County Trustees must ensure that all legal requirements in their jurisdiction (see POR 5a.1.1) relevant to the ownership of all property and equipment or to the leasing or hiring of premises are met.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5a.3.2 Property and Equipment \u2013 all countries except Scotland\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.2.1 Title\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAll freehold, leasehold or licensed land, with or without buildings, must be held by at least two and no more than four Holding Trustees (POR 5a.3.2.2) appointed as specified\u003Cbr\u003E\u003Cbr\u003EUNLESS\u003C/li\u003E\n\u003Cli\u003ETitle to the said land is held by a Custodian Trustee on behalf of the Scout Unit, for example SATC or the Official Custodian for Charities.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.2.2 Holding Trustees \u003Cbr\u003E\u003C/strong\u003EHolding Trustees of land must be appointed under either a Declaration of Trust or named as the Trustees in the relevant Conveyance, Lease, Licence or such other Deed, Transfer or other formal agreement as may be necessary in the circumstances. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThese trust deeds or agreements must make sure the Scout Unit can comply with The Scout Association\u2019s Royal Charter, Bye laws and with POR, as well as any jurisdictional requirements that apply to where the Scout Unit is based.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe SATC will hold land upon standard trusts which have been approved by the SATC\u2019s legal advisers.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.2.3 SATC as Custodian Trustee \u003Cbr\u003E\u003C/strong\u003EThe SATC can be appointed by Scout bodies in England and Wales to hold title to land as Custodian Trustee only and, as such, the SATC cannot have any responsibility for the decision-making or day-to-day management of the Scout unit or its land. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe SATC is also unable to negotiate land or property matters on behalf of Scout bodies. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe SATC must be appointed through its proper procedure for which a standard fee is chargeable. Contact the SATC in writing at Gilwell Park, Chingford, London E4 7QW or at\u0026nbsp;\u003Ca href=\u0022mailto:trust.corporation@scout.org.uk\u0022\u003Etrust.corporation@scout.org.uk\u003C/a\u003E\u003C/p\u003E\n\u003Cp\u003EAs Custodian Trustee, the SATC must obtain instructions regarding the land or property from a member of the relevant Scout body\u2019s Trustee Board or a person or persons properly authorised by that Trustee Board to instruct the SATC. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.2.4 Declaration of Trust\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA suggested template for a Declaration of Trust suitable for local Trustees to declare Trust when intending to hold title to land, is available from The Scout Association\u2019s Legal Services Department which should then be amended and checked by a local solicitor acting for the Group, District or County to reflect the particular local circumstances.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5a.3.3 Property and Equipment \u2013 Scotland\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.3.1 Custodian arrangements\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Scout Association Trust Corporation (SATC) does not operate in Scotland. In Scotland, the rules in POR 5a.3.3 apply in regard to the ownership of property and equipment.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.3.2 Title and Deed of Trust\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAny heritable property which the Scottish Council, any Regional Scout Council, any District Scout Council or any Group may acquire by purchase, lease, gift or otherwise shall be vested in and the Title thereto shall be taken in the names of:\u0026nbsp;\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003Ea. In the case of the Scottish Council:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli style=\u0022list-style-type: none;\u0022\u003E\n\u003Cul\u003E\n\u003Cli style=\u0022list-style-type: none;\u0022\u003E\n\u003Cul style=\u0022list-style-type: circle;\u0022\u003E\n\u003Cli\u003Ethe Chief Volunteer of Scotland\u003C/li\u003E\n\u003Cli\u003Ethe Chair\u003C/li\u003E\n\u003Cli\u003Ethe Treasurer of the Board of Trustees of Scouts Scotland\u003C/li\u003E\n\u003Cli\u003Ethe Chief Executive Officer\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003Eor any three of them for the time and their successors in office as Trustees for the Scottish Council.\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003Eb. In the case of a Regional Scout Council, District Scout Council or Group Scout Council:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli style=\u0022list-style-type: none;\u0022\u003E\n\u003Cul\u003E\n\u003Cli style=\u0022list-style-type: none;\u0022\u003E\n\u003Cul style=\u0022list-style-type: circle;\u0022\u003E\n\u003Cli\u003Ethe Regional Lead Volunteer\u003C/li\u003E\n\u003Cli\u003Ethe Regional Chair\u003C/li\u003E\n\u003Cli\u003Ethe Regional Treasurer of the Region Trustee Board\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003Eor any two of them for the time and their successors in office as Trustees for the benefit of the Regional Scout Council, District Scout Council or Group as the case may be.\u003C/p\u003E\n\u003Cp\u003EA Deed of Trust should exist for all heritable property setting out the rights and responsibilities of Regions, Districts and Groups. A template is available from Scottish Headquarters. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EWhere historic Title Deeds are still vested in the Trustee Office Bearers of former Counties, Shires or Areas, these are still legally acceptable through a Deduction of Title lodged with, and accepted by \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.eservices.ros.gov.uk/auth/login\u0022 target=\u0022_blank\u0022 title=\u0022Registers of Scotland\u0022\u003ERegisters of Scotland\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.3.3 Trustee powers\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ESuch Trustees from POR 5a.3.3.2, or a majority of them, have power to sell in respect of the heritable property or any part thereof vested in them as aforesaid, and they have the power to borrow on the security thereof for the benefit of Scouts Scotland, the Regional Scout Council, District Scout Council or Group as the case may be.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.3.4 Moveable property\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll moveable property including cash and debts due to the Scottish Council, any Regional Scout Council, any District Scout Council or any Group, and claims of every description competent to them shall be held to be vested in the Scottish Council, the Regional Scout Council, the District Scout Council or the Group.\u003C/p\u003E\n\u003Cp\u003EPower to take any proceedings necessary to safeguard, recover, vindicate or pursue the same shall be vested in respectively:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe Chief Volunteer of Scotland, the Chair, the Treasurer of the Board of Trustees and the Chief Executive Officer for the time or any two of them.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe Regional Lead Volunteer, the Regional Chair, and the Regional Treasurer for the time or any two of them.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe District Lead Volunteer, the District Chair, and the District Treasurer for the time or any two of them.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe Group Lead Volunteer, the Group Chair, and the Group Treasurer for the time or any two of them.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.3.5 Leases\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAny leases, except heritable leases as aforementioned, and other probative writings entered into by the Scottish Council (or the Board of Trustees of Scouts Scotland on its behalf), any Regional Scout Council, any District Scout Council or any Group shall be executed for and on their behalf by those listed in (a), (b), (c) and (d) above respectively.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5a.3.4 Land occupied but not owned by Groups, Districts and Counties\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.4.1 Rental properties\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Group, District or County Trustee Board should obtain a formal written agreement regarding land or premises that they are renting. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIn any event, no large amount of capital should be expended on buildings or other improvements unless the Group, District or County has at least seven years uninterruptible interest remaining in the said land.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.4.2 Rates relief\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Group, District or County Treasurer should ensure that all possible relief from rates is obtained for all property that they are liable to pay rates on.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5a.3.5 Property - Sponsored Groups \u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.5.1 Sponsoring authorities\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAgreements with Sponsoring Authorities must identify property belonging to the Sponsoring Organisation and that belonging to the Group.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.5.2 Property owned by Sponsored Groups\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EProperty owned by the Sponsored Group as recorded in such agreements must be administered as required by these rules.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5a.3.6 Disposal of Property at Amalgamation\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.6.1 Declarations of Trust\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Model \u2018Declarations of Trust\u2019 referred to contain certain provisions for the amalgamation of Groups, Districts and Counties.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.6.2 Change of Trustees at amalgamation\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe retiring Trustees of the Group, District or County which are amalgamating must hand to the Trustees of the new Group, District or County all documents of title and the keys to any buildings which the former had. \u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5a.3.7 Disposal of Property at Closure \u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.7.1 Transfer at closure \u003Cbr\u003E\u003C/strong\u003EThe property of a Group, District or County which ceases to exist will automatically pass to the District Scout Council, County Scout Council or UK Headquarters as appropriate unless there is some pre-existing arrangement by which the property passes to another beneficiary. \u00A0\u003C/p\u003E\n\u003Cp\u003ESuch property must be treated in the same way as other assets.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5a.3.8 Joint Occupation of Premises by Joint Scout and Guide Units\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.8.1 Declaration of Trust\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EA special Declaration of Trust, which must provide for the formation of a joint management committee, must be drawn up if the premises are to be owned and occupied jointly by Scout and Guide units. \u00A0\u003Cbr\u003EThis does not apply if the premises are used jointly under licence or if the premises are occupied by other similar arrangements. \u00A0\u003C/li\u003E\n\u003Cli\u003EA model Declaration of Trust is available from The Scout Association\u2019s Legal Services department. 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Charity obligations for Groups, Districts, Counties","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU2NSJ9","canonicalUrl":"https://www.scouts.org.uk/por/5a-charity-obligations-for-groups-districts-counties/"},{"number":"5","url":"/por/5b-local-governance-of-groups-districts-and-counties/","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[]}],"config":null}]},"rules":[{"number":"5b.1","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5b.1.1.1 Federation of charities\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThis chapter applies only to Groups, Districts and Counties within the Scouts\u2019 federation of charities operating under The Scout Association\u2019s Royal Charter.\u003C/p\u003E\n\u003Cp\u003EMatters concerning UK Headquarters and Country Headquarters are detailed in POR Chapter 6.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.1.1.2 Status of each charity\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIn countries other than Scotland, each Group, District and County is a separate, unincorporated educational charity within the Federation, operating under the Royal Charter. They must operate as such, regardless of whether they are:\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eregistered with a charity regulator (see POR 5a.1.1.2)\u003C/li\u003E\n\u003Cli\u003Ein England and Wales, an excepted charity (see POR 5a.1.2.2)\u003C/li\u003E\n\u003Cli\u003Enot a charity in law.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThese local charities must not be incorporated.\u00A0\u003C/p\u003E\n\u003C/li\u003E\n\u003Cli\u003EIn Scotland, a Group, District or Region may choose to register as an Unincorporated Scottish Charity but is not required to do so. They must not register as a Scottish Charitable Incorporated Organisation (SCIO) as they must remain part of the Federation and operate under its Royal Charter.\u00A0\u003Cbr\u003EScottish Scout units not registered with OSCR may not claim gift aid (see POR 5e.8.1.4)\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.1.1.3 Trustees of the charity\u00A0\u003C/strong\u003E\u003Cbr\u003EWhether registered or not, members of the relevant Trustee Board must act collectively as the Trustees of their Scout unit, and in the best interests of the Scout Unit\u2019s members.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.1.1.4 Members of the charity\u00A0\u003C/strong\u003E\u003Cbr\u003EThe members of the Scout unit eligible to vote at their AGM are the members of the relevant Scout Council as detailed in POR 5b.3.2.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.1.1.5 Execution of contracts and other legal documents\u003C/strong\u003E\u003Cbr\u003EAs unincorporated charities, Groups, Districts and Counties do not have their own corporate status. This means they must not enter into contracts in the name of the Group, District or County. Instead, contracts and other legal documents must be executed by the trustees on behalf of the organisation. These documents may refer to the trustees collectively as \u2018the Trustees of \u2026\u2019 or name them individually \u2018as trustees of \u2026\u2019. \u00A0These documents must be signed by trustees authorised by the Trustee Board.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.1.1.6 Constitution and organisation\u00A0\u003C/strong\u003E\u003Cbr\u003EWithin Scouts, charities must be constituted and operate within the framework of:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe Royal Charter\u003C/li\u003E\n\u003Cli\u003Ethe Byelaws\u00A0\u003C/li\u003E\n\u003Cli\u003EPolicy, Organisation and Rules\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003Eto benefit from formal membership of The Scout Association. \u00A0\u003C/p\u003E\n\u003Cp\u003EThis also includes:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EUse of branding (POR Chapter 2e)\u003C/li\u003E\n\u003Cli\u003EMembership (POR Chapter 3)\u003C/li\u003E\n\u003Cli\u003EInsurance (POR Chapter 5g)\u003C/li\u003E\n\u003Cli\u003EWearing of uniform (POR Chapter 10)\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.1.1.7 Governance arrangements\u00A0\u003C/strong\u003E\u003Cbr\u003EThe governance arrangements for Groups, Districts and Counties are governed by this POR Chapter 5b.\u003C/p\u003E\n\u003Cp\u003ENote that the financial arrangements for Groups, Districts and Counties are included in POR Chapter 5e.\u003C/p\u003E\n\u003Cp\u003EFundraising guidance for Groups, Districts and Counties is included in POR Chapter 5f.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.1.1.8 Registered charities\u00A0\u003C/strong\u003E\u003Cbr\u003EPOR Chapter 5a applies if the charity is registered with their charity regulator (or, in England and Wales, if it is an excepted charity), including if it has ownership of land or property.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.1.1.9 \u003Cspan 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Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Default Paragraph Font\u0026quot;]}\u0022\u003EGood governance\u003C/span\u003E\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EGood governance focusses on oversight and strategy and maintains focus on supporting and assuring the organisation\u2019s strategic goals. Every member of the Federation must adopt a governing document. In the Scouts\u2019 Federation of charities, and in this Chapter, the governing document is referred to as a constitution.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.2.1.2 Governing document\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EA governing document explains what the member of the Federation is set up to do, and how it operates, it sets out the rules to be followed in the governance of the member of the Federation. In Scouts the governing document of each member of the Federation is called their constitution. \u00A0All Trustees must understand their constitution, and make sure it is kept up to date.\u003C/li\u003E\n\u003Cli\u003EThe principal governing document of The Scout Association is the Royal Charter.\u00A0\u003C/li\u003E\n\u003Cli\u003EIn countries other than Scotland, POR Chapter 5c includes the model constitution which should be adopted by each Group, District and County as their governing document.\u00A0\u003Cbr\u003EIn Scotland, POR Chapter 5d includes the model constitution which should be adopted by each Group, District and County as their governing document.\u00A0\u003C/li\u003E\n\u003Cli\u003EEvery Trustee Board must ensure that their charity\u2019s aims are aligned with The Scout Association\u2019s overall aims and strategic goals and are being delivered effectively and sustainably.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.2.1.3 Charitable purpose \u003Cbr\u003E\u003C/strong\u003ECharities exist to fulfil their charitable purposes. Trustees must understand the environment in which the charity is operating and lead the charity in fulfilling its purposes as effectively as possible with the resources available. To do otherwise would be failing beneficiaries, funders and supporters.\u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.2.1.4 Collective responsibility of Trustees\u00A0\u003C/strong\u003E\u003Cbr\u003EThe Trustees must collectively:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eensure that the charity is carrying out its purposes for the public benefit\u00A0\u003C/li\u003E\n\u003Cli\u003Ecomply with the charity\u2019s governing document and the law\u00A0\u003C/li\u003E\n\u003Cli\u003Eact in the charity\u2019s best interests\u00A0\u003C/li\u003E\n\u003Cli\u003Emanage the charity\u2019s resources responsibly\u00A0\u003C/li\u003E\n\u003Cli\u003Eact with reasonable care and skill\u00A0\u003C/li\u003E\n\u003Cli\u003Eensure the Scout unit is operating in compliance with POR and the local charity regulator, including effective management of each of the Key Policies listed in POR Chapter 2a. This includes ensuring that their Scout unit meets its responsibilities in respect of each the Key Policies, including:\u003Cbr\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Emeeting the responsibilities and obligations of the Safeguarding Policy (POR 2a.7)\u00A0\u003C/li\u003E\n\u003Cli\u003Emeeting the responsibilities and obligations of the Safety Policy (POR 2a.8)\u00A0\u003C/li\u003E\n\u003Cli\u003Ecomplying with data protection law, recognising that, dependent on circumstances, it may at different times act as a Data Controller and as a Data Processor. This includes ensuring all data is processed in line with POR 2a.3.2.1\u003C/li\u003E\n\u003Cli\u003Eensuring that the Leadership Team has provisions in place to respond to\u202F\u003Ca href=\u0022/volunteers/running-things-locally/gdpr-toolkit/step-12-responding-to-a-breach/\u0022 title=\u0022Step 12: Responding to a breach\u0022\u003Edata breaches\u003C/a\u003E, data protection complaints and \u003Ca href=\u0022/volunteers/running-things-locally/gdpr-toolkit/step-4-understanding-data-subjects-rights/\u0022 title=\u0022Step 4: Understanding data subjects\u0027 rights\u0022\u003Esubject rights requests\u003C/a\u003E\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.2.1.5 Trustee Board team description\u00A0\u003C/strong\u003E\u003Cbr\u003EThere is\u00A0a \u003Ca href=\u0022/volunteers/running-things-locally/local-teams/trustee-boards/\u0022 title=\u0022Trustee Boards\u0022\u003Eteam description for a Trustee Board\u003C/a\u003E.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.2.1.6 Charity registration\u00A0\u003C/strong\u003E\u003Cbr\u003ESome Groups, Districts or Counties may also need to register as a charity. It is also important that each Trustee Board is aware of the charity regulator that governs them. (See POR Chapter 5a for details). \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.2.1.7 Trustee support networks\u00A0\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ETo support effective governance and share good practice across the Groups of the District, the District Chair and District Treasurer should create support network(s) amongst the Group Chairs and Group Treasurers of the District.\u00A0\u003C/li\u003E\n\u003Cli\u003ETo support effective governance and share good practice across the Districts of the County, the County Chair and Treasurer should create a support network amongst the District Chairs and Treasurers of the County.\u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5b-local-governance-of-groups-districts-and-counties/5b2-constitution-governance-context/","id":85573,"nodeName":"5b.2 Constitution \u2013 governance context","title":"Constitution \u2013 governance context","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Constitution \u2013 governance context","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU3MyJ9","canonicalUrl":"https://www.scouts.org.uk/por/5b-local-governance-of-groups-districts-and-counties/5b2-constitution-governance-context/"},{"number":"5b.3","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5b.3.1.1 Scope\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe rules in POR 5b.3 applies to each Group, District and County, whether or not it is registered with a charity regulator.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.1.2 Model constitution\u00A0\u003C/strong\u003E\u003Cbr\u003EEvery charity within the Scouts\u2019 federation of charities must have an agreed constitution. Although a charity may agree its own constitution, it is very strongly encouraged that each Group, District and County adopts the relevant model constitutions from those provided in POR Chapters 5c and 5d.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.1.3 Varying the model constitution\u00A0\u003C/strong\u003E\u003Cbr\u003EAny variations to the model constitution must be consistent with the rest of POR, and must\u202Fnot cause the Group, District or County to operate in a manner that breaches POR.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.1.4 Adopting the model constitution unchanged\u00A0\u003C/strong\u003E\u003Cbr\u003EA Group, District, or County which adopts unchanged the relevant model constitution from POR Chapter 5c or 5d must record in their AGM minutes that the POR Chapter 5c or 5d model constitution is fully adopted as its constitution. In this case, a copy of the constitution does not need to be attached to the AGM minutes \u2013 it is sufficient for the adoption of the relevant constitution from POR Chapter 5c or 5d to be stated in the AGM minutes, though the minute recording the adoption should include the phrase \u201Cas may be amended in POR from time to time\u201D.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.1.5 \u003Cspan class=\u0022NormalTextRun SCXW260883206 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Arial\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito 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Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Default Paragraph Font\u0026quot;]}\u0022\u003EAdopting the model constitution with local amendments\u003C/span\u003E\u00A0\u003C/strong\u003E\u003Cbr\u003EA Group, District, or County which adopts the model constitution in POR Chapter 5c or Chapter 5d as appropriate but makes a local amendment to the model constitution, must describe the amendment at their AGM, gain the Scout Council\u2019s approval for the local amendments, and record in the minutes of their AGM:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe adoption of the model constitution from POR Chapter 5c or Chapter 5d as the basis of their constitution, though the minute recording the adoption should include the phrase \u201Cas may be amended in POR from time to time\u201D\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe specifics of the local amendment(s) that it has adopted.\u00A0\u003C/li\u003E\n\u003Cli\u003Eclear reasoning for each local amendment.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.1.6 Adopting a different constitution \u003Cbr\u003E\u003C/strong\u003EA\u202FGroup, District, or County which adopts its own constitution, must describe at the AGM, gain the Scout Council\u2019s agreement to the differences and record in the minutes of their AGM:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe differences between their constitution and the relevant model constitution from POR Chapter 5c or Chapter 5d \u2013 the minute should make it clear that it is the most recent edition of POR (as at the AGM) is being used for the comparison\u00A0\u003C/li\u003E\n\u003Cli\u003Eclear reasoning for each of the differences \u00A0\u003C/li\u003E\n\u003Cli\u003Econfirmation that their Scout Council AGM recognises that it has approved a constitution that is not based around the model constitution from POR, and that the Scout Council has fully endorsed the differences between their constitution and the model constitution\u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5b.3.2 Scout Council \u2013 Annual General Meeting\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.1 Timing\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EEach Scout Council must hold an Annual General Meeting (AGM) within six months of the end of the Group\u2019s, District\u2019s or County\u2019s financial year. Trustee Boards should give all members of their Scout Council at least four weeks\u2019 notice of the date of the AGM.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.2 Trustee Annual Report and Accounts\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EBefore the AGM, the Trustee Board must prepare and approve the Trustees\u2019 Annual Report and the annual statement of accounts. The accounts must have completed their examination by an appropriate auditor or independent examiner (see POR 5e.3). This must include the formal approved report from the auditor or independent examiner.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.3 Minutes and Report filing\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFollowing each AGM, the Trustee Board administration must ensure that the Trustees\u2019 Annual Report and Accounts, including the formal approved report from the auditor or independent examiner are filed as described in POR 5e.2.1.2 and 5e.2.1.3.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EBecause the minutes of the AGM cannot be formally approved by the Scout Council until the charity\u2019s next AGM, it is good practice for the new Trustee Board to verify the draft Minutes of the AGM at their first meeting following the AGM, \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.4 Group Scout Council \u2013 ex officio members\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EEx\u202Fofficio members of the Group Scout Council are:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eall adult members of the Group \u2013 see Group roles listed in the POR Chapter 16 Teams Table \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall Young Leaders who are members of a Section Team of one of the Group\u2019s sections\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall Patrol Leaders of the Troop(s) in the Group\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall parents of Squirrels, Beavers, Cubs and Scouts in the Group\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall members of the Explorer Section Team of an Explorer Unit partnered with the Group, if so specified in a Partnership Agreement between the Unit, the Group and the District\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall Explorers of an Explorer Unit partnered with the Group, if so specified in a Partnership Agreement between the Unit, the Group and the District\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall parents of Explorers of an Explorer Unit partnered with the Group, if so specified in a Partnership Agreement between the Unit, the Group and the District\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe Sponsoring Authority, where there is one, or its nominee\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe District Lead Volunteer\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe District Chair \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.5 District Scout Council \u2013 ex officio members\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EEx\u202Fofficio members of the District Scout Council are:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAll adult members with a role in one of the District\u2019s teams or sub-teams - see District roles listed in the POR Chapter 16 Teams Table \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAll adults with the following appointments in the Groups in the District\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EGroup Lead Volunteers and Group Leadership Team Members\u003C/li\u003E\n\u003Cli\u003ESection Team Leaders and Team Members\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EGroup Trustee Board members (Chairs, Treasurers, Trustees)\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EAll Explorers (including Young Leaders) in the District\u003C/li\u003E\n\u003Cli\u003EAll members of the District Scout Network\u003C/li\u003E\n\u003Cli\u003Eall parents of all Explorers (including Young Leaders) in the District\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E(\u003Csup\u003E[NI]\u003C/sup\u003E only) Regional Lead Volunteer\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Chair\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.6 County Scout Council [Counties with Districts] \u2013 ex officio members\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003E(\u003Csup\u003E[NI]\u003C/sup\u003E POR 5b.3.2.6 does not apply in Northern Ireland) \u0026nbsp;\u003Cbr\u003EIMPORTANT: Use POR 5b.3.2.6 only for Counties that have two or more Districts. For Counties with no Districts, use POR 5b.3.2.7.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EEx\u202Fofficio members of the County Scout Council are:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eall adult members with a role in one of the County\u2019s teams or sub-teams \u2013 see County roles in the POR Chapter\u202F16 Teams Table \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAll adults with the following appointments in the Scout Districts in the County\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EDistrict Lead Volunteers and District Leadership Team Members\u003C/li\u003E\n\u003Cli\u003EDistrict Trustee Board Chairs, Treasurers and Trustees\u003C/li\u003E\n\u003Cli\u003EDistrict Youth Leads\u003C/li\u003E\n\u003Cli\u003EDistrict representatives (2 per District) selected by their respective District Scout Councils at their AGM\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003Ethe Regional Lead Volunteer (in England, Wales, the Channel Islands and the Isle of Man)\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.7 County Scout Council [Counties with no Districts] \u2013 ex officio members\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003E(\u003Csup\u003E[NI]\u003C/sup\u003E POR 5b.3.2.7 does not apply in Northern Ireland) \u0026nbsp;\u003Cbr\u003EIMPORTANT: Use POR 5b.3.2.7 only for Counties that have no Districts.\u0026nbsp;\u003Cbr\u003EFor Counties with two or more Districts use POR 5b.3.2.6.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EEx\u202Fofficio members of the County Scout Council are:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eall adult members with a role in one of the County\u2019s teams or sub-teams \u2013 see County roles in the POR Chapter\u202F16 Teams Table \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall Group Lead Volunteer(s) and Group Leadership Team Members of each Group in the County\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall Group Lead Volunteer(s) and Group Leadership Team Members of each Group in the County\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall Section Team Members of each Group in the County\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall Group Trustee Board members (Chairs, Treasurers, Trustees) of each Group in the County\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall Explorers (including Young Leaders) in the County\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall members of the Scout Network in the County\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall parents of all Explorers (including Young Leaders) in the County\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe Regional Lead Volunteer (in England, Wales, the Channel Islands and the Isle of Man)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe UK Chief Volunteer for International (for the Overseas Territories)\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.8 Appointed members of a Scout Council\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe appointed members of a Group, District or County Scout Council are other supporters of the Group, District or County.\u003C/p\u003E\n\u003Cp\u003EThey are appointed by the Scout Council at their AGM on the recommendation of the Trustee Board for a fixed period not exceeding three years. Subsequent reappointments are permitted.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EA Scout Council does not need to have any appointed members.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.9 Community members of a Scout Council\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe community members of a Group, District or County Scout Council are representatives of the local community appointed because of their role rather than by their name. For example, local headteachers, or Parish Council members.\u003C/p\u003E\n\u003Cp\u003EThey are appointed by the Scout Council at their AGM, on the recommendation of the Trustee Board, for a period of one year. Subsequent reappointments are permitted.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EA Scout Council does not need to have any community members.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.10 Numbers of appointed and community Scout Council members\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe total number of appointed and community members of a Group, District or County Scout Council must not exceed the number of ex officio members.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.11 Membership status of Scout Council members\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EMembership of a Scout Council does not in itself provide any member status of Scouts.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.12 Right of attendance\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer has the right of attendance at each Group Scout Council meeting in the County (\u003Csup\u003E[NI]\u003C/sup\u003E this right of attendance also applies to Regional Lead Volunteers).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.13 Ending membership of a Scout Council member\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAn individual\u2019s membership of a Group, District or County Scout Council ends when any of these events occur:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe Scout Council member resigns\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe Scout Council member no longer qualifies as a member of the relevant Scout Council\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe Scout Council is dissolved\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EScout Council membership is terminated by UK Headquarters following a recommendation by the relevant Trustee Board. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5b.3.3 Trustee Board Membership\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.1 Numbers of Trustees\u00A0\u003C/strong\u003E\u003Cbr\u003EA Trustee Board should comprise a maximum of twelve Trustees (the total of all ex officio, appointed and co-opted Trustee categories), with a minimum of five Trustees. The maximum number of Trustees must be approved by the Scout Council at its AGM.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.2 \u003Cspan class=\u0022NormalTextRun SCXW56516475 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Arial\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito Sans,Arial,Calibri\u0026quot;,268442635,\u0026quot;22\u0026quot;,134224900,\u0026quot;false\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,335559739,\u0026quot;0\u0026quot;,335559738,\u0026quot;240\u0026quot;,335559682,\u0026quot;4\u0026quot;,335559683,\u0026quot;2\u0026quot;,335560102,\u0026quot;9\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777804,\u0026quot;5b.%1\u0026quot;,469777803,\u0026quot;left\u0026quot;,469777815,\u0026quot;multilevel\u0026quot;,469769242,\u0026quot;65533,0\u0026quot;,335559685,\u0026quot;3261\u0026quot;,335559991,\u0026quot;1701\u0026quot;,536884268,\u0026quot;{46bf78b4-4e28-56ef-b4ad-2f6010b8ba54}{1}\u0026quot;,335552541,\u0026quot;0\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,134245529,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Level 1\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Arial\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito Sans,Arial,Calibri\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Default Paragraph Font\u0026quot;]}\u0022\u003ECharity Trustees\u003C/span\u003E\u00A0\u003C/strong\u003E\u003Cbr\u003EEach ex\u202Fofficio, appointed and co-opted member of the Trustee Board is a charity Trustee of the Group, District or County.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.3 Ages of Trustees and members of Trustee Board sub-teams\u003C/strong\u003E\u003Cbr\u003EIt is good practice for a Trustee Board to have at least two Trustees aged between their 18th and 25th birthdays.\u003C/p\u003E\n\u003Cp\u003EIt is good practice for a sub-team of a Trustee Board to have at least two members aged between their 18th and 25th birthdays.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.4 Minimum ages of Trustees\u00A0\u003C/strong\u003E\u003Cbr\u003EA person must have reached their 18th birthday before they take on a Trustee role in Scouts. This applies whether or not the Federation member is a registered charity.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.5 Types of Trustees\u00A0\u003C/strong\u003E\u003Cbr\u003EThere are three classifications of Trustee:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EEx\u202Fofficio \u00A0\u003Cbr\u003EThese people are Trustees by virtue of their role in Scouts. They are a vital part of the Trustee Board, providing a clear link with the leadership and operation of the charity. \u00A0They are:\u00A0\n\u003Cul\u003E\n\u003Cli\u003EFor the Group Trustee Board \u2013 the Group Lead Volunteer\u00A0\u003C/li\u003E\n\u003Cli\u003EFor the District Trustee Board \u2013 the District Lead Volunteer and the District Youth Lead\u00A0\u003C/li\u003E\n\u003Cli\u003EFor the County Trustee Board \u2013 the County Lead Volunteer and the County Youth Lead.\u00A0\u003Cbr\u003E\u003Cbr\u003EThere is only one ex\u202Fofficio Trustee role for each of the above roles, so where there are joint role holders for a role, the role holders must decide, in discussion with the Chair, which of them should be the ex\u202Fofficio Trustee. However, each role holder of any of the above roles must be eligible to be a Trustee (as specified in POR 16.1.3.1(g) and POR 16.2.2.1(e)).\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003E\n\u003Cp\u003EAppointed by the Scout Council.\u00A0\u003Cbr\u003EThese Trustees are appointed by the Scout Council at their AGM following a rigorous and transparent selection process agreed by the members of the Trustee Board. This includes the Chair and Treasurer roles.\u00A0\u003Cbr\u003EThe proposal from the Trustee Board is received by the Scout Council at their AGM. The proposal from the Trustee Board does not require seconding by a member of the Scout Council. The action of the Scout Council is to approve or not approve the proposed name(s) from the Trustee Board.\u00A0\u003Cbr\u003EVacancies for appointed Trustees only occur at the end of their period of appointment. For example, a District Chair may have been appointed for three years and so does not need to be re-appointed or re-selected after years one and two.\u00A0\u003C/p\u003E\n\u003C/li\u003E\n\u003Cli\u003E\n\u003Cp\u003ECo-opted by the Trustee Board\u00A0\u003Cbr\u003EThese Trustees are appointed by the Trustee Board. \u00A0Co-opting offers the Trustee Board a way of broadening its skills mix or to introduce potential new Trustees mid-year, as well as providing a method of filling vacancies that may occur between AGMs.\u00A0\u003Cbr\u003EThe Trustee Board must ensure that any co-opted appointments are made following an appropriate selection process, similar to that described for Appointed Trustees.\u00A0\u003C/p\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.6 Selecting and appointing Trustees\u00A0\u003C/strong\u003E\u003Cbr\u003EThe Trustee vacancies should be advertised widely, including to all members of the Scout Council aged 18 or over, so that it is clear that it is an \u003Ca href=\u0022/volunteers/running-things-locally/trustee-boards/recruiting-new-trustees/open-selection-process-for-appointing-trustees/\u0022 title=\u0022Open Selection Process for Appointing Trustees\u0022\u003Eopen selection process\u003C/a\u003E. It may include a nominations process or an election process or other locally appropriate procedures\u00A0\u003C/p\u003E\n\u003Cp\u003EPersons recommended for appointment to the Trustee Board may include members of the Scout Council but may also include people from outside the Scout Council (including people from outside Scouts) provided that there is no conflict of interest.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.7 Persons disqualified as Trustees\u00A0\u003C/strong\u003E\u003Cbr\u003ECertain people are disqualified from being members of Trustee Boards by virtue of the Charities Acts (in Scotland, the Charities and Trustee Investment (Scotland) Act 2005). This must be determined during the appointment process through the Trustee\u2019s declaration and by Trustee eligibility checks (POR 16.1.3.1(d) and (e) and 16.2.2.1(d) and (e)).\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.8 Conflicts of interest\u00A0\u003C/strong\u003E\u003Cbr\u003EGovernance roles must be distinct to help manage conflicts of interest.\u00A0\u003C/p\u003E\n\u003Cp\u003EThis includes a requirement that the roles of Chair and Treasurer must be kept separate and be undertaken by two different people. Further, to ensure no conflict of interest, the roles of Chair and Treasurer should not be undertaken by close family members (including husband and wife, parent and child).\u00A0\u003C/p\u003E\n\u003Cp\u003ESubject to the conflict of interest rules (see POR Chapter 16 and the definition of \u2018conflict of interest\u2019 in the POR Definitions Chapter), a Trustee may be a member of more than one Trustee Board.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.9 Trustees - term of appointment\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAppointed Trustees (including Chair and Treasurer) are appointed by the Scout Council at their AGM for an initial period of no longer than three years. The Scout Council may agree further periods of appointment.\u00A0\u003C/li\u003E\n\u003Cli\u003ECo-opted Trustees are appointed by the Trustee Board for an initial period of one year. Further periods of appointment may be agreed by the Trustee Board, however co-opted Trustees are encouraged to move to being appointed Trustees at the next AGM.\u00A0\u003C/li\u003E\n\u003Cli\u003EAppointed and co-opted Trustees must serve no more than nine years in any Trustee role on the specific Trustee Board (this includes Chair and Treasurer). As example, if a Trustee served three years and then became Treasurer on the same Trustee Board, that person could serve as Treasurer for no more than six years.\u00A0\u003C/li\u003E\n\u003Cli\u003EEx\u202Fofficio Trustees serve as a Trustee for as long as they hold the ex\u202Fofficio role. Their membership of the Trustee Board ceases as soon as they are no longer in a role that includes Trustee responsibility.\u00A0\u003Cbr\u003EIf their ex\u202Fofficio role is held for less than nine years, then they may hold an appointed or co-opted Trustee role to a maximum of nine years as a Trustee on the specific Trustee Board, including their time as an ex\u202Fofficio Trustee. As example, if a Group Lead Volunteer served five years in that role and then became an appointed Trustee on the Group Trustee Board, that person could serve as an appointed Trustee for no more than four years.\u00A0\u003C/li\u003E\n\u003Cli\u003EA volunteer who has been a Trustee on a specific Trustee Board for a total of nine years (which need not be consecutive) may be considered for re-appointment to the same Trustee Board after a gap of a minimum of three years. If so reappointed, the nine-year rule above also applies from the date of reappointment.\u00A0\u003Cbr\u003EThe nine-year Trustee maximum term rule comes into effect from the Federation member\u2019s AGM held during 2024 \u2013 it does not include years served as a Trustee prior to the 2024 AGM.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.10 Supporting Trustee skills\u00A0\u003C/strong\u003E\u003Cbr\u003EAll Trustees must complete learning as specified in POR Chapter 16.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.11 Membership system\u00A0\u003C/strong\u003E\u003Cbr\u003EAll Trustees, and members of sub-teams, must be recorded on the membership system.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.12 Action following resignation\u00A0\u003C/strong\u003E\u003Cbr\u003EIf a Trustee Board Chair or Treasurer resigns, then POR 16.9.2 must be followed. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.13 Effective Trustee Board administration\u00A0\u003C/strong\u003E\u003Cbr\u003EEach Trustee Board must have effective administration support. The administration may be provided by one or more persons as appropriate to the Trustee Board. \u00A0\u003C/p\u003E\n\u003Cp\u003EThe administration role(s) are \u2018operational\u2019 role(s) and will typically be member(s) of the Group Leadership Team, the District Support Team or the County Support Team as appropriate, or one of their sub-teams. \u00A0\u003C/p\u003E\n\u003Cp\u003EA Trustee Board member should not take minutes at a meeting, as it makes it difficult for them to properly contribute to the meeting and meet their trustee responsibilities. \u00A0\u003C/p\u003E\n\u003Cp\u003EMore information is available about \u003Ca href=\u0022/volunteers/running-things-locally/trustee-boards/tools-to-support-trustee-boards/\u0022 title=\u0022Tools to support Trustee Boards\u0022\u003Etools to support Trustee Boards\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.14 Right of attendance and invited attendees\u00A0\u003C/strong\u003E\u003Cbr\u003EPeople invited to attend a meeting of the Trustee Board, or with right of attendance, may be present at the meeting but are not charity Trustees and have no voting rights.\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe District Lead Volunteer, the District Chair and the County (\u003Csup\u003E[NI]\u003C/sup\u003E\u202FCountry) Lead Volunteer each have the right of attendance at meetings of each of the Group Trustee Boards in the Districts in the County (\u003Csup\u003E[NI]\u003C/sup\u003E\u202FCountry). \u00A0\u003C/li\u003E\n\u003Cli\u003EThe County (\u003Csup\u003E[NI]\u003C/sup\u003E\u202FCountry) Lead Volunteer and the County (\u003Csup\u003E[NI]\u003C/sup\u003E\u202FCountry) Chair each have the right of attendance at meetings of each of the District Trustee Boards in the County (\u003Csup\u003E[NI]\u003C/sup\u003E\u202FCountry).\u003C/li\u003E\n\u003Cli\u003EThese members have the right of attendance at meetings of the County Trustee Board:\u00A0\n\u003Cul\u003E\n\u003Cli\u003Ethe Regional Lead Volunteer (in England and in Wales)\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe Chief Volunteer of Scotland (in Scotland)\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe UK Chief Volunteer for International (for British Scouting Overseas and for each of the five Overseas Territories)\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003EThese members must be invited to attend meetings of the County Trustee Board: \u00A0\n\u003Cul\u003E\n\u003Cli\u003Ethe County\u2019s Nominated Member(s) on the Council of The Scout Association \u00A0\u003C/li\u003E\n\u003Cli\u003Ethe County\u2019s Nominated Youth Representative on the Council of The Scout Association \u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003ERight of attendance at Group Trustee Boards also extends to:\u00A0\n\u003Cul\u003E\n\u003Cli\u003EThe Sponsoring Authority (or their delegate) of a Sponsored Group\u00A0\u003C/li\u003E\n\u003Cli\u003EFor a Joint Scout and Guide Group, the Guide equivalent of the Group Lead Volunteer has right of attendance at the Scout Trustee Board.\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5b-local-governance-of-groups-districts-and-counties/5b3-constitution-requirement/","id":85574,"nodeName":"5b.3 Constitution - requirement","title":"Constitution - requirement","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Constitution - requirement","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU3NCJ9","canonicalUrl":"https://www.scouts.org.uk/por/5b-local-governance-of-groups-districts-and-counties/5b3-constitution-requirement/"}],"id":85571,"nodeName":"5b. Local governance of Groups, Districts and Counties","title":"b. Local governance of Groups, Districts and Counties","type":"pORChapter","image":null,"assets":null,"headerOptions":{"headerTitle":"b. Local governance of Groups, Districts and Counties","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU3MSJ9","canonicalUrl":"https://www.scouts.org.uk/por/5b-local-governance-of-groups-districts-and-counties/"},{"number":"5","url":"/por/5c-constitutions-of-groups-districts-and-counties-except-in-scotland/","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E(see Chapter 5d for constitutions for Scottish Groups, Districts, Regions)\u003C/h4\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"rules":[{"number":"5c.1","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003EIntroduction to the Constitution for a Group (except Scotland)\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003EThis introduction is not part of the model constitution for a Group but includes important points of context.\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe Group constitution must always be used in the context of the rules in POR Chapter 5b. Chapter 5b contains rules which must not be amended.\u003C/li\u003E\n\u003Cli\u003EIn accordance with POR 5b.3.1.5 and 5b.3.1.6, any amendments or differences to the model constitution at POR 5c.1 below must be agreed at the AGM and fully recorded in the minutes of the AGM.\u00A0\u003C/li\u003E\n\u003Cli\u003EIn the interest of openness, especially for new members of the Group Scout Council, the Group Scout Council must re-adopt their constitution at each Annual General Meeting (AGM).\u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5c.1.1.1 Preamble\u003C/strong\u003E\u003Cbr\u003EThis constitution describes the role, membership and operation of the Group Scout Council, and the Group Trustee Board.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5c.1.1.2 Charitable objects\u003C/strong\u003E\u003Cbr\u003E[POR 1.1]\u003Cbr\u003EOur purpose is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.1.2 The Group Scout Council \u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.2.1\u003C/strong\u003E\u003Cbr\u003EThe Group Scout Council has a governance role for the charity and makes Group Trustee Board appointments other than ex\u202Fofficio and co-opted Trustee appointments.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.2.2\u003C/strong\u003E\u003Cbr\u003EThe Group Scout Council has no Trustee responsibilities.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.2.3\u003C/strong\u003E\u003Cbr\u003EThe members of the Group Scout Council are\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe ex\u202Fofficio members of the Group Scout Council are detailed in POR 5b.3.2.4.\u00A0\u003C/li\u003E\n\u003Cli\u003EThe Group Scout Council may \u003Cstrong\u003Eappoint\u003C/strong\u003E some members as detailed in POR 5b.3.2.8.\u00A0\u003C/li\u003E\n\u003Cli\u003EThe Group Scout Council may appoint some \u003Cstrong\u003Ecommunity\u003C/strong\u003E members. See POR 5b.3.2.9.\u00A0\u003C/li\u003E\n\u003Cli\u003EThe maximum number of appointed and community members of a Group Scout Council is defined in POR 5b.3.2.10. \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.2.4\u003C/strong\u003E\u003Cbr\u003EGroup Trustee Board administration must ensure that appointed Group Scout Council Members are recorded locally in the minutes of the Group Scout Council meeting which appoints them (normally the AGM). Group Scout Council members (whether ex\u202Fofficio or appointed or community) must not be recorded as such on the membership system.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.1.3 The Group Trustee Board\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.3.1\u003C/strong\u003E\u003Cbr\u003EThe Group Trustee Board is responsible for the governance of the Group, whether or not it is a charity in law. Although the Group Trustee Board is responsible for the charity, it is accountable to the Group Scout Council.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.3.2\u003C/strong\u003E\u003Cbr\u003E\u003Cstrong\u003EGroup Trustee Board membership\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe ex\u202Fofficio Group Trustees, as defined in POR 5b.3.3.5(a).\u00A0\u003C/li\u003E\n\u003Cli\u003EAppointed Group Trustees (including Chair and Treasurer) are persons appointed by the Group Scout Council as described in POR 5b.3.3.5(b).\u00A0\u003Cbr\u003EThe selection process for appointed Group Trustees must follow POR 5b.3.3.5(b) and POR 5b.3.3.6. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003ECo-opted Trustees are persons co-opted by the Group Trustee Board as described in POR 5b.3.3.5(c). Their term of appointment is a maximum of 12 months (though re-appointment is permitted).\u00A0\u003Cbr\u003EThe number of co-opted members must not exceed the actual number of appointed Trustees, excluding Chair and Treasurer. If a co-option is required mid-year because of a vacancy arising, then this rule may be broken, provided that the total number of Trustees remains no greater than the total number of Trustees permitted by Group Scout Council resolution at the AGM.\u00A0\u003Cbr\u003EThe selection process for Co-opted Trustees must follow POR 5b.3.3.5(c) and POR 5b.3.3.6. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003EThe Sponsoring Authority, or its nominee, has right of attendance at a Group Trustee Board.\u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.1.4 Group Scout Council \u2013 Annual General Meeting\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.4.1\u003C/strong\u003E\u003Cbr\u003ETo support the planning and delivery of a Group AGM there is a downloadable \u2018\u003Ca href=\u0022/volunteers/running-things-locally/trustee-boards/annual-general-meetings/\u0022 title=\u0022Annual General Meetings\u0022\u003Escript\u003C/a\u003E\u2019 (including agenda and script templates and a suggested planning timetable).\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.4.2\u003C/strong\u003E\u003Cbr\u003EEach Group Scout Council must hold an Annual General Meeting (AGM) within six months of the end of the Group\u2019s financial year. The Group should give a minimum of four weeks\u2019 notice of the date of the AGM.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.4.3\u003C/strong\u003E\u003Cbr\u003EThe AGM must:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EUndertake governance oversight by\u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eapproving the minutes of the previous Group AGM\u00A0\u003C/li\u003E\n\u003Cli\u003Eadopting (or re-adopting) the constitution of the Group (POR 5c.1)\u003C/li\u003E\n\u003Cli\u003Enoting the dates of Group\u2019s financial year\u003C/li\u003E\n\u003Cli\u003Eapproving appointed and community members of the Group Scout Council\u00A0\u003C/li\u003E\n\u003Cli\u003Eagreeing the maximum total number of members of the Group Trustee Board (this is one number representing the total of ex\u202Fofficio, appointed and co-opted members)\u00A0\u003C/li\u003E\n\u003Cli\u003Eagreeing the quorum for future meetings of the Group Scout Council\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EReview the previous financial year by\u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ereceiving from the Group Lead Volunteer an overview of the past 12 months of activity in the Group\u00A0\u003C/li\u003E\n\u003Cli\u003Ereceiving and considering the \u003Ca href=\u0022/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/\u0022 title=\u0022Accounting and reporting\u0022\u003EGroup Trustees\u2019 Annual Report\u003C/a\u003E and the annual statement of accounts which have been approved by the Group Trustee Board.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EMake appointments\u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eappoint a Chair of the Group Trustee Board, following recommendation from the selection process initiated by the Group Trustee Board. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003Eappoint a Treasurer of the Group Trustee Board, following recommendation from the selection process initiated by the Group Trustee Board.\u00A0 \u00A0\u003C/li\u003E\n\u003Cli\u003Eappoint other members of the Group Trustee Board, following recommendations from the selection process initiated by the Group Trustee Board. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003Eapprove the appointment of any Group Presidents or Group Vice Presidents, and note current appointees (if any)\u00A0\u003C/li\u003E\n\u003Cli\u003Eappoint (or re-appoint) an auditor or independent examiner (see POR 5e.3)\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.1.5 Group Trustee Board - purpose\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.5.1\u003C/strong\u003E\u003Cbr\u003EThe Group Trustee Board is a team of volunteers who work together, as charity Trustees, to make sure Scouts is run safely and legally. At the heart of their role is a focus on strategy, performance and assurance, working to ensure that the Group is meeting The Scout Association\u2019s overall aims and \u003Ca href=\u0022/about-us/strategy/\u0022 title=\u0022Strategy\u0022\u003Estrategic goals\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EEffective Trustee support helps other volunteers run the Scout programme that gives young people skills for life. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.5.2\u003C/strong\u003E\u003Cbr\u003EMembers of the Group Trustee Board must act collectively as charity Trustees of their Group (whether or not it is a charity in law), and in the best interests of the Group and its members.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.5.3\u003C/strong\u003E\u003Cbr\u003EThe Group Trustee Board must act in the charity\u2019s best interests, acting with reasonable care and skill and take steps to be confident that:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe Group is:\u003Cbr\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ewell managed\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ecarrying out its purposes for the public benefit\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ecomplying with the Group\u2019s governing document and the law\u003C/li\u003E\n\u003Cli\u003Emanaging the Group\u2019s resources responsibly\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003Ethe Group is operating compliant with POR and the local charity regulator, including effective management of each of the Key Policies listed in POR Chapter 2a.\u003C/li\u003E\n\u003Cli\u003Eyoung people are meaningfully involved in decision making at all levels \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe Group has sufficient resources (funds, people, property and equipment) available to meet the planned work of the Group including delivery of the high-quality programme and resource requirements of the training programme (POR 4b.7)\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.5.4\u003C/strong\u003E\u003Cbr\u003EThe Group Trustee Board members must themselves collectively:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Edevelop and maintain a risk register, including putting in place appropriate mitigations \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure that the Group\u2019s finances are properly managed, including development and maintenance of appropriate budgets to support the work of the Group\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure that where the Group is partnered with an Explorer Unit and the operational financing is undertaken by the Group, this arrangement must be documented in the Partnership Agreement, and the finance arrangements must follow this \u003Ca href=\u0022/volunteers/running-your-section/running-an-explorer-unit/governance-for-explorers/\u0022 title=\u0022Governance for Explorers\u0022\u003Eguidance\u003C/a\u003E\u003Ca href=\u0022##\u0022 title=\u0022Running your unit\u0022 data-anchor=\u0022#\u0022\u003E\u003C/a\u003E.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Emaintain and manage:\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ea reserves policy for the Group. This must address the minimum reserves that should be maintained to allow for difficult financial circumstances in the Group, and must also include a statement about how reserves outside that \u2018minimum\u2019 will be used for development of Scouts\u003C/li\u003E\n\u003Cli\u003Ean investment policy for the Group\u003C/li\u003E\n\u003Cli\u003Ea public benefit statement for the Group\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003Eensure that people, property and equipment are appropriately insured, and that any property and equipment owned or used by the Group is properly protected and maintained\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure the appointment and management and operation of any sub-team(s) created in line with POR 5c.1.5.5, including appointing a Chair to lead the sub-team(s). This should normally be one of the Group\u2019s Trustees. This sub-team Chair role title is Sub-Team Leader (see the Teams Table in POR Chapter 16).\u003C/li\u003E\n\u003Cli\u003Eensure that effective administration is in place to support the work of the Group Trustee Board\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eappoint any co-opted members of the Group Trustee Board \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure transparency of operation, including:\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eprepare and approve the Annual Accounts and arrange their examination by an auditor or independent examiner (as appropriate) and as appointed by the Group Scout Council at their AGM\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eprepare and approve the Group Trustees\u2019 Annual Report (which must include the Annual Accounts and include the report from the auditor or independent examiner)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Epresent the approved Group Trustees\u2019 Annual Report and Annual Accounts to the Group Scout Council for their consideration at the Group AGM\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Efollowing the Group AGM, ensure that the Group Trustee Board administration:\n\u003Cul\u003E\n\u003Cli\u003Efiles a copy of the \u003Ca href=\u0022/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/\u0022 title=\u0022Accounting and reporting\u0022\u003EGroup Trustees\u2019 Annual Report and Accounts\u003C/a\u003E as described in POR 5e.2.1.2 and POR 5e.2.1.3.\u003C/li\u003E\n\u003Cli\u003Erecords all Group Trustees on the membership system, and ensures that the necessary eligibility checks are promptly concluded (should be by no later than 30 days following the AGM)\u003C/li\u003E\n\u003Cli\u003Eif the Group is registered with their regulator, updates the Group\u2019s registration details to list all Group Trustees\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003Etake responsibility for the Group\u2019s adherence to Data Protection Legislation recognising that, dependent on circumstances, it may at different times act as a Data Controller and as a Data Processor, including the Trustee Board responsibilities listed at POR 2a.3.2.1.\u003C/li\u003E\n\u003Cli\u003Eindividually and collectively maintain confidentiality regarding appropriate Group Trustee Board business\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eput in place annually an open and transparent selection process to recommend to the Group Scout Council appropriate members to be appointed members of the Group Trustee Board, including Chair and Treasurer. Vacancies for appointed Trustees only occur at the end of their period of appointment (for example, a Trustee may have been appointed for three years and so does not need to be re-appointed or re-selected after years 1 and 2).\u003C/li\u003E\n\u003Cli\u003Ewhere staff are employed:\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eact as a responsible employer in accordance with Scouts\u2019 values and relevant legislation\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure that effective line management is in place for each employed staff member and that these are clearly established and communicated\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure that appropriate specific employee insurance is in place (POR 5g.4.1.2(j))\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.5.5\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EA Group Trustee Board may create sub-teams it deems necessary to support its governance function (see POR 5c.1.5.4(f)). The Group Trustee Board must ensure that for any sub-team it appoints:\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eits purpose is governance-focused and not operational\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eits members are agreed and approved by the Group Trustee Board\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe Group Chair has right of attendance\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe Group Lead Volunteer has right of attendance\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003ESub-team members are not Trustees unless they are already members of the appointing Group Trustee Board.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAll sub-team members must be recorded on the membership system.\u003C/li\u003E\n\u003Cli\u003EIf a sub-team consists entirely of non-Trustee members it is good practice for at least one member of the sub-team to have completed the Being a Trustee in Scouts learning.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.1.6 Group Scout Council \u2013 Conduct of meetings\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.6.1\u003C/strong\u003E\u003Cbr\u003EThe Group Scout Council meets at their AGM (POR 5c.1.4).\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.6.2\u003C/strong\u003E\u003Cbr\u003EIt would be unusual for there to be additional meetings of the Group Scout Council. \u00A0This is because the primary task of the Group Scout Council is to appoint the Group Trustee Board. \u00A0If members resign from the Group Trustee Board, POR 16.9.2 must be followed, thus rendering an additional meeting of the Group Scout Council unnecessary.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.6.3\u003C/strong\u003E\u003Cbr\u003EA Group Scout Council meeting should normally be convened with at least four weeks\u2019 notice. A meeting may be convened on shorter or no notice with the agreement of at least three quarters of the members of the Group Trustee Board.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.6.4\u003C/strong\u003E\u003Cbr\u003EGroup Scout Council meetings are chaired by the Group Chair. If the Group Chair is unable to be present, the Group Chair may appoint a delegate to chair a meeting of the Group Scout Council subject to such appointment being approved at the start of the meeting by a majority of the Group Scout Council members present.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.6.5\u003C/strong\u003E\u003Cbr\u003EOnly Group Scout Council members, as defined in POR 5c.1.2.3, may vote in Group Scout Council meetings.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.6.6\u003C/strong\u003E\u003Cbr\u003EThe quorum for a Group Scout Council meeting is agreed by the Group Scout Council at their AGM (POR 5c.1.4.3(a)).\u003C/p\u003E\n\u003Cp\u003EIf there is no quorum present at a meeting of the Group Scout Council, the meeting must be closed and reconvened at the earliest available opportunity.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.6.7\u003C/strong\u003E\u003Cbr\u003EDecisions are made by a majority of votes cast by those present at the meeting. In the event of an equal number of votes being cast on either side, the Chair does not have a casting vote and the matter is taken not to have been carried. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.6.8\u003C/strong\u003E\u003Cbr\u003ETo discharge their responsibilities, the Group Scout Council may meet by video conference as well as, or instead of, face to face when agreed by the Group Chair. The Group Scout Council must not \u2018meet\u2019 using any indirect process, such as email.\u00A0\u003C/p\u003E\n\u003Cp\u003EAt any meeting which is not fully in person, there must be an online poll or other electronic method of counting votes.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.6.9\u003C/strong\u003E\u003Cbr\u003EAll meetings of the Group Scout Council, whether face-to-face or otherwise, must be properly recorded and minuted.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.1.7 Group Trustee Board - Conduct of meetings \u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.7.1\u003Cbr\u003E\u003C/strong\u003EMeetings of the Group Trustee Board should be convened with at least two weeks\u2019 notice, though it is good practice to schedule meeting dates well in advance. \u00A0\u003C/p\u003E\n\u003Cp\u003EMeetings may be convened on shorter notice, using the guidance of POR 5c.1.7.3 to agree the date of the additional meeting.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.7.2\u003Cbr\u003E\u003C/strong\u003EGroup Trustee Board meetings are chaired by the Group Chair. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EIf the Group Chair is unable to be present at a meeting, the Group Trustee Board may choose a member to act as Chair for the duration of the meeting of the Group Trustee Board subject to such appointment being approved at the start of the meeting by a majority of the members present at the meeting.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.7.3\u003C/strong\u003E\u003Cbr\u003EOnly members of a Group Trustee Board as defined in POR 5b.3.3 may vote in meetings of the Group Trustee Board. \u00A0\u003C/p\u003E\n\u003Cp\u003ETrustees (including ex officio Trustees) must have a full appointment as a Trustee before they can vote at, or influence discussion at, a Trustee Board meeting. They can be invited to attend Trustee Board meetings while they have a provisional appointment but may not influence decision making or take part in any voting.\u003C/p\u003E\n\u003Cp\u003EDecisions are made by a majority of votes cast by the Trustees present at the meeting. In the event of an equal number of votes being cast on either side, the meeting Chair does not have a casting vote and the matter is taken not to have been carried.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.7.4\u003C/strong\u003E\u003Cbr\u003EThe quorum for a meeting of a Group Trustee Board is one third of the Trustees (ex\u202Fofficio plus appointed plus co-opted) plus one [round down if necessary]. So, a Trustee Board with 10 members would have a quorum of four. And a Trustee Board with six members would have a quorum of three.\u00A0\u003C/p\u003E\n\u003Cp\u003EFor any sub-teams of the Group Trustee Board, the quorum for each sub-team must be set by the Group Trustee Board, based on the size of the sub-team and the complexity of its task(s).\u00A0\u003C/p\u003E\n\u003Cp\u003EIf there is no quorum present at a meeting of the Group Trustee Board, or a meeting of a sub-team, the meeting must be closed and reconvened at the earliest opportunity.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.7.5\u003C/strong\u003E\u003Cbr\u003ETo fulfil their responsibilities, the Group Trustee Board may meet by video conference or in person, as determined by the Group Chair. This includes \u0027hybrid\u0027 meetings, where some Trustees are present at an agreed location while others participate remotely via phone or video. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EWhether hybrid or in person, it is important that all persons present at a meeting are able to:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ebe seen\u00A0\u003C/li\u003E\n\u003Cli\u003Eask questions\u00A0\u003C/li\u003E\n\u003Cli\u003Ejoin in the debate\u00A0\u003C/li\u003E\n\u003Cli\u003Esee, share and display documents such as resolutions\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.1.7.6\u003Cbr\u003E\u003C/strong\u003EWhere urgent matters arise between scheduled meetings of the Group Trustee Board and if it is not feasible to convene a meeting of the Trustee Board, electronic voting (such as email) may be used for decision making provided the Group Chair deems it appropriate.\u00A0\u003C/p\u003E\n\u003Cp\u003EDigital applications other than email are generally not appropriate to be used for such decision making. This includes WhatsApp, Doodle and similar tools, which should only be considered in exceptional circumstances and with the agreement of the Group Chair.\u00A0\u003C/p\u003E\n\u003Cp\u003EFor such decisions taken between meetings, a minimum of 75% [round down if necessary] of the total number of Trustees must approve the matter. The results of the vote must be reported to, and recorded in the minutes of, the next Group Trustee Board meeting.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5c-constitutions-of-groups-districts-and-counties-except-in-scotland/5c1-constitution-for-a-group-except-scotland/","id":85576,"nodeName":"5c.1 Constitution for a Group (except Scotland)","title":"Constitution for a Group (except Scotland)","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Constitution for a Group (except Scotland)","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU3NiJ9","canonicalUrl":"https://www.scouts.org.uk/por/5c-constitutions-of-groups-districts-and-counties-except-in-scotland/5c1-constitution-for-a-group-except-scotland/"},{"number":"5c.2","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003EIntroduction to the Constitution for a District (except Scotland)\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003EThis introduction is not part of the model constitution for a District but includes important points of context.\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe District constitution must always be used in the context of the rules in POR Chapter 5b. Chapter 5b contains rules which must not be amended.\u003C/li\u003E\n\u003Cli\u003EIn accordance with POR 5b.3.1.5 and 5b.3.1.6 any amendments or differences to the model constitution at POR 5c.2 below must be agreed at the AGM and fully recorded in the minutes.\u00A0\u003C/li\u003E\n\u003Cli\u003EIn the interest of openness, especially for new members of the District Scout Council, the District Scout Council must re-adopt their constitution at each Annual General Meeting (AGM).\u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5c.2.1.1 Preamble\u003C/strong\u003E\u003Cbr\u003EThis constitution describes the role, membership and operation of the District Scout Council, and the District Trustee Board.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5c.2.1.2 Charitable objects\u003C/strong\u003E\u003Cbr\u003E[POR 1.1]\u0026nbsp;\u003Cbr\u003EOur purpose is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.2.2 The District Scout Council\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.2.1\u003C/strong\u003E\u003Cbr\u003EThe District Scout Council has a governance role for the charity and makes District Trustee Board appointments other than ex\u202Fofficio and co-opted Trustee appointments.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.2.2\u003C/strong\u003E\u003Cbr\u003EThe District Scout Council has no Trustee responsibilities.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.2.3\u003C/strong\u003E\u003Cbr\u003EThe members of the District Scout Council are\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe ex\u202Fofficio members of the District Scout Council are detailed in POR 5b.3.2.5\u00A0\u003C/li\u003E\n\u003Cli\u003EThe District Scout Council may \u003Cstrong\u003Eappoint \u003C/strong\u003Esome members as detailed in POR 5b.3.2.8.\u00A0\u003C/li\u003E\n\u003Cli\u003EThe District Scout Council may appoint some \u003Cstrong\u003Ecommunity\u003C/strong\u003E members. See POR 5b.3.2.9\u00A0\u003C/li\u003E\n\u003Cli\u003EThe maximum number of appointed and community members of a District Scout Council is detailed in POR 5b.3.2.10. \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.2.4\u003C/strong\u003E\u003Cbr\u003EDistrict Trustee Board administration must ensure that appointed District Scout Council Members are recorded locally in the minutes of the District Scout Council meeting which appoints them (normally the AGM). District Scout Council members (whether ex\u202Fofficio or appointed or community) must not be recorded as such on the membership system.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.2.3 The District Trustee Board\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.3.1\u003C/strong\u003E\u003Cbr\u003EThe District Trustee Board is responsible for the governance of the District, whether or not it is a charity in law. Although the District Trustee Board is responsible for the charity, it is accountable to the District Scout Council.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.3.2\u003C/strong\u003E\u003Cbr\u003E\u003Cstrong\u003EDistrict Trustee Board membership\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe members of the District Trustee Board are:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EEx\u202Fofficio\u00A0\u003Cbr\u003EThe ex officio roles are defined in POR 5b.3.3.5(a).\u00A0\u003C/li\u003E\n\u003Cli\u003EAppointed District Trustees (including Chair and Treasurer) are persons appointed by the District Scout Council as described in POR 5b.3.3.5(b).\u00A0\u003C/li\u003E\n\u003Cli\u003EThe selection process for appointed District Trustees must follow POR 5b.3.3.5(b) and POR 5b.3.3.6. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003ECo-opted Trustees are persons co-opted by the District Trustee Board, see POR 5b.3.3.5(c). Their term of appointment is a maximum of 12 months (though re-appointment is permitted).\u003Cbr\u003EThe number of co-opted members must not exceed the actual number of appointed Trustees, excluding Chair and Treasurer. \u00A0If a co-option is required mid-year because of a vacancy arising, then this rule may be broken, provided that the total number of Trustees remains no greater than the total number of Trustees permitted by District Scout Council resolution at the AGM.\u00A0\u00A0\u003Cbr\u003EThe selection process for co-opted Trustees must follow POR 5b.3.3.5(c) and POR 5b.3.3.6.\u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.2.4 District Scout Council \u2013 Annual General Meeting\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.4.1\u003C/strong\u003E\u003Cbr\u003ETo support the planning and delivery of a District AGM there is a downloadable \u2018\u003Ca href=\u0022/volunteers/running-things-locally/trustee-boards/annual-general-meetings/\u0022 title=\u0022Annual General Meetings\u0022\u003Escript\u003C/a\u003E\u2019 (including agenda and script templates and a suggested planning timetable).\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.4.2\u003C/strong\u003E\u003Cbr\u003EEach District Scout Council must hold an Annual General Meeting (AGM) within six months of the end of the District\u2019s financial year. The District should give four weeks\u2019 notice of the date of the AGM.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.4.3\u003C/strong\u003E\u003Cbr\u003EThe AGM must:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EUndertake governance oversight by\u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eapproving the minutes of the previous District AGM\u00A0\u003C/li\u003E\n\u003Cli\u003Eadopting (or re-adopting) the constitution of the District (POR 5c.2)\u003C/li\u003E\n\u003Cli\u003Enoting the dates of District\u2019s financial year\u003C/li\u003E\n\u003Cli\u003Eapproving appointed and community members of the District Scout Council\u00A0\u003C/li\u003E\n\u003Cli\u003Eagreeing the maximum total number of members of the District Trustee Board (this is one number representing the total of ex\u202Fofficio, appointed and co-opted members)\u00A0\u003C/li\u003E\n\u003Cli\u003Eagree the quorum for future meetings of the District Scout Council \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EReview the previous financial year by\u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ereceiving from the District Lead Volunteer an overview of the past 12 months of activity in the District\u00A0\u003C/li\u003E\n\u003Cli\u003Ereceiving and considering the \u003Ca href=\u0022/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/\u0022 title=\u0022Accounting and reporting\u0022\u003EDistrict Trustees\u2019 Annual Report\u003C/a\u003E and the annual statement of accounts which have been approved by the District Trustee Board.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EMake appointments\u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eappoint a Chair of the District Trustee Board, following recommendation from the selection process initiated by the District Trustee Board. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003Eappoint a Treasurer of the District Trustee Board, following recommendation from the selection process initiated by the District Trustee Board. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003Eappoint other members of the District Trustee Board, following recommendation from the selection process initiated by the District Trustee Board. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003Eapprove the appointment of any District Presidents or District Vice Presidents and note current appointees (if any).\u00A0\u003C/li\u003E\n\u003Cli\u003Eappoint (or re-appoint) an auditor or independent examiner (see POR 5e.3)\u003C/li\u003E\n\u003Cli\u003Enominate two representatives of the District Scout Council, in addition to those ex-officio members detailed in POR 5b.3.2.6(b),(c),(d), to represent the District on the County Scout Council.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.2.5 District Trustee Board \u2013 purpose\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.5.1\u003C/strong\u003E\u003Cbr\u003EThe District Trustee Board is a team of volunteers who work together, as charity Trustees, to make sure Scouts is run safely and legally. At the heart of their role is a focus on strategy, performance and assurance, working to ensure that the District is meeting The Scout Association\u2019s overall aims and \u003Ca href=\u0022/news/2018/may/announcing-our-new-strategy-skills-for-life/\u0022 title=\u0022Announcing our new strategy: Skills for Life\u0022\u003Estrategic goals\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EEffective Trustee support helps other volunteers run the Scout programme that gives young people skills for life. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.5.2\u003C/strong\u003E\u003Cbr\u003EMembers of the District Trustee Board must act collectively as charity Trustees of the District (whether or not it is a charity in law), and in the best interests of the District and its members.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.5.3\u003C/strong\u003E\u003Cbr\u003EThe District Trustee Board must act in the charity\u2019s best interests, acting with reasonable care and skill and take steps to be confident that:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe District is:\u003Cbr\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ewell managed\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ecarrying out its purposes for the public benefit\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ecomplying with the District\u2019s governing document and the law\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Emanaging the District\u2019s resources responsibly\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EThe District is operating compliant with POR and the local charity regulator, including effective management of each of the Key Policies listed in POR Chapter 2a.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EYoung people are meaningfully involved in decision making at all levels \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe District has sufficient resources (funds, people, property and equipment) available to meet the planned work of the District including delivery of the high quality programme and resource requirements of the training programme (see POR 4b.7)\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.5.4\u003C/strong\u003E\u003Cbr\u003EThe District Trustee Board members must themselves collectively:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Edevelop and maintain a risk register, including putting in place appropriate mitigations \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure that the District\u2019s finances are properly managed, including development and maintenance of appropriate budgets to support the work of the District\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure that where one of the District\u2019s Explorer Units is partnered with a Group and the operational financing is undertaken by the Group, this arrangement is documented in the Partnership Agreement, and the finance arrangements must follow this \u003Ca href=\u0022/volunteers/running-your-section/running-an-explorer-unit/governance-for-explorers/\u0022 title=\u0022Governance for Explorers\u0022\u003Eguidance\u003C/a\u003E.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Emaintain and manage:\u0026nbsp;\n\u003Cul\u003E\n\u003Cli\u003Ea reserves policy for the District. This must address the minimum reserves that should be maintained to allow for difficult financial circumstances in the District, and must also include a statement about how reserves outside that \u2018minimum\u2019 will be used for development of Scouts\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ean investment policy for the District\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea public benefit statement for the District\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003Eensure that people, property and equipment are appropriately insured, and that any property and equipment owned or used by the District is properly protected and maintained\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure the appointment and management and operation of any sub-teams created in line with POR 5c.2.5.5, including appointing a Chair to lead the sub-teams. This should normally be one of the District\u2019s Trustees. This sub-team Chair role title is Sub-Team Leader (see the Teams Table in POR Chapter 16).\u003C/li\u003E\n\u003Cli\u003Eensure that effective administration is in place to support the work of the District Trustee Board\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eappoint any co-opted members of the District Trustee Board \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure transparency of operation, including:\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eprepare and approve the Annual Accounts and arrange their examination by an auditor or independent examiner as appropriate and as appointed by the District Scout Council at their AGM\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eprepare and approve the \u003Ca href=\u0022/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/\u0022 title=\u0022Accounting and reporting\u0022\u003EDistrict Trustees\u2019 Annual Report\u003C/a\u003E which must include the Annual Accounts and include the report from the auditor or independent examiner\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Epresent the approved \u003Ca href=\u0022/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/\u0022 title=\u0022Accounting and reporting\u0022\u003ETrustees\u2019 Annual Report and Annual Accounts\u003C/a\u003E to the District Scout Council for their consideration at the District\u2019s AGM\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Efollowing the District AGM, ensure that the District Trustee Board administration:\n\u003Cul\u003E\n\u003Cli\u003Efiles a copy of the\u0026nbsp;\u003Ca href=\u0022/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/\u0022 title=\u0022Accounting and reporting\u0022\u003EDistrict Trustees\u2019 Annual Report and Accounts\u003C/a\u003E as described in POR 5e.2.1.2 and POR 5e.2.1.3.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Erecords all District Trustees on the membership system, and ensures that the necessary eligibility checks are promptly concluded (should be by no later than 30 days following the AGM)\u003C/li\u003E\n\u003Cli\u003Eif the District is registered with their regulator, updates the District\u2019s registration details to list all District Trustees\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003Etake responsibility for the District\u2019s adherence to Data Protection Legislation recognising that, dependent on circumstances, it may at different times act as a Data Controller and as a Data Processor, including the Trustee Board responsibilities listed at POR 2a.3.2.1.\u003C/li\u003E\n\u003Cli\u003Eindividually and collectively maintain confidentiality regarding appropriate District Trustee Board business\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eput in place annually an open and transparent selection process to recommend to the District Scout Council appropriate persons to be appointed members of the District Trustee Board, including Chair and Treasurer. Vacancies for appointed Trustees only occur at the end of their period of appointment (for example, a Trustee may have been appointed for three years and so does not need to be re-appointed or re-selected after years 1 and 2).\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ewhere staff are employed:\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eact as a responsible employer in accordance with Scouts\u2019 values and relevant legislation\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure that effective line management is in place for each employed staff member and that these are clearly established and communicated\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure that appropriate specific employee insurance is in place (POR 5g.4.1.2(j))\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.5.5\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EA District Trustee Board may create sub-teams it deems necessary to support its governance function (see POR 5c.2.5.4(f)). The District Trustee Board must ensure that for any sub-team it appoints:\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eits purpose is governance focused and not operational\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eits members are agreed and approved by the District Trustee Board\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe District Chair has right of attendance\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe District Lead Volunteer has right of attendance\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003ESub-team members are not District Trustees unless they are already members of the District Trustee Board.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAll sub-team members must be recorded on the membership system.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIf a sub-team consists entirely of non-Trustee members it is good practice for at least one member of the sub-team to have completed the Being a Trustee in Scouts learning.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.5.6\u003C/strong\u003E\u003Cbr\u003ETo support effective governance and share good practice, the District Chair and Treasurer should create a support network amongst the Group Chairs and Group Treasurers of the District.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.2.6 District Scout Council - Conduct of meetings\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.6.1\u003C/strong\u003E\u003Cbr\u003EThe District Scout Council meets at their AGM (POR 5c.2.4). \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.6.2\u003C/strong\u003E\u003Cbr\u003EIt would be unusual for there to be additional meetings of the District Scout Council. This is because the primary task of the District Scout Council is to appoint the District Trustee Board. If members resign from the District Trustee Board, POR 16.9.2.2 must be followed, thus rendering an additional District Scout Council meeting unnecessary.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.6.3\u003C/strong\u003E\u003Cbr\u003EA District Scout Council meeting should normally be convened with at least four weeks\u2019 notice. A meeting may be convened on shorter or no notice with the agreement of at least three quarters of the members of the District Trustee Board.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.6.4\u003C/strong\u003E\u003Cbr\u003EDistrict Scout Council meetings are chaired by the District Chair. \u0026nbsp;If the Chair is unable to be present, the Chair may appoint a delegate to chair a meeting of the District Scout Council subject to such appointment being approved at the start of the meeting by a majority of the District Scout Council members present.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.6.5\u003C/strong\u003E\u003Cbr\u003EOnly District Scout Council members, as defined in POR 5c.2.2.3, may vote in District Scout Council meetings.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.6.6\u003C/strong\u003E\u003Cbr\u003EThe quorum for a District Scout Council meeting is agreed by the District Scout Council at their AGM (POR 5c.2.4.3(a)).\u003C/p\u003E\n\u003Cp\u003EIf there is no quorum present at a meeting of the District Scout Council, the meeting must be closed and reconvened at the earliest opportunity.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.6.7\u003C/strong\u003E\u003Cbr\u003EDecisions are made by a majority of votes cast by those present at the meeting. In the event of an equal number of votes being cast on either side, the Chair does not have a casting vote and the matter is taken not to have been carried. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.6.8\u003C/strong\u003E\u003Cbr\u003ETo discharge their responsibilities, the District Scout Council may meet by video conference as well as (or instead of) face to face when agreed by the District Chair. The District Scout Council must not \u2018meet\u2019 using any indirect process, such as email.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAt any meeting which is not fully in person, there must be an online poll or other electronic method of counting votes.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.6.9\u003C/strong\u003E\u003Cbr\u003EAll meetings of the District Scout Council, whether face-to-face or otherwise, must be properly recorded and minuted.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.2.7 District Trustee Board - Conduct of meetings \u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.7.1\u003Cbr\u003E\u003C/strong\u003EMeetings of the District Trustee Board should be convened with at least two weeks\u2019 notice, though it is good practice to schedule meeting dates well in advance. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EMeetings may be convened on shorter notice, using the guidance of POR 5c.2.7.3 to agree the date of the additional meeting.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.7.2\u003Cbr\u003E\u003C/strong\u003EDistrict Trustee Board meetings are chaired by the District Chair. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIf the District Chair is unable to be present at a meeting, the District Trustee Board may choose a member to act as Chair for the duration of the meeting of the District Trustee Board subject to such appointment being approved at the start of the meeting by a majority of the members present at the meeting.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.7.3\u003C/strong\u003E\u003Cbr\u003EOnly members of a District Trustee Board as defined in POR 5b.3.3 may vote in meetings of the District Trustee Board. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ETrustees (including ex officio Trustees) must have a full appointment as a Trustee before they can vote at, or influence discussion at, a Trustee Board meeting. They can be invited to attend Trustee Board meetings while they have a provisional appointment but may not influence decision making or take part in any voting.\u003C/p\u003E\n\u003Cp\u003EDecisions are made by a majority of votes cast by the Trustees present at the meeting. In the event of an equal number of votes being cast on either side, the meeting Chair does not have a casting vote and the matter is taken not to have been carried.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.7.4\u003C/strong\u003E\u003Cbr\u003EThe quorum for a meeting of a District Trustee Board is one third of the Trustees (ex\u202Fofficio plus appointed plus co-opted) plus one [round down if necessary]. So, a Trustee Board with 10 members would have a quorum of four. And a Trustee Board with six members would have a quorum of three.\u003C/p\u003E\n\u003Cp\u003EFor any sub-teams of the District Trustee Board, the quorum for each sub-team must be set by the District Trustee Board, based on the size of the sub-team and the complexity of its task(s).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIf there is no quorum present at a meeting of the District Trustee Board, or a sub-team, the meeting must be closed and reconvened at the earliest opportunity.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.7.5\u003C/strong\u003E\u003Cbr\u003ETo fulfil their responsibilities, the District Trustee Board may meet by video conference or in person, as determined by the District Chair. This includes \u0027hybrid\u0027 meetings, where some Trustees are present at an agreed location while others participate remotely via phone or video.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EWhether hybrid or in person, it is important that all persons present at a meeting are able to:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ebe seen\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eask questions\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ejoin in the debate\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Esee, share and display documents such as resolutions\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.2.7.6\u003Cbr\u003E\u003C/strong\u003EWhere urgent matters arise between scheduled meetings of the District Trustee Board and if it is not feasible to convene a meeting of the Trustee Board, electronic voting (such as email) may be used for decision making provided the District Chair deems it appropriate.\u003C/p\u003E\n\u003Cp\u003EDigital applications other than email are not normally appropriate to be used for such decision making. This includes WhatsApp, Doodle and similar tools, which should only be considered in exceptional circumstances and with the agreement of the District Chair.\u003C/p\u003E\n\u003Cp\u003EFor such decisions taken between meetings, a minimum of 75% [round down if necessary] of the total number of Trustees must approve the matter. The results of the vote must be reported to, and recorded in the minutes of, the next District Trustee Board meeting.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5c-constitutions-of-groups-districts-and-counties-except-in-scotland/5c2-constitution-for-a-district-except-in-scotland/","id":85577,"nodeName":"5c.2 Constitution for a District (except in Scotland)","title":"Constitution for a District (except in Scotland)","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Constitution for a District (except in Scotland)","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU3NyJ9","canonicalUrl":"https://www.scouts.org.uk/por/5c-constitutions-of-groups-districts-and-counties-except-in-scotland/5c2-constitution-for-a-district-except-in-scotland/"},{"number":"5c.3","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003EIntroduction to the Constitution for a County (except Scotland)\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003EThis introduction is not part of the model constitution for a County but includes important points of context.\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThis POR 5c.3 version of the constitution must not be used for a County that has no Districts. In such cases, use POR 5c.4 instead.\u00A0\u003C/li\u003E\n\u003Cli\u003EThe County constitution must always be used in the context of the rules in POR Chapter 5b. Chapter 5b contains rules which must not be amended.\u003C/li\u003E\n\u003Cli\u003EIn accordance with POR 5b.3.1.5 and 5b.3.1.6 any amendments or differences to the model constitution at POR 5c.3 below must be agreed at the AGM and fully recorded in the minutes.\u00A0\u003C/li\u003E\n\u003Cli\u003EIn the interest of openness, especially for new members of the County Scout Council, the County Scout Council must re-adopt their constitution at each Annual General Meeting (AGM).\u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5c.3.1.1 Preamble\u003C/strong\u003E\u003Cbr\u003EThis constitution describes the role, membership and operation of the County Scout Council, and the County Trustee Board.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5c.3.1.2 Charitable objects\u003C/strong\u003E\u003Cbr\u003E[POR 1.1]\u0026nbsp;\u003Cbr\u003EOur purpose is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.3.2 The County Scout Council\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.2.1\u003C/strong\u003E\u003Cbr\u003EThe County Scout Council has a governance role for the charity and makes County Trustee Board appointments other than ex officio and co-opted appointments.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.2.2\u003C/strong\u003E\u003Cbr\u003EThe County Scout Council has no Trustee responsibilities.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.2.3\u003C/strong\u003E\u003Cbr\u003EThe members of the County Scout Council are\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe ex\u202Fofficio members of the County Scout Council are detailed in POR 5b.3.2.6.\u00A0\u003C/li\u003E\n\u003Cli\u003EThe County Scout Council may \u003Cstrong\u003Eappoint\u003C/strong\u003E some members as detailed in POR 5b.3.2.8.\u00A0\u003C/li\u003E\n\u003Cli\u003EThe County Scout Council may appoint some \u003Cstrong\u003Ecommunity\u003C/strong\u003E members. See POR 5b.3.2.9.\u00A0\u003C/li\u003E\n\u003Cli\u003EThe maximum number of appointed and community members of a County Scout Council is detailed in POR 5b.3.2.10. \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.2.4\u003C/strong\u003E\u003Cbr\u003ECounty Trustee Board administration must ensure that appointed County Scout Council Members are recorded locally in the minutes of the County Scout Council meeting which appoints them (normally the AGM). County Scout Council members (whether ex\u202Fofficio or appointed) must not be recorded as such on the membership system.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.3.3 The County Trustee Board\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.3.1\u003C/strong\u003E\u003Cbr\u003EThe County Trustee Board is responsible for the governance of the County, whether or not it is a charity in law. Although the County Trustee Board is responsible for the charity, it is accountable to the County Scout Council.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.3.2\u003C/strong\u003E\u003Cbr\u003E\u003Cstrong\u003ECounty Trustee Board membership\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe Ex\u202Fofficio County Trustees, as defined in POR 5b.3.3.5(a).\u00A0\u003C/li\u003E\n\u003Cli\u003EAppointed County Trustees (including Chair and Treasurer) are persons appointed by the County Scout Council as described in POR 5b.3.3.5(b).\u00A0\u003Cbr\u003EThe selection process for appointed County Trustees must follow POR 5b.3.3.5(b) and POR 5b.3.3.6. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003ECo-opted Trustees are persons co-opted annually by the County Trustee Board [see POR 5b.3.3.5(c)]. \u00A0Their term of appointment is a maximum of 12 months (though re-appointment is permitted).\u00A0\u003Cbr\u003EThe number of co-opted members must not exceed the actual number of appointed Trustees, excluding Chair and Treasurer. \u00A0If a co-option is required mid-year because of a vacancy arising, then this rule may be broken, provided that the total number of Trustees remains no greater than the total number of Trustees permitted by County Scout Council resolution at the AGM.\u00A0\u003Cbr\u003EThe selection process for co-opted Trustees must follow POR 5b.3.3.5(c) and POR 5b.3.3.6.\u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.3.4 County Scout Council - Annual General Meeting\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.4.1\u003C/strong\u003E\u003Cbr\u003ETo support the planning and delivery of a County AGM there is a downloadable \u2018\u003Ca href=\u0022/volunteers/running-things-locally/trustee-boards/annual-general-meetings/\u0022 title=\u0022Annual General Meetings\u0022\u003Escript\u003C/a\u003E\u2019 (including agenda and script templates and a suggested planning timetable).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.4.2\u003C/strong\u003E\u003Cbr\u003EEach County Scout Council must hold an AGM within six months of the end of the County\u2019s financial year. Counties should give four weeks\u2019 notice of the date of the AGM.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.4.3\u003C/strong\u003E\u003Cbr\u003EThe AGM must:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EUndertake governance oversight by\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eapproving the minutes of the previous County AGM\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eadopting (or re-adopting) the constitution of the County. \u0026nbsp;See POR 5b.3.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Enoting the dates of County\u2019s financial year\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eapproving appointed and community members of the County Scout Council\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eagreeing the maximum total number of members of the County Trustee Board (this is one number representing the total of ex\u202Fofficio, appointed and co-opted members)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eagreeing the quorum for future meetings of the County Scout Council\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EReview the previous financial year by\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ereceiving from the County Lead Volunteer an overview of the past 12 months of activity in the County\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ereceiving and considering the \u003Ca href=\u0022/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/\u0022 title=\u0022Accounting and reporting\u0022\u003ECounty Trustees\u2019 Annual Report\u003C/a\u003E and the annual statement of accounts approved by the County Trustee Board.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EMake appointments\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eappoint a Chair of the County Trustee Board, following recommendations from the selection process initiated by the County Trustee Board\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eappoint a Treasurer of the County Trustee Board, following recommendations from the selection process initiated by the County Trustee Board\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eappoint other members of the County Trustee Board, following recommendations from the selection process initiated by the County Trustee Board\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eapprove the appointment of any County Presidents or County Vice Presidents, and note current appointees (if any)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eappoint (or re-appoint) an auditor or independent examiner (see POR 5e.3)\u003C/li\u003E\n\u003Cli\u003Eelect representatives of the County Scout Council as per POR 6.5.1.2 to be nominated members of the Council of The Scout Association\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eelect representatives of the County Scout Council as per POR 6.5.1.3 to be nominated youth members (18-24) on the Council of The Scout Association\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.3.5 County Trustee Board - purpose\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.5.1\u003C/strong\u003E\u003Cbr\u003EThe County Trustee Board is a team of volunteers who work together, as charity Trustees, to make sure Scouts is run safely and legally. At the heart of their role is a focus on strategy, performance and assurance, working to ensure that the County is meeting the Scout Association\u2019s overall aims and \u003Ca href=\u0022/news/2018/may/announcing-our-new-strategy-skills-for-life/\u0022 title=\u0022Announcing our new strategy: Skills for Life\u0022\u003Estrategic goals\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EEffective Trustee support helps other volunteers run the Scout programme that gives young people skills for life. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.5.2\u003C/strong\u003E\u003Cbr\u003EMembers of the County Trustee Board must act collectively as charity Trustees of their County (whether or not it is a charity in law), and in the best interests of the members of the County.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.5.3\u003C/strong\u003E\u003Cbr\u003EThe County Trustee Board must act in the charity\u2019s best interests, acting with reasonable care and skill and take steps to be confident that:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe County is:\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ewell managed\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ecarrying out its purposes for the public benefit\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ecomplying with the County\u2019s governing document and the law\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Emanaging the County\u2019s resources responsibly\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003Ethe County is operating compliant with POR and the local charity regulator, including effective management of each of the Key Policies listed in POR Chapter 2a\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eyoung people are meaningfully involved in decision making at all levels \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe County has sufficient resources (funds, people, property and equipment) available to meet the planned work of the County, including delivery of the high-quality programme and resource requirements of the training programme (POR 4b.7)\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.5.4\u003C/strong\u003E\u003Cbr\u003EThe County Trustee Board members must themselves collectively:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Edevelop and maintain a risk register, including putting in place appropriate mitigations \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure that the County\u2019s finances are properly managed, including development and maintenance of appropriate budgets to support the work of the County\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Emaintain and manage:\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ea reserves policy for the County. This must address the minimum reserves that should be maintained to allow for difficult financial circumstances in the County, and must also include a statement about how reserves outside that \u2018minimum\u2019 will be used for development of Scouts\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ean investment policy for the County\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea public benefit statement for the County\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003Eensure that people, property and equipment are appropriately insured, and that any property and equipment owned or used by the County is properly protected and maintained\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure the appointment and management and operation of any sub-teams created in line with POR 5c.3.5.5, including appointing a Chair to lead the sub-team. This should normally be one of the County\u2019s Trustees. This sub-team Chair role title is Sub-Team Leader (see the Teams Table in POR Chapter 16).\u003C/li\u003E\n\u003Cli\u003Eensure that effective administration is in place to support the work of the County Trustee Board\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eappoint any co-opted members of the County Trustee Board \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure transparency of operation, including:\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eprepare and approve the Annual Accounts and arrange their examination by an auditor or independent examiner (as appropriate) and as appointed by the County Scout Council at their AGM\u003C/li\u003E\n\u003Cli\u003Eprepare and approve the County Trustees\u2019 Annual Report (which must include the Annual Accounts and include the report from the auditor or independent examiner)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Epresent the approved County Trustees\u2019 Annual Report and Annual Accounts to the County Scout Council for their consideration at the County\u2019s AGM\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Efollowing the County AGM, ensure that the County Trustee Board administration:\n\u003Cul\u003E\n\u003Cli\u003Efiles a copy of the\u0026nbsp;\u003Ca href=\u0022/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/\u0022 title=\u0022Accounting and reporting\u0022\u003ECounty Trustees\u2019 Annual Report and Accounts\u003C/a\u003E is filed as described in POR 5e.2.1.2 and POR 5e.2.1.3.\u003C/li\u003E\n\u003Cli\u003Erecords all County Trustees on the membership system, and ensures that the necessary eligibility checks are promptly concluded (should be by no later than 30 days following the AGM)\u003C/li\u003E\n\u003Cli\u003Eif the County is registered with their regulator, updates the County\u2019s registration details to list all County Trustees\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003Etake responsibility for the County\u2019s adherence to Data Protection Legislation recognising that, dependent on circumstances, it may at different times act as a Data Controller and as a Data Processor, including the Trustee Board responsibilities listed at POR 2a.3.2.1.\u003C/li\u003E\n\u003Cli\u003Eindividually and collectively maintain confidentiality regarding County Trustee Board business\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eput in place annually an open and transparent selection process to recommend to the County Scout Council appropriate persons to be appointed as members of the County Trustee Board, including Chair and Treasurer. Vacancies for appointed Trustees only occur at the end of their period of appointment (for example, a Trustee may have been appointed for three years and so does not need to be re-appointed at the end of years 1 and 2).\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ewhere staff are employed:\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eact as a responsible employer in accordance with Scouts\u2019 values and relevant legislation\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure that effective line management is in place for each employed staff member and that these are clearly established and communicated\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure that appropriate specific employee insurance is in place (POR 5g.4.1.2(j))\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.5.5\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EA County Trustee Board may create sub-teams it deems necessary to support its governance function (see POR 5c.3.5.4(e)). The County Trustee Board must ensure that for any sub-team it appoints:\u0026nbsp; \u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eits purpose is governance-focused and not operational\u003C/li\u003E\n\u003Cli\u003Eits members are agreed and approved by the County Trustee Board\u003C/li\u003E\n\u003Cli\u003Ethe County Chair has right of attendance\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe County Lead Volunteer has right of attendance\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003ESub-team members are not Trustees of the County unless they are already members of the appointing Trustee Board.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAll sub-team members must be recorded on the membership system.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIf a sub-team consists entirely of non-Trustee members it is good practice for at least one member of the sub-team to have completed the Being a Trustee in Scouts learning.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.5.6\u003C/strong\u003E\u003Cbr\u003ETo support effective governance and share good practice, the County Chair and Treasurer should create a support network amongst the District Chairs and District Treasurers of the District.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.3.6 County Scout Council - Conduct of meetings \u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.6.1\u003C/strong\u003E\u003Cbr\u003EThe County Scout Council meets at their AGM (see POR 5c.3.4). \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.6.2\u003C/strong\u003E\u003Cbr\u003EIt would be unusual for there to be additional meetings of the County Scout Council. This is because the primary task of the County Scout Council is to appoint the County Trustee Board. If members resign from the County Trustee Board, POR 16.9.2.2 describes the process to adopt until the next County AGM, thus rendering an additional meeting of the County Scout Council unnecessary.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.6.3\u003C/strong\u003E\u003Cbr\u003EA County Scout Council meeting should normally be convened with at least four weeks\u2019 notice. A meeting may be convened on shorter or no notice with the agreement of at least three quarters of the members of the County Trustee Board.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.6.4\u003C/strong\u003E\u003Cbr\u003ECounty Scout Council meetings are chaired by the County Chair. If the Chair is unable to be present, the Chair may appoint a delegate to chair a meeting of the County Scout Council subject to such appointment being approved at the start of the meeting by a majority of the County Scout Council members present.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.6.5\u003C/strong\u003E\u003Cbr\u003EOnly County Scout Council members, as defined in POR 5c.3.2.3, may vote in County Scout Council meetings.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.6.6\u003C/strong\u003E\u003Cbr\u003EThe quorum for a County Scout Council meeting is agreed by the County Scout Council at their AGM (see POR 5c.3.4.3(a)).\u003C/p\u003E\n\u003Cp\u003EIf there is no quorum present at a meeting of the County Scout Council, the meeting must be closed and reconvened at the earliest available appropriate date.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.6.7\u003C/strong\u003E\u003Cbr\u003EDecisions are made by a majority of votes cast by those present at the meeting. In the event of an equal number of votes being cast on either side, the meeting Chair does not have a casting vote and the matter is taken not to have been carried. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ETo discharge their responsibilities, the County Scout Council may meet by telephone or video conference as well as (or instead of) face to face when agreed by the County Chair. The County Scout Council must not \u2018meet\u2019 using any indirect process, such as email.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.6.8\u003C/strong\u003E\u003Cbr\u003EAt any meeting which is not fully face-to-face, there must be an online poll or other electronic method of counting votes.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.6.9\u003C/strong\u003E\u003Cbr\u003EAll meetings of the County Scout Council (whether face-to-face or otherwise) must be properly recorded and minuted.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.3.7 County Trustee Board - Conduct of meetings \u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.7.1\u003Cbr\u003E\u003C/strong\u003EMeetings of the County Trustee Board should be convened with at least two weeks\u2019 notice, though it is good practice to schedule meeting dates well in advance. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EMeetings may be convened on shorter notice, using the guidance of POR 5c.3.7.3 to agree the date of the additional meeting.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.7.2\u003Cbr\u003E\u003C/strong\u003ECounty Trustee Board meetings are chaired by the County Chair. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIf the County Chair is unable to be present at a meeting, the County Trustee Board may choose a member to act as Chair for the duration of the meeting of the County Trustee Board subject to such appointment being approved at the start of the meeting by a majority of the members present at the meeting.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.7.3\u003C/strong\u003E\u003Cbr\u003EOnly members of a County Trustee Board as defined in POR 5b.3.3 may vote in meetings of the County Trustee Board. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ETrustees (including ex officio Trustees) must have a full appointment as a Trustee before they can vote at, or influence discussion at, a Trustee Board meeting. They can be invited to attend Trustee Board meetings while they have a provisional appointment but may not influence decision making or take part in any voting.\u003C/p\u003E\n\u003Cp\u003EDecisions are made by a majority of votes cast by the Trustees present at the meeting. In the event of an equal number of votes being cast on either side, the meeting Chair does not have a casting vote and the matter is taken not to have been carried.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.7.4\u003Cbr\u003E\u003C/strong\u003EThe quorum for a meeting of a County Trustee Board is one third of the Trustees (ex\u202Fofficio plus appointed plus co-opted) plus one [round down if necessary]. So, a Trustee Board with 10 members would have a quorum of four. And a Trustee Board with six members would have a quorum of three.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EFor any sub-teams of the County Trustee Board, the quorum for each sub-team must be set by the County Trustee Board, based on the size of the sub-team and the complexity of its task(s).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIf there is no quorum present at a meeting of the County Trustee Board or a sub-team, the meeting must be closed and reconvened at the earliest available appropriate date.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.7.5\u003C/strong\u003E\u003Cbr\u003EDecisions are made by a majority of votes cast by the Trustees present at the meeting. In the event of an equal number of votes being cast on either side, the meeting\u2019s Chair does not have a casting vote and the matter is taken not to have been carried. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.7.6\u003Cbr\u003E\u003C/strong\u003ETo fulfil their responsibilities, the County Trustee Board may meet by video conference or in person, as determined by the County Chair. This includes \u0027hybrid\u0027 meetings, where some Trustees are present at an agreed location while others participate remotely via phone or video.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EWhether hybrid or in person, it is important that all persons present at a meeting are able to:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ebe seen\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eask questions\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ejoin in the debate\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Esee, share and display documents such as resolutions\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.3.7.7\u003Cbr\u003E\u003C/strong\u003EWhere urgent matters arise between scheduled meetings of the County Trustee Board and if it is not feasible to convene a meeting of the Trustee Board, electronic voting (such as email) may be used for decision making provided the County Chair deems it appropriate. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EDigital applications other than email are not normally appropriate to be used for such decision making. This includes WhatsApp, Doodle and similar tools, which should only be considered in exceptional circumstances and with the agreement of the County Chair.\u003C/p\u003E\n\u003Cp\u003EFor such decisions taken between meetings, a minimum of 75% of the total number of Trustees [round down if necessary] must approve the matter. The results of the vote must be reported to, and recorded in the minutes of, the next County Trustee Board meeting.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5c-constitutions-of-groups-districts-and-counties-except-in-scotland/5c3-constitution-for-a-county-except-in-scotland/","id":85578,"nodeName":"5c.3 Constitution for a County (except in Scotland)","title":"Constitution for a County (except in Scotland) ","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Constitution for a County (except in Scotland) ","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU3OCJ9","canonicalUrl":"https://www.scouts.org.uk/por/5c-constitutions-of-groups-districts-and-counties-except-in-scotland/5c3-constitution-for-a-county-except-in-scotland/"},{"number":"5c.4","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003EIntroduction to the Constitution for a County that has no Districts (except Scotland)\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003EThis introduction is not part of the model constitution for a County but includes important points of context.\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThis POR 5c.4 version of the constitution must be used for a County that has no Districts. In cases where the County has two or more Districts, use POR 5c.3.\u0026nbsp;\u003Cbr\u003ECounties that have no Districts include:\u0026nbsp;\u003Cbr\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EEach of the five Overseas Territories\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIn England: Bailiwick of Guernsey, Isle of Man, Isle of Wight, Jersey\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIn Wales: Carmarthenshire, Ceredigion, Montgomeryshire, Pembrokeshire, Radnor\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EA County that has no Districts must also pick up several of the District responsibilities \u2013 these are incorporated into this POR 5c.4 version of the constitution.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe County constitution must always be used in the context of the rules in POR Chapter 5b. Chapter 5b contains rules which must not be amended.\u003C/li\u003E\n\u003Cli\u003EIn accordance with POR 5b.3.1.5 and 5b.3.1.6 any amendments or differences to the model constitution at POR 5c.4 below must be agreed at the AGM and fully recorded in the minutes.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIn the interest of openness, especially for new members of the County Scout Council, the County Scout Council must re-adopt their constitution at each Annual General Meeting (AGM).\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5c.4.1.1 Preamble\u003C/strong\u003E\u003Cbr\u003EThis constitution describes the role, membership and operation of the County Scout Council, and the County Trustee Board.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5c.4.1.2 Charitable objects\u003C/strong\u003E\u003Cbr\u003E[POR 1.1]\u0026nbsp;\u003Cbr\u003EOur purpose is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.4.2 The County Scout Council \u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.2.1\u003C/strong\u003E\u003Cbr\u003EThe County Scout Council has a governance role for the charity and makes County Trustee Board appointments other than ex officio and co-opted appointments.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.2.2\u003C/strong\u003E\u003Cbr\u003EThe County Scout Council has no Trustee responsibilities.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.2.3\u003C/strong\u003E\u003Cbr\u003EThe members of the County Scout Council are\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe ex\u202Fofficio members of the County Scout Council are detailed in POR 5b.3.2.7\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe County Scout Council may\u003Cstrong\u003E appoint\u003C/strong\u003E some members as detailed in POR 5b.3.2.8.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe County Scout Council may appoint some \u003Cstrong\u003Ecommunity\u003C/strong\u003E members. See POR 5b.3.2.9.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe maximum number of appointed and community members of a County Scout Council is defined in POR 5b.3.2.10. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.2.4\u003C/strong\u003E\u003Cbr\u003ECounty Trustee Board administration must ensure that appointed County Scout Council Members are recorded locally in the minutes of the County Scout Council meeting which appoints them (normally the AGM). County Scout Council members (whether ex\u202Fofficio or appointed) must not be recorded as such on the membership system.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.4.3 The County Trustee Board\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.3.1\u003C/strong\u003E\u003Cbr\u003EThe County Trustee Board is responsible for the governance of the County, whether or not it is a charity in law. Although the County Trustee Board is responsible for the charity, it is accountable to the County Scout Council.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.3.2\u003C/strong\u003E\u003Cbr\u003E\u003Cstrong\u003ECounty Trustee Board membership\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe Ex\u202Fofficio County Trustees, as defined in POR 5b.3.3.5(a).\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAppointed County Trustees (including Chair and Treasurer) are persons appointed by the County Scout Council as described in POR 5b.3.3.5(b).\u0026nbsp;\u003Cbr\u003EThe selection process for appointed County Trustees must follow POR 5b.3.3.5(b) and POR 5b.3.3.6. \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ECo-opted Trustees are persons co-opted annually by the County Trustee Board [see POR 5b.3.3.5(c)]. Their term of appointment is a maximum of 12 months (though re-appointment is permitted).\u0026nbsp;\u003Cbr\u003EThe number of co-opted members must not exceed the actual number of appointed Trustees, excluding Chair and Treasurer. \u0026nbsp;If a co-option is required mid-year because of a vacancy arising, then this rule may be broken, provided that the total number of Trustees remains no greater than the total number of Trustees permitted by County Scout Council resolution at the AGM.\u0026nbsp;\u003Cbr\u003EThe selection process for co-opted Trustees must follow POR 5b.3.3.5(c) and POR 5b.3.3.6.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.4.4 County Scout Council - Annual General Meeting\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.4.1\u003C/strong\u003E\u003Cbr\u003ETo support the planning and delivery of a County AGM there is a downloadable \u2018\u003Ca href=\u0022/volunteers/running-things-locally/trustee-boards/annual-general-meetings/\u0022 title=\u0022Annual General Meetings\u0022\u003Escript\u003C/a\u003E\u2019 (including agenda and script templates and a suggested planning timetable).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.4.2\u003C/strong\u003E\u003Cbr\u003EEach County Scout Council must hold an AGM within six months of the end of the County\u2019s financial year. Counties should give four weeks\u2019 notice of the date of the AGM.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.4.3\u003C/strong\u003E\u003Cbr\u003EThe AGM must:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003E\u003Cspan class=\u0022NormalTextRun SCXW71277367 BCX8\u0022 data-ccp-parastyle=\u0022Level 4\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;31405a94-88b7-48b7-92f1-673c168f4ebf|110\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Nunito Sans\u0026quot;,469777843,\u0026quot;Nunito Sans\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito Sans,Arial,Calibri\u0026quot;,268442635,\u0026quot;22\u0026quot;,134224900,\u0026quot;false\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,335559739,\u0026quot;120\u0026quot;,335559738,\u0026quot;0\u0026quot;,335559682,\u0026quot;0\u0026quot;,335560102,\u0026quot;9\u0026quot;,134245418,\u0026quot;true\u0026quot;,134245529,\u0026quot;true\u0026quot;,469775450,\u0026quot;Level 4\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level4\u0026quot;,335572020,\u0026quot;1\u0026quot;,134233279,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 4 Char\u0026quot;,469778324,\u0026quot;Level 3\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;31405a94-88b7-48b7-92f1-673c168f4ebf|112\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;1\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Nunito Sans\u0026quot;,469777843,\u0026quot;Nunito Sans\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito Sans,Arial,Calibri\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 4 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level4Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,335551500,\u0026quot;0\u0026quot;,469777929,\u0026quot;Level 4\u0026quot;,469778324,\u0026quot;Default Paragraph Font\u0026quot;]}\u0022\u003EUndertake governance oversight by\u003C/span\u003E\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eapproving the minutes of the previous County AGM\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eadopting (or re-adopting) the constitution of the County. \u0026nbsp;See POR 5b.3.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Enoting the dates of the County\u2019s financial year\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eapproving appointed and community members of the County Scout Council\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eagreeing the maximum total number of members of the County Trustee Board (this is one number representing the total of ex\u202Fofficio, appointed and co-opted members)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eagreeing the quorum for future meetings of the County Scout Council\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EReview the previous financial year by\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ereceiving from the County Lead Volunteer an overview of the past 12 months of activity in the County\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ereceiving and considering the \u003Ca href=\u0022/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/\u0022 title=\u0022Accounting and reporting\u0022\u003ECounty Trustees\u2019 Annual Report\u003C/a\u003E and the annual statement of accounts approved by the County Trustee Board.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EMake appointments\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eappoint a Chair of the County Trustee Board, following recommendations from the selection process initiated by the County Trustee Board\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eappoint a Treasurer of the County Trustee Board, following recommendations from the selection process initiated by the County Trustee Board\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eappoint other members of the County Trustee Board, following recommendations from the selection process initiated by the County Trustee Board\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eapprove the appointment of any County Presidents or County Vice Presidents, and note current appointees (if any)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eappoint (or re-appoint) an auditor or independent examiner as (see POR 5e.3)\u003C/li\u003E\n\u003Cli\u003Eelect representatives of the County Scout Council as per POR 6.5.1.2 to be nominated members of the Council of The Scout Association\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eelect representatives of the County Scout Council as per POR 6.5.1.3 to be nominated youth members (18-24) on the Council of The Scout Association.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.4.5 County Trustee Board - purpose\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.5.1\u003C/strong\u003E\u003Cbr\u003EThe County Trustee Board is a team of volunteers who work together, as charity Trustees, to make sure Scouts is run safely and legally. \u0026nbsp;At the heart of their role is a focus on strategy, performance and assurance, working to ensure that the County is meeting the Scout Association\u2019s overall aims and \u003Ca href=\u0022/news/2018/may/announcing-our-new-strategy-skills-for-life/\u0022 title=\u0022Announcing our new strategy: Skills for Life\u0022\u003Estrategic goals\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EEffective Trustee support helps other volunteers run the Scout programme that gives young people skills for life. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.5.2\u003C/strong\u003E\u003Cbr\u003EMembers of the County Trustee Board must act collectively as charity Trustees of their County (whether or not it is a charity in law), and in the best interests of the County and its \u0026nbsp;members.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.5.3\u003C/strong\u003E\u003Cbr\u003EThe County Trustee Board must act in the charity\u2019s best interests, acting with reasonable care and skill and take steps to be confident that:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe County is:\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ewell managed\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ecarrying out its purposes for the public benefit\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ecomplying with the County\u2019s governing document and the law\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Emanaging the County\u2019s resources responsibly\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003Ethe County is operating compliant with POR and the local charity regulator, including effective management of each of the Key Policies listed in POR Chapter 2a\u003C/li\u003E\n\u003Cli\u003Eyoung people are meaningfully involved in decision making at all levels \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe County has sufficient resources (funds, people, property and equipment) available to meet the planned work of the County, including delivery of the high-quality programme and resource requirements of the training programme (POR 4b.7)\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.5.4\u003C/strong\u003E\u003Cbr\u003EThe County Trustee Board members must themselves collectively:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Edevelop and maintain a risk register, including putting in place appropriate mitigations \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure that the County\u2019s finances are properly managed, including development and maintenance of appropriate budgets to support the work of the County\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure that where one of the County\u2019s Explorer Units is partnered with a Group and the operational financing is undertaken by the Group, this arrangement is documented in the Partnership Agreement, and the finance arrangements must follow this \u003Ca href=\u0022/volunteers/running-your-section/running-an-explorer-unit/governance-for-explorers/\u0022 title=\u0022Governance for Explorers\u0022\u003Eguidance\u003C/a\u003E.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Emaintain and manage:\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ea reserves policy for the County. This must address the minimum reserves that should be maintained to allow for difficult financial circumstances in the County, and must also include a statement about how reserves outside that \u2018minimum\u2019 will be used for development of Scouts\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ean investment policy for the County\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea public benefit statement for the County\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003Eensure that people, property and equipment are appropriately insured, and that any property and equipment owned or used by the County is properly protected and maintained\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure the appointment and management and operation of any sub-teams created in line with POR 5c.4.5.5, including appointing a Chair to lead the sub-team. This should normally be one of the County\u2019s Trustees. This sub-team Chair role title is Sub-Team Leader (see the Teams Table in POR Chapter 16).\u003C/li\u003E\n\u003Cli\u003Eensure that effective administration is in place to support the work of the County Trustee Board\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eappoint any co-opted members of the County Trustee Board \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure transparency of operation, including:\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eprepare and approve the Annual Accounts and arrange their examination by an auditor or independent examiner (as appropriate) and as appointed by the County Scout Council at their AGM\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eprepare and approve the County Trustees\u2019 Annual Report (which must include the Annual Accounts and include the report from the auditor or independent examiner)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Epresent the approved County Trustees\u2019 Annual Report and Annual Accounts to the County Scout Council for their consideration at the County\u2019s AGM\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Efollowing the County AGM, ensure that the County Trustee Board administration:\u003Cbr\u003E\n\u003Cul\u003E\n\u003Cli\u003Efiles a copy of the \u003Ca href=\u0022/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/\u0022 title=\u0022Accounting and reporting\u0022\u003ECounty Trustees\u2019 Annual Report and Accounts\u003C/a\u003E is filed as described in POR 5e.2.1.2 and POR 5e.2.1.3.\u003C/li\u003E\n\u003Cli\u003Erecords all County Trustees on the membership system, and ensures that the necessary eligibility checks are promptly concluded (should be by no later than 30 days following the AGM)\u003C/li\u003E\n\u003Cli\u003Eif the County is registered with their regulator, updates the County\u2019s registration details to list all County Trustees\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003Etake responsibility for the County\u2019s adherence to Data Protection Legislation recognising that, dependent on circumstances, it may at different times act as a Data Controller and as a Data Processor, including the Trustee Board responsibilities listed at POR 2a.3.2.1.\u003C/li\u003E\n\u003Cli\u003Eindividually and collectively maintain confidentiality regarding County Trustee Board business\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eput in place annually an open and transparent selection process to recommend to the County Scout Council appropriate persons to be appointed as members of the County Trustee Board, including Chair and Treasurer. Vacancies for appointed Trustees only occur at the end of their period of appointment (for example, a Trustee may have been appointed for three years and so does not need to be re-appointed at the end of years 1 and 2).\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ewhere staff are employed:\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eact as a responsible employer in accordance with Scouts\u2019 values and relevant legislation\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure that effective line management is in place for each employed staff member and that these are clearly established and communicated\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure that appropriate specific employee insurance is in place (POR 5g.4.1.2(j))\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.5.5\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe County Trustee Board may create sub-teams it deems necessary to support its governance function (see POR 5c.4.5.4(f)). The County Trustee Board must ensure that for any sub-team it appoints:\u0026nbsp;\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eits purpose is governance-focused and not operational\u003C/li\u003E\n\u003Cli\u003Eits members are agreed and approved by the County Trustee Board\u003C/li\u003E\n\u003Cli\u003Ethe County Chair has right of attendance\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe County Lead Volunteer has right of attendance\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003ESub-team members are not Trustees of the County unless they are already members of the appointing Trustee Board.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAll sub-team members must be recorded on the membership system.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIf a sub-team consists entirely of non-Trustee members it is good practice for at least one member of the sub-team to have completed the Being a Trustee in Scouts learning.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.5.6\u003C/strong\u003E\u003Cbr\u003ETo support effective governance and share good practice, the County Chair and Treasurer should create a support network amongst the Group Chairs and Group Treasurers of the County.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.4.6 County Scout Council - Conduct of meetings \u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.6.1\u003C/strong\u003E\u003Cbr\u003EThe County Scout Council meets at their AGM (see POR 5c.4.4). \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.6.2\u003C/strong\u003E\u003Cbr\u003EIt would be unusual for there to be additional meetings of the County Scout Council. This is because the primary task of the County Scout Council is to appoint the County Trustee Board. If members resign from the County Trustee Board, POR 16.9.2.2 describes the process to adopt until the next County AGM, thus rendering an additional meeting of the County Scout Council unnecessary.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.6.3\u003C/strong\u003E\u003Cbr\u003EA County Scout Council meeting should normally be convened with at least four weeks\u2019 notice. A meeting may be convened on shorter or no notice with the agreement of at least three quarters of the members of the County Trustee Board.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.6.4\u003C/strong\u003E\u003Cbr\u003ECounty Scout Council meetings are chaired by the County Chair. If the Chair is unable to be present, the Chair may appoint a delegate to chair a meeting of the County Scout Council subject to such appointment being approved at the start of the meeting by a majority of the County Scout Council members present.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.6.5\u003C/strong\u003E\u003Cbr\u003EOnly County Scout Council members, as defined in POR 5c.4.2.3, may vote in County Scout Council meetings.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.6.6\u003C/strong\u003E\u003Cbr\u003EThe quorum for a County Scout Council meeting is agreed by the County Scout Council at their AGM (see 5c.4.4.3(a)).\u003C/p\u003E\n\u003Cp\u003EIf there is no quorum present at a meeting of the County Scout Council, the meeting must be closed and reconvened at the earliest available appropriate date.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.6.7\u003C/strong\u003E\u003Cbr\u003EDecisions are made by a majority of votes cast by those present at the meeting. In the event of an equal number of votes being cast on either side, the meeting Chair does not have a casting vote and the matter is taken not to have been carried. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ETo discharge their responsibilities, the County Scout Council may meet by telephone or video conference as well as (or instead of) face to face when agreed by the County Chair. The County Scout Council must not \u2018meet\u2019 using any indirect process, such as email.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.6.8\u003C/strong\u003E\u003Cbr\u003EAt any meeting which is not fully face-to-face, there must be an online poll or other electronic method of counting votes.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.6.9\u003C/strong\u003E\u003Cbr\u003EAll meetings of the County Scout Council (whether face-to-face or otherwise) must be properly recorded and minuted.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5c.4.7 County Trustee Board - Conduct of meetings \u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.7.1\u003Cbr\u003E\u003C/strong\u003EMeetings of the County Trustee Board should be convened with at least two weeks\u2019 notice, though it is good practice to schedule meeting dates well in advance. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EMeetings may be convened on shorter notice, using the guidance of POR 5c.4.7.3 to agree the date of the additional meeting.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.7.2\u003Cbr\u003E\u003C/strong\u003ECounty Trustee Board meetings are chaired by the County Chair. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIf the County Chair is unable to be present at a meeting, the County Trustee Board may choose a member to act as chair for the duration of the meeting of the County Trustee Board subject to such appointment being approved at the start of the meeting by a majority of the members present at the meeting.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.7.3\u003C/strong\u003E\u003Cbr\u003EOnly members of a County Trustee Board as defined in POR 5b.3.3 may vote in meetings of the County Trustee Board. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ETrustees (including ex officio Trustees) must have a full appointment as a Trustee before they can vote at, or influence discussion at, a Trustee Board meeting. They can be invited to attend Trustee Board meetings while they have a provisional appointment but may not influence decision making or take part in any voting.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.7.4\u003Cbr\u003E\u003C/strong\u003EThe quorum for a meeting of a County Trustee Board is one third of the Trustees (ex\u202Fofficio plus appointed plus co-opted) plus one [round down if necessary]. So, a Trustee Board with 10 members would have a quorum of four. And a Trustee Board with six members would have a quorum of three.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EFor any sub-teams of the County Trustee Board, the quorum for each sub-team must be set by the County Trustee Board, based on the size of the sub-team and the complexity of its task(s).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIf there is no quorum present at a meeting of the County Trustee Board or a sub-team, the meeting must be closed and reconvened at the earliest available appropriate date.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.7.5\u003C/strong\u003E\u003Cbr\u003EDecisions are made by a majority of votes cast by the Trustees present at the meeting. In the event of an equal number of votes being cast on either side, the meeting\u2019s Chair does not have a casting vote and the matter is taken not to have been carried. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.7.6\u003Cbr\u003E\u003C/strong\u003ETo fulfil their responsibilities, the County Trustee Board may meet by video conference or in person, as determined by the County Chair. This includes \u0027hybrid\u0027 meetings, where some Trustees are present at an agreed location while others participate remotely via phone or video. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EWhether hybrid or in person, it is important that all persons present at a meeting are able to:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ebe seen\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eask questions\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ejoin in the debate\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Esee, share and display documents such as resolutions\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5c.4.7.7\u003Cbr\u003E\u003C/strong\u003EWhere urgent matters arise between scheduled meetings of the County Trustee Board and if it is not feasible to convene a meeting of the Trustee Board, electronic voting (such as email) may be used for decision making provided the County Chair deems it appropriate.\u003C/p\u003E\n\u003Cp\u003EDigital applications other than email are not normally appropriate to be used for such decision making. This includes WhatsApp, Doodle and similar tools, which should only be considered in exceptional circumstances and with the agreement of the County Chair.\u003C/p\u003E\n\u003Cp\u003EFor such decisions taken between meetings, a minimum of 75% of the total number of Trustees must approve the matter [round down if necessary]. The results of the vote must be reported to, and recorded in the minutes of, the next County Trustee Board meeting.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5c-constitutions-of-groups-districts-and-counties-except-in-scotland/5c4-constitution-for-a-county-except-in-scotland-that-has-no-districts/","id":85579,"nodeName":"5c.4 Constitution for a County (except in Scotland) that has no Districts","title":"Constitution for a County (except in Scotland) that has no Districts ","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Constitution for a County (except in Scotland) that has no Districts ","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU3OSJ9","canonicalUrl":"https://www.scouts.org.uk/por/5c-constitutions-of-groups-districts-and-counties-except-in-scotland/5c4-constitution-for-a-county-except-in-scotland-that-has-no-districts/"}],"id":85575,"nodeName":"5c. Constitutions of Groups, Districts and Counties (except in Scotland)","title":"c. Constitutions of Groups, Districts and Counties (except in Scotland)","type":"pORChapter","image":null,"assets":null,"headerOptions":{"headerTitle":"c. Constitutions of Groups, Districts and Counties (except in Scotland)","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU3NSJ9","canonicalUrl":"https://www.scouts.org.uk/por/5c-constitutions-of-groups-districts-and-counties-except-in-scotland/"},{"number":"5","url":"/por/5d-constitutions-for-scottish-groups-districts-regions/","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E(see Chapter 5c for constitutions for other Groups, Districts, Counties)\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"rules":[{"number":"5d.1","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003EIntroduction to the Constitution for a Group (Scotland)\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003EThis introduction is not part of the model constitution for a Group but includes important points of context.\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe Group constitution must always be used in the context of the rules in POR Chapter\u202F5b \u2013 these POR Rules must not be amended.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIn accordance with POR 5b.3.1.5, any amendments or differences to the model constitution at POR 5d.1 below (and noting (a) above) must be agreed at the AGM and fully recorded in the minutes of the AGM. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIn the interest of openness, especially for new members of the Group Scout Council, the Group Scout Council must re-adopt their constitution at each Annual General Meeting (AGM).\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5d.1.1.1 Compliance\u003C/strong\u003E\u003Cbr\u003EAll Scout Groups must adhere to the current edition of Policy Organisation and Rules of The Scout Association.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5d.1.1.2 Charitable objects\u003C/strong\u003E\u003Cbr\u003E[POR 1.1]\u0026nbsp;\u003Cbr\u003EOur purpose is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5d.1.2 Group Scout Council\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.2.1\u003C/strong\u003E\u003Cbr\u003EThe Group Scout Council has a governance role for the Group (whether or not it is a charity in law) and, in particular, appoints the Group Trustee Board. The Trustee Board is responsible for the governance of the Group \u00A0and is accountable to the Group Scout Council.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.2.2\u003C/strong\u003E\u003Cbr\u003EThe Group Scout Council has no Trustee responsibilities.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.2.3\u003C/strong\u003E\u003Cbr\u003EMembership of the Scout Council does not provide membership of Scouts.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5d.1.3 Group Scout Council Membership\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.3.1\u003C/strong\u003E\u003Cbr\u003EThe ex-officio members of the Group Scout Council are:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAll adult members of the Group \u2013 see Group roles listed in the POR Chapter 16 Teams Table\u00A0\u003C/li\u003E\n\u003Cli\u003Eall Young Leaders who are members of a Section Team of one of the Group\u2019s sections\u00A0\u003C/li\u003E\n\u003Cli\u003EAll Patrol Leaders of the Troop(s) in the Group\u00A0\u003C/li\u003E\n\u003Cli\u003EAll parents or carers of Squirrels, Beavers, Cubs and Scouts in the Group\u00A0\u003C/li\u003E\n\u003Cli\u003Eall Explorers of an Explorer Unit partnered with the Group, if so specified in a Partnership Agreement between the Unit, the Group and the District\u003C/li\u003E\n\u003Cli\u003Eall members of the Explorer Section Team of an Explorer Unit partnered with the Group, if so specified in a Partnership Agreement between the Unit, the Group and the District\u003C/li\u003E\n\u003Cli\u003Eall parents or carers of Explorers of an Explorer Unit partnered with the Group, if so specified in a Partnership Agreement between the Unit, the Group and the District\u003C/li\u003E\n\u003Cli\u003EThe Sponsoring Authority, where there is one, or its nominee\u00A0\u003C/li\u003E\n\u003Cli\u003EThe District Lead Volunteer\u00A0\u003C/li\u003E\n\u003Cli\u003EThe District Trustee Board Chair\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.3.2\u003C/strong\u003E\u003Cbr\u003EThe Group Scout Council may appoint some members, on the recommendation of the Group Trustee Board. See POR 5b.3.2.8.\u00A0\u003C/p\u003E\n\u003Cp\u003EAppointed members of the Group Scout Council are other supporters of the Group appointed by the Group Scout Council on the recommendation of the Group Trustee Board for a fixed period not exceeding three years. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EA Group Scout Council does not need to have any appointed members.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.3.3\u003C/strong\u003E\u003Cbr\u003EThe Group Scout Council may appoint some community members. See POR 5b.3.2.9. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003ECommunity members of a Group Scout Council are initially appointed for a term of one year, though they may be renewed annually at the AGM.\u00A0\u003C/p\u003E\n\u003Cp\u003EA Group Scout Council does not need to have any community members.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.3.4\u003C/strong\u003E\u003Cbr\u003EThe total number of appointed and community members of a Group Scout Council must not exceed the number of ex officio members\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.3.5\u003C/strong\u003E\u003Cbr\u003EThe Regional Lead Volunteer has a right of attendance at all Group Scout Council meetings in the Region.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.3.6\u003C/strong\u003E\u003Cbr\u003EMembership of the Group Scout Council ends when the:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Emember resigns\u00A0\u003C/li\u003E\n\u003Cli\u003Emember no longer qualifies as a member of the Group Scout Council\u00A0\u003C/li\u003E\n\u003Cli\u003EGroup Scout Council is dissolved\u00A0\u003C/li\u003E\n\u003Cli\u003Emember\u2019s membership is terminated by UK Headquarters following a recommendation by the Group Trustee Board\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5d.1.4 Annual General Meeting\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.4.1\u003Cbr\u003E\u003C/strong\u003ETo support the planning and delivery of a Group AGM there is a downloadable \u2018\u003Ca href=\u0022/volunteers/running-things-locally/trustee-boards/annual-general-meetings/\u0022 title=\u0022Annual General Meetings\u0022\u003Escript\u003C/a\u003E\u2019 (including agenda and script templates and a suggested planning timetable).\u003Cstrong\u003E\u003Cbr\u003E\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.4.2\u003C/strong\u003E\u003Cbr\u003EThe Group Scout Council must hold an Annual General Meeting within six months of the end of the Group\u2019s financial year.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.4.3\u003C/strong\u003E\u003Cbr\u003EThe Annual General Meeting must:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EUndertake governance oversight\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EApprove the minutes of the previous Annual General Meeting\u003C/li\u003E\n\u003Cli\u003EAdopt (or re-adopt) the constitution of the Scout Group\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ENote the dates of the Group\u2019s financial year\u003C/li\u003E\n\u003Cli\u003EApprove appointed and community members of the Group Scout Council (if any)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAgreeing the maximum total number of members of the Group Trustee Board (this is one number representing the total of ex officio, appointed and co-opted Trustees)\u003C/li\u003E\n\u003Cli\u003EAgree the quorum for meetings of the Group Scout Council\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EReview the previous year\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EReceive and consider the Trustees\u2019 Annual Report, including the annual statement of accounts prepared by the Trustee Board\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe accounts must have been examined by an appropriate auditor or independent examiner\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe Trustees\u2019 Annual Report and Accounts presented to the Scout Council must include the formal report prepared by the auditor or independent examiner\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EMake appointments\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EApprove the appointment of the Chair of the Group Trustee Board\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EApprove the appointment of the Treasurer of the Group Trustee Board\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EApprove the appointment of members of the Group Trustee Board\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EVacancies for appointed Trustees (including Chair and Treasurer) only occur at the end of their period of appointment. For example, a Group Chair may have been appointed for three years and so does not need to be re-appointed or re-selected after years one and two.\u003C/p\u003E\n\u003Cp\u003EThe proposal from the Trustee Board is received by the Group Scout Council at their AGM. The proposal from the Trustee Board does not require seconding by a member of the Group Scout Council. The action of the Group Scout Council is to approve or not approve the proposed names from the Trustee Board.\u0026nbsp;\u003C/p\u003E\n\u003C/li\u003E\n\u003Cli\u003E\n\u003Cp\u003EApprove the appointment of any Group Presidents or Group Vice Presidents\u0026nbsp;\u003C/p\u003E\n\u003C/li\u003E\n\u003Cli\u003E\n\u003Cp\u003EAppoint (or re-appoint) an auditor or independent examiner (see POR 5e.3.1.1)\u003C/p\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.4.4\u003C/strong\u003E\u003Cbr\u003EFollowing each Annual General Meeting, all appointed Trustees must be recorded on the membership system and the Trustees\u2019 Annual Report and Accounts must be filed as required (POR 5e.2.1.2.and POR 5e.2.1.3)\u003C/p\u003E\n\u003Cp\u003EAs per OSCR\u2019s regulations (Charities (Regulation and Administration) (Scotland) Act 2023), all registered charities must also provide all trustee details to OSCR for publication unless granted an exemption by OSCR directly.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.4.5\u003C/strong\u003E\u003Cbr\u003EGroup Trustee Board administration must ensure that appointed Group Scout Council Members are recorded locally in the minutes of the Group Scout Council meeting which appoints them (normally the AGM). Group Scout Council members (whether ex\u202Fofficio or appointed or community) must not be recorded as Scout Council Members on The Scout Association\u2019s membership system.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.4.6\u003C/strong\u003E\u003Cbr\u003EThe Group Trustee Board will verify the draft Minutes of the Annual General Meeting at their first meeting following the Annual General Meeting. These Minutes cannot be formally approved until the Group\u2019s next Annual General Meeting.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.4.7\u003C/strong\u003E\u003Cbr\u003EGovernance roles must be distinct to help manage conflict of interest. The roles of Chair and Treasurer must not be combined in any way.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.4.8\u003C/strong\u003E\u003Cbr\u003EApart from the AGM the Group Scout Council will only be required to meet under the circumstances of an Extraordinary General Meeting. The notice of the AGM and any EGM shall be sent at least four weeks in advance to all those eligible to attend. This notice may be sent by written or electronic means.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5d.1.5 The Group Trustee Board - Purpose\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.5.1\u003C/strong\u003E\u003Cbr\u003EThe Group Trustee Board is a team of volunteers who work together, as Trustees, to make sure Scouts is run safely and legally. At the heart of their role is a focus on strategy, performance and assurance.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.5.2\u003C/strong\u003E\u003Cbr\u003EEffective Trustee support helps other volunteers run the Scout programme that gives young people skills for life.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.5.3\u003C/strong\u003E\u003Cbr\u003EMembers of the Group Trustee Board must act collectively as Charity Trustees (if the Scout Group is a registered charity) or with the same duties and responsibilities as Charity Trustees (if they are not registered) and in the best interest of the charity and its members to:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EEnsure the Group is well managed, carrying out its purposes for the public benefit, complying with the Group\u2019s governing document and the law and managing the Group\u2019s resources responsibly.\u00A0\u003C/li\u003E\n\u003Cli\u003EComply with Policy Organisation and Rules of the Scout Association, including effective management of the Key Policies listed in POR Chapter 2a \u2013 The Equal Opportunities Policy, Privacy and Data Protection Policy, Religious Policy, Safeguarding Policy, Safety Policy, Vetting Policy, Youth Member Anti-Bullying Policy\u00A0\u003C/li\u003E\n\u003Cli\u003EEnsure that young people are meaningfully involved in decision making at all levels of the Group\u00A0\u003C/li\u003E\n\u003Cli\u003EProvide sufficient resources (funds, people, property and equipment) to meet the planned work of the Group including delivery of the high-quality programme\u00A0\u003C/li\u003E\n\u003Cli\u003EEnsure that a positive image of Scouts exists in the local community\u00A0\u003C/li\u003E\n\u003Cli\u003EDevelop and maintain a risk register, including putting in place appropriate mitigations\u00A0\u003C/li\u003E\n\u003Cli\u003EEnsure that the Group\u2019s finances are properly managed, including development and maintenance of appropriate budgets to support the work of the Group\u00A0\u003C/li\u003E\n\u003Cli\u003EMaintain and manage a reserves policy for the Group (including a plan for use of reserves outside of the minimum), an investment policy for the Group and a public benefit statement for the Group\u003C/li\u003E\n\u003Cli\u003EEnsure that people, property and equipment are appropriately insured, and that any property and equipment owned or used by the Group is properly protected and maintained\u00A0\u003C/li\u003E\n\u003Cli\u003EEnsure that where the Group is partnered with an Explorer Unit and the operational financing is undertaken by the Group, this arrangement must be documented in the Partnership Agreement, and the finance arrangements must follow this guidance\u003C/li\u003E\n\u003Cli\u003EPromote and support the development of Scouts in the local area\u00A0\u003C/li\u003E\n\u003Cli\u003EManage the Group\u2019s finances including the raising of funds and ensure that the assets are to be applied solely for the purposes, management and administration of Scouts.\u00A0\u003C/li\u003E\n\u003Cli\u003EAppoint and manage the operation of any sub-teams of the Trustee Board created in line with POR 5d.1.5.4, including appointing a Chair to lead the sub-teams. This sub-team Chair role title is Sub-Team Leader (see the Teams Table in POR Chapter 16).\u00A0\u003C/li\u003E\n\u003Cli\u003EEnsure that effective administration is in place to support the work of the Trustee Board\u00A0\u003C/li\u003E\n\u003Cli\u003EAppoint any Co-opted members of the Trustee Board\u00A0\u003C/li\u003E\n\u003Cli\u003EPrepare and approve the Trustees\u2019 Annual Report and Annual Accounts after their examination by an appropriate auditor or independent examiner and as appointed by the Scout Council at their Annual General Meeting\u00A0\u003C/li\u003E\n\u003Cli\u003EPresent the Annual Report and Annual Accounts to the Group Scout Council at their Annual General Meeting\u003Cbr\u003EFile a copy the Annual Report and Annual Accounts with the District Trustee Board and, if a registered charity, with the Office of the Scottish Charity Regulator (OSCR, see POR 5e.2.1.2 and POR 5e.2.1.3)\u003Cbr\u003ETake responsibility for adherence to Data Protection Legislation recognising that, depending on circumstances, it will at times act as a Data Controller and as a Data Processor, including the Trustee Board responsibilities listed at POR 2a.3.2.1.\u003C/li\u003E\n\u003Cli\u003EMaintain confidentiality with regard to appropriate Trustee Board business\u00A0\u003C/li\u003E\n\u003Cli\u003EApply a transparent selection process to recommend to the Group Scout Council appropriate members of the Group Trustee Board\u00A0\u003C/li\u003E\n\u003Cli\u003EWhere staff are employed, act as a responsible employer in accordance with the Scouts\u2019 values and relevant legislation, ensure effective line management responsibilities for employed staff are clearly established and communicated and ensure that appropriate specific employee insurance is in place (POR 5g.4.1.2(j))\u003C/li\u003E\n\u003Cli\u003EProvide support to the Group Lead Volunteer, when required, to assist the opening, change, merging or closing of sections in the Group as necessary\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.5.4\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe Group Trustee Board may create sub-teams it deems necessary to support its governance function (see POR 5d.1.5.3(l)). The Group Trustee Board must ensure that for any sub-team it appoints:\u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eits purpose is governance-focused and not operational\u003C/li\u003E\n\u003Cli\u003Eits members are agreed and approved by the Group Trustee Board\u003C/li\u003E\n\u003Cli\u003Ethe Regional Chair has right of attendance\u003C/li\u003E\n\u003Cli\u003Ethe Regional Lead Volunteer has right of attendance\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003ESub-team members are not Trustees of the Group unless they are already members of the Group Trustee Board.\u003C/li\u003E\n\u003Cli\u003EAll sub-team members must be recorded on the membership system.\u003C/li\u003E\n\u003Cli\u003EIf a sub-team consists entirely of non-Trustee members it is good practice for at least one member of the sub-team to have completed the Being a Trustee in Scouts learning.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5d.1.6 Membership of the Group Trustee Board\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.6.1\u003C/strong\u003E\u003Cbr\u003ESubject to conflict of interest rules, a Trustee may be a member of more than one Trustee Board. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EEx officio, appointed and co-opted members of the Group Trustee Board are charity Trustees (if the Scout Group is a registered charity) or have the same duties and responsibilities as charity Trustees (if the Scout Group is not a registered charity). \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EPeople invited to attend, or with right of attendance, may be present at the meeting but are not charity Trustees and have no voting rights.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.6.2\u003C/strong\u003E\u003Cbr\u003ECertain people are disqualified from being charity Trustees by virtue of the Charities and Trustee Investment (Scotland) Act 2005.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.6.3\u003C/strong\u003E\u003Cbr\u003EAll Trustees must complete learning as specified in Policy, Organisation and Rules.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.6.4\u003C/strong\u003E\u003Cbr\u003EThe Group Trustee Board consists of:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe Group Chair\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe Group Treasurer\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe Group Lead Volunteer\u0026nbsp;\u003Cbr\u003EWhere there are joint role holders, only one of them may be an ex officio member of the Group Trustee Board. \u0026nbsp;This should be decided in consultation with the Group Lead Volunteers and the Group Chair. \u0026nbsp;\u003Cbr\u003EHowever, each role holder of any of the above roles must be eligible to be a Trustee (as specified in POR 16.1.3.1(d) and (e))\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EA maximum of nine further appointed or co-opted Trustees. \u0026nbsp;A Group Trustee Board should consist of between 5 and 12 Trustees.\u0026nbsp;\u003Cbr\u003EThe selection process for appointed Trustees must follow POR 5b.3.3.5(b) and POR 5b.3.3.6. \u0026nbsp;\u0026nbsp;\u003Cbr\u003ECo-opted members are persons co-opted annually by the Group Trustee Board. They are not appointed by the Group Scout Council at its AGM. The number of co-opted members must not exceed the actual number of appointed Trustees, excluding Chair and Treasurer. \u0026nbsp;\u003Cbr\u003EIf a co-option is required mid-year because of a vacancy arising (see POR 5d.1.6.8), then this rule may be broken, provided that the total number of Trustees remains no greater than the total number of Trustees permitted by Scout Council resolution at the AGM.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.6.5\u003C/strong\u003E\u003Cbr\u003EThe District Lead Volunteer, District Chair and the Regional Lead Volunteer each have a right of attendance at all Group Trustee Boards.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.6.6\u003C/strong\u003E\u003Cbr\u003EThe Sponsoring Authority or its nominee, has a right of attendance at a Group Trustee Board.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.6.7\u003C/strong\u003E\u003Cbr\u003EEach Group Trustee Board requires effective administration. The administration can be provided by one or more persons as appropriate to the Group. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe administration role(s) are \u2018operational\u2019 role(s) and will typically be member(s) of the Group Leadership Team or one of its sub-teams. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EA Trustee Board member should not take minutes at a Trustee Board meeting, as it makes it difficult for them to properly contribute to the meeting and meet their trustee responsibilities. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EMore information is available about \u003Ca href=\u0022/volunteers/running-things-locally/trustee-boards/tools-to-support-trustee-boards/\u0022 title=\u0022Tools to support Trustee Boards\u0022\u003Etools to support Trustee Boards\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.6.8\u003C/strong\u003E\u003Cbr\u003EIf a Group Trustee Board Chair, or Treasurer resigns, filling the vacancy as soon as possible should be prioritised. All actions must be taken by a majority vote of the Trustees, with vacancies of the role of Chair being discussed with the Group Lead Volunteer. These appointments are short term until the next annual general meeting.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Trustees must either:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAppoint a current Trustee to the role, or\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ECo-opt a Trustee to take the role, subject to the provisions in the Group\u2019s constitution for co-opting Trustees\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThere is no role of acting Chair or acting Treasurer\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.6.9\u003C/strong\u003E\u003Cbr\u003EIn extreme circumstances, the Group Lead Volunteer may act as Chair for a short period of time.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5d.1.7 Group Scout Council \u2013 Conduct of meetings\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.7.1\u003C/strong\u003E\u003Cbr\u003EThe Group Scout Council meets at their AGM (POR 5b.3.2). \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.7.2\u003C/strong\u003E\u003Cbr\u003EIt would be unusual for there to be additional meetings of the Group Scout Council. This is because the primary task of the Group Scout Council is to appoint the Group Trustee Board. If members resign from the Group Trustee Board, POR 16.9.2.2 must be followed, thus rendering an additional meeting of the Group Scout Council unnecessary.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.7.3\u003C/strong\u003E\u003Cbr\u003EA Group Scout Council meeting should normally be convened with at least four weeks\u2019 notice. A meeting may be convened on shorter or no notice with the agreement of at least three quarters of the members of the Group Trustee Board.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.7.4\u003C/strong\u003E\u003Cbr\u003EThe Group Chair chairs meetings of the Group Scout Council meetings. If the Group Chair is unable to be present, the Group Chair may appoint a delegate to chair a meeting of the Group Scout Council subject to such appointment being approved at the start of the meeting by a majority of the Group Scout Council members present.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.7.5\u003C/strong\u003E\u003Cbr\u003EOnly Group Scout Council members, as defined in POR 5d.1.3, may vote in Group Scout Council meetings. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.7.6\u003C/strong\u003E\u003Cbr\u003EThe quorum for a Group Scout Council meeting is agreed by the Group Scout Council at their AGM (POR 5b.1.4.2(a)).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIf there is no quorum present at a meeting of the Group Scout Council, the meeting must be closed and reconvened at the earliest available opportunity.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.7.7\u003C/strong\u003E\u003Cbr\u003EDecisions are made by a majority of votes cast by those present at the meeting. In the event of an equal number of votes being cast on either side, the Chair does not have a casting vote and the matter is taken not to have been carried. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.7.8\u003C/strong\u003E\u003Cbr\u003ETo discharge their responsibilities, the Group Scout Council may meet by video conference as well as, or instead of, face to face when agreed by the Group Chair. The Group Scout Council must not \u2018meet\u2019 using any indirect process, such as email.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAt any meeting which is not fully in person, there must be an online poll or other electronic method of counting votes.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.7.9\u003C/strong\u003E\u003Cbr\u003EAll meetings of the Group Scout Council, whether face-to-face or otherwise, must be properly recorded and minuted.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.7.10\u003C/strong\u003E\u003Cbr\u003EMinutes of Scout Council meetings, approved by the Chair and reviewed by the Trustee Board should be circulated to all members in advance of the next meeting. All minutes to be retained and safely kept.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5d.1.8 Group Trustee Board \u2013 Conduct of Meetings\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.8.1\u003C/strong\u003E\u003Cbr\u003EMeetings of the Group Trustee Board should be convened with at least two weeks\u2019 notice, though it is good practice to schedule meeting dates well in advance. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EMeetings may be convened on shorter notice, using the guidance of POR 5d.1.8.2 to agree the date of the additional meeting.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.8.2\u003C/strong\u003E\u003Cbr\u003EOnly members of a Group Trustee Board as defined in POR 5b.3.3 may vote in meetings of the Group Trustee Board. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ETrustees (including ex officio Trustees) must have a full appointment as a Trustee before they can vote at, or influence discussion at, a Trustee Board meeting. They can be invited to attend Trustee Board meetings while they have a provisional appointment but may not influence decision making or take part in any voting.\u003C/p\u003E\n\u003Cp\u003EDecisions are made by a majority of votes cast by those present at the meeting. In the event of an equal number of votes being cast on either side the Chair does not have a casting vote and the matter is deemed not to have been carried.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.8.3\u003C/strong\u003E\u003Cbr\u003EThe quorum for a Group Trustee Board meeting is one third of the Trustees (ex officio plus appointed plus co-opted) [round down if necessary] plus one. So, a Trustee Board with 10 members would have a quorum of four. And a Trustee Board with six members would have a quorum of three.\u003C/p\u003E\n\u003Cp\u003EFor any sub-teams of the Group Trustee Board, the quorum must be set by the Group Trustee Board, based on the size of the sub-team and the complexity of its task(s).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.8.4\u003C/strong\u003E\u003Cbr\u003EDecisions are made by a majority of votes cast by those present at the meeting. In the event of an equal number of votes being cast on either side the Chair does not have a casting vote and the matter is deemed not to have been carried.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.8.5\u003C/strong\u003E\u003Cbr\u003EThe Group Trustee Board can meet by telephone conference or video conference as well as face to face in order to discharge their responsibilities when agreed by the appropriate Chair.\u003C/p\u003E\n\u003Cp\u003EThis includes \u0027hybrid\u0027 meetings, where some Trustees are present at an agreed location while others participate remotely via phone or video.\u003C/p\u003E\n\u003Cp\u003EWhether hybrid or in person, it is important that all persons present at a meeting are able to:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ebe seen\u003C/li\u003E\n\u003Cli\u003Eask questions\u003C/li\u003E\n\u003Cli\u003Ejoin in the debate\u003C/li\u003E\n\u003Cli\u003Esee, share and display documents such as resolutions\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.8.6\u003C/strong\u003E\u003Cbr\u003EMinutes, approved by the Chair should be circulated to all members of the Trustee Board as soon as possible. All minutes to be retained and safely kept.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.1.8.7\u003C/strong\u003E\u003Cbr\u003EWhere urgent matters arise between scheduled meetings of the Group Trustee Board and if it is not feasible to convene a meeting of the Trustee Board, electronic voting (such as email) may be used for decision making provided the Group Chair deems it appropriate.\u003C/p\u003E\n\u003Cp\u003EDigital applications other than email are not normally appropriate to be used for such decision making. This includes WhatsApp, Doodle and similar tools, which should only be considered in exceptional circumstances and with the agreement of the Group Chair.\u003C/p\u003E\n\u003Cp\u003EFor such decisions taken between meetings, a minimum of 75% [round down if necessary] of the total number of Trustees must approve the matter. The results of the vote must be reported to, and recorded in the minutes of, the next Group Trustee Board meeting.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5d-constitutions-for-scottish-groups-districts-regions/5d1-constitution-for-a-group-scotland/","id":85581,"nodeName":"5d.1 Constitution for a Group (Scotland)","title":"Constitution for a Group (Scotland) ","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Constitution for a Group (Scotland) ","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU4MSJ9","canonicalUrl":"https://www.scouts.org.uk/por/5d-constitutions-for-scottish-groups-districts-regions/5d1-constitution-for-a-group-scotland/"},{"number":"5d.2","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003EIntroduction to the Constitution for a District (Scotland)\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003EThis introduction is not part of the model constitution for a District but includes important points of context.\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe District constitution must always be used in the context of the rules in POR Chapter\u202F5b \u2013 these POR Rules must not be amended.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIn accordance with POR 5b.3.1.5, any amendments or differences to the model constitution at POR 5d.2 below (and noting (a) above) must be agreed at the AGM and fully recorded in the minutes of the AGM. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIn the interest of openness, especially for new members of the District Scout Council, the District Scout Council must re-adopt their constitution at each Annual General Meeting (AGM).\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5d.2.1.1 Compliance\u003C/strong\u003E\u003Cbr\u003EAll Scout Districts must adhere to the current edition of Policy, Organisation and Rules of The Scout Association.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5d.2.1.2 Charitable objects\u003C/strong\u003E\u003Cbr\u003E[POR 1.1]\u0026nbsp;\u003Cbr\u003EOur purpose is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5d.2.2 The District Scout Council\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.2.1\u003C/strong\u003E\u003Cbr\u003EThe District Scout Council has a governance role for the District (whether or not it is a charity in law) and, in particular, appoints the District Trustee Board. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.2.2\u003C/strong\u003E\u003Cbr\u003EThe geographical boundaries of the District are agreed between the District Scout Council and the Regional Scout Council. The Trustee Board is responsible for the governance of the charity and is accountable to the Scout Council.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.2.3\u003C/strong\u003E\u003Cbr\u003EThe District Scout Council has no Trustee responsibilities.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.2.4\u003C/strong\u003E\u003Cbr\u003EMembership of the Scout Council does not provide membership of Scouts.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5d.2.3 District Scout Council Membership\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.3.1\u003C/strong\u003E\u003Cbr\u003EThe ex-officio members of the District Scout Council are:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eall adult members with a role in one of the District\u2019s teams or sub-teams - see District roles listed in the POR Chapter 16 Teams Table\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAll adults with the following appointments in the Scout Groups in the District\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EGroup Lead Volunteers and Group Leadership Team Members\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ESection Team Leaders and Team Members \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EGroup Trustee Board members (Chairs, Treasurers, Trustees)\u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EAll Explorer Scouts (including Young Leaders) in the District\u003C/li\u003E\n\u003Cli\u003EAll members of the District Scout Network\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAll parents of Explorer Scouts (including Young Leaders)\u003C/li\u003E\n\u003Cli\u003EThe Regional Lead Volunteer\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe Regional Trustee Board Chair\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.3.2\u003C/strong\u003E\u003Cbr\u003EThe District Scout Council may appoint some members, on the recommendation of the District Lead Volunteer and the District Trustee Board. See POR 5b.3.2.8.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAppointed members of the District Scout Council are other supporters of the District appointed by the District Scout Council on the recommendation of the District Trustee Board for a fixed period not exceeding three years.\u003C/p\u003E\n\u003Cp\u003EA District Scout Council does not need to have any appointed members. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.3.3\u003C/strong\u003E\u003Cbr\u003EThe District Scout Council may appoint some community members. See POR 5b.3.2.9. Community members of a District Scout Council are initially appointed for a term of one year, though they may be renewed annually at the AGM.\u003C/p\u003E\n\u003Cp\u003EA District Scout Council does not need to have any community members.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.3.4\u003C/strong\u003E\u003Cbr\u003EThe total number of appointed and community members of a District Scout Council must not exceed the number of ex officio members\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.3.5\u003C/strong\u003E\u003Cbr\u003EThe Chief Volunteer of Scotland has a right of attendance at all District Scout Council meetings in the Country.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.3.6\u003C/strong\u003E\u003Cbr\u003EMembership of the District Scout Council ends when the:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Emember resigns\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Emember no longer qualifies as a member of the District Scout Council\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EDistrict Scout Council is dissolved\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Emember\u2019s membership is terminated by UK Headquarters following a recommendation by the District Trustee Board\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5d.2.4 Annual General Meeting\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.4.1\u003Cbr\u003E\u003C/strong\u003ETo support the planning and delivery of a District AGM there is a downloadable \u2018\u003Ca href=\u0022/volunteers/running-things-locally/trustee-boards/annual-general-meetings/\u0022 title=\u0022Annual General Meetings\u0022\u003Escript\u003C/a\u003E\u2019 (including agenda and script templates and a suggested planning timetable).\u003Cstrong\u003E\u003Cbr\u003E\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.4.2\u003C/strong\u003E\u003Cbr\u003EThe District Scout Council must hold an Annual General Meeting within six months of the end of the Scout District\u2019s financial year.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.4.3\u003C/strong\u003E\u003Cbr\u003EThe Annual General Meeting must:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EUndertake governance oversight\u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EApprove the minutes of the previous Annual General Meeting\u003C/li\u003E\n\u003Cli\u003EAdopt (or re-adopt) the constitution of the Scout District\u00A0\u003C/li\u003E\n\u003Cli\u003ENote the dates of the Scout District\u2019s financial year\u00A0\u003C/li\u003E\n\u003Cli\u003EApprove appointed and community members of the District Scout Council (if any)\u00A0\u003C/li\u003E\n\u003Cli\u003EAgreeing the maximum total number of members of the District Trustee Board (this is one number representing the total of ex officio, appointed and co-opted Trustees)\u003C/li\u003E\n\u003Cli\u003EAgree the quorum for meetings of the District Scout Council\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EReview the previous year\u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EReceive and consider the Trustees\u2019 Annual Report, including the annual statement of accounts prepared by the Trustee Board\u00A0\u003C/li\u003E\n\u003Cli\u003EThe accounts must have been examined by an appropriate auditor or independent examiner\u00A0\u003C/li\u003E\n\u003Cli\u003EThe Trustees\u2019 Annual Report and Accounts presented to the Scout Council must include the formal report prepared by the auditor or independent examiner\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EMake appointments\u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EApprove the appointment of the Chair of the District Trustee Board\u00A0\u003C/li\u003E\n\u003Cli\u003EApprove the appointment of the Treasurer of the District Trustee Board\u00A0\u003C/li\u003E\n\u003Cli\u003EApprove the appointment of members of the District Trustee Board\u003Cbr\u003EVacancies for appointed Trustees (including Chair and Treasurer) only occur at the end of their period of appointment. For example, a District Chair may have been appointed for three years and so does not need to be re-appointed or re-selected after years one and two.\u003Cbr\u003EThe proposal from the Trustee Board is received by the District Scout Council at their AGM. The proposal from the Trustee Board does not require seconding by a member of the District Scout Council. The action of the District Scout Council is to approve or not approve the proposed names from the Trustee Board.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EApprove the appointment of any District Presidents or District Vice Presidents\u00A0\u003C/li\u003E\n\u003Cli\u003EAppoint (or re-appoint) an auditor or independent examiner (see POR 5e.3.1.1)\u003C/li\u003E\n\u003Cli\u003ENominate two representatives of the District Scout Council, in addition to those ex-officio members detailed in POR 5d.3.3.1(b), to represent the District on the Regional Scout Council\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.4.4\u003C/strong\u003E\u003Cbr\u003EFollowing each Annual General Meeting, all appointed Trustees must be recorded on the membership system and the Trustees\u2019 Annual Report and Accounts must be filed as required (POR 5e.2.1.2.and POR 5e.2.1.3)\u003C/p\u003E\n\u003Cp\u003EAs per OSCR\u2019s regulations (Charities (Regulation and Administration) (Scotland) Act 2023), all registered charities must also provide all Trustee details to OSCR for publication unless granted an exemption by OSCR directly.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.4.5\u003C/strong\u003E\u003Cbr\u003EDistrict Trustee Board administration must ensure that appointed District Scout Council Members are recorded locally in the minutes of the District Scout Council meeting which appoints them (normally the AGM). District Scout Council members (whether ex\u202Fofficio or appointed or community) must not be recorded as Scout Council Members on The Scout Association\u2019s membership system.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.4.6\u003C/strong\u003E\u003Cbr\u003EThe District Trustee Board will verify the draft Minutes of the Annual General Meeting at their first meeting following the Annual General Meeting. These Minutes cannot be formally approved until the Scout District\u2019s next Annual General Meeting.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.4.7\u003C/strong\u003E\u003Cbr\u003EGovernance roles must be distinct to help manage conflict of interest. The roles of Chair and Treasurer must not be combined in any way.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5d.2.5 The District Trustee Board - purpose\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.5.1\u003C/strong\u003E\u003Cbr\u003EThe District Trustee Board is a team of volunteers who work together, as Trustees, to make sure Scouts is run safely and legally. At the heart of their role is a focus on strategy, performance and assurance.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.5.2\u003C/strong\u003E\u003Cbr\u003EEffective Trustee support helps other volunteers run the Scout programme that gives young people skills for life.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.5.3\u003C/strong\u003E\u003Cbr\u003EMembers of the District Trustee Board must act collectively as Charity Trustees (if the Scout District is a registered charity) or with the same duties and responsibilities as Charity Trustees (if they are not registered) and in the best interests of the charity and its members to:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EEnsure the District is well managed, carrying out its purposes for the public benefit, complying with the charity\u2019s governing document and the law and managing the charity\u2019s resources responsibly.\u00A0\u003C/li\u003E\n\u003Cli\u003EComply with Policy Organisation and Rules of the Scout Association, including effective management of the Key Policies listed in POR Chapter 2a \u2013 The Equal Opportunities Policy, Privacy and Data Protection Policy, Religious Policy, Safeguarding Policy, Safety Policy, Vetting Policy, Youth Member Anti-Bullying Policy\u00A0\u003C/li\u003E\n\u003Cli\u003EEnsure that young people are meaningfully involved in decision making at all levels of the District\u00A0\u003C/li\u003E\n\u003Cli\u003EProvide sufficient resources (funds, people, property and equipment) to meet the planned work of the District including delivery of the high-quality programme and resource requirements of the training programme\u00A0\u003C/li\u003E\n\u003Cli\u003EEnsure that a positive image of Scouts exists in the local community\u00A0\u003C/li\u003E\n\u003Cli\u003EDevelop and maintain a risk register, including putting in place appropriate mitigations\u00A0\u003C/li\u003E\n\u003Cli\u003EEnsure that the District\u2019s finances are properly managed, including development and maintenance of appropriate budgets to support the work of the District \u00A0\u003C/li\u003E\n\u003Cli\u003EMaintain and manage a reserves policy for the District (including a plan for use of reserves outside of the minimum), an investment policy for the charity and a public benefit statement for the District\u00A0\u003C/li\u003E\n\u003Cli\u003EEnsure that people, property and equipment are appropriately insured, and that any property and equipment owned or used by the District is properly protected and maintained \u00A0\u003C/li\u003E\n\u003Cli\u003EPromote and support the development of Scouts in the local area\u00A0\u003C/li\u003E\n\u003Cli\u003EManage the District\u2019s finances including the raising of funds and ensure that the assets are to be applied solely for the purposes, management and administration of Scouts.\u00A0\u003C/li\u003E\n\u003Cli\u003EAppoint and manage the operation of any sub-teams of the Trustee Board created in line with POR 5d.2.5.4, including appointing a Chair to lead each sub-team. This sub-team Chair role title is Sub-Team Leader (see the Teams Table in POR Chapter 16).\u00A0\u003C/li\u003E\n\u003Cli\u003EEnsure that effective administration is in place to support the work of the Trustee Board\u00A0\u003C/li\u003E\n\u003Cli\u003EAppoint any Co-opted members of the Trustee Board\u00A0\u003C/li\u003E\n\u003Cli\u003EPrepare and approve the Trustees\u2019 Annual Report and Annual Accounts after their examination by an appropriate auditor or independent examiner and as appointed by the Scout Council at their Annual General Meeting\u00A0\u003C/li\u003E\n\u003Cli\u003EPresent the Annual Report and Annual Accounts to the District Scout Council at their Annual General Meeting.\u003Cbr\u003EFile a copy the Annual Report and Annual Accounts with the Regional Trustee Board and, if a registered charity, with the Office of the Scottish Charity Regulator (OSCR, see POR 5e.2.1.2 and POR 5e.2.1.3)\u003Cbr\u003ETake responsibility for adherence to Data Protection Legislation recognising that, depending on circumstances, it will at times act as a Data Controller and as a Data Processor, including the Trustee Board responsibilities listed at POR 2a.3.2.1\u003C/li\u003E\n\u003Cli\u003EMaintain confidentiality with regard to appropriate Trustee Board business\u00A0\u003C/li\u003E\n\u003Cli\u003EApply a transparent selection process to recommend to the District Scout Council appropriate members of the District Trustee Board\u00A0\u003C/li\u003E\n\u003Cli\u003EWhere staff are employed, act as a responsible employer in accordance with Scouts values and relevant legislation, ensure effective line management responsibilities for employed staff are clearly established and communicated and ensure that appropriate specific employee insurance is in place (POR 5g.4.1.2(j))\u003C/li\u003E\n\u003Cli\u003EProvide support to the District Lead Volunteer, when required, to assist the opening, change, merging or closing of Groups, Explorer Scout Units and Scout Networks in the District as necessary\u00A0\u003C/li\u003E\n\u003Cli\u003ECreate a support network amongst Scout Groups, particularly in relation to finance and the Trusteeship of property.\u00A0\u003C/li\u003E\n\u003Cli\u003EComply with legislation applicable to charities in Scotland\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.5.4\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe District Trustee Board may create sub-teams it deems necessary to support its governance function (see POR 5d.2.5.3(l)). The District Trustee Board must ensure that for any sub-team it appoints:\u00A0\u003Cbr\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eits purpose is governance-focused and not operational\u003C/li\u003E\n\u003Cli\u003Eits members are agreed and approved by the District Trustee Board\u003C/li\u003E\n\u003Cli\u003Ethe District Chair has right of attendance\u003C/li\u003E\n\u003Cli\u003Ethe District Lead Volunteer has right of attendance\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003ESub-team members are not Trustees of the District unless they are already members of the District Trustee Board.\u003C/li\u003E\n\u003Cli\u003EAll sub-team members must be recorded on the membership system.\u003C/li\u003E\n\u003Cli\u003EIf a sub-team consists entirely of non-Trustee members it is good practice for at least one member of the sub-team to have completed the Being a Trustee in Scouts learning.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.5.5\u003C/strong\u003E\u003Cbr\u003EThe District Trustee Board may enact and from time to time alter such Bylaws as it may consider appropriate for the regulation of its procedures and the powers and procedures of its sub-teams, provided that any changes in the Bylaws shall be reported to the next Annual General Meeting of the District Scout Council.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.5.6\u003C/strong\u003E\u003Cbr\u003EAll ex officio, appointed and co-opted members of the District Trustee Board shall serve as charity Trustees for the District Scout Council, and in that capacity, they shall have the fullest powers to administer and manage the District Scout Council\u2019s affairs in furtherance of its charitable purposes providing that the assets are to be applied solely for the purposes, management and administration of Scouts. In particular, but without limitation, the District Trustee Board shall have power, subject to appropriate disclosure in the next Annual Report to:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Elend and to borrow\u00A0\u003C/li\u003E\n\u003Cli\u003Einvest widely\u00A0\u003C/li\u003E\n\u003Cli\u003Eraise funds by levying a subscription on members of the Scouts in the District\u003C/li\u003E\n\u003Cli\u003Eaward grants, including grants to one or more of their members\u00A0\u003C/li\u003E\n\u003Cli\u003Eengage one or more of their members or their relations, either directly or through a connected company or firm, to provide services on a commercial basis which they are suitably qualified to provide to grant honoraria, including honoraria to one or more of their members\u00A0\u003C/li\u003E\n\u003Cli\u003Ereimburse one or more of their members from the District Scout Council\u2019s funds for all or part of any expenses reasonably incurred in the course of their duties.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.5.7\u003C/strong\u003E\u003Cbr\u003EThe District Trustee Board meetings should be held at least four times per year and distributed equally across the year.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5d.2.6 Membership of the District Trustee Board\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.6.1\u003C/strong\u003E\u003Cbr\u003ESubject to conflict of interest rules, a Trustee may be a member of more than one Trustee Board. Ex officio, appointed and co-opted members of the District Trustee Board are charity Trustees (if the Scout District is a registered charity) or have the same duties and responsibilities as Charity Trustees if they are not. People invited to attend, or with right of attendance, may be present at the meeting but are not charity Trustees and have no voting rights.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.6.2\u003C/strong\u003E\u003Cbr\u003ECertain people are disqualified from being charity Trustees by virtue of the Charities and Trustee Investment (Scotland) Act 2005.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.6.3\u003C/strong\u003E\u003Cbr\u003EAll Trustees must complete learning as specified in Policy, Organisation and Rules.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.6.4\u003C/strong\u003E\u003Cbr\u003EAt District, all Trustee Boards and any sub-teams should, wherever possible, have as full voting members at least two people aged between their 18\u1D57\u02B0 and 25\u1D57\u02B0 birthdays.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.6.5\u003C/strong\u003E\u003Cbr\u003EThe District Trustee Board consists of:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe District Chair\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe District Treasurer\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe District Lead Volunteer (ex-officio)\u003Cbr\u003EWhere there are joint role holders, only one of them may be an ex officio member of the District Trustee Board. \u0026nbsp;This should be decided in consultation with the District Lead Volunteers and the District Chair.\u003Cbr\u003EHowever, each role holder of any of the above roles must be eligible to be a Trustee (as specified in POR 16.1.3.1(d) and (e))\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe District Youth Lead (ex-officio)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EA maximum of eight further appointed or co-opted Trustees. \u0026nbsp;A District Trustee Board should consist between 5 and 12 Trustees.\u0026nbsp;\u003Cbr\u003EThe selection process for appointed Trustees must follow POR 5b.3.3.5(b) and POR 5b.3.3.6. \u0026nbsp;\u0026nbsp;\u003Cbr\u003ECo-opted members are persons co-opted annually by the District Trustee Board. They are not appointed by the District Scout Council at its AGM. The number of co-opted members must not exceed the actual number of appointed Trustees, excluding Chair and Treasurer. \u0026nbsp;\u003Cbr\u003EIf a co-option is required mid-year because of a vacancy arising (POR 5d.2.6.8), then this rule may be broken, provided that the total number of Trustees remains no greater than the total number of Trustees permitted by Scout Council resolution at the AGM.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.6.6\u003C/strong\u003E\u003Cbr\u003EThe Regional Lead Volunteer and the Regional Chair each have the right of attendance at a District Trustee Board.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.6.7\u003C/strong\u003E\u003Cbr\u003EEach District Trustee Board requires effective administration. The administration can be provided by one or more persons as appropriate to the District. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe administration role(s) are \u2018operational\u2019 role(s) and will typically be member(s) of the District Support Team or one of its sub-teams. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EA Trustee Board member should not take minutes at a Trustee Board meeting, as it makes it difficult for them to properly contribute to the meeting and meet their trustee responsibilities. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EMore information is available about \u003Ca href=\u0022/volunteers/running-things-locally/trustee-boards/tools-to-support-trustee-boards/\u0022 title=\u0022Tools to support Trustee Boards\u0022\u003Etools to support Trustee Boards\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.6.8\u003C/strong\u003E\u003Cbr\u003EIf a District Trustee Board Chair or Treasurer resigns, filling the vacancy as soon as possible should be prioritised. All actions must be taken by a majority vote of the Trustees, with vacancies of the role of Chair being discussed with the District Lead Volunteer. These appointments are short term until the next annual general meeting. The Trustees must either:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAppoint a current Trustee to the role, or\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ECo-opt a Trustee to take the role, subject to the provisions in the District\u2019s constitution for co-opting Trustees\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.6.9\u003C/strong\u003E\u003Cbr\u003EThere is no role of acting Chair or acting Treasurer.\u003C/p\u003E\n\u003Cp\u003EIn extreme circumstances, the District Lead Volunteer may act as Chair for a short period of time.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5d.2.7 District Scout Council - Conduct of meetings \u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.7.1\u003C/strong\u003E\u003Cbr\u003EThe District Scout Council meets at their AGM (see POR 5d.2.4). \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.7.2\u003C/strong\u003E\u003Cbr\u003EIt would be unusual for there to be additional meetings of the District Scout Council. This is because the primary task of the District Scout Council is to appoint the District Trustee Board. If members resign from the District Trustee Board, POR 16.9.2.2 describes the process to adopt until the next District AGM, thus rendering an additional District Scout Council meeting unnecessary.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.7.3\u003C/strong\u003E\u003Cbr\u003EA District Scout Council meeting should normally be convened with at least four weeks\u2019 notice. A meeting may be convened on shorter or no notice with the agreement of at least three quarters of the members of the District Trustee Board.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.7.4\u003C/strong\u003E\u003Cbr\u003EThe President (if one has been appointed and if they are present and wishes to take the chair) shall preside at meetings of the District Scout Council. Otherwise, the District Chair shall preside or, in their absence, the meeting shall elect a chair, subject to such appointment being approved at the start of the meeting by a majority of the District Scout Council members present.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.7.5\u003C/strong\u003E\u003Cbr\u003EOnly District Scout Council members, as defined in POR 5b.3.2.5, may vote in District Scout Council meetings. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.7.6\u003C/strong\u003E\u003Cbr\u003EThe quorum for a District Scout Council meeting is agreed by the District Scout Council at their AGM (POR 5d.2.4.2).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIf there is no quorum present at a meeting of the District Scout Council, the meeting must be closed and reconvened at the earliest opportunity.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.7.7\u003C/strong\u003E\u003Cbr\u003EDecisions are made by a majority of votes cast by those present at the meeting. In the event of an equal number of votes being cast on either side, the Chair does not have a casting vote and the matter is taken not to have been carried. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.7.8\u003C/strong\u003E\u003Cbr\u003ETo discharge their responsibilities, the District Scout Council may meet by video conference as well as (or instead of) face to face when agreed by the District Chair. The District Scout Council must not \u2018meet\u2019 using any indirect process, such as email.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAt any meeting which is not fully in person, there must be an online poll or other electronic method of counting votes.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.7.9\u003C/strong\u003E\u003Cbr\u003EAll meetings of the District Scout Council, whether face-to-face or otherwise, must be properly recorded and minuted.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.7.10\u003C/strong\u003E\u003Cbr\u003EMinutes of Scout Council meetings, approved by the Chair and reviewed by the Trustee Board should be circulated to all members in advance of the next meeting. All minutes to be retained and safely kept.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5d.2.8 District Trustee Board \u2013 Conduct of Meetings\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.8.1\u003Cbr\u003E\u003C/strong\u003EMeetings of the District Trustee Board should be convened with at least two weeks\u2019 notice, though it is good practice to schedule meeting dates well in advance. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EMeetings may be convened on shorter notice, using the guidance of POR 5d.2.8.6 to agree the date of the additional meeting.\u003Cstrong\u003E\u003Cbr\u003E\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.8.2\u003C/strong\u003E\u003Cbr\u003EOnly members of a District Trustee Board as defined in POR 5b.3.3 may vote in meetings of the District Trustee Board. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ETrustees (including ex officio Trustees) must have a full appointment as a Trustee before they can vote at, or influence discussion at, a Trustee Board meeting. They can be invited to attend Trustee Board meetings while they have a provisional appointment but may not influence decision making or take part in any voting.\u003C/p\u003E\n\u003Cp\u003EDecisions are made by a majority of votes cast by those present at the meeting. In the event of an equal number of votes being cast on either side the Chair does not have a casting vote and the matter is deemed not to have been carried.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.8.3\u003C/strong\u003E\u003Cbr\u003EThe quorum for a District Trustee Board meeting is one third of the Trustees (ex officio plus appointed plus co-opted) [round down if necessary] plus one. So, a Trustee Board with 10 members would have a quorum of four. And a Trustee Board with six members would have a quorum of three.\u003C/p\u003E\n\u003Cp\u003EFor any sub-teams of the District Trustee Board, the quorum must be set by the District Trustee Board, based on the size of the sub-team and the complexity of its task(s).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.8.4\u003C/strong\u003E\u003Cbr\u003EThe District Trustee Board can meet by telephone conference or video conference as well as face to face in order to discharge their responsibilities when agreed by the District Chair.\u003C/p\u003E\n\u003Cp\u003EThis includes \u0027hybrid\u0027 meetings, where some Trustees are present at an agreed location while others participate remotely via phone or video.\u003C/p\u003E\n\u003Cp\u003EWhether hybrid or in person, it is important that all persons present at a meeting are able to:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ebe seen\u003C/li\u003E\n\u003Cli\u003Eask questions\u003C/li\u003E\n\u003Cli\u003Ejoin in the debate\u003C/li\u003E\n\u003Cli\u003Esee, share and display documents such as resolutions\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.8.5\u003C/strong\u003E\u003Cbr\u003EMinutes, approved by the Chair should be circulated to all members of the Trustee Board as soon as possible. All minutes to be retained and safely kept.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.2.8.6\u003C/strong\u003E\u003Cbr\u003EWhere urgent matters arise between scheduled meetings of the District Trustee Board and if it is not feasible to convene a meeting of the Trustee Board, electronic voting (such as email) may be used for decision making provided the District Chair deems it appropriate.\u003C/p\u003E\n\u003Cp\u003EDigital applications other than email are not normally appropriate to be used for such decision making. This includes WhatsApp, Doodle and similar tools, which should only be considered in exceptional circumstances and with the agreement of the District Chair.\u003C/p\u003E\n\u003Cp\u003EFor such decisions taken between meetings, a minimum of 75% [round down if necessary] of the total number of Trustees must approve the matter. The results of the vote must be reported to, and recorded in the minutes of, the next District Trustee Board meeting.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5d-constitutions-for-scottish-groups-districts-regions/5d2-constitution-for-a-district-scotland/","id":85582,"nodeName":"5d.2 Constitution for a District (Scotland)","title":"Constitution for a District (Scotland) ","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Constitution for a District (Scotland) ","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU4MiJ9","canonicalUrl":"https://www.scouts.org.uk/por/5d-constitutions-for-scottish-groups-districts-regions/5d2-constitution-for-a-district-scotland/"},{"number":"5d.3","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003EIntroduction to the Constitution for a Region (Scotland)\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003EThis introduction is not part of the model constitution for a Region but includes important points of context.\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe Region constitution must always be used in the context of the rules in POR Chapter\u202F5b \u2013 these POR Rules must not be amended.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIn accordance with POR 5b.3.1.5, any amendments or differences to the model constitution at POR 5d.3 below (and noting (a) above) must be agreed at the AGM and fully recorded in the minutes of the AGM. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIn the interest of openness, especially for new members of the Region Scout Council, the Region Scout Council must re-adopt their constitution at each Annual General Meeting (AGM).\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5d.3.1.1 Compliance\u003C/strong\u003E\u003Cbr\u003EAll Scout Regions must adhere to the current edition of Policy Organisation and Rules of The Scout Association, which now fully incorporates Scottish Variations for POR.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5d.3.1.2 Charitable objects\u003C/strong\u003E\u003Cbr\u003E[POR 1.1]\u0026nbsp;\u003Cbr\u003EOur purpose is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5d.3.2 The Regional Scout Council\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.2.1\u003C/strong\u003E\u003Cbr\u003EThe Regional Scout Council has a governance role for the Region (whether or not it is a charity in law) and, in particular, appoints the Regional Trustee Board. Its geographical boundaries agreed between the Regional Scout Council and the Scottish Scout Council. The Trustee Board is responsible for the governance of the Region and is accountable to the Scout Council.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.2.2\u003C/strong\u003E\u003Cbr\u003EThe Regional Scout Council has no Trustee responsibilities.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.2.3\u003C/strong\u003E\u003Cbr\u003EMembership of the Scout Council does not provide membership of Scouts.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5d.3.3 Regional Scout Council Membership\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.3.1\u003C/strong\u003E\u003Cbr\u003EThe ex-officio members of the Regional Scout Council are:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAll adult members with a Regional role \u2013 see Regional roles in the Chapter\u202F16 Teams Table of POR\u00A0\u003C/li\u003E\n\u003Cli\u003EAll adults with the following appointments in the Scout Districts in the Region\u00A0\u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EDistrict Lead Volunteers and District Leadership Team Members\u003C/li\u003E\n\u003Cli\u003EDistrict Trustee Board Chairs, Treasurers and Trustees\u003C/li\u003E\n\u003Cli\u003EDistrict Youth Leads\u00A0\u003C/li\u003E\n\u003Cli\u003EDistrict representatives (2 per District) selected by their respective District Scout Councils at their AGM (POR 5b.3.2.6(f))\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EThe Chief Volunteer of Scotland\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.3.2\u003C/strong\u003E\u003Cbr\u003EThe appointed members of the Regional Scout Council are other supporters of the Region appointed by the Regional Scout Council on the recommendation of the Regional Trustee Board for a period not exceeding three years.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.3.3\u003C/strong\u003E\u003Cbr\u003EThe Regional Scout Council may include representatives from Girlguiding, religious bodies, schools, local authorities or other youth organisations where it is desired to maintain co-operation. They are not required to be members of Scouts.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.3.4\u003C/strong\u003E\u003Cbr\u003EMembership of the Regional Scout Council ends when the:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Emember resigns\u003C/li\u003E\n\u003Cli\u003Emember no longer qualifies as a member of the Scout Council\u003C/li\u003E\n\u003Cli\u003EScout Council is dissolved\u003C/li\u003E\n\u003Cli\u003Emember\u2019s membership is terminated by UK Headquarters following a recommendation by the Regional Trustee Board\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5d.3.4 Annual General Meeting\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.4.1\u003Cbr\u003E\u003C/strong\u003ETo support the planning and delivery of a Region AGM there is a downloadable \u2018\u003Ca href=\u0022/volunteers/running-things-locally/trustee-boards/annual-general-meetings/\u0022 title=\u0022Annual General Meetings\u0022\u003Escript\u003C/a\u003E\u2019 (including agenda and script templates and a suggested planning timetable).\u003Cstrong\u003E\u003Cbr\u003E\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.4.2\u003C/strong\u003E\u003Cbr\u003EThe Regional Scout Council must hold an Annual General Meeting within six months of the end of the Scout Region\u2019s financial year.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.4.3\u003C/strong\u003E\u003Cbr\u003EThe Annual General Meeting must:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EUndertake governance oversight\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EApprove the minutes of the previous Annual General Meeting\u003C/li\u003E\n\u003Cli\u003EAdopt (or re-adopt) the constitution of the Scout Region\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ENote the dates of the Scout Region\u2019s financial year\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EApprove appointed and community members of the Regional Scout Council (if any)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAgreeing the maximum total number of members of the Rergional Trustee Board (this is one number representing the total of ex officio, appointed and co-opted Trustees)\u003C/li\u003E\n\u003Cli\u003EAgree the quorum for future meetings of the Regional Scout Council\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EReview the previous year\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EReceive and consider the Trustees\u2019 Annual Report, including the annual statement of accounts prepared by the Trustee Board\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe accounts must have been examined by an appropriate auditor or independent examiner\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe Trustees\u2019 Annual Report and Accounts presented to the Scout Council must include the formal report prepared by the auditor or independent examiner\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EMake appointments\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EApprove the appointment of the Chair of the Regional Trustee Board\u003C/li\u003E\n\u003Cli\u003EApprove the appointment of the Treasurer of the Regional Trustee Board\u003C/li\u003E\n\u003Cli\u003EApprove the appointment of members of the Regional Trustee Board\u003Cbr\u003E\u003Cbr\u003EVacancies for appointed Trustees only occur at the end of their period of appointment. For example, a Regional Chair may have been appointed for three years and so does not need to be re-appointed or re-selected after years one and two.\u003Cbr\u003EThe proposal from the Trustee Board is received by the Regional Scout Council at their AGM. The proposal from the Trustee Board does not require seconding by a member of the Regional Scout Council. The action of the Regional Scout Council is to approve or not approve the proposed names from the Trustee Board.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EApprove the appointment (or reappointment) of any Regional Presidents or Regional Vice Presidents\u003C/li\u003E\n\u003Cli\u003EAppoint (or re-appoint) an auditor or independent examiner as required (see POR 5e.3.1.1)\u003C/li\u003E\n\u003Cli\u003EElect representatives of the Regional Scout Council to be nominated members of the Council of The Scout Association (see POR 6.5.1.2 for quota)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EElect representatives of the Regional Scout Council to be nominated youth members of the Council of The Scout Association (see POR 6.5.1.3 for quota)\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.4.4\u003C/strong\u003E\u003Cbr\u003EAll adult members in the Region are ex-officio members of the Scottish Scout Council so no nomination of such is required at the Regional Annual General Meeting.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.4.5\u003C/strong\u003E\u003Cbr\u003EFollowing each Annual General Meeting, all appointed Trustees must be recorded on the membership system and the Trustees\u2019 Annual Report and Accounts must be filed as required (POR 5e.2.1.2.and POR 5e.2.1.3).\u003C/p\u003E\n\u003Cp\u003EAs per OSCR\u2019s regulations (Charities (Regulation and Administration) (Scotland) Act 2023), all registered charities must also provide all trustee details to OSCR for publication unless granted an exemption by OSCR directly.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.4.6\u003C/strong\u003E\u003Cbr\u003ERegional Trustee Board administration must ensure that appointed or community members of the Regional Scout Council are recorded locally in the minutes of the Regional Scout Council meeting which appoints them (normally the AGM). Regional Scout Council members (whether ex\u202Fofficio or appointed or community) must not be recorded as Scout Council Members on The Scout Association\u2019s membership system.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.4.7\u003C/strong\u003E\u003Cbr\u003EThe Regional Trustee Board will verify the draft Minutes of the Annual General Meeting at their first meeting following the Annual General Meeting. These Minutes cannot be formally approved until the Scout Region\u2019s next Annual General Meeting.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.4.8\u003C/strong\u003E\u003Cbr\u003EGovernance roles must be distinct to help manage conflict of interest. The roles of Chair and Treasurer must not be combined in any way.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5d.3.5 The Regional Trustee Board - purpose\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.5.1\u003C/strong\u003E\u003Cbr\u003EThe Regional Trustee Board is a team of volunteers who work together, as Trustees, to make sure Scouts is run safely and legally. At the heart of their role is a focus on strategy, performance and assurance. Effective Trustee support helps other volunteers run the Scout programme that gives young people skills for life.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.5.2\u003C/strong\u003E\u003Cbr\u003EMembers of the Regional Trustee Board must act collectively as Charity Trustees (if the Scout Region is a registered charity) or with the same duties and responsibilities as Charity Trustees (if they are not registered) and in the best interests of the charity and its members to:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EEnsure the Region is well managed, carrying out its purposes for the public benefit, complying with the Region\u2019s governing document and the law and managing the Region\u2019s resources responsibly.\u003C/li\u003E\n\u003Cli\u003EComply with Policy, Organisation and Rules of The Scout Association, including effective management of the Key Policies listed in POR Chapter 2a \u2013 The Equal Opportunities Policy, Data Protection, Religious Policy, Safeguarding Policy, Safety Policy, Vetting Policy, Anti-bullying and Harassment Policy\u003C/li\u003E\n\u003Cli\u003EEnsure that young people are meaningfully involved in decision making at all levels of the Region\u00A0\u003C/li\u003E\n\u003Cli\u003EProvide sufficient resources (funds, people, property and equipment) to meet the planned work of the Region including delivery of the high-quality programme and resource requirements of the training programme\u00A0\u003C/li\u003E\n\u003Cli\u003EEnsure that a positive image of Scouts exists in the local community\u00A0\u003C/li\u003E\n\u003Cli\u003EDevelop and maintain a risk register, including putting in place appropriate mitigations \u00A0\u003C/li\u003E\n\u003Cli\u003EEnsure that the Region\u2019s finances are properly managed, including development and maintenance of appropriate budgets to support the work of the Region\u003C/li\u003E\n\u003Cli\u003EMaintain and manage a reserves policy for the Region (including a plan for use of reserves outside of the minimum), an investment policy for the Region and a public benefit statement for the Region\u00A0\u003C/li\u003E\n\u003Cli\u003EEnsure that people, property and equipment are appropriately insured, and that any property and equipment owned or used by the Region is properly protected and maintained\u00A0\u003C/li\u003E\n\u003Cli\u003EPromote and support the development of Scouts in the local area\u00A0\u003C/li\u003E\n\u003Cli\u003EManage the Region\u2019s finances including the raising of funds and ensure that the assets are to be applied solely for the purposes, management and administration of Scouts.\u00A0\u003C/li\u003E\n\u003Cli\u003EAppoint and manage the operation of any sub-teams of the Trustee Board created in line with POR 5d.3.5.3, including appointing a Chair to lead each sub-team. This sub-team Chair role title is Sub-Team Leader (see the Teams Table in POR Chapter 16).\u00A0\u003C/li\u003E\n\u003Cli\u003EEnsure that effective administration is in place to support the work of the Trustee Board\u00A0\u003C/li\u003E\n\u003Cli\u003EAppoint any Co-opted members of the Trustee Board\u00A0\u003C/li\u003E\n\u003Cli\u003EPrepare and approve the Trustees\u2019 Annual Report and Annual Accounts after their examination by an appropriate auditor or independent examiner and as appointed by the Scout Council at their Annual General Meeting\u00A0\u003C/li\u003E\n\u003Cli\u003EPresent the Annual Report and Annual Accounts to the Regional Scout Council at their Annual General Meeting\u003Cbr\u003EFile a copy the Annual Report and Annual Accounts with the Scouts Scotland Trustee Board and, if a registered charity, with the Office of the Scottish Charity Regulator (OSCR, see POR 5e.2.1.2 and POR 5e.2.1.3)\u003Cbr\u003ETake responsibility for adherence to Data Protection Legislation recognising that, depending on circumstances, it will at times act as a Data Controller and as a Data Processor, including the Trustee Board responsibilities listed at POR 2a.3.2.1\u003C/li\u003E\n\u003Cli\u003EMaintain confidentiality with regard to appropriate Trustee Board business\u00A0\u003C/li\u003E\n\u003Cli\u003EApply a transparent selection process to recommend to the Regional Scout Council appropriate members of the Regional Trustee Board\u00A0\u003C/li\u003E\n\u003Cli\u003EWhere staff are employed, act as a responsible employer in accordance with the Scouts\u2019 values and relevant legislation, ensure effective line management responsibilities for employed staff are clearly established and communicated and ensure that appropriate specific employee insurance is in place (POR 5g.4.1.2(j))\u003C/li\u003E\n\u003Cli\u003EProvide support to the Regional Commissioner (Regional Lead Volunteer), when required, to assist the opening, change, merging or closing of Districts in the Region as necessary\u00A0\u003C/li\u003E\n\u003Cli\u003ECreate a support network amongst Scout Districts, particularly in relation to finance and the Trusteeship of property.\u00A0\u003C/li\u003E\n\u003Cli\u003EComply with legislation applicable to charities in Scotland\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.5.3\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe Regional Trustee Board may create sub-teams it deems necessary to support its governance function (see POR 5d.3.5.2(l)). The Regional Trustee Board must ensure that for any sub-team it appoints:\u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eits purpose is governance-focused and not operational\u003C/li\u003E\n\u003Cli\u003Eits members are agreed and approved by the Regional Trustee Board\u003C/li\u003E\n\u003Cli\u003Ethe Regional Chair has right of attendance\u003C/li\u003E\n\u003Cli\u003Ethe Regional Lead Volunteer has right of attendance\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003ESub-team members are not Trustees of the Region unless they are already members of the Regional Trustee Board.\u003C/li\u003E\n\u003Cli\u003EAll sub-team members must be recorded on the membership system.\u003C/li\u003E\n\u003Cli\u003EIf a sub-team consists entirely of non-Trustee members it is good practice for at least one member of the sub-team to have completed the Being a Trustee in Scouts learning.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.5.4\u003C/strong\u003E\u003Cbr\u003EThe Regional Trustee Board may enact and from time to time alter such Bylaws as it may consider appropriate for the regulation of its procedures and the powers and procedures of its sub-teams, provided that any changes in the Bylaws shall be reported to the next Annual General Meeting of the Regional Scout Council.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.5.5\u003C/strong\u003E\u003Cbr\u003EAll ex officio, appointed and co-opted members of the Regional Trustee Board shall serve as charity Trustees for the Regional Scout Council, and in that capacity, they shall have the fullest powers to administer and manage the Regional Scout Council\u2019s affairs in furtherance of its charitable purposes providing that the assets are to be applied solely for the purposes, management and administration of Scouts. In particular, but without limitation, the Regional Trustee Board shall have power, subject to appropriate disclosure in the next Annual Report:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eto lend and to borrow\u00A0\u003C/li\u003E\n\u003Cli\u003Eto invest widely\u00A0\u003C/li\u003E\n\u003Cli\u003Eto raise funds by levying a subscription on members of the Scouts in the Region\u003C/li\u003E\n\u003Cli\u003Eto award grants, including grants to one or more of their members\u00A0\u003C/li\u003E\n\u003Cli\u003Eto engage one or more of their members or their relations, either directly or through a connected company or firm, to provide services on a commercial basis which they are suitably qualified to provide to grant honoraria, including honoraria to one or more of their members\u00A0\u003C/li\u003E\n\u003Cli\u003Eto reimburse one or more of their members from the Regional Scout Council\u2019s funds for all or part of any expenses reasonably incurred in the course of their duties.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.5.6\u003C/strong\u003E\u003Cbr\u003EThe Regional Trustee Board meetings should be held at least four times per year and distributed equally across the year.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5d.3.6 Membership of the Regional Trustee Board\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.6.1\u003C/strong\u003E\u003Cbr\u003ESubject to conflict of interest rules, a Trustee may be a member of more than one Trustee Board.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.6.2\u003C/strong\u003E\u003Cbr\u003EEx officio, appointed and co-opted members of the Regional Trustee Board are charity Trustees (if the Scout Region is a registered charity) or have the same duties and responsibilities as Charity Trustees if they are not. People invited to attend, or with right of attendance, may be present at the meeting but are not charity Trustees and have no voting rights.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.6.3\u003C/strong\u003E\u003Cbr\u003ECertain people are disqualified from being charity Trustees by virtue of the Charities and Trustee Investment (Scotland) Act 2005.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.6.4\u003C/strong\u003E\u003Cbr\u003EAll Trustees must complete learning as specified in Policy, Organisation and Rules.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.6.5\u003C/strong\u003E\u003Cbr\u003EAt Region, all Trustee Boards and any sub-teams should, wherever possible, have as full voting members at least two people aged between their 18\u1D57\u02B0 and 25\u1D57\u02B0 birthdays.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.6.6\u003C/strong\u003E\u003Cbr\u003EThe Regional Trustee Board consists of:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe Regional Chair\u00A0\u003C/li\u003E\n\u003Cli\u003EThe Regional Treasurer\u00A0\u003C/li\u003E\n\u003Cli\u003EThe Regional Lead Volunteer (ex-officio)\u00A0\u003Cbr\u003EWhere there are joint role holders, only one of them may be an ex officio member of the Regional Trustee Board. \u00A0This should be decided in consultation with the Regional Lead Volunteers and the Regional Chair. \u00A0\u003Cbr\u003EHowever, each role holder of any of the above roles must be eligible to be a Trustee (as specified in POR 16.1.3.1(d) and (e) of POR Chapter 16)\u00A0\u003C/li\u003E\n\u003Cli\u003EThe Regional Youth Lead (ex-officio)\u00A0\u003C/li\u003E\n\u003Cli\u003EA maximum of eight further appointed or co-opted Trustees. \u00A0A Regional Trustee Board should consist of between five and twelve Trustees.\u00A0\u003Cbr\u003EThe selection process for appointed Trustees must follow POR 5b.3.3.5(b) and POR 5b.3.3.6. \u00A0\u00A0\u003Cbr\u003ECo-opted members are persons co-opted annually by the Regional Trustee Board. \u00A0They are not appointed by the Regional Scout Council at its AGM. \u00A0The number of co-opted members must not exceed the actual number of appointed Trustees, excluding Chair and Treasurer. \u00A0\u003Cbr\u003EIf a co-option is required mid-year because of a vacancy arising (see POR 5d.3.6.9), then this rule may be broken, provided that the total number of Trustees remains no greater than the total number of \u00A0Trustees permitted by Scout Council resolution at the AGM.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.6.7\u003C/strong\u003E\u003Cbr\u003EThe Chief Volunteer of Scotland and the Scouts Scotland Chair each have the right of attendance at meetings of the Regional Trustee Board.\u003C/p\u003E\n\u003Cp\u003EEach Regional Trustee Board requires effective administration. The administration can be provided by one or more persons as appropriate to the Region. \u00A0\u003C/p\u003E\n\u003Cp\u003EThe administration role(s) are \u2018operational\u2019 role(s) and will typically be member(s) of the Regional Support Team or one of its sub-teams. \u00A0\u003C/p\u003E\n\u003Cp\u003EA Trustee Board member should not take minutes at a Trustee Board meeting, as it makes it difficult for them to properly contribute to the meeting and meet their trustee responsibilities. \u00A0\u003C/p\u003E\n\u003Cp\u003EMore information is available about \u003Ca href=\u0022/volunteers/running-things-locally/trustee-boards/tools-to-support-trustee-boards/\u0022 title=\u0022Tools to support Trustee Boards\u0022\u003Etools to support Trustee Boards\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.6.8\u003C/strong\u003E\u003Cbr\u003EThe Region\u2019s nominated members of the Council of The Scout Association must be invited to attend meetings of the Regional Trustee Board. \u00A0\u003C/p\u003E\n\u003Cp\u003EIf a Regional Trustee Board Chair or Treasurer resigns, filling the vacancy as soon as possible should be prioritised. \u00A0All actions must be taken by a majority vote of the Trustees, with vacancies of the role of Chair also being discussed with the Regional Lead Volunteer. These appointments are short-term until the next annual general meeting. The Trustees must either:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAppoint a current Trustee to the role, or\u00A0\u003C/li\u003E\n\u003Cli\u003ECo-opt a Trustee to take the role, subject to the provisions in the Region\u2019s constitution for co-opting Trustees\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.6.9\u003C/strong\u003E\u003Cbr\u003EThere is no role of acting Chair or acting Treasurer. In extreme circumstances, the Regional Lead Volunteer may act as Chair for a short period of time.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5d.3.7 Regional Scout Council - Conduct of meetings\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.7.1\u003C/strong\u003E\u003Cbr\u003EThe Regional Scout Council meets at their AGM (POR 5d.3.4). \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.7.2\u003C/strong\u003E\u003Cbr\u003EIt would be unusual for there to be additional meetings of the Regional Scout Council. This is because the primary task of the Regional Scout Council is to appoint the Regional Trustee Board. If members resign from the Regional Trustee Board, POR 16.9.2 describes the process to adopt until the next Regional AGM, thus rendering an additional Regional Scout Council meeting unnecessary.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.7.3\u003C/strong\u003E\u003Cbr\u003EA Regional Scout Council meeting should normally be convened with at least four weeks\u2019 notice. A meeting may be convened on shorter or no notice with the agreement of at least three quarters of the members of the Regional Trustee Board.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.7.4\u003C/strong\u003E\u003Cbr\u003EThe President (if one has been appointed and if they are present and wishes to take the chair) shall preside at meetings of the Regional Scout Council. Otherwise, the Regional Chair shall preside or, in their absence, the meeting shall elect a chair subject to such appointment being approved at the start of the meeting by a majority of the Regional Scout Council members present.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.7.5\u003C/strong\u003E\u003Cbr\u003EOnly Regional Scout Council members, as defined in POR 5b.3.2.7, may vote in Regional Scout Council meetings. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.7.6\u003C/strong\u003E\u003Cbr\u003EThe quorum for a Regional Scout Council meeting is agreed by the Regional Scout Council at their AGM (POR 5b.3.2).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIf there is no quorum present at a meeting of the Regional Scout Council, the meeting must be closed and reconvened at the earliest available appropriate date.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.7.7\u003C/strong\u003E\u003Cbr\u003EDecisions are made by a majority of votes cast by those present at the meeting. \u0026nbsp;In the event of an equal number of votes being cast on either side, the meeting Chair does not have a casting vote and the matter is taken not to have been carried. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ETo discharge their responsibilities, the Regional Scout Council may meet by telephone or video conference as well as (or instead of) face to face when agreed by the Regional Chair. \u0026nbsp;The Regional Scout Council must not \u2018meet\u2019 using any indirect process, such as email.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.7.8\u003C/strong\u003E\u003Cbr\u003EAt any meeting which is not fully face-to-face, there must be an online poll or other electronic method of counting votes.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.7.9\u003C/strong\u003E\u003Cbr\u003EAll meetings of the Regional Scout Council (whether face-to-face or otherwise) must be properly recorded and minuted.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.7.10\u003C/strong\u003E\u003Cbr\u003EMinutes of Scout Council meetings, approved by the Chair and reviewed by the Trustee Board should be circulated to all members in advance of the next meeting. All minutes to be retained and safely kept.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5d.3.8 Regional Trustee Board \u2013 Conduct of Meetings\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.8.1\u003Cbr\u003E\u003C/strong\u003EMeetings of the Regional Trustee Board should be convened with at least two weeks\u2019 notice, though it is good practice to schedule meeting dates well in advance. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EMeetings may be convened on shorter notice, using the guidance of POR 5d.2.8.6 to agree the date of the additional meeting.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.8.2\u003Cbr\u003E\u003C/strong\u003EOnly members of a Regional Trustee Board as defined in POR 5b.3.3 may vote in meetings of the Regional Trustee Board. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ETrustees (including ex officio Trustees) must have a full appointment as a Trustee before they can vote at, or influence discussion at, a Trustee Board meeting. They can be invited to attend Trustee Board meetings while they have a provisional appointment but may not influence decision making or take part in any voting.\u003C/p\u003E\n\u003Cp\u003EDecisions are made by a majority of votes cast by those present at the meeting. In the event of an equal number of votes being cast on either side the Chair does not have a casting vote and the matter is deemed not to have been carried.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.8.3\u003C/strong\u003E\u003Cbr\u003EThe quorum for a Regional Trustee Board meeting is one third of the Trustees (ex officio plus appointed plus co-opted) [round down if necessary] plus one. So, a Trustee Board with 10 members would have a quorum of four. And a Trustee Board with six members would have a quorum of three.\u003C/p\u003E\n\u003Cp\u003EFor any sub-teams of the Regional Trustee Board, the quorum must be set by the Regional Trustee Board, based on the size of the sub-team and the complexity of its task(s).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.8.4\u003C/strong\u003E\u003Cbr\u003EThe Regional Trustee Board can meet by telephone conference or video conference as well as face to face in order to discharge their responsibilities when agreed by the Regional Chair.\u003C/p\u003E\n\u003Cp\u003EThis includes \u0027hybrid\u0027 meetings, where some Trustees are present at an agreed location while others participate remotely via phone or video.\u003C/p\u003E\n\u003Cp\u003EWhether hybrid or in person, it is important that all persons present at a meeting are able to:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ebe seen\u003C/li\u003E\n\u003Cli\u003Eask questions\u003C/li\u003E\n\u003Cli\u003Ejoin in the debate\u003C/li\u003E\n\u003Cli\u003Esee, share and display documents such as resolutions\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.8.5\u003C/strong\u003E\u003Cbr\u003EMinutes, approved by the Chair should be circulated to all members of the Trustee Board as soon as possible. All minutes to be retained and safely kept.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5d.3.8.6\u003C/strong\u003E\u003Cbr\u003EWhere urgent matters arise between scheduled meetings of the Regional Trustee Board and if it is not feasible to convene a meeting of the Trustee Board, electronic voting (such as email) may be used for decision making provided the Regional Chair deems it appropriate.\u003C/p\u003E\n\u003Cp\u003EDigital applications other than email are not normally appropriate to be used for such decision making. This includes WhatsApp, Doodle and similar tools, which should only be considered in exceptional circumstances and with the agreement of the Regional Chair.\u003C/p\u003E\n\u003Cp\u003EFor such decisions taken between meetings, a minimum of 75% [round down if necessary] of the total number of Trustees must approve the matter. The results of the vote must be reported to, and recorded in the minutes of, the next Regional Trustee Board meeting.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5d-constitutions-for-scottish-groups-districts-regions/5d3-constitution-for-a-region-scotland/","id":85583,"nodeName":"5d.3 Constitution for a Region (Scotland)","title":"Constitution for a Region (Scotland)","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Constitution for a Region (Scotland)","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU4MyJ9","canonicalUrl":"https://www.scouts.org.uk/por/5d-constitutions-for-scottish-groups-districts-regions/5d3-constitution-for-a-region-scotland/"}],"id":85580,"nodeName":"5d. Constitutions for Scottish Groups, Districts, Regions","title":"d. Constitutions for Scottish Groups, Districts, Regions","type":"pORChapter","image":null,"assets":null,"headerOptions":{"headerTitle":"d. Constitutions for Scottish Groups, Districts, Regions","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU4MCJ9","canonicalUrl":"https://www.scouts.org.uk/por/5d-constitutions-for-scottish-groups-districts-regions/"},{"number":"5","url":"/por/5e-local-finance-of-groups-districts-and-counties/","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[]}],"config":null}]},"rules":[{"number":"5e.1","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5e.1.1.1 Obligations \u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EEvery Group, District and County has an obligation to keep proper books of account.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.1.1.2 Applicable legislation\u0026nbsp;\u003Cbr\u003E\u003C/strong\u003EFor charities in England and Wales, the Charities Act 2022 applies. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ECharities in Scotland must comply with the Charities and Trustee Investment (Scotland) Act 2005, the Charities (Regulation and Administration) (Scotland) Act 2023 and the Charities Accounts (Scotland) Regulations 2006 (as amended). \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ESimilar legislation applies elsewhere \u2013 see POR 5a.1.1.1. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.1.1.3 Financial planning and budgetary control\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Group, District or County Trustee Board must ensure that proper financial planning and budgetary control is operated (see POR 5c.1.6, 5c.2.6, 5c.3.6, 5c4.6, 5d.1.5, 5d.2.5, 5d.3.5).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.1.1.4 Consultation with Leadership Teams\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Group, District or County Leadership Team, as appropriate, must be consulted on the financial planning of the Group\u2019s, District\u2019s or County\u2019s activities. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.1.1.5 Approval of financial commitments\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll financial commitments not covered within the Group, District or County Trustee Board\u2019s budget or its contingencies must be approved by the appropriate Trustee Board to ensure that any financial liability incurred can be met. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.1.1.6 Entering financial or contractual obligations\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen entering into any financial or contractual obligation or commitment with another party, the persons concerned must make it clear to the other party that they are acting on behalf of the charity and not in a personal capacity. Nonetheless, Trustees of an unincorporated association are personally liable (on a joint and several basis) for any obligations taken on by that association. In this respect Trustees have the benefit of a Trustee liability insurance policy purchased by The Scout Association (see POR Chapter 5g).\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5e-local-finance-of-groups-districts-and-counties/5e1-finance-in-groups-districts-counties/","id":85585,"nodeName":"5e.1 Finance in Groups, Districts, Counties","title":"Finance in Groups, Districts, Counties","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Finance in Groups, Districts, Counties","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU4NSJ9","canonicalUrl":"https://www.scouts.org.uk/por/5e-local-finance-of-groups-districts-and-counties/5e1-finance-in-groups-districts-counties/"},{"number":"5e.2","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5e.2.1.1 Annual statement of accounts\u0026nbsp;\u003Cbr\u003E\u003C/strong\u003EA statement of accounts must be prepared annually and be independently examined or audited as appropriate in accordance with these rules and the separate Guidance [POR 5e.3]. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe annual statement of accounts must account for all monies received or paid on behalf of the Group, District or County. As noted below in POR 5e.4, this must include all sections, teams and sub-teams within the Group, District or County.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.2.1.2 Submission of annual reports and accounts\u003Cbr\u003E\u003C/strong\u003EThe Trustee Board must ensure that signed copies of the Trustees\u2019 approved annual report and accounts, are submitted within the 14 days following the relevant AGM at which the Trustees\u2019 annual report and accounts were received and considered.\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EGroups submit to the District. Districts must advise Groups where Reports and Accounts must be submitted to - these will normally be the District Treasurer and the District Trustee Board Administration [see POR 5b.3.3.13] (in Counties with no Districts, Groups submit to the County Treasurer and the County Trustee Board Administration [see POR 5b.3.3.13])\u003C/li\u003E\n\u003Cli\u003EDistricts submit to the County. Counties must advise Districts where Reports and Accounts must be submitted to - these will normally be the County Treasurer and the County Trustee Board Administration [see POR 5b.3.3.13].\u003C/li\u003E\n\u003Cli\u003EAll Counties (\u003Csup\u003E[NI]\u003C/sup\u003E Districts) must submit to UK Headquarters (email the copy of the annual report and accounts to\u0026nbsp;\u003Ca href=\u0022mailto:finance@scouts.org.uk\u0022\u003Efinance@scouts.org.uk\u003C/a\u003E). This also applies to the Overseas Territories.\u003C/li\u003E\n\u003Cli\u003ECounties in England, including the Crown Dependencies, must also submit to their Regional Lead Volunteer\u003C/li\u003E\n\u003Cli\u003EDistricts in Northern Ireland must also submit to Northern Ireland Headquarters\u003C/li\u003E\n\u003Cli\u003ERegions in Scotland must also submit to Scouts Scotland\u003C/li\u003E\n\u003Cli\u003EAreas in Wales must also submit to ScoutsCymru\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.2.1.3 Reporting to Regulators\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIn countries other than Scotland, where a Group, District or County is a registered charity, it must submit a copy of its Trustees\u2019 Annual Report and accounts to the appropriate charity regulator (see POR 5a.1.2) within ten months of the end of the financial year.\u003Cbr\u003EThe only exception is for registered charities in England and Wales with an annual income of less than \u00A325,000 \u2013 these are not required to submit these documents.\u003C/li\u003E\n\u003Cli\u003EIn Scotland, if the Group, District or Region is a registered charity, the Trustees\u2019 Annual Report and Statement of Account must be submitted to the regulator within nine months of the financial year end, and must include:\n\u003Cul\u003E\n\u003Cli\u003Ea Trustees\u2019 Annual Report\u003C/li\u003E\n\u003Cli\u003Ean Independent Examiners\u2019 Report\u003C/li\u003E\n\u003Cli\u003Ea Receipts and Payments Account\u003C/li\u003E\n\u003Cli\u003Ea Statement of Balances (including a list of assets and liabilities)\u003C/li\u003E\n\u003Cli\u003ENotes to the Accounts.\u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.2.1.4 Restricted \u0026amp; Permanent Endowment Funds \u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIf the Group, District or County has either restricted or permanent endowment funds then these (and associated income and expenditure and assets and liabilities) need to be shown separately in the accounts. \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ERestricted funds are those which the Trustees can only use for a specified purpose and they cannot change that purpose without approval (normally from the person(s) who provided the funds). \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EA permanent endowment is an asset, for example a property which must not generally be sold or disposed of. \u0026nbsp;\u0026nbsp;\u003Cbr\u003EThe rules regarding utilisation of income generated from permanent endowments or the circumstances where it may be possible to dispose of permanent endowments are not straightforward. \u0026nbsp;\u0026nbsp;\u003Cbr\u003EThere is guidance on the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/guidance/permanent-endowment-rules-for-charities\u0022 target=\u0022_blank\u0022 title=\u0022Charity commission website\u0022\u003ECharity Commission website\u003C/a\u003E but Trustees may also wish to take professional legal advice. The particulars of the Trustees in whom such assets are vested also must be shown. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.2.1.5 Annual statement model templates (except Scotland)\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe annual statement model templates for use in countries other than Scotland are available for download from \u003Ca href=\u0022/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/\u0022 title=\u0022Accounting and reporting\u0022\u003EAccounting and Reporting\u003C/a\u003E. These models are suitable for: \u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ereceipts and payments accounts for a single fund unit, such as when there are no special funds whose use is restricted (see \u003Ca href=\u0022/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/independent-examination-of-accounts/accounting-audit-requirements-for-group-districts-countiesareas-scottish-regions/receipts-payments-accounts/\u0022 title=\u0022Receipts \u0026amp; Payments Accounts\u0022\u003Emore detail\u003C/a\u003E)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ereceipts and payments accounts for a multi fund unit, such as when where there are special funds in addition to a general fund (see \u003Ca href=\u0022/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/independent-examination-of-accounts/accounting-audit-requirements-for-group-districts-countiesareas-scottish-regions/receipts-payments-accounts/\u0022 title=\u0022Receipts \u0026amp; Payments Accounts\u0022\u003Emore detail\u003C/a\u003E)\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EFor accruals (SORP) accounts, guidance and templates are available from\u0026nbsp;\u003Ca href=\u0022https://www.charitysorp.org\u0022\u003Ewww.charitysorp.org\u003C/a\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIt is expected that most Districts and Groups with gross income below \u00A3250,000 in the year will choose the Receipts and Payments basis. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EBased on historical experience most Counties are compelled, or choose, to follow the accruals accounts basis. \u0026nbsp;In addition, Districts and Groups with high levels of income or particularly complex operations may opt for the Accruals Accounts basis.\u202F \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.2.1.6 Annual statement of account model templates (Scotland) \u003Cbr\u003E\u003C/strong\u003EThe annual Statement of Account in Scotland must be in the format of one of two model annual statements available from Scouts Scotland. These models are suitable for Receipts and Payments accounts and Fully Accrued (SORP) accounts. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe appropriate model may depend upon the gross income in the financial year and whether the Group, District or Region has any special funds whose use is restricted to specific purposes rather than the general purposes of the Group, District or Region.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5e.2.2 Trustees\u2019 Annual Report\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.2.2.1 Content\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAll Groups, Districts and Counties must produce a Trustees\u2019 Annual Report. The content of the Trustees\u2019 Annual Report will depend to an extent on the requirements of the charity regulator (POR 5a.1.2).\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIn the past there has been significant variety in the level and type of information included within this reporting. The SORP, while only applying to accruals accounts, seeks to address this by suggesting standard headings that should be included in the Trustees\u2019 Annual report. \u0026nbsp;\u003Cbr\u003EThe headings relevant to most Groups, Districts and Counties are:\u202F\u0026nbsp;\u003Cbr\u003E\n\u003Cul\u003E\n\u003Cli\u003EReference and administration details\u202F\u202F\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EStructure, governance and management\u202F\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EObjectives and activities\u202F\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAchievements and performance\u202F\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EFinancial review\u202F\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EPlans for future period and other optional information\u202F\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003EThe \u003Ca href=\u0022/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/independent-examination-of-accounts/accounting-audit-requirements-for-group-districts-countiesareas-scottish-regions/accruals-accounts/\u0022 title=\u0022Accruals Accounts\u0022\u003ESpecimen Trustees\u2019 Annual Report\u003C/a\u003E uses these headings and it is recommended that these are used by all Groups, Districts and Counties whether or not they are registered charities and whether they are producing receipts and payments or accruals accounts.\u202F\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe names of all Trustees must be shown and where they have not served throughout the financial year the date of their appointment or resignation must be given. \u0026nbsp;If any Trustees are also members of sub-teams of the Trustee Board this should be noted by their names e.g. Chair of the Fundraising Sub-team.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.2.2.2 Presentation of accounts \u003Cbr\u003E\u003C/strong\u003EThe accounts presented must include all receipts and payments other than where it is clear that the Group, District or County is acting purely in an agency capacity for another part of the movement and as such never \u201Cowns\u201D the money concerned\u00B9.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAn agency arrangement occurs when one party (the agent) makes a payment to a third party on behalf of somebody else, with the explicit understanding that the agent is not the ultimate beneficiary of the payment. \u0026nbsp;A key indicator of acting in purely in an agency capacity is that the relevant Group, District or County only makes payment to the extent that amounts are received and has no responsibility to ensure that this occurs. In that context:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EMembership Subscriptions are NOT collected on an agency basis as amounts levied by District, County or Country or UK Headquarters are obligations of the relevant entity and are payable regardless of whether they are collected from the level down. This may also apply to other situations where the Group, District or County is invoiced for a payment and is obligated regardless of whether it is recovering the costs from elsewhere. In these cases, the receipts and payments must be presented \u201Cgross\u201D.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThere may however be other arrangements which are made on an agency basis. For example, for a District Camp where each young person pays the camp fee to the Group who passes on the fees to the District but in the event of non-payment it would be the individual who is liable directly to the District for the fees.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5e-local-finance-of-groups-districts-and-counties/5e2-statement-of-accounts/","id":85586,"nodeName":"5e.2 Statement of accounts","title":"Statement of accounts","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Statement of accounts","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU4NiJ9","canonicalUrl":"https://www.scouts.org.uk/por/5e-local-finance-of-groups-districts-and-counties/5e2-statement-of-accounts/"},{"number":"5e.3","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5e.3.1.1 Appointment of Independent Examiner or auditor\u003Cbr\u003E\u003C/strong\u003EAt each AGM of the Group, District or County Scout Council an auditor or independent examiner, as appropriate, must be appointed. Each Group, District or County must decide if it needs an auditor or independent examiner by reference to the tables below. Information about the qualifications for the person scrutinising the accounts are also shown below.\u003C/p\u003E\n\u003Cp\u003ECharity Trustees are encouraged, as a matter of best practice, to formalise their relationship with the independent examiner or auditor by setting out the services that are expected via a letter of appointment. This will enable both parties to understand and appreciate the extent of the work and duties involved in the independent examination process.\u003C/p\u003E\n\u003Cp\u003EFor Scouts members of the Federation, the letter of appointment may be achieved by exchange of emails. It should lay out briefly:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EWhat the Independent Examiner or Auditor is being engaged to do\u0026nbsp; \u0026nbsp;\u003Cstrong\u003E\u003Cbr\u003E\u003C/strong\u003E\u003C/li\u003E\n\u003Cli\u003EThe date that has been jointly agreed that the examination of accounts will be complete\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EAnd include a link to the template for the examiner\u0027s report to the Trustees.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003Ea) England and Wales\u003C/h4\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003E\u003Cstrong\u003EGross income thresholds\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003E\u003Cstrong\u003EType of accounts\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003E\u003Cstrong\u003EMinimum external scrutiny\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW189906677 BCX8\u0022\u003E\u003C/span\u003E\u00A30 - \u00A3250,000\u00B2\u003C/td\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003EReceipts and payments \u0026amp; Statement of Assets and Liabilities\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW147944050 BCX8\u0022\u003EAn Independent Examiner\u003Cbr\u003E(POR 5e.3.1.1(a.a))\u003C/span\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003E\u00A3250,001 - \u0026nbsp;\u003Cbr\u003E\u00A31 million\u00B9\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003EAccrual in accordance with the SORP\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003E\n\u003Cp\u003EAn Independent Examiner who is a member of a recognised professional body\u003Cbr\u003E(POR 5e.3.1.1(a.b))\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003E\u0026gt;\u00A31 million\u00B9\u003C/td\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003EAccrual in accordance with the SORP\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003E\n\u003Cp\u003EA registered Auditor\u0026nbsp;\u003Cbr\u003E(POR 5e.3.1.1(a.c))\u003C/p\u003E\n\u003Cp\u003E\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u003Cbr\u003EThere is more detail at the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/government/publications/independent-examination-of-charity-accounts-trustees-cc31/independent-examination-of-charity-accounts-trustees\u0022 target=\u0022_blank\u0022 title=\u0022Independent examination of charity accounts: guidance for trustees\u0022\u003Eindependent examination of charity accounts: guidance for trustees\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003Ea. Qualifications: where gross income does not exceed \u00A3250,000\u00B9\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe Scout Council should appoint as an Independent Examiner\u00B3 an independent person that they reasonably believe possesses sufficient financial awareness, numeracy skills and relevant experience to carry out the work and make the judgements required.\u003C/p\u003E\n\u003Cp\u003EThe Charity Commission for England and Wales suggests that the examiner may work in a role that involves financial management, such as setting and managing budgets and reviewing financial reports, or that requires knowledge of accounting systems, such as maintaining financial records and internal controls.\u003C/p\u003E\n\u003Cp\u003ETo ensure no conflict of interest, person(s) appointed as an Independent Examiner\u2074 must not hold any role in the individual Group, District, or County whose accounts they are scrutinising. Further, the appointed person should avoid any compromise on their independence by not being \u2018connected\u2019 to the Trustees (including ex officio Trustees) of the charity through:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ea family relationship. For example, the parent or child of a Trustee\u003C/li\u003E\n\u003Cli\u003Ea financial or commercial relationship with a Trustee\u003C/li\u003E\n\u003Cli\u003Ea financial or commercial relationship with the Group, District, or County. For example, someone who represents a body that funds the or contracts with the charity to provide services.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003ENote that if, despite the income not exceeding \u00A3250,000, accrual accounts are prepared voluntarily then the Charity Commission for England \u0026amp; Wales recommend that these are examined by an Independent Examiner who is a member of a recognised professional body (POR 5e.3.1.1(a.b) below).\u003C/p\u003E\n\u003Cp\u003EThe Scout Council may instead choose to appoint a Registered Auditor.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003Eb. Qualifications: where the gross income in the year under review exceeds \u00A3250,000 but does not exceed \u00A31 million\u00B9\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe Scout Council should normally appoint an Independent Examiner, who must be a member of one of the following bodies\u2075:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EInstitute of Chartered Accountants in England \u0026amp; Wales\u003C/li\u003E\n\u003Cli\u003EInstitute of Chartered Accountants of Scotland\u003C/li\u003E\n\u003Cli\u003EInstitute of Chartered Accountants in Ireland\u003C/li\u003E\n\u003Cli\u003EAssociation of Chartered Certified Accountants\u003C/li\u003E\n\u003Cli\u003EAssociation of Authorised Public Accountants\u003C/li\u003E\n\u003Cli\u003EAssociation of Accounting Technicians\u003C/li\u003E\n\u003Cli\u003EAssociation of International Accountants\u003C/li\u003E\n\u003Cli\u003EChartered Institute of Management Accountants\u003C/li\u003E\n\u003Cli\u003EChartered Governance Institute of UK \u0026amp; Ireland\u003C/li\u003E\n\u003Cli\u003EChartered Institute of Public Finance and Accountancy\u003C/li\u003E\n\u003Cli\u003EAssociation of Charity Independent Examiners\u003C/li\u003E\n\u003Cli\u003EInstitute of Financial Accountants\u003C/li\u003E\n\u003Cli\u003ECertified Public Accountants Association\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EThere is\u0026nbsp;\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/government/publications/independent-examination-of-charity-accounts-trustees-cc31/independent-examination-of-charity-accounts-trustees\u0022 target=\u0022_blank\u0022 title=\u0022Independent examination of charity accounts: guidance for trustees\u0022\u003Emore detail available on gov.uk.\u003C/a\u003E\u003C/p\u003E\n\u003Cp\u003ETo ensure no conflict of interest, person(s) appointed as an Independent Examiner\u2076 must not hold any role in the individual Group, District, or County whose accounts they are scrutinising. \u0026nbsp;Further, the appointed person should avoid any compromise on their independence by not being \u2018connected\u2019 to the Trustees (including ex officio Trustees) of the charity through:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ea family relationship. For example, the parent or child of a Trustee\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea financial or commercial relationship with a Trustee\u003C/li\u003E\n\u003Cli\u003Ea financial or commercial relationship with the Group, District, or County. For example, someone who represents a body that funds the or contracts with the charity to provide services.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EAlternatively, the Scout Council may appoint a Registered Auditor (see POR 5e.3.1.1(a.c) below). \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EImportant: a Registered Auditor must be appointed if the charity\u2019s income exceeds \u00A3250,000 \u003Cstrong\u003Eand\u003C/strong\u003E its gross assets exceed \u00A33.26 million.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003Ec. Qualifications: when must a Registered Auditor be appointed?\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe Scout Council must appoint a Registered Auditor if one of these conditions are true for the year under review:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ethe gross income exceeds \u00A31 million\u003C/li\u003E\n\u003Cli\u003Ethe gross income exceeds \u00A3250,000 \u003Cstrong\u003Eand\u003C/strong\u003E gross assets exceed \u00A33.26 million\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003ETo ensure no conflict of interest, person(s) appointed as an Auditor must not hold any role in the individual Group, District, or County whose accounts they are scrutinising. Further, the appointed person should avoid any compromise on their independence by not being \u2018connected\u2019 to the Trustees (including ex officio Trustees) of the charity through:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ea family relationship. \u0026nbsp;For example, the parent or child of a Trustee\u003C/li\u003E\n\u003Cli\u003Ea financial or commercial relationship with a Trustee\u003C/li\u003E\n\u003Cli\u003Ea financial or commercial relationship with the Group, District, or County. For example, someone who represents a body that funds the or contracts with the charity to provide services.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Ch4\u003Eb) Scotland\u003C/h4\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%; height: 93.3334px;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr style=\u0022height: 37.3333px;\u0022\u003E\n\u003Ctd style=\u0022width: 32.7826%; height: 37.3333px;\u0022\u003E\u003Cstrong\u003EGross income thresholds\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7826%; height: 37.3333px;\u0022\u003E\u003Cstrong\u003EType of accounts\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7846%; height: 37.3333px;\u0022\u003E\u003Cstrong\u003EMinimum external scrutiny\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 32.7826%; height: 18.6667px;\u0022\u003E\u00A30 - \u00A3250,000\u00B9\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7826%; height: 18.6667px;\u0022\u003EReceipts and payments \u0026amp; Statement of Assets and Liabilities\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7846%; height: 18.6667px;\u0022\u003EAn Independent Examiner\u003Cbr\u003E(POR 5e.3.1.1(b.a))\u0026nbsp;\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 32.7826%; height: 18.6667px;\u0022\u003E\u00A3250,001 - \u00A3500,000\u00B9\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7826%; height: 18.6667px;\u0022\u003EAccrual in accordance with the SORP\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7846%; height: 18.6667px;\u0022\u003EAn Independent Examiner who is a member of a recognised professional body (POR 5e.3.1.1(b.b))\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 32.7826%; height: 18.6667px;\u0022\u003E\u0026gt;\u00A3500,000\u00B9\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7826%; height: 18.6667px;\u0022\u003EAccrual in accordance with the SORP\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7846%; height: 18.6667px;\u0022\u003EA registered Auditor \u0026nbsp;\u003Cbr\u003E(POR 5e.3.1.1(b.c))\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u003Cbr\u003EThese requirements apply to all Scottish Groups, Districts and Regions, whether or not they are registered with OSCR.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EWhether or not the Group, District or Region is registered with OSCR, the auditor or independent examiner must carry out an external examination of the accounts in accordance with the requirements of the Charities and Trustee Investments (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and the Charities (Regulation and Administration) (Scotland) Act 2023.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003Ea. Qualifications: Where gross income in the year under review does not exceed \u00A3250,000\u00B9\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe Scout Council will normally appoint as an Independent Examiner an independent individual who is someone the Trustees consider is able to carry out an independent examination in line with the relevant requirements. The Trustees should satisfy themselves that the person appointed has the necessary knowledge and skills to be able to carry out the engagement, which may depend on the complexity of the Group, District or Region\u2019s operations and accounts.\u003C/p\u003E\n\u003Cp\u003EOSCR suggests that the types of people whom Trustees could consider as having the required skills and experience might include:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Efull or associate members of the Association of Charity Independent Examiners\u003C/li\u003E\n\u003Cli\u003Equalified accountants currently in employment\u003C/li\u003E\n\u003Cli\u003Eretired accountants\u003C/li\u003E\n\u003Cli\u003Eother people familiar with financial matters who can demonstrate familiarity with the current reporting requirements for Scottish charities.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EIf accrual accounts are produced voluntarily, the requirements in POR 5e.3.1.1(b.b) below must be followed.\u003C/p\u003E\n\u003Cp\u003ETo ensure no conflict of interest, person(s) appointed as an Independent Examiner\u2077 must not hold any role in the individual Group, District, or County whose accounts they are scrutinising. Further, the appointed person should avoid any compromise on their independence by not being \u2018connected\u2019 to the Trustees (including ex officio Trustees) of the charity through:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ea family relationship. \u0026nbsp;For example, the parent or child of a Trustee\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea financial or commercial relationship with a Trustee\u003C/li\u003E\n\u003Cli\u003Ea financial or commercial relationship with the Group, District, or County. For example, someone who represents a body that funds the or contracts with the charity to provide services.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EAlternatively, the Scout Council may appoint a Registered Auditor. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIt is a requirement to appoint a Registered Auditor if accrual accounts have been prepared \u003Cstrong\u003Eand\u003C/strong\u003E the gross assets exceed \u00A33.26 million. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003Eb. Qualifications: Where gross income in the year under review is more than \u00A3250,000 but does not exceed \u00A3500,000\u00B9\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe Scout Council will normally appoint an Independent Examiner who must be\u2078:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ea member of one of the following bodies:\n\u003Cul\u003E\n\u003Cli\u003EThe Institute of Chartered Accountants of Scotland\u003C/li\u003E\n\u003Cli\u003EThe Institute of Chartered Accountants in England \u0026amp; Wales\u003C/li\u003E\n\u003Cli\u003EChartered Accountants Ireland\u003C/li\u003E\n\u003Cli\u003EThe Association of Chartered Certified Accountants\u003C/li\u003E\n\u003Cli\u003EThe Association of Authorised Public Accountants\u003C/li\u003E\n\u003Cli\u003EThe Association of Accounting Technicians\u003C/li\u003E\n\u003Cli\u003EThe Association of International Accountants\u003C/li\u003E\n\u003Cli\u003EThe Chartered Institute of Management Accountants\u003C/li\u003E\n\u003Cli\u003EThe Institute of Chartered Secretaries and Administrators\u003C/li\u003E\n\u003Cli\u003EThe Chartered Institute of Public Finance and Accountancy\u003C/li\u003E\n\u003Cli\u003EThe Institute of Financial Accountants\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EOR\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EA full member of the Association of Charity Independent Examiners\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EOR\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ethe Auditor General for Scotland\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EOR\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ea person appointed by the Accounts Commission for Scotland\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003ETo ensure no conflict of interest, person(s) appointed as an Independent Examiner\u2079 must not hold any role in the individual Group, District, or County whose accounts they are scrutinising. Further, the appointed person should avoid any compromise on their independence by not being \u2018connected\u2019 to the Trustees (including ex officio Trustees) of the charity through:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ea family relationship. For example, the parent or child of a Trustee\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea financial or commercial relationship with a Trustee\u003C/li\u003E\n\u003Cli\u003Ea financial or commercial relationship with the Group, District, or County. For example, someone who represents a body that funds the or contracts with the charity to provide services.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EAlternatively, the Scout Council may appoint a Registered Auditor. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EA Registered Auditor must be appointed if your gross assets exceed \u00A33.26 million.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003Ec. Qualifications: Where the gross income in the year under review exceeds \u00A3500,000\u00B9\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe Scout Council must appoint a Registered Auditor to carry out an audit.\u003C/p\u003E\n\u003Cp\u003ETo ensure no conflict of interest, person(s) appointed as an Auditor must not hold any role in the individual Group, District, or County whose accounts they are scrutinising. Further, the appointed person should avoid any compromise on their independence by not being \u2018connected\u2019 to the Trustees (including ex officio Trustees) of the charity through:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ea family relationship. \u0026nbsp;For example, the parent or child of a Trustee\u003C/li\u003E\n\u003Cli\u003Ea financial or commercial relationship with a Trustee\u003C/li\u003E\n\u003Cli\u003Ea financial or commercial relationship with the Group, District, or County. For example, someone who represents a body that funds the or contracts with the charity to provide services.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Ch4\u003Ec) Northern Ireland\u003C/h4\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003E\u003Cstrong\u003EGross income thresholds\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003E\u003Cstrong\u003EType of accounts\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003E\u003Cstrong\u003EMinimum external scrutiny\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003E\u00A30 - \u00A3250,000\u00B9\u003C/td\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003EReceipts and payments \u0026amp; Statement of Assets and Liabilities\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003EAn Independent Examiner\u003Cbr\u003E(POR 5e.3.1.1(c.a))\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003E\u00A3250,001 - \u00A3500,000\u00B9\u003C/td\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003EAccrual in accordance with the SORP\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003EAn Independent Examiner who is a member of a recognised professional body (POR 5e.3.1.1(c.b))\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003E\u0026gt;\u00A3500,000\u00B9\u003C/td\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003EAccrual in accordance with the SORP\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 33.312%;\u0022\u003EA registered Auditor \u0026nbsp;\u003Cbr\u003E(POR 5e.3.1.1(c.c))\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u003Cbr\u003EFind out more detail at \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.charitycommissionni.org.uk/manage-your-charity/annual-reporting/accounting-and-reporting-essentials/\u0022 target=\u0022_blank\u0022 title=\u0022Accounting and reporting essentials\u0022\u003EAccounting and reporting essentials\u003C/a\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003Ea. Qualifications: Where gross income in the year under review does not exceed \u00A3250,000\u00B9\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe Scout Council will normally appoint as an Independent Examiner an independent person whom they reasonably believe possesses the requisite ability and practical experience to carry out a competent examination of the accounts. The Charity Commission for Northern Ireland suggests that the key to a successful independent\u0026nbsp;examination is in the examiner having the relevant skills and experience to undertake a competent examination and in all those involved having an understanding of:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ethe responsibilities of the examiner and the Trustees in relation to the scrutiny, preparation and filing of accounts\u003C/li\u003E\n\u003Cli\u003Ewhat an examination involves\u003C/li\u003E\n\u003Cli\u003Ewho may undertake an examination.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003ENote that if, despite the income not exceeding \u00A3250,000, accrual accounts are prepared voluntarily then the Charity Commission for Northern Ireland suggests that Trustees consider appointing an Independent Examiner who is a member of a recognised professional body (see POR 5e.3.1.1(c.b) below.\u003C/p\u003E\n\u003Cp\u003ETo ensure no conflict of interest, person(s) appointed as an Independent Examiner\u00B9\u2070 must not hold any role in the individual Group, District, or County whose accounts they are scrutinising. Further, the appointed person should avoid any compromise on their independence by not being \u2018connected\u2019 to the Trustees (including ex officio Trustees) of the charity through:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ea family relationship. For example, the parent or child of a Trustee\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea financial or commercial relationship with a Trustee\u003C/li\u003E\n\u003Cli\u003Ea financial or commercial relationship with the Group, District, or County. For example, someone who represents a body that funds the or contracts with the charity to provide services.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EThere is \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.charitycommissionni.org.uk/media/upzbca2a/20190703-arr07-guidance-for-independent-examiners-v20.pdf\u0022 target=\u0022_blank\u0022 title=\u0022Guidance for independent examiners\u0022\u003Efurther information available from the Charity Commission for Northern Ireland\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EAlternatively, the Scout Council may appoint a Registered Auditor.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003Eb. Qualifications: Where gross income in the year under review is more than \u00A3250,000 but does not exceed \u00A3500,000\u00B9\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe Scout Council will normally appoint an Independent Examiner, who must be a member of one of the following bodies\u00B9\u00B9:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EInstitute of Chartered Accountants in England \u0026amp; Wales\u003C/li\u003E\n\u003Cli\u003EInstitute of Chartered Accountants of Scotland\u003C/li\u003E\n\u003Cli\u003EInstitute of Chartered Accountants in Ireland\u003C/li\u003E\n\u003Cli\u003EAssociation of Chartered Certified Accountants\u003C/li\u003E\n\u003Cli\u003EAssociation of Authorised Public Accountants\u003C/li\u003E\n\u003Cli\u003EAssociation of Accounting Technicians\u003C/li\u003E\n\u003Cli\u003EAssociation of International Accountants\u003C/li\u003E\n\u003Cli\u003EChartered Institute of Management Accountants\u003C/li\u003E\n\u003Cli\u003EInstitute of Chartered Secretaries and Administrators\u003C/li\u003E\n\u003Cli\u003EChartered Institute of Public Finance and Accountancy\u003C/li\u003E\n\u003Cli\u003EFull Member of the Association of Charity Independent Examiners\u003C/li\u003E\n\u003Cli\u003EInstitute of Financial Accountants\u003C/li\u003E\n\u003Cli\u003EThe Certified Public Accountants Association\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003ETo ensure no conflict of interest, person(s) appointed as an Independent Examiner\u00B9\u00B2 must not hold any role in the individual Group, District, or County whose accounts they are scrutinising. Further, the appointed person should avoid any compromise on their independence by not being \u2018connected\u2019 to the Trustees (including ex officio Trustees) of the charity through:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ea family relationship. For example, the parent or child of a Trustee\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea financial or commercial relationship with a Trustee\u003C/li\u003E\n\u003Cli\u003Ea financial or commercial relationship with the Group, District, or County. For example, someone who represents a body that funds the or contracts with the charity to provide services.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EThere is \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.charitycommissionni.org.uk/media/upzbca2a/20190703-arr07-guidance-for-independent-examiners-v20.pdf\u0022 target=\u0022_blank\u0022 title=\u0022Independent examination  of charity accounts:  examiner\u2019s guide\u0022\u003Efurther information available from the Charity Commission for Northern Ireland\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EAlternatively, the Scout Council may appoint a Registered Auditor.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003Ec. Qualifications: Where the gross income in the year under review exceeds \u00A3500,000\u00B9\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe Scout Council must appoint a Registered Auditor to carry out an audit.\u003C/p\u003E\n\u003Cp\u003ETo ensure no conflict of interest, person(s) appointed as an Independent Examiner\u00B9\u00B3 must not hold any role in the individual Group, District, or County whose accounts they are scrutinising. Further, the appointed person should avoid any compromise on their independence by not being \u2018connected\u2019 to the Trustees (including ex officio Trustees) of the charity through:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ea family relationship. For example, the parent or child of a Trustee\u003C/li\u003E\n\u003Cli\u003Ea financial or commercial relationship with a Trustee\u003C/li\u003E\n\u003Cli\u003Ea financial or commercial relationship with the Group, District, or County. For example, someone who represents a body that funds the or contracts with the charity to provide services.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EThere is \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.charitycommissionni.org.uk/media/upzbca2a/20190703-arr07-guidance-for-independent-examiners-v20.pdf\u0022 target=\u0022_blank\u0022 title=\u0022Independent examination  of charity accounts:  examiner\u2019s guide\u0022\u003Efurther information available from the Charity Commission for Northern Ireland website\u003C/a\u003E.\u003C/p\u003E\n\u003Ch4\u003Ed) Groups, Districts or Counties located outside the United Kingdom\u003C/h4\u003E\n\u003Cp\u003EAll Scout Councils in the Channel Islands, the Isle of Man, the Groups and Districts of British Scouting Overseas and each of the five Overseas Territories must arrange for scrutiny of their accounts in line with the local guidance from their charity regulator (POR 5a.1.2).\u003C/p\u003E\n\u003Cp\u003EUse the guidance from the appropriate charity regulator (POR 5a.1.2) for appointment of Independent Examiners or Auditors in the Channel Islands, the Isle of Man, British Scouting Overseas and each of the five Overseas Territories.\u003C/p\u003E\n\u003Cp\u003EIf the Scout unit\u2019s charity regulator does not offer relevant guidance, the guidance for England (POR 5e.3.1.1(a)) must be followed.\u003C/p\u003E\n\u003Cp\u003ETo ensure no conflict of interest, person(s) appointed as an Independent Examiner\u00B9\u2074 must not hold any role in the individual Group, District, or County whose accounts they are scrutinising. Further, the appointed person should avoid any compromise on their independence by not being \u2018connected\u2019 to the Trustees (including ex officio Trustees) of the charity through:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ea family relationship. For example, the parent or child of a Trustee\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea financial or commercial relationship with a Trustee\u003C/li\u003E\n\u003Cli\u003Ea financial or commercial relationship with the Group, District, or County. For example, someone who represents a body that funds the or contracts with the charity to provide services.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5e.3.1.2 Report by the Independent Examiner or auditor\u003C/strong\u003E\u003Cbr\u003EIn countries other than Scotland, a report to the Trustee Board must be completed by the independent examiner or auditor in accordance with the requirements of the charity\u2019s regulator (See POR 5a.1.1.2). Templates for reports by Independent Examiners are downloadable from \u003Ca href=\u0022/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/\u0022 title=\u0022Accounting and reporting\u0022\u003EAccounting and Reporting\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EIn Scotland, a report to the Trustee Board must be completed in accordance with one of the specimen accounts referred to in the Scouts Scotland Guidance as appropriate to an independent examiner or an auditor.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5e-local-finance-of-groups-districts-and-counties/5e3-independent-examination-of-accounts/","id":85587,"nodeName":"5e.3 Independent examination of accounts","title":"Independent examination of accounts","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Independent examination of 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authorised by the relevant Trustee Board, administer sums allocated to it.\u00A0\u003C/li\u003E\n\u003Cli\u003ESubscriptions paid by members of any section, or on their behalf, must be handed to the designated Treasurer or their nominee as soon as possible after receipt. \u00A0\u003C/li\u003E\n\u003Cli\u003EThe receiving Treasurer or their nominee must make the necessary records and pay the money into the agreed bank account(s) as soon as practicable. \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.4.1.2 Maintenance of cash accounts\u00A0\u003C/strong\u003E\u003Cbr\u003EEach section, or other approved activity (for example a Group camp) which receives or handles any cash must keep a proper cash account which must be produced, together with supporting vouchers and the cash balance, to the respective Group, District or County Treasurer at least once in each period of three months.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.4.1.3 \u003Cspan 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Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Default Paragraph Font\u0026quot;]}\u0022\u003ETeams with their own bank accounts\u003C/span\u003E\u00A0\u003C/strong\u003E\u003Cbr\u003EIf a section, team or sub-team or other activity has their own bank account, then the transactions (and relevant support) should be provided to the appropriate Group, District or County Treasurer at an agreed frequency. All such transactions must also be consolidated into the Group, District or County annual accounts by the appropriate Treasurer(s) prior to their scrutiny by the Independent Examiner or Auditor.\u00A0\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5e-local-finance-of-groups-districts-and-counties/5e4-funds-administered-by-sections-and-other-teams-or-sub-teams-in-the-group-district-or-county/","id":85588,"nodeName":"5e.4 Funds administered by sections, and other teams or sub-teams in the Group, District or County","title":"Funds administered by sections, and other teams or sub-teams in the Group, District or County","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Funds administered by sections, and other teams or sub-teams in the Group, District or County","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU4OCJ9","canonicalUrl":"https://www.scouts.org.uk/por/5e-local-finance-of-groups-districts-and-counties/5e4-funds-administered-by-sections-and-other-teams-or-sub-teams-in-the-group-district-or-county/"},{"number":"5e.5","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5e.5.1.1 Banking arrangements\u0026nbsp;\u003Cbr\u003E\u003C/strong\u003EAll banking arrangements for a member of the Federation must be approved by its Trustee Board. In line with POR 5e.5.1.2, bank accounts should be held in the name of the charity, or one of its teams or sub-teams.\u003C/p\u003E\n\u003Cp\u003EFor Explorer Units partnered with a Group, their operational banking arrangements may be made by the Group if:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe arrangement is recorded in a Partnership Agreement between the District, the Group, and the Unit.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe agreement documents the operational financial relationship between a District, a Group and an Explorer Unit (see POR 4c.1.3.2).\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThere is guidance available regarding Network section finances.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.5.1.2 Receipt of funds \u003Cbr\u003E\u003C/strong\u003EIn line with POR 5e.5.1.1, all monies received by or on behalf of a Group, District or County (including from supporters), must be paid into a bank account, National Savings account or building society account held in the name of a Group, District or County or one of their teams or sub-teams.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EMonies received on behalf of a Group, District or County or any of their teams or sub-teams must not be paid into a personal bank account. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.5.1.3 Account operation\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe account(s) should be operated by the respective Treasurer and other members authorised by the relevant Trustee Board. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.5.1.4 \u003Cspan class=\u0022NormalTextRun SCXW44793702 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Arial\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito Sans,Arial,Calibri\u0026quot;,268442635,\u0026quot;22\u0026quot;,134224900,\u0026quot;false\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,335559739,\u0026quot;0\u0026quot;,335559738,\u0026quot;240\u0026quot;,335559682,\u0026quot;1\u0026quot;,335559683,\u0026quot;2\u0026quot;,335560102,\u0026quot;9\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777804,\u0026quot;5e.%1\u0026quot;,469777803,\u0026quot;left\u0026quot;,469777815,\u0026quot;multilevel\u0026quot;,469769242,\u0026quot;65533,0\u0026quot;,335559685,\u0026quot;2269\u0026quot;,335559991,\u0026quot;1701\u0026quot;,536884268,\u0026quot;{46bf78b4-4e28-56ef-b4ad-2f6010b8ba54}{1}\u0026quot;,335552541,\u0026quot;0\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,134245529,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Level 1\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Arial\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito Sans,Arial,Calibri\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Default Paragraph Font\u0026quot;]}\u0022\u003EAuthorisation of payments\u003C/span\u003E \u003Cbr\u003E\u003C/strong\u003EA minimum of two unrelated persons authorised by the Trustee Board must approve all banking withdrawals and payments. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe authorised signatories must be approved by each respective Group, District or County Trustee Board, whether or not the authorised signatories are Trustees. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.5.1.5 Sharing of accounts between charities\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EBank accounts must be operated within one charity. As separate charities, Groups, Districts and Counties must not share or mix their bank accounts with each other, or with other charities. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.5.1.6 \u003Cspan class=\u0022NormalTextRun SCXW40438591 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Arial\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito Sans,Arial,Calibri\u0026quot;,268442635,\u0026quot;22\u0026quot;,134224900,\u0026quot;false\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,335559739,\u0026quot;0\u0026quot;,335559738,\u0026quot;240\u0026quot;,335559682,\u0026quot;1\u0026quot;,335559683,\u0026quot;2\u0026quot;,335560102,\u0026quot;9\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777804,\u0026quot;5e.%1\u0026quot;,469777803,\u0026quot;left\u0026quot;,469777815,\u0026quot;multilevel\u0026quot;,469769242,\u0026quot;65533,0\u0026quot;,335559685,\u0026quot;2269\u0026quot;,335559991,\u0026quot;1701\u0026quot;,536884268,\u0026quot;{46bf78b4-4e28-56ef-b4ad-2f6010b8ba54}{1}\u0026quot;,335552541,\u0026quot;0\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,134245529,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Level 1\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Arial\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito Sans,Arial,Calibri\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Default Paragraph Font\u0026quot;]}\u0022\u003EPayments for Scout related activities\u003C/span\u003E \u003Cbr\u003E\u003C/strong\u003EPayments for Scout-related matters should be made from a Scout bank account wherever practicable. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIf necessary, payments for Scout-related costs may be made from an individual\u2019s personal bank account or credit card but the relevant Treasurer or administrator should reimburse, based on provision of appropriate receipts.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.5.1.7 Cash received at activities\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ECash collected at activities may only be used as permitted in the relevant Trustee Board\u2019s cash handling and expenses policy.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.5.1.8 Surplus funds\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFunds not immediately required should be transferred into a suitable savings or investment account held in the name of the charity.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.5.1.9 Advance payments\u003C/strong\u003E\u003Cbr\u003ETrustee Boards may give volunteers or staff members \u201Ccash\u201D in advance if:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eclear limits are set by the Trustee Board.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea process is in place to receive evidence of expenditure.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThis could include the use of preloaded \u2018expenses\u2019 cards or credit cards (with strict limits). Such cards must be:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eissued in the name of the Group, District or County\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eapproved by the Group, District or County Trustee Board\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eissued to named individuals to ensure that each card holder is clear about their responsibility for use of the card issued to them is clear. \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EAs with all other commitments, Trustees will be jointly and severally liable for expenditure incurred on such cards.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Trustee Board must agree a card use policy\u00B9\u2075. Details are included\u0026nbsp;\u003Ca href=\u0022/volunteers/running-things-locally/finances-and-insurance/banking/\u0022 title=\u0022Banking\u0022\u003Ehere\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5e-local-finance-of-groups-districts-and-counties/5e5-bank-accounts/","id":85589,"nodeName":"5e.5 Bank accounts","title":"Bank accounts","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Bank accounts","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU4OSJ9","canonicalUrl":"https://www.scouts.org.uk/por/5e-local-finance-of-groups-districts-and-counties/5e5-bank-accounts/"},{"number":"5e.6","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5e.6.1.1 Powers of investment\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Scout Association\u2019s own particular powers of investment are specified by its Royal Charter and apply only to The Scout Association itself and not to Groups, Districts and Counties. Unless therefore the powers of investment are specified in the formal Trust Instrument creating or governing any given Group, District or County, such powers of investment are governed by the relevant legislation:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIn England and Wales \u2013 the Trustee Act 2000\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIn Northern Ireland \u2013 the Trustee Act (Northern Ireland) 2001\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIn Scotland \u2013 the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and the Charities (Regulation and Administration) (Scotland) Act 2023\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.6.1.2 \u003Cspan class=\u0022NormalTextRun SCXW21853315 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Arial\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito Sans,Arial,Calibri\u0026quot;,268442635,\u0026quot;22\u0026quot;,134224900,\u0026quot;false\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,335559739,\u0026quot;0\u0026quot;,335559738,\u0026quot;240\u0026quot;,335559682,\u0026quot;1\u0026quot;,335559683,\u0026quot;2\u0026quot;,335560102,\u0026quot;9\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777804,\u0026quot;5e.%1\u0026quot;,469777803,\u0026quot;left\u0026quot;,469777815,\u0026quot;multilevel\u0026quot;,469769242,\u0026quot;65533,0\u0026quot;,335559685,\u0026quot;2269\u0026quot;,335559991,\u0026quot;1701\u0026quot;,536884268,\u0026quot;{46bf78b4-4e28-56ef-b4ad-2f6010b8ba54}{1}\u0026quot;,335552541,\u0026quot;0\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,134245529,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Level 1\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Arial\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito Sans,Arial,Calibri\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Default Paragraph Font\u0026quot;]}\u0022\u003EInvestments are held in trust\u003C/span\u003E\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EInvestments held on behalf of Groups, Districts or Counties must be registered in such a way as to show they are held on trust for that body and they are not the private property of the individuals, if any, appointed as trustees in relation to that investment.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.6.1.3 Use of special investment funds\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EGroups, Districts or Counties are advised to make full use of special funds which are established for investment by charities and which pay dividend income gross. In the (currently unlikely) event that any tax is deducted at source the tax should be reclaimed from HMRC by the relevant Treasurer. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ENote that this will not apply in the case of those units operating in Scotland which have chosen not to register with OSCR who will, subject to the de minimis rules, be liable to corporation tax on such income.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5e-local-finance-of-groups-districts-and-counties/5e6-investments/","id":85590,"nodeName":"5e.6 Investments","title":"Investments","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Investments","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU5MCJ9","canonicalUrl":"https://www.scouts.org.uk/por/5e-local-finance-of-groups-districts-and-counties/5e6-investments/"},{"number":"5e.7","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5e.7.1.1\u003C/strong\u003E\u003Cbr\u003EStatements of account and all accounting records must be preserved for at least six years from the end of the financial year in which they are made, or for such longer period as HMRC or other relevant body require.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EElectronic storage of accounting records is appropriate and allowed. The Trustees should ensure that records are appropriately secured, backed up and accessible even if members leave Scouts.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5e-local-finance-of-groups-districts-and-counties/5e7-preservation-of-books-of-account/","id":85591,"nodeName":"5e.7 Preservation of books of account","title":"Preservation of books of account","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Preservation of books of account","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU5MSJ9","canonicalUrl":"https://www.scouts.org.uk/por/5e-local-finance-of-groups-districts-and-counties/5e7-preservation-of-books-of-account/"},{"number":"5e.8","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5e.8.1.1 UK Headquarters membership subscription \u003Cbr\u003E\u003C/strong\u003ETo meet the costs of UK Headquarters\u2019 services to the movement and the costs of organising and administering The Scout Association, and to meet The Scout Association\u0027s obligations to World Scouting, the Board of Trustees of The Scout Association requires a UK Headquarters\u2019 Membership Subscription to be paid for each member aged under 18 at the time of the annual membership census.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe amount of the membership subscription is decided annually by The Scout Association\u2019s Board of Trustees. It applies to the whole of the United Kingdom, and to all members of The Scout Association who live outside the United Kingdom. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Board of Trustees also decides what proportion, if any, of the membership subscription is to be retained by the Country Scout Councils of Northern Ireland, Scotland and Wales towards the costs of their own Country Headquarters services.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.8.1.2 Local membership subscriptions \u003Cbr\u003E\u003C/strong\u003EIn addition, to meet local costs, the local Group, District and County may also charge a membership subscription. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIn the case of Explorer Units partnered with a Group and operating using \u003Ca href=\u0022#\u0022 title=\u0022Explorer Scout Finance\u0022\u003EOperating Model 3\u003C/a\u003E then the Group will charge the membership subscription to each Explorer, and will pay the District membership subscription for each Explorer. The District Trustee Board must be aware of the membership subscriptions charged by the Group for Explorers.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.8.1.3 Collection and payment of membership subscriptions\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EEvery Group, District and County is responsible for the collection and payment of the UK Headquarters\u2019 membership subscriptions together with any Country, County and District subscriptions in accordance with the numbers returned on the annual census return. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EPayments should be remitted to the District, County or Country Headquarters or UK Headquarters in line with the relevant Treasurer\u2019s instructions and not later than the date annually notified locally. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EMembership subscriptions may be collected from youth members or their parents by a method decided by the relevant Trustee Board. \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.8.1.4 Gift Aid or similar schemes \u003Cbr\u003E\u003C/strong\u003EEach United Kingdom Group and District is \u003Cstrong\u003Every\u003C/strong\u003E strongly encouraged to use the \u003Ca href=\u0022/about-us/support-scouts/gift-aid/\u0022 title=\u0022Gift Aid\u0022\u003EHMRC Gift Aid scheme\u003C/a\u003E for membership subscription payments made in respect of youth or other members by UK taxpayers. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIn this connection it must be noted that those units operating in Scotland which are not registered with OSCR are NOT charities in Scottish law and cannot recover Gift Aid. For this reason, Scottish units are encouraged to carefully consider the advantages of registering as a charity. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EOutside England, Northern Ireland, Scotland and Wales, some governments operate their own scheme similar to gift aid. Where such a scheme exists, its use is \u003Cstrong\u003Every\u003C/strong\u003E strongly encouraged.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5e-local-finance-of-groups-districts-and-counties/5e8-payment-of-the-membership-subscription/","id":85592,"nodeName":"5e.8 Payment of the membership subscription","title":"Payment of the membership subscription","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Payment of the membership subscription","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU5MiJ9","canonicalUrl":"https://www.scouts.org.uk/por/5e-local-finance-of-groups-districts-and-counties/5e8-payment-of-the-membership-subscription/"},{"number":"5e.9","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5e.9.1 Disposal of Group, District or County assets at amalgamation\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.9.1.1\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIf two or more Groups, Districts or Counties amalgamate, the retiring Treasurers must prepare a statement of account at the date of the amalgamation. \u00A0\u003C/li\u003E\n\u003Cli\u003E\u003Cspan class=\u0022NormalTextRun SCXW119906096 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Arial\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito 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Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Default Paragraph Font\u0026quot;]}\u0022\u003EThe statement, together with all \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW119906096 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003EGroup\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW119906096 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003E, \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW119906096 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003EDistrict\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW119906096 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003E or \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW119906096 BCX8\u0022 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Sans,Arial,Calibri\u0026quot;,268442635,\u0026quot;22\u0026quot;,134224900,\u0026quot;false\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,335559739,\u0026quot;0\u0026quot;,335559738,\u0026quot;240\u0026quot;,335559682,\u0026quot;1\u0026quot;,335559683,\u0026quot;2\u0026quot;,335560102,\u0026quot;9\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777804,\u0026quot;5e.%1\u0026quot;,469777803,\u0026quot;left\u0026quot;,469777815,\u0026quot;multilevel\u0026quot;,469769242,\u0026quot;65533,0\u0026quot;,335559685,\u0026quot;2269\u0026quot;,335559991,\u0026quot;1701\u0026quot;,536884268,\u0026quot;{46bf78b4-4e28-56ef-b4ad-2f6010b8ba54}{1}\u0026quot;,335552541,\u0026quot;0\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,134245529,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Level 1\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Arial\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito Sans,Arial,Calibri\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Default Paragraph Font\u0026quot;]}\u0022\u003EIf the receiving Treasurer considers it necessary, after consultation with the \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW95605044 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003ETrustee\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW95605044 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003E Board, they \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW95605044 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003Emust\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW95605044 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003E ask the \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW95605044 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003ETrustee\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW95605044 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003E Board to appoint an appropriate person to examine the accounts.\u00A0\u003C/span\u003E\u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5e.9.2 Disposal of District or County assets at splitting \u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.9.2.1\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003E\u003Cspan class=\u0022NormalTextRun SCXW17604456 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Arial\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito Sans,Arial,Calibri\u0026quot;,268442635,\u0026quot;22\u0026quot;,134224900,\u0026quot;false\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,335559739,\u0026quot;0\u0026quot;,335559738,\u0026quot;240\u0026quot;,335559682,\u0026quot;1\u0026quot;,335559683,\u0026quot;2\u0026quot;,335560102,\u0026quot;9\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777804,\u0026quot;5e.%1\u0026quot;,469777803,\u0026quot;left\u0026quot;,469777815,\u0026quot;multilevel\u0026quot;,469769242,\u0026quot;65533,0\u0026quot;,335559685,\u0026quot;2269\u0026quot;,335559991,\u0026quot;1701\u0026quot;,536884268,\u0026quot;{46bf78b4-4e28-56ef-b4ad-2f6010b8ba54}{1}\u0026quot;,335552541,\u0026quot;0\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,134245529,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Level 1\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Arial\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito Sans,Arial,Calibri\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Default Paragraph Font\u0026quot;]}\u0022\u003EPOR 5e.9.2 does not apply to \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW17604456 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003EGroups\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW17604456 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003E.\u003C/span\u003E\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIf a District is split into two or more separate Districts, or into parts which will be amalgamated with other Districts, the assets of the District should be divided into proportions approximately represented by the member numbers of each part after splitting. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIf a County is split into two or more separate Counties, or into parts, which will be amalgamated with other Counties, the assets of the County should be divided into proportions approximately represented by the member numbers of each part after splitting. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThese proportions of the District or County assets should then be transferred to the Districts or County, which become responsible for those parts of the old Districts or County. \u0026nbsp;\u003Cbr\u003EThis should normally be done under the supervision of UK Headquarters. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5e.9.3 Disposal of assets at closure of a Group, District or County\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.9.3.1\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIt is important to note that closure of a Group, District or County may be the result of a merger of Groups or Districts or Counties. \u0026nbsp;In these situations, two or more charitable entities are closed and are replaced by one new charity.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Cspan class=\u0022NormalTextRun SCXW87820773 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Arial\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito Sans,Arial,Calibri\u0026quot;,268442635,\u0026quot;22\u0026quot;,134224900,\u0026quot;false\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,335559739,\u0026quot;0\u0026quot;,335559738,\u0026quot;240\u0026quot;,335559682,\u0026quot;1\u0026quot;,335559683,\u0026quot;2\u0026quot;,335560102,\u0026quot;9\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777804,\u0026quot;5e.%1\u0026quot;,469777803,\u0026quot;left\u0026quot;,469777815,\u0026quot;multilevel\u0026quot;,469769242,\u0026quot;65533,0\u0026quot;,335559685,\u0026quot;2269\u0026quot;,335559991,\u0026quot;1701\u0026quot;,536884268,\u0026quot;{46bf78b4-4e28-56ef-b4ad-2f6010b8ba54}{1}\u0026quot;,335552541,\u0026quot;0\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,134245529,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Level 1\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Arial\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito Sans,Arial,Calibri\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Default Paragraph Font\u0026quot;]}\u0022\u003EIf a \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW87820773 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003EGroup\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW87820773 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003E, \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW87820773 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003EDistrict\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW87820773 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003E or \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW87820773 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003ECounty\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW87820773 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003E is closed, the Treasurer \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW87820773 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003Emust\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW87820773 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003E prepare a statement of account at the effective date of closure.\u0026nbsp;\u003C/span\u003E\u0026nbsp;\n\u003Cul\u003E\n\u003Cli\u003EFor a Group, the statement, together with all assets, must be handed to the District Treasurer as soon as possible after the closure date and must be supported by all books of accounts and vouchers. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EFor a District, the statement, together with all assets, must be handed to the County Treasurer as soon as possible after the closure date and must be supported by all books of accounts and vouchers. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EFor a County, the statement, together with all assets, must be handed to the Country and UK Headquarters as soon as possible after the closure date and must be supported by all books of accounts and vouchers. \u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003EThe Treasurer must ensure that the statement of account is properly independently examined or audited as appropriate.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5e.9.4 Assets and liabilities remaining after closure of a Group, District or County\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.9.4.1 Policy statement underpinning this section 5e.9.4\u003Cbr\u003E\u003C/strong\u003EIn the unlikely event that liabilities remain after the closure of a Group, District, or County then - to the extent that these liabilities exceed the value of any assets (including those already transferred under POR 5e.9.3) - there is no automatic transfer of those net liabilities to another entity. \u00A0\u003C/p\u003E\n\u003Cp\u003EAny such outstanding net liabilities will therefore be the responsibility of the Trustees of the closed Group, District, or County. However, the relevant District, County, or Country Headquarters may, at their discretion, choose to provide financial support where their Trustees consider it to be in the best interests of their charity.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.9.4.2 Net assets\u00A0\u003C/strong\u003E\u003Cbr\u003ENet assets are where, after closure, total assets are greater than total liabilities:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ENet assets of a Group automatically pass to the District Scout Council which may use or dispose of these at its absolute discretion solely for the purposes of scouting. \u00A0\u003C/li\u003E\n\u003Cli\u003ENet assets of a District automatically pass to the County Scout Council, which may use or dispose of these at its absolute discretion solely for the purposes of scouting.\u00A0\u003C/li\u003E\n\u003Cli\u003ENet assets of a County automatically pass to the Country Headquarters, which may use or dispose of these at its absolute discretion, solely for the purposes of scouting. \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.9.4.3 \u003Cspan class=\u0022NormalTextRun SCXW110702707 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Arial\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito Sans,Arial,Calibri\u0026quot;,268442635,\u0026quot;22\u0026quot;,134224900,\u0026quot;false\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,335559739,\u0026quot;0\u0026quot;,335559738,\u0026quot;240\u0026quot;,335559682,\u0026quot;1\u0026quot;,335559683,\u0026quot;2\u0026quot;,335560102,\u0026quot;9\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777804,\u0026quot;5e.%1\u0026quot;,469777803,\u0026quot;left\u0026quot;,469777815,\u0026quot;multilevel\u0026quot;,469769242,\u0026quot;65533,0\u0026quot;,335559685,\u0026quot;2269\u0026quot;,335559991,\u0026quot;1701\u0026quot;,536884268,\u0026quot;{46bf78b4-4e28-56ef-b4ad-2f6010b8ba54}{1}\u0026quot;,335552541,\u0026quot;0\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,134245529,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Level 1\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Arial\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito Sans,Arial,Calibri\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Default Paragraph Font\u0026quot;]}\u0022\u003ENet liabilities\u003C/span\u003E\u00A0\u003C/strong\u003E\u003Cbr\u003ENet liabilities are where, after closure, total assets are less than total liabilities:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIf after the closure of a Group there are net liabilities, then these remain the responsibility of the closed Group\u2019s Trustees.\u00A0\u003C/li\u003E\n\u003Cli\u003E\u003Cspan class=\u0022NormalTextRun SCXW227476231 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Arial\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito 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3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,134245529,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Level 1\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Arial\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito Sans,Arial,Calibri\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3 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\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW227476231 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003ETrustees\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW227476231 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003E.\u003C/span\u003E\u00A0\u003C/li\u003E\n\u003Cli\u003EIf after the closure of a County there are net liabilities, then these remain the responsibility of the closed County\u2019s Trustees.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EHowever, the relevant receiving District, County, or Country Headquarters may, at their discretion, choose to provide financial support where their Trustees consider it to be in the best interests of their charity.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5e.9.4.4 Other considerations following closure\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIf there is any reasonable prospect of the Group, District or County 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However, the formal change to the presentation of accounts described in this POR 5e.2.2.2 must be implemented to reflect the financial year which ends during 2027. \u003Cbr\u003EGroups, Districts and Counties that wish to adopt this change earlier may do so at their discretion. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u00B2The SORP is currently under review and we anticipate that the updated edition will be available during 2026. On this basis, we expect POR in Autumn 2026 to reflect the updated SORP. \u0026nbsp;\u003Cbr\u003EUntil POR is updated, the thresholds and other guidance in this edition of POR must be followed.\u003C/p\u003E\n\u003Cp\u003E\u00B3The transition guidance noted as part of POR 5e.3.1.1(a) also applies here.\u003C/p\u003E\n\u003Cp\u003E\u2074Transition: Changes in POR are normally effective from their date of publication. However, the formal change from Scrutineer to Independent Examiner is effective from the AGM of the Group, District or County held during 2026 because this is when the Independent Examiner or Auditor is appointed.\u0026nbsp;However, in practice this is essentially a change in title only, with no significant alteration in responsibilities\u2014so it can reasonably be implemented immediately. This change applies only in England and Wales.\u003C/p\u003E\n\u003Cp\u003E\u2075\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/government/publications/independent-examination-of-charity-accounts-trustees-cc31/independent-examination-of-charity-accounts-trustees#appendix\u0022 target=\u0022_blank\u0022 title=\u0022Appendix: Independent examiners\u2019 professional qualification requirements\u0022 data-anchor=\u0022#appendix\u0022\u003Ehttps://www.gov.uk/government/publications/independent-examination-of-charity-accounts-trustees-cc31/independent-examination-of-charity-accounts-trustees#appendix\u003C/a\u003E\u003C/p\u003E\n\u003Cp\u003E\u2076Transition: Changes in POR are normally effective from their date of publication. However, the formal change from Scrutineer to Independent Examiner is effective from the AGM of the Group, District or County held during 2026 because this is when the Independent Examiner or Auditor is appointed. \u0026nbsp;\u003Cbr\u003EHowever, in practice this is essentially a change in title only, with no significant alteration in responsibilities\u2014so it can reasonably be implemented immediately. This change applies only in England and Wales.\u003C/p\u003E\n\u003Cp\u003E\u2077Transition: Changes in POR are normally effective from their date of publication. However, the formal change from Scrutineer to Independent Examiner is effective from the AGM of the Group, District or County held during 2026 because this is when the Independent Examiner or Auditor is appointed. \u0026nbsp;\u003Cbr\u003EHowever, in practice this is essentially a change in title only, with no significant alteration in responsibilities\u2014so it can reasonably be implemented immediately. This change applies only in England and Wales.\u003C/p\u003E\n\u003Cp\u003E\u2078\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.oscr.org.uk/guidance-and-forms/independent-examination-a-guide-for-independent-examiners/section-4-who-can-act-as-an-independent-examiner/\u0022 target=\u0022_blank\u0022 title=\u0022OSCR External scrutiny\u0022\u003Ehttps://www.oscr.org.uk/guidance-and-forms/independent-examination-a-guide-for-independent-examiners/section-4-who-can-act-as-an-independent-examiner/\u003C/a\u003E\u003C/p\u003E\n\u003Cp\u003E\u2079Transition: Changes in POR are normally effective from their date of publication. However, the formal change from Scrutineer to Independent Examiner is effective from the AGM of the Group, District or County held during 2026 because this is when the Independent Examiner or Auditor is appointed.\u0026nbsp;\u003Cbr\u003EHowever, in practice this is essentially a change in title only, with no significant alteration in responsibilities\u2014so it can reasonably be implemented immediately. This change applies only in England and Wales.\u003C/p\u003E\n\u003Cp\u003E\u00B9\u2070Transition: Changes in POR are normally effective from their date of publication. However, the formal change from Scrutineer to Independent Examiner is effective from the AGM of the Group, District or County held during 2026 because this is when the Independent Examiner or Auditor is appointed. \u0026nbsp;\u003Cbr\u003EHowever, in practice this is essentially a change in title only, with no significant alteration in responsibilities\u2014so it can reasonably be implemented immediately. This change applies only in England and Wales.\u003C/p\u003E\n\u003Cp\u003E\u00B9\u00B9\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.charitycommissionni.org.uk/media/1411/20190703-arr07-guidance-for-independent-examiners-v20.pdf\u0022 target=\u0022_blank\u0022 title=\u0022Guidance for independent examiners\u0022\u003Ehttps://www.charitycommissionni.org.uk/media/1411/20190703-arr07-guidance-for-independent-examiners-v20.pdf\u003C/a\u003E \u0026nbsp; (section 3.1)\u003C/p\u003E\n\u003Cp\u003E\u00B9\u00B2Transition: Changes in POR are normally effective from their date of publication. However, the formal change from Scrutineer to Independent Examiner is effective from the AGM of the Group, District or County held during 2026 because this is when the Independent Examiner or Auditor is appointed. \u0026nbsp;\u003Cbr\u003EHowever, in practice this is essentially a change in title only, with no significant alteration in responsibilities\u2014so it can reasonably be implemented immediately. This change applies only in England and Wales.\u003C/p\u003E\n\u003Cp\u003E\u00B9\u00B3Transition: Changes in POR are normally effective from their date of publication. However, the formal change from Scrutineer to Independent Examiner is effective from the AGM of the Group, District or County held during 2026 because this is when the Independent Examiner or Auditor is appointed. \u0026nbsp;\u003Cbr\u003EHowever, in practice this is essentially a change in title only, with no significant alteration in responsibilities\u2014so it can reasonably be implemented immediately. This change applies only in England and Wales.\u003C/p\u003E\n\u003Cp\u003E\u00B9\u2074Transition: Changes in POR are normally effective from their date of publication. However, the formal change from Scrutineer to Independent Examiner is effective from the AGM of the Group, District or County held during 2026 because this is when the Independent Examiner or Auditor is appointed. \u0026nbsp;\u003Cbr\u003EHowever, in practice this is essentially a change in title only, with no significant alteration in responsibilities\u2014so it can reasonably be implemented immediately. This change applies only in England and Wales.\u003C/p\u003E\n\u003Cp\u003E\u00B9\u2075Transition: \u0026nbsp;Amendments to POR take effect from their date of publication. The revisions relating to expense cards have been developed around regulatory guidance. Trustee Boards that have already authorised the use of expense cards should align their practices with these rules as soon as practicable, and no later than 31st December 2026.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5e-local-finance-of-groups-districts-and-counties/footnotes/","id":89453,"nodeName":"Footnotes","title":"Footnotes","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Footnotes","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84OTQ1MyJ9","canonicalUrl":"https://www.scouts.org.uk/por/5e-local-finance-of-groups-districts-and-counties/footnotes/"}],"id":85584,"nodeName":"5e. Local finance of Groups, Districts and Counties","title":"e. Local finance of Groups, Districts and Counties ","type":"pORChapter","image":null,"assets":null,"headerOptions":{"headerTitle":"e. Local finance of Groups, Districts and Counties ","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU4NCJ9","canonicalUrl":"https://www.scouts.org.uk/por/5e-local-finance-of-groups-districts-and-counties/"},{"number":"5","url":"/por/5f-fundraising-grants-and-loans-in-groups-districts-and-counties/","content":{"layouts":[]},"rules":[{"number":"5f.1","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5f.1.1.1 Purpose of fundraising\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ETo maintain its work and to generate all that is needed to implement its training programme, the Scout movement has to support itself financially. \u00A0\u003C/p\u003E\n\u003Cp\u003EGroups, Districts and Counties are expected to generate sufficient funds to carry out their own programme of activities. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5f.1.1.2 Standards \u003Cbr\u003E\u003C/strong\u003EFundraising carried out on behalf of Scouts must be conducted in accordance with the principles embodied in the Scout Promise and Law, and our Values (see POR Chapter 1). \u00A0\u003C/p\u003E\n\u003Cp\u003EWithin the provisions of this policy the methods of fundraising may be chosen so long as they are consistent with the Movement\u0027s reputation and good standing. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5f.1.1.3 Acceptable fundraising\u00A0\u003C/strong\u003E\u003Cbr\u003EFundraising conducted on behalf of Scouts may be by any means provided it is:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Enot forbidden by law\u00A0\u003C/li\u003E\n\u003Cli\u003Eacceptable to the local community\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EProceeds of the fundraising activity must be used wholly to fund the work of the Group, District or County or, in the case of joint activities with other organisations, that part of the proceeds allotted to the Group, District or County is wholly applied to the work of the Group, District or County.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5f.1.1.4 Public collections \u003Cbr\u003E\u003C/strong\u003EPublic collections of money are allowed provided that the legislation regarding age, action and location of collectors is complied with. \u00A0\u003C/p\u003E\n\u003Cp\u003ECollections may take place even though there is no visible reciprocal effort for the donation. Stickers and flags are appropriate. It is considered that value for the donation has already been given to society by the work of the Scout Movement in and for the community. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5f.1.1.5 Use of funds raised \u003Cbr\u003E\u003C/strong\u003EWhere the reason for the fundraising is stated, the proceeds must only be used for that purpose.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5f-fundraising-grants-and-loans-in-groups-districts-and-counties/5f1-fundraising-in-groups-districts-counties/","id":85595,"nodeName":"5f.1 Fundraising in Groups, Districts, Counties","title":"Fundraising in Groups, Districts, Counties","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Fundraising in Groups, Districts, Counties","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU5NSJ9","canonicalUrl":"https://www.scouts.org.uk/por/5f-fundraising-grants-and-loans-in-groups-districts-and-counties/5f1-fundraising-in-groups-districts-counties/"},{"number":"5f.2","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5f.2.1.1 Conditions for joint fundraising projects \u003Cbr\u003E\u003C/strong\u003EJoint fundraising projects with other charitable organisations are permitted provided that the part of the proceeds allotted to the other organisation is used wholly for purposes other than those of private gain. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ECountry Headquarters must be consulted if there is the slightest doubt as to the bona fides of the other organisation in respect of the purposes of the fundraising activity. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5f.2.1.2 Agreements\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen participating in a joint project, terms must be agreed and recorded in a Memorandum of Understanding or non-legal agreement.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5f-fundraising-grants-and-loans-in-groups-districts-and-counties/5f2-joint-fundraising-projects/","id":85596,"nodeName":"5f.2 Joint fundraising projects","title":"Joint fundraising projects","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Joint fundraising projects","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU5NiJ9","canonicalUrl":"https://www.scouts.org.uk/por/5f-fundraising-grants-and-loans-in-groups-districts-and-counties/5f2-joint-fundraising-projects/"},{"number":"5f.3","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5f.3.1.1\u003C/strong\u003E\u003Cbr\u003EAll fundraising undertaken on behalf of the Movement must be carried out as prescribed by the law. This includes those regulations governing house to house collections, street collections, lotteries, gaming, children and young persons. Details may be obtained from the \u003Ca href=\u0022/volunteers/running-things-locally/grants-and-funds-for-your-local-group/fundraising-support/\u0022 title=\u0022Fundraising Support\u0022\u003EFundraising Support\u003C/a\u003E section of scouts.org.uk.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5f-fundraising-grants-and-loans-in-groups-districts-and-counties/5f3-fundraising-and-the-law/","id":85597,"nodeName":"5f.3 Fundraising and the law","title":"Fundraising and the law","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Fundraising and the law","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU5NyJ9","canonicalUrl":"https://www.scouts.org.uk/por/5f-fundraising-grants-and-loans-in-groups-districts-and-counties/5f3-fundraising-and-the-law/"},{"number":"5f.4","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5f.4.1.1 Required approvals\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIf a Group considers raising funds by means governed by any legislation as detailed at POR 5f.3.1.1, the proposed activity must have the recorded approval of the Group Trustee Board, the Sponsoring Authority (if any), and the District Chair.\u00A0\u003C/p\u003E\n\u003Cp\u003EIf a District considers raising funds by means governed by any legislation as detailed at POR 5f.3.1.1, the proposed activity must have the recorded approval of the District Trustee Board and the County Chair,\u00A0\u003C/p\u003E\n\u003Cp\u003EIf a County considers raising funds by means governed by any legislation as detailed at POR 5f.3.1.1, the proposed activity must have the recorded approval of the County Trustee Board and the Country Chair.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5f.4.1.2 Important considerations\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ERegard must be paid to the views of parents and to local public opinion. Activities affected by this legislation include raffles, whist drives and similar methods of fundraising involving participation on payment of stakes. \u00A0\u003C/li\u003E\n\u003Cli\u003EGroups, Districts or Counties in the areas adjacent should be informed of the proposed activity. 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appoint a professional fundraiser without the approval of the County Trustee Board who must ensure that the requirements of the legislation are fully complied with. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ECounties may appoint a professional fundraiser. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5f.6.1.2 Legal compliance\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll legislation associated with fundraising must be fully complied with. \u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5f-fundraising-grants-and-loans-in-groups-districts-and-counties/5f6-professional-fundraisers/","id":85600,"nodeName":"5f.6 Professional fundraisers","title":"Professional fundraisers","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Professional 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for specific purposes, which would constitute Restricted Funds.\u0026nbsp;\u003C/p\u003E\n\u003Ch4\u003E5f.7.2 Applications for grants or loans \u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5f.7.2.1 Grants or loans from Local Authorities\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EApplications for grants or loans from Local Authorities:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EGroup and District applications must be approved by the District Chair and the County Lead Volunteer before submission. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ECounty applications must be approved by the County Chair and the County Lead Volunteer before submission. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5f.7.2.2 Grants from UK Headquarters\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EApplications for grants from UK Headquarters:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: 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approval of the District Chair and of the County Lead Volunteer if the latter so directs. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ECounty applications must have the approval of the County Chair and of the County Lead Volunteer if the latter so directs. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5f.7.3 Changes to grants after the award of the grant\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5f.7.3.1\u003C/strong\u003E\u003Cbr\u003EIf it becomes necessary to change how grants will be spent which differ from what was originally agreed, the funder\u2019s approval must first be obtained in writing if that is a condition of the grant awarded.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5f-fundraising-grants-and-loans-in-groups-districts-and-counties/5f7-grants-and-loans/","id":85601,"nodeName":"5f.7 Grants and loans","title":"Grants and 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Fundraising, grants and loans in Groups, Districts and Counties","title":"f. Fundraising, grants and loans in Groups, Districts and Counties ","type":"pORChapter","image":null,"assets":null,"headerOptions":{"headerTitle":"f. 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See also POR 6.12.1.4.\u003C/p\u003E\n\u003Cp\u003EUnity is one provider that is able to arrange the insurance cover required under this chapter, particularly POR 5g.4.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5g-insurance/5g2-about-unity/","id":89457,"nodeName":"5g.2 About Unity","title":"About Unity","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"About Unity","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84OTQ1NyJ9","canonicalUrl":"https://www.scouts.org.uk/por/5g-insurance/5g2-about-unity/"},{"number":"5g.3","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5g.3.1 Scope\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003EThe insurances outlined in POR 5g.3 apply exclusively to Scout units and their members operating within the Federation governed by The Scout Association\u2019s Royal Charter. These insurances are purchased by UK Headquarters from the membership subscriptions. Scout units must not independently purchase the insurances listed in this POR 5g.3.\u003C/p\u003E\n\u003Cp\u003EThe insurances described in POR 5g.3 do not extend to members of Girlguiding or any other individuals or organisations that are not formally part of the Scouts\u2019 Federation.\u003C/p\u003E\n\u003Cp\u003EDetails of the current benefits under these policies are available from Unity.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5g.3.2 Compliance\u003C/h4\u003E\n\u003Cp\u003EFor insurance cover provided by UK Headquarters to be remain valid, all POR rules must be complied with, particularly those relating to the organisation of activities and the safety precautions applying to activities.\u003C/p\u003E\n\u003Cp\u003EAll insurances and indemnity provided by The Scout Association are subject to the terms and conditions of the relevant insurance policy in force. \u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5g.3.3 Personal Accident and Medical Expenses Policy (PAME)\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5g.3.3.1 Cover for members of Scouts\u003C/strong\u003E\u003Cbr\u003EPAME insurance is funded by UK Headquarters and covers all members included on the annual census return, as well as new members who join during the year, in the United Kingdom, the Isle of Man, the Channel Islands, and British Scouting Overseas.\u003C/p\u003E\n\u003Cp\u003EMore details, including the schedule of benefits, are available on the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.unityinsuranceservices.co.uk/scout-insurance/accident-medical-insurance\u0022 target=\u0022_blank\u0022 title=\u0022Unity website\u0022\u003EUnity website\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5g.3.3.2 Cover for visiting Scouts from overseas\u003C/strong\u003E\u003Cbr\u003EThe PAME policy also extends coverage to parties of up to five visiting Scouts who are not members of The Scout Association but who are in the United Kingdom to take part in Scout activities organised by a British home unit. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5g.3.3.3 Additional third-party risks\u003C/strong\u003E\u003Cbr\u003ECertain adventurous activities carry higher third-party risks and may require additional insurance arrangements which must be made by Unity.\u003C/p\u003E\n\u003Cp\u003EFor this reason, Groups, Districts or Counties must notify Unity in advance when planning to undertake air activities or karting.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5g.3.4 The Scout Association Legal Liability Policy (LLP)\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5g.3.4.1 Liability cover\u003C/strong\u003E\u003Cbr\u003EThis LLP policy, which includes both Public Liability and Property Owners Liability, covers the whole The Scout Association and provides coverage for all Lead Volunteers, adult volunteers and other authorised individuals responsible for, or assisting with, Scout activities.\u003C/p\u003E\n\u003Cp\u003EThis includes claims brought by members (or their parents or guardians) or by third parties, alleging legal liability resulting from incidents during any authorised Scout activity or fundraising event. This is covered under the Public Liability section of the policy.\u003C/p\u003E\n\u003Cp\u003EThe LLP policy extends to cover every Group, District and County within the Federation, subject to POR 5g.3.2. No additional Public or Property Owners\u2019 Liability insurance is required to be purchased by Groups, Districts or Counties.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5g.3.4.2 Property Owners Liability\u003C/strong\u003E\u003Cbr\u003EThe LLP policy also provides Property Owners Liability cover for any Scout unit that owns or is responsible for land or buildings, excluding liability accepted under any agreement.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5g.3.4.3 External activity providers\u003C/strong\u003E\u003Cbr\u003EExternal activity providers must provide evidence of holding a public liability insurance policy which covers their activities to a minimum level of five million pounds. 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Insurance","title":"g. Insurance","type":"pORChapter","image":null,"assets":null,"headerOptions":{"headerTitle":"g. 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Charter\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Scout Association exists by authority of a Royal Charter, granted by King George V in 1912 and supplemented by further Charters granted by King George VI and Queen Elizabeth II.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E6.1.1.2 Bye Laws \u003Cbr\u003E\u003C/strong\u003EThese Charters give authority to the Bye Laws of The Scout Association, which are approved by His Majesty\u0027s Privy Council. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Bye Laws, in turn, authorise the making of rules for the regulation of The Scout Association\u0027s affairs, and thereby give authority for the Rules printed in Policy, Organisation and Rules.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/6-the-structure-of-the-uk-headquarters-of-the-scout-association/61-the-royal-charter-and-bye-laws/","id":40067,"nodeName":"6.1 The Royal Charter and Bye Laws","title":"The Royal Charter and Bye 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Association.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDA2NyJ9","canonicalUrl":"https://www.scouts.org.uk/por/6-the-structure-of-the-uk-headquarters-of-the-scout-association/61-the-royal-charter-and-bye-laws/"},{"number":"6.2","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E6.2.1.1 \u003C/strong\u003E\u003Cbr\u003EHis Majesty King Charles III is the Patron of The Scout Association.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/6-the-structure-of-the-uk-headquarters-of-the-scout-association/62-the-patron/","id":48431,"nodeName":"6.2 The Patron","title":"The Patron","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple 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Association.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80ODQzMSJ9","canonicalUrl":"https://www.scouts.org.uk/por/6-the-structure-of-the-uk-headquarters-of-the-scout-association/62-the-patron/"},{"number":"6.3","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E6.3.1.1 \u003C/strong\u003E\u003Cbr\u003EHer Royal Highness The Princess of Wales and His Royal Highness The Duke of Kent share the joint Presidency of The Scout Association.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/6-the-structure-of-the-uk-headquarters-of-the-scout-association/63-the-president-s/","id":48432,"nodeName":"6.3 The President(s)","title":"The 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Association.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80ODQzMiJ9","canonicalUrl":"https://www.scouts.org.uk/por/6-the-structure-of-the-uk-headquarters-of-the-scout-association/63-the-president-s/"},{"number":"6.4","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E6.4.1.1 Council\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Scout Association is governed by a Council of between 300 and 600 members as determined by the Royal Charter of 1912 and the Supplemental Royal Charters of 1949, 1959, 1967 and 1991 (with the 1991 Supplemental Royal Charter amendment agreed in 2020).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E6.4.1.2 Chief Scout\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Council appoints the Chief Scout, who becomes the Chair of the 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UK Headquarters of The Scout Association.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80ODQzMyJ9","canonicalUrl":"https://www.scouts.org.uk/por/6-the-structure-of-the-uk-headquarters-of-the-scout-association/64-the-council-of-the-scout-association/"},{"number":"6.5","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E6.5.1.1 Ex\u202Fofficio members of the Council\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe President or both of the Joint Presidents\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe Chief Scout\u003C/li\u003E\n\u003Cli\u003EThe UK Chief Volunteer \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe Chief Executive \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe Chair and members of the Board of Trustees, including The Treasurer. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe Chief Volunteer for International \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe Chairs of the national boards of The Scout Association\u003C/li\u003E\n\u003Cli\u003EAny person holding a Chief Volunteer role, or a role designated as a National Commissioner by the Board of Trustees\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe County Lead Volunteers of The Scout Association.\u003Cbr\u003EThere is only one ex\u202Fofficio role on the Council for a County, so where there are joint role holders in a County, the role holders must decide, in discussion with the County Chair, which of them will be the ex\u202Fofficio member. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe Country and County Youth Leads of The Scout Association.\u003Cbr\u003EThere is only one ex\u202Fofficio role on the Council for a County or a Country, so where there are joint role holders in a County or a Country, the role holders must decide, in discussion with the relevant Chair, which of them will be the ex\u202Fofficio member. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E6.5.1.2 Nominated members of the Council\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EEach Scout County and each Overseas Territory nominates members to the Council\u003C/li\u003E\n\u003Cli\u003EEach County or Overseas Territory should have one member for every 10,000 members or part thereof declared by the County or Territory at the time of the annual census taken before the nomination\u003C/li\u003E\n\u003Cli\u003EA nominated member serves for three years unless another is nominated in the member\u0027s place\u003C/li\u003E\n\u003Cli\u003ESalaried officials employed by County Scout Councils may be nominated, but persons in the full-time employment of UK Headquarters are not eligible for nomination.\u003C/li\u003E\n\u003Cli\u003ECounties should inform \u003Ca href=\u0022mailto:governance@scouts.org.uk\u0022\u003Egovernance@scouts.org.uk\u003C/a\u003E as soon as possible of any changes to their nominated members of Council.\u003C/li\u003E\n\u003Cli\u003EBefore being nominated to the Council, the nominated member must be a member of The Scout Association in the nominating County at the time of nomination and throughout their term of office.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ENorthern Ireland Scout Council is designated as a County for the purposes of the Bye Laws only. The Northern Ireland Scout Council may nominate up to 14 representatives from its Districts. Each representative must be a member of The Scout Association in Northern Ireland at the time of nomination and throughout their term in office. 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Scout\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Chief Scout is appointed by the Council of The Scout Association according to the terms laid down by the Council.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E6.8.1.2 UK Chief Volunteer\u00A0\u003C/strong\u003E\u003Cbr\u003EThe UK Chief Volunteer is appointed by the Board of Trustees of The Scout Association according to the terms laid down by the Council. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E6.8.1.3 Treasurer\u00A0\u003C/strong\u003E\u003Cbr\u003EThe Treasurer is appointed by the Council of The Scout Association according to the terms laid down by the Council.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E6.8.1.4 Chief Volunteers\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe UK Chief Volunteer is appointed under POR 6.8.1.2.\u003C/li\u003E\n\u003Cli\u003EOther Chief Volunteers are appointed by the UK Chief Volunteer following the UK 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Laws.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E6.8.1.7 Regional Lead Volunteers (Scotland)\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIn Scotland, Regional Lead Volunteers are appointed by the Chief Volunteer of Scotland.\u00A0\u003C/li\u003E\n\u003Cli\u003EThe appointment of a Regional Lead Volunteer (Scotland) remains valid until the fifth anniversary of the date of the appointment. \u00A0Shorter terms may be agreed. \u00A0\u003C/li\u003E\n\u003Cli\u003EThe appointment of Regional Lead Volunteers (Scotland) is subject to formal review by the Chief Volunteer of Scotland. \u00A0\u003C/li\u003E\n\u003Cli\u003EThe appointment of a Regional Lead Volunteer (Scotland) may be renewed for a second period not exceeding five years. \u00A0\u003C/li\u003E\n\u003Cli\u003ERegional Lead Volunteers (Scotland) are ex-officio members of all District Scout Councils in their Region and have Right of 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UK Headquarters of The Scout Association.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80ODQzNiJ9","canonicalUrl":"https://www.scouts.org.uk/por/6-the-structure-of-the-uk-headquarters-of-the-scout-association/68-national-leadership/"},{"number":"6.9","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E6.9.1.1 UK Headquarters structure\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Board of Trustees of The Scout Association maintains a UK Headquarters staff with a departmental structure as required for the implementation of its policy and to provide services and materials necessary for the proper conduct and development of the Scouts.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E6.9.1.2 Restrictions on volunteer roles\u00A0\u003C/strong\u003E\u003Cbr\u003EThe following volunteer roles must not be carried out by a member of staff employed by UK\u202FHeadquarters:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ECounty Lead Volunteers\u00A0\u003C/li\u003E\n\u003Cli\u003ERegional Lead Volunteers (England, Northern Ireland and Wales)\u003C/li\u003E\n\u003Cli\u003ENation and County Trustees\u003C/li\u003E\n\u003Cli\u003ENation level roles\u003C/li\u003E\n\u003Cli\u003ENominated and ex-officio members of the TSA Council*\u003C/li\u003E\n\u003Cli\u003EAny role that is ex-officio for any of the roles above\u003C/li\u003E\n\u003Cli\u003EAny role appointed by UK Headquarters, including\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cul\u003E\n\u003Cli style=\u0022list-style-type: none;\u0022\u003E\n\u003Cul style=\u0022list-style-type: circle;\u0022\u003E\n\u003Cli\u003EManagers or Team Leaders of UK Support Teams\u00A0\u003C/li\u003E\n\u003Cli\u003EContingent Management Team members for World Scout Events \u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003EBut excluding team members of UK Support Teams, International Service Team members and Contingent Support Team members for World Scout Events.\u003C/p\u003E\n\u003Cp\u003E\u003Cem\u003E*The only exception to the above is the TSA Chief Executive role which is both an ex officio member of TSA Council and a Trustee of The Scout Association, as defined within our Bye Laws.\u003C/em\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E6.9.1.3 Chief Executive\u00A0\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe Chief Executive is appointed by the Board of Trustees. The Chief Executive is responsible for the co-ordination of all the work of the staff of UK\u202FHeadquarters for the implementation of the policy of the Board of Trustees and for such special tasks as may be requested by the Board. \u00A0\u003C/li\u003E\n\u003Cli\u003EThe Chief Executive is an ex\u202Fofficio member of the Council of The Scout Association and of the Board of Trustees.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E6.9.1.4 Board Secretary\u00A0\u003C/strong\u003E\u003Cbr\u003EThe Bye Laws require the Board of Trustees to appoint a Secretary to carry out the duties required of such a person as specified in the Bye Laws.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E6.9.1.5 Support Centre\u00A0\u003C/strong\u003E\u003Cbr\u003EThe Support Centre provides advice, support and guidance to the movement. It may be contacted as follows:\u003C/p\u003E\n\u003Cp\u003EEmail: \u003Ca href=\u0022mailto:support@scouts.org.uk\u0022\u003Esupport@scouts.org.uk\u003C/a\u003E\u003C/p\u003E\n\u003Cp\u003EMail: Scout Support Centre, The Scout Association, Gilwell Park, Chingford, London E4 7QW\u003C/p\u003E\n\u003Cp\u003EOnline: \u003Ca href=\u0022https://www.scouts.org.uk/contact-us\u0022\u003Ehttps://www.scouts.org.uk/contact-us\u003C/a\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E6.9.1.6 The Scout Heritage Collection and Heritage Centre\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe Scout Heritage Service is the custodian of the national Scout heritage collection which charts the history and development of the Scout movement in the UK. The aim of the service is to develop, safeguard and make accessible Scouts\u2019 heritage for the benefit of the movement and wider public. The Heritage Service and Collection are registered with the Arts Council England Museum Accreditation scheme. \u00A0\u003C/li\u003E\n\u003Cli\u003EThe Heritage Service continues to acquire new material relating to the Scouts. Prospective donors should refer to our guidance on\u00A0\u003Ca href=\u0022/about-us/our-history/donate-an-item-to-the-heritage-collection/\u0022 title=\u0022Donate an item to the Heritage Collection\u0022\u003Ehow to donate to the Heritage Collection\u003C/a\u003E. This includes our Collecting Policy and information on priority and closed collecting areas. Potential donations should then be registered with images on the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.cognitoforms.com/TheScoutAssociation/DonationEnquiryForm\u0022 target=\u0022_blank\u0022 title=\u0022Donation Enquiry Form\u0022\u003Eonline donations form\u003C/a\u003E. Donations are assessed by the acquisitions team monthly. The Heritage Service does not take responsibility for returning unsolicited donations which don\u2019t fit our collecting policy. Any questions should be directed to \u003Ca href=\u0022mailto:heritage.donations@scouts.org.uk\u0022\u003Eheritage.donations@scouts.org.uk\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003EFurther information regarding Scout heritage including the enquiries service, online exhibitions, talks and tours may be found at \u003Ca href=\u0022/about-us/our-history/\u0022 title=\u0022Our history\u0022\u003EOur history\u003C/a\u003E. The team can be reached at \u003Ca href=\u0022mailto:heritage@scouts.org.uk\u0022\u003Eheritage@scouts.org.uk\u003C/a\u003E.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E6.9.1.7 www.scouts.org.uk\u00A0\u003C/strong\u003E\u003Cbr\u003Ewww.scouts.org.uk is the official website of The Scout Association and provides regular news updates, general information on Scouts, material for young people and access to a range of online member resources.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/6-the-structure-of-the-uk-headquarters-of-the-scout-association/69-uk-headquarters-staff/","id":40064,"nodeName":"6.9 UK Headquarters Staff","title":"UK Headquarters Staff","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"UK Headquarters Staff","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out the policy and rules for the UK Headquarters of The Scout Association.","subHeader":"Find out the policy and rules for the UK Headquarters of The Scout Association.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDA2NCJ9","canonicalUrl":"https://www.scouts.org.uk/por/6-the-structure-of-the-uk-headquarters-of-the-scout-association/69-uk-headquarters-staff/"},{"number":"6.10","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E6.10.1.1 Purpose \u003Cbr\u003E\u003C/strong\u003EThese Scout Councils exist to advise their respective Chief Volunteers in all matters relating to the exercise of the Chief Volunteers\u0027 discretionary powers as specified by UK\u202FHeadquarters, and to perform such administrative and executive duties as may be delegated to them by UK\u202FHeadquarters, which may include management of their financial affairs. \u0026nbsp;\u00A0\u003C/p\u003E\n\u003Cp\u003EUK\u202FHeadquarters makes and approves constitutions for Country Scout Councils to facilitate the performance of delegated duties.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E6.10.1.2 Northern Ireland \u003Cbr\u003E\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EUnder the Scout Constitution for Northern Ireland, the affairs of The Scout Association are under the charge of The Northern Ireland Scout Council, with a committee for the management of its business. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003EUnder the authority of UK\u202FHeadquarters, Northern Ireland Headquarters is the body responsible for matters of programme, learning and administration in Northern Ireland.\u00A0\u003C/li\u003E\n\u003Cli\u003ENorthern Ireland has separate legal and educational systems and its own system of local government.\u00A0\u003C/li\u003E\n\u003Cli\u003ECertain Rules concerning structure, trusteeship, property and charitable status therefore do not apply in Northern Ireland without modification.\u00A0\u003C/li\u003E\n\u003Cli\u003ENorthern Ireland Scout Council is designated as a County for the purposes of the Bye Laws only.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E6.10.1.3 Scotland\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EUnder the Scout Constitution for Scotland, the affairs of The Scout Association are under the charge of The Scottish Council of The Scout Association, with a committee for the management of its business. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003EUnder the authority of UK\u202FHeadquarters, Scottish Headquarters is the body responsible for matters of programme, learning and administration in Scotland.\u00A0\u003C/li\u003E\n\u003Cli\u003EScotland has separate legal and educational systems and its own system of local government.\u00A0\u003C/li\u003E\n\u003Cli\u003ECertain Rules concerning structure, trusteeship, property and charitable status therefore do not apply in Scotland without modification. \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E6.10.1.4\u00A0Wales/Cymru\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EUnder the ScoutsCymru Constitution for Wales, the affairs of The Scout Association are under the charge of The Council of ScoutsCymru, with a Trustee Board accountable for the strategic management of its business.\u003C/li\u003E\n\u003Cli\u003EUnder the authority of UK\u202FHeadquarters, ScoutsCymru Headquarters is the body responsible for matters of programme, learning and administration in Wales.\u00A0\u003C/li\u003E\n\u003Cli\u003EWales has separate legislation and educational system and its own system of local government. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003ERules and regulations concerning structure, trusteeship, property and charitable status must comply with the Charity Commission for England and Wales.\u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/6-the-structure-of-the-uk-headquarters-of-the-scout-association/610-the-country-scout-councils-of-northern-ireland-scotland-wales/","id":48437,"nodeName":"6.10 The Country Scout Councils of Northern Ireland, Scotland, Wales","title":"The Country Scout Councils of Northern Ireland, Scotland, Wales","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts 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Two of the countries are \u003Ca rel=\u0022noopener\u0022 href=\u0022https://commonslibrary.parliament.uk/research-briefings/cbp-9706/\u0022 target=\u0022_blank\u0022 title=\u0022House of Commons library\u0022\u003EBritish Overseas Territories\u003C/a\u003E. They are under the Leadership of the Area Lead Volunteer for BSO who is appointed by UK Headquarters under the recommendation of the Chief Volunteer for International. The Area Lead Volunteer for BSO is responsible to the Chief Volunteer for International.\u003C/li\u003E\n\u003Cli\u003EBritish Scouting Overseas is an Area and the Area is a charity registered in England with the Charity Commission for England and Wales. Organisationally, BSO has four Districts.\u003C/li\u003E\n\u003Cli\u003EThe Area receives appropriate support from UK Headquarters as agreed with the Area Lead Volunteer for BSO.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E6.11.1.2 The Overseas Territories\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ETerritories of The Scout Association are established overseas, with local Chief Scouts and Chief Commissioners. The Overseas Territories are not a part of British Scouting Overseas. They are five of the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://commonslibrary.parliament.uk/research-briefings/cbp-9706/\u0022 target=\u0022_blank\u0022 title=\u0022House of Commons library\u0022\u003EBritish Overseas Territories\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003ETheir constitutions are granted by UK\u202FHeadquarters and may be withdrawn at its discretion.\u00A0\u003C/li\u003E\n\u003Cli\u003EVariations to the rules of The Scout Association may be sanctioned by UK Headquarters to suit the local circumstances of an Overseas Territory.\u003C/li\u003E\n\u003Cli\u003EThe Chief Volunteer for International is responsible to the UK Chief Volunteer for the efficiency and well-being of Scouts in Overseas Territories and for relations with Scout Associations in Commonwealth Countries.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/6-the-structure-of-the-uk-headquarters-of-the-scout-association/611-british-scouting-overseas-and-the-overseas-territories/","id":87483,"nodeName":"6.11 British Scouting Overseas and the Overseas Territories","title":"British Scouting Overseas and the Overseas Territories","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"British Scouting Overseas and the Overseas Territories","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NzQ4MyJ9","canonicalUrl":"https://www.scouts.org.uk/por/6-the-structure-of-the-uk-headquarters-of-the-scout-association/611-british-scouting-overseas-and-the-overseas-territories/"},{"number":"6.12","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E6.12.1.1 Scout Shops Limited \u003Cbr\u003E\u003C/strong\u003EScout Shops Limited is a wholly owned subsidiary of The Scout Association. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIt is primarily involved in supporting the parent charity through the sourcing and distribution of merchandise such as the supply of uniform, badges, resources, souvenirs and camping equipment. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EProfits generated are used to support The Scout Association.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E6.12.1.2 Scout Products Limited \u003Cbr\u003E\u003C/strong\u003EScout Products Limited is a wholly owned subsidiary of The Scout Association.\u003C/p\u003E\n\u003Cp\u003EIts principal activity is the procurement and supply of products associated with The Scout Association, coordinating purchases from \u003Ca rel=\u0022noopener\u0022 href=\u0022https://shop.scouts.org.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Scout Store\u0022\u003EScout Store\u003C/a\u003E. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EProfits generated are used to support The Scout Association.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E6.12.1.3 Scout Services Limited \u003Cbr\u003E\u003C/strong\u003EScout Services Limited is a wholly owned subsidiary of The Scout Association.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIts principal activity is that of sponsorship and marketing services for The Scout Association and other commercial activities. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EProfits generated are used to support The Scout Association.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E6.12.1.4 Scout Insurance Services Limited (trading as Unity Insurance Services) \u003Cbr\u003E\u003C/strong\u003EScout Insurance Services Limited (trading as Unity Insurance Services) is The Scout Association\u2019s dedicated insurance broker providing insurance support to it and to the Scout movement in the UK.\u202F \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EUnity arranges liability insurance and personal accident and medical expenses cover for The Scout Association and its members.\u202F \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EUnity provides additional specialist insurance cover that Groups, Districts, Counties and campsites may need.\u202F \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EUnity is authorised and regulated by the Financial Conduct Authority and, as a wholly owned subsidiary of The Scout Association, profits generated are used to support The Scout Association.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E6.12.1.5 Scout Association Trust Corporation\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe Scout Association Trust Corporation (SATC) does not apply to Scotland. 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For these types of incidents, in Scotland, Northern Ireland and Wales, the relevant Country Headquarters will be informed by UK Headquarters.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/7-emergency-procedures/72-incident-severity-levels/","id":89462,"nodeName":"7.2 Incident Severity Levels","title":"Incident Severity Levels","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Incident Severity Levels","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84OTQ2MiJ9","canonicalUrl":"https://www.scouts.org.uk/por/7-emergency-procedures/72-incident-severity-levels/"},{"number":"7.3","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E7.3.1.1 Reporting\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll incidents involving individuals or damage to property must be reported as required by POR 7.2 and 7.4.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E7.3.1.2 Responsibility\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIn the event of an incident involving an injury to an individual, the leader in charge or a nominated volunteer must:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ealert the appropriate rescue or emergency services, if required\u003C/li\u003E\n\u003Cli\u003Einform their designated InTouch person \u2013 this may be a third party person or their Lead Volunteer\u003C/li\u003E\n\u003Cli\u003Enotify the next of kin, in accordance with guidance from your Lead Volunteer or UK Headquarters\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EIf the designated InTouch person or Lead Volunteer cannot be contacted, then the incident must be escalated without delay to the next level Lead Volunteer.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E7.3.1.3 Media communications\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ECommunications with the news media whether directly or through social media platforms must not be initiated by members of the party or others involved in the incident.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAll communication with the news media must be referred to \u003Ca href=\u0022/contact-us/media-enquiries/\u0022 title=\u0022Media enquiries\u0022\u003EUK Headquarters\u003C/a\u003E or the home Lead Volunteer.\u003C/li\u003E\n\u003Cli\u003EThe news media may arrive at the incident or contact those involved before any communication with UK Headquarters has been established. Take care if the news media contact you. You must seek support in these situations by calling UK Headquarters before talking to the media.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe Duty Media Officer at UK Headquarters will offer advice and assistance in dealing with the news media when emergencies and incidents occur.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E7.3.1.4 Incidents abroad\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIn the case of an incident abroad, involving a hospital stay or loss of life, the Leader in charge, designated InTouch person or nominated volunteer must notify relevant appropriate agencies required by their travel provider.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E7.3.1.5 Role of Lead Volunteer(s)\u0026nbsp; \u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe Lead Volunteer responsible for the party must ensure that: \u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eclear communication links are maintained with a responsible person in the area of the incident, the next of kin and UK Headquarters.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eappropriate arrangements are made for the return of the party, as necessary\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ein serious situations, every assistance is available to ensure the next of kin may visit the casualty\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E7.3.1.6 Role of UK Headquarters\u003C/strong\u003E\u003Cbr\u003EUK Headquarters, when notified, will contact the Lead Volunteer of the area in which the incident occurred. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E7.3.1.7 Role of home Lead Volunteer(s)\u003C/strong\u003E\u003Cbr\u003EThe home Lead Volunteer, in conjunction with the Leader in Charge of the party or other responsible person, must produce, if required by UK Headquarters, a local \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/incidents-and-illness/emergencies-and-incident-reporting/learning-from-incidents/\u0022 title=\u0022Learning from incidents\u0022\u003ESafety Learning Review\u003C/a\u003E relating to authorisation, skills, equipment, briefing and leadership of the party involved, together with their observations relating to the sequence of events and possible causes of the incident. \u0026nbsp;\u003Cbr\u003EThis report must be submitted to the home County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer who must forward it to UK Headquarters accompanied by their own observations relating to the circumstances. The report should include details of County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) support for education and learning in respect of such activities and, as appropriate, any recommendations they intend to implement in the light of experience gained. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E7.3.1.8 Learning review initiated by UK Headquarters\u003C/strong\u003E\u003Cbr\u003EIn the case of a fatality, or an incident that UK Headquarters considers could have resulted in a fatality, the Company Secretary of The Scout Association will establish a safety learning review on behalf of the Board of Trustees.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E7.3.1.9 Notifying external agencies\u003C/strong\u003E\u003Cbr\u003EWhen incidents occur during air or water activities, the correct government agency or water navigation authority must be notified.\u003C/p\u003E\n\u003Cp\u003ESome National Governing or Awarding Bodies also require their members to notify them in the event of an incident\u003C/p\u003E\n\u003Cp\u003EFor guidance on reporting to external agencies, visit \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/incidents-and-illness/emergencies-and-incident-reporting/\u0022 title=\u0022Emergencies and Incident Reporting\u0022\u003EWhen and How to Report to External Agencies\u003C/a\u003E for more information.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/7-emergency-procedures/73-emergency-procedures/","id":40093,"nodeName":"7.3 Emergency Procedures","title":"Emergency Procedures","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Emergency Procedures","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out the policy and rules for Scouts\u0027 emergency procedures.","subHeader":"Find out the policy and rules for Scouts\u0027 emergency procedures.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDA5MyJ9","canonicalUrl":"https://www.scouts.org.uk/por/7-emergency-procedures/73-emergency-procedures/"},{"number":"7.4","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E7.4.1.1 Reporting to UK Headquarters\u003C/strong\u003E\u003Cbr\u003EIn the event of an incident, volunteers must follow the reporting requirements set by The Scout Association. This includes:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ealways completing the local reporting process (see POR 7.4.1.2)\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003Efor near misses and reportable incidents\u003C/strong\u003E, the UK Headquarters online incident reporting form must be submitted.\u003Cbr\u003EThis form must be used to inform UK Headquarters whenever any person, whether a member or not and whether in the UK or another country, is involved in an incident arising from, or connected to, a Scout activity or Scout property.\u003Cbr\u003EUpon submitting the online form, UK Headquarters will follow up with appropriate guidance and support. If additional information is required, a Safety Officer will contact the reporter, which may also include a request for a local learning review to be conducted.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EIncidents requiring prompt contact with UK Headquarters:\u003C/strong\u003E\u003Cbr\u003EYou must call UK Headquarters if you experience an incident in which one or more of the following apply:\u003Cbr\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ea fatality as a consequence of a scouting activity\u003C/li\u003E\n\u003Cli\u003Ea hospital stay likely to be 3 or more days\u003C/li\u003E\n\u003Cli\u003Emultiple casualties from a reportable incident with overnight hospitalisation\u003C/li\u003E\n\u003Cli\u003Ethe collapse of a significant structure, whether injury was suffered or not\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003EImportant:\u003C/strong\u003E If a call has been made to UK Headquarters, the online incident reporting form must still be completed.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ENote: \u003C/strong\u003EMinor injuries or illnesses that do not require such medical treatment must still be recorded locally. If medical attention is later sought, the incident must then be reported to UK Headquarters retrospectively.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E7.4.1.2 Local reporting processes\u003Cbr\u003E\u003C/strong\u003EAll Groups, Explorer Units, Districts \u0026nbsp;and Counties must have an appropriate local process in place, to ensure that incidents are:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Epromptly reported to the relevant Lead Volunteer (e.g. Group Lead Volunteer or District Lead Volunteer or County Lead Volunteer)\u003C/li\u003E\n\u003Cli\u003Eaccurately recorded and retained the incident details in local records.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EFor more information and detailed guidance on local reporting processes and practices, please visit the \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/incidents-and-illness/emergencies-and-incident-reporting/\u0022 title=\u0022Emergencies and Incident Reporting\u0022\u003Elocal reporting\u003C/a\u003E webpage.\u003C/p\u003E\n\u003Cp\u003EThese local records may help support \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/incidents-and-illness/emergencies-and-incident-reporting/learning-from-incidents/\u0022 title=\u0022Learning from incidents\u0022\u003Esafety learning reviews\u003C/a\u003E and may be requested by UK Headquarters or the relevant County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer following an incident.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E7.4.1.3 Admission of liability \u003Cbr\u003E\u003C/strong\u003EIn the event of any injury, fatality, or third-party property damage, no admission of liability must be made by any member of the party or Lead Volunteer unless explicitly advised by UK Headquarters.\u003C/p\u003E\n\u003Cp\u003ESee POR 7.3 for the procedures to follow in the event of an emergency or critical incident.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/7-emergency-procedures/74-incident-reporting/","id":40085,"nodeName":"7.4 Incident Reporting","title":"Incident Reporting","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Incident Reporting","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out the policy and rules for Scouts\u0027 emergency procedures.","subHeader":"Find out the policy and rules for Scouts\u0027 emergency procedures.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDA4NSJ9","canonicalUrl":"https://www.scouts.org.uk/por/7-emergency-procedures/74-incident-reporting/"}],"id":40084,"nodeName":"7. Emergency procedures","title":"Emergency procedures","type":"pORChapter","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Emergency procedures","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out the policy and rules for Scouts\u0027 emergency procedures.","subHeader":"Find out the policy and rules for Scouts\u0027 emergency procedures.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDA4NCJ9","canonicalUrl":"https://www.scouts.org.uk/por/7-emergency-procedures/"},{"number":"8","url":"/por/8-this-chapter-is-intentionally-blank/","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EChapter 8 from the Autumn 2025 edition of POR has moved to Chapter 5g in the Spring 2026 edition of POR.\u003C/p\u003E\n\u003Cp\u003EThis \u2018empty\u2019 Chapter 8 has been retained in order to avoid renumbering subsequent POR Chapters.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"rules":[],"id":40073,"nodeName":"8. This chapter is intentionally blank","title":"This chapter is intentionally blank","type":"pORChapter","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"This chapter is intentionally blank","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out the policy and rules for insurance in Scouts.","subHeader":"Find out the policy and rules for insurance in Scouts.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDA3MyJ9","canonicalUrl":"https://www.scouts.org.uk/por/8-this-chapter-is-intentionally-blank/"},{"number":"9","url":"/por/9a-activities/","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EChapter 9a is formed from sections 9.1, 9.2, 9.3, 9.4, 9.6, 9.7, 9.8, 9.9 from Autumn 2025 POR.\u003C/p\u003E\n\u003Cp\u003ESection 4.3.10 (Ratios) from Autumn 2025 POR has been moved into 9a.1 (see 9a.1.1, 9a.1.2 and 9a.1.3).\u003C/p\u003E\n\u003Cp\u003EThis chapter applies to all activities conducted by our members anywhere in the world.\u003C/p\u003E\n\u003Cp\u003EA list of available guidance on activities is contained in the \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/\u0022 title=\u0022General Activity Guidance\u0022\u003Egeneral activity guidance\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EFurther advice may be available from District and County Programme Teams and Lead Volunteers. You may also contact UK Headquarters by emailing\u0026nbsp;\u003Ca rel=\u0022noopener\u0022 href=\u0022mailto:support@scouts.org.uk\u0022 target=\u0022_blank\u0022 title=\u0022Contact email\u0022\u003Esupport@scouts.org.uk\u003C/a\u003E. In addition to the factsheets stated in this chapter, other resources may be available to provide guidance in specific activity areas.\u003C/p\u003E\n\u003Cp\u003E\u003Csup\u003E[NI]\u003C/sup\u003E In Northern Ireland there are no Counties. The Northern Ireland Country Team has roles equivalent to the County roles referred to in this chapter.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"rules":[{"number":"9a.1","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9a.1.1 Before an activity\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.1.1 Appointing a leader in charge\u0026nbsp;\u003Cbr\u003E\u003C/strong\u003EA Leader in charge must be appointed for each activity. This person must hold a full appointment.\u003Cstrong\u003E\u003Cbr\u003E\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003E\u003Cstrong\u003EFor section activities involving only youth members of one section:\u003C/strong\u003E\u003Cbr\u003EThe Leader in charge will normally be an adult who is a member of the relevant Section Team. It does not have to be the Section Team Leader.\u003Cbr\u003EThe Section Team must nominate the Leader in charge for each activity.\u003Cbr\u003EThere may be occasions when the Leader in charge is not from the relevant Section Team. In this case the person nominated as Leader in charge must be advised, prior to the start of the activity, to the Group Lead Volunteer (for Squirrels, Beavers, Cubs, Scouts) or to the District 14-24 Team Leader (for Explorers).\u003Cbr\u003EExamples of section activities include:\u003Cbr\u003E\n\u003Cul\u003E\n\u003Cli\u003Esection meetings at the normal meeting place\u003C/li\u003E\n\u003Cli\u003Etrips or other events involving the section members\u003C/li\u003E\n\u003Cli\u003Esection residential activities (whether camps or indoors).\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EFor activities involving more than one of the Group\u2019s sections (or two or more sections but from different Groups), or the District\u2019s sections (Explorers and Scout Network):\u003C/strong\u003E\u003Cbr\u003EThe Leader in charge must be agreed by the Group Lead Volunteer(s) or the District 14-24 Team Leader as appropriate.\u003Cbr\u003EExamples of these activities include:\u003Cbr\u003E\n\u003Cul\u003E\n\u003Cli\u003Emeetings or activities involving more than one section\u003C/li\u003E\n\u003Cli\u003Ea Group Family Camp\u003C/li\u003E\n\u003Cli\u003Ea Group activity day\u003C/li\u003E\n\u003Cli\u003Ea camp involving Scouts and Explorers.\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EFor District, County, Country, and UK Headquarters events involving more than one activity:\u003C/strong\u003E\u003Cbr\u003EAn overall Leader in charge must be appointed, in writing, by the relevant Lead Volunteer or national equivalent. \u00A0\u003Cbr\u003EExamples of such activities include:\u00A0\u003Cbr\u003E\n\u003Cul\u003E\n\u003Cli\u003Ea District or County camp or jamboree\u003C/li\u003E\n\u003Cli\u003Ea District Sixers Training\u003C/li\u003E\n\u003Cli\u003Ea County section \u2018fun day\u2019\u003C/li\u003E\n\u003Cli\u003Ea County Group Lead Volunteer conference\u003C/li\u003E\n\u003Cli\u003Ea UK contingent attending a major event (for example a World Scout Jamboree)\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EEvents involving more than one activity\u003C/strong\u003E\u003Cbr\u003EWhere an event involves more than one activity, a Leader in charge must be assigned for each individual activity within the event.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.1.2 The role of the leader in charge\u003C/strong\u003E\u003Cbr\u003EBefore the start of each activity, the Leader in charge must ensure that:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eit is appropriate to the age and abilities of all participants\u00A0\u003C/li\u003E\n\u003Cli\u003Eany legal requirements for the activity have been complied with \u00A0\u003C/li\u003E\n\u003Cli\u003Eit complies to the general and specific activity rules set out in this chapter, including the numbers of adults required to run the activity safely\u003C/li\u003E\n\u003Cli\u003Eany other requirements of The Scout Association, including the Safeguarding Policy and Safety Policy, are complied with\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe members of the team(s) planning and delivering the activity collectively has any necessary permits (Adventurous Activity and Nights Away) and qualifications and skills to deliver the programme in accordance with The Scout Association\u2019s rules and safety standards.\u00A0\u003C/li\u003E\n\u003Cli\u003Ethere is additional, responsible supervision as required, including for those in the locality of the activity but not actively involved, see POR 9a.1.2.\u003C/li\u003E\n\u003Cli\u003Ea \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/risk-assessments/\u0022 title=\u0022Risk assessments\u0022\u003Erisk assessment (FS120000)\u003C/a\u003E is carried out, recorded and the safety instructions are communicated to all supervising adults and participants.\u00A0\u003Cbr\u003EThe risk assessment needs to be proportionate. For example, any activity involving young people must have a risk assessment in place. Gatherings of adults (for example a County Group Lead Volunteer Conference) should also have a risk assessment in place, but a 1-to-1 meeting of a couple of adults in a home or in a caf\u00E9 should be arranged with safety in mind but may not have a publicly available risk assessment.\u00A0\u003C/li\u003E\n\u003Cli\u003Esuitable \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/intouch/\u0022 title=\u0022InTouch\u0022\u003EInTouch (FS120075)\u003C/a\u003E arrangements are in place \u00A0\u003C/li\u003E\n\u003Cli\u003EEmergency Procedures are in place (POR Chapter 7)\u003C/li\u003E\n\u003Cli\u003Eall activities must have access to someone holding a relevant and current first aid qualification and access to suitable first aid materials. \u00A0For adventurous activities and nights away, this access must be immediate. \u00A0The detail of the first aid skills required must be identified by the risk assessment, but the minimum qualifications (or equivalents) are:\u00A0\n\u003Cul\u003E\n\u003Cli\u003EA full first aid certificate as defined at \u003Ca href=\u0022/volunteers/running-things-locally/local-teams/volunteering-development-teams/tools-to-support-volunteering-development-teams/discover-first-response/first-aid-requirements-and-insurance-for-scout-activities/\u0022 title=\u0022First Aid requirements for Scout activities\u0022\u003EFirst Aid (FS120052)\u003C/a\u003E is required for all remote activities, where travelling time is three hours or more (in the method of travel being used) to a point of refuge including at least one of:\u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ea road which carries a normal road-going ambulance\u003C/li\u003E\n\u003Cli\u003Ea building which is occupied (such as a farm or harbour)\u003C/li\u003E\n\u003Cli\u003Eanother means of calling help (such as a telephone box)\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EFirst Response is required for all other activities\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003Eeach participant has received appropriate training \u00A0\u003C/li\u003E\n\u003Cli\u003Eall equipment is appropriate for the activity\u00A0\u003C/li\u003E\n\u003Cli\u003Eall supervising adults and participants are made aware of who is in charge\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe relevant District or County Lead Volunteer has approved the activity (POR 9a.1.3).\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.1.3 Risk assessment and adult presence\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EFor all activities, the Leader in Charge must assess the risks and ensure that sufficient adults aged 18 or over will be present to ensure a safe environment for the operation of the activity. This will often require more adults than the minimum numbers required in POR 9a.1.2.2.\u003C/li\u003E\n\u003Cli\u003EAlthough Young Leaders are members of their Section Team, they must not be included in numbers for ratios (either as young people or as \u2018adults\u2019). \u00A0\u003Cbr\u003EWhere Young Leaders are present at an activity, one adult member of the activity team aged over 18 and with a full appointment must be designated as also having responsibility for the Young Leader(s). If no adult member of the activity team is able to take on that responsibility, then a separate adult must be recruited in addition to the adults required to meet the minimum adult ratios (POR 9a.1.2).\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.1.4 Additional requirements\u003Cbr\u003E\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAll adults and helpers at a Nights Away activity must hold a completed and satisfactory Personal Enquiry.\u00A0\u003C/li\u003E\n\u003Cli\u003EOnly in the event of an emergency may an adult or helper be alone overnight with young people on a nights away activity.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9a.1.2 Ratios of adults and young persons\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.2.1 Minimum Adult Ratios\u003C/strong\u003E\u003Cbr\u003EThe Leader in Charge must be present at all times. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe programme and the risk assessment for the meeting or activity determines the number of adults or helpers that must be present to ensure a safe, effective and enjoyable activity.\u003C/p\u003E\n\u003Cp\u003EHowever, if the number of adults or helpers calculated using the table below exceeds the number derived from the programme and the risk assessment, it is this larger number of adults or helpers that must be present.\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 100.059%; height: 384px;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr style=\u0022height: 290.667px;\u0022\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 290.667px;\u0022\u003E\u003Cstrong\u003ESection\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 290.667px;\u0022\u003E\n\u003Cp\u003E\u003Cstrong\u003EFor section activities held:\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli style=\u0022font-weight: bold;\u0022\u003Ein the usual meeting place\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003Eoutdoors in the immediate vicinity of, the usual meeting place \u003C/strong\u003E\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003EBut not including nights away activities\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 290.667px;\u0022\u003E\n\u003Cp\u003E\u003Cstrong\u003EFor:\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003E\u003Cstrong\u003Esection activities held away from the usual meeting place\u003C/strong\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003Enights away activities (at any venue) which are led by a Nights Away permit holder and are not led under a Nights Away Passport\u003C/strong\u003E\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003ESquirrels\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003ELeader in Charge plus 1 adult or helper per 6 Squirrels\u00A0\u003Cbr\u003EMinimum 3 adults or helpers\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003ELeader in Charge plus 1 adult or helper per 4 Squirrels\u00A0\u003Cbr\u003EMinimum 3 adults or helpers\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003EBeavers\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003EThe Leader in charge plus at least 1 other adult or helper.\u003Cbr\u003EMinimum 2 adults or helpers\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003ELeader in Charge plus 1 adult or helper per 6 Beavers\u00A0\u003Cbr\u003EMinimum 2 adults or helpers\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003ECubs\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003EThe Leader in charge plus at least 1 other adult or helper.\u003Cbr\u003EMinimum 2 adults or helpers\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003ELeader in Charge plus 1 adult or helper per 8 Cubs\u00A0\u003Cbr\u003EMinimum 2 adults or helpers\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003EScouts\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003EThe Leader in charge plus at least 1 other adult or helper.\u003Cbr\u003EMinimum 2 adults or helpers\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003E1 adult or helper per 12 Scouts, including the Leader in Charge\u003Cbr\u003EMinimum 2 adults or helpers\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003EExplorers\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003EThe Leader in charge plus at least 1 other adult or helper.\u003Cbr\u003EMinimum 2 adults or helpers\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003EMinimum 2 adults or helpers, including the Leader in Charge\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.2.2 Support where no adult with a full role is present\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe ratios rules in POR 9a.1.2.2 specify the need for adults from the Section Team with a full adult role to be present at each activity. \u00A0\u003Cbr\u003EIf none of the Section Team who currently hold a full adult role can attend an activity, or for activities organised by others (for example Districts or Counties), it is important that the safety, safeguarding and pastoral care needs of young people and members are met at all times.\u202F\u00A0\u003C/li\u003E\n\u003Cli\u003EIf none of the Section Team currently hold a full adult role it is acceptable for an experienced member or Team Leader from another Section Team, or from the Group Leadership Team or from the District 14-24 Team, to support in the interim. \u00A0\u00A0\u003Cbr\u003EThis member must have a full adult role, should have experience of working with the section, and must attend each activity to ensure that the safety, safeguarding and pastoral care needs of young people and members are met during the activity.\u00A0\u003C/li\u003E\n\u003Cli\u003EThese arrangements must be agreed on a case-by-case basis and confirmed in writing prior to the activity commencing by:\u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe Group Lead Volunteer (for Squirrels, Beavers, Cubs, Scouts)\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe District 14-24 Team Leader (for Explorers)\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe District Lead Volunteer in the case of a Group Lead Volunteer or District 14-24 Team Leader providing the support.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EIf it is a frequent occurrence\u202Fthat no adults with a full adult role from a particular\u202Fsection can attend regular section activities, then it is essential that the Group Lead Volunteer (or District 14-24 Team Leader for Explorers) conducts a review of the situation. \u00A0\u00A0\u003Cbr\u003EAppropriate actions must then be taken to mitigate the risk of these exceptions recurring.\u202F\u202F\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.2.3 Group, District, County organised activities\u003C/strong\u003E\u003Cbr\u003EFor activities organised by Group, District or County, the Leader in charge must ensure compliance with:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eminimum adult ratio numbers from POR 9a.1.2.1\u003C/li\u003E\n\u003Cli\u003Ethe requirements of POR 9a.1.1.2.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.2.4 Prohibited activities\u003C/strong\u003E\u003Cbr\u003EThese activities are not permitted within The Scout Association:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Etowing of inflatables behind powered watercraft, such as banana boating\u003C/li\u003E\n\u003Cli\u003Ebungee jumping\u003C/li\u003E\n\u003Cli\u003Ehitch hiking\u003C/li\u003E\n\u003Cli\u003Eknife throwing\u003C/li\u003E\n\u003Cli\u003Earchery tag and other combat style archery activities\u003C/li\u003E\n\u003Cli\u003Etrotti biking\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.2.5 Other activities\u003Cbr\u003E\u003C/strong\u003EThere are many opportunities for members to take part in activities which are not specifically covered in these activity rules. Where an activity is not covered by any other rules the Leader in Charge of the activity must:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eassess the risks involved, document and communicate this to all involved\u003C/li\u003E\n\u003Cli\u003Eensure all members\u2019 physical and emotional well-being can meet the requirements of the activity\u00A0\u003C/li\u003E\n\u003Cli\u003Eensure that all equipment used fits the participants and is suitable for the activity\u00A0\u003C/li\u003E\n\u003Cli\u003Eobtain the approval of the relevant District or County Lead Volunteer, or their nominee\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9a.1.3 Approval of an activity\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.3.1 Activities for Squirrels, Beavers, Cubs, Scouts, Explorers and Scout Network\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe District Lead Volunteer is responsible for approving all activities for Squirrels, Beavers, Cubs, Scouts, Explorers and Scout Network taking place for members from the District. This must be by means of a system agreed between the District Lead Volunteer and each Group Lead Volunteer or District 14-24 Team Leader. See\u0026nbsp;\u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/approving-activities-guidance-for-lead-volunteers/\u0022 title=\u0022Approving Activities - Guidance for Lead Volunteers\u0022\u003EApproving Activities \u2013 Guidance for Lead Volunteers (FS120015)\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.3.2 \u003Cspan class=\u0022NormalTextRun SCXW164982010 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 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data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;4\u0026quot;,201342448,\u0026quot;2\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;4\u0026quot;,469769226,\u0026quot;NunitoSans-Regular,\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,268442635,\u0026quot;22\u0026quot;,335551500,\u0026quot;855309\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Heading 3 Char\u0026quot;]}\u0022\u003EActivities for groups of adults\u003C/span\u003E\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe relevant District or County Lead Volunteer or nominee is responsible for approving all activities for groups of adults, where each individual is aged 18 and over.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.3.3 Special events\u0026nbsp;\u003Cbr\u003E\u003C/strong\u003EApproval for special events and activities must be granted by a County Lead Volunteer, a Regional Lead Volunteer, or a Chief Volunteer, as appropriate.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EA special event or activity is one that is not within the scope of POR 9a.1.3.1 or POR 9a.1.3.2.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.3.4 Overriding authority\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFor safety reasons only, the District or County Lead Volunteer, or their nominee, of the area where the activity takes place has an overriding authority, in consultation with the home Lead Volunteer, to direct that any activity should be postponed, stopped, or cancelled.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.3.5 Additional requirements for adventurous activities\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThere are additional requirements for the District Lead Volunteer and County Lead Volunteer approval for those adventurous activities which fall within the scope of The Scout Association\u2019s Adventurous Activity Permit Scheme (POR 9a.7).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.3.6 External instructors or leaders\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen professional instructors or leaders from outside the movement are engaged, separate rules apply (POR 9a.7).\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9a.1.4 During an activity\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.4.1 Continuous risk assessment\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAdults must continue to \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/risk-assessments/\u0022 title=\u0022Risk assessments\u0022\u003Eassess risk (FS120000)\u003C/a\u003E throughout an activity.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.4.2 Weather\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAppropriate weather forecasts must be obtained before the activity, and appropriate ongoing weather monitoring must be undertaken and acted upon to inform the ongoing risk assessment and safe management of the activity, equipment required and location. Each participant must be suitably equipped to cope with predicted extremes of weather.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.4.3 Safety considerations\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll activities must be undertaken in accordance with The Scout Association\u2019s Safety Policy (POR 2a.8) and must adhere to the relevant general and specific activity rules set out in POR Chapters 9a and 9b.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/9a-activities/9a1-preparation-generic-rules-and-definitions-for-all-activities/","id":40102,"nodeName":"9a.1 Preparation, generic rules and definitions for all activities","title":"Preparation, generic rules and definitions for all activities","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Preparation, generic rules and definitions for all activities","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for activities.","subHeader":"Find out about Scouts\u0027 policy and rules for activities.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDEwMiJ9","canonicalUrl":"https://www.scouts.org.uk/por/9a-activities/9a1-preparation-generic-rules-and-definitions-for-all-activities/"},{"number":"9a.2","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9a.2.1 Nights away Permit Scheme\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.1.1\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAll camping and residential activities within the United Kingdom are subject to POR 9a.2.\u0026nbsp;\u003Cbr\u003EThis includes all activities where it is intended that young people will sleep overnight and arrangements are put in place for this purpose, such as sleepovers, camps, Pack Holidays, and expeditions. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ENights away abroad are subject to POR 9a.3.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9a.2.2 Nights away responsibilities\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.2.1 Leader in charge \u2013 all nights away activities\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Leader in charge of a camp or residential activity involving young people under 18 years old must ensure that: \u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe team responsible for organising and delivering the activity includes a Nights Away Permit Holder, unless the Leader in charge holds the Nights Away Permit themselves. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe Nights Away Permit Holder is present at the activity during the overnight stay and remains responsible at all times for all aspects of the \u0022nights away\u0022 component(s) of the activity.\u00A0\u003C/li\u003E\n\u003Cli\u003Eall activities within the programme are led by individuals with the necessary permits, qualifications, or relevant skills. If the Leader in charge holds the required permit or qualification for a specific activity, they must ensure, during the programme planning phase, that their responsibilities as Leader in charge will be effectively managed while they are overseeing the specific activity.\u003C/li\u003E\n\u003Cli\u003Eparents are informed about the broad programme of activities and the name of the individual who will be Leader in charge\u00A0\u003C/li\u003E\n\u003Cli\u003Eparents have indicated their consent for their young person(s) to participate. \u00A0\u003C/li\u003E\n\u003Cli\u003Eensure the relevant notification is made, in accordance with POR 9a.2.3.5.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EAn activity leader may be working towards their permit under the supervision of a permit holder, but the permit holder remains the Leader in Charge.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.2.2 Leader in charge \u2013 nights away activities involving multiple sections\u00A0\u003C/strong\u003E\u003Cbr\u003EIn addition to meeting the requirements of POR 9a.2.2.1, the Leader in Charge of a camp or residential activity involving young people under 18 years old from multiple sections, Groups, Districts, Counties, Country, or UK Headquarters must also ensure that:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EEach young person attending belongs to a defined residential group.\u00A0\u003C/li\u003E\n\u003Cli\u003EEach residential group has an assigned Nights Away Permit holder. There is no limit to the number of groups that a permit holder has responsibility for, but they remain responsible for the standard of the activity for each residential group.\u00A0\u003C/li\u003E\n\u003Cli\u003EPOR 9a.2.3.5 (notification of the nights away activity) is followed for each residential group attending the activity.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.2.3 Granting Permits\u00A0\u003C/strong\u003E\u003Cbr\u003EThe District Lead Volunteer or Permit Approver is responsible for: \u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eissuing Nights Away Permits in accordance with the application, assessment, approval process described in the appropriate factsheet.\u00A0\u003Cbr\u003EA Nights Away Permit must only be granted following the recommendation of a Nights Away Assessor. The level of the Nights Away Permit must not be increased beyond the Nights Away Assessor\u2019s recommendation without undergoing a further assessment by a Nights Away Assessor\u00A0\u003C/li\u003E\n\u003Cli\u003Esuspending or withdrawing Nights Away Permits as per POR 9a.2.4\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThe County Lead Volunteer or Permit Approver has these responsibilities for nights away permits issued at County level.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.2.4 District Lead Volunteer responsibilities\u003C/strong\u003E\u003Cbr\u003EThe District Lead Volunteer or Nights Away Approver must:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Emake sure that all adult members who are present overnight at a nights away activity have completed, and are in date for, their safeguarding and safety learning which must be recorded on their membership record on the membership system. \u00A0\u003Cbr\u003EThis learning requirement does not apply to helpers and other non-members attending the activity. \u00A0Additionally, it also does not apply to Scout Network members who are attending the activity as participants, providing they are not supporting or delivering activities for members under the age of 18\u00A0\u003C/li\u003E\n\u003Cli\u003Ein countries other than Scotland, make sure that all adults who may be present overnight at the nights away activity have a valid criminal record check.\u003C/li\u003E\n\u003Cli\u003Ein Scotland, make sure that all persons aged 16 or over (including Young Leaders or Young Helpers) who\u202Fwill be carrying out a Regulated Role during\u202Fthe\u202Fnights\u202Faway\u202Factivity have a valid criminal record check (Scouts\u2019 PVG disclosure). \u00A0\u003C/li\u003E\n\u003Cli\u003Eensure compliance with POR 9a.5 for groups visiting Scotland from any country other than Scotland.\u003C/li\u003E\n\u003Cli\u003Euphold the standards of all camping and residential experiences taking place in the District. They may cancel a nights away activity, if judged necessary\u00A0\u003C/li\u003E\n\u003Cli\u003Eappoint one or more Nights Away Assessors. For more details see the\u00A0\u003Ca href=\u0022/volunteers/running-your-section/planning-your-programme/nights-away-and-camping/nights-away-permit-scheme/assessors-guide/\u0022 title=\u0022Assessors Guide\u0022\u003EAssessors Guide (FS120804)\u003C/a\u003E.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.2.5 County Lead Volunteer\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe County Lead Volunteer or Nights Away Approver has the responsibilities in POR 9a.2.2.4 for nights away activities at County level.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.2.6 Large scale activities\u00A0\u003C/strong\u003E\u003Cbr\u003EFor large scale activities, a permit holder must be assigned responsibility for each residential group. There is no limit to the number of groups that a permit holder has responsibility for, but they remain responsible for the standard of the activity for each residential group. Additionally, the permit holder must ensure the home Lead Volunteer is notified (POR 9a.2.5.3) and inform them of the total number of groups they have responsibility for during the activity.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.2.7 First aid\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EEach group participating in a nights away activity must have immediate access to someone who has a current First Aid qualification (First Response at a minimum). The specific level of First Aid qualification required for each activity should be determined by the activity risk assessment. However, for those operating in remote environments (where travelling time is to a point of refuge is 3 hours or more (in the method of travel being used)) a full first aid certificate (as defined in\u00A0\u003Ca href=\u0022/volunteers/running-things-locally/local-teams/volunteering-development-teams/tools-to-support-volunteering-development-teams/discover-first-response/first-aid-requirements-and-insurance-for-scout-activities/\u0022 title=\u0022First Aid requirements for Scout activities\u0022\u003EFirst Aid (FS120052)\u003C/a\u003E must be held.\u00A0 \u00A0\u003Cbr\u003EA point of refuge, will be at least one of:\u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ea road accessible by a normal road-going ambulance\u003C/li\u003E\n\u003Cli\u003Ean occupied building (for example a farm or harbour)\u003C/li\u003E\n\u003Cli\u003Eanother means of calling help (for example a telephone box).\u00A0\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EThe permit holder is not required to hold a first aid qualification to gain their permit but must still meet the first aid requirements for their role as detailed in the POR Chapter 16 Teams Table. \u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9a.2.3 Nights away permits\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.3.1 Permit categories \u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThere are four categories of Nights Away permit:\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIndoor \u2013 for staying in a building that has built in lighting and cooking facilities, toilets plumbed into a waste disposal system (such as, a cess pit, storage tank or mains drains) and has running drinking water \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ECampsite \u2013 for staying at a site that has toilets plumbed into a waste disposal system (such as, a cess pit, storage tank or mains drains) and access to running drinking water \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EGreen Field \u2013 for staying at any site without the above facilities, for example a summer camp on a farmer\u2019s field \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ELightweight Expedition \u2013 for staying at any site for not more than one night before moving on. \u0026nbsp;The core activity is an expedition, not a residential stay, with all equipment carried by the participants. \u0026nbsp;For example, King\u2019s Scout Award or Duke of Edinburgh\u2019s Awards hikes, expedition hikes, canoe expeditions. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EHolders of a Green Field Permit may lead residential activities in the other three categories.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EHolders of a Campsite Permit may also lead indoor residential activities.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EHolders of a Hillwalking Permit that includes lightweight camping in remote areas may also lead Lightweight Expedition activities.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EA permit holder may operate with members from another District or County, subject to the normal approval of the relevant District or County Lead Volunteer of the members concerned (POR 9a.2.3.5).\u003C/li\u003E\n\u003Cli\u003EPermit holders proposing to work outside their usual section should obtain guidance from the Nights Away Assessor before the activity takes place\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.3.2 Granting Permits\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EPermits must only be granted to members of The Scout Association.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ENights Away Permits are not section-specific. Districts and Counties must not issue nights away permits restricted to a specific section.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThere is no maximum age limit for gaining a Nights Away Permit.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EPermits must be renewed at intervals of not more than five years.\u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.3.3 Permit expiry\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EPermits expire automatically if they are not renewed. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.3.4 Assessment\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAn applicant must be assessed by a Nights Away Assessor appointed by the District or County Lead Volunteer or Programme Team, who should recommend a level of permit to be granted \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAssessments must be conducted in accordance with the process and content of the Nights away permit scheme. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.3.5 Notification and approval of a nights away activity\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe Leader in charge must make sure that notification (including all the information required in the \u003Ca href=\u0022/volunteers/running-your-section/planning-your-programme/nights-away-and-camping/nights-away-permit-scheme/\u0022 title=\u0022Nights Away Permit Scheme\u0022\u003ENights Away Notification Form (NAN)\u003C/a\u003E is submitted to the District or County Lead Volunteer or the relevant Chief Volunteer (or Nights Away Approver in each case), for each group of young people they are responsible for. If the activity involves young people from multiple Districts, the nights away approval process for each District must be followed.\u003C/li\u003E\n\u003Cli\u003EIt is recommended that the nights away notification is submitted at least seven days before the activity commences. \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ENights away activities comprising only adults must be notified to the District or County Lead Volunteer or the relevant Chief Volunteer (or Nights Away Approver in each case)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EA nights away activity must not begin until formally approved by the District or County Lead Volunteer or the relevant Chief Volunteer (or Nights Away Approver in each case)\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9a.2.4 Renewal, restriction, suspension, and withdrawal of nights away permits\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.4.1 Suspension of Permits\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAny Leader who is alleged to have broken these activity rules must have their permit(s) suspended immediately by the relevant District Lead Volunteer, County (\u003Csup\u003E[NI] \u003C/sup\u003ECountry) Lead Volunteer, Regional Lead Volunteer or Chief Volunteer. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe relevant Lead or Chief Volunteer should promptly enquire into the allegation and determine whether the permit(s) are to be reinstated, modified, or withdrawn. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.4.2 Restricting Permits\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe relevant Lead or Chief Volunteer may at any time impose restrictions, suspend, withdraw, or not renew a permit provided they have reasonable grounds to do so. Any amendment of a permit\u0027s status is only valid if the record on the membership system is updated as appropriate. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.4.3 Permit expiry\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA Permit automatically expires when a member leaves The Scout Association. \u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9a.2.5 Nights Away Event Passports\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.5.1 Purpose and scope\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EA group of Scouts or Explorers who wish to undertake a camping or residential activity without adults present must only do so after being issued with a Nights Away Event Passport. A Nights Away Event Passport is only valid for use for a specific, named group of young people and must include the full group attending the activity. Nights Away Passports must not be used for activities involving Squirrels, Beavers or Cubs.\u003C/li\u003E\n\u003Cli\u003EA Nights Away Event Passport can only be issued to the whole group of young people and not an individual or part of the group. \u0026nbsp;It can only be issued by a Nights Away Permit Holder up to and including the category they hold a permit for.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ENights Away Event Passports must not be given to anyone aged over 18 and cannot be used for joint Explorer/Scout Network activities. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ENights Away Event Passports may be downloaded from the Brand Centre. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAs part of the planning process parents must be informed if no leaders are going to be present. Parents must be informed what supervision arrangements are in place for a residential activity where an Event Passport is being used and must be satisfied with those arrangements before consenting to their child taking part.\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/running-your-section/planning-your-programme/nights-away-and-camping/nights-away-permit-scheme/the-nights-away-event-passport-guidance/\u0022 title=\u0022The nights away event passport guidance\u0022\u003ENights Away Event Passports guidance (FS120085)\u003C/a\u003E is available.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.5.2 Night Away Permit holder for Passport events\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe Nights Away Permit holder has responsibility for notification in line with POR 9a.2.3.5.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe Nights Away Permit holder must provide support during both the preparation and the activity itself and be satisfied that the young person has the required abilities. But the Nights Away Permit holder is not required to attend the activity. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.5.3 Passports for service team projects\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe home Lead Volunteer must be informed of those under 18 years working on service team projects under Nights Away Event Passports at Scout campsites and activity centres, but a separate Nights Away Notification form for each occasion need not be completed if a range of dates is specified. Each Nights Away Notification form submitted must be clear on who is the Nights Away Permit Holder.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.5.4 \u003Cspan class=\u0022NormalTextRun SCXW249743491 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[335559685,\u0026quot;1475\u0026quot;,201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u660E\u671D\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;1\u0026quot;,469769226,\u0026quot;NunitoSans-Regular\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,335559739,\u0026quot;120\u0026quot;,335559682,\u0026quot;22\u0026quot;,335559683,\u0026quot;2\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Normal\u0026quot;,469777804,\u0026quot;9.%1.%2.%3\u0026quot;,469777803,\u0026quot;left\u0026quot;,469777815,\u0026quot;multilevel\u0026quot;,469769242,\u0026quot;65533,0\u0026quot;,335559991,\u0026quot;1191\u0026quot;,536884268,\u0026quot;{d5e0e509-5f10-562b-9587-a1fb7b61002b}{1}\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;4\u0026quot;,201342448,\u0026quot;2\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;4\u0026quot;,469769226,\u0026quot;NunitoSans-Regular,\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,268442635,\u0026quot;22\u0026quot;,335551500,\u0026quot;855309\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Heading 3 Char\u0026quot;]}\u0022\u003EScout Network residential activities\u003C/span\u003E \u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen leading a Scout Network residential activity, a passport or permit is not required, but notification (POR 9a.2.3.5) is required. The activity leader must have first-hand experience of camping or residential activities and be familiar with The Scout Association\u2019s appropriate resource material.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.5.5 Ratios\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFor adult to young person ratios on Nights Away activities, see POR 9a.1.2.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9a.2.6 Family nights away\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.6.1 Responsibilities\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe permit holder is responsible for the overall camp and must ensure that all The Scout Association\u0027s rules are followed regardless of the presence of parents or other adults.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.6.2 Further information\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFurther information is available about \u003Ca href=\u0022/volunteers/running-your-section/planning-your-programme/nights-away-and-camping/nights-away-resources/family-camps/\u0022 title=\u0022Family Camps\u0022\u003EFamily Camps (FS120083)\u003C/a\u003E. Other guidance is given in the publication \u003Ca href=\u0022https://prod-cms.scouts.org.uk//media/odvingcv/night-away_text-v16_ky-ls-oct-2020_print-v2.pdf\u0022 title=\u0022Nights Away book\u0022\u003ENights Away\u003C/a\u003E.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9a.2.7 Expeditions and activities in adventurous country and onboard craft\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.7.1 \u003C/strong\u003E\u003Cbr\u003EAll expeditions within the United Kingdom, the Channel Islands and the Isle of Man are covered by this rule. Prior notification to the relevant Lead Volunteer of expeditions involving nights away must be given as described in POR 9a.2.3.5.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.7.2 \u003C/strong\u003E\u003Cbr\u003ESome activities require the leader to hold an appropriate Adventurous Activity Permit: Terrain One and above or on-board watercraft. There is no additional requirement to gain a Nights Away Permit if the Activity Permit assessment included an assessment of the skills needed to supervise camping or other residential experiences. \u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/9a-activities/9a2-nights-away-activities/","id":40094,"nodeName":"9a.2 Nights away activities","title":"Nights away activities","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Nights away activities","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for activities.","subHeader":"Find out about Scouts\u0027 policy and rules for activities.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDA5NCJ9","canonicalUrl":"https://www.scouts.org.uk/por/9a-activities/9a2-nights-away-activities/"},{"number":"9a.3","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E9a.3.1.1 Definitions\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFor members based in the United Kingdom, the Channel Islands, and the Isle of Man a Visit Abroad (VA) is defined as:\u00A0\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003EAny visit outside the United Kingdom, the Channel Islands and the Isle of Man on an approved Scouts activity or travelling in the name of Scouts. This includes adult-only and recce visits.\u00A0\u003C/p\u003E\n\u003Cp\u003EFor members of British Scouting Overseas and our Overseas Territories of Anguilla, Bermuda, British Virgin Islands, Cayman Islands and Gibraltar a Visit Abroad (VA) is defined as:\u00A0\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003EAny visit to destination(s) beyond the country where their Group is registered on a recognised and approved Scouts activity or when travelling in the name of Scouts. This includes adult-only and recce visits.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.3.1.2 GHIC cards\u00A0\u003C/strong\u003E\u003Cbr\u003EAll eligible members should carry a valid UK EHIC or GHIC card for travelling within many European Countries including the Republic of Ireland. UK GHIC cards are applied for through the\u00A0\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.nhs.uk/using-the-nhs/healthcare-abroad/apply-for-a-free-uk-global-health-insurance-card-ghic/\u0022 target=\u0022_blank\u0022 title=\u0022Get healthcare cover abroad with a UK GHIC or UK EHIC (nhs.uk)\u0022\u003ENHS website\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.3.1.3 Compliance\u00A0\u003C/strong\u003E\u003Cbr\u003EA camp or residential activity abroad which includes Squirrels, Beavers, Cubs, Scouts, or Explorers must follow the nights away rules in POR 9a.2, including POR 9a.2.2.1 and POR 9a.2.2.2. For Scout Network visits abroad see POR 9a.2.5.4.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.3.1.4 Approval process\u00A0\u003C/strong\u003E\u003Cbr\u003EAll visits abroad must follow the Visits Abroad (VA) Process and must be signed at both part A \u0026amp; part B, before the visit leaves the country where their Group is registered, as below: \u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EEngland:\u003Cbr\u003EDistrict or County Visits Abroad Approver, based on the recommendation of the County Visits Abroad Recommender.\u003C/li\u003E\n\u003Cli\u003ENorthern Ireland:\u003Cbr\u003EDistrict or Country Visits Abroad Approver, based on the recommendation of the Northern Ireland Visits Abroad Recommender.\u003C/li\u003E\n\u003Cli\u003EScotland:\u003Cbr\u003EDistrict or Regional Visits Abroad Approver, based on the recommendation of the Regional Visits Abroad Recommender.\u00A0\u003C/li\u003E\n\u003Cli\u003EWales:\u003Cbr\u003EDistrict or Area Visits Abroad Approver, based on the recommendation of the Area Visits Abroad Recommender.\u003C/li\u003E\n\u003Cli\u003EBritish Scouting Overseas:\u003Cbr\u003EDistrict or Area Visits Abroad Approver, based on the recommendation of the Area Visits Abroad Recommender.\u003C/li\u003E\n\u003Cli\u003EOverseas Territories:\u003Cbr\u003EVisits Abroad Approver, based on the recommendation of the Visits Abroad Recommender.\u003C/li\u003E\n\u003Cli\u003ECountry Headquarters:\u00A0\u003Cbr\u003ECountry Visits Abroad Approver, based on the recommendation of the Country Visits Abroad Recommender.\u003C/li\u003E\n\u003Cli\u003EUK Headquarters:\u003Cbr\u003EUK Visits Abroad Approver, based on the recommendation of the UK Visits Abroad Recommender.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThe Approver and the Recommender must not be the same person.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.3.1.5 Notification\u00A0\u003C/strong\u003E\u003Cbr\u003EThe Visits Abroad Recommender must complete the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://app.smartsheet.com/b/form/876e18aa0e384435bf4069088aa4d426\u0022 target=\u0022_blank\u0022 title=\u0022Visit Abroad HQ notification\u0022\u003Eonline VA notification\u00A0form\u003C/a\u003E, to inform UK Headquarters of the trip. \u00A0\u003C/p\u003E\n\u003Cp\u003EFor additional guidance on Visits Abroad, and the Visits Abroad process, visit \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/international-scouts-and-events/going-abroad-with-scouting/\u0022 title=\u0022Going abroad with Scouting\u0022\u003Escouts.org.uk\u003C/a\u003E\u00A0or contact your County Visits Abroad Recommender.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.3.1.6 Travel insurance\u00A0\u003C/strong\u003E\u003Cbr\u003EThe Leader in Charge of a visit abroad must ensure that adequate travel insurance is in place for all members of the party (POR 5g.4.1.2(j)).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.3.1.7 InTouch\u003C/strong\u003E\u003Cbr\u003EThe Leader in Charge must make sure that suitable InTouch arrangements are in place (POR 9a.1.1.2(h))\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.3.1.8 Northern Ireland\u00A0\u003C/strong\u003E\u003Cbr\u003EFor Scouts in Northern Ireland travelling to the Republic of Ireland, additional travel insurance is not required for trips lasting 48 hours or less. However, if it is assessed that cover is required for emergency medical expenses, personal possessions, or cancellation, then travel insurance must be purchased. \u00A0\u003C/p\u003E\n\u003Cp\u003EThis rule applies only to travel insurance. All other Visits Abroad rules apply for Scouts in Northern Ireland travelling to the Republic of Ireland for any length of time.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.3.1.9 Qualifications\u00A0\u003C/strong\u003E\u003Cbr\u003EThe Leader in Charge of any adventurous activities abroad must apply the appropriate rules and hold the appropriate permits, within the rules at POR 9a.2.2.1 and POR 9a.2.2.2. This includes classifying the hills/mountains or waters as defined in Rules POR 9b.4.4, 9b.4.7, 9b.5.3, although the altitude criteria for hills/mountains do not apply in some areas. In case of doubt, consult your District or County Programme Team.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.3.1.10 NSO activities\u00A0\u003C/strong\u003E\u003Cbr\u003EMembers may participate in activities being run by members of a host National Scout organisation (NSO) which is a member organisation of WOSM, following the host NSO\u2019s guidance and rules. In this context only, Kandersteg International Scout Centre is deemed to be an NSO in its own right and is independent from The Swiss Guide and Scout Movement.\u00A0\u003C/p\u003E\n\u003Cp\u003EThere must be an adult member with a full appointment present who feels confident in stopping the activity if they have safety concerns. This adult member must stop the activity if they have safety concerns at any point\u00A0\u003C/p\u003E\n\u003Cp\u003EActivities forbidden by The Scout Association remain forbidden for all Scouts members when visiting any country. If using external providers abroad see 9.6 for further guidance. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.3.1.11 Home hospitality\u00A0\u003C/strong\u003E\u003Cbr\u003EMembers, including members of British Scouting Overseas, the Overseas Territories, the Isle of Man and the Channel Islands, under the age of 18, may only take part in group-based hosted hospitality experiences such as using group accommodation. They must not participate in home-based hospitality experiences, such as in private homes.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/9a-activities/9a3-visits-abroad-activities/","id":40078,"nodeName":"9a.3 Visits abroad activities","title":"Visits abroad activities","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Visits abroad activities","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for activities.","subHeader":"Find out about Scouts\u0027 policy and rules for activities.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDA3OCJ9","canonicalUrl":"https://www.scouts.org.uk/por/9a-activities/9a3-visits-abroad-activities/"},{"number":"9a.4","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E9a.4.1.1 Scope\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThis section of POR applies to visiting groups of people who are not members of The Scout Association but are members of organisations affiliated to WOSM and/or WAGGGS.\u003C/p\u003E\n\u003Cp\u003EIn the activity rules in this chapter, where reference is made to \u0027members of the Scout and Guide movements\u0027 this must be taken to mean members of an Association or Federation recognised by either WOSM or WAGGGS, other than members of The Scout Association.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.4.1.2 Invitations follow approvals\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EInvitations to members of the Scout and Guide movements to visit or camp with members of The Scout Association must not be confirmed until approval has been obtained from the relevant District or County Lead Volunteer.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.4.1.3 Insurance\u003C/strong\u003E\u003Cbr\u003EThe Scout Association\u2019s Personal Accident and Medical Expenses Insurance Policy does not cover adequately visits by Members of the Scout and Guide movements (see POR 5g.3.3.2).\u003C/p\u003E\n\u003Cp\u003EUnity (Scout Insurance Services) must be informed of visiting parties or individuals and should advise whether additional cover is required. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.4.1.4 Use of group-based hospitality\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIt is advised that the means of providing hospitality experiences for members of the Scout and Guide movements is through group-based hospitality (such as accommodating Scouts or Guides from abroad in Group accommodation) and not normally in private homes. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EMembers of The Scout Association must follow the rules of the Scouts.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.4.1.5 Restrictions on home-based hospitality\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EHowever, if under 18s are to participate in home-based hospitality (for example in private homes) then all the following conditions must be met: \u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe visiting members are Scouts or Guides from organisations affiliated to WOSM or WAGGGS but are not members of The Scout Association (including British Scouting Overseas and the Overseas Territories). \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EHome-based hospitality must be permitted in the rules of the visiting members of the Scout and Guide movements. For this reason, members of Girlguiding UK must not take part in home-based hospitality\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea Hosting Agreement must be in place and signed by all parties such as, the Scouts Leader in Charge, leader(s) of the visiting members of the Scout and Guide movements, parents of the visiting members of the Scout and Guide movements and all adults who may be present overnight in the private home at the time of providing the experience\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ein all countries other than Scotland, all adults who may be present overnight in the private home at the time of providing the experience must:\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ehave a valid criminal record check\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Esign a \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/international-scouts-and-events/going-abroad-with-scouting/host-and-home-hospitality-guidance/\u0022 title=\u0022Host and Home Hospitality Guidance\u0022\u003Ehosting agreement\u003C/a\u003E if members of Scouts aged under 18 are present in the home\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EIn\u202FScotland:\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EYoung Leaders and Young Helpers aged 16\u202For 17 undertaking a regulated role who will be present at any time\u202Fin\u202Fthe private home must \u202Fhave a cleared criminal record check (Scouts\u2019 PVG disclosure)\u003C/li\u003E\n\u003Cli\u003Eall adults aged 18 and over\u202Fmust\u202Fhave a valid criminal record check and sign a \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/international-scouts-and-events/going-abroad-with-scouting/host-and-home-hospitality-guidance/\u0022 title=\u0022Host and Home Hospitality Guidance\u0022\u003Ehosting agreement\u003C/a\u003E.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003Ethe Leader in Charge must confirm the suitability of a home-based hospitality experience being offered to the visiting members of the Scout and Guide movements. This must be done by undertaking a home visit to the host family\u2019s home before the home hospitality experience takes place (the home visit may be delegated by the Leader in Charge to another adult member of Scouts) \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ewhere the home hospitality experience is for two or more nights there must be a visit from the Leader in Charge, or their nominee, and the leader of the visiting members of the Scout and Guide movements, or their nominee, during the stay and every two nights thereafter for the duration of the stay \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe visiting members of the Scout and Guide movements must be accommodated in at least a pair in each private home \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe Leader in Charge must consider appropriate control measures and contingency plans\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe host District Lead Volunteer, or their nominee, must approve in writing the home-based hospitality experience. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.4.1.6 Guidance\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFurther information and support may be found in \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/international-scouts-and-events/going-abroad-with-scouting/host-and-home-hospitality-guidance/\u0022 title=\u0022Host and Home Hospitality Guidance\u0022\u003EHome and Hosted Hospitality Guidance (FS120821)\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/9a-activities/9a4-visits-by-persons-who-are-not-members-of-the-scout-association/","id":40098,"nodeName":"9a.4 Visits by persons who are not members of The Scout Association","title":"Visits by persons who are not members of The Scout Association","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Visits by persons who are not members of The Scout Association","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for activities.","subHeader":"Find out about Scouts\u0027 policy and rules for activities.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDA5OCJ9","canonicalUrl":"https://www.scouts.org.uk/por/9a-activities/9a4-visits-by-persons-who-are-not-members-of-the-scout-association/"},{"number":"9a.5","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E9a.5.1.1 Scope\u003C/strong\u003E\u003Cbr\u003EPOR 9a.5 applies only to persons who are NOT based in Scotland, whether or not they have a current role within Scouts.\u003C/p\u003E\n\u003Cp\u003EAll Young Leaders and Young Helpers aged 16 and 17 and all adult volunteers travelling to Scotland and taking part in a regulated role where they will (or intend to) interact with, or be responsible for, Scottish youth members, through planned activities and events, must gain a\u202FScottish criminal record check (Scouts\u2019 PVG disclosure).\u003C/p\u003E\n\u003Cp\u003EThis does not apply to persons who are travelling to Scotland but who will not be taking part in a regulated role,\u003C/p\u003E\n\u003Cp\u003EIn the rest of POR 9a.5, the term \u201Cvisiting Scotland\u201D means persons meeting the criteria of this scope statement (POR 9a.5.1.1). Further guidance is available at \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/regulated-activity-and-regulated-roles-in-scouting/\u0022 title=\u0022Regulated Activity and Regulated Roles in Scouting\u0022\u003ERegulated Activity and Regulated Roles in Scouting\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.5.1.2 PVG checks validity\u003C/strong\u003E\u003Cbr\u003EIn all cases referred to in POR 9a.5, these must have a criminal record check (Scouts\u2019 PVG disclosure). They must not include PVG checks enabled by any organisation other than Scouts.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.5.1.3 Persons who already have a record on the membership system\u003C/strong\u003E\u003Cbr\u003EThis applies to persons aged 16 and above who already have a record on the membership system.\u003C/p\u003E\n\u003Cp\u003EBefore carrying out a regulated role in Scotland, these persons must have a cleared Scouts PVG disclosure recorded on their membership system record, even if they already have a criminal record check for their own nation. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ETo enable this criminal record check (Scouts PVG disclosure), they must be granted the Visiting Scotland accreditation.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.5.1.4 Persons who have no record on the membership system\u003C/strong\u003E\u003Cbr\u003EAs described in POR 9a.5.1.2, before carrying out a regulated role in Scotland, persons who fall inside the scope described at POR 9a.5.1.1 must have a cleared criminal record check (Scouts\u2019 PVG disclosure).\u003C/p\u003E\n\u003Cp\u003ETo obtain this:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Epersons who are based in the United Kingdom, the Channel Islands or the Isle of Man must have a role (normally Non Member - Needs Disclosure) recorded on the membership system, together with the Visiting Scotland accreditation. The requirements of POR 9a.5.1.3 must then be followed.\u003C/li\u003E\n\u003Cli\u003Epersons who are based outside of the United Kingdom, the Channel Islands and the Isle of Man and who have no membership system record must contact a Scottish partner, who will be able to arrange the creation of a membership system record with the International Visitor role. Other roles must not be used. The requirements of POR 9a.5.1.3 must then be followed.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/9a-activities/9a5-visits-to-scotland-for-members-and-non-members-based-outside-of-scotland/","id":89469,"nodeName":"9a.5 Visits to Scotland for members and non-members based outside of Scotland","title":"Visits to Scotland for members and non-members based outside of Scotland","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Visits to Scotland for members and non-members based outside of Scotland","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84OTQ2OSJ9","canonicalUrl":"https://www.scouts.org.uk/por/9a-activities/9a5-visits-to-scotland-for-members-and-non-members-based-outside-of-scotland/"},{"number":"9a.6","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EThis section of POR outlines the conditions under which external centres and instructors and externally organised events may be engaged to deliver activities for members of The Scout Association, including requirements for accreditation, insurance, and adherence to safety standards. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.6.1.1 Overriding requirement\u003C/strong\u003E\u003Cbr\u003EThe Leader in charge must immediately stop any activity that is not safe.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.6.1.2 Scope\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EExternal centres and instructors may be used to deliver activities, provided they comply with the rules outlined below. This also incorporates externally organised events.\u003C/p\u003E\n\u003Cp\u003EFor externally organised events, an adequate event management plan must be in place, alongside risk assessments, medical cover and first aid cover. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.6.1.3 Accreditations or qualifications\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen external providers are used for the delivery of activities for members of The Scout Association, the external provider must, where appropriate, hold a relevant accreditation or qualification for the activity they are delivering. Examples include:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.hse.gov.uk/aala/licensing-authority.htm\u0022 target=\u0022_blank\u0022 title=\u0022Adventure Activities Licensing Authority\u0022\u003EAdventure Activities Licensing Authority\u003C/a\u003E (AALA) Licence\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.adventuremark.co.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Adventuremark Accredited Provider\u0022\u003EAdventuremark Accredited Provider\u0026nbsp;\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003ERecognition by a Government Agency\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ENational Governing Body qualifications\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EAn external provider must have adequate insurance cover. See POR 9a.6.1.5.\u003C/p\u003E\n\u003Cp\u003EWhere leaders are responsible for young people before or after the externally led activity (e.g. during pick-up or any organised travel), Leaders must ensure that a risk assessment and appropriate First Aid cover is in place. This must include, as a minimum, an adult holding a valid First Response qualification.\u003C/p\u003E\n\u003Cp\u003EAs the standards and criteria for the delivery of activities abroad are very varied, it is not possible to provide specific guidance for each country and activity. Leaders therefore need to check the suitability of providers themselves and this rule supports that process with additional guidance. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.6.1.4 Activities abroad \u003Cbr\u003E\u003C/strong\u003EWhen using external providers abroad, the \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/international-scouts-and-events/international-activities/adventurous-activities-abroad/\u0022 title=\u0022Adventurous activities abroad\u0022\u003Eguidance for activities abroad\u003C/a\u003E must be followed.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.6.1.5 Public liability insurance\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EExternal activity providers must provide evidence of holding a public liability insurance policy which covers their activities to a minimum level of five million pounds.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.6.1.6 Compliance with Activity Rules\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen using external activity providers, if they meet the requirements in POR 9a.6 and have their own Standard Operating Procedures for the running of activities then members are not expected to ask them to follow Scouts activity rules. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAs mandated in POR 9a.6.1.1, the Leader in Charge must immediately stop any activity that is not safe.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/9a-activities/9a6-use-of-external-centres-and-instructors/","id":40095,"nodeName":"9a.6 Use of External Centres and Instructors","title":"Use of External Centres and Instructors","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Use of External Centres and Instructors","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for activities.","subHeader":"Find out about Scouts\u0027 policy and rules for activities.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDA5NSJ9","canonicalUrl":"https://www.scouts.org.uk/por/9a-activities/9a6-use-of-external-centres-and-instructors/"},{"number":"9a.7","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003EDefinition of adventurous activities\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAdventurous activities are:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Earchery\u003C/li\u003E\n\u003Cli\u003Ecaving\u003C/li\u003E\n\u003Cli\u003Eclimbing and abseiling, except:\u003Cbr\u003E\u2022 bouldering\u003Cbr\u003E\u2022 climbs using auto belay systems (systems that lower a climber to the ground without any human intervention)\u003C/li\u003E\n\u003Cli\u003Ecycling in cycle environment one and two\u003C/li\u003E\n\u003Cli\u003Ehillwalking in terrain one and two\u003C/li\u003E\n\u003Cli\u003Ehovercrafting\u003C/li\u003E\n\u003Cli\u003Esnowsports (except artificial slopes and nursery slopes)\u003C/li\u003E\n\u003Cli\u003Eall water activities, except swimming, on class B1, B2, B3 or A waters\u003C/li\u003E\n\u003Cli\u003Eall motorised water activities and SCUBA activities on class C waters.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.1 Permit requirements\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EMembers of Scouts wishing to run any adventurous activity must hold the appropriate activity permit if:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eany member of the activity group is under the age of 18\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eany adult participant has additional needs, disabilities or life-limiting conditions requiring additional support to access Scouts.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EFor joint activities involving both under- and over-18 members, the activity permit scheme applies. Where these activities are being run by non-members, see POR 9a.6 (Use of External Centres and Instructors).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThis rule also applies to staff and employees operating on behalf of The Scout Association or any Group, District, County or Country. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.2 Granting permits\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EPermits are granted by a District or County Lead Volunteer on the recommendation of an Assessor and following the process and content of the \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/adventurous-activity-permit-scheme/\u0022 title=\u0022Adventurous Activity Permit Scheme\u0022\u003EAdventurous Activity Permit Scheme (FS120100)\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.3 Types of permit\u0026nbsp;\u003Cbr\u003E\u003C/strong\u003EPermits may be granted for\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Epersonal\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eleadership \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Esupervisory. \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EDetails of which type(s) are available for each activity are shown\u0026nbsp;in the \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/adventurous-activity-permit-scheme/\u0022 title=\u0022Adventurous Activity Permit Scheme\u0022\u003EAdventurous Activity Permit Scheme (FS120100)\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EThe remit of each permit may be found in the appropriate factsheet for the specific activity, although all permits may have additional restrictions placed on them based on the skills and experience of the permit holder. There is a \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/adventurous-activity-permit-scheme/\u0022 title=\u0022Adventurous Activity Permit Scheme\u0022\u003Elist of all activities\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.4 Age requirements \u003Cbr\u003E\u003C/strong\u003EFor a Leadership or Supervisory permit, the permit holder must be a minimum of 14 years of age. Where outside agencies impose a minimum age which is greater than 14 years, those higher limits take precedence.\u003C/p\u003E\n\u003Cp\u003EFor Personal permits: there is no minimum age, the maximum age is up to (but not including) the holder\u2019s 18th birthday.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.5 Role requirements\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ETo hold an adventurous activity permit, members who are aged 18 years and over must hold a full role which allows them to lead regulated activity.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.6 Recommending granting of permits\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ERecommendations for granting of permits may be made by:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ECounty Adventurous Activity Assessors\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EExternal assessors who meeting the assessor requirements outlined in\u0026nbsp;\u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/activity-assessors/\u0022 title=\u0022Accredited Assessors\u0022\u003EAdventurous Activity Permit Scheme \u2013 Approved Assessors (FS120104)\u003C/a\u003E\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.7 Permit expiry \u003Cbr\u003E\u003C/strong\u003EA permit must expire within five years of being granted. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EWhen a permit expires, the permit holder must apply for, be assessed for, and be granted a new permit before they are able to run the activity again. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.8 Permits for persons aged under 18\u003Cbr\u003E\u003C/strong\u003EIn countries other than Scotland, where a supervisory or leadership permit is held by someone under the age of 18, this permit will expire on their 18th birthday. Once they hold a suitable role (POR 9a.7.1.5) as an adult volunteer, they can then re-apply for their permit on the membership system. The need for an in-person assessment is subject to the decision of the Activity Assessor.\u003C/p\u003E\n\u003Cp\u003EIn Scotland, if a supervisory or leadership permit is held by someone under the age of 16, this permit will expire on their 16th birthday. Once they are aged 16, they must be added to the membership system and apply for a criminal record check (Scouts\u2019 PVG disclosure). \u0026nbsp;Once their disclosure status shows as Disclosure Issued, they can then re-apply for their permit on the membership system. The need for an in-person assessment is subject to the decision of the Activity Assessor.\u0026nbsp;\u003Cstrong\u003E\u003Cbr\u003E\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.9 First Aid Requirements\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll groups undertaking adventurous activities must have access to:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Esomeone (this need not be the permit holder) holding a relevant and current first aid qualification\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Esuitable first aid materials. \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EFor adventurous activities this must be immediate access. The detail of the first aid skills required should be identified by the risk assessment, but the minimum qualifications (or equivalents) must be met (POR 9a.1.1.2(j)).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.10 Validity of permits in other Districts or Counties\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EOnce granted a permit, an activity leader may operate with members from another District or County, following the normal approval (POR 9a.1.3) of the District Lead Volunteer or County Lead Volunteer of the members concerned.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.11 Permits expire when roles end or change\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EPermit(s) automatically expire when a permit holder:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eleaves Scouts \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eno longer has a role which allows them to lead regulated activity\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EIn both cases, the permit expires on the date that they leave Scouts or no longer have a valid role. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.12 Withdrawal of permits\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA Lead Volunteer must review and further restrict or cancel their permit where a permit holder:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eis not following the activity rules\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eis running the activity in an unsafe manner \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.13 County self-moderation obligation\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EEach County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) must carry out a self-moderation of their management of the adventurous activity permit scheme by the end of each January annually, in accordance with the details in\u0026nbsp;\u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/adventurous-activity-permit-scheme-moderation/\u0022 title=\u0022Adventurous Activity Permit Scheme \u2013 Moderation\u0022\u003EAdventurous Activity Permit Scheme \u2013 Moderation (FS120106)\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.14 \u003Cspan class=\u0022NormalTextRun SCXW58849007 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[335559685,\u0026quot;1475\u0026quot;,201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u660E\u671D\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;1\u0026quot;,469769226,\u0026quot;NunitoSans-Regular\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,335559739,\u0026quot;120\u0026quot;,335559682,\u0026quot;22\u0026quot;,335559683,\u0026quot;2\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Normal\u0026quot;,469777804,\u0026quot;9.%1.%2.%3\u0026quot;,469777803,\u0026quot;left\u0026quot;,469777815,\u0026quot;multilevel\u0026quot;,469769242,\u0026quot;65533,0\u0026quot;,335559991,\u0026quot;1191\u0026quot;,536884268,\u0026quot;{d5e0e509-5f10-562b-9587-a1fb7b61002b}{1}\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;4\u0026quot;,201342448,\u0026quot;2\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;4\u0026quot;,469769226,\u0026quot;NunitoSans-Regular,\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,268442635,\u0026quot;22\u0026quot;,335551500,\u0026quot;855309\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Heading 3 Char\u0026quot;]}\u0022\u003ECounty Lead Volunteer responsibilities in self-moderation\u003C/span\u003E\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe self-moderation must be approved by the County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer, who must: \u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Everify that the County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) self-moderation is an accurate record\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure that action plans are in place where the self-moderation highlights any minimum standards that are not met \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure that any agreed action plans are conducted\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.15 Submitting self-moderation to UK Headquarters\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIf selected for national sampling of their self-moderation, the County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) must send their completed County self-moderation form to the UK Headquarters Activities Team at Gilwell Park before the end of February.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.16 Adventurous activities involving 100 or more people\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhere an adventurous activity (as defined in the introduction to Rule 9a.7) involves 100 or more people, the activity must be specifically approved by the home District or County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer(s).\u003C/p\u003E\n\u003Cp\u003EIn order for the approval to be made, the following information must be given in writing to the host County (\u003Csup\u003E[NI] \u003C/sup\u003ECountry) Lead Volunteer(s) at least two months before the activity: \u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe date(s) of the activity\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe numbers and age ranges of those involved\u003C/li\u003E\n\u003Cli\u003Ethe names and contact details of the responsible Leaders\u003C/li\u003E\n\u003Cli\u003Ethe outline programme\u003C/li\u003E\n\u003Cli\u003Ethe proposed location(s)\u003C/li\u003E\n\u003Cli\u003Ethe proposed transport arrangements, including those to be used during the activity\u003C/li\u003E\n\u003Cli\u003Ethe proposed method of liaison with local landowners.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EFor all such large scale activities, the organisers must: \u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Econduct a risk assessment\u003C/li\u003E\n\u003Cli\u003Econsider and document the arrangement for the supervision of participants, including non-members and the procedures to be used in the activity or an emergency\u003C/li\u003E\n\u003Cli\u003Esubmit a safety plan to the home District or County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer(s) for approval.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.17 Alternative procedures for large scale activities\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFor large scale adventurous activities where alternative written safety procedures are in place the County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer, in consultation with the relevant County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Programme Team Member, may agree to an alternative system of supervision, checking and control of participating groups.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/9a-activities/9a7-adventurous-activities-permit-scheme/","id":40101,"nodeName":"9a.7 Adventurous activities permit scheme","title":"Adventurous activities permit scheme","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Adventurous activities permit scheme","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for activities.","subHeader":"Find out about Scouts\u0027 policy and rules for activities.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDEwMSJ9","canonicalUrl":"https://www.scouts.org.uk/por/9a-activities/9a7-adventurous-activities-permit-scheme/"},{"number":"9a.8","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E9a.8.1.1 Exceptions for adult groups\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EMembers over the age of 18 participating in activities must follow the rules laid out in POR Chapters 9a and 9b, with the exception of:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EPOR 9a.7 (Adventurous activities permit scheme)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EPOR 9b.3.1 (Target Sports : Archery)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EPOR 9b.3.2 (Target Sports : Fencing)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EPOR 9b.4.9 \u0026nbsp;(Land based activities : Hill walking safety)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EPOR 9b.4.13.2, 9b.4.13.3 (within POR 9b.4.13 Land based activities : Snowsports)\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.8.1.2 Enabling the exceptions from POR 9a.8.1.1 \u003Cbr\u003E\u003C/strong\u003EWhen members over the age of 18 undertake activities covered by the rules listed in POR 9a.8.1.1, they may choose an appropriate management system for these activities,\u003C/p\u003E\n\u003Cp\u003EIn these cases, members may choose to follow existing systems such as the Adventurous Activity Permit Scheme or may put in place other controls. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.8.1.3 Mixed-age or additional needs activity groups\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll rules in POR Chapter 9a apply, including POR 9a.7 Adventurous Activity Permit Scheme if any participant in the activity group is:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eunder the age of 18\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ean adult with additional needs, disabilities or life-limiting conditions requiring additional support to access Scouts\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.8.1.4 Prohibited activities apply to all ages\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAny activity that is banned (POR 9a.1.2.4) applies to all age groups.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.8.1.5 There must be a Leader in charge\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EEach activity must have someone designated as Leader in Charge. This is not a role but a set of tasks someone must ensure are undertaken. There are full details on the \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safety/planning-and-assessing-risk/leader-in-charge/\u0022 title=\u0022Leader in Charge\u0022\u003Eleader in charge\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.8.1.6 Risk Awareness and Participant Consent\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EEach participant must:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eunderstand and accept the risks involved in the activity\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ebe aware of the control measure in place to manage these risks\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThis may be achieved through:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Esharing of risk assessments\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ebriefings. \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThe Leader in Charge must be satisfied that everyone understands this before the activity begins. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.8.1.7 Further guidance\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFurther guidance on the management of activities for groups over the age of 18 may be found in \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/adult-groups-in-adventurous-activities/\u0022 title=\u0022Adult groups in Adventurous Activities\u0022\u003EAdult Groups in Activities (FS120087)\u003C/a\u003E.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/9a-activities/9a8-adult-groups-undertaking-activities/","id":40088,"nodeName":"9a.8 Adult groups undertaking activities","title":"Adult groups undertaking activities","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Adult groups undertaking activities","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for activities.","subHeader":"Find out about Scouts\u0027 policy and rules for activities.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDA4OCJ9","canonicalUrl":"https://www.scouts.org.uk/por/9a-activities/9a8-adult-groups-undertaking-activities/"},{"number":"9a.9","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EA joint activity is defined as one where youth members from two or more organisations are present. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.9.1.1 Joint activities with Girlguiding\u00A0\u003C/strong\u003E\u003Cbr\u003EJoint activities involving members of Scouts and Girlguiding must be undertaken following\u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/joint-adventurous-activities-with-girlguiding/\u0022 title=\u0022Joint adventurous activities with Girlguiding\u0022\u003E Joint Activities with Girlguiding (FS120007)\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.9.1.2 Joint activities with other youth organisations \u003Cbr\u003E\u003C/strong\u003EJoint activities involving members of Scouts with members of other organisations (except Girlguiding) must:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ebe approved by the County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer\u00A0\u003C/li\u003E\n\u003Cli\u003Efollow the guidance in \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/joint-activities-with-other-organisations-except-girlguiding/\u0022 title=\u0022Joint activities with other organisations - except Girlguiding\u0022\u003EJoint Activities with other organisations (FS120013)\u003C/a\u003E.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThe County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer or their nominee is responsible for ensuring satisfaction with the policies and procedures of these other organisations.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.9.1.3 Use of Scout facilities by other youth organisations\u00A0\u003C/strong\u003E\u003Cbr\u003EThose responsible for accepting bookings from other youth organisations for use of Scout camp sites, activity centres or other Scout-owned facilities must satisfy themselves that:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe Safeguarding and Safety Polices of The Scout Association will be adhered to\u003C/li\u003E\n\u003Cli\u003Eall adults in the party have been deemed suitable to work with young people by their own organisation\u003C/li\u003E\n\u003Cli\u003Ethey are appropriately aware of The Scout Association\u2019s internal rules and good practice.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.9.1.4 Booking procedure requirements\u00A0\u003C/strong\u003E\u003Cbr\u003EPOR 9a.9.1.3 above should be an integral part of any booking procedure.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.9.1.5 Local decision-making on facility use\u00A0\u003C/strong\u003E\u003Cbr\u003EScout Counties, Districts and Groups are able to make their own decisions on the use of their facilities. Much will depend on the situation locally.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/9a-activities/9a9-joint-activities-or-joint-use-of-facilities-with-other-youth-organisations/","id":40090,"nodeName":"9a.9 Joint activities or joint use of facilities with other youth organisations","title":"Joint activities or joint use of facilities with other youth organisations ","type":"pORRule","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Joint activities or joint use of facilities with other youth organisations ","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for activities.","subHeader":"Find out about Scouts\u0027 policy and rules for activities.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDA5MCJ9","canonicalUrl":"https://www.scouts.org.uk/por/9a-activities/9a9-joint-activities-or-joint-use-of-facilities-with-other-youth-organisations/"}],"id":40076,"nodeName":"9a. Activities","title":"a. Activities","type":"pORChapter","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"a. Activities","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for activities.","subHeader":"Find out about Scouts\u0027 policy and rules for activities.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDA3NiJ9","canonicalUrl":"https://www.scouts.org.uk/por/9a-activities/"},{"number":"9","url":"/por/9b-requirements-for-specific-activities/","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EThis chapter was previously sections 9.5, 9.10, 9.11, 9.12 and 9.13 from Autumn 2025 POR.\u003C/p\u003E\n\u003Cp\u003EThis chapter applies to all activities conducted by our members anywhere in the world.\u003C/p\u003E\n\u003Cp\u003EA list of available guidance on activities is contained in the \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/\u0022 title=\u0022General Activity Guidance\u0022\u003Egeneral activity guidance\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EFurther advice may be available from District and County Programme Teams and Lead Volunteers. You may also contact UK Headquarters by emailing \u003Ca rel=\u0022noopener\u0022 href=\u0022mailto:support@scouts.org.uk\u0022 target=\u0022_blank\u0022 title=\u0022Contact email\u0022\u003Esupport@scouts.org.uk\u003C/a\u003E. In addition to the factsheets stated in this chapter, other resources may be available to provide guidance in specific activity areas.\u003C/p\u003E\n\u003Cp\u003E\u003Csup\u003E[NI]\u003C/sup\u003E In Northern Ireland there are no Counties. The Northern Ireland Country Team has roles equivalent to the County roles referred to in this chapter.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"rules":[{"number":"9b.1","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.1.1 Creative activities for public performance\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.1.1.1 Approval requirements\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll creative activities intended for public performance must be approved by the relevant Lead Volunteer or their nominee.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u2018Public performance\u2019 is defined in the relevant \u003Ca href=\u0022#\u0022 title=\u0022Staged Performances\u0022\u003EStaged Performances (FS120164)\u003C/a\u003E toolkit and \u003Ca href=\u0022#\u0022 title=\u0022Musical Performances\u0022\u003EMusical Performances (FS120212)\u003C/a\u003E toolkit.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.1.1.2 Joint creative activities with Girlguiding\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EScout and Guide joint activities must be approved by the relevant Scout Lead Volunteer and Girlguiding Commissioner.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.1.1.3 Guidance and assessment criteria\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll performances must be delivered following the guidance and assessment criteria as set out in the relevant toolkit. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.1.1.4 Assessment triggers\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll staged and musical performances requiring assessment (as defined in the relevant toolkit) must undertake an assessment when any of the following apply:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe agreed period has elapsed since their last assessment, or before their first public performance\u003C/li\u003E\n\u003Cli\u003Etheir key participants significantly change as determined by the relevant Lead Volunteer, or their designate\u003C/li\u003E\n\u003Cli\u003Ethe relevant Lead Volunteer or their designate has reason or concern to submit the performance for re-assessment.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.1.1.5 Assessment validity: Musical performances \u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EHigh profile musical performances assessment is granted for a maximum of two years.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.1.1.6 Assessment validity: Staged performances \u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EStaged performances assessment is granted for a maximum of six years.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/9b-requirements-for-specific-activities/9b1-creative-activities/","id":89464,"nodeName":"9b.1 Creative activities","title":"Creative activities","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Creative activities","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for activities.","subHeader":"Find out about Scouts\u0027 policy and rules for activities.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84OTQ2NCJ9","canonicalUrl":"https://www.scouts.org.uk/por/9b-requirements-for-specific-activities/9b1-creative-activities/"},{"number":"9b.2","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EThis rule applies to all forms of air experience flying and flying instruction undertaken by members of Scouts, including hovercrafting. \u0026nbsp;\u003C/p\u003E\n\u003Ch4\u003E9b.2.1 Air activities: access to airfields\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.1.1 Permission to enter airfields\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EBefore any member of the Scouts proceeds on to any private, civil, or Service airfield the permission of the controlling body of the airfield must be obtained.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.1.2 Briefing\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAny individual or party must be briefed as detailed in \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/access-to-airfields/\u0022 title=\u0022Access to airfields\u0022\u003EAccess to Airfields (FS120702)\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.1.3 Exceptions to access rules\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EPOR 9b.2.1.1 and POR 9b.2.1.2 do not apply when visits to civil airports are:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Econfined to the spectators\u0027 enclosure\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eduring open days\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eat air shows when using public enclosures\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.2.2 Air activities: public liability insurance and pilot and aircraft requirements\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.2.1 Pilot compliance\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe pilot must comply with these, supplementing or replacing them for licensing, medical and class/type ratings:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe Air Navigation Order\u003C/li\u003E\n\u003Cli\u003ERules of the Air\u003C/li\u003E\n\u003Cli\u003EJoint Aviation Requirements \u2013 Operations\u003C/li\u003E\n\u003Cli\u003Eany Civil Aviation Authority regulations\u003C/li\u003E\n\u003Cli\u003Eany International Civil Aviation Organization regulations.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.2.2 Aircraft compliance\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe aircraft must comply with these, supplementing or replacing them for registration and maintenance:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe Air Navigation Order\u003C/li\u003E\n\u003Cli\u003Ejoint Aviation Requirements \u2013 Operations\u003C/li\u003E\n\u003Cli\u003Eany Civil Aviation Authority regulations\u003C/li\u003E\n\u003Cli\u003Eany International Civil Aviation Organization regulations\u003C/li\u003E\n\u003Cli\u003Erequirements of the Light Aircraft Association, where they have delegated authority\u003C/li\u003E\n\u003Cli\u003Erequirements of British Gliding Association, where they have delegated authority\u003C/li\u003E\n\u003Cli\u003Erequirements of British Microlight Aircraft Association, where they have delegated authority.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.2.3 Insurance requirements\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe aircraft operator must hold insurance as per one of (a) or (b):\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ean Aviation Liability Insurance policy with a Combined Single Limit in respect of Third Party and Passenger Liability complying with the requirements of \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.legislation.gov.uk/eur/2004/785\u0022 target=\u0022_blank\u0022 title=\u0022Regulation (EC) No 785/2004 of the European Parliament and of the Council\u0022\u003EThe Civil Aviation (Insurance) Regulations 2005\u003C/a\u003E or any amendment or replacement thereof,\u003C/li\u003E\n\u003Cli\u003Ean Aviation Liability Insurance policy with a Split Liability complying with the requirements of \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.legislation.gov.uk/eur/2004/785\u0022 target=\u0022_blank\u0022 title=\u0022Regulation (EC) No 785/2004 of the European Parliament and of the Council\u0022\u003EThe Civil Aviation (Insurance) Regulations 2005\u003C/a\u003E or any amendment or replacement thereof in respect to Third Party Liability and having a minimum in respect of Passenger Liability of one million pounds.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EIn either case where the aircraft is a helicopter the Passenger Liability limit must be to a minimum Level of five million pounds.\u003C/p\u003E\n\u003Cp\u003ESuggested Endorsement: \u0022It is hereby noted that this policy includes the interest of The Scout Association as an additional insured in respect of flights involving members of the Scout movement.\u0022\u003C/p\u003E\n\u003Cp\u003EWhere this endorsement is not in place, an indemnity to principal clause must be contained within their policy documentation. Further support regarding this may be obtained from Unity Insurance.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.2.4 Notification requirement\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll members undertaking Air Activities (including hovercrafting) must notify the UK Headquarters using the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://forms.office.com/pages/responsepage.aspx?id=-0KGeT3N9EqWt8YapC6clEFoCW4x21xLmBmZv4Xi0B5UNDc5SlhONU05SUhFWFgyMUFGUzNCM1MzVCQlQCN0PWcu\u0026amp;route=shorturl\u0022 target=\u0022_blank\u0022 title=\u0022Air notifications form\u0022 data-anchor=\u0022?id=-0KGeT3N9EqWt8YapC6clEFoCW4x21xLmBmZv4Xi0B5UNDc5SlhONU05SUhFWFgyMUFGUzNCM1MzVCQlQCN0PWcu\u0026amp;route=shorturl\u0022\u003EAir Notifications form\u003C/a\u003E before or immediately after the activity.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.2.3 Air activities: flight briefings\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.3.1 Pre-flight instruction\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAny member of the movement engaged in any flying activity must be given prior instruction in:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe use of the aircraft safety harness and other safety equipment\u003C/li\u003E\n\u003Cli\u003Ethe purpose of the flight, the sensations likely to be experienced and the method of clearing the ears on ascent and descent\u003C/li\u003E\n\u003Cli\u003Ethe emergency evacuation procedures including the use of an emergency parachute where appropriate.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.2.4 Air activities: Ballooning\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.4.1 Commercial balloon flights\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhere payment is involved, the flight must be under the provision of an Air Operators Certificate (Balloon) holder.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.4.2 Non-commercial balloon flights\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhere payment is not involved the pilot must:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ehold a UK Private Pilot\u2019s Licence (Balloons and Airships)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ehave at least 100 hours as pilot in charge of the type of balloon (hot air or gas) being used.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.2.5 Hang gliding, paragliding, and parascending\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.5.1 Training requirements\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EHang gliding, paragliding and parascending training must only be undertaken under the supervision of a person holding a British Hang Gliding and Paragliding Association Senior Instructor Licence operating within a BHPA registered school.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.5.2 Equipment standards\u00A0\u003C/strong\u003E\u003Cbr\u003EHang gliders, paragliders and parascending equipment purchased or used by members must comply with the British Hang Gliding and Paragliding Association airworthiness requirements as set down in their Technical Manual.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.5.3 Approved sites\u00A0\u003C/strong\u003E\u003Cbr\u003EHang gliding, paragliding and parascending must be undertaken only at British Hang Gliding and Paragliding Association approved sites.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.5.4 Dual/Tandem Flight Restrictions\u00A0\u003C/strong\u003E\u003Cbr\u003EMembers must only undertake dual/tandem flights on hang gliders, paragliders or wing ascending canopies (this specifically excludes round canopies) with a pilot holding the appropriate British Hang Gliding and Paragliding Association dual licence.\u003C/p\u003E\n\u003Cp\u003EMembers must not undertake dual/tandem flights using round canopies.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.5.5 Activities abroad\u00A0\u003C/strong\u003E\u003Cbr\u003EWhen abroad, professional instructors/pilots must hold the relevant national qualification or equivalent.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.5.6 Powered flight compliance\u00A0\u003C/strong\u003E\u003Cbr\u003EThe flying of powered hang gliders and powered paragliders must fully comply with the appropriate rules above.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.2.6 Air activities: Hovercrafting\u003C/h4\u003E\n\u003Cp\u003EHovercrafting delivered as Scout-led activity falls within the Adventurous Activity Permit Scheme, see POR 9a.7.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.6.1 Helmet requirements\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA helmet must be worn by anyone taking part in an organised Scout hovercraft activity, unless:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ea Sikh wearing a Turban chooses not to wear a helmet, and they ensure there is no loose fabric that could be drawn into the fan. This does not apply to a Sikh wearing a Top Knot\u003C/li\u003E\n\u003Cli\u003Ea medical or additional need causes challenges with wearing a conventional outdoor activity helmet, see \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/activity-helmets/\u0022 title=\u0022Activity Helmets\u0022\u003EActivity Helmets (FS120430)\u003C/a\u003E for guidance.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.6.2 Buoyancy aid requirements\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EBuoyancy aids must be worn at all times when on board a hovercraft. This applies to activities both on land and water, even when water is not in sight.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.6.3 Remote cut off device\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA remote cut off device must be fitted to any craft being used for solo training or flights.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.6.4 Water classification for hovercrafting\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EHovercrafting over water must only take place on inland waters of Class C, B1 or B2 waters (as defined in POR 9b.5.3).\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.2.7 Air activities: Gliding\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.7.1 Supervision and suitability \u003Cbr\u003E\u003C/strong\u003EThe flight must be under the supervision of a British Gliding Association Flying Instructor at a British Gliding Association registered club. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAge, weight, and maturity of the Scout member under training must be considered by the Chief Flying Instructor (or their delegated representative) of the club. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.7.2 Motor / self-launching glider requirements\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFor motor / self-launching glider requirements see POR 9b.2.9.3 Powered Aircraft Flying.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.2.8 Air activities: Parachuting\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.8.1 Training supervision\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EMembers must only undertake parachute training when supervised by a person holding an instructor rating of the British Parachute Association.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.8.2 Approved centres\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EMembers may undertake parachuting or skydiving through a recognised British Parachuting Association centre.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.2.9 Air activities: Powered aircraft flying\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.9.1 Powered flying involving payment\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EPowered Flying involving payment (in accordance with the current Air Navigation Order):\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe flight must be provided by an Air Operators Certificate holder\u003Cbr\u003EOR\u003C/li\u003E\n\u003Cli\u003Eif the flight is of an instructive nature, it must be under the supervision of a flying instructor holding a valid JAR \u2013 FCL Flight Instructor Rating (or Part-FCL equivalent) or a Civil Aviation Authority registered training facility or International Civil Aviation Organisation (ICAO) equivalent.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThe age, weight, and maturity of the Scout member under training must be considered by the Chief Flying Instructor (or their delegated representative) of the facility providing the instruction.\u003C/p\u003E\n\u003Cp\u003EAny Scout members who are observers in passenger seats must not pay anything.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.9.2 Powered flying not involving payment\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EPowered Flying where no payment is involved.\u003C/p\u003E\n\u003Cp\u003EThe requirement for pilot experience level is at least 200 hours total of which 100 hours are as pilot in command of an aircraft including both these conditions:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eat least 20 hours as pilot in command of an aircraft of the same type as that being used to carry Scout members of which at least 3 hours must have been within the preceding 90 days\u003Cbr\u003EAND\u003C/li\u003E\n\u003Cli\u003Eat least three take offs and three landings as the sole manipulator of the controls of an aeroplane of the same type as that being used to carry Scout members within the preceding 30 days.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.9.3 Motor / Self launching glider flights \u003Cbr\u003E\u003C/strong\u003EMotor / Self launching glider flights must be under the supervision of a flying instructor holding a British Gliding Association Motor Gliding Instructor Rating or a Flight Instructor (SLMG) Rating at a British Gliding Association registered club. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAge, weight, and maturity of the Scout member under training must be considered by the Chief Flying Instructor (or their delegated representative) of the club. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.9.4 Microlighting\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EMicrolighting must be under the supervision of a holder of the National Private Pilot\u0027s Licence (Microlight and Powered Parachute) or a UK PPL or JAR\u2013FCL PPL with microlight class rating and following the guidance set out by the British Microlight Aircraft Association.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.2.10 Air activities: Uncrewed aerial vehicles (UAVs) and drones\u003C/h4\u003E\n\u003Cp\u003EThese are defined as aircraft without pilots on board and fall within two categories based on the way they are controlled:\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EUAVs\u003C/strong\u003E are flown using a remote control and are limited by the range of the transmitter, this includes all remote-controlled aerial devices such as model aeroplanes and helicopters, including devices commonly referred to as drones but operating under remote control. These devices may be electric, or petrol powered.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EDrones\u003C/strong\u003E are devices which are programmable or automated using an on-board computer system.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.10.1 Regulatory Compliance and Permissions\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll activities involving UAVs and drones must follow the regulations set out by the Civil Aviation Authority.\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EScout-led use of drones is not permitted and is not insured by The Scout Association. Members must only take part in activities using drones if this activity is operated by an external provider with appropriate aviation insurance cover\u003C/li\u003E\n\u003Cli\u003EMembers may use UAVs which are operated using a remote control.\u003Cbr\u003EWhen operating UAVs, members must:\n\u003Cul\u003E\n\u003Cli\u003Eensure that the site chosen for this activity is appropriate\u003C/li\u003E\n\u003Cli\u003Econsider proximity to airfields and other similar environments as well as overhead power lines, nature reserves and private property\u003C/li\u003E\n\u003Cli\u003Eobtain permission from the owner of the land or property that will be under the planned flightpath of the UAV, especially where images are being captured.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.2.10.2 Insurance\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIf uncertain about the insurance requirements when operating using UAVs or drones, contact must be made with \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.unityinsuranceservices.co.uk/scout-insurance\u0022 target=\u0022_blank\u0022 title=\u0022Scout Insurance (Unity)\u0022\u003EUnity\u003C/a\u003E (Scout Insurance Services).\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/9b-requirements-for-specific-activities/9b2-air-activities/","id":89465,"nodeName":"9b.2 Air activities","title":"Air activities","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Air activities","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for activities.","subHeader":"Find out about Scouts\u0027 policy and rules for activities.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84OTQ2NSJ9","canonicalUrl":"https://www.scouts.org.uk/por/9b-requirements-for-specific-activities/9b2-air-activities/"},{"number":"9b.3","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.3.1 Target Sports: Archery\u003C/h4\u003E\n\u003Cp\u003EArchery delivered as a Scout-led activity falls within the Adventurous Activity Permit Scheme, see POR 9a.7.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.1.1 Running archery events\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EArchery must be run as specified in POR 9a.7, or the externally led archery page of scouts.org.uk\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.1.2 Prohibited targets \u003Cbr\u003E\u003C/strong\u003EShooting at targets representing human beings or animals is not permitted as a part of any Scout activity, or on property owned or leased by, or used in the name of, Scouts. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EThis includes Archery Tag and other combat style archery activities as per POR 9a.1.2.4.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.1.3 Crossbows\u00A0\u003C/strong\u003E\u003Cbr\u003EThe use of crossbows as an activity in Scouts is included in POR 9b.3.5 Shooting.\u00A0\u003C/p\u003E\n\u003Ch4\u003E9b.3.2 Target Sports: Fencing\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.2.1 Standards and controls\u00A0\u003C/strong\u003E\u003Cbr\u003EAll fencing activities must be conducted using the standards and controls laid down by British Fencing.\u003C/p\u003E\n\u003Ch4\u003E9b.3.3 Target Sports: Laser games\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.3.1 Parental permission\u00A0\u003C/strong\u003E\u003Cbr\u003EParental permission must be obtained before the activity for participants aged under 18 taking part in:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Elaser games\u003C/li\u003E\n\u003Cli\u003Elaser clay pigeon shooting\u003C/li\u003E\n\u003C/ol\u003E\n\u003Ch4\u003E9b.3.4 Target Sports: Paintball games\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.4.1 Approved providers and permissions\u00A0\u003C/strong\u003E\u003Cbr\u003EWhen taking part in paintballing members must:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Euse external operators who are members of the UK Paintball Association (UKPBA), the UK Paintball Sports Federation (UKPSF) or an equivalent body\u003C/li\u003E\n\u003Cli\u003Ehave obtained parental permission before the activity for all participants aged under 18. \u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.3.5 Target Sports: Shooting\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.5.1 Definition\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe term \u0027shooting\u0027 applies to shooting activities using firearms as defined in law (including air guns with energy greater than 1 Joule), and also to the use of crossbows with a draw weight of 1.4kg or greater and of re-enactment guns.\u003C/p\u003E\n\u003Cp\u003EThe term \u0027shooting\u0027 does not apply to paintballing, the use of laser guns and the use of toy guns.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.5.2 Prohibited targets\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EShooting at targets representing human beings or animals is not permitted as a part of any Scout activity, or on property owned or leased by, or used in the name of, the Scouts.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.5.3 Local considerations\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EBefore planning shooting as an activity, Leaders should take account of local feelings on shooting.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.5.4 Information for parents \u003Cbr\u003E\u003C/strong\u003EParents should be supplied with detailed information on the nature of the activity when permission is sought. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAn example form is available on the shooting pages of scouts.org.uk. Where other forms are used, they must include this information. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.5.5 Parental permission\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EParental permission must be received for all members aged under 18 who are taking part in shooting activities.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.5.6 Ownership and use of firearms \u003Cbr\u003E\u003C/strong\u003EFirearms must not be bought, owned, or used by any Scout unit or campsite unless the relevant Lead Volunteer has arranged to ensure that possession and use complies with all statutory requirements and any applicable bylaws. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe relevant Trustee Board must also be informed of the arrangements.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.5.7 Bringing firearms onto Scout premises\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFirearms must only be taken on to Scout premises if permission in writing has been obtained before the activity from the owner or their representative and the person responsible for the activity (that is, the relevant Lead Volunteer or their nominated delegate). \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.5.8 Legal compliance \u2013 England and Wales\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EMembers operating firearms as defined in the law must do so in line with the Firearms Act 1968 (as amended) and other relevant legislation.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.5.9 Legal compliance \u2013 Northern Ireland\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EMembers operating air guns and firearms in Northern Ireland must adhere to the Firearms (Northern Ireland) Order 2004.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.5.10 Legal compliance \u2013 Scotland\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EMembers operating in Scotland must adhere to Section 23 of the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.legislation.gov.uk/asp/2015/10/section/23/enacted\u0022 target=\u0022_blank\u0022 title=\u0022Air Weapons and Licensing (Scotland) Act 2015\u0022\u003EAir Weapon and Licencing Scotland Act 2015: Requirements for recreational shooting facilities\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.5.11 Legal compliance \u2013 visitors to Scotland\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EMembers travelling to Scotland from elsewhere in the UK and transporting their airguns in order to provide shooting activities must hold a Visitor Permit issued by Police Scotland. This must be acquired before the visit for either an individual or a group. Members must ensure that all shooting activities are conducted in line with the Air Weapon and Licencing (Scotland) Act 2015.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.5.12 Range access\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWherever practical, shooting ranges should be out of bounds, except during the specified times for shooting, where the range and surrounding areas must be managed appropriately.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.5.13 Range supervision\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIn every case, shooting must be supervised by a competent and appropriately qualified Range Conducting Officer who must have a knowledge of the correct use of the firearms being used. The Range Conducting Officer must ensure compliance by all persons in the range with the relevant range safety and other rules.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.5.14 Historical re-enactment \u003Cbr\u003E\u003C/strong\u003EMembers may use firearms for historical re-enactment purposes as a member or guest of a club affiliated to the National Association of Re-enactment Societies and operating in accordance with their standards and codes of practice. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EMembers using firearms under this rule must follow POR 9a.1.2.4 (which forbids shooting at targets representing human beings or animals).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.5.15 Crossbow supervision\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe person in charge of crossbow activities where the crossbow has a draw weight more than 1.4kg must hold a minimum of YPS Tutor Sport Crossbow qualification from the National Small-Bore Rifle Association (NSRA). Where members taking part in the activity are under the age of 18, the Range Officer or another person supervising participants in the activity must be aged 21 or older.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.5.16 Firearm practice\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EMembers may practice shooting with firearms, whether requiring a Firearms Certificate or not:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eas a member or guest of a club approved for this purpose by the relevant Government Department\u003C/li\u003E\n\u003Cli\u003Eon Service premises under the supervision of an authorised member of the armed forces\u003C/li\u003E\n\u003Cli\u003Eif the firearms are shotguns, clay pigeon shooting under the standards and controls of the Clay Pigeon Shooting Association (CPSA).\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.5.17 Air gun practice\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EMembers may practice shooting with air guns which do not require a Firearms Certificate [except that in Northern Ireland a Firearms Certificate is always required] as follows:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe ranges must have been properly constructed to comply with guidelines issued by the NSRA or the National Rifle Association (NRA) and with any bye laws relevant to the location of the range\u003C/li\u003E\n\u003Cli\u003Ethe guns used must not be of an automatic nature\u003C/li\u003E\n\u003Cli\u003Ethe pellets used must be \u0027diabolo shaped\u0027 and of soft deformable metal such as lead\u003C/li\u003E\n\u003Cli\u003Ethe Range Conducting Officer must hold one of the qualifications listed in the current issue of the \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/shooting/\u0022 title=\u0022Shooting\u0022\u003Efactsheet\u003C/a\u003E. If any of those shooting is under the age of 14, the Range Conducting Officer or another person supervising participants in the activity must be age 21 or older\u003C/li\u003E\n\u003Cli\u003Efor a temporary range, the Range Officer must prescribe appropriate range safety and other rules, taking account of the particular circumstances of the range\u003C/li\u003E\n\u003Cli\u003Ewhere the air guns being used are of greater than .177inch (4.5mm) calibre, shooting must take place outdoors on a range with a minimum distance to target of 12m.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.5.18 Guidance\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFurther guidance is available to support all of the above on the \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/shooting/\u0022 title=\u0022Shooting\u0022\u003Eshooting pages\u003C/a\u003E of scouts.org.uk.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.3.6 Target Sports: Tomahawk throwing\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.6.1 Follow the guidance\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe throwing of tomahawks and small hawks must follow \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/tomahawk-throwing/\u0022 title=\u0022Tomahawk Throwing\u0022\u003ETomahawk Throwing (FS120011)\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.6.2 Prohibited targets\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThrowing at targets representing human beings or animals is not permitted as a part of any Scout activity, or on property owned or leased by, or used in the name of, the Scouts.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.3.6.3 Prohibited equipment\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThrowing knives is not permitted within The Scout Association (see POR 9a.1.2.4 Banned Activities).\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/9b-requirements-for-specific-activities/9b3-target-sports/","id":89466,"nodeName":"9b.3 Target Sports","title":"Target Sports","type":"pORRule","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Target Sports","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for activities.","subHeader":"Find out about Scouts\u0027 policy and rules for activities.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84OTQ2NiJ9","canonicalUrl":"https://www.scouts.org.uk/por/9b-requirements-for-specific-activities/9b3-target-sports/"},{"number":"9b.4","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.4.1 Land based activities: Aerial runways\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.1.1 Supervision \u003Cbr\u003E\u003C/strong\u003EAerial runways must only be constructed under the personal supervision of an experienced and responsible adult.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe use and operation must be supervised by an experienced and responsible adult. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.1.2 Construction standards\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAerial runways must be constructed and maintained in accordance with the \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/aerial-runway-code/\u0022 title=\u0022Aerial runway code\u0022\u003EAerial Runway Code (FS120006)\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.1.3 Safety checks\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe responsible adult must ensure that:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eall equipment is checked before use\u003C/li\u003E\n\u003Cli\u003Ethe entire structure is checked regularly during the activity for safety.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.1.4 Permitted users\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe only persons who may use an aerial runway constructed by members of the Scout movement are members of the Scout and Guide movements.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.4.2 Land based activities: Caving and mine exploration\u003C/h4\u003E\n\u003Cp\u003ECaving and mine exploration delivered as Scout-led activity falls within the Adventurous Activity Permit Scheme, see POR 9a.7.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.2.1 Scope\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThese rules apply to:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eall caving systems (excluding show caves)\u003C/li\u003E\n\u003Cli\u003Eall mine exploration (excluding working show mines)\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.2.2 Pre-activity preparation\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe leader holding the permit must ensure that, before the party sets out, it:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ehas received adequate instruction in equipment and safety procedures\u003C/li\u003E\n\u003Cli\u003Eis carrying the appropriate equipment.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.2.3 Local considerations\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe leader holding the permit must have:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Etaken advice on local knowledge, weather conditions and party size\u003C/li\u003E\n\u003Cli\u003Econsidered the use of local or professional guides.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.2.4 Group size\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAn underground activity must not be undertaken by a party of fewer than four and a maximum of eight, including the permit holder.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.2.5 Plan left on the surface\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA detailed plan must always be left on the surface with a responsible person in the host area. Route plans produced locally must contain at least the same information as \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/caving/\u0022 title=\u0022Caving\u0022\u003Ethe UK Headquarters template (FS120451)\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.2.6 Action when the activity is complete\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe plan should be cancelled or collected when the activity is completed.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.2.7 Mine inspection reports\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll mines used for mine exploration must have a current inspection report covering the sections used that must be accessible to, and has been read by, the permit holder.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.4.3 Land based activities: Climbing and abseiling\u003C/h4\u003E\n\u003Cp\u003EClimbing and abseiling delivered as Scout-led activity falls within the Adventurous Activity Permit Scheme, see POR 9a.7.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.3.1 Use of helmets when climbing or abseiling on natural features\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen climbing or abseiling on natural features, a climbing helmet must always be worn, unless:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ea Sikh wearing a Turban chooses not to wear a helmet. This does not apply to a Sikh wearing a Top Knot\u003C/li\u003E\n\u003Cli\u003Ea medical or additional need causes challenges with wearing a conventional climbing helmet, see \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/activity-helmets/\u0022 title=\u0022Activity Helmets\u0022\u003EActivity Helmets (FS120430)\u003C/a\u003E for guidance.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.3.2 Use of helmets when climbing or abseiling on artificial walls\u00A0\u003C/strong\u003E\u003Cbr\u003EWhen climbing or abseiling on an artificial wall, including mobile climbing towers, the activity risk assessment must determine the use of helmets.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.3.3 Equipment standards\u00A0\u003C/strong\u003E\u003Cbr\u003EAll climbing equipment should be used following the manufacturer\u0027s guidelines. Where it is not possible to follow manufacturer\u0027s guidelines a backup or redundancy must be built into this element of the setup.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.3.4 Equipment storage and maintenance\u00A0\u003C/strong\u003E\u003Cbr\u003EThe storing, maintenance and replacement of all climbing equipment should follow the manufacturer\u0027s guidelines.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.3.5 Automatic belay systems\u00A0\u003C/strong\u003E\u003Cbr\u003EAutomatic belay systems (systems that lower a climber down to the ground when they let go of the climbing wall without any human intervention) must be led by either:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EA climbing permit holder (within the remit of their permit)\u003Cbr\u003EOR\u003C/li\u003E\n\u003Cli\u003EFollowing a written operating manual which must be agreed by a member agreed by the County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Programme Team who holds an appropriate Climbing accreditation.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.3.6 Guidance\u00A0\u003C/strong\u003E\u003Cbr\u003EFurther information about the automatic belay systems and mobile climbing walls may be found in \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/climbing-and-abseiling/climbing-auto-belays-and-mobile-walls/\u0022 title=\u0022Climbing - auto belays and mobile walls\u0022\u003EClimbing \u2013 auto belays and mobile walls (FS120427)\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.3.7 Activities for non-members\u00A0\u003C/strong\u003E\u003Cbr\u003EAbseiling and climbing activities may be run for non-members, when conducted they must follow these rules.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.4.4 Land based activities: Cycling\u003C/h4\u003E\n\u003Cp\u003EOff-road cycling in environments one and two (as defined in POR 9b.5.4.7 and POR 9b.5.4.8) delivered as Scout-led activity falls within the Adventurous Activity Permit Scheme, see POR 9a.7.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.4.1 Helmets\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA cycle safety helmet must be worn by anyone taking part in an organised Scout cycling activity, unless:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ea Sikh wearing a Turban chooses not to wear a helmet. This does not apply to a Sikh wearing a Top Knot\u003C/li\u003E\n\u003Cli\u003Ea medical or additional need causes challenges with wearing a conventional cycle safety helmet, see \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/activity-helmets/\u0022 title=\u0022Activity Helmets\u0022\u003EActivity Helmets (FS120430)\u003C/a\u003E for guidance.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.4.2 Responsible person\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThere must be a responsible person who is not taking part in the activity. They must:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eknow the details of the journey\u003C/li\u003E\n\u003Cli\u003Ebe informed when the activity is completed\u003C/li\u003E\n\u003Cli\u003Ebe informed if the participants have returned safely\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.4.3 Emergency cards\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe party must carry emergency cards. Any emergency cards produced locally must contain:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ewhat to do in an emergency\u003C/li\u003E\n\u003Cli\u003Eparty name\u003C/li\u003E\n\u003Cli\u003Ebase location and contact point if available\u003C/li\u003E\n\u003Cli\u003Eparty leader name\u003C/li\u003E\n\u003Cli\u003EInTouch system details.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.4.4 Cycling in cycle environment zero\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ECycling activities in cycle environment zero must follow in \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/off-road-cycling/cycling/\u0022 title=\u0022Cycling\u0022\u003ECycling (FS120422)\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.4.5 Cycling in cycle environments one or two\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ECycling activities in any cycle environment one or two must be under the direct control of, or supervised by, a person holding the appropriate permit (see POR 9a.7).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.4.6 Land based activities - Definition of cycle environment zero\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ecycle environment zero must not meet any of the criteria for cycle environment one or two.\u003C/li\u003E\n\u003Cli\u003Ecycle environment zero must be no more than 2.5km, or 30 minutes walking distance, from access for an emergency vehicle, and one of:\u003Cbr\u003E\u2022 a flat space constructed of a solid surface such as concrete or flat grassed areas\u003Cbr\u003E\u2022 a private or public road\u003Cbr\u003E\u2022 a marked cycle path or cycle route\u003Cbr\u003E\u2022 a bridleway\u003Cbr\u003E\u2022 a family designated cycle route\u003C/li\u003E\n\u003Cli\u003Eall cycling manoeuvres within cycle environment zero must be possible to perform:\u003Cbr\u003E\u2022 at a low speed, such as walking speed\u003Cbr\u003E\u2022 while remaining seated\u003Cbr\u003E\u2022 with both wheels of the bicycle on the ground.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.4.7 Land based activities - Definition of cycle environment one\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ecycle environment one must not meet any of the criteria for cycle environment two.\u003C/li\u003E\n\u003Cli\u003Ecycle environment one must be no more than 2.5km or 30 minutes walking distance from access for an emergency vehicle, and one of:\u003Cbr\u003E\u2022 a blue cycle run at trail centres\u003Cbr\u003E\u2022 a route defined as rollable, with drop offs no higher than hub height\u003Cbr\u003E\u2022 a route with an obvious line choice.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.4.8 Land based activities - Definition of cycle environment two\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ecycle environment two meets any of the following criteria:\u003Cbr\u003E\u2022 red and black cycle runs at trail centres\u003Cbr\u003E\u2022 drop offs greater than hub height\u003Cbr\u003E\u2022 there is not always an obvious line choice\u003Cbr\u003E\u2022 is over 2.5km or 30 minutes walking distance from access for an emergency vehicle.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.4.9 \u003Cspan class=\u0022NormalTextRun SCXW105151329 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[335559685,\u0026quot;1475\u0026quot;,201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u660E\u671D\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;1\u0026quot;,469769226,\u0026quot;NunitoSans-Regular\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,335559739,\u0026quot;120\u0026quot;,335559682,\u0026quot;22\u0026quot;,335559683,\u0026quot;2\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Normal\u0026quot;,469777804,\u0026quot;9.%1.%2.%3\u0026quot;,469777803,\u0026quot;left\u0026quot;,469777815,\u0026quot;multilevel\u0026quot;,469769242,\u0026quot;65533,0\u0026quot;,335559991,\u0026quot;1191\u0026quot;,536884268,\u0026quot;{d5e0e509-5f10-562b-9587-a1fb7b61002b}{1}\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;4\u0026quot;,201342448,\u0026quot;2\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;4\u0026quot;,469769226,\u0026quot;NunitoSans-Regular,\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,268442635,\u0026quot;22\u0026quot;,335551500,\u0026quot;855309\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Heading 3 Char\u0026quot;]}\u0022\u003EFurther guidance\u003C/span\u003E\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ESee \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/off-road-cycling/cycling/\u0022 title=\u0022Cycling\u0022\u003ECycling (FS120422)\u003C/a\u003E for help to define the environment.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.4.5 Land based activities: High ropes activities\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.5.1 Definitions\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EA high ropes activity is any off-ground activity, not covered by the adventurous activity permit scheme, which should use a belay or similar safety system such as cow\u0027s tails or a trolley system. Examples of which activities are included within this are in \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/high-ropes/\u0022 title=\u0022High Ropes\u0022\u003EHigh ropes (FS120423)\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003EA temporary high rope structure is a high ropes construction erected for a single activity or no longer than a week, whichever is longer.\u003C/li\u003E\n\u003Cli\u003EA permanent high rope structure is a high ropes construction not classed as temporary.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.5.2 \u003Cspan class=\u0022NormalTextRun SCXW263597432 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[335559685,\u0026quot;1475\u0026quot;,201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u660E\u671D\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;1\u0026quot;,469769226,\u0026quot;NunitoSans-Regular\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,335559739,\u0026quot;120\u0026quot;,335559682,\u0026quot;22\u0026quot;,335559683,\u0026quot;2\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Normal\u0026quot;,469777804,\u0026quot;9.%1.%2.%3\u0026quot;,469777803,\u0026quot;left\u0026quot;,469777815,\u0026quot;multilevel\u0026quot;,469769242,\u0026quot;65533,0\u0026quot;,335559991,\u0026quot;1191\u0026quot;,536884268,\u0026quot;{d5e0e509-5f10-562b-9587-a1fb7b61002b}{1}\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;4\u0026quot;,201342448,\u0026quot;2\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;4\u0026quot;,469769226,\u0026quot;NunitoSans-Regular,\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,268442635,\u0026quot;22\u0026quot;,335551500,\u0026quot;855309\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Heading 3 Char\u0026quot;]}\u0022\u003ETemporary high ropes activities\u003C/span\u003E\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EConstruction of temporary high ropes activities must follow \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/high-ropes/\u0022 title=\u0022High Ropes\u0022\u003EHigh ropes (FS120423)\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003EA temporary high ropes activity must be constructed and operated by one of:\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe holder of a climbing permit, which includes selecting anchors and setting up belay systems, operating within the limits of their permit for group size, supervision levels and so on\u003C/li\u003E\n\u003Cli\u003Ethe holder of a caving or mine exploration permit, which includes vertical pitches, operating within the limits of their permit for group size, supervision levels and so on\u003C/li\u003E\n\u003Cli\u003Eusing a setup, with a written operating manual and constructed by a competent person, which is all agreed by a member of the County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Programme Team who holds an appropriate Climbing accreditation or a European Ropes Course Association (ERCA) instructor qualified to rescue (or equivalent or higher).\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EFurther details of what should be included within the operating manual and how to find and check an ERCA instructor are in \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/high-ropes/\u0022 title=\u0022High Ropes\u0022\u003EHigh ropes (FS120423)\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.5.3 Permanent high ropes activities\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Econstruction and maintenance of a permanent high ropes structure must follow the guidelines in AAIAC (Adventure Activities Industry Advisory Committee) \u2013 The UK Ropes Course Guide. This may be found in \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/high-ropes/\u0022 title=\u0022High Ropes\u0022\u003EHigh ropes (FS120423)\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003Ea permanent high ropes structure must have a written operating manual which must be approved by a Technical Adviser. \u0026nbsp;The minimum qualification of a Technical Adviser is Mountaineering and Climbing Instructor Award, or a European Ropes Course Association (ERCA) qualified high ropes instructor qualified to rescue (or equivalent or higher).\u0026nbsp;\u003Cbr\u003EFurther details of what should be included within the operating manual and how to find a Technical Adviser may be found in \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/high-ropes/\u0022 title=\u0022High Ropes\u0022\u003EHigh ropes (FS120423)\u003C/a\u003E.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.4.6 Land based activities: Hill walking party size\u003C/h4\u003E\n\u003Cp\u003EFor activities in Terrain One and Two as defined in POR 9b.4.7:\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.6.1 Party size\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EParties must consist of no more than eight, but no less than four people, except as provided for in POR 9b.4.6.4 below. Where a permit holder is directly with a group they are included within these party sizes.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.6.2 Leadership\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EEach party must have a leader holding a permit or a designated party leader.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.6.3 Multiple party management\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIf more than one group is formed the parties must use different routes or, if using the same route, leave a clear time and distance interval between them \u2013 so that they do not become mixed.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.6.4 \u003Cspan class=\u0022NormalTextRun SCXW43263839 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[335559685,\u0026quot;1475\u0026quot;,201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u660E\u671D\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;1\u0026quot;,469769226,\u0026quot;NunitoSans-Regular\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,335559739,\u0026quot;120\u0026quot;,335559682,\u0026quot;22\u0026quot;,335559683,\u0026quot;2\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Normal\u0026quot;,469777804,\u0026quot;9.%1.%2.%3\u0026quot;,469777803,\u0026quot;left\u0026quot;,469777815,\u0026quot;multilevel\u0026quot;,469769242,\u0026quot;65533,0\u0026quot;,335559991,\u0026quot;1191\u0026quot;,536884268,\u0026quot;{d5e0e509-5f10-562b-9587-a1fb7b61002b}{1}\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;4\u0026quot;,201342448,\u0026quot;2\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;4\u0026quot;,469769226,\u0026quot;NunitoSans-Regular,\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,268442635,\u0026quot;22\u0026quot;,335551500,\u0026quot;855309\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Heading 3 Char\u0026quot;]}\u0022\u003EException for Multi-Pitch Climbing\u003C/span\u003E\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen walking directly to, and off the hills after, a multi pitch climb the party size may be less than four.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.6.5 Supervision limits\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA leader with a permit to supervise the activity must do so with no more than three parties and must be in a position to respond to any of these groups.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.6.6 Safety checks by permit holders\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen permit holders are checking on the safety of Scout parties or their routes, the party size may be less than four. All the members of such a reduced party must each have the skills and experience required to travel safely in the hills in such circumstances, must follow rules regarding route plans and should plan to spend the minimum of time on their own.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.4.7 Land based activities: Hill walking terrains\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.7.1 Terrain Definitions \u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%; height: 1829.33px;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\u003Cstrong\u003ETerrain\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\u003Cstrong\u003ERequirements\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 626.667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 626.667px;\u0022\u003E\u003Cstrong\u003ETerrain Zero \u00A0\u003C/strong\u003E\u003Cbr\u003Edescribes terrain which meets one of criteria (a) or criteria (b)\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 626.667px;\u0022\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eis below 500 metres above sea level, \u00A0\u003Cbr\u003EAND\u003Cbr\u003Eis within 30 minutes travelling time from a road which can take an ordinary road-going ambulance or a building which is occupied (such as a farm) or another means of summoning help (such as a telephone box)\u00A0\u003Cbr\u003EAND\u003Cbr\u003Ehas no steep slopes or rocky terrain, where a slip may result in a fall.\u00A0\u003Cbr\u003E(Routes or areas where the average person would need to regularly use their hands at least for balance if not for actual progress. \u00A0This does not stop people from using their hands as an aid to confidence.) \u00A0\u003C/li\u003E\n\u003Cli\u003Eterrain which is a road, or path adjacent to a road, on which you would expect to see traffic. \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EActivities undertaken in Terrain Zero must follow the guidance in \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/hillwalking/terrain-zero-activities/\u0022 title=\u0022Terrain Zero Activities\u0022\u003ETerrain Zero Activities (FS120426)\u003C/a\u003E.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 573.333px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 573.333px;\u0022\u003E\n\u003Cp\u003E\u003Cstrong\u003ETerrain One \u003C/strong\u003E\u003Cbr\u003Edescribes terrain which meets all of criterias (a) and (b) and (c) and (d)\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 573.333px;\u0022\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eis below 800 metres but more than 500 metres above sea level \u00A0\u003Cbr\u003EOR\u003Cbr\u003Eis more than 30 minutes but less than three hours travelling time from a road which can take an ordinary road-going ambulance or a building which is occupied (such as a farm) or another means of calling help (such as a telephone box). \u00A0\u003C/li\u003E\n\u003Cli\u003Ehas no steep slopes or rocky terrain, where a slip may result in a fall (routes or areas where the average person would need to regularly use their hands at least for balance if not for actual progress. This does not stop people from using their hands as an aid to confidence.) \u00A0\u003C/li\u003E\n\u003Cli\u003Eis not a road, or path adjacent to a road, on which you would expect to see traffic. \u00A0\u003C/li\u003E\n\u003Cli\u003Eis not Terrain Two.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 592px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 592px;\u0022\u003E\n\u003Cp\u003E\u003Cstrong\u003ETerrain Two \u003C/strong\u003E\u003Cbr\u003Edescribes terrain which meets both of criteria (a) and criteria (b)\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 592px;\u0022\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eis over 800 metres above sea level, \u00A0\u003Cbr\u003EOR\u003Cbr\u003Elies more than three hours travelling time from a road which can take an ordinary road-going ambulance or a building which is occupied, such as a farm, or another means of calling help, such as a telephone box, \u00A0\u003Cbr\u003EOR\u003Cbr\u003Ehas steep slopes or rocky terrain, where a slip may result in a fall including routes or areas where the average person would need to regularly use their hands at least for balance if not for actual progress. This excludes the planned use of ropes, but ropes may be used to give confidence, or in an emergency situation. This also excludes climbing activities. \u00A0\u003C/li\u003E\n\u003Cli\u003Eis not a road, or path adjacent to a road, on which you would expect to see traffic.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\u003Cstrong\u003ESpecialist Terrain\u00A0\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003EWhen in terrain or using skills that have not been assessed for a Terrain Two hillwalking or a climbing permit, such as glaciers, scrambling and via ferrata, then specific approval is required for the activity from the relevant Lead Volunteer based on advice from someone with knowledge and experience of the activity. Specific approval must only be granted a holder of a Terrain Two hillwalking or climbing permit.\u00A0\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.4.8 Land based activities: Hill walking permits\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.8.1 Permits required for Terrain One or Terrain Two\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll activities in Terrain One or Terrain Two must be under the direct control of, or supervised by, a person holding the appropriate permit (see POR 9a.7).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.8.2 Approvals for Terrain Zero\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll activities in Terrain Zero must be approved by the relevant Lead Volunteer (see POR 9a.1.3).\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.4.9 Land based activities: Hill walking safety\u003C/h4\u003E\n\u003Cp\u003EFor activities in Terrain One and Terrain Two as defined in POR 9b.4.7.1:\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.9.1 Route plan\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA detailed route plan must always be left with a responsible person not taking part in the activity.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.9.2 Route plan content\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAny route planning forms produced locally must contain at least the same information as required in the\u0026nbsp;\u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/route-plan/\u0022 title=\u0022Route plan\u0022\u003Eexample route plan form\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.9.3 \u003Cspan class=\u0022NormalTextRun SCXW42791547 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[335559685,\u0026quot;1475\u0026quot;,201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u660E\u671D\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;1\u0026quot;,469769226,\u0026quot;NunitoSans-Regular\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,335559739,\u0026quot;120\u0026quot;,335559682,\u0026quot;22\u0026quot;,335559683,\u0026quot;2\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Normal\u0026quot;,469777804,\u0026quot;9.%1.%2.%3\u0026quot;,469777803,\u0026quot;left\u0026quot;,469777815,\u0026quot;multilevel\u0026quot;,469769242,\u0026quot;65533,0\u0026quot;,335559991,\u0026quot;1191\u0026quot;,335552541,\u0026quot;0\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;4\u0026quot;,201342448,\u0026quot;2\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;4\u0026quot;,469769226,\u0026quot;NunitoSans-Regular,\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,268442635,\u0026quot;22\u0026quot;,335551500,\u0026quot;855309\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Heading 3 Char\u0026quot;]}\u0022\u003EPost-activity procedure\u003C/span\u003E\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe route plan should be cancelled or collected when the activity is completed.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.9.4 Emergency cards\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe party must carry emergency cards.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.9.5 Emergency card content\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAny emergency cards produced locally must contain the same information as required in the \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/route-plan/\u0022 title=\u0022Route plan\u0022\u003Eexample route plan form\u003C/a\u003E.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.4.10 Land based activities: Horse riding and pony trekking\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.10.1 Approved providers\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EActivities involving horse riding or pony trekking must be conducted using a British Equestrian Federation member body approved centre or club.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.10.2 Helmets\u00A0\u003C/strong\u003E\u003Cbr\u003EA horse-riding safety helmet must be worn by anyone taking part in an organised Scout riding activity, unless:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ea Sikh wearing a Turban chooses not to wear a helmet. This does not apply to a Sikh wearing a Top Knot\u003C/li\u003E\n\u003Cli\u003Ea medical or additional need causes challenges with wearing a conventional horse riding safety helmet, see \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/activity-helmets/\u0022 title=\u0022Activity Helmets\u0022\u003EActivity Helmets (FS120430)\u003C/a\u003E for guidance.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.4.11 Land based activities: Martial arts\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.11.1 Standards and controls\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll martial arts must be conducted using the standards and controls laid down by the appropriate Sports Council recognised National Governing Body.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.4.12 Land based activities: Motor sports\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.12.1 Safety equipment\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EMotorised activities away from public roads may be undertaken provided that each participant wears appropriate safety equipment for the activity being undertaken, including helmets for all off road and racing activities.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.12.2 Safety briefings\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ESafety briefings must be given to all participants and marshals.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.12.3 Activity location\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe activity must take place in an area with clear separation and boundary between participants and spectators/the public.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.12.4 Maximum speed\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe maximum speed must be considered based on:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003E\u003Cspan class=\u0022NormalTextRun SCXW175221119 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[335559685,\u0026quot;1475\u0026quot;,201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u660E\u671D\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;1\u0026quot;,469769226,\u0026quot;NunitoSans-Regular\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,335559739,\u0026quot;120\u0026quot;,335559682,\u0026quot;22\u0026quot;,335559683,\u0026quot;2\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Normal\u0026quot;,469777804,\u0026quot;9.%1.%2.%3\u0026quot;,469777803,\u0026quot;left\u0026quot;,469777815,\u0026quot;multilevel\u0026quot;,469769242,\u0026quot;65533,0\u0026quot;,335559991,\u0026quot;1191\u0026quot;,335552541,\u0026quot;0\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;4\u0026quot;,201342448,\u0026quot;2\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;4\u0026quot;,469769226,\u0026quot;NunitoSans-Regular,\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,268442635,\u0026quot;22\u0026quot;,335551500,\u0026quot;855309\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Heading 3 Char\u0026quot;]}\u0022\u003Ethe age and ability of the participant\u003C/span\u003E\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe vehicle\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe supervision\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe terrain\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eany additional factors including legal restrictions on age such as quad biking. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.4.13 Land based activities: Snowsports\u003C/h4\u003E\n\u003Cp\u003ESnowsports (except artificial slopes and nursery slopes) delivered as Scout-led activity falls within the Adventurous Activity Permit Scheme, see POR 9a.7.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.13.1 Snowsports environment definitions\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EOff-piste \u2013 Outside of marked and patrolled snowsports areas\u003C/li\u003E\n\u003Cli\u003EOn-piste \u2013 Within the marked and patrolled snowsports areas, including snowparks, except for those defined as nursery slopes\u003C/li\u003E\n\u003Cli\u003ENursery slopes \u2013 on-piste runs designated for beginners by the body responsible for the snowsports area\u003C/li\u003E\n\u003Cli\u003EArtificial slopes \u2013 either an indoor slope or an outdoor dry ski slope; except snowparks.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.13.2 Permit exemptions\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EShort term personal permit exemptions may be granted by appropriately qualified people, as described in \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/snowsports/\u0022 title=\u0022Snowsports\u0022\u003Esnowsports (FS120457)\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.13.3 Off piste requirements\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFor off-piste snowsports, the relevant Terrain 1 or Terrain 2 Hillwalking Winter permit is also required.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.13.4 Helmets\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA safety helmet must be worn by anyone taking part in Scout snowsports activities, unless:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ecross country skiing or ski touring when in walking mode.\u003C/li\u003E\n\u003Cli\u003Ea Sikh wearing a Turban chooses not to wear a helmet. This does not apply to a Sikh wearing a Top Knot\u003C/li\u003E\n\u003Cli\u003Ea medical or additional need causes challenges with wearing a conventional snowsports helmet, see \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/activity-helmets/\u0022 title=\u0022Activity Helmets\u0022\u003EActivity Helmets (FS120430)\u003C/a\u003E for guidance.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.4.13.5 Further guidance\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFor more information regarding these rules see \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/snowsports/winter-sports/\u0022 title=\u0022Winter Sports\u0022\u003EWinter Sports (FS120424)\u003C/a\u003E.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/9b-requirements-for-specific-activities/9b4-land-based-activities/","id":89467,"nodeName":"9b.4 Land based activities","title":"Land based activities","type":"pORRule","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Land based activities","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for activities.","subHeader":"Find out about Scouts\u0027 policy and rules for activities.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84OTQ2NyJ9","canonicalUrl":"https://www.scouts.org.uk/por/9b-requirements-for-specific-activities/9b4-land-based-activities/"},{"number":"9b.5","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EThe \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/waterways/\u0022 title=\u0022Waterways\u0022\u003ENational Directory of Waters\u003C/a\u003E is available online.\u003C/p\u003E\n\u003Ch4\u003E9b.5.1 Water based activities: All water activities\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.5.1.1 Water activities requiring permits\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll Scout-led water activities on class B1, B2, B3 or A waters and all motorised water activities and SCUBA activities on class C waters, fall within the Adventurous Activity Permit Scheme, see POR 9a.7.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ESwimming is not part of the Adventurous Activity Permit Scheme.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.5.1.2 \u003Cspan class=\u0022NormalTextRun SCXW189043591 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[335559685,\u0026quot;1475\u0026quot;,201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 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data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;4\u0026quot;,201342448,\u0026quot;2\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;4\u0026quot;,469769226,\u0026quot;NunitoSans-Regular,\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,268442635,\u0026quot;22\u0026quot;,335551500,\u0026quot;855309\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Heading 3 Char\u0026quot;]}\u0022\u003ESwimming competency\u003C/span\u003E\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EMembers taking part in any water activity, such as those which take place on or in the water, must be able to demonstrate to a suitable person their ability to:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eswim 50 metres in clothing and equipment appropriate to the activity (where a buoyancy aid or life jacket is worn for the activity this may be used for the demonstration)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ekeep afloat for five minutes. \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EAnyone unable to meet these requirements is classified as a non-swimmer and must follow POR 9b.5.1.3.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.5.1.3 Participation of non-swimmers\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA non-swimmer may take part in water activities, at the discretion of the person in charge, only if certain precautions are taken:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eany non-swimmer must wear a lifejacket or buoyancy aid of approved design and be in the charge of an adult. This does not apply for swimming, paddling or activities near water \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethere must be no more than one non-swimmer in any craft, unless a one-to-one ratio is maintained for example one competent adult to one non-swimmer \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ein the case of single-handed craft this should only be on C or B1 Waters (POR 9b.5.3.1) with supervision on a one-to-one basis for example one competent adult to one non-swimmer.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ewhere non-swimmers are taking part in swimming activities (as defined in POR 9b.5.9), they must be under the direct supervision, in the water, by an over 16-year-old who is deemed to be a swimmer and has strong water confidence. This must not exceed two non-swimmers to one over 16-year-old. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.5.1.4 Exceptions\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe above conditions do not apply when below decks, protected in larger vessels or when using recognised forms of public transport. \u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.5.2 Water based activities: Life jackets and buoyancy aids\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.5.2.1 \u003C/strong\u003E\u003Cbr\u003EAll members taking part in water activities, excluding scuba diving, snorkelling, surfing, swimming, and paddling (as defined in POR 9b.5.8) must wear an EC approved buoyancy aid or lifejacket appropriate to:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe activity\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe weather conditions\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe size of the participant. \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThis does not apply when below decks. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EFurther guidance may be found in \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/water-safety-buoyancy-aids-and-lifejackets/\u0022 title=\u0022Water safety (buoyancy aids and lifejackets)\u0022\u003EFS120603 Water Safety\u0026nbsp;\u003C/a\u003E\u003Ca rel=\u0022noreferrer noopener\u0022 href=\u0022https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/general-activity-guidance/general-water-activities/water-safety-buoyancy-aids-and-lifejackets/\u0022 target=\u0022_blank\u0022 class=\u0022Hyperlink SCXW86608532 BCX8\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW86608532 BCX8\u0022 data-ccp-charstyle=\u0022Hyperlink\u0022\u003E(buoyancy aids and lifejackets)\u003C/span\u003E\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EWhere a water activity permit holder is supervising swimming, personal flotation devices are required as per the permit activity.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.5.2.2 Equipment suitability\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe person in charge of any water activity must ensure that the lifejackets and buoyancy aids being used are fit for purpose and suitable for the activity on each occasion that they are used.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.5.3 Water based activities: Classification of waters\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.5.3.1 \u003C/strong\u003E\u003Cbr\u003EAll waters used for Scout activities must be classified as follows:\u0026nbsp;\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%; height: 112px;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\u003Cstrong\u003EClass\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\u003Cstrong\u003EDescription\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003EC\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003ESafe inland waters which are less than 100m wide where flow causes little effect (including swimming pools).\u0026nbsp;\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003EB1\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003ESheltered inland waters and other sheltered waters where currents and tides create no real danger.\u0026nbsp;\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003EB2\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003EThe sea up to one mile from the shore but excluding more dangerous waters close inshore\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EMore sheltered parts of estuaries\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ELarge inland lakes and lochs\u003C/li\u003E\n\u003Cli\u003EInland waters British Canoeing Grade 2\u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003EB3\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003EThe sea up to three miles from the shore but excluding more dangerous waters close inshore\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EBusy commercial ports\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EExposed parts of estuaries\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EInland waters British Canoeing Grade 3\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003EA\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003EOpen sea more than three miles from the shore, and other dangerous waters close inshore\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EInland waters British Canoeing Grade 4 and above.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003EThe National Directory of Waters is available at\u0026nbsp;\u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/waterways/\u0022 title=\u0022Waterways\u0022\u003Escouts.org.uk/waterways\u003C/a\u003E.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.5.4 Water based activities: Activities on class C waters\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.5.4.1 \u003Cspan class=\u0022NormalTextRun SCXW87441429 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[335559685,\u0026quot;1475\u0026quot;,201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 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data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;4\u0026quot;,201342448,\u0026quot;2\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;4\u0026quot;,469769226,\u0026quot;NunitoSans-Regular,\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,268442635,\u0026quot;22\u0026quot;,335551500,\u0026quot;855309\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Heading 3 Char\u0026quot;]}\u0022\u003EApproval and Standards\u003C/span\u003E\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll water activities on class C waters (excluding swimming \u2013 see POR 9b.5.8, 9b.5.9, 9b.5.10, SCUBA and motorised activities) must be:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eapproved by the relevant Lead Volunteer\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Edelivered to the standards contained in\u0026nbsp;\u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/class-c-waters/\u0022 title=\u0022Class C Waters\u0022\u003EClass C Waters (FS120623)\u003C/a\u003E.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.5.5 Water based activities: Boats\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.5.5.1 Identifiers\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll boats owned by or on long term loan to the movement must have a unique identifier clearly marked on the craft.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.5.5.2 Canal and River Trust waters\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen members take part in Scout activities on waters controlled by the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://canalrivertrust.org.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Canal and river trust\u0022\u003ECanal and River Trust\u003C/a\u003E the members or group must be identifiable as part of The Scout Association to gain access to the waters within the UK Headquarters bulk license agreement.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.5.5.3 Insurance\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll boats must have adequate marine insurance cover. Third party Public Liability cover is a minimum requirement.\u003C/p\u003E\n\u003Cp\u003ECraft which are foot or hand propelled, sailing craft or other craft not exceeding 5m in length are automatically covered for Public Liability under The Scout Association\u0027s main policy.\u003C/p\u003E\n\u003Cp\u003EAny other craft over 5m in length or motorised vessels for example, or those wishing to insure against damage to the Scout boat may require additional marine cover. Further guidance is available from\u0026nbsp;\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.unityinsuranceservices.co.uk/scout-insurance\u0022 target=\u0022_blank\u0022 title=\u0022Scout Insurance (Unity)\u0022\u003EUnity\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.5.5.4 Equipment checks\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe person in charge of any water activity must ensure that the craft and associated equipment are:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Efit for purpose\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Esuitable for the activity \u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003Eon each occasion that it is used. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EFurther detail is in\u0026nbsp;\u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/boat-checking/\u0022 title=\u0022Boat Checking\u0022\u003EFS120627 Boat Checking\u003C/a\u003E.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.5.6 Water based activities: Charter vessels\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.5.6.1 \u003Cspan class=\u0022NormalTextRun SCXW26857888 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[335559685,\u0026quot;1475\u0026quot;,201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u660E\u671D\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;1\u0026quot;,469769226,\u0026quot;NunitoSans-Regular\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,335559739,\u0026quot;120\u0026quot;,335559682,\u0026quot;22\u0026quot;,335559683,\u0026quot;2\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Normal\u0026quot;,469777804,\u0026quot;9.%1.%2.%3\u0026quot;,469777803,\u0026quot;left\u0026quot;,469777815,\u0026quot;multilevel\u0026quot;,469769242,\u0026quot;65533,0\u0026quot;,335559991,\u0026quot;1191\u0026quot;,335552541,\u0026quot;0\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;4\u0026quot;,201342448,\u0026quot;2\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;4\u0026quot;,469769226,\u0026quot;NunitoSans-Regular,\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,268442635,\u0026quot;22\u0026quot;,335551500,\u0026quot;855309\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Heading 3 Char\u0026quot;]}\u0022\u003EActivity rules apply\u003C/span\u003E\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen vessels are hired or chartered, the activity rules of The Scout Association apply.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.5.6.2 \u003Cspan class=\u0022NormalTextRun SCXW188254123 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 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3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,335559739,\u0026quot;120\u0026quot;,335559682,\u0026quot;22\u0026quot;,335559683,\u0026quot;2\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Normal\u0026quot;,469777804,\u0026quot;9.%1.%2.%3\u0026quot;,469777803,\u0026quot;left\u0026quot;,469777815,\u0026quot;multilevel\u0026quot;,469769242,\u0026quot;65533,0\u0026quot;,335559991,\u0026quot;1191\u0026quot;,335552541,\u0026quot;0\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;4\u0026quot;,201342448,\u0026quot;2\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;4\u0026quot;,469769226,\u0026quot;NunitoSans-Regular,\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,268442635,\u0026quot;22\u0026quot;,335551500,\u0026quot;855309\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Heading 3 Char\u0026quot;]}\u0022\u003EIndemnity clauses\u003C/span\u003E\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EBefore entering into a hire agreement which includes an indemnity clause such as where it is assumed that the hirer will be responsible for damage, injury or loss, the agreement must be referred to Unity (\u003Ca rel=\u0022noopener\u0022 href=\u0022mailto:hello@unityins.co.uk\u0022 target=\u0022_blank\u0022 title=\u0022Unity email address\u0022\u003Ehello@unityins.co.uk\u003C/a\u003E). \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.5.6.3 Command by professional staff\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhere the vessel is chartered to be under the command of professional staff, the rules relating to permits do not apply.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.5.6.4 Passenger safety\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen taking members as passengers on hired sailing or powered craft, the leader responsible must: \u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ehave reasonable grounds to believe the person in charge of the craft, who must be either the owner or authorised by the owner, has the necessary knowledge, skill, and experience\u003C/li\u003E\n\u003Cli\u003Eensure that the party understands the discipline necessary for safety including any local regulations or bye laws which may apply.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.5.7 Water based activities: Activities near the water\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.5.7.1 Guidance\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen activities take place near the water the guidance contained within the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.rospa.com/RoSPAWeb/docs/advice-services/Leisure-Safety/groupsafety-watermargins.pdf\u0022 target=\u0022_blank\u0022 title=\u0022Group Safety Group Safety at Water Margins (ROSPA)\u0022\u003ECCPR Group Safety at Water Margins document\u003C/a\u003E should be followed.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.5.8 Water based activities: Paddling\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.5.8.1 Safety measures\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen in water that is, for the individual taking part, below waist height (or knee height in moving water) when standing, leaders must:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Econduct a risk assessment of the activity\u003C/li\u003E\n\u003Cli\u003Eprovide appropriate individual(s) as safety cover and equipment as identified by the risk assessment\u003C/li\u003E\n\u003Cli\u003Eensure any safety cover is in an appropriate position to provide effective cover\u003C/li\u003E\n\u003Cli\u003Eensure the participants are clearly visible above the water level at all times.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.5.9 Water based activities: Swimming\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.5.9.1 All swimming\u003Cbr\u003E\u003C/strong\u003EWhen in water that is, for the individual taking part, above waist height (or knee height in moving water) when standing, leaders must follow the rules on swimming except where:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Etaking part in scuba diving or snorkelling\u003C/li\u003E\n\u003Cli\u003Eit is a river crossing during hillwalking under the leadership of someone holding a hillwalking permit\u003C/li\u003E\n\u003Cli\u003Eit is underground during caving or mine exploration under the leadership of someone holding a caving or mine exploration permit.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.5.9.2 \u003Cspan class=\u0022NormalTextRun SCXW214856927 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[335559685,\u0026quot;1475\u0026quot;,201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 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data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;4\u0026quot;,201342448,\u0026quot;2\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;4\u0026quot;,469769226,\u0026quot;NunitoSans-Regular,\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,268442635,\u0026quot;22\u0026quot;,335551500,\u0026quot;855309\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Heading 3 Char\u0026quot;]}\u0022\u003ESwimming in Class C waters\u003C/span\u003E\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen members of the movement take part in swimming in Class C waters including swimming pools:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThere must be one responsible person in overall control and that responsible person must conduct a risk assessment for the location and activity\u00A0\u003C/li\u003E\n\u003Cli\u003EIf written operating procedures are in place, the responsible person must comply with those procedures \u00A0\u003C/li\u003E\n\u003Cli\u003Ewhere no written operating procedures are in place, the responsible person must ensure that there are enough people to provide the safety cover identified in the risk assessment and that this safety cover meets the\u00A0 requirements in \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/swimming/\u0022 title=\u0022Swimming\u0022\u003ESwimming (FS120620)\u003C/a\u003E.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.5.9.3 Swimming in open waters of Class B1 or higher\u00A0\u003C/strong\u003E\u003Cbr\u003EWhen members take part in swimming in open waters of Class B1 or higher, there must be one responsible person in overall control who must:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Emeet the requirements of any written operating procedure\u003C/li\u003E\n\u003Cli\u003Econduct a risk assessment for the location and activity\u003C/li\u003E\n\u003Cli\u003Efollow the direction of the lifeguard on duty\u003C/li\u003E\n\u003Cli\u003Eensure appropriate safety cover is present where no attendant lifeguard is provided.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThe safety cover provided when there is no attendant lifeguard must conform to one of these two conditions:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EHold the relevant elements of the RLSS National Water Safety Management Programme (NWSMP) see \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/swimming/\u0022 title=\u0022Swimming\u0022\u003ESwimming (FS120620)\u003C/a\u003E, (or an equivalent or higher qualification), and work within the remit of their award:\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ESea (including beaches): NWSMP Coastal Waterways Module.\u003C/li\u003E\n\u003Cli\u003EFlat inland water (for example lakes or lochs) : NWSMP Inland Waterways Module\u003C/li\u003E\n\u003Cli\u003EMoving inland water (for example rivers): Moving Inland Water (for example rivers): NWSMP Inland waterways Module\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EHold a water activity permit (leadership or supervisory), operate within the remit of their permit (such as class of waters and group size) and meet the requirements for providing safety cover for swimming activities within \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/swimming/\u0022 title=\u0022Swimming\u0022\u003ESwimming (FS120620)\u003C/a\u003E.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9b.5.10 Water based activities: Scout owned swimming facilities\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9b.5.10.1 Pool operation\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Trustee Boards of Scout properties with a swimming pool must ensure the swimming pool is operated in accordance with the HSE guidance contained within \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.hse.gov.uk/pubns/books/hsg179.htm\u0022 target=\u0022_blank\u0022 title=\u0022Health and safety in swimming pools (HSE)\u0022\u003EManaging Health and Safety in Swimming Pools (HSG179)\u003C/a\u003E.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/9b-requirements-for-specific-activities/9b5-water-based-activities/","id":89468,"nodeName":"9b.5 Water based activities","title":"Water based activities","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Water based 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Requirements for specific activities","title":"b. Requirements for specific activities","type":"pORChapter","image":null,"assets":null,"headerOptions":{"headerTitle":"b. Requirements for specific activities","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84OTQ2MyJ9","canonicalUrl":"https://www.scouts.org.uk/por/9b-requirements-for-specific-activities/"},{"number":"10","url":"/por/10-uniform-badges-and-emblems/","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EThis chapter covers matters concerning uniform, badges and emblems.\u003C/p\u003E\n\u003Cp\u003ESome individual National events may have specific additional requirements which they will share with their participants.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"rules":[{"number":"10.1","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E10.1.1.1 Policy statement\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EScouts is a uniformed youth organisation. The purpose of uniform is to help members to:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Efeel they belong in Scouts - locally, nationally, and internationally\u003C/li\u003E\n\u003Cli\u003Ebe seen, recognised and trusted in their communities \u00A0 \u00A0\u003C/li\u003E\n\u003Cli\u003Efeel comfortable, welcome and proud while taking part in activities and events.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ETherefore, uniform needs to be inclusive, flexible, practical and affordable. Every reasonable effort should be made so that uniform is not a barrier to participation. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.1.1.2 Entitlement to wear uniform\u00A0\u003Cbr\u003E\u003C/strong\u003EAll members are entitled to wear the official uniform described in this chapter. See also POR 3.1.1.7.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/10-uniform-badges-and-emblems/101-purpose-of-scout-uniform/","id":40174,"nodeName":"10.1 Purpose of Scout uniform","title":"Purpose of Scout uniform","type":"pORRule","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Purpose of Scout uniform","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for uniform, badges and emblems.","subHeader":"Find out about Scouts\u0027 policy and rules for uniform, badges and emblems.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDE3NCJ9","canonicalUrl":"https://www.scouts.org.uk/por/10-uniform-badges-and-emblems/101-purpose-of-scout-uniform/"},{"number":"10.2","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E10.2.1.1\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe movement\u0027s uniforms are protected under the Chartered Associations (Protection of Names and Uniforms) Act 1926.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIt is unlawful for persons not entitled as members of the movement to wear them, except for the purposes of entertainment and then only provided that they are not brought into disrepute.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/10-uniform-badges-and-emblems/102-protection-of-uniforms/","id":40140,"nodeName":"10.2 Protection of uniforms","title":"Protection of uniforms","type":"pORRule","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Protection of uniforms","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for uniform, badges and emblems.","subHeader":"Find out about Scouts\u0027 policy and rules for uniform, badges and emblems.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDE0MCJ9","canonicalUrl":"https://www.scouts.org.uk/por/10-uniform-badges-and-emblems/102-protection-of-uniforms/"},{"number":"10.3","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E10.3.1.1 Use of informal Scout-branded clothing \u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EWhile formal uniform has a key purpose outlined in POR 10.1, there are times when informal Scout-branded clothing may be worn, including: \u0026nbsp;\u0026nbsp;\u003Cbr\u003E\n\u003Cul\u003E\n\u003Cli\u003EBranded section, Group, or event polo shirts, sweatshirts, or hoodies\u003C/li\u003E\n\u003Cli\u003ENeckerchiefs, either standalone or with the informal Scout-branded clothing described above\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003EThere are occasions when informal Scout-branded clothing may be more appropriate, depending on factors such as:\n\u003Cul\u003E\n\u003Cli\u003ESafety\u003C/li\u003E\n\u003Cli\u003EActivities\u003C/li\u003E\n\u003Cli\u003EWeather\u003C/li\u003E\n\u003Cli\u003EFormality of occasion\u003C/li\u003E\n\u003Cli\u003EAge range\u003C/li\u003E\n\u003Cli\u003EInclusion for cultural, religious or accessibility reasons\u003C/li\u003E\n\u003Cli\u003EAffordability, to avoid what we wear being a barrier to taking part in Scout activities.\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003EThe decision on when formal uniform and when informal Scout-branded clothing can be worn should be made by the volunteer or staff member in charge of the meeting, activity or event.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/10-uniform-badges-and-emblems/103-informal-scout-branded-clothing/","id":40166,"nodeName":"10.3 Informal Scout-branded clothing","title":"Informal Scout-branded clothing","type":"pORRule","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Informal Scout-branded clothing","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for uniform, badges and emblems.","subHeader":"Find out about Scouts\u0027 policy and rules for uniform, badges and emblems.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDE2NiJ9","canonicalUrl":"https://www.scouts.org.uk/por/10-uniform-badges-and-emblems/103-informal-scout-branded-clothing/"},{"number":"10.4","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E10.4.1.1 \u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIn the organisation of all Scouts activities, priority must be given to considerations of safety in what clothing is worn. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EWeather conditions, especially heat, cold and rain, must be taken into account. The practical comfort and well-being of members must take precedence over formality. A coat or other overgarment (preferably navy blue) should be worn when weather conditions require it to make sure members feel comfortable, including on formal occasions. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/10-uniform-badges-and-emblems/104-safety-considerations/","id":40153,"nodeName":"10.4 Safety considerations","title":"Safety considerations","type":"pORRule","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Safety considerations","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for uniform, badges and emblems.","subHeader":"Find out about Scouts\u0027 policy and rules for uniform, badges and emblems.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDE1MyJ9","canonicalUrl":"https://www.scouts.org.uk/por/10-uniform-badges-and-emblems/104-safety-considerations/"},{"number":"10.5","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E10.5.1.1 Reasonable adjustments\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhere a member does not feel comfortable wearing an item of Scout clothing (either official uniform or Scout-branded clothing) due to a specific need, their specific need should be given priority over uniform rules in POR. They may for example wear a different style of clothing or material that allows them to take part comfortably in Scout activities.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/10-uniform-badges-and-emblems/105-accessibility-and-inclusion-considerations/","id":40139,"nodeName":"10.5 Accessibility and inclusion considerations","title":"Accessibility and inclusion considerations","type":"pORRule","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Accessibility and inclusion considerations","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for uniform, badges and emblems.","subHeader":"Find out about Scouts\u0027 policy and rules for uniform, badges and emblems.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDEzOSJ9","canonicalUrl":"https://www.scouts.org.uk/por/10-uniform-badges-and-emblems/105-accessibility-and-inclusion-considerations/"},{"number":"10.6","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E10.6.1.1 Cultural or religious needs\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ETo meet cultural or religious needs, members of recognised faith communities may wear appropriate clothing in accordance with their beliefs during all Scouts activities. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.6.1.2 Knives\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EKnives must not be worn with uniform except for religious reasons.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/10-uniform-badges-and-emblems/106-cultural-requirements-and-religious-needs/","id":40172,"nodeName":"10.6 Cultural requirements and religious needs","title":"Cultural requirements and religious needs","type":"pORRule","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Cultural requirements and religious needs","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for uniform, badges and emblems.","subHeader":"Find out about Scouts\u0027 policy and rules for uniform, badges and emblems.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDE3MiJ9","canonicalUrl":"https://www.scouts.org.uk/por/10-uniform-badges-and-emblems/106-cultural-requirements-and-religious-needs/"},{"number":"10.7","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E10.7.1.1 Squirrel uniform\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 100.064%;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.3921%;\u0022\u003E\u003Cstrong\u003EOfficial uniform\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.3921%;\u0022\u003E\u003Cstrong\u003EOptional informal Scout-branded clothing\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.3921%;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003ESquirrels red crew neck sweatshirt\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EGroup scarf and woggle\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.3921%;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003Et-shirt in Squirrels red with correct local section or Group personalised branding \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Epolo shirt in Squirrels red with correct local section or Group personalised branding\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ehoodie in Squirrels red with correct local section or Group personalised branding\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.7.1.2 Beaver uniform\u003C/strong\u003E\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.967%;\u0022\u003E\u003Cstrong\u003EOfficial uniform\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.967%;\u0022\u003E\u003Cstrong\u003EOptional informal Scout-branded clothing\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.967%;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003EBeavers blue crew neck sweatshirt \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EGroup scarf \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ewoggle that identifies the lodge or team\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.967%;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003Et-shirt in Beavers blue with correct local section or Group personalised branding \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Epolo shirt in Beavers blue with correct local section or Group personalised branding\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ehoodie in Beavers blue with correct local section or Group personalised branding\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.7.1.3 Cub uniform\u003C/strong\u003E\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\u003Cstrong\u003EOfficial uniform\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\u003Cstrong\u003EOptional informal Scout-branded clothing\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003ECubs green crew neck sweatshirt \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EGroup scarf \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ewoggle that identifies the Six\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003Et-shirt in Cubs green with correct local section or Group personalised branding \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Epolo shirt in Cubs green with correct local section or Group personalised branding\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ehoodie in Cubs green with correct local section or Group personalised branding\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.7.1.4 Scout uniform\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\u003Cstrong\u003EOfficial uniform\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\u003Cstrong\u003EOptional informal Scout-branded clothing\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003EScout teal long sleeved shirt or blouse \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eany suitable navy blue trousers or skirt\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EGroup scarf\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ewoggle or friendship knot\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EOptionally, a Group may decide to have the Scout belt and buckle as part of its official uniform \u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003Et-shirt in Scouts teal with correct local section or Group personalised branding \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Epolo shirt in Scouts teal with correct local section or Group personalised branding\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ehoodie in Scouts teal with correct local section or Group personalised branding\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.7.1.5 Sea Scout uniform\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\u003Cstrong\u003EOfficial uniform\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\u003Cstrong\u003EOptional uniform items\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003Edark blue jersey\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Elight blue long sleeve shirt or blouse\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eany suitable smart navy blue trousers or skirt\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EGroup scarf \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ewoggle\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EScout belt and buckle \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ESeaman\u2019s Class 2 round cap with \u2018Sea Scout\u2019 tallyband.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003EOptionally, a Sea Scout Group may decide to have a lanyard (worn only with Bosun\u2019s call) as part of its official uniform.\u0026nbsp;\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.7.1.6 Air Scout uniform\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.967%;\u0022\u003E\u003Cstrong\u003EOfficial uniform\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.967%;\u0022\u003E\u003Cstrong\u003EOptional uniform items\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.967%;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003Elight blue long sleeve shirt or blouse\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eany suitable navy blue trousers or skirt\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EGroup scarf \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EWoggle\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAir Scout beret with cloth badge\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.967%;\u0022\u003EOptionally, an Air Scout Group may decide to have the Scout belt and buckle as part of its official uniform.\u0026nbsp;\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.7.1.7 Explorer uniform\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\u003Cstrong\u003EOfficial uniform\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\u003Cstrong\u003EOptional informal Scout-branded clothing\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003Ebeige long sleeve or short sleeve shirt or blouse \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eany suitable navy blue trousers or skirt\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EExplorer Unit scarf (a Group scarf may be worn if specified in the Partnership Agreement)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ewoggle or friendship knot\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EExplorers may wear the Explorer Belt and buckle once achieved.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EExplorers may wear the Young Leader buckle once achieved\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EOptionally, an Explorer Unit may decide to have the Scout belt and buckle as part of its official uniform\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003Et-shirt in navy blue with correct local Explorer Unit personalised branding \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Epolo shirt in navy blue with correct local Explorer Unit personalised branding\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ehoodie in navy blue with correct local Explorer Unit personalised branding\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.7.1.8 Explorer Sea Scout uniform\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.967%;\u0022\u003E\u003Cstrong\u003EOfficial uniform\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.967%;\u0022\u003E\u003Cstrong\u003EOptional uniform items\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.967%;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003Elight blue long sleeve shirt or blouse\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eany suitable smart navy blue trousers or skirt\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EExplorer Unit scarf (a Group scarf may be worn if specified in the Partnership Agreement) or blue tie\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EWoggle (for wear with scarf)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ESeaman\u2019s Class 2 round cap with \u2018Explorer Sea Scout\u2019 tallyband or peaked Officer\u2019s hat with white top and Sea Scout cap badge. Each Explorer Unit member to wear the same headwear option.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EExplorers may wear the Explorer Belt and buckle once achieved.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EExplorers may wear the Young Leader buckle once achieved\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.967%;\u0022\u003E\n\u003Cp\u003EOptionally, an Explorer Sea Scout Unit may decide to have as part of its official uniform:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003ELanyard (worn only with Bosun\u2019s call)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EScout belt and buckle\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.7.1.9 Explorer Air Scout uniform\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\u003Cstrong\u003EOfficial uniform\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\u003Cstrong\u003EOptional uniform items\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003Elight blue long sleeve shirt or blouse\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eany suitable smart navy blue trousers or skirt\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EExplorer Unit scarf (a Group scarf may be worn if specified in the Partnership Agreement) or blue tie\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EWoggle (for wear with scarf)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAir Scout beret with cloth badge.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EExplorers may wear the Explorer Belt and buckle once achieved.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EExplorers may wear the Young Leader buckle once achieved\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003EOptionally, an Air Scout Unit may decide to have the Scout belt and buckle as part of its official uniform.\u0026nbsp;\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/10-uniform-badges-and-emblems/107-young-person-uniforms/","id":87516,"nodeName":"10.7 Young person uniforms","title":"Young person uniforms","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Young person uniforms","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NzUxNiJ9","canonicalUrl":"https://www.scouts.org.uk/por/10-uniform-badges-and-emblems/107-young-person-uniforms/"},{"number":"10.8","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E10.8.1.1 Scout Network and adult members\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 100.064%;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.3921%;\u0022\u003E\u003Cstrong\u003EOfficial uniform\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.3921%;\u0022\u003E\u003Cstrong\u003EOptional uniform items\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.3921%;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003Estone long sleeve or short sleeve shirt or blouse \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eany suitable smart navy blue trousers or skirt \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EGroup scarf (or scarf for Explorer Unit, Scout Network or Gilwell, as entitled)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EWoggle or friendship knot\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe Explorer Belt and buckle once achieved.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EOptionally, an Explorer Unit may decide to have the Scout belt and buckle as part of its official uniform\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.3921%;\u0022\u003E\n\u003Cp\u003EOptional items a Scout Network or adult member may decide to have as part of their official uniform:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Eon formal occasions, a blue tie \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EScout belt and buckle\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.8.1.2 Sea Scout Network and adult members\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%; height: 37.3334px;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\u003Cstrong\u003EOfficial uniform\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\u003Cstrong\u003EOptional uniform items\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003Elight blue long sleeve shirt or blouse \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eany suitable smart navy blue trousers or skirt \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EGroup scarf (or scarf for Explorer Unit, Scout Network or Gilwell, as entitled) and woggle \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eon formal occasions, a blue tie \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Epeaked Officer hat with white top and Sea Scout cap badge \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ENaval pattern tricorn hat option for females holding uniformed appointments. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe Explorer Belt and buckle once achieved\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; 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Adults wear the adult official uniform shirt \u00A0\u003C/li\u003E\n\u003Cli\u003Eall members, including adults, wear the official Scout, Explorer, or adult official uniform shirt. \u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EMembers wear a blue tie or the Group or other approved scarf and woggle \u00A0\u003C/p\u003E\n\u003Cp\u003EMembers wear any suitable smart trousers or skirt or kilt.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7576%;\u0022\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe Membership Badge and the appropriate County, District and Group name tape must be worn on the shirt selected by the band. \u00A0\u003C/li\u003E\n\u003Cli\u003Eindividual badges earned, emblems and awards may also be worn on the uniform selected by the band. \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7576%;\u0022\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eprotective clothing for drummers \u00A0\u003C/li\u003E\n\u003Cli\u003Esashes, music pouches, white gloves, belts and socks as appropriate \u00A0\u003C/li\u003E\n\u003Cli\u003Eberets with the arrowhead badge only, for competitions where the competition rules necessitate the wearing of headgear\u00A0\u003C/li\u003E\n\u003Cli\u003Elanyards are not permitted except as part of Sea Scout uniform\u00A0\u003C/li\u003E\n\u003Cli\u003EIn Scotland, a dark blue Balmoral bonnet with the metal Arrowhead Badge may be worn. The Balmoral should have short tails and a navy blue \u201Ctoorie\u201D, but not a diced border.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/10-uniform-badges-and-emblems/1010-marching-bands-uniform/","id":40168,"nodeName":"10.10 Marching bands uniform","title":"Marching bands uniform","type":"pORRule","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Marching bands uniform","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for uniform, badges and emblems.","subHeader":"Find out about Scouts\u0027 policy and rules for uniform, badges and emblems.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDE2OCJ9","canonicalUrl":"https://www.scouts.org.uk/por/10-uniform-badges-and-emblems/1010-marching-bands-uniform/"},{"number":"10.11","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E10.11.1.1\u003C/strong\u003E \u003Cbr\u003EKilts and pleated tartan skirts may be worn as part of the appropriate uniform, subject to the following colour requirements:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Emembers who are entitled to wear uniform may wear a tartan kilt or tartan skirt of any tartan \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ein Northern Ireland, members who are entitled to wear uniform may wear the saffron kilt \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eoutside Northern Ireland, where members are entitled to wear saffron, holders of appointments may wear a saffron kilt\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.11.1.2 \u003C/strong\u003E\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%; height: 56px;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr style=\u0022height: 37.3333px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 37.3333px;\u0022\u003E\u003Cstrong\u003ECorrect wear with the tartan kilt\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 37.3333px;\u0022\u003E\u003Cstrong\u003ECorrect wear with the saffron kilt\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Esporran\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eplain lovat green knee length socks and green garter tabs\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eblack or brown shoes\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eouter jacket tailored for wear with the kilt (optional).\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Esporran\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eplain knee length socks of a traditional colour (for example green, fawn, white or black)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eblack or brown shoes\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eouter jacket tailored for wear with the kilt (optional). \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EWhere a section is wearing saffron, the sock and shoe colours must be the same for the whole section. 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Medals that are pinned to the uniform are worn above the Membership Badge on the left breast.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.13.1.2 Cloth badges\u00A0\u003C/strong\u003E\u003Cbr\u003EScout award cloth badges are worn on the uniform shirt in the following order from the wearer\u0027s shirt buttons to the wearer\u2019s right shirt sleeve, left to right: \u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Egallantry awards\u00A0\u003C/li\u003E\n\u003Cli\u003Emeritorious conduct awards\u00A0\u003C/li\u003E\n\u003Cli\u003Egood service awards\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe Chief Scout\u0027s Personal Award\u00A0\u003C/li\u003E\n\u003Cli\u003ECommendation Award\u00A0\u003C/li\u003E\n\u003Cli\u003EChief Scout\u2019s length of service awards. \u00A0\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EIf there is insufficient space on the shirt, awards may be arranged on multiple lines, maintaining this order. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.13.1.3 Bronze Wolf\u00A0\u003C/strong\u003E\u003Cbr\u003EThe Bronze Wolf (awarded by the World Scout Committee) may be worn on Scout uniform. The medal is worn around the neck and the cloth badge is placed above the line of other emblems. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.13.1.4 Cornwell Scout Badge\u00A0\u003C/strong\u003E\u003Cbr\u003EThe Cornwell Scout Badge and its emblem are worn above the line of other emblems. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.13.1.5 Wear highest Award\u00A0\u003C/strong\u003E\u003Cbr\u003EOnly the highest award received for good service and its emblem and the highest award for long service may be worn.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.13.1.6 National and other Awards\u00A0\u003C/strong\u003E\u003Cbr\u003EKing\u0027s and Queen\u0027s medals (ie National Honour), war medals, decorations and orders, and decorations conferred by foreign governments may be worn on Scout uniform on appropriate occasions. They are worn above the Membership Badge on the left breast.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.13.1.7 Decorations awarded by National Scout Associations\u00A0\u003C/strong\u003E\u003Cbr\u003ERibbons or decorations awarded by National Scout Associations in other nations are worn below the emblems of The Scout Association decorations.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.13.1.8 Lifesaving medals\u00A0\u003C/strong\u003E\u003Cbr\u003EThe life-saving medals of the Order of St. John and the Royal Humane Society, together with their ribbons, may be worn with uniform.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.13.1.9 Brooches\u00A0\u003C/strong\u003E\u003Cbr\u003EWhen not wearing uniform, the insignia of a Scout award is represented by a brooch with the same design as the cloth emblem and may be worn by award holders.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/10-uniform-badges-and-emblems/1013-awards-and-decorations-how-to-wear/","id":79177,"nodeName":"10.13 Awards and decorations - how to wear","title":"Awards and decorations - how to wear","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Awards and decorations - how to wear","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for uniform, badges and emblems.","subHeader":"Find out about Scouts\u0027 policy and rules for uniform, badges and emblems.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC83OTE3NyJ9","canonicalUrl":"https://www.scouts.org.uk/por/10-uniform-badges-and-emblems/1013-awards-and-decorations-how-to-wear/"},{"number":"10.14","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E10.14.1.1 Squirrels joining Beavers\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen a Squirrel joins the Beaver Colony, they may continue to wear the Chief Scout\u0027s Acorn Award. This award must be removed when the Beaver gains the Chief Scout\u0027s Bronze Award. It is to be worn on the right breast (as illustrated in Positions of Badges on Uniform). \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.14.1.2 Beavers joining Cubs\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen a Beaver joins the Cub Pack, they may continue to wear the Chief Scout\u2019s Bronze Award. The award must be removed when the Cub gains their Chief Scout\u2019s Silver Award. It is to be worn on the right breast (as illustrated in Positions of Badges on Uniform). \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.14.1.3 Cubs joining Scouts\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen a Cub joins the Scout Troop, they may continue to wear their Chief Scout\u2019s Silver Award. The award must be removed when the Scout gains their Chief Scout\u2019s Gold Award. It is to be worn on the right breast (as illustrated in Positions of Badges on Uniform).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.14.1.4 Scouts joining Explorers\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen a Scout joins an Explorer Unit, they may continue to wear the Chief Scout\u2019s Gold Award. The award must be removed when the Explorer gains the Chief Scout\u2019s Platinum Award. It is to be worn on the right breast (as illustrated in Positions of Badges on Uniform).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.14.1.5 Explorers joining Scout Network\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen an Explorer joins the Scout Network, they may continue to wear the Chief Scout\u2019s Platinum or Diamond Award or Queen\u2019s Scout Award or King\u2019s Scout Award badges. The Award must be removed when the next Award is gained. It is to be worn on the right breast (as illustrated in Positions of Badges on Uniform).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.14.1.6 Joining In, Participation and Moving On Awards\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ESquirrels, Beavers, Cubs, Scouts and Explorers may also wear the current Joining In, Participation and Moving On Awards. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.14.1.7 Youth badges worn by adults\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Explorer Belt and the badges for the King\u0027s Scout Award, Queen\u0027s Scout Award, Queen\u0027s Guide Award Badge and Scouts of the World Award may be worn on uniform by adults so entitled.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/10-uniform-badges-and-emblems/1014-badges-and-emblems-how-to-wear/","id":40154,"nodeName":"10.14 Badges and emblems - how to wear","title":"Badges and emblems - how to wear","type":"pORRule","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Badges and emblems - how to wear","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for uniform, badges and emblems.","subHeader":"Find out about Scouts\u0027 policy and rules for uniform, badges and emblems.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDE1NCJ9","canonicalUrl":"https://www.scouts.org.uk/por/10-uniform-badges-and-emblems/1014-badges-and-emblems-how-to-wear/"},{"number":"10.15","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E10.15.1.1 Suppliers\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EBadges and awards must be obtained through \u003Ca rel=\u0022noopener\u0022 href=\u0022https://shop.scouts.org.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Scout Store\u0022\u003EScout Store\u003C/a\u003E or local authorised suppliers or a designated local team (for example the District Support Team). Scottish-specific badges may be purchased direct from Scouts Scotland Headquarters or Glasgow Scout Shop.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.15.1.2 Exceptions for supply\u00A0\u003C/strong\u003E\u003Cbr\u003EExceptions to Rule 10.15.1.1 are:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe King\u2019s Scout Award\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe Explorer Belt\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe Scouts of the World Award\u00A0\u003C/li\u003E\n\u003Cli\u003EGood Service awards\u00A0\u003C/li\u003E\n\u003Cli\u003ELength of Service awards\u00A0\u003C/li\u003E\n\u003Cli\u003EMeritorious Conduct and Gallantry awards\u00A0\u003C/li\u003E\n\u003Cli\u003E\u003Cspan class=\u0022NormalTextRun SCXW48700160 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;42b93758-182e-4165-8ac8-784739259b48|209\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[335559685,\u0026quot;-1644\u0026quot;,201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u660E\u671D\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;1\u0026quot;,469769226,\u0026quot;NunitoSans-Regular\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,335559739,\u0026quot;120\u0026quot;,335559682,\u0026quot;15\u0026quot;,335559683,\u0026quot;2\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Normal\u0026quot;,469777804,\u0026quot;10.%1.%2.%3\u0026quot;,469777803,\u0026quot;left\u0026quot;,469777815,\u0026quot;multilevel\u0026quot;,469769242,\u0026quot;65533,0\u0026quot;,335559991,\u0026quot;1191\u0026quot;,536884268,\u0026quot;{42b93758-182e-4165-8ac8-784739259b48}{209}\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;42b93758-182e-4165-8ac8-784739259b48|211\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;4\u0026quot;,201342448,\u0026quot;2\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;4\u0026quot;,469769226,\u0026quot;NunitoSans-Regular,\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,268442635,\u0026quot;22\u0026quot;,335551500,\u0026quot;855309\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Heading 3 Char\u0026quot;]}\u0022\u003EWood Badge beads\u00A0\u003C/span\u003E\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003Ewhich are only available from UK Headquarters.\u00A0\u003C/p\u003E\n\u003Cp\u003EReplacements are available from \u003Ca rel=\u0022noopener\u0022 href=\u0022https://shop.scouts.org.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Scout Store\u0022\u003EScout Store\u003C/a\u003E.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/10-uniform-badges-and-emblems/1015-badges-and-awards-supply/","id":40145,"nodeName":"10.15 Badges and awards - supply","title":"Badges and awards - supply","type":"pORRule","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Badges and awards - supply","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for uniform, badges and emblems.","subHeader":"Find out about Scouts\u0027 policy and rules for uniform, badges and emblems.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDE0NSJ9","canonicalUrl":"https://www.scouts.org.uk/por/10-uniform-badges-and-emblems/1015-badges-and-awards-supply/"},{"number":"10.16","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E10.16.1.1 The World Membership Badge \u003Cbr\u003E\u003C/strong\u003EThe World Membership Badge is the symbol of membership of world Scouting and of The Scout Association as a part of World Scouting. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe World Membership Badge is the property of the World Scout Bureau and it may only be used or worn as permitted in these rules.\u00A0\u003C/p\u003E\n\u003Cp\u003EA metal form of the World Membership Badge is available for members of the movement to wear with ordinary clothes. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.16.1.2 The Scout Association Arrowhead Badge \u003Cbr\u003E\u003C/strong\u003EThe Arrowhead Badge is the symbol of The Scout Association and is part of The Scout Association\u2019s Armorial Bearings. \u00A0\u003C/p\u003E\n\u003Cp\u003EThe Arrowhead Badge may be worn on activity or special garments. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.16.1.3 Identifying name tapes\u00A0\u003Cbr\u003E\u003C/strong\u003EThe name of the Group, Explorer Unit, or Scout Network may appear in red, green, blue, white or yellow lettering on a single tape no more than 12mm deep on a green background. \u00A0\u003C/p\u003E\n\u003Cp\u003EThe name of Sea and Air Scout Groups may appear in the same colours, but on a dark blue background. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.16.1.4 Group, Unit or Network identifying badges\u00A0\u003C/strong\u003E\u003Cbr\u003EGroup, Unit or Network badges bearing distinctive identifying emblems and/or lettering and of any size up to 50mm deep by 38mm wide may be worn after approval by the County Lead Volunteer to whom a drawing or specimen of the design must be submitted. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.16.1.5 District and County identifying badges \u003Cbr\u003E\u003C/strong\u003EDistrict and County badges bearing distinctive identifying emblems and/or lettering and of any size up to 50mm deep by 38mm wide may be worn after approval by the County Lead Volunteer to whom a drawing or specimen of the design must be submitted. \u00A0\u003C/p\u003E\n\u003Cp\u003EA visual of all District and County badges should be submitted subsequently to UK Headquarters. Send to the Head of Brand and Ambassadors, Communications and Marketing Team at UK Headquarters.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.16.1.6 Scotland identifying badge\u00A0\u003C/strong\u003E\u003Cbr\u003EA Scottish emblem consisting of a St Andrew\u2019s Cross with the word \u201CScotland\u201D below is authorised for wear on uniform by members in Scotland. It is worn at the top of the right shoulder, immediately below any Group name tape and above any District/Region(Scotland) badge.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.16.1.7 Combined District and County identifying badges \u003Cbr\u003E\u003C/strong\u003EA combined District and County badge bearing distinctive identifying emblems and/or lettering and of any size, rectangular in shape up to 50mm deep by 76mm wide may be worn after approval by the County Lead Volunteer to whom a drawing or specimen of the design must be submitted. The District section must be on the left side of the badge, and the District and County sections must be equal in width. \u00A0\u003C/p\u003E\n\u003Cp\u003EA manufactured example of all such District and County badges should be submitted subsequently to UK Headquarters. Send to the Head of Brand and Ambassadors, Communications and Marketing Team at UK Headquarters.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.16.1.8 Sponsored Groups\u00A0\u003C/strong\u003E\u003Cbr\u003ESponsored Groups may wear, as a Group badge, an appropriate badge produced by organisations approved as Sponsoring Organisations by UK Headquarters. \u00A0The decision whether to wear such a Group badge is the responsibility of the Group Lead Volunteer in consultation with the Group Leadership Team and the Sponsoring Authority. 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width: 99.934%;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\u003Cstrong\u003EAward\u00A0\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\u003Cstrong\u003EProcess\u00A0\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003EChief Scout\u2019s Commendation for Good Service\u00A0\u003C/li\u003E\n\u003Cli\u003EAward for Merit\u00A0\u003C/li\u003E\n\u003Cli\u003EBar to the Award for Merit\u00A0\u003C/li\u003E\n\u003Cli\u003ESilver Acorn\u00A0\u003C/li\u003E\n\u003Cli\u003EBar to the Silver Acorn\u00A0\u003C/li\u003E\n\u003Cli\u003ESilver Wolf\u202F\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cp\u003ENominations for these awards must be submitted through the membership system. Once submitted, they will be forwarded to the relevant Lead Volunteer or Awards Nominations Supporter for support or approval.\u00A0\u003C/p\u003E\n\u003Cp\u003EThe UK Headquarters Scout Awards Team will then be notified about the nomination by the membership system.\u00A0\u003C/p\u003E\n\u003Cp\u003EBefore submitting a nomination, nominators should consult the relevant guidance notes under \u2018Browse nominations\u2019 in My Membership and on the website. \u00A0\u003C/p\u003E\n\u003Cp\u003EOnce submitted, they will be forwarded to the relevant Lead Volunteer or Awards Nominations Supporter for support or approval.\u00A0\u003C/p\u003E\n\u003Cp\u003EThe\u202FUK Headquarters\u202FScout Awards Team will then be notified about the nomination by the membership system.\u00A0\u003C/p\u003E\n\u003Cp\u003EBefore submitting a nomination, nominators should consult the relevant guidance notes under \u2018Browse nominations\u2019 in My Membership and on the\u202F\u003Ca href=\u0022/volunteers/learning-development-and-awards/awards-and-recognition/good-service-awards/\u0022 title=\u0022Good Service awards\u0022\u003Ewebsite\u003C/a\u003E.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003EMeritorious Conduct\u00A0\u003C/li\u003E\n\u003Cli\u003EGallantry\u00A0\u003C/li\u003E\n\u003Cli\u003ECornwell Scout Badge\u00A0\u003C/li\u003E\n\u003Cli\u003EChief Scout\u2019s Personal Award\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cp\u003ENominations for these awards require a completed nomination form which has support from the relevant Lead Volunteer or Awards Nominations Supporter.\u00A0\u003C/p\u003E\n\u003Cp\u003ECompleted nomination forms must be supported locally before submission to \u003Ca rel=\u0022noopener\u0022 href=\u0022mailto:awards@scouts.org.uk\u0022 target=\u0022_blank\u0022 title=\u0022Awards email address\u0022\u003Eawards@scouts.org.uk\u003C/a\u003E for review and potential approval by the National Awards Advisory Group.\u00A0\u003C/p\u003E\n\u003Cp\u003EBefore submitting a nomination, nominators should consult the relevant guidance notes on the \u003Ca href=\u0022/volunteers/learning-development-and-awards/awards-and-recognition/meritorious-conduct-and-gallantry-awards/\u0022 title=\u0022Meritorious Conduct and Gallantry Awards\u0022\u003Ewebsite\u003C/a\u003E.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u00A0\u003C/p\u003E\n\u003Cp\u003Eb) In Northern Ireland and Scotland:\u00A0\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\u003Cstrong\u003EAward\u00A0\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\u003Cstrong\u003EProcess\u00A0\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003EChief Scout\u2019s Commendation for Good Service\u00A0\u003C/li\u003E\n\u003Cli\u003EAward for Merit\u00A0\u003C/li\u003E\n\u003Cli\u003EBar to the Award for Merit\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cp\u003ENominations for these awards must be submitted through the\u202Fmembership system.\u202F \u00A0\u003C/p\u003E\n\u003Cp\u003EOnce submitted, they will be forwarded to the relevant Lead Volunteer or Awards Nominations Supporter for support or approval.\u00A0\u003C/p\u003E\n\u003Cp\u003EThe\u202FUK Headquarters\u202FScout Awards Team will then be notified about the nomination by the membership system.\u00A0\u003C/p\u003E\n\u003Cp\u003EBefore submitting a nomination, nominators should consult the relevant guidance notes under \u2018Browse nominations\u2019 in My Membership and on the\u202F\u003Ca href=\u0022/volunteers/learning-development-and-awards/awards-and-recognition/good-service-awards/\u0022 title=\u0022Good Service awards\u0022\u003Ewebsite\u003C/a\u003E.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003ESilver Acorn\u00A0\u003C/li\u003E\n\u003Cli\u003EBar to the Silver Acorn\u00A0\u003C/li\u003E\n\u003Cli\u003ESilver Wolf\u202F\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cp\u003ENominations for these awards must be submitted through the membership system. As with (a) above, before submitting a nomination, nominators should consult the relevant guidance notes under \u2018Browse nominations\u2019 in My Membership and on the\u202F\u003Ca href=\u0022/volunteers/learning-development-and-awards/awards-and-recognition/good-service-awards/\u0022 title=\u0022Good Service awards\u0022\u003Ewebsite\u003C/a\u003E.\u00A0\u003C/p\u003E\n\u003Cp\u003EOnce submitted, nominations will be forwarded to the relevant Lead Volunteer or Awards Nominations Supporter for support or approval. The final level of local support must come from the relevant Chief Volunteer of Northern Ireland or Scotland, or by an individual who holds the Awards Nomination Supporter accreditation for Northern Ireland or Scotland as appropriate. Support from the relevant Northern Ireland or Scotland Awards Advisory Group may be sought before doing this.\u00A0\u003C/p\u003E\n\u003Cp\u003EThe UK Headquarters Scout Awards Team will then be notified about the nomination by the\u202Fmembership system.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003EMeritorious Conduct\u00A0\u003C/li\u003E\n\u003Cli\u003EGallantry\u00A0\u003C/li\u003E\n\u003Cli\u003ECornwell Scout Badge\u00A0\u003C/li\u003E\n\u003Cli\u003EChief Scout\u2019s Personal Award\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cp\u003ENominations for these awards must be supported by the relevant Chief Volunteer of Northern Ireland or Scotland or by an individual who holds the Awards Nomination Supporter accreditation for Northern Ireland or Scotland as appropriate. 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width: 99.934%;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\u003Cstrong\u003EExcept in Northern Ireland and Scotland\u00A0\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\u003Cstrong\u003EIn Northern Ireland and Scotland\u00A0\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cp\u003ECounty Lead Volunteers (and above) must have supported the nomination for the Cornwell Scout Badge before it can be passed to the National Awards Advisory Group for a decision.\u00A0\u003C/p\u003E\n\u003Cp\u003EThe decision to support the Cornwell Scout Badge sits with the Lead Volunteer or adults who have been assigned the Award Nominations Supporter accreditation for their location.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cp\u003EThe Country Headquarters must have supported the nomination for the Cornwell Scout Badge before it can be passed to the National Awards Advisory Group for a decision.\u00A0\u003C/p\u003E\n\u003Cp\u003EThe decision to support the Cornwell Scout Badge sits with the Lead Volunteer or adults who have been assigned the Award Nominations Supporter accreditation for their location.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E11.2.1.3 Supply\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThese items are dispatched by the Scout Awards Team to the County (\u003Csup\u003E[NI]\u003C/sup\u003E\u202FCountry) (or above) Awards Parcel Recipient for presentation locally. \u00A0\u003C/li\u003E\n\u003Cli\u003EReplacement Award items are available to purchase from \u003Ca rel=\u0022noopener\u0022 href=\u0022https://shop.scouts.org.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Scout Store\u0022\u003EScout Store\u003C/a\u003E. \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Ch4\u003E11.2.2 Gallantry awards\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E11.2.2.1 Introduction\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAwards for gallantry are for acts which would normally include an element of personal risk.\u00A0\u003C/li\u003E\n\u003Cli\u003EEligible members are Squirrels, Beavers, Cubs, Scouts, Explorers, Scout Network members, and adult members (as determined by the Chapter 16 Teams Table). Helpers are also eligible for gallantry awards.\u00A0\u003C/li\u003E\n\u003Cli\u003EAwards for gallantry are made by the Chief Scout, who delegates approval to the National Awards Advisory Group. \u00A0\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E11.2.2.2 The gallantry awards\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%; height: 394.667px;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\u003Cstrong\u003EAward\u00A0\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\u003Cstrong\u003ECriteria\u00A0\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 178.667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 178.667px;\u0022\u003EThe Gilt Cross\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 178.667px;\u0022\u003E\n\u003Cp\u003EAwarded for acts of bravery in the face of danger where life has been at moderate risk. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EThe award comprises a blue and red vertically patterned ribbon and emblems or brooches corresponding to them.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 160px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 160px;\u0022\u003EThe Silver Cross\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 160px;\u0022\u003E\n\u003Cp\u003EAwarded for acts of bravery in the face of danger where life has been at considerable risk. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EThe award comprises a blue ribbon and emblems or brooches corresponding to them.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003EThe Bronze Cross\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\n\u003Cp\u003EThe highest award of the Scouts for gallantry. Awarded for acts of bravery in the face of danger where life has been at extraordinary risk. \u00A0 \u00A0\u003C/p\u003E\n\u003Cp\u003EThe award comprises a red ribbon and emblems or brooches corresponding to them\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003EA Bar may be awarded to the holder of any gallantry award\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003EAwarded for further acts of gallantry in circumstances of similar risk.\u00A0\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E11.2.2.3 Supporting a gallantry award nomination\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\u003Cstrong\u003EExcept in Northern Ireland and Scotland\u00A0\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\u003Cstrong\u003EIn Northern Ireland and Scotland\u00A0\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cp\u003ECounty Lead Volunteers (and above) must have supported the nomination for a gallantry award before it can be passed to the National Awards Advisory Group for a decision.\u00A0\u003C/p\u003E\n\u003Cp\u003EThe decision to support a gallantry award sits with the Lead Volunteer or adults who have been assigned the Award Nominations Supporter accreditation for their location\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cp\u003EThe Country Headquarters must have supported the nomination for a gallantry award before it can be passed to the National Awards Advisory Group for a decision.\u00A0\u003C/p\u003E\n\u003Cp\u003EThe decision to support a gallantry award sits with the Lead Volunteer or adults who have been assigned the Award Nominations Supporter accreditation for their location.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E11.2.2.4 Supply of gallantry awards\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThese items are dispatched by the Scout Awards Team to the County (\u003Csup\u003E[NI]\u003C/sup\u003E\u202FCountry) (or above) Awards Parcel Recipient for presentation locally. \u00A0\u003C/li\u003E\n\u003Cli\u003EReplacement award items are available to purchase from \u003Ca rel=\u0022noopener\u0022 href=\u0022https://shop.scouts.org.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Scout Store\u0022\u003EScout Store\u003C/a\u003E.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Ch4\u003E11.2.3 Meritorious Conduct Awards\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E11.2.3.1 Introduction\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAwards for meritorious conduct recognise conduct involving a high degree of courage, endurance, initiative, or dedication to Scouts, often through difficulties, without necessarily involving any element of risk.\u00A0\u003C/li\u003E\n\u003Cli\u003EEligible members are Squirrels, Beavers, Cubs, Scouts, Explorers, Scout Network members, and adult members (as determined by the Chapter 16 Teams Table). Helpers are also eligible for gallantry awards.\u00A0\u003C/li\u003E\n\u003Cli\u003EAwards for meritorious conduct are made by the Chief Scout, who delegates approval to the National Awards Advisory Group.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E11.2.3.2 The meritorious conduct awards\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%; height: 357.333px;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\u003Cstrong\u003EAward\u00A0\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\u003Cstrong\u003ECriteria\u00A0\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 160px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 160px;\u0022\u003EChief Scout\u0027s Commendation for Meritorious Conduct\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 160px;\u0022\u003E\n\u003Cp\u003EAwarded for meritorious conduct of a high standard. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EThe award comprises a green ribbon with a blue vertical stripe and emblems or brooches corresponding to them.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 160px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 160px;\u0022\u003EMedal for Meritorious Conduct\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 160px;\u0022\u003E\n\u003Cp\u003EAwarded for meritorious conduct of an exceptionally high standard. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EThe award comprises a green ribbon with a red vertical stripe and emblems or brooches corresponding to them.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003EA Bar may be awarded to the holder of any meritorious conduct award\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003EAwarded for further acts of comparable outstanding conduct.\u00A0\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E11.2.3.3 Supporting a meritorious conduct award nomination\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\u003Cstrong\u003EExcept in Northern Ireland and Scotland\u00A0\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\u003Cstrong\u003EIn Northern Ireland and Scotland\u00A0\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cp\u003ECounty Lead Volunteers (and above) must have supported the nomination for a meritorious conduct award before it can be passed to the National Awards Advisory Group for a decision.\u00A0\u003C/p\u003E\n\u003Cp\u003EThe decision to support meritorious conduct awards sits with the Lead Volunteer or adults who have been assigned the Award Nominations Supporter accreditation for their location.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cp\u003EThe Country Headquarters must have supported the nomination for a meritorious conduct award before it can be passed to the National Awards Advisory Group for a decision.\u00A0\u003C/p\u003E\n\u003Cp\u003EThe decision to support meritorious conduct awards sits with the Lead Volunteer or adults who have been assigned the Award Nominations Supporter accreditation for their location.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E11.2.3.4 Supply\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThese items are dispatched by the Scout Awards Team to the County (\u003Csup\u003E[NI]\u003C/sup\u003E\u202FCountry) (or above) Awards Parcel Recipient for presentation locally. \u00A0\u003C/li\u003E\n\u003Cli\u003EReplacement award items can be purchased from \u003Ca rel=\u0022noopener\u0022 href=\u0022https://shop.scouts.org.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Scout Store\u0022\u003EScout Store\u003C/a\u003E.\u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E11.2.4 The good service awards \u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E11.2.4.1 Introduction\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAdults as determined by the POR Chapter 16 Teams Table and, exceptionally, others who have given valuable service to Scouts over a considerable period are eligible for good service awards.\u00A0\u003C/li\u003E\n\u003Cli\u003EAwards for good service are made by the Chief Scout, who delegates approval to the National Awards Advisory Group. \u00A0\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E11.2.4.2 The good service awards\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThere is a hierarchy of the good service awards: \u00A0\n\u003Col\u003E\n\u003Cli\u003EChief Scout\u2019s Commendation for Good Service\u00A0\u003C/li\u003E\n\u003Cli\u003EAward for Merit\u00A0\u003C/li\u003E\n\u003Cli\u003EBar to the Award for Merit\u00A0\u003C/li\u003E\n\u003Cli\u003ESilver Acorn\u00A0\u003C/li\u003E\n\u003Cli\u003EBar to the Silver Acorn\u00A0\u003C/li\u003E\n\u003Cli\u003ESilver Wolf\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EOnce one good service award has been awarded, it is not possible to be awarded one which sits in the hierarchy prior to the one already received in this hierarchy. For example, if an Award for Merit has been awarded, it is not possible to retrospectively be awarded a Chief Scout\u2019s Commendation for Good Service. \u00A0\u003C/li\u003E\n\u003Cli\u003EGood service awards can be skipped if the member meets the other criteria for the award. For example, the member\u2019s first good service award could be a Chief Scout\u2019s Commendation for Good Service, an Award for Merit, a Silver Acorn, or even a Silver Wolf.\u00A0\u003C/li\u003E\n\u003Cli\u003EA good service award may only be awarded after completion of at least five years\u2019 service after receiving another good service award.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E11.2.4.3 The good service awards\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\u003Cstrong\u003EAward\u00A0\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\u003Cstrong\u003ECriteria\u00A0\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003EChief Scout\u0027s Commendation for Good Service\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cp\u003EAwarded for good service while holding adult roles for a period of not less than five years.\u00A0\u003C/p\u003E\n\u003Cp\u003EThe award comprises a white and yellow knot cloth emblem and a brooch of similar design.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003EAward for Merit\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cp\u003EAwarded for outstanding (keen, conscientious, imaginative and dedicated) service over a sustained period of at least 10 years while holding adult \u00A0roles. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EThe award comprises a green neck ribbon and emblems or brooches with a green knot.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003EBar to the Award for Merit\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cp\u003EMay be awarded after at least five years of further outstanding service after receiving the Award for Merit. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EThe award comprises a green neck ribbon with a vertical yellow stripe and emblems or brooches with a green knot and yellow fleur-de-lys.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003ESilver Acorn\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cp\u003EAwarded after at least 20 years\u2019 service which should be specially distinguished and appreciably better than outstanding, while holding adult roles. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EThe award comprises an orange neck ribbon and emblems or brooches with an orange knot.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003EBar to the Silver Acorn\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cp\u003EMay be awarded after at least five years of similarly distinguished service after receiving the Silver Acorn. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EThe award comprises an orange neck ribbon with a vertical green stripe and emblems or brooches with an orange knot and green fleur-de-lys.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003ESilver Wolf\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%;\u0022\u003E\n\u003Cp\u003EThe unrestricted gift of the Chief Scout, awarded for adult service of the most exceptional nature while holding adult roles. \u00A0\u003C/p\u003E\n\u003Cp\u003EThe award comprises a dark green neck ribbon with a vertical yellow stripe and emblems or brooches with a yellow and green knot.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E11.2.4.4 Approvers and Supporters\u00A0\u003C/strong\u003E\u003Cbr\u003EIn this rule the term Lead Volunteer should be interpreted as the relevant Lead Volunteer or adults who have been assigned the \u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/how-teams-share-tasks/accreditations/leadership-team-accreditations/\u0022 title=\u0022Leadership Team Accreditations\u0022\u003EAward Nominations Supporter accreditation\u003C/a\u003E for their location.\u00A0\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%; height: 130.667px;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\u003Cstrong\u003EGood service award\u00A0\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\u003Cstrong\u003EApprovers\u00A0\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003EThe Chief Scout\u0027s Commendation for Good Service\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003EDistrict (or above) Lead Volunteers\u00A0\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003EThe Award for Merit\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003EDistrict (or above) Lead Volunteers\u00A0\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003EThe Bar to the Award for Merit\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\n\u003Cp\u003ECounty (\u003Csup\u003E[NI]\u003C/sup\u003E Country) (or above) Lead Volunteers.\u00A0\u003C/p\u003E\n\u003Cp\u003EIn Northern Ireland or Scotland, the final level of local support must come from the relevant Chief Volunteer of Northern Ireland or Scotland, or by an individual who holds the Awards Nomination Supporter accreditation for Northern Ireland or Scotland as appropriate. Support from the relevant Northern Ireland or Scotland Awards Advisory Group may be sought before doing this.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003EThe Silver Acorn\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\n\u003Cp\u003ECounty (\u003Csup\u003E[NI]\u003C/sup\u003E Country) (or above) Lead Volunteers.\u00A0\u003C/p\u003E\n\u003Cp\u003EIn Northern Ireland or Scotland, the final level of local support must come from the relevant Chief Volunteer of Northern Ireland or Scotland, or by an individual who holds the Awards Nomination Supporter accreditation for Northern Ireland or Scotland as appropriate. Support from the relevant Northern Ireland or Scotland Awards Advisory Group may be sought before doing this.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003EThe Bar to the Silver Acorn\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\n\u003Cp\u003ECounty Lead Volunteers (or above) must support (via the membership system) the Bar to the Silver Acorn before it can be passed to the National Awards Advisory Group for a decision.\u00A0\u003C/p\u003E\n\u003Cp\u003EIn Northern Ireland or Scotland, the final level of local support must come from the relevant Chief Volunteer of Northern Ireland or Scotland, or by an individual who holds the Awards Nomination Supporter accreditation for Northern Ireland or Scotland as appropriate. Support from the relevant Northern Ireland or Scotland Awards Advisory Group may be sought before doing this.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003EThe Silver Wolf\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.439%; height: 18.6667px;\u0022\u003E\n\u003Cp\u003ECounty Lead Volunteers (or above) must support (via the membership system) the Silver Wolf before it can be passed to the National Awards Advisory Group for a decision.\u00A0\u003C/p\u003E\n\u003Cp\u003EIn Northern Ireland or Scotland the final level of local support must come from the relevant Chief Volunteer of Northern Ireland or Scotland, or by an individual who holds the Awards Nomination Supporter accreditation for Northern Ireland or Scotland as appropriate. Support from the relevant Northern Ireland or Scotland Awards Advisory Group may be sought before doing this.\u00A0\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E11.2.4.5 Supply\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EGood service awards are dispatched by the Scout Awards Team to the County (\u003Csup\u003E[NI] \u003C/sup\u003ECountry) (or above) Awards Parcel Recipient for presentation locally. \u00A0\u003C/li\u003E\n\u003Cli\u003EReplacement award items are available to purchase from \u003Ca rel=\u0022noopener\u0022 href=\u0022https://shop.scouts.org.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Scout Store\u0022\u003EScout Store\u003C/a\u003E.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Ch4\u003E11.2.5 The Chief Scout\u0027s Personal Award\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E11.2.5.1 Introduction\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe Chief Scout\u0027s Personal Award is awarded by the Chief Scout, who delegates approval to the National Awards Advisory Group to recognise achievement not covered by the criteria for any other awards. It may be accompanied, where appropriate, with a suitable commemorative item. \u00A0\u003C/li\u003E\n\u003Cli\u003EThe Chief Scout\u2019s Personal Award comprises a green arrowhead badge superimposed on a gold circular background on a dark green cloth emblem or brooch. \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E11.2.5.2 Supply\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThese items are dispatched by the Scout Awards Team to the County (\u003Csup\u003E[NI]\u00A0\u003C/sup\u003ECountry) (or above) Awards Parcel Recipient for presentation locally. \u00A0\u003C/li\u003E\n\u003Cli\u003EReplacement award items are available to purchase from \u003Ca rel=\u0022noopener\u0022 href=\u0022https://shop.scouts.org.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Scout Store\u0022\u003EScout Store\u003C/a\u003E.\u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E11.2.6 The Commendation Award\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E11.2.6.1 Introduction\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThere are no set criteria for the Commendation Award.\u00A0\u003C/li\u003E\n\u003Cli\u003EThe Commendation Award comprises a cloth emblem or brooch with a purple knot. \u00A0\u003C/li\u003E\n\u003Cli\u003EThe Commendation Award may be issued to youth members, to adult members or to non-members. \u00A0\u003Cbr\u003EThe Commendation Award must only be issued by the UK Chief Volunteer, other Chief Volunteers, Regional Lead Volunteers (England and Wales), County Lead Volunteers, District Lead Volunteers and Youth Leads at their discretion.\u00A0\u003C/li\u003E\n\u003Cli\u003EThe Commendation Award may be issued locally at any time and does not affect any nominations for good service or other National awards. \u00A0 \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E11.2.6.2 Supply \u003Cbr\u003E\u003C/strong\u003EThe Commendation Award is restricted.\u00A0\u003C/p\u003E\n\u003Cp\u003ECertificates and badges must be purchased from \u003Ca rel=\u0022noopener\u0022 href=\u0022https://shop.scouts.org.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Scout Store\u0022\u003EScout Store\u003C/a\u003E. They are only available for purchase by the UK Chief Volunteer, Country Chief Volunteers, Regional Lead Volunteers (England and Wales), County Lead Volunteers, District Lead Volunteers, Youth Leads or Badge Secretaries.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E11.2.6.3 Recording on membership system\u00A0\u003C/strong\u003E\u003Cbr\u003EThe Commendation Award may be recorded on the recipient\u2019s adult record on the membership system by submitting the details of the award to UK Headquarters using the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://app.smartsheet.com/b/form/9fc88b6b45be4707b62f380924be77af\u0022 target=\u0022_blank\u0022 title=\u0022Commendation Award - Membership system upload form\u0022\u003ECommendation Award - Membership system upload form\u003C/a\u003E.\u00A0\u003C/p\u003E\n\u003Ch4\u003E11.2.7 Length of service awards\u00A0\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E11.2.7.1 Introduction\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EService in the Scouts is recognised by the Chief Scout\u2019s Length of Service Award at 5, 10, 15, 20, 25, 30, 40, 50, 60 and 70 year intervals. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003EAny service given while holding an adult appointment whilst a member of the Scouts (including British Scouting Overseas or the Overseas Territories) counts towards service. \u00A0\u00A0\u003Cbr\u003EThis does not cover service whilst in a youth role such as Scout Network. However, if a qualifying adult appointment were held concurrently, that service would count. \u00A0\u003C/li\u003E\n\u003Cli\u003EQualifying service for the length of service awards need not be continuous.\u00A0\u003C/li\u003E\n\u003Cli\u003EA certificate and either a cloth emblem or brooch with a white knot and corresponding green number is available to all members of the Scouts (as determined by the Chapter 16 Teams Table) who reach these milestones.\u00A0\u003C/li\u003E\n\u003Cli\u003EService with another Scout Association does not count towards service.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E11.2.7.2 Supply\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThese items are dispatched by the Scout Awards Team to the District (or above) Awards Parcel Recipient for presentation locally. \u00A0\u003C/li\u003E\n\u003Cli\u003EReplacement award items are available to purchase from \u003Ca rel=\u0022noopener\u0022 href=\u0022https://shop.scouts.org.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Scout Store\u0022\u003EScout Store\u003C/a\u003E.\u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/11-awards-and-recognition-of-service/112-awards/","id":40196,"nodeName":"11.2 Awards","title":"Awards","type":"pORRule","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Awards","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for awards and recognition of service.","subHeader":"Find out about Scouts\u0027 policy and rules for 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Awards and recognition of service","title":"Awards and recognition of service","type":"pORChapter","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Awards and recognition of service","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for awards and recognition of service.","subHeader":"Find out about Scouts\u0027 policy and rules for awards and recognition of 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constituent nations of the United Kingdom, together with their own corresponding flag, when in another United Kingdom country.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E12.1.1.6 Supplementary use\u00A0\u003C/strong\u003E\u003Cbr\u003EThe use of these flags is in addition to the Union Flag rather than in place of it.\u003C/p\u003E\n\u003Ch4\u003E12.1.2 Pennants\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E12.1.2.1 General use\u00A0\u003C/strong\u003E\u003Cbr\u003EGreen camp pennants, Explorer, and Scout Network pennants and blue Scout pennants may be used as appropriate to suitable occasions.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E12.1.2.2 Burgee\u00A0\u003C/strong\u003E\u003Cbr\u003EThe blue pennant is the burgee to be flown with the Royal Navy Recognised Group Ensign.\u003C/p\u003E\n\u003Ch4\u003E12.1.3 Scout flags\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E12.1.3.1 Design requirements for Group, Explorer Unit and Scout Network 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fleur\u202Fde\u202Flis on a Squirrels Red background. \u00A0\u003C/p\u003E\n\u003Cp\u003EThe flag measures 90cm x 60cm. \u00A0\u003C/p\u003E\n\u003Cp\u003EThe name of the Squirrel Drey may be added above or beneath the Squirrels logo and Scouts fleur de lis (arrowhead). \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E12.1.3.3 Design requirements for Beaver Colony flags \u003Cbr\u003E\u003C/strong\u003EBeaver Colony flags consist of a white Beavers logo beneath a white fleur de lis (arrowhead) on a Beavers Blue background. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EThe flag measures 90cm x 60cm. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EThe name of the Beaver Colony may be added above or beneath the Beavers logo and Scouts fleur de lis (arrowhead). \u202F\u202F\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E12.1.3.4 Design requirements for Cub Pack flags \u003Cbr\u003E\u003C/strong\u003ECub Pack flags consist of a green Cubs logo beneath a green fleur de lis (arrowhead) on a yellow background. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EThe flag measures 90cm x 60cm. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EThe name of the Cub Pack may be added above or beneath the Cubs logo and Scouts fleur\u202Fde\u202Flis \u00A0(arrowhead). \u202F\u202F\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E12.1.3.5 District and County flags\u00A0\u003C/strong\u003E\u003Cbr\u003EFlags used by Districts and Counties are of a similar design and may bear the name and emblem of the District or County in addition to the Scouts\u2019 fleur de lis (arrowhead). \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E12.1.3.6 Colour specifications (except Scotland)\u00A0\u003C/strong\u003E\u003Cbr\u003EExcept in Scotland, the following colours must be used on flags:\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 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This chapter is intentionally blank","title":"This chapter is intentionally blank","type":"pORChapter","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"This chapter is intentionally blank","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out Scouts\u0027 policy and rules for political activities, transport and other matters.","subHeader":"Find out Scouts\u0027 policy and rules for political activities, transport and other matters.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDE3NiJ9","canonicalUrl":"https://www.scouts.org.uk/por/14-this-chapter-is-intentionally-blank/"},{"number":"15","url":"/por/15-this-chapter-is-intentionally-blank/","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[]}],"config":null}]},"rules":[],"id":75969,"nodeName":"15. This chapter is intentionally blank","title":"This chapter is intentionally blank","type":"pORChapter","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"This chapter is intentionally blank","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out Scouts\u0027 policy and rules for complaints, suspensions and dismissals.","subHeader":"Find out Scouts\u0027 policy and rules for complaints, suspensions and dismissals.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC83NTk2OSJ9","canonicalUrl":"https://www.scouts.org.uk/por/15-this-chapter-is-intentionally-blank/"},{"number":"16","url":"/por/16-adult-roles/","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003ESection 4.2.2 (Accreditations) from Autumn 2025 POR has been merged into 16.4.\u003C/p\u003E\n\u003Cp\u003ESection 4.7 (Learning for volunteers) from Autumn 2025 POR has been merged into 16.5.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"rules":[{"number":"16.1","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.1.1 Introduction\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.1.1 Overview \u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EPOR 16.1 describes the process for welcoming a new volunteer applicant to Scouts. A new volunteer is anybody joining Scouts as an adult volunteer for the first time or who has not had a role in Scouts within the last 180 days.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EPOR 16.1 does not apply to Scout Network members, employees, or Scout Council roles \u2013 refer to POR 16.10 in those cases.\u0026nbsp;\u003Cbr\u003EHowever, as specified in POR 16.1.4, POR 16.1 does apply for helpers and other non-members if they require a criminal record check.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.1.2 Check the applicant is eligible\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.2.1 Eligibility\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe appointing team leader or their nominee(s) must ensure that the applicant:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eis at least 18 years old when their role starts. \u00A0\u00A0\u003Cbr\u003EThis will normally be the date when the applicant\u2019s initial details are added to the membership system. \u003Cbr\u003EHowever, applicants for adult roles may be added to the membership system up to 180 days before their 18th birthday solely for the purposes of conducting a criminal record check. To prevent initiating the other volunteer joining journey requirements, they should be added as a Non Member - Needs Disclosure \u2013 this must then be changed to their new adult role on the membership system when they reach their 18th birthday.\u00A0\u003C/li\u003E\n\u003Cli\u003Econfirms that they have the time and capacity to fulfil the responsibilities of the role. \u00A0\u003C/li\u003E\n\u003Cli\u003Ecan identify and manage any real or perceived conflicts of interest between current roles where rules do not explicitly prohibit holding the proposed combination of roles.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EAdditionally, for a Youth Lead role the applicant must not have reached their 25\u003Csup\u003Eth\u003C/sup\u003E birthday at the time of appointment.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.2.2 Provisional membership\u00A0\u003C/strong\u003E\u003Cbr\u003EInitially the applicant will have a provisional membership status. \u00A0\u003C/p\u003E\n\u003Cp\u003EDuring this provisional period the applicant must always be supervised when with young people and must not engage in any form of unsupervised regulated activity. The supervising individuals must hold a full appointment with a current completed and satisfactory personal enquiry.\u003C/p\u003E\n\u003Cp\u003EHowever, for roles based In Scotland, the applicant must not engage in a Regulated Role until their criminal record check (Scouts PVG disclosure) has been returned and both the satisfactory criminal record check and the satisfactory internal check are recorded on the membership system. The applicant may then have supervised contact whilst fulfilling the rest of the provisional membership requirements.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.2.3 Membership system \u003Cbr\u003E\u003C/strong\u003EUpon satisfactory completion of POR 16.1.2.1, the volunteer\u2019s team leader must ensure that the applicant is added to the membership system with their agreed role. \u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe applicant must then add their personal details to the membership system.\u00A0\u003C/li\u003E\n\u003Cli\u003EIf the applicant is unable to access the membership system, the relevant Lead Volunteer, after consulting with the applicant, may nominate another member to manage some of their personal details on the membership system using \u2018proxy\u2019 access functionality.\u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.1.3 Joining journey for new volunteers\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.3.1 Steps in the volunteer joining journey \u003Cbr\u003E\u003C/strong\u003EThere are seven steps in the volunteer joining journey. The seven steps may be completed in any order. The seven steps are listed below.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe broad aim is that the volunteer joining journey is normally completed within 180 days, however the timing requirements for each step are specified in the description of each step in this rule.\u0026nbsp;\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%; height: 653.333px;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003E\u003Cstrong\u003EStep\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003E\u003Cstrong\u003ERequirements\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 253.333px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 253.333px;\u0022\u003Ea) Criminal record check\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 253.333px;\u0022\u003E\n\u003Cp\u003ESatisfactory completion of a criminal record check if indicated as required in the Teams Table (POR 16.11.1). The application process for the criminal record check must be completed within 30 days of the applicant\u2019s role start date recorded on the membership system (within 60 days in Northern Ireland, Scotland, BSO and Overseas Territories).\u003C/p\u003E\n\u003Cp\u003EAdditionally, for roles based in Scotland, the applicant must not start their Regulated Role until a criminal record check (Scouts PVG disclosure) has been satisfactorily completed and recorded on the membership system.\u003C/p\u003E\n\u003Cp\u003EIf the vetting process is not satisfactorily completed, the UK Headquarters Safeguarding Team may end the volunteer\u2019s membership due to the transferable risk of harm to young people.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 325.333px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 325.333px;\u0022\u003Eb) Internal check\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 325.333px;\u0022\u003E\n\u003Cp\u003ESatisfactory completion of an internal check (formerly called a confidential enquiry) if indicated as required in the Teams Table (POR 16.11.1). \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThis internal check of records held at UK Headquarters must be completed if indicated in the Teams Table (POR 16.11.1).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe internal check is initiated by the membership system and must happen within 30 days of the applicant\u2019s role start date recorded on the membership system.\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003Ec) References\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003E\n\u003Cp\u003ESatisfactory completion of References.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAt least two satisfactory references are required, as indicated in the Teams Table (POR 16.11.1). \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe applicant\u2019s references must be satisfactorily completed within 180 days of the applicant\u2019s role start date recorded on the membership system.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAt least one referee should have known the volunteer for at least five years and one referee must be external to Scouts.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EReferees must not be relatives of the applicant.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EReferees:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Eshould be familiar with the applicant\u2019s work or interactions with young people\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eshould be able to speak to the applicant\u2019s character and relationships with others \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Emust be aged 18 or over\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003Ed) Declarations\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003E\n\u003Cp\u003ESatisfactory completion of Declarations.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe applicant must accept the declarations relevant to their role as indicated in the Teams Table (POR 16.11.1). These declarations are automatically requested by the membership system and must be accepted for every new role added.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Declarations must be accepted by the applicant within 30 days of the applicant\u2019s role start date recorded on the membership system.\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003Ee) Trustee eligibility\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003E\n\u003Cp\u003ESatisfactory confirmation of Trustee eligibility.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Trustee Board must ensure verification of the applicant\u0027s eligibility for a Trustee role where indicated as a role requirement in the Teams Table (POR 16.11.1). The relevant team responsible for Trustee Board administration may do this check on behalf of the Trustee Board.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Trustee eligibility check should be completed within 30 days of the applicant\u2019s role start date recorded on the membership system and must be completed within 180 days. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThere is support available for \u003Ca href=\u0022/volunteers/running-things-locally/trustee-boards/recruiting-new-trustees/trustee-eligibility-checks/\u0022 title=\u0022Trustee Eligibility Checks\u0022\u003ETrustee eligibility checks\u003C/a\u003E for each Country.\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.968%;\u0022\u003Ef) Growing Roots Learning\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%;\u0022\u003E\n\u003Cp\u003EGrowing Roots is the required learning for new volunteers. It consists of two parts: learning that all applicants must undertake, and role-specific learning.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe applicant must complete the Growing Roots learning appropriate to their role as specified in the Teams Table (POR 16.11.1). \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ESafeguarding and Safety learning must be completed within 30 days of the applicant\u2019s role start date recorded on the membership system.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe other elements of Growing Roots learning are encouraged to be completed within 180 days of the applicant\u2019s role start date recorded on the membership system, though there is currently no mandated completion timeframe.\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.968%;\u0022\u003Eg) Welcome Conversation\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%;\u0022\u003E\n\u003Cp\u003ESuccessful completion of a Welcome Conversation is required where indicated as a requirement in the Teams Table (POR 16.11.1).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe purpose of the Welcome Conversation is to:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ewelcome the volunteer and help them feel part of the team\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eidentify the support they need for their tasks and responsibilities\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Econfirm that volunteering with Scouts is the right fit for them.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ehelp the volunteer prepare for their volunteering journey by addressing questions and outlining future learning and development opportunities\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure the volunteer understands and commits our expectations, values, the Scout Promise, Our Volunteering Culture and our safeguarding practices (including the Safeguarding Code of Conduct for Adults - Yellow Card, and Safe Scouting Emergency Procedures - Purple Card)\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EThe Welcome Conversation should be completed within 30 days of the applicant\u2019s role start date recorded on the membership system and must be completed within 180 days. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Welcome Conversation does not cover the outcomes of criminal records checks, internal checks, declarations, Trustee eligibility checks, learning or references.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EFor a Section Team role, the Welcome Conversation must be attended by: \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ethe volunteer applicant \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe volunteer\u2019s Group Lead Volunteer (or their designate) or [for Explorer section roles] District 14-24 Team Leader (or their designate). \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ean independent Welcome Conversation volunteer (defined below) \u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EIn other Group, District or County teams, the Welcome Conversation must be attended by: \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ethe volunteer applicant \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe volunteer\u2019s team leader (or their designate) \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ean independent Welcome Conversation volunteer (defined below) \u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EThe independent Welcome Conversation volunteer must: \u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ehold a full, current role which requires participation in a Welcome Conversation as part of the volunteer joining journey\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ehave completed the learning for a Welcome Conversation volunteer with this recorded on the membership system.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Enot hold a current role in the Group or Explorer Unit that the new volunteer is applying to join (an Explorer Unit with a partnership agreement with a Group would be considered part of the Group for the purposes of this rule).\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ehold an active role in Scouts and have, or have had within the previous five years: \u0026nbsp;\n\u003Cul\u003E\n\u003Cli\u003Ea similar role in a Section Team at Group level or in an Explorer Unit if the volunteer applicant is taking on a Section Team role.\u0026nbsp;\u003Cbr\u003EA similar role in a Section Team is one in the same section as the volunteer applicant is joining, or the section that immediately precedes or follows it (for example a Beaver Section Team Member in a Welcome Conversation for a Cub Section Team Member). \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea similar role in a District or County role within a different team from the new volunteer\u2019s team. \u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.3.2 Full appointment\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EOnce all seven steps of the volunteer joining journey are satisfactorily completed and the member has completed their personal data on the membership system, the membership system will update the role status to Full.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EWhen the role has been updated to \u201CFull\u201D on the membership system and includes a criminal record check, the volunteer is no longer required to be supervised when working \u0026nbsp;with young people. They are also authorised to take part in regulated activity in accordance with our rules and Safeguarding Code of Conduct for Adults (Yellow Card). \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.3.3 If the volunteer joining journey is not completed within 180 days\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIf all other parts of the volunteer joining journey have been completed except the parts of Growing Roots without a mandatory timescale (POR 16.1.3.1(f)) and the criminal record check (POR 16.1.3.1(a)) then, provided the satisfactory criminal record check is not completed within 180 days but the application for a criminal record check was made within 30 days of the start of the Provisional role (POR 16.1.2.3) [60 days in Northern Ireland, Scotland, BSO and the Overseas Territories], the applicant may continue to operate under supervision.\u0026nbsp;\u003Cbr\u003EAdditionally, for roles based in Scotland, the applicant must not start their Regulated Role until a criminal record check (Scouts PVG disclosure) has been satisfactorily completed and recorded on the membership system.\u003C/li\u003E\n\u003Cli\u003EIn cases where the seven steps of the volunteer joining journey, as outlined in the Teams Table (POR 16.11.1), are not completed within the timescales specified within each part of POR 16.1.3.1 (excluding the personal enquiry and Growing Roots), the Lead Volunteer must take one of the following two actions: \u0026nbsp;\n\u003Cul\u003E\n\u003Cli\u003Eapply appropriate restrictions (POR 16.7)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eend the role (POR 16.8)\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.1.4 Helpers\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.4.1 Introduction\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ENon-members are normally referred to as helpers.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EA helper is a person aged 18 or over who provides Section Teams with informal support to help them to deliver the programme. They may be, for example, parents or local subject matter experts. They are not members of Scouts, or of any team.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EHelpers and other non-member roles do not have any membership benefits, nor any personal accident or medical expenses unless provided locally. (POR Chapter 5g.)\u003C/li\u003E\n\u003Cli\u003EWhere a helper is no longer providing informal support either because they have become a member or because they have stopped being a helper, any records on the membership system must be updated accordingly under arrangements made by the Lead Volunteer.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.4.2 Helpers who are NOT undertaking regulated activity or regulated roles\u003C/strong\u003E\u003Cbr\u003EHelpers (or other non-members) who do not meet any of the criteria for regulated activity or regulated roles must not have a criminal record check or an internal check and must not be recorded on the membership system.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.4.3 Helpers who ARE undertaking regulated activity or regulated roles\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EHelpers (or other non-members) whose informal support involves regulated activity or (in Scotland) a regulated role must have a completed and satisfactory personal enquiry before they participate in the regulated activity or regulated role. The requirements of POR 16.1.3.1(a) and POR 16.1.3.1(b) also apply.\u003C/li\u003E\n\u003Cli\u003EThis requires them to be recorded on the membership system. This recording on the membership system does not form part of any joining process and it is only used as part of a process to enable the necessary internal check and criminal record check to be conducted. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EEven if recorded on the membership system, helpers are not members of Scouts.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.4.4 Steps for helpers to undertake regulated activity or regulated roles\u003C/strong\u003E\u003Cbr\u003EFor those helpers (or other non-members) who are undertaking regulated activity or regulated roles, there are three steps which must be completed:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EA new record is created on the membership system with the permission of the Lead Volunteer or their nominee and a \u201Cnon-member-needs disclosure\u201D role is added.\u0026nbsp;\u003Cbr\u003EThe recording on the membership system is for the sole purpose of enabling criminal record check and internal check processes to be undertaken. It does not confer any membership or other benefits or responsibilities (POR 16.1.4.5).\u003Cbr\u003EOnce the new record is created, the new non-member can then log into the system and enter their personal data.\u003C/li\u003E\n\u003Cli\u003EIn countries other than Scotland, before undertaking any regulated activity, a criminal record check must be applied for. \u0026nbsp;Note (d) below regarding supervision.\u003Cbr\u003EIn Scotland, before starting their Regulated Role, a criminal record check (Scouts PVG disclosure) must be satisfactorily completed and recorded on the membership system.\u003C/li\u003E\n\u003Cli\u003EA completed and satisfactory internal check must be satisfactorily completed and recorded on the membership system.\u003C/li\u003E\n\u003Cli\u003EUntil these three steps are all complete, the applicant must always be supervised when with young people and must not stay overnight or undertake any other form of regulated activity (POR 16.1.4.2 and POR 16.1.4.3). The person(s) supervising must be member(s) with a full appointment and with a current personal enquiry.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.4.5 \u003C/strong\u003E\u003Cstrong\u003EWhat a helper role is NOT\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA \u201Cnon-member-needs-disclosure\u0022 role recorded on the membership system must not be used to enable volunteers to avoid any or all of the seven steps in the volunteer joining journey.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.1.5 Volunteers returning to Scouts\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.5.1 Return within 180 days of leaving\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EWhere it is fewer than 30 days since the volunteer applicant had a recorded member role on the membership system, a new member role can be added without following the volunteer joining journey process outlined in POR 16.1.3 but must follow the process outlined in POR 16.2 for volunteers joining a new team or changing role within a team (though see POR 16.1.5.1(b)). \u00A0\u003Cbr\u003EMember roles are defined in the Teams Table (POR 16.11.1.1).\u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003EWhere it is between 30 and 180 days since the volunteer applicant had a recorded role on the membership system, the returning volunteer must complete POR 16.1.3.1(a), (b), (c) and (g) of the volunteer joining journey (criminal record check, internal check, references and welcome conversation), but does not need to complete any of the other elements of the volunteer joining journey.\u003Cbr\u003EImportantly, for roles based in Scotland, a new criminal record check (Scouts PVG disclosure) [POR 16.1.3.1(a)] must be fully and satisfactorily completed and recorded as such on the membership system before the returning volunteer can commence in any regulated role.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.5.2 Re-instatement within 180 days of being suspended\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe returning volunteer who has been re-instated within 180 days following the start of a period of a suspension must have a conversation with their team leader(s) about returning to their role(s).\u202F \u00A0\u003C/li\u003E\n\u003Cli\u003EThese members may be required to complete safety and safeguarding at the discretion of the UK Headquarters Safeguarding team following their period of suspension.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.5.3 Returning more than 180 days after leaving\u00A0\u003C/strong\u003E\u003Cbr\u003EWhere it is more than 180 days since the volunteer applicant had a recorded member role on the membership system (or more than 180 days since the start of a period of suspension), they must follow all parts of the volunteer joining journey process outlined in POR 16.1.3. with the exception that where the returning volunteer has been re-instated following a suspension, they should have a conversation with their team leader about returning to their role(s) but do not need to complete POR 16.1.2.1(g). \u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.1.6 Length of time for holding volunteer roles\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.6.1\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe time limits described here, also apply in POR 16.2.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ELength of time limits, where specified in the Teams Table (POR 16.11.1), state the maximum length of time for which a role may be held. Unless otherwise specified in the Teams Table (POR 16.11.1), a role may be renewed for further periods following a formal review following agreement between the relevant team leader and the volunteer.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ERoles with specific length of time limits specified in the Teams Table (POR 16.11.1) must be held in terms of five years or less (three years or less for appointed or co-opted Trustees).\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EA Youth Lead role must not extend past the role holder\u2019s 28\u003Csup\u003Eth\u003C/sup\u003E birthday (25\u003Csup\u003Eth\u003C/sup\u003E birthday in Scotland).\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/16-adult-roles/161-welcome-the-volunteer-joining-journey/","id":40195,"nodeName":"16.1 Welcome \u2013 the volunteer joining journey","title":"Welcome \u2013 the volunteer joining journey","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Welcome \u2013 the volunteer joining journey","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","subHeader":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDE5NSJ9","canonicalUrl":"https://www.scouts.org.uk/por/16-adult-roles/161-welcome-the-volunteer-joining-journey/"},{"number":"16.2","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.2.1 Introduction\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.2.1.1 When the Volunteer Joining Journey applies \u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EA volunteer only completes the volunteer joining journey on joining (or re-joining) Scouts.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EVolunteers who add or change roles do not complete the volunteer joining journey process described in POR 16.1 but follow the requirements of this volunteer role change process. The role change may be within their current team or moving to a new team in a different Group, District or County.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.2.1.2 Distinction from initial Volunteer Joining Journey\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe full volunteer joining journey (POR 16.1) only applies to people joining Scouts for the first time, or where there has been a break in service for 180 days or more. Where the break in service is less than 180 days, see POR 16.1.5.1 and POR 16.1.5.2. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.2.1.3 New Team Leader actions\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe volunteer\u2019s new role must be added to the membership system after their new team leader has ensured that the volunteer:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Econfirms they have the time and capacity to carry out the role \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ecan recognise and manage any real or perceived conflicts of interest between current roles where rules do not already expressly prohibit holding the proposed combination.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ETheir new Team Leader must also ensure that the applicant\u2019s current Lead Volunteer(s) is aware of the proposed new or additional role.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.2.1.4 Time in role\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe length of time limits in POR 16.1.5 also apply to new roles managed under this POR 16.2.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.2.2 The volunteer role change process\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.2.2.1 Required steps\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe volunteer must complete within 180 days any of the seven steps for the role that have not been previously completed but are required by the Teams Table (POR 16.11.1) for the new role:\u0026nbsp;\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%; height: 1149.33px;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 18.6667px;\u0022\u003E\u003Cstrong\u003EStep\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 18.6667px;\u0022\u003E\u003Cstrong\u003ERequirements\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 168px;\u0022\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 168px;\u0022\u003Ea) Criminal record check \u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 168px;\u0022\u003E\n\u003Cp\u003EA completed and satisfactory criminal record check must be in place at the time the additional role / change of team membership is added to the membership system. These are normally renewed every five years. The criminal record check must cover the location in which the new role is based.\u003C/p\u003E\n\u003Cp\u003EImportantly, if the volunteer has a regulated role in Scotland, a current and satisfactory criminal record check (Scouts PVG disclosure) must be recorded on the membership system before the volunteer commences in any regulated role, even if a valid criminal record check is held in another nation.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 149.333px;\u0022\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 149.333px;\u0022\u003Eb) Internal check \u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 149.333px;\u0022\u003ESatisfactory internal check. The Scout Association carries out a check of internal records for all volunteers whenever a volunteer adds or changes a team membership on the membership system, including changing role within a team. \u0026nbsp;\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 168px;\u0022\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 168px;\u0022\u003Ec) References\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 168px;\u0022\u003EIf the new team membership (as specified in the Teams Table (POR 16.11.1)) specifies the need for references, then this must be completed if the volunteer\u2019s record does not show previous completion of references. See more detail about referees and references at POR 16.1.3.1(c).\u0026nbsp;\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 216px;\u0022\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 216px;\u0022\u003Ed) Declarations\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 216px;\u0022\u003E\n\u003Cp\u003EEvery time a volunteer adds or changes a role the volunteer must re-confirm their acceptance of the declarations current at the time of the new role. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIf the additional / change of role includes Trustee responsibilities, then the declaration will include the Trustee declaration.\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 93.3333px;\u0022\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 93.3333px;\u0022\u003Ee) Trustee eligibility\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 93.3333px;\u0022\u003ESatisfactory completion of a Trustee eligibility check is required if indicated as a role requirement in the Teams Table (POR 16.11.1). See detail at POR 16.1.3.1(e).\u0026nbsp;\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 130.667px;\u0022\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 130.667px;\u0022\u003Ef) Growing Roots learning \u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 130.667px;\u0022\u003EComplete any outstanding Growing Roots learning within the timeframes set by their current role and undertake any Growing Roots learning relevant to the new role that has not previously been completed.\u0026nbsp;\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 186.667px;\u0022\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 186.667px;\u0022\u003Eg) Welcome conversation\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 186.667px;\u0022\u003EIf the new team membership (as specified in the team table) specifies the need for a Welcome Conversation, then this must be completed if the member\u2019s record does not show previous completion of a Welcome Conversation. Welcome Conversations are described at POR 16.1.3.1(g).\u0026nbsp;\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 18.6667px;\u0022\u003Eh) Role conversation\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 18.6667px;\u0022\u003EBefore a volunteer agrees to join a new team or take on a new role within their existing team, the relevant team leader should discuss the new role or team with the volunteer.\u0026nbsp;\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.2.2.2 Move from provisional to full status\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe membership system will update the role to status Full once steps (a) to (g) in POR 16.2.2.1 above are satisfactorily completed. Step POR 16.2.2.1(h) is not recorded on the membership system but is a vital element of the role change process.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.2.2.3 Restriction lifted when role moves to full status\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen the role shows as Full on the membership system and includes a completed and satisfactory criminal record check, the volunteer no longer needs to be supervised when with young people and may undertake regulated activity according to our rules and the \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safeguarding-code-of-conduct-for-adults-yellow-card/\u0022 title=\u0022Safeguarding Code of Conduct for Adults - Yellow Card\u0022\u003ESafeguarding Code of Conduct for Adults\u003C/a\u003E (Yellow Card).\u003C/p\u003E\n\u003Cp\u003EHowever, for roles based in Scotland, when the person\u2019s record on the membership system shows that the criminal record check (Scouts PVG disclosure), they are then clear to start their volunteering and can then attend under supervision until their role shows as status Full.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/16-adult-roles/162-volunteers-joining-a-new-team-or-changing-role-within-a-team/","id":48442,"nodeName":"16.2 Volunteers joining a new team, or changing role within a team","title":"Volunteers joining a new team, or changing role within a team","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Volunteers joining a new team, or changing role within a team","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","subHeader":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80ODQ0MiJ9","canonicalUrl":"https://www.scouts.org.uk/por/16-adult-roles/162-volunteers-joining-a-new-team-or-changing-role-within-a-team/"},{"number":"16.3","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E16.3.1.1 Managing unsatisfactory criminal record checks \u003Cbr\u003E\u003C/strong\u003EThe process for managing potential unsatisfactory criminal record checks, or internal checks, rests with the UK Headquarters Safeguarding Team. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe UK Headquarters Safeguarding Team may need to request local support as part of reaching their determination.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.3.1.2 Additional checks\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFor British Scouts Overseas and each of the Overseas Territories, there may need to be some local checks carried out. Notionally these are carried under the authority of the UK Headquarters Safeguarding Team, but the checks may often need to be conducted locally.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.3.1.3 Concerns arising from Welcome Conversation\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003E\u003Cspan class=\u0022NormalTextRun SCXW9870824 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[335559685,\u0026quot;1305\u0026quot;,201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;Nunito Sans Normal\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 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Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Heading 3 Char\u0026quot;]}\u0022\u003EIf the two people undertaking the \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW9870824 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003EWelcome Conversation\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW9870824 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003E have concerns and are unable to agree, then the District Lead Volunteer for \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW9870824 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003EGroup\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW9870824 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003E or \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW9870824 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003EDistrict\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW9870824 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003E \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW9870824 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003Eroles\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW9870824 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003E, or County Lead Volunteer for \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW9870824 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003ECounty\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW9870824 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003E \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW9870824 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003Eroles\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW9870824 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022\u003E, \u003C/span\u003E\u003Cspan 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concerns\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhere there are Safeguarding concerns raised from any of the steps in POR 16.1 or POR 16.2, these must be reported to the UK Headquarters Safeguarding Team for advice.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.3.1.5 Other concerns\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EWhere there are any other concerns raised from any of the steps in 16.1 or 16.2, these must be reviewed by the relevant Lead Volunteer and their Volunteer Safeguarding Lead. 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The Lead Volunteer must ensure that the applicant is advised of the non-appointment, and that any appeal must follow POR 16.8.6.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.3.1.7 Exceptional exclusion\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EUK Headquarters may exceptionally exclude volunteers deemed unsuitable to participate in Scouts.\u202F\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/16-adult-roles/163-the-handling-of-concerns-relating-to-roles-or-the-volunteer-joining-journey/","id":48444,"nodeName":"16.3 The handling of concerns relating to roles or the volunteer joining journey","title":"The handling of concerns relating to roles or the volunteer joining journey","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"The handling of concerns relating to roles or the volunteer joining journey","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","subHeader":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80ODQ0NCJ9","canonicalUrl":"https://www.scouts.org.uk/por/16-adult-roles/163-the-handling-of-concerns-relating-to-roles-or-the-volunteer-joining-journey/"},{"number":"16.4","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.4.1 About accreditations\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.4.1.1 Purpose of accreditations\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAccreditations are a way of sharing tasks and responsibilities, where a volunteer needs to be given certain permissions to take these on.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAn accreditation is an additional responsibility granted to an adult member of the organisation. This is regardless of the team membership that the member holds.\u003C/li\u003E\n\u003Cli\u003EAccreditations are normally specific tasks that operate wider than an individual team and often may be carried out by one or more individual volunteers. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.4.1.2 Types of accreditation\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThere are two types of accreditations:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAn accreditation that may be granted to any number of individuals and used anywhere across the hierarchy. For example, members who are accredited to support Welcome Conversations as part of the joining process.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EA responsibility delegated to a member within a specific location in the hierarchy. \u0026nbsp;For example, the place or person in a District that Awards and certificates must be posted to.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.4.1.3 Further information\u003C/strong\u003E\u003Cbr\u003EFurther \u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/how-teams-share-tasks/accreditations/\u0022 title=\u0022Accreditations\u0022\u003Einformation about accreditations\u003C/a\u003E is available.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.4.2 Grant an accreditation\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.4.2.1 Meeting requirements\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EBefore an accreditation is granted, the volunteer must meet the pre-requisites for the accreditation specified in the Accreditations Table (POR 16.11.2).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.4.2.2 Visiting Scotland accreditation\u003C/strong\u003E\u003Cbr\u003EThere is one exception to POR 16.4.2.1. The Visiting Scotland accreditation has a pre-requisite that the person is planning or intending to interact, in Scotland, with Scottish young people. Granting the accreditation enables the criminal record check (Scouts PVG disclosure) application to be made.\u003C/p\u003E\n\u003Cp\u003EBefore any interaction, in Scotland, with Scottish young people the criminal record check (Scouts PVG disclosure) must be completed and recorded on the person\u2019s membership system record.\u003C/p\u003E\n\u003Cp\u003EThe Visiting Scotland accreditation must be granted only for roles based in any country other than Scotland, and where the role holder is planning or intending to interact, in Scotland, with young people who normally live in Scotland. \u00A0\u003C/p\u003E\n\u003Cp\u003EIf the criminal record check (Scouts PVG disclosure) has not been applied for within 60 days, the accreditation must be ended.\u003C/p\u003E\n\u003Cp\u003ESee the Accreditations Table (POR 16.11.2).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.4.2.3 Limitations\u003C/strong\u003E\u003Cbr\u003EWhile tasks may be delegated by Lead Volunteers and Team Leaders, no local accreditations may be created. All available accreditations are listed in the Accreditations Table (POR 16.11.2).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.4.2.4 Recording accreditations on the membership system\u003C/strong\u003E\u003Cbr\u003EAccreditations granted are recorded on the member\u2019s record on the membership system.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.4.3 End an accreditation\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.4.3.1 Volunteer no longer meets the requirements for an accreditation\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIf a volunteer no longer meets the requirements for an accreditation listed in the Accreditations Table (POR 16.11.2), their accreditation must be ended by a volunteer who holds a role shown in the \u0027who may give or remove an accreditation\u0027 column in the Accreditations Table (POR 16.11.2) \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.4.3.2 Volunteer ending their own accreditation\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA volunteer may end their own accreditation by informing a role holder shown in the \u0027who may give or remove an accreditation\u0027 column in the Accreditations Table (POR 16.11.2).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.4.3.3 Authority to end an accreditation\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA role listed in the \u0027who can give or remove an accreditation\u0027 column in the Accreditations Table (POR 16.11.2) has the authority to end an accreditation at any time.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.4.3.4 No right of appeal\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe removal or ending of an accreditation cannot be appealed.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.4.3.5 Obligations on ending an accreditation\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe obligations on the volunteer in POR 16.8.4 also apply when an accreditation is ended.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/16-adult-roles/164-accreditations/","id":48447,"nodeName":"16.4 Accreditations","title":"Accreditations","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Accreditations","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","subHeader":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80ODQ0NyJ9","canonicalUrl":"https://www.scouts.org.uk/por/16-adult-roles/164-accreditations/"},{"number":"16.5","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.5.1 The Adult Learning Tree\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.5.1.1 Purpose and structure\u003C/strong\u003E\u003Cbr\u003EThe Adult Learning Tree provides a framework for adult members with a series of learning experiences to support them in their role within the Scouts. The Adult Learning Tree is split into the two distinct stages of Growing Roots and Branching Out.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.5.1.2 Growing Roots\u003C/strong\u003E\u003Cbr\u003EGrowing Roots is the foundation of every adult member\u2019s learning experience and provides a source of information and guidance all adult volunteers require, including:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EFive courses applicable to all volunteers:\n\u003Cul\u003E\n\u003Cli\u003ESafeguarding\u003C/li\u003E\n\u003Cli\u003ESafety\u003C/li\u003E\n\u003Cli\u003EWho we are and What we do\u003C/li\u003E\n\u003Cli\u003ECreating Inclusion\u003C/li\u003E\n\u003Cli\u003EData Protection in Scouts\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003ERole-specific learning:\n\u003Cul\u003E\n\u003Cli\u003EDelivering a great programme (for Section Team Leaders and Members)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ELeading Scout Volunteers (for Lead Volunteers and Team Leaders)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EBeing a Trustee in Scouts (for roles with Trustees responsibilities)\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.5.1.3 Branching Out\u003C/strong\u003E\u003Cbr\u003EBranching Out provides a range of additional learning that adult volunteers may find helpful in developing the skills they need for their role.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.5.2 The Wood Badge\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.5.2.1 Recognition\u003C/strong\u003E\u003Cbr\u003EThe Wood Badge is an optional award gained through completion of the Growing Roots learning together with elements of Branching Out chosen by the adult member.\u003C/p\u003E\n\u003Cp\u003EAn adult member may only obtain one Wood Badge. However, all adult volunteers are encouraged to complete additional learning relevant to their roles and to their own interests.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.5.2.2 Requirements\u003C/strong\u003E\u003Cbr\u003EA volunteer with a full role may choose to complete a Wood Badge. The Wood Badge is awarded only once, though volunteers are encouraged to continue developing their skills.\u003C/p\u003E\n\u003Cp\u003EAll Wood Badge learning is in addition to the relevant Growing Roots learning and is included in Branching Out. Some of this additional learning in Branching Out may be required for specific roles, accreditation or permits.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cdiv class=\u0022OutlineElement Ltr SCXW71213038 BCX8\u0022\u003E\n\u003Ch4\u003E16.5.3 Continue learning\u003C/h4\u003E\n\u003Cp\u003EThese rules explain the learning required for a role after completion of the Growing Roots learning.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.5.3.1 First Aid\u003C/strong\u003E\u003Cbr\u003EAll volunteers in roles that require a first aid certificate (see the Teams Table (POR 16.11.1)) must complete the certification within one year of the role start date.\u003C/p\u003E\n\u003Cp\u003EAll volunteers must revalidate their first aid certificate every three years whilst holding a role for which the Teams Table (POR 16.11.1) shows that a first aid certificate is required.\u003C/p\u003E\n\u003Cp\u003EIf a volunteer holds an external first aid qualification which meets the First Response syllabus requirements, it must be reviewed by an accredited First Response Trainer. The trainer will validate the qualification within the membership system.\u0026nbsp;\u003C/p\u003E\n\u003Cstrong\u003E16.5.3.2 Safety and Safeguarding learning\u003Cbr\u003E\u003C/strong\u003EAll volunteers must complete each of the Safeguarding and the Safety learning every three years if the Teams Table (POR 16.11.1) shows that \u0027the learning everyone needs\u0027 is required for their current role.\u0026nbsp;\n\u003Cp\u003E\u003Cstrong\u003E16.5.3.3 Ad hoc updating\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThere may be times when UK Headquarters asks some or all volunteers to complete elements of the Safety and Safeguarding learning on a different timeframe from POR 16.5.3.2.\u003C/p\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.5.4 Additional learning requirements\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.5.4.1 \u003C/strong\u003E\u003Cbr\u003EFor all, or for specific roles, UK Headquarters may require additional learning requirements for a specified period.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.5.5 Support for Adult Learning\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.5.5.1 Learning management system\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe membership system includes learning management support. This records all the completed learning for adult volunteers. If there is any mandatory learning for the roles or accreditations that a volunteer undertakes this will be shown within the system.\u003C/li\u003E\n\u003Cli\u003EVolunteers and their team leaders will be automatically reminded when learning is due for completion.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.5.5.2 Further details\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe relevant Volunteering Development Team must ensure sufficient learning opportunities are available to meet local needs. These opportunities may be provided in a single District or County or may be a shared responsibility. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe relevant Leadership Team must ensure all volunteers complete assigned learning within specified timescales.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EWhere learning assessment is required, a Learning Assessor will undertake this task.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/16-adult-roles/165-learning-for-volunteers/","id":40225,"nodeName":"16.5 Learning for Volunteers","title":"Learning for Volunteers","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Learning for Volunteers","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","subHeader":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDIyNSJ9","canonicalUrl":"https://www.scouts.org.uk/por/16-adult-roles/165-learning-for-volunteers/"},{"number":"16.6","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.6.1 Responsibility for role reviews\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.1.1 Formal and informal role reviews\u003Cbr\u003E\u003C/strong\u003EThere are both informal and formal role reviews. All member roles in the Teams Table (POR 16.11.1) must have role reviews.\u003C/p\u003E\n\u003Cp\u003EExcept for Trustee Board roles, the role holder\u2019s Lead Volunteer must ensure that both informal and formal role reviews are conducted. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Lead Volunteer may delegate the conducting of a review (for example, to an appropriate Team Leader) but retains the responsibility to ensure that the process works well. It is important to avoid conflict of interest (for example following a period of suspension).\u003C/p\u003E\n\u003Cp\u003EFor Trustee Board roles, see POR 16.6.1.2.\u003C/p\u003E\n\u003Cp\u003EWhere a role review takes place for safeguarding reasons, it must be a formal review and it must be carried out by a District Lead Volunteer or County Lead Volunteer as appropriate.\u003Cstrong\u003E\u003Cbr\u003E\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.1.2 Trustee role reviews \u003Cbr\u003E\u003C/strong\u003ETrustee Board members are subject only to informal reviews. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EThe Trustee Board Chair should initiate these informal reviews, normally annually, with each Trustee Board member.\u00A0\u003C/p\u003E\n\u003Cp\u003EFor the Trustee Board Chair, an annual informal review will be conducted by a member of the Trustee Board nominated and agreed upon each year by the Trustee Board members.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.1.3 Membership system\u00A0 \u003Cbr\u003E\u003C/strong\u003EThe role holder\u2019s team leader must record the outcome of a formal review on the membership system.\u00A0\u003C/p\u003E\n\u003Cp\u003EInformal reviews are not recorded on the membership system.\u00A0\u003C/p\u003E\n\u003Ch4\u003E16.6.2 Informal role review\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.2.1 Frequency and purpose\u003Cbr\u003E\u003C/strong\u003EEvery adult should have a regular (normally annual) informal role review with their team leader. For members of Trustee Boards see POR 16.6.1.2.\u00A0\u003C/p\u003E\n\u003Cp\u003EThe informal review provides an opportunity to reflect on achievements, identify opportunities for development and agree future objectives. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EInformal reviews should also address on-going learning and development requirements.\u00A0\u003C/p\u003E\n\u003Ch4\u003E16.6.3 Formal role review\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.3.1 Frequency, outcome and next steps \u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EFormal role reviews must be conducted with each volunteer at least once every five years though they may be more frequent depending on the length of the volunteer\u2019s initial appointment to a role.\u00A0\u003Cbr\u003EAs well as the normal cycle of role reviews, role reviews may be initiated by UK Headquarters for safety or safeguarding reasons. Such role reviews are always conducted as formal role reviews.\u00A0\u003C/li\u003E\n\u003Cli\u003EA first role review date must be set during the volunteer\u202Fjoining journey and recorded on the membership system. After each formal role review, the date of the next formal role review must be set and recorded on the membership system.\u00A0\u003C/li\u003E\n\u003Cli\u003EThere is a role review template held on the membership system. All formal role reviews should follow this template and the membership system enables the volunteer and their team leader to view and complete it online.\u00A0\u003C/li\u003E\n\u003Cli\u003EA formal role review will determine one of the following four outcomes:\u00A0\n\u003Cul\u003E\n\u003Cli\u003ERenewal of the role for an additional period\u00A0\u003C/li\u003E\n\u003Cli\u003EChange of team for the volunteer \u00A0\u003C/li\u003E\n\u003Cli\u003EEnding of the role (see POR 16.8)\u00A0\u003C/li\u003E\n\u003Cli\u003EThe volunteer resigns (see POR 16.8)\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003EIn most cases the reviewee and the reviewer will agree on the formal role review outcome and next steps. However, the final decision, particularly if the outcome is to end a volunteer\u2019s role, rests with the team leader. \u00A0\u003Cbr\u003EThe team leader must update the membership system to reflect the formal role review outcome. \u00A0\u003C/li\u003E\n\u003Cli\u003EAdditional formal role reviews may be requested by the volunteer or the team leader at any time. Unless urgent, such requests should be given reasonable notice, typically at least seven days.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Ch4\u003E16.6.4 Role reviews on the appointment of a County or District Lead Volunteer \u00A0\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.4.1 County Lead Volunteers\u00A0\u003C/strong\u003E\u003Cbr\u003EWhen a County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer is appointed, all District Lead Volunteers and County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) roles will undergo a formal review. For Counties that have no Districts, this also includes all Group Lead Volunteer roles.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.4.2 Northern Ireland Regional Lead Volunteers\u00A0\u003C/strong\u003E\u003Cbr\u003EIn Northern Ireland, when a Regional Lead Volunteer is appointed, all District Lead Volunteers will undergo a formal review. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.4.3 District Lead Volunteers\u00A0\u003C/strong\u003E\u003Cbr\u003EWhen a District Lead Volunteer is appointed, all Group Lead Volunteers and District roles will each be subject to a formal review.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.4.4 Scheduling\u00A0\u003C/strong\u003E\u003Cbr\u003EThese reviews should be completed, or at least scheduled, within six months of the relevant Lead Volunteer\u2019s appointment start date.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/16-adult-roles/166-review-a-role/","id":40221,"nodeName":"16.6 Review a role","title":"Review a role","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Review a role","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","subHeader":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDIyMSJ9","canonicalUrl":"https://www.scouts.org.uk/por/16-adult-roles/166-review-a-role/"},{"number":"16.7","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.7.1 Introduction\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.1.1 Scope\u003Cbr\u003E\u003C/strong\u003EPOR 16.7 applies to individuals aged 18 or over who work with Scouts in any capacity. This includes, but is not limited to, members 18 or older, helpers and other non members.\u003C/p\u003E\n\u003Cp\u003EPOR 16.7 does not apply to individuals who have not yet reached their 18th birthday. Restrictions relating to individuals who have not reached their 18th birthday are addressed in POR 3.6.\u003Cstrong\u003E\u003Cbr\u003E\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.1.2 Purpose\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EScouts is a membership organisation and there may be circumstances in which it is necessary to end a person\u2019s involvement or their membership. This can also apply to helpers and other non-members. The process for ending involvement or membership is set out in POR 16.8, with specific grounds listed in POR 16.8.2.1.\u003C/p\u003E\n\u003Cp\u003EIn some cases, it may not be appropriate or necessary to end a role or membership immediately, even where this could be the ultimate outcome. \u00A0\u003C/p\u003E\n\u003Cp\u003EPOR 16.7 sets out the procedures for restricting a person\u2019s involvement in Scouts. Lead Volunteers may use these restrictions to allow time to address and resolve issues. Restrictions may be applied only for the reasons listed in POR 16.7.4.5. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EImportant:\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ewhere a situation falls within POR 16.8.3.1 but is not listed in POR 16.7.4.5, no restrictions other than ending role or membership may be used and the procedures in POR 16.8 must be followed.\u003C/li\u003E\n\u003Cli\u003Ethese restrictions may only be applied to individuals with a current \u2018open\u2019 record on the membership system. For other individuals, POR 16.8 must be used.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.1.3 Available restrictions\u003C/strong\u003E\u003Cbr\u003EThere are 3 options:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003E\u003Cstrong\u003ESuspension\u003C/strong\u003E\u003Cbr\u003EThe suspension of a volunteer\u2019s involvement in Scouts is a neutral act intended to protect all parties involved. \u00A0It ensures that any investigation remains as fair as possible by preventing situations where objectivity could be compromised or additional allegations made.\u003Cbr\u003ESuspension applies to all roles held by the volunteer in Scouts, meaning that the individual is suspended from membership of Scouts, not just from one or more specific roles.\u003Cbr\u003EBefore considering suspension, priority should be given to using Mutually Agreed Restrictions (see POR 16.7.2).\u003Cbr\u003ESuspension is detailed in POR 16.7.4.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EMutually agreed restrictions\u003C/strong\u003E\u003Cbr\u003EThese offer an alternative to suspension - the use of mutually agreed restrictions helps to ensure that suspensions are only used when absolutely necessary.\u003Cbr\u003EFor a mutually agreed restriction, a restriction on a volunteer\u2019s involvement with Scouts is agreed between the volunteer and the relevant Lead Volunteer. \u00A0\u003Cbr\u003EMutually agreed restrictions must not be applied in safeguarding cases.\u003Cbr\u003EMutually agreed restrictions are detailed in POR 16.7.2.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003ESafeguarding stay-away\u003C/strong\u003E\u003Cbr\u003EA volunteer\u2018s stay-away from Scouts is designed to protect all parties involved. It ensures that any investigation remains as fair as possible by preventing situations where objectivity could be compromised, or further allegations could arise.\u003Cbr\u003EThe stay-away process must only be used by the UK Headquarters Safeguarding Team. Safeguarding stay-aways are detailed in POR 16.7.3.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.1.4 Defined terms\u003C/strong\u003E\u003Cbr\u003EPOR 16.7 must only be used by Lead Volunteers (excluding Group Lead Volunteers) or by volunteers holding a Suspensions Lead accreditation. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EThere are two terms used throughout POR 16.7:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003E\u2018suspending authority\u2019 is used to refer to either the relevant Lead Volunteer or to a volunteer with a Suspension Lead accreditation where that accreditation has been awarded by the relevant Lead Volunteer\u00A0\u003C/li\u003E\n\u003Cli\u003E\u2018approver\u2019 is used to refer to either the relevant Lead Volunteer\u2019s Lead Volunteer or to a volunteer with a Suspension Lead accreditation where that accreditation has been awarded by the relevant Lead Volunteer\u2019s Lead Volunteer.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EAs example, if the suspending authority is a District Lead Volunteer (or a Suspension Lead accredited by the District Lead Volunteer), the approver must be the County Lead Volunteer (or a Suspension Lead accredited by the County Lead Volunteer),\u00A0\u003C/p\u003E\n\u003Cp\u003EFor each suspension, the suspending authority and the approver must not be the same person and must not have any conflict of interest (such as being related to each other, but other scenarios should be considered also).\u003C/p\u003E\n\u003Cp\u003EGroup Lead Volunteers must not be a suspending authority nor an approver.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.1.5 Alternative suspending authorities\u00A0\u003C/strong\u003E\u003Cbr\u003EThere are two specific situations where alternative suspending authorities apply: \u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eregarding the UK Chief Volunteer (POR 16.7.4.5)\u00A0\u003C/li\u003E\n\u003Cli\u003Ein exceptional circumstances the UK Headquarters Safeguarding Team may act as the suspending authority when implementing a period of suspension (see POR 16.7.4.5(b)) and ending a period of suspension (see POR 16.7.5.3). In such circumstances the approver is the relevant Lead Volunteer (excluding Group Lead Volunteers).\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.1.6\u003C/strong\u003E\u003Cstrong\u003E\u00A0Incidents involving multiple people\u00A0\u003C/strong\u003E\u003Cbr\u003EThere may be instances where multiple individuals are under investigation for the same incident. In such cases, the focus must be on ensuring that the process is fair, constructive, and consistent for each person involved. While the process must remain fair, constructive, and consistent, individual outcomes may differ based on the conclusions of the enquiry.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.7.2 Mutually agreed restrictions\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.2.1 Purpose\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ESee POR 16.7.1.2 and 16.7.1.3(b).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.2.2 Limitation\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EMutually agreed restrictions must not be applied in safeguarding cases.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.2.3 Implementing a mutually agreed restriction\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe relevant Lead Volunteer must meet with the individual and agree the specific restrictions that will be implemented. These restrictions must not have a duration of more than four weeks.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe restrictions must be approved by the relevant Lead Volunteer\u2019s own Lead Volunteer (for example, County Lead Volunteer in the case of a District Lead Volunteer) and, to ensure clarity, the individual must receive the restrictions in writing along with a mutually agreed action plan.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.2.4 Ending a period of mutually agreed restriction\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EOnce the restriction period ends, the relevant Lead Volunteer and their Lead Volunteer (for example County Lead Volunteer in the case of a District Lead Volunteer) must agree to one of these three outcomes:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eremove the restrictions\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Esuspend the individual (see POR 16.7.4)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Econduct a formal role review (see POR 16.6.3)\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.7.3 Safeguarding stay-away\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.3.1 Purpose\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ESee POR 16.7.1. 2 and 16.7.1.3(c).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.3.2 When to use stay-away\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EStay-away is used when, at the time of referral to the UK Headquarters Safeguarding Team, a decision regarding suspension cannot be made due to insufficient, disputed, or inconsistent information.\u003C/p\u003E\n\u003Cp\u003EStay-away must only be used in the following situations:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ewhen an allegation is made that an individual has acted in a way that could breach the Scouts\u2019 Safeguarding Policy or \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safeguarding-code-of-conduct-for-adults-yellow-card/\u0022 title=\u0022Safeguarding Code of Conduct for Adults - Yellow Card\u0022\u003ESafeguarding Code of Conduct for Adults\u003C/a\u003E (Yellow Card)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ewhen a concern is raised about a volunteer that suggests unsuitability for working with youth members or volunteers in Scouts \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ewhere information is received from a statutory agency relating to concerns about a connected person \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.3.3 Stay-away rules\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe UK Headquarters Safeguarding Team must ensure that the individual must stay-away from all Scouts activities for two weeks. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAdditionally, the UK Headquarters Safeguarding Team must:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Econsult with the relevant Lead Volunteer before making the decision\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure the stay-away is approved by a Safeguarding Manager at UK Headquarters \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eprovide written terms of the stay-away to the individual\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eask the relevant Lead Volunteer to offer the individual an independent liaison person for support\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.3.4 Ending a stay-away\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFollowing a stay-away period, the UK Headquarters Safeguarding Team and relevant Lead Volunteer must decide to:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eextend the stay-away by an additional two weeks, or\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eend the stay-away. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EA stay-away must not exceed a total of four weeks.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.7.4 Initiating a suspension\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.1 Purpose\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ESee POR 16.7.1. 2 and 16.7.1.3(a).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.2 Scope of a suspension\u00A0\u003C/strong\u003E\u003Cbr\u003ESuspension applies to all roles held by the individual in Scouts, meaning that the individual is suspended from membership of Scouts, not just from one or more specific roles.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.3 Initial priority\u003C/strong\u003E\u003Cbr\u003EBefore considering suspension, priority should be given to using Mutually Agreed Restrictions (see 16.7.2).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.4 Involving HQ Safeguarding team in a decision to suspend\u003C/strong\u003E\u003Cbr\u003EBefore considering suspension under reasons POR 16.7.4.5 (a) or (j), the suspending authority must report the concerns and any reportable incidents to the UK Headquarters Safety and Safeguarding Teams in accordance with the Safety and Safeguarding Policies.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.5 Reasons for using suspension\u003C/strong\u003E\u003Cbr\u003ESuspension must only be used in the following circumstances:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003E\u003Cstrong\u003ESerious Criminal Offence\u003C/strong\u003E\u003Cbr\u003Ewhen an allegation of a serious criminal offence is made against an individual\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EStatutory agency involved\u003Cbr\u003E\u003C/strong\u003Ewhen there is involvement of a statutory agency, such as the police, children\u2019s services, a government department, agency, or other public body, resulting in an allegation and an investigation against an individual.\u00A0Suspensions in such cases must remain in effect until all police enquiries or legal proceedings have concluded and subsequently the UK Headquarters Safeguarding Team has concluded internal investigations and considered suitability to return.\u003Cbr\u003EIn such circumstances the UK Headquarters Safeguarding Team is the suspending authority.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EDisputes between adults\u003C/strong\u003E\u003Cbr\u003Ewhen a dispute between adults remains unresolved 30 days after the relevant Lead Volunteer has been informed. Suspension periods in these cases must be less than 90 days, although multiple consecutive suspension periods can occur.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EAction(s) resulted in reputational harm\u003C/strong\u003E\u003Cbr\u003Ewhere the deliberate action or inaction of an individual has caused or could cause significant reputational harm\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EGross misconduct\u003C/strong\u003E\u003Cbr\u003Ewhere the action of an individual may form gross misconduct\u00A0\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EPublicly challenging TSA Policy\u003Cbr\u003E\u003C/strong\u003Ewhen an individual formally challenges the decisions or policies of a local Scout unit or The Scout Association including through non-Scout bodies or social media, seeking to change or overturn the decision or policy\u00A0\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EDisclosure expired\u003C/strong\u003E\u003Cbr\u003EIf an individual has failed to submit a criminal record check application within 30 days [60 days in Northern Ireland, Scotland, BSO and the Overseas Territories] as required by the POR Chapter 16 Teams Table (POR 16.11.1). \u00A0\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003ESafety and Safeguarding learning not complete and in date\u003C/strong\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003ENo longer accepts principles\u003C/strong\u003E\u003Cbr\u003Ean individual no longer accepts the principles of Scouts\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EAction(s) which may have resulted in serious harm\u003C/strong\u003E\u003Cbr\u003Ewhen the actions or inactions of an individual have caused, or could cause, serious harm to a member or a non-member\u00A0\u003C/li\u003E\n\u003Cli style=\u0022font-weight: bold;\u0022\u003EFirst Aid not approved and in date\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EGrowing Roots learning not complete\u003C/strong\u003E\u003Cbr\u003Ean individual fails to complete mandatory learning, as defined in the POR Chapter 16 Teams Table (16.11.1) within the required timeframes\u003C/li\u003E\n\u003Cli\u003Ein cases where a Group or an Explorer Unit is suspended, resulting in all adults appointed to that Group or Unit being suspended as though each were individually suspended\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ESuspension must only be used for reasons in POR 16.7.4.5 (a) to (m) above. In other cases, role or membership ending (POR 16.8) must be used without any preceding period of mutually agreed restriction, safeguarding stay-away, or suspension.\u003C/p\u003E\n\u003Cp\u003EFor suspension reasons (g) and (h) above, a period of suspension must not be longer than 60 days. After 60 days, if the learning is not complete, or if the criminal record check application has not been submitted, then the person\u2019s membership must be ended (POR 16.8.3). For suspension reason (g), the suspension must continue until the outcome of the criminal record check is known.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.6 Mandatory procedure to suspend\u003C/strong\u003E\u003Cbr\u003EA suspension must be initiated by the relevant suspending authority and approved by the relevant approver. \u00A0\u003C/p\u003E\n\u003Cp\u003EFor the UK Chief Volunteer, the Chair of Trustees is the suspending authority and the Board of Trustees serves as the approver.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.7 Restrictions on a suspended person\u00A0\u003C/strong\u003E\u003Cbr\u003ESuspended individuals must not:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eparticipate in any activities related to Scouts\u00A0\u003C/li\u003E\n\u003Cli\u003Einfluence any Scout unit\u2019s operations through any form of communication\u00A0\u003C/li\u003E\n\u003Cli\u003Econtact youth members of Scouts\u00A0\u003C/li\u003E\n\u003Cli\u003Eenter any premises or locations used by Scouts or where Scouts\u2019 activities are held, unless given explicit permission by the suspending authority\u00A0\u003C/li\u003E\n\u003Cli\u003Ewear any Scouts\u2019 uniform, badges, or emblems \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.8 Trustee responsibilities during suspension\u00A0\u003C/strong\u003E\u003Cbr\u003EAny Trustee responsibilities held by the suspended individual are automatically terminated from the start of the suspension period. If the role is reinstated as part of POR 16.7.5.2, Trustee responsibilities resume at that point.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.9 Failure to observe terms of suspension\u00A0\u003C/strong\u003E\u003Cbr\u003EIf the suspended individual fails to observe the terms of their suspension under POR 16.7.4.7 and POR 16.7.4.11, the relevant Lead Volunteer and their Lead Volunteer should agree to end the individual\u2019s role(s) (POR 16.8).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.10 Obligations for suspension\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe suspending authority must ensure the following:\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe suspended individual is notified of the suspension in writing\u003C/li\u003E\n\u003Cli\u003EThe suspended individual is given the \u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/notes-for-a-person-under-suspension/\u0022 title=\u0022Notes for a person under suspension\u0022\u003Enotes for a person under suspension\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003EAn independent supporter is offered to the suspended individual as a liaison person. This person must be given the \u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/supporting-a-person-under-suspension/\u0022 title=\u0022Supporting a person under suspension\u0022\u003Esupporting a person under suspension resources\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003EThe detail of POR 16.8.4.1 is followed in a manner that is proportionate and appropriate to the nature of the suspension. For example, the requirements for suspension for a serious safeguarding issue will have different requirements to a suspension whilst completing mandatory learning. The discretion is applied by the Lead Volunteer, with advice from the UK Headquarters Safeguarding team where appropriate.\u003C/li\u003E\n\u003Cli\u003EThe suspended individual\u2019s access to Scouts-administered online resources is immediately removed. This includes, but is not limited to, email accounts, social media, websites, cloud file shares, or other online line systems such as Online Scout Manager. However, they must retain sufficient access to systems to be able to address the reason for the suspension if applicable (for example, completing their learning obligations).\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EThe suspension must be recorded on the membership system, which will notify the following people:\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe UK Headquarters Safeguarding Team\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe Team Leader(s) of any team(s) to which the suspended individual belongs, except for Section Team Leaders\u00A0\u003C/li\u003E\n\u003Cli\u003ELead Volunteer(s) responsible for managing the suspended individual\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.11 Where a suspended person is a parent of youth members\u003C/strong\u003E\u003Cbr\u003EIf the suspended individual is also the parent of a youth member, the suspending authority and the approver may act together to modify the list of prohibited activities in POR 16.7.4.7. These modifications may change during the suspension period. \u00A0\u003C/p\u003E\n\u003Cp\u003EThe suspended individual must receive written communication outlining the updated list of permitted behaviours. \u00A0\u003C/p\u003E\n\u003Cp\u003EModifications must:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Efollow the guidance of the UK Headquarters Safeguarding Team for safeguarding cases\u003C/li\u003E\n\u003Cli\u003Ebe minimised, allowing only necessary actions (for example dropping off and picking up the child, or attending award presentations)\u003C/li\u003E\n\u003Cli\u003Enot compromise the safety of youth members\u003C/li\u003E\n\u003Cli\u003Enot allow the suspended individual to engage in regulated activity,\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.7.5 End a period of suspension\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.5.1 Automatic ending of a suspension\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFor suspension reasons POR 16.7.4.5 (g) or (h), suspension of the member is automatically lifted by the membership system when the required satisfactory criminal record check or mandatory learning is completed and recorded in the membership system. If a volunteer is also suspended for a different reason this must also be recorded on the membership system and the suspension will remain in place.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.5.2 Non-automatic ending of a suspension\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAt the end of a suspension period, if the suspension has not been automatically lifted under POR 16.7.5.1, the suspending authority must recommend to the approver one of the following outcomes:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EReinstatement of the role(s) \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EEnd the role(s) (POR 16.8)\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThe approver\u2019s decision is final including in cases where there is disagreement with the suspending authority\u2019s recommendation. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe suspending authority must ensure that the suspended person is informed of the outcome in writing, and the outcome is recorded on the membership system. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThere is no right of appeal against the approver\u2019s decision.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.5.3 UK Headquarters Safeguarding Team role at the end of a suspension\u003Cbr\u003E\u003C/strong\u003EAt the end of a period of suspension, UK Headquarters Safeguarding Team may recommend ending the volunteer\u2019s role(s). In this case, the UK Headquarters Safeguarding Team is the suspending authority (as defined in POR 16.7.1.5) and the approver is the relevant Lead Volunteer.\u003C/p\u003E\n\u003Cp\u003EWhere the outcome is ending of one or more of the volunteer\u2019s role(s) from Scouts, POR 16.8.3 and POR 16.8.4 must be followed.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.5.4 UK Headquarters Safeguarding Team may recommend permanent exclusion from membership\u003Cbr\u003E\u003C/strong\u003EAt the end of a suspension, UK Headquarters Safeguarding Team may recommend the permanent ending of, and permanent exclusion from, membership of the volunteer from Scouts (POR 16.11.3 Safeguarding and Vetting Decision Guidance). In this case, UK Headquarters Safeguarding Team is the suspending authority (as defined in POR 16.7.1.4) and the approver is a Chief Volunteer.\u003C/p\u003E\n\u003Cp\u003EWhere the outcome is permanent ending of, and permanent exclusion from, membership of the volunteer from Scouts, POR 16.8.4 and POR 16.8.5 must be followed.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.5.5 Ending a long-standing suspension \u003Cbr\u003E\u003C/strong\u003EUK Headquarters Safeguarding Team may end membership for an individual who has been suspended for 18 months or more, typically due to them being under investigation by a statutory agency.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EWhere the outcome is ending of membership, POR 16.8.4 must be followed and there is no right of appeal against the approver\u2019s decision if it is due to an ongoing statutory investigation.\u003C/p\u003E\n\u003Cp\u003EIn any other circumstances there is a right of appeal as set out in POR 16.7.5.6.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.5.6 Appealing an outcome determined by UK Headquarters Safeguarding Team \u003Cbr\u003E\u003C/strong\u003EIf an individual disagrees with the outcome under POR 16.7.5.3, POR 16.7.5.5 or POR 16.8.3.7 they must raise their disagreement with the Head of Governance at UK Headquarters within 14 days. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ESuch an appeal will be allowed only on either of these two grounds:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ewhere there is new information available that was not considered\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea required process was not followed that could have altered the decision to end membership. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EGrounds to appeal the decision must be considered by the UK Headquarters\u2019 Head of Governance, the Head of Legal Services and the Chief Volunteering Officer (with a quorum of two). \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Head of Governance at UK Headquarters will determine whether the appeal meets these criteria. \u0026nbsp;If it does, Head of Safeguarding at UK Headquarters will review it together with the UK Chief Volunteer\u2019s nominee.\u003C/p\u003E\n\u003Cp\u003EThe Head of Governance at UK Headquarters must ensure that the individual receives a written, final outcome. There is no further right to complain or appeal after this appeal process is completed.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.5.7 Appealing a permanent ending of, or permanent exclusion from, membership determined by UK Headquarters Safeguarding Team\u003Cbr\u003E\u003C/strong\u003EIf an individual disagrees with the outcome under POR 16.7.5.4, they must raise their disagreement with the Head of Governance at UK Headquarters within 14 days. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ESuch an appeal against exclusion decisions will be allowed only on either of these two grounds: \u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ewhere there is new information available that was not considered\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea required process was not followed that could have altered the decision to end membership. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EGrounds to appeal the decision must be considered by the UK Headquarters\u2019 Head of Governance, the Head of Legal Services and the Chief Volunteering Officer (with a quorum of two). \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Head of Governance at UK Headquarters will determine whether the appeal meets these criteria. If it does, a panel including the Chair of the Safeguarding Committee, the UK Chief Volunteer\u2019s nominee, and a member of the UK Headquarters\u2019 Executive Leadership Team will review the case.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Head of Governance at UK Headquarters must ensure that the individual receives a written, final outcome. There is no further right to complain or appeal after this appeal process is completed.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.7.6 Obligations following the suspension of a person\u003C/h4\u003E\n\u003Cp\u003EThese obligations apply to any individual whose membership is suspended.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.6.1 Proportionate obligations during suspension \u003Cbr\u003E\u003C/strong\u003EWhere membership is suspended under POR 16.7.4, the detail of POR 16.8.5.1 must be followed, though in a manner that is proportionate and appropriate to the nature of the suspension.\u003C/p\u003E\n\u003Cp\u003EFor example, the requirements for suspension for a serious safeguarding issue will have different requirements to a suspension whilst completing mandatory learning.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe discretion is applied by the Lead Volunteer, with advice from the UK Headquarters Safeguarding team where appropriate.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.6.2 Access to Scouts-administered systems during suspension\u0026nbsp;\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAccess to Scouts-administered online resources must also be immediately suspended. This includes, but is not limited to, email accounts, social media, websites, cloud file shares or other online line systems such as Online Scout Manager.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EHowever, the suspended adult must retain sufficient access to systems to be able to address the reason for the suspension if applicable (for example completing their learning obligations).\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/16-adult-roles/167-apply-suspension-or-other-restrictions/","id":48454,"nodeName":"16.7 Apply suspension or other restrictions","title":"Apply suspension or other restrictions","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Apply suspension or other restrictions","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","subHeader":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80ODQ1NCJ9","canonicalUrl":"https://www.scouts.org.uk/por/16-adult-roles/167-apply-suspension-or-other-restrictions/"},{"number":"16.8","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.8.1 Scope\u003C/h4\u003E\n\u003Cp\u003EPOR 16.8 applies to individuals aged 18 or over who work with Scouts in any capacity. This includes, but is not limited to, members, helpers and other non-members. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIt does not apply to individuals who have not yet reached their 18th birthday. Ending membership of young persons who have not yet reached their 18th birthday is covered in POR 3.8.\u003C/p\u003E\n\u003Cp\u003EThese rules explain how to close roles and membership, including appeals.\u003C/p\u003E\n\u003Ch4\u003E16.8.2 Resignation from a role\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.2.1 The volunteer resigns \u00A0\u003C/strong\u003E\u003Cbr\u003EA volunteer may resign from their role at any time by notifying their team leader.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.2.2 Record end date on membership system\u00A0\u003C/strong\u003E\u003Cbr\u003EThe role\u2019s end date must be agreed and recorded on the membership system.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.2.3 Recording satisfactory service at role ending\u00A0\u003C/strong\u003E\u003Cbr\u003EIf the role holder\u2019s service is deemed satisfactory, the relevant Team Leader or Lead Volunteer must ensure that the role ending is recorded as satisfactory on the membership system by selecting one of the following reasons:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAgreed timeframe ended \u00A0\u003C/li\u003E\n\u003Cli\u003EChange of role \u00A0\u003C/li\u003E\n\u003Cli\u003EChild no longer involved\u00A0\u003C/li\u003E\n\u003Cli\u003EDoes not feel valued \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003ELack of time \u00A0\u003C/li\u003E\n\u003Cli\u003EMedical reasons \u00A0\u003C/li\u003E\n\u003Cli\u003EMoving home \u00A0\u003C/li\u003E\n\u003Cli\u003ENot happy with the direction/vision of Scouts \u00A0\u003C/li\u003E\n\u003Cli\u003EPersonal reasons\u00A0\u003C/li\u003E\n\u003Cli\u003EResignation \u00A0\u003C/li\u003E\n\u003Cli\u003ERole added in error \u00A0\u003C/li\u003E\n\u003Cli\u003EScout Unit/Team/Section has closed (satisfactorily) \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.2.4 Recording unsatisfactory service at role ending\u003Cbr\u003E\u003C/strong\u003EIf the role holder\u2019s service is deemed unsatisfactory, the relevant Lead Volunteer must ensure that the role ending is recorded as unsatisfactory on the membership system. The \u2018unsatisfactory\u2019 reasons for role ending are listed in POR 16.8.3.1.\u003C/p\u003E\n\u003Cp\u003EUK Headquarters Safeguarding Team may seek further information if necessary.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.8.3 End someone else\u0027s role\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.3.1 Reasons to end an adult\u2019s role\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFor the teams they are responsible for, acting together, the relevant Programme, Support or Volunteering Development Team Leader, Trustee Board Chair or Lead Volunteer, acting together with the Lead Volunteer\u2019s Lead Volunteer may end a role for the following unsatisfactory (involuntary) reasons.\u003C/p\u003E\n\u003Cp\u003EIf this role ending follows a period of suspension then, as part of this \u2018ending\u2019 process, the relevant team leader and Lead Volunteer must also consult with the original suspending authority and approver to ensure that the reasons for the suspension are appropriately factored into the \u2018ending\u2019 decision.\u003C/p\u003E\n\u003Cp\u003EIMPORTANT: Where there are safeguarding concerns raised from any these stated reasons, these must be reported to the UK Headquarters Safeguarding Team in line with POR 2a.7.\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003E\u003Cstrong\u003ESerious criminal offence\u003C/strong\u003E\u003Cbr\u003Ethe adult has committed a serious criminal offence against another person\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EDispute between adults\u003C/strong\u003E\u003Cbr\u003Ethe adult is in an unresolved dispute with another adult that has lasted for more than 30 days\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EDeliberate action or inaction risking or resulting in serious reputational harm\u003C/strong\u003E\u003Cbr\u003Ethe adult has taken deliberate actions or inactions that have, or could reasonably have caused serious reputational harm\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EGross misconduct\u003C/strong\u003E\u003Cbr\u003Ethe adult has committed gross misconduct \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EFormal and public challenge of the decisions or policy of Scouts\u003C/strong\u003E\u003Cbr\u003Ethe adult has publicly challenged the decisions or policies of the Scouts locally or The Scout Association to a non-Scouts body, or on social media, seeking to alter or overturn the decision or policy\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EVolunteer Joining journey: criminal record check application not in place when required\u003C/strong\u003E\u003Cbr\u003Ethe adult does not have a criminal record check application in place after 30 days (60 days in Northern Ireland, Scotland, BSO and the Overseas Territories) when a criminal record check is required according to the Teams Table (POR 16.11.1)\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EVolunteer Joining journey: Required learning not completed\u003C/strong\u003E\u003Cbr\u003Ethe adult has not completed required learning, as mandated in the Teams Table (POR 16.11.1), within the specified timescales.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EEntire Group or Unit closed\u003C/strong\u003E\u003Cbr\u003Ethe adult held a role within a Group or Explorer Unit that was suspended and subsequently closed due to unsatisfactory circumstances. All adult roles within the unit were affected. The individual was involved in the events leading to the suspension and closure.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003ENot accepting our fundamentals\u003C/strong\u003E\u003Cbr\u003Ethe adult is no longer aligned with the fundamentals of the Scouts\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EAction or inaction risking or resulting in serious harm against another person\u003C/strong\u003E\u003Cbr\u003Ethe adult has caused, or could cause, serious harm to a member or non-member through their actions or inactions\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EFailure to observe suspension rules \u0026nbsp;\u003C/strong\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EFailure to perform duties \u0026nbsp;\u003C/strong\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EInappropriate behaviour \u0026nbsp;\u003C/strong\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003ESerious breach of rules \u0026nbsp;\u003C/strong\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EVolunteer Joining journey: criminal record check unsatisfactory \u0026nbsp;\u003C/strong\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EVolunteer Joining journey: internal check unsatisfactory \u0026nbsp;\u003C/strong\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EVolunteer Joining journey: references unsatisfactory\u003Cbr\u003E\u003C/strong\u003Eeither the reference is unsatisfactory, or the references process has never been completed \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EVolunteer Joining journey: Welcome Conversation unsatisfactory\u003C/strong\u003E\u003Cbr\u003Eeither the Welcome Conversation was unsatisfactory, or the adult failed to attend or complete it \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EVolunteer Joining journey: Trustee eligibility check unsatisfactory\u003C/strong\u003E\u003Cbr\u003Eeither the Trustee eligibility check is unsatisfactory, or the Trustee eligibility check process has never been completed\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EVolunteer Joining journey: declarations not completed\u003C/strong\u003E\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.3.2 Mandatory ending of a role\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA role must be ended in the following situations: \u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ea formal review under POR 16.6.3 has resulted in a decision to end the role \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Efollowing a period of suspension, a decision is made to end the role(s) under POR 16.7.5.2\u003C/li\u003E\n\u003Cli\u003Ethe role exists with a section that has closed\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe relevant Trustee Board passes a resolution to end the role. In these cases, there is no obligation for the Trustee Board to state its reasons.\u0026nbsp;\u003Cbr\u003EThis option must only be used where there are exceptional reasons and it is impossible to use (a) or (b) above.\u202F \u0026nbsp;\u003Cbr\u003EThe resolution must be presented to the Trustee Board by the relevant Lead Volunteer, and then only after the relevant Lead Volunteer has agreed the resolution with their own Lead Volunteer.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.3.3 Formal role review\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EDiscussions around ending roles should take place during a formal role review.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.3.4 Ending a role also cancels team membership\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen a role is ended for any reason, the membership of the team or sub-team which the adult was part of also ends at the same time. As examples:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIf a Beaver Team Member role is ended then the adult\u2019s membership of the Beaver Section Team also ends at the same time.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIf a Trustee role (or role that includes Trustee responsibilities) is ended then the adult\u2019s membership of the Trustee Board also ends at the same time.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.3.5 Recording unsatisfactory service at role ending \u003Cbr\u003E\u003C/strong\u003EIf the role holder\u2019s service has been unsatisfactory, the relevant Lead Volunteer must ensure that the role is ended as unsatisfactory on the membership system. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe notes on the membership system must make it clear whether the ending of membership is permanent or temporary (measured in months or years) before the adult may be considered again for such a role. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.3.6 Ending role(s) without role review\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIf an individual fails to engage with the review process where given reasonable notice and reasonable arrangements are made for the review to take place, the relevant team leader and Lead Volunteer can agree to end the roles without a formal review. The role holder must be notified in writing about the reasons for this action.\u003C/p\u003E\n\u003Cp\u003EIf this role ending follows a period of suspension then, as part of this \u2018ending\u2019 process, the relevant team leader and Lead Volunteer must also consult with the original suspending authority and approver to ensure that the reasons for the suspension are appropriately factored into the \u2018ending\u2019 decision.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.3.7 UK Headquarters Safeguarding Team ending a role\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIn exceptional cases, the UK Headquarters Safeguarding Team may initiate the ending of a role in agreement with the relevant Lead Volunteer.\u003C/p\u003E\n\u003Cp\u003EIf this role ending follows a period of suspension, then as part of this \u2018ending\u2019 process the UK Headquarters Safeguarding Team must also consult with the original suspending authority and approver to ensure that the reasons for the suspension are appropriately factored into the \u2018ending\u2019 decision.\u003C/p\u003E\n\u003Cp\u003EThe UK Headquarters Executive Director of Operations must ensure that processes and oversight are defined and implemented to ensure consistency, including resolving any disagreements.\u003C/p\u003E\n\u003Cp\u003EFor this ending of one or more of the volunteer\u2019s role(s) from Scouts, POR 16.8.3 and POR 16.8.5 must be followed.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.3.8 Incidents involving multiple people\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIf multiple volunteers are being investigated for the same incident, consistency of process must be ensured by the volunteer leading the investigation. While the process must be fair and consistent, the individual outcomes may vary depending on the conclusions of the enquiry. \u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.8.4 End someone\u0027s membership\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.4.1 When membership ends \u003Cbr\u003E\u003C/strong\u003EMembership of Scouts ends when an individual no longer holds any active roles.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EA Scout Network member who holds no other adult roles forfeits their membership if they leave the Scout Network and do not immediately join another Scout Network or take on an adult role. The maximum Scout Network age is as stated in POR 3.4.2.4.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.4.2 Recording unsatisfactory service\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIf the member\u2019s service has been unsatisfactory, the relevant Lead Volunteer must ensure that the membership is ended as unsatisfactory on the membership system. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIf the member\u2019s membership has been ended at local level (within Group, District or County) then the unsatisfactory notes on the membership system must indicate whether a period of time should pass (measured in months or years) before the adult may be reconsidered for membership by any part of The Scout Association. The unsatisfactory notes may also indicate whether any other restrictions should be placed, for example the type of role. These notes will be reviewed as part of the national vetting process should the individual apply for membership in the future. As part of the national vetting process, it should be noted that it would be very unusual for any suggested period to be reduced.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIf ending of the member\u2019s membership is initiated by the UK Headquarters Safeguarding team, the ending of membership may mirror the above, but may also result in a permanent ending, In all cases, the principles in the paragraph above still apply.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIn either case, if the role ending follows a period of suspension then, as part of this \u2018ending\u2019 process, there must also be consultation with the original suspending authority and approver to ensure that the reasons for the suspension are appropriately factored into the \u2018ending\u2019 decision.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.4.3 UK Board of Trustees may end membership\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EExceptionally, a member\u2019s membership may be ended by resolution of the Board of Trustees of The Scout Association\u003C/li\u003E\n\u003Cli\u003EThe Board is not required to state its reasons for making such a decision.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.8.5 Obligations following the ending of a role or a membership\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.5.1 Obligations\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhere a role is ended under POR 16.8.2 or POR 16.8.3, or membership is ended under POR 16.8.4:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe individual concerned must immediately pass all related personal and confidential data related to their role(s), including that related to young people and adults (including photos and videos), to their Lead Volunteer and ensure that no copy is retained by the individual. \u0026nbsp; \u0026nbsp;\u003Cbr\u003EThis applies to both digital and hard copy information.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ESimilarly, all access to systems related to the role(s) for the individual, including logon details and passwords or similar must be disabled (and, where appropriate, access control handed over to their Lead Volunteer, noting that logon details for financial and other systems must not be used by any person other than the person that they were issued to). This applies to all systems used for Scouts purposes, including social media, email accounts, data storage and membership systems.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe individual must also return all physical assets related to their role(s) to their Lead Volunteer. This includes, but is not limited to:\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EScouts-related financial information and assets, including cash, cheque books, bank statements, payment cards\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eequipment, digital, and physical resources owned by a Scout unit \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ekeys and other security equipment or information \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.5.2 Role of Lead Volunteer regarding the obligations\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Lead Volunteer must ensure the satisfactory completion of POR 16.8.5.1.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.5.3 Ending Trustee responsibilities\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAny Trustee responsibilities held through the role or membership end when the role is officially ended on the membership system.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.8.6 Process to appeal a non-appointment to, or the ending of, a Group, District or County role \u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.1 POR 16.8.6 is a mandatory process\u003C/strong\u003E\u003Cbr\u003EPOR 16.8.6 explains how to appeal the process for the non-appointment or ending of a Group, District or County role.\u003C/p\u003E\n\u003Cp\u003ESee POR 2b.2 and POR 2b.3 for limitations on the use of the appointment appeals and complaints processes.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.2 Engaging the Volunteering Development Team Leader\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIf there is no Volunteering Development Team Leader in post, the Trustee Board Chair should request the Volunteering Development Team Leader from a nearby District or County to assume the role, for the purpose of the process appeal only. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.3 Engaging the Trustee Board Chair\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIf there is no Trustee Board Chair in post, the District Lead Volunteer or County Lead Volunteer as appropriate should request the Chair from a nearby District or County to assume the role, for the purpose of the appeal process.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.4 Time limit for making an appeal\u0026nbsp;\u003Cbr\u003E\u003C/strong\u003ETo appeal the non-approval of a suspension, or the ending of role(s), the individual must contact the relevant Volunteering Development Team Leader within 14 days of being notified of the decision. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EFor appeals regarding Group and District roles this is the District Volunteering Development Team Leader. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EFor appeals regarding County roles this is the County Volunteering Development Team Leader.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.5 Scope of an appeal\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAppeals must only consider the process carried out and not consider or review the decision made. If multiple roles have been ended at once, all ended roles must be considered together in one appeal. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.6 Seeking resolution\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe individual, the Volunteering Development Team Leader, and an appropriate member of the Volunteering Development Team should meet. To avoid conflicts of interest, if the process appeal is about non-approval of a role, the leader or member of the Volunteering Development Team should not have been involved in the volunteer\u2019s original volunteer joining journey. This meeting provides an opportunity for the individual to explain any issues with the process and seek resolution. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.7 Process to follow\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Volunteering Development Team Leader, in consultation with the attending Volunteering Development Team Member, will conduct the appropriate enquiries and decide on one of the following: \u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIf an issue with the application of the process is identified, the volunteer joining journey or roles review process must be re-run.\u003C/li\u003E\n\u003Cli\u003EIf the process has been applied correctly, the original decision is upheld.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThe Volunteering Development Team Leader must ensure that all attendees and the relevant Lead Volunteer are provided with the outcome of the meeting in writing.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.8 Further appeal stage, if required\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe individual may make a final process appeal, if not satisfied after the first step, by contacting the relevant Trustee Board Chair within 14 days of receiving the first step\u2019s outcome. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.9 Hearing the appeal\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Trustee Board Chair may decide an investigation is necessary. If so, up to three Trustees with no previous involvement with the appointment must be asked to conduct the investigation and provide a confidential report to the Trustee Board Chair. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.10 Actions following an appeal\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAlthough the report itself is confidential, it is important that any action points from the investigation are promptly actioned. Where necessary this will require that actions (and the context of the actions) are appropriately shared by the Trustee Board Chair to ensure prompt completion of each action point. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.11 Putting decisions in writing\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Trustee Board Chair\u0027s decision is final and must be provided in writing to the individual and the relevant Lead Volunteer.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.12 No further appeals\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThere is no further right to complain or appeal after this appeal process is completed.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.8.7 Managing roles at UK Headquarters\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.7.1 Authority\u003Cbr\u003E\u003C/strong\u003EAppointments at UK Headquarters are governed by the People \u0026amp; Culture Committee which delegates authority to the UK Lead Volunteer for Volunteering and the Chief Volunteering Officer. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EWorking together, the UK Lead Volunteer for Volunteering and the Chief Volunteering Officer must ensure that systems and processes are maintained and communicated to ensure effective and fair management of all volunteers appointed to UK Headquarters roles.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/16-adult-roles/168-end-a-role/","id":48459,"nodeName":"16.8 End a role","title":"End a role","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"End a role","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","subHeader":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80ODQ1OSJ9","canonicalUrl":"https://www.scouts.org.uk/por/16-adult-roles/168-end-a-role/"},{"number":"16.9","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EThese rules outline the procedures to follow when a vacancy arises in a Lead Volunteer or governance role.\u0026nbsp;\u003C/p\u003E\n\u003Ch4\u003E16.9.1 Lead Volunteers\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.9.1.1 Lead Volunteer vacancies \u2013 short-term appointment\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIf a Lead Volunteer role becomes vacant, the role\u2019s Lead Volunteer (for example the District Lead Volunteer for a vacant Group Lead Volunteer role) must appoint a Lead Volunteer on a short-term appointment, to ensure that the role\u2019s responsibilities are fulfilled while a full recruitment process is undertaken.\u003C/p\u003E\n\u003Cp\u003EIdeally this short-term appointment should not exceed six months and, if at all possible, \u0026nbsp;should not be undertaken by the appointing Lead Volunteer for the vacant role(s). \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIt is recognised that there may be a short period of time when the appointing Lead Volunteer may be making arrangements for the appointment of a short-term role holder. 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During the vacancy, all actions must be taken via a majority vote of the Trustees. The ex officio member(s) of the Trustee Board must be present at the meeting. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ESuch appointments are short-term, until the next AGM. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Trustees must do one of:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eappoint a current Trustee to the role\u003C/li\u003E\n\u003Cli\u003Eco-opt a Trustee to take the role, in line with provisions in the charity\u0027s constitution for co-opting Trustees\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.9.2.3 Create Trustee Board for a new or merged Group, District or County\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen a new Group, District or County is formed, a process must be implemented to take the new charity to its first AGM. \u0026nbsp;This first AGM must appoint Chair, Treasurer and other Trustees.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ESimilarly, when two or more Groups, Districts or Counties are merged, a process must be implemented to take the new charity to its first AGM where the Chair, Treasurer, and other Trustees will be appointed. \u0026nbsp;In effect a new charity is created from the merger.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAdvice may be sought from the Support Centre at UK Headquarters on how this process should be managed.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.9.2.4 Lead Volunteer undertaking role as Chair\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe relevant Lead Volunteer may act as Chair for a brief period but only where no one else offers to undertake the role and not beyond the date of the next AGM.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.9.2.5 There are no Acting Chair or Treasurer roles\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThere is no role of acting Chair or acting Treasurer. 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(See POR 5c.1.3.4, POR 5c.2.3.4, POR 5c.3.3.4, POR 5c.4.3.4, POR 5d.1.4.4, POR 5d.2.4.4 and POR 5d.3.4.5).\u003C/p\u003E\n\u003Ch4\u003E16.10.2 Employees\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.10.2.1 Employing staff\u00A0\u003C/strong\u003E\u003Cbr\u003EA Scout charity may employ staff, with salaries and other associated costs paid from charity funds.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.10.2.2 Obligations on Trustee Board\u00A0\u003C/strong\u003E\u003Cbr\u003EThe Trustee Board, acting collectively as the employer, is responsible for ensuring that all legal requirements for employing staff are met. It is strongly advised to seek external professional advice on these obligations. Employment advice is not provided by UK Headquarters.\u003C/p\u003E\n\u003Cp\u003ETrustee Boards must ensure that each staff member has an allocated \u2018operational line manager\u2019. 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table\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.11.3.1\u003C/strong\u003E\u003Cbr\u003ERefer to the Safeguarding and Vetting decision guidance contained in this chapter for further details.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/16-adult-roles/1611-tables/","id":39218,"nodeName":"16.11 Tables","title":"Tables","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Tables","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","subHeader":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC8zOTIxOCJ9","canonicalUrl":"https://www.scouts.org.uk/por/16-adult-roles/1611-tables/"},{"number":"","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cdiv class=\u0022OutlineElement Ltr SCXW154590853 BCX8\u0022\u003E\n\u003Cp\u003EUpdated March 2024\u003C/p\u003E\n\u003Ch4\u003EOverview\u003C/h4\u003E\n\u003Cp\u003EThis guidance relates only to subjects who are adult volunteers. Where we refer here to an adult this refers to members of The Scout Association who are 18 years old or older.\u003C/p\u003E\n\u003Cp\u003EAn exclusion will be considered where the total information available about the individual implies that their involvement may adversely affect the:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ehealth and welfare of young people\u003C/li\u003E\n\u003Cli\u003Ewelfare of adults, scouting operations or the individual concerned\u003C/li\u003E\n\u003Cli\u003Ereputation of Scouting.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThe Head of Safeguarding reserves the right for the Safeguarding Team to use professional judgement to make risk based decisions.\u003C/p\u003E\n\u003Cp\u003EOffences and behaviours within each section are not exhaustive.\u003C/p\u003E\n\u003Cp\u003EWe should recognise that our understanding of safeguarding and safer recruitment changes over time. Past decisions made by the Scouts may be considered differently by future standards.\u003C/p\u003E\n\u003Cp\u003EThere are three categories of exclusion guidance:\u003C/p\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E\u003Cspan style=\u0022color: red;\u0022\u003ERed:\u003C/span\u003E\u003C/strong\u003E categories for which the only option is exclusion, with no right of appeal [sections 1 to 5 inclusive below]\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E\u003Cspan style=\u0022color: orange;\u0022\u003EAmber:\u003C/span\u003E\u003C/strong\u003E categories for which the circumstances may impact on the next steps actions [sections 6 to 10 inclusive below]\u003C/p\u003E\n\u003Cp\u003EFor this category, the account from the subject will be requested and the outcomes available are:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eexclusion with the right of appeal (see appeal process)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Edecline (cancelled membership) up to a maximum period of five years \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EDistrict decision\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E\u003Cspan style=\u0022color: green;\u0022\u003EGreen:\u003C/span\u003E\u003C/strong\u003E categories for which action taken will be locally considered [section 11 below] or considered \u2018clear\u2019 [section 12 below]\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E\u003Cspan style=\u0022color: red;\u0022\u003ERed\u003C/span\u003E\u00A0\u003C/h4\u003E\n\u003Ch4\u003E1. On Barred or Disqualified List\u003C/h4\u003E\n\u003Cp\u003EIndividual barred. It is a criminal offence for a person who is on the Children\u0027s Barred List to volunteer in any capacity for Scouting.\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.legislation.gov.uk/ukpga/2006/47/contents\u0022 target=\u0022_blank\u0022 title=\u0022Safeguarding Vulnerable Groups Act 2006 (gov.uk)\u0022\u003ESafeguarding Vulnerable Groups Act 2006\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.legislation.gov.uk/nisi/2007/1351/contents\u0022 target=\u0022_blank\u0022 title=\u0022The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007\u0022\u003ENorthern Ireland Order\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.legislation.gov.uk/asp/2007/14/contents\u0022 target=\u0022_blank\u0022 title=\u0022Protection of Vulnerable Groups (Scotland) Act 2007 (gov.uk)\u0022\u003EProtecting Vulnerable Groups (Scotland) Act 2007\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/government/publications/disqualification-under-the-childcare-act-2006\u0022 target=\u0022_blank\u0022 title=\u0022Disqualification under the Childcare Act 2006 (gov.uk)\u0022\u003EDisqualification under the Childcare Act 2006\u003C/a\u003E\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EIndividual is on the Vulnerable Adults Barred List. Scouts does not ask for information about the Vulnerable Adults list, but is often informed of it.\u003C/p\u003E\n\u003Cp\u003ENext steps: Exclusion \u2013 no appeal\u003C/p\u003E\n\u003Ch4\u003E2. Any offence perpetrated as an adult against a child demonstrating a sexual interest in children or behaviour indicative of a sexual interest in children\u003C/h4\u003E\n\u003Cp\u003EA range of threshold applied by different statutory agencies, be that an outcome of admission of guilt, conviction, caution, reprimand or Community Resolution Order.\u003C/p\u003E\n\u003Cp\u003EA finding of guilt made in a criminal court (\u0027beyond reasonable doubt\u0027) or in civil courts (\u0027balance of probability\u0027).\u003C/p\u003E\n\u003Cp\u003EThis includes offences defined by the:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ESexual Offences Act 2003\u003C/li\u003E\n\u003Cli\u003EProtection of Children Act 1978\u003C/li\u003E\n\u003Cli\u003ECriminal Justice Act 1988\u003C/li\u003E\n\u003Cli\u003ECoroners and Justice Act 2009.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EIt includes offences of:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Erape and other sexual assaults\u003C/li\u003E\n\u003Cli\u003Eindecent images of children\u003C/li\u003E\n\u003Cli\u003EGrooming\u003C/li\u003E\n\u003Cli\u003Etrafficking (children)\u003C/li\u003E\n\u003Cli\u003Evoyeurism (children)\u003C/li\u003E\n\u003Cli\u003Eexposure of genitals with intent to distress or alarm (children).\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThis also includes sexual offences against children in another jurisdiction, such as outside the UK.\u003C/p\u003E\n\u003Cp\u003EWhere the adult is 18 or 19 years old at the time of the offence and the young person was 17 years old, and statutory agencies deemed the offence to be \u0027age appropriate\u0027 and consensual, it would be more appropriate to consider the offence under Section 7.\u003C/p\u003E\n\u003Cp\u003ENext steps: Exclusion \u2013 no appeal\u003C/p\u003E\n\u003Ch4\u003E3. Other offences or behaviours perpetrated by an adult against a child whereby a child has suffered significant harm (physical or psychological)\u00A0\u003C/h4\u003E\n\u003Cp\u003EA court or police outcome of admission of guilt, conviction, caution, reprimand or Community Resolution Order in the criminal or judicial finding in another court defined by the Crown Prosecution Service as \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.cps.gov.uk/legal-guidance/child-abuse-non-sexual\u0022 target=\u0022_blank\u0022 title=\u0022Child Abuse (non-sexual) (cps.gov.uk)\u0022\u003Enon-sexual child abuse\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EThis should include the offence of child neglect where the adult was convicted in the criminal court or made an admission of guilt, accepted a caution or a finding was made in the civil courts.\u003C/p\u003E\n\u003Cp\u003EThis also includes behaviour which is assessed by statutory agencies as posing an ongoing risk of harm and is unlikely to change over time.\u003C/p\u003E\n\u003Cp\u003EWhere the adult is 18 or 19 years old at the time of the offence and the young person is 17 years old, it may be more appropriate to consider the offence under Section 7.\u003C/p\u003E\n\u003Cp\u003ENext steps: Exclusion \u2013 no appeal\u003C/p\u003E\n\u003Ch4\u003E4. Adverse information from a statutory agency or other professional source\u00A0\u003C/h4\u003E\n\u003Cp\u003EThe source should be a statutory agency such as:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe police\u003C/li\u003E\n\u003Cli\u003Echildren services\u003C/li\u003E\n\u003Cli\u003Ea Local Authority Designated Officer (LADO)\u003C/li\u003E\n\u003Cli\u003Ea \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/government/organisations\u0022 target=\u0022_blank\u0022 title=\u0022Departments, agencies and public bodies (gov.uk)\u0022\u003Egovernment department, agency or other public body\u003C/a\u003E.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EAdverse Information must be in writing and confirm that the agency advises that this person is not suitable to hold a role in Scouting.\u003C/p\u003E\n\u003Cp\u003ENext steps: Exclusion \u2013 no appeal\u003C/p\u003E\n\u003Ch4\u003E5. Conviction for serious offences against the person (adult)\u00A0\u003C/h4\u003E\n\u003Cp\u003EA court or police outcome of admission of guilt, conviction, caution, reprimand or Community Resolution Order.\u003C/p\u003E\n\u003Cp\u003ETo include:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Emurder\u003C/li\u003E\n\u003Cli\u003Erape\u003C/li\u003E\n\u003Cli\u003Emanslaughter\u003C/li\u003E\n\u003Cli\u003Ecrimes associated with organising sexual exploitation\u003C/li\u003E\n\u003Cli\u003Eoffences under the Terrorism Act(s)\u003C/li\u003E\n\u003Cli\u003Eserious crimes of violence including grievous bodily harm (GBH)\u003C/li\u003E\n\u003Cli\u003Econvictions for abuse or exploitation of a vulnerable adult\u003C/li\u003E\n\u003Cli\u003Ecriminal offences where the conduct is associated to domestic abuse (Domestic Violence, Crime and Victims Act 2004)\u003C/li\u003E\n\u003Cli\u003Edrug, arms or people trafficking\u003C/li\u003E\n\u003Cli\u003Esexual exploitation.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ENext steps: Exclusion \u2013 no appeal\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4 style=\u0022color: orange;\u0022\u003EAmber\u003C/h4\u003E\n\u003Ch4\u003E6. Individual under 18 at time of an offence or behaviour that if committed after aged 18 would attract national attention and or fall into above \u2018red\u2019 criteria\u003C/h4\u003E\n\u003Cp\u003EThe decision makers must have a clear understanding that some childhood behaviours can become more embedded rather than dissipating with age such as some child-on-child sexual offending. Each case must be considered individually, informed by the best research.\u003C/p\u003E\n\u003Cp\u003ENext steps: Further consideration by UK Headquarters.\u003C/p\u003E\n\u003Ch4\u003E7. Offence or behaviour which causes serious doubt about suitability (amber)\u003C/h4\u003E\n\u003Cp\u003EFor example:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eoffences against the person (including threats of violence)\u003C/li\u003E\n\u003Cli\u003Esupplying any controlled substance\u003C/li\u003E\n\u003Cli\u003Epossession of controlled substances\u003Cbr\u003E\u2022 isolated incident of possession of Class A controlled substances within the past five years\u003Cbr\u003E\u2022 isolated incident of possession of Class B or C controlled substances within the past two years\u003C/li\u003E\n\u003Cli\u003Ecausing death by dangerous driving\u003C/li\u003E\n\u003Cli\u003Ephysical chastisement\u003C/li\u003E\n\u003Cli\u003Eoffences under the Public Order Act 1986\u003C/li\u003E\n\u003Cli\u003Eoffences under the Firearms Acts 1968\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ESome sexual offences committed against an adult victim, Public Order offences. This includes where someone has received a civil order \u0022Sexual Risk Order\u0022 under the Sexual Offences Act 2003, as they are considered to pose a risk of harm.\u003C/p\u003E\n\u003Cp\u003EAn allegation of a sexual offence (adult victim) not progressed to trial.\u003C/p\u003E\n\u003Cp\u003EInformation held on confidential systems or an allegation of inappropriate behaviour.\u003C/p\u003E\n\u003Cp\u003EPresumption of exclusion where the total information available about the individual implies that their involvement may adversely affect the:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ehealth or welfare of young people\u003C/li\u003E\n\u003Cli\u003Ewelfare or other adults, Scouting operations or the individual concerned\u003C/li\u003E\n\u003Cli\u003Ereputation of Scouting.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ENext steps: Further consideration by UK Headquarters.\u003C/p\u003E\n\u003Ch4\u003E8. Offence or behaviour which causes doubt about the individual\u2019s compatibility with Scouting values\u003C/h4\u003E\n\u003Cp\u003ENot an exhaustive list:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eharassment\u003C/li\u003E\n\u003Cli\u003Eblackmail\u003C/li\u003E\n\u003Cli\u003Ehate crime - any criminal offence which is perceived by the victim, or anybody else, to be motivated by hostility or prejudice towards someone\u0027s protected characteristics\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EInformation held on UK Headquarters safeguarding confidential systems or an allegation(s) of a Yellow Card or Safeguarding Policy breach, breaches of POR.\u003C/p\u003E\n\u003Cp\u003EOffences or behaviour which are in conflict with Scouting values, for example failure to cooperate with a safeguarding local enquiry, lack of respect to:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eyoung people\u003C/li\u003E\n\u003Cli\u003Evolunteers\u003C/li\u003E\n\u003Cli\u003Eparents\u003C/li\u003E\n\u003Cli\u003Ecarers\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EPresumption of exclusion where the total information available about the individual implies that their involvement may adversely affect the:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ehealth or welfare of young people\u003C/li\u003E\n\u003Cli\u003Ewelfare of other adults, Scouting operations or the individual concerned\u003C/li\u003E\n\u003Cli\u003Ereputation of Scouting.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ENext steps: Further consideration by UK Headquarters.\u003C/p\u003E\n\u003Ch4\u003E9. Non-conviction information provided by other sources or held on UK Headquarters confidential records\u00A0\u003C/h4\u003E\n\u003Cp\u003EAdverse information held on confidential systems at UK Headquarters whereby membership has been cancelled or an individual as resigned, and concerns have been alleged about an individual\u2019s behaviour or conduct.\u003C/p\u003E\n\u003Cp\u003EThe sources include but are not limited to:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Estatutory agencies\u003C/li\u003E\n\u003Cli\u003Egovernment departments\u003C/li\u003E\n\u003Cli\u003Eeducation establishments\u003C/li\u003E\n\u003Cli\u003Eother charities where the information is deemed to be reputable.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EWhere required passed to medical advisor or appropriate health care professional for guidance.\u003C/p\u003E\n\u003Cp\u003EPresumption of exclusion where the total information available about the individual implies that their involvement may adversely affect the:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ehealth or welfare of young people\u003C/li\u003E\n\u003Cli\u003Ewelfare or other adults, Scouting operations or the individual concerned\u003C/li\u003E\n\u003Cli\u003Ereputation of Scouting.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ENext steps: Further consideration by UK Headquarters.\u003C/p\u003E\n\u003Ch4\u003E10. Barred from Trusteeship\u00A0\u003C/h4\u003E\n\u003Cp\u003EOnly applies to individuals for roles providing trustee status where the individual is disqualified by law from acting as a charity trustee, such as an unspent conviction for an offence involving dishonesty or deception.\u003C/p\u003E\n\u003Cp\u003EWhere a trustee is subject of an allegation or misconduct or a safeguarding concern they would fall into the sections 1 to 9.\u003C/p\u003E\n\u003Cp\u003ENext steps: Further consideration by UK Headquarters.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4 style=\u0022color: green;\u0022\u003EGreen\u003C/h4\u003E\n\u003Ch4\u003E11. Other conviction, caution or admission of guilt\u003C/h4\u003E\n\u003Cp\u003ECriminal record check information will be passed to relevant Lead Volunteer and District team member(s) with technical advice and in line with the codes of practice of the relevant disclosure authority ensuring confidentiality.\u003C/p\u003E\n\u003Ch4\u003E12. Minor and unrelated (to Scouting) offences\u003C/h4\u003E\n\u003Cp\u003EFor example: minor motoring offences, minor thefts, and criminal damage.\u003C/p\u003E\n\u003Cp\u003E0, 1 or 2 minor offences, that don\u2019t fall into another category, committed more than 5 years ago.\u003C/p\u003E\n\u003Cp\u003EDisclosure considered to be \u2018clear\u2019 for Scouting purposes.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/16-adult-roles/safeguarding-and-vetting-decision-guidance/","id":48460,"nodeName":"Safeguarding and vetting decision guidance","title":"Safeguarding and vetting decision guidance","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Safeguarding and vetting decision guidance","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Read Scouts\u0027 safeguarding and vetting decision guidance.","subHeader":"Read Scouts\u0027 safeguarding and vetting decision guidance.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80ODQ2MCJ9","canonicalUrl":"https://www.scouts.org.uk/por/16-adult-roles/safeguarding-and-vetting-decision-guidance/"}],"id":39217,"nodeName":"16. Adult roles","title":"Adult roles","type":"pORChapter","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Adult roles","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","subHeader":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC8zOTIxNyJ9","canonicalUrl":"https://www.scouts.org.uk/por/16-adult-roles/"},{"number":" .","url":"/por/definitions/","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EThese definitions explain terms that are used in POR and which have specific meaning.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EWhere the plural of a word is used in POR, the definition also applies and so the plural word will be highlighted as having a defined meaning. Only the singular word is included in this chapter. Similarly for the use of apostrophes.\u003C/p\u003E\n\u003Cp\u003EAs examples:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Erole, roles and roles\u0027\u003C/li\u003E\n\u003Cli\u003ETrustee, Trustees and Trustee\u0027s\u003C/li\u003E\n\u003Cli\u003Evolunteer, volunteers and volunteers\u0027.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Ch3\u003EA. Words used in defining \u0027rules\u0027\u003C/h3\u003E\n\u003Cp\u003E\u003Cstrong\u003EMust and should \u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EPOR uses these key words to indicate obligations for rules:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u0027\u003Cstrong\u003EMust\u003C/strong\u003E\u0027 means that adherence to the rule is mandatory and must be followed without exception. There is also an occasional use of the phrase \u2018must not\u2019.\u003C/li\u003E\n\u003Cli\u003E\u0027\u003Cstrong\u003EShould\u003C/strong\u003E\u0027\u00A0means that the rule is strongly recommended, with an expectation of adherence. However, circumstances might justify an alternative approach. This minimum good practice guidance should be followed unless there is a good reason not to. It is good practice for such \u2018good reasons\u2019 to be agreed and recorded by the local governance team (Group, District or County Trustee Board or Country Board as appropriate).\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EIn some cases the word \u2018may\u2019 is used in a rule. Use of the word \u2018may\u2019 indicates that the rule has no obligations and indicates less formal advice and recommendations which could be helpful in the operation, management or governance of your section, Group, District, County or country. Use of the word \u2018may\u2019 is not highlighted in the text of POR.\u00A0\u003C/p\u003E\n\u003Ch3\u003EB. Definitions concerning people aged 18 and over\u003C/h3\u003E\n\u003Cp\u003EThe \u0027people\u0027 definitions are included in (C) below. The actual distinction between the words is quite nuanced, so it is important to see the words together \u2013 each word here has its own specific meaning, detailed in the definitions in (C) below.\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EAdult\u003C/li\u003E\n\u003Cli\u003EApplicant\u003C/li\u003E\n\u003Cli\u003EConnected person\u003C/li\u003E\n\u003Cli\u003EHelper\u003C/li\u003E\n\u003Cli\u003EParent\u003C/li\u003E\n\u003Cli\u003ETrustee\u003C/li\u003E\n\u003Cli\u003EVolunteer\u003C/li\u003E\n\u003C/ul\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EC. Definitions\u003C/h3\u003E\n\u003Cp\u003EDefinitions are listed in alphabetical order.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EAccreditation\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAccreditations are a way of sharing tasks and responsibilities, where a volunteer needs to be given certain permissions to take these on.\u003C/p\u003E\n\u003Cp\u003EThey are normally specific tasks that operate wider than an individual team and often may be carried out by one or more individual volunteers.\u003C/p\u003E\n\u003Cp\u003EAn accreditation may have some pre-requisites which must be met before an accreditation is granted.\u003C/p\u003E\n\u003Cp\u003EThere are two types of accreditations:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAn accreditation that may be granted to any number of adult members and used anywhere across the hierarchy. For example, members who are accredited to support Welcome Conversations as part of the joining process.\u003C/li\u003E\n\u003Cli\u003EA responsibility delegated to a member within a specific location in the hierarchy. For example, the place or person in a District that Awards and certificates must be posted to.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003EActivity\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EIn POR, the term activity should be interpreted as a meeting, an activity, or an event.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIt may involve young people (see examples below) or be an adult-only event (for example a County conference for Group Lead Volunteers or a nights away learning event).\u00A0\u003C/p\u003E\n\u003Cp\u003EFor young people, Scouts\u2019 programme is delivered to young people through activities. These include:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Esection meetings (often held in, or close by, the section\u2019s normal meeting place)\u00A0\u003C/li\u003E\n\u003Cli\u003Eactivities away from the normal meeting place (such as a wide game in the woods or a hike or a visit)\u00A0\u003C/li\u003E\n\u003Cli\u003Eadventurous activities\u00A0\u003C/li\u003E\n\u003Cli\u003Enights away events (including section camps and sleepovers, a County Explorer Belt expedition, or a District Cub Camp, or a Group Family Camp). \u00A0\u003C/li\u003E\n\u003Cli\u003Eall other events where young people are present.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003EAdult\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA volunteer or staff member aged 18 or over. This is a person with an adult member appointment (see the POR Chapter 16 Teams Table)\u00A0\u003C/p\u003E\n\u003Cp\u003EThis does not include a member of Scout Network unless they also have a role as a volunteer or a staff member.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EAdventurous activity\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAn activity that requires an adult or young person to hold an appropriate and in date Adventurous Activity Permit gained through the Adventurous Activity Permit Scheme (POR 9a.7)\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EAGM\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAbbreviation for an Annual General Meeting.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EApplicant\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe person applying for a particular role.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EArea\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003ECertain \u0027Counties\u0027 are titled Area rather than County. This applies in Wales. British Scouting Overseas is also an Area.\u003C/p\u003E\n\u003Cp\u003EUnless otherwise stated in POR, all references to \u0027County\u0027 or \u0027Counties\u0027 in POR relate to \u0027Area\u0027 in Wales and in British Scouting Overseas.\u003C/p\u003E\n\u003Cp\u003EAn Area is led by an Area Lead Volunteer.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003EBoard of Trustees\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe Board of Trustees is the Trustee Board for The Scout Association, the lead charity in the Federation.\u003C/p\u003E\n\u003Cp\u003EBroadly it has two functions:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIt has a governance oversight of the Scouts\u2019 federation of charities\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIt has specific responsibility as the Trustee Board for UK Headquarters, including the England Team and the UK Service Teams that are not separate charities.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThere is more detail in POR Chapter 6.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EBritish Scouting Overseas\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EBritish Groups that operate abroad within the Area \u0026nbsp;known as British Scouting Overseas (often referred to as BSO). They are part of The Scout Association. At March 2026, BSO operates 59 Groups, 17 Explorer Units and 4 Scout Networks across 28 countries around the world. Two of the 59 countries in BSO are a \u003Ca rel=\u0022noopener\u0022 href=\u0022https://commonslibrary.parliament.uk/research-briefings/cbp-9706/\u0022 target=\u0022_blank\u0022 title=\u0022House of Commons library\u0022\u003EBritish Overseas Territory\u003C/a\u003E (the Falkland Islands; and St Helena, Ascension and Tristan da Cunha). \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe BSO Area is a charity in England registered with the Charity Commission for England and Wales.\u003C/p\u003E\n\u003Cp\u003EThe Districts and Groups that comprise BSO are all based outside of the United Kingdom. Their locations can be seen \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.britishscoutingoverseas.org.uk/\u0022 target=\u0022_blank\u0022 title=\u0022British Scouting Overseas\u0022\u003Eon their website\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Area, Districts and Groups that comprise BSO are all part of the Scouts\u2019 Federation.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe five Overseas Territories are not part of BSO.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EBullying\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EBullying is characterised as offensive, intimidating, malicious or insulting behaviour, abuse or misuse of power through means that a recipient is:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Eundermined\u003C/li\u003E\n\u003Cli\u003Ehumiliated\u003C/li\u003E\n\u003Cli\u003Edenigrated\u003C/li\u003E\n\u003Cli\u003Einjured\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EIt is not classed as bullying if a Lead Volunteer or team leader is solely making sure a person follows the rules in POR. Bullying is more than a strong, firm or authoritarian interaction. It is:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Edestructive rather than constructive\u003C/li\u003E\n\u003Cli\u003Ea criticism of the person rather than their mistakes\u003C/li\u003E\n\u003Cli\u003Epublic humiliation rather than private correction\u003C/li\u003E\n\u003Cli\u003Ewhere the recipient feels threatened or compromised\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003ESee also\u0026nbsp;\u003Ca href=\u0022/about-us/policy/anti-bullying-and-harassment-policy/\u0022 title=\u0022Volunteer Anti-Bullying and Harassment Policy \u0026amp; Procedures\u0022\u003EAnti-Bullying and Harassment Policy\u003C/a\u003E.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003ECCEW\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003ECharity Commission for England and Wales. \u0026nbsp; \u003Ca href=\u0022https://www.gov.uk/government/organisations/charity-commission/\u0022\u003Ehttps://www.gov.uk/government/organisations/charity-commission/\u003C/a\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe charity regulator in England and Wales.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ECCNI\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003ECharity Commission for Northern Ireland. \u0026nbsp;\u0026nbsp;\u003Cbr\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.charitycommissionni.org.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Charity Commission for Northern Ireland\u0022\u003Ehttps://www.charitycommissionni.org.uk/\u003C/a\u003E\u003C/p\u003E\n\u003Cp\u003EThe charity regulator in Northern Ireland.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ECharity\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EScouts is a Federation of charities (often referred to as the Federation).\u003C/p\u003E\n\u003Cp\u003EThe majority, but not all, of the organisations that form the Federation are charities in law. There are two routes to being a charity in law:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EFederation members who are registered with the relevant regulator (see POR 5a.1.1.2)\u003C/li\u003E\n\u003Cli\u003EAll excepted charities in England and Wales (see POR 5a.1.2.2).\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ECharities that are not charities in law most commonly occur in Bailiwick of Guernsey, BSO, Isle of Man, Jersey, each of the Overseas Territories, Scotland. All \u2018Scout\u2019 charities in law are members of the Federation, but not all members of the Federation are charities in law.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ECharity governance\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe Scouts is a Federation of charities, as described in POR Chapter 5. Each charity \u0026nbsp;must operate as charity whether or not they are a charity in law. They must meet the requirements of POR, the relevant charity regulator and charity law applicable to their location.\u003C/p\u003E\n\u003Cp\u003EKey regulators are the Charity Commission for England and Wales, the Office of the Scottish Charity Regulator \u2013 OSCR (for Scotland), and the Charity Commission for Northern Ireland.\u003C/p\u003E\n\u003Cp\u003EOther territories also have their own charity regulator, including Bailiwick of Guernsey, Isle of Man, Jersey and the five Overseas Territories.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EA charity\u2019s Trustee Board has governance responsibilities which are described in POR Chapters 5a, 5b, 5c, 5d, 5e and 5g.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ECharity in law\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EScouts is a Federation of charities (often referred to as the Federation).\u003C/p\u003E\n\u003Cp\u003EThe majority, but not all, of the organisations that form the Federation are charities in law. There are two routes to being a charity in law:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EFederation members who are registered with the relevant regulator (see POR 5a.1.1.2)\u003C/li\u003E\n\u003Cli\u003EAll excepted charities in England and Wales (see POR 5a.1.2.2).\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EAll \u2018Scout\u2019 charities in law are members of the Federation, but not all members of the Federation are charities in law.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EConflict of interest\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA conflict of interest is when someone\u2019s judgement or actions are, or could be, affected by personal involvement or other interest relating to the matter at hand. This includes any circumstances that affect, or could be seen to affect, someone\u2019s independence or impartiality.\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003EFor \u003Cstrong\u003ETrustees\u003C/strong\u003E:\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003EAll trustees have a legal duty to act only in the best interests of their charity. If there is a decision to be made where a trustee has a personal or other interest, this is a conflict of interest.\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003EConflict of interest may lead to decisions that are not in the best interests of the charity and which are invalid or open to challenge.\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003EConflict of interest may also damage a charity\u2019s reputation or public trust and confidence in charities generally.\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003EThese harmful effects may be prevented where individual trustees should identify conflicts of interest, and the trustee body must act to prevent them from affecting their decision making.\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003ESee also:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli style=\u0022list-style-type: none;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/government/publications/conflicts-of-interest-a-guide-for-charity-trustees-cc29\u0022 target=\u0022_blank\u0022 title=\u0022Conflicts of interest: a guide for charity trustees (CC29) (gov.uk)\u0022\u003EConflicts of interest: a guide for charity trustees\u003C/a\u003E (England and Wales)\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.oscr.org.uk/managing-a-charity/managing-charity-trustees/guidance-and-good-practice-for-charity-trustees/conflict-of-interest/\u0022 target=\u0022_blank\u0022 title=\u0022Conflict of interest (OSCR)\u0022\u003EConflict of interest\u003C/a\u003E (Scotland)\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.charitycommissionni.org.uk/media/yqoh3e5d/20250522-running-your-charity-guide-5-good-governance-and-managing-risks-v10.pdf\u0022 target=\u0022_blank\u0022 title=\u0022Running your charity (Charity Commission NI)\u0022\u003ERunning your charity guidance\u003C/a\u003E (Northern Ireland)\u0026nbsp;\u2013 see Guide 5 on that page\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cstrong\u003EConnected person\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAn individual aged 18 or over who has a recognised association with The Scouts either through formal membership or a non-member affiliation. This includes individuals who engage with, contribute to, or benefit from the organisation\u2019s activities without being formal members.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EConstitution\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EEvery member of the Federation must have a governing document, whether or not they are a charity in law. \u0026nbsp;In the Scouts we call this a constitution.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ECountry Headquarters [sometimes referred to as Nations Headquarters]\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EFor England (including Guernsey, Isle of Man, Jersey), British Scouting Overseas, and the five Overseas Territories: this is UK Headquarters \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EFor Northern Ireland: this is the headquarters of the Northern Ireland Scout Council\u003C/p\u003E\n\u003Cp\u003EFor Scotland: this is the headquarters of The Scottish Council of The Scout Association\u003C/p\u003E\n\u003Cp\u003EFor Wales: this is the headquarters of ScoutsCymru\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ECounty\u003C/strong\u003E (including variants)\u003C/p\u003E\n\u003Cp\u003EA County is a Scout unit \u0026nbsp;that supports delivery of the programme within a defined geographic area. A County has various responsibilities as defined in POR, including providing support to the Groups and Districts within the County.\u003C/p\u003E\n\u003Cp\u003EFor ease of reading, POR refers to \u2018County\u2019 in all cases, but the word County must be read as:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EArea (in Wales and British Scouting Overseas)\u003C/li\u003E\n\u003Cli\u003EBailiwick (of Guernsey)\u003C/li\u003E\n\u003Cli\u003EOverseas Territory (each of the five Overseas Territories)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ECounty (in England; noting that the Isle of Wight is an English County)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIsland (Jersey, the Isle of Man) \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ERegion \u0026nbsp;(in Scotland) [and see the definition of Region for more detail]\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E(\u003Csup\u003E[NI]\u003C/sup\u003E There are no Counties in Northern Ireland.)\u003C/p\u003E\n\u003Cp\u003EA County will normally comprise two or more Districts. In cases where there are no Districts, then the District responsibilities are undertaken by the County teams.\u003C/p\u003E\n\u003Cp\u003ECounties are led by County Lead Volunteers. A County comprises a County Leadership Team, a County Programme Team, a County Volunteering Development Team, a County Support Team and a Trustee Board. In Counties with no Districts there will also be a County 14-24 Team, and some 14-24 sections.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ECriminal record check\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA criminal record check will show any spent and unspent convictions, cautions, reprimands and final warnings together with any information held by local police that is considered relevant to the role.\u003C/p\u003E\n\u003Cp\u003EFor England and Wales, the criminal record check process is conducted by the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/government/organisations/disclosure-and-barring-service\u0022 target=\u0022_blank\u0022 title=\u0022Disclosure \u0026amp; Barring Service (gov.uk)\u0022\u003EDisclosure and Barring Service (DBS)\u003C/a\u003E. A criminal record check undertaken by the DBS generates a DBS certificate as an official record.\u003C/p\u003E\n\u003Cp\u003EFor Scotland, the Protecting Vulnerable Groups (PVG) scheme is managed and delivered by \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.disclosure.gov.scot/about\u0022 target=\u0022_blank\u0022 title=\u0022About Disclosure Scotland\u0022\u003EDisclosure Scotland\u003C/a\u003E. A criminal record check undertaken by Disclosure Scotland generates a disclosure certificate as an official record.\u003C/p\u003E\n\u003Cp\u003EFor Northern Ireland, the checks are conducted by \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.justice-ni.gov.uk/articles/about-accessni\u0022 target=\u0022_blank\u0022 title=\u0022About AccessNI\u0022\u003EAccessNI\u003C/a\u003E, which is a branch in the Department of Justice. A criminal record check undertaken by AccessNI generates a digital disclosure certificate as an official record.\u003C/p\u003E\n\u003Cp\u003EOutside the United Kingdom (in the Channel Islands, Isle of Man, British Scouting Overseas and the Overseas Territories), the DBS is also used. In certain countries outside the UK other checks are also undertaken which are notionally carried out under the authority of the Safeguarding Team, but the checks may often need to be conducted locally. Further detail about criminal records checks in British Scouting Overseas and the Overseas Territories can be found \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/criminal-record-checks/british-scouting-overseas-and-british-overseas-territories/\u0022 title=\u0022British Scouting Overseas and British Overseas Territories\u0022\u003Eon this webpage\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIt is important that the correct criminal records check is used, based on the location of the role that is being applied for. \u0026nbsp;As examples:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eif a volunteer operating in England will also be undertaking a role within a Scottish team, then a criminal record check (Scouts\u2019 PVG disclosure) must be undertaken prior to starting the Scottish role\u003C/li\u003E\n\u003Cli\u003Eif a member with a role in Northern Ireland joins a UK Headquarters team, then a DBS Criminal Records Check must be undertaken prior to starting the UK Headquarters role\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eif a new volunteer applicant who is based in the Borders of Scotland starts to work with a Scout Group or District in the north of England, then they must undertake a DBS Criminal Records Check rather than a PVG Criminal Records Check.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EFor members and non-members visiting Scotland, a Scouts\u2019 PVG disclosure may also be required, as described in POR 9a.5.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ECustodian Trustee\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA custodian trustee holds the title to all the property for a charity but is not involved in its day to day management. Custodian trustees must act on the lawful instructions of the charity\u2019s managing trustees. Unlike holding trustees, the powers and duties of a custodian trustee are set out in section 4 of the Public Trustee Act 1906.\u003C/p\u003E\n\u003Cp\u003EExcept for Scotland, the SATC may be involved. See \u003Ca href=\u0022/volunteers/running-things-locally/legal-services/scout-association-trust-corporation/custodian-trusteeship/\u0022 title=\u0022Custodian trusteeship\u0022\u003ESATC Custodian Trusteeship information\u003C/a\u003E.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003EData Controller\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA Data Controller is a person or organisation that decides why and how personal data is processed. In Scouts, this includes local Scout Units (Group, District, or County), with accountability resting with the Trustee Board. For the Membership System, UK Headquarters and Scout Units are independent Data Controllers, each responsible for ensuring their own data processing complies with UK GDPR and POR.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Lead\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA Data Lead in a member of the Federation oversees local data protection matters, ensuring compliance with UK data laws and Scouts policies. They manage incidents, support volunteers in handling data breaches, data protection complaints and subject rights requests, maintain key documentation like data protection and retention policies, and promote best practices. They act as the main point of contact for data issues, they also guide secure data handling and access controls within their local area.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Processor\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA Data Processor is any person or organisation that processes personal data on behalf of a Data Controller. This includes third-party services such as online membership systems. While the Processor handles the data, the Controller decides the purpose and means of the processing.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EDistrict\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA District is a Scout unit that supports delivery of the programme to young people within a defined geographic area. A District has various responsibilities as defined in POR, including providing support to Groups. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAs well as providing support to Groups and their Section Teams, a District has responsibility for the 14-24 age range and will also have Explorer Units, a Young Leader Unit and a Scout Network. A District must have at least one Explorer section and must have young people in each section. An Explorer Unit can be partnered with a Group via a Partnership Agreement. A District must also have a Young Leader Unit and a Scout Network.\u003C/p\u003E\n\u003Cp\u003EDistricts are led by District Lead Volunteers. In addition to its 14-24 sections, a District comprises a District Leadership Team, a District 14-24 Team, a District Programme Team, a District Volunteering Development Team, a District Support Team and a Trustee Board.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EExcepted charities\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EExcepted charities are regulated by the Charity Commission for England and Wales. They have the same responsibilities as registered charities, even though they are not required to register with, or make annual returns to, the Charity Commission for England and Wales. However, the requirement for Trustees of excepted charities to present their Trustees\u2019 Annual Report and Accounts to the Scout Council at their AGM still applies, and they must still operate as described in POR.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EMore information about excepted charities is available from the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/government/publications/excepted-charities/excepted-charities--2\u0022 target=\u0022_blank\u0022 title=\u0022Charity Commission for England and Wales\u0022\u003ECharity Commission for England and Wales\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EEx officio\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EEx officio means \u0027by virtue of the office\u0027 and refers to a responsibility or role that comes as part of someone\u2019s \u0027main role\u0027. For example, a Group Lead Volunteer is also an ex officio member of the Group Trustee Board.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EExplorers\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EExplorers is the Scouts\u2019 section for 14-17 year olds.\u003C/p\u003E\n\u003Cp\u003EYoung people of Explorer age can be involved in different ways, as Explorers, Young Leaders or both.\u003C/p\u003E\n\u003Cp\u003EThere are three main types of involvement:\u0026nbsp;\u003C/p\u003E\n\u003Col\u003E\n\u003Cli\u003EExplorer only \u2013 actively participating in the programme of an Explorer Unit but not helping as a Young Leader.\u003C/li\u003E\n\u003Cli\u003EYoung Leader only \u2013 helping as part of the section team in a Drey, Colony, Pack or Troop, but not taking part in the programme of an Explorer Unit. Young Leaders are members of the District Young Leader Unit.\u003C/li\u003E\n\u003Cli\u003EExplorer AND Young Leader \u2013 actively participating in the programme of an Explorer Unit AND helping in a section as a Young Leader.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ENote that other 14-17 Helpers (typically helping as part of DofE, Girlguiding or similar) are not a member of Scouts.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EFederation of charities\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EScouts is a Federation of charities (often referred to as the Federation).\u003C/p\u003E\n\u003Cp\u003EA federation of charities is defined as one central and many local organisations under a single entity. For the Scouts, this single entity is The Scout Association which is governed by our Royal Charter.\u003C/p\u003E\n\u003Cp\u003EAll Groups, Districts, Counties, Country Headquarters and UK Headquarters are members of the Federation. Additionally, there are other organisations which are also members of the Federation.\u003C/p\u003E\n\u003Cp\u003EHowever, not all Groups, Districts, Counties are charities in law.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EGirlguiding\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe Guide Association - operating name Girlguiding (in a similar way to The Scout Association - operating name Scouts).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EGross misconduct\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EGross misconduct has no strict legal definition. In the Scouts it is interpreted as observed practices that are a clear breach of our values such as:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Etheft\u003C/li\u003E\n\u003Cli\u003Ephysical violence\u003C/li\u003E\n\u003Cli\u003Egross negligence\u003C/li\u003E\n\u003Cli\u003Eserious insubordination\u003C/li\u003E\n\u003Cli\u003Ebehaviour that destroys relationships with other volunteers or staff such as bullying and harassment\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EGross misconduct may cause physical and emotional damage to individuals and reputational damage to the Scouts and any connected person.\u003C/p\u003E\n\u003Cp\u003EThis guidance is a general overview of the subject of gross misconduct and the examples above are to help understanding \u2013 they do not cover every eventuality.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EGroup\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA Group is a Scout unit \u0026nbsp;that supports delivery of the programme to young people within a local community.\u003C/p\u003E\n\u003Cp\u003EA Group comprises one or more Squirrel, Beaver, Cub or Scout sections. A Group must have at least one section but, where reasonably practical, will have at least one of each section type (Squirrel Drey, Beaver Colony, Cub Pack and Scout Troop).\u003C/p\u003E\n\u003Cp\u003EA Group will have effective links to one or more Explorer Units to ensure that Scouts in the Group have a natural progression into Explorers.\u003C/p\u003E\n\u003Cp\u003EGroups are led by Group Lead Volunteers. In addition to its sections, a Group will comprise a Group Leadership Team and a Trustee Board.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003EHarassment\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EHarassment is \u0027unwanted conduct that has the purpose or effect of violating people\u0027s dignity or creating an intimidating, hostile, degrading, humiliating or offensive environment\u0027 (Equality Act 2010).\u003C/p\u003E\n\u003Cp\u003EHarassment may be conduct based on characteristics including:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Eage\u003C/li\u003E\n\u003Cli\u003Eclass or socio-economic status\u003C/li\u003E\n\u003Cli\u003Eethnic or national origin, nationality (or statelessness) or race\u003C/li\u003E\n\u003Cli\u003Egender (including gender reassignment)\u003C/li\u003E\n\u003Cli\u003Emarital or civil partnership status\u003C/li\u003E\n\u003Cli\u003Esexual orientation\u003C/li\u003E\n\u003Cli\u003Edisability\u003C/li\u003E\n\u003Cli\u003Epolitical belief\u003C/li\u003E\n\u003Cli\u003Epregnancy and maternity\u003C/li\u003E\n\u003Cli\u003Ereligion, belief or faith (including the absence of religion, belief or faith)\u003C/li\u003E\n\u003Cli\u003Esex\u003C/li\u003E\n\u003Cli\u003Ecolour\u003C/li\u003E\n\u003Cli\u003Elanguage\u003C/li\u003E\n\u003Cli\u003Esocial background\u003C/li\u003E\n\u003Cli\u003Enon-relevant criminal background\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EThe list above is neither exhaustive nor exclusive.\u003C/p\u003E\n\u003Cp\u003EHarassment may take many forms \u2013 for example verbal or written abuse, ignoring or subjugating colleagues to unwanted attention, ridiculing and humiliating colleagues in front of others, mocking, mimicking or belittling a person.\u003C/p\u003E\n\u003Cp\u003EA person may be harassed even if they were not the intended \u0027target\u0027. For example, a person may be harassed by racist jokes about a different ethnic group if the jokes create an offensive environment.\u003C/p\u003E\n\u003Cp\u003ESee also\u0026nbsp;\u003Ca href=\u0022/about-us/policy/anti-bullying-and-harassment-policy/\u0022 title=\u0022Volunteer Anti-Bullying and Harassment Policy \u0026amp; Procedures\u0022\u003EAnti-Bullying and Harassment Policy\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EHead of Governance\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThis role is the lead staff member of the Governance staff team at UK Headquarters. Any contact with the Head of Governance should initially be via \u003Ca rel=\u0022noopener\u0022 href=\u0022mailto:support@scouts.org.uk\u0022 target=\u0022_blank\u0022 title=\u0022Support email address\u0022\u003Esupport@scouts.org.uk\u003C/a\u003E. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EHelper\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA helper is a person aged 18 or over who is not a member \u0026nbsp;of Scouts but provides informal support, normally to help to deliver the programme. They may be, for example, parents or local subject matter experts.\u003C/p\u003E\n\u003Cp\u003EIf a helper undertakes regulated activity or a regulated role, they must have a fully completed personal enquiry and must be recorded in the membership system to enable those checks to take place. This recording on the membership system will use the Non-Member Needs Disclosure role.\u003C/p\u003E\n\u003Cp\u003EHelpers who are not engaged with regulated activity or regulated roles must not be recorded on the membership system.\u003C/p\u003E\n\u003Cp\u003EWhether recorded on the membership system or not, helpers have no membership of Scouts, and no member benefits (POR 16.1.4.1).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EHolding Trustee\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThese are trustees are trustees of land, whose role and purpose is set out in a trust deed and is also governed by various Trusts law.\u003C/p\u003E\n\u003Cp\u003ETheir function is restricted to holding a charity\u0027s property - usually land and capital assets. Like custodian trustees, they have no power to make management decisions and must act on the lawful instructions of the charity trustees. Unlike custodian trustees, whose functions are set out in legislation, the role and powers of holding trustees will be defined by a charity\u0027s governing document - in the case of Scout property this means the deeds and trusts that govern land and property.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003EInternal check\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe process used by the UK Headquarters Safeguarding Team to check members, staff and helpers who support regulated activities or regulated roles against records held at UK Headquarters.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EUntil November 2024 this was known as a Confidential Enquiry or CE check.\u003C/p\u003E\n\u003Cp\u003ERoles that require an Internal Check are indicated in the Chapter 16 Teams Table.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ELarge scale activities\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA large scale activity is typically an adventurous activity which involves 100 or more individuals (adults and/or young people). Some smaller events are so complex that their approvals must be treated as if they are \u2018large scale\u2019.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ELeader in charge\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA Leader in charge is an adult with a full appointment who has been given overall responsibility for managing an activity safely and ensuring it adheres to the requirements of POR.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EMandatory procedures or mandatory processes\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EIn addition to rules, POR also contains mandatory procedures or processes. These are not classified as rules but they do describe processes or procedures that must be followed to ensure fairness and consistency \u2013 for example, the process for suspending a person from membership.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EMember \u2013 young person\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA young person in any section (Squirrels, Beavers, Cubs, Scouts, Explorers, Scout Network) who has made the Promise appropriate to the first section they join. They are a member of The Scout Association and are a member of their local Group, District, County, Region, and\u003Cbr\u003Ecountry, where applicable.\u003C/p\u003E\n\u003Cp\u003EScout Network members must also be recorded on the membership system.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EMember \u2013 persons 18 or older\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAn adult (aged 18 or over) whose adult role requires them to be a member and complete the joining process. They are a member of The Scout Association and are also a member of their local Group, District, County, Region, and country, where applicable. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003ETheir membership formally starts when they are added to the membership system and have signed their declaration(s). \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EInitially new volunteer\u2019s membership will have status \u2018provisional\u2019.\u00A0\u003C/p\u003E\n\u003Cp\u003ETheir membership will move to status \u2018full\u2019 when all steps of their Volunteer Joining Journey are complete.\u00A0\u003C/p\u003E\n\u003Cp\u003EScout Network members who do not also have an adult role are not adult members.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EMembers of the Scout and Guide movements\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EMembers of an organisation recognised by the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.scout.org/\u0022 target=\u0022_blank\u0022 title=\u0022World Organization of the Scout Movement\u0022\u003EWorld Organization of the Scout Movement\u003C/a\u003E (WOSM) or the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.wagggs.org/en/\u0022 target=\u0022_blank\u0022 title=\u0022World Association of Girl Guides and Girl Scouts\u0022\u003EWorld Association of Girl Guides and Girl Scouts\u003C/a\u003E (WAGGGS).\u003C/p\u003E\n\u003Cp\u003EBy following the rules contained within POR, members of The Scout Association ensure their adherence to WOSM\u0027s policies and guidelines.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EMembership\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EMembers of Scouts have membership of the organisation.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EMembership system\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003ERecords of adult membership and digital tools to support members in their volunteering are a key function of \u003Ca href=\u0022/\u0022 title=\u0022scouts.org.uk\u0022\u003EThe Scouts website\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EThrough scouts.org.uk, digital support provides processes for welcoming new volunteers, managing the volunteer joining journey, managing learning, and supporting local ways of working.\u003C/p\u003E\n\u003Cp\u003EAlthough these digital systems are an important function of the scouts.org.uk website, for convenience in POR they are collectively referred to as the \u0027membership system\u0027.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EOSCR\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EOffice of the Scottish Charity Regulator. \u003Ca href=\u0022https://www.oscr.org.uk/\u0022\u003Ehttps://www.oscr.org.uk/\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EThe charity regulator in Scotland.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EOverseas Territories\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003ERefers to the parts of The Scout Association that are established in Anguilla, Bermuda, British Virgin Islands, the Cayman Islands and Gibraltar. Each of the five are a \u003Ca rel=\u0022noopener\u0022 href=\u0022https://commonslibrary.parliament.uk/research-briefings/cbp-9706/\u0022 target=\u0022_blank\u0022 title=\u0022House of Commons library\u0022\u003EBritish Overseas Territory\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EFurther details can be seen at this \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/global-scouting/branches-british-overseas-territories/\u0022 title=\u0022Branches \u0026amp; British Overseas Territories\u0022\u003Ewebpage\u003C/a\u003E.\u00A0\u003C/p\u003E\n\u003Cp\u003EThe five Overseas Territories are not part of British Scouting Overseas.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003EParent\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe word parent must be interpreted as parent, guardian or carer as appropriate for the young person concerned.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EPartnership Agreement\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EWhere an Explorer Unit is partnered with a Group, there must be a Partnership Agreement in place. A formal Partnership Agreement ensures that links are understood and maintained and obvious to both parties.\u003C/p\u003E\n\u003Cp\u003EThe purpose of a Partnership Agreement is therefore to document the operational relationship between a District, a Group and an Explorer Unit. It must be reviewed annually.\u003C/p\u003E\n\u003Cp\u003EFurther support is available at this \u003Ca href=\u0022#\u0022 title=\u0022Partnership Agreement\u0022\u003Ewebpage\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EPermanent ending of membership\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EWhere a person\u2019s membership has been ended and the person must not be re-admitted to membership under any circumstances and at any point in the future.\u003C/p\u003E\n\u003Cp\u003EIn some publications this may also be referred to as exclusion.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EPersonal data\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EPersonal data is any information relating to a living individual who:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ecan be identified directly from that information\u0026nbsp;\u003Cbr\u003EOR\u003C/li\u003E\n\u003Cli\u003Ecan be identified indirectly when the information is combined with other data.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EThe UK GDPR applies to personal data that is:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Eprocessed entirely or partly by automated means\u0026nbsp;\u003Cbr\u003EOR\u003C/li\u003E\n\u003Cli\u003Eprocessed manually, where the data is part of, or intended to be part of, a structured filing system.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EFor more details, visit the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://ico.org.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Information Commissioner\u2019s Office website\u0022\u003EInformation Commissioner\u2019s Office website\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EPersonal enquiry\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EVetting checks for adults aged 18 or over where they will be involved with regulated activity or regulated roles or are (or may be) Trustees. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThere are two parts to the personal enquiry:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Esatisfactory Criminal Record Check, which must be held at all times\u003C/li\u003E\n\u003Cli\u003Esatisfactory Internal Check which is required on starting each new role.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cstrong\u003EPolicy\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA policy is a formal set of rules, principles, or guidelines adopted by an organisation to guide decisions and achieve consistent outcomes. In our case, \u2018organisation\u2019 means \u2018Scouts\u2019.\u003C/p\u003E\n\u003Cp\u003EFurther, it can only be a policy if it contains - and needs - a Policy Statement.\u003C/p\u003E\n\u003Cp\u003EAll the official policies of The Scout Association, which apply to every Scout unit, must be recorded in POR. This ensures consistency, clarity, and accessibility in all parts of the organisation.\u003C/p\u003E\n\u003Cp\u003EScout units, including UK and Country Headquarters, may develop local policies where appropriate. However, these must not conflict with POR, which contains the only official policies of The Scout Association. Local policies must also be accessible to all members of the Scout unit.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EPolicy statement\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA policy statement is a concise declaration of the organisation\u0027s position or intent regarding a specific issue or topic. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EA policy statement typically forms the introduction to, or is the summary of, a policy. It sets the tone and clearly communicates the Policy\u2019s purpose. It will typically take the form \u201CIt is the policy of The Scout Association that \u2026\u201D.\u0026nbsp;\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003E\u003Cstrong\u003EExample:\u003C/strong\u003E\u003Cbr\u003E\u003Cem\u003E\u0022It is the policy of XYZ Corporation to protect the confidentiality and integrity of personal data collected from customers and employees.\u0022\u003C/em\u003E\u003Cbr\u003EThis is the policy statement within a larger Data Privacy Policy for XYZ Corporation.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EProcess and Procedure\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA process is a structured sequence of activities to transform inputs into outputs to achieve a specific goal. The focus of a process is what needs to be done and why.\u0026nbsp;\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003EAs example, the purpose of a recruitment process may be to attract, assess, select, and hire a candidate.\u003C/p\u003E\n\u003Cp\u003EA procedure is a detailed set of instructions describing how to perform a specific task or step within a process. The focus of a procedure is how the task needs to be done.\u0026nbsp;\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003EAs example, an interview procedure (within the recruitment process) is a step-by-step guide for conducting candidate interviews (e.g., greeting, asking questions, scoring, closing the interview).\u003C/p\u003E\n\u003Cp\u003EWithin Scouts, some processes or procedures may be deemed mandatory, while others are for guidance to encourage consistency of approach. Mandatory processes or procedures must be recorded in POR.\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003EAs examples:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe Volunteer Joining Journey to be followed when a new adult joins Scouts is a mandatory process that MUST be followed. It comprises seven different procedures (criminal record check, internal check, references, declarations, Trustee eligibility check, Growing Roots learning, Welcome Conversation).\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe suspension of a member MUST follow a defined set of steps to ensure fairness and consistency, and so is a mandatory procedure.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe complaints process is a mandatory process.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003EPOR\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe abbreviation of Policy, Organisation and Rules.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EThe programme\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThis describes the selection of activities and experiences provided in the sections for youth members. It is based around three main themes:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Eoutdoor and adventure\u003C/li\u003E\n\u003Cli\u003Eworld\u003C/li\u003E\n\u003Cli\u003Eskills\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EThe programme is designed to be progressive through the sections to offer young people an appropriate level of challenge. It should be delivered in a balanced way that incorporates elements from each theme.\u003C/p\u003E\n\u003Cp\u003EA range of badges and awards exists in each section, covering the three main themes as well as leadership, teamwork and personal development.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EQuorum\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EUsed for meetings of charity bodies (Scout Councils, Trustee Boards and sub-teams of a Trustee Board) to specify the minimum number of people necessary to make decisions. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe requirements for setting this number are usually set out in the charity\u2019s governing document or constitution.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003EReference\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EReferences are used during the volunteer joining journey so that the Scouts gain information about the suitability of an applicant to work with children and young people.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERegion\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EIn England or Wales, a Region is a Scout unit that supports delivery of the programme within a geographic area. A Region in England has various responsibilities delegated by the Chief Volunteer for England, including providing support to Groups, Districts and Counties.\u003C/p\u003E\n\u003Cp\u003EA Region in Wales has various responsibilities delegated by the Chief Volunteer for Wales, including providing support to Groups, Districts and Areas. Unless otherwise stated in POR, all references to \u0027County\u0027 or \u0027Counties\u0027 in POR relate to \u0027Area\u0027 in Wales.\u003C/p\u003E\n\u003Cp\u003EIn Scotland, the Scouts is organised into Districts and Regions, each with distinct responsibilities. Some \u0027County\u0027 functions are the responsibility of Scottish Regions, whilst others lie with Scottish Districts. Unless otherwise stated in Scottish Variations from POR,\u0026nbsp;all references to \u0027County\u0027 or \u0027Counties\u0027 in POR relate to \u0027Region\u0027 or \u0027Regions\u0027 in Scotland.\u003C/p\u003E\n\u003Cp\u003EIn Northern Ireland, the primary organisation unit is a District. A group of Districts is led by a Regional Lead Volunteer, though most supporting services are delivered by the wider Northern Ireland Country team.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERegional Lead Volunteer\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThis term applies in England, Northern Ireland and Wales.\u003C/p\u003E\n\u003Cp\u003EIn England and Wales, a group of Counties is managed as a Region. The term Regional Lead Volunteer refers to a volunteer who leads a Region in England or Wales.\u003C/p\u003E\n\u003Cp\u003EIn Northern Ireland, there are four groupings of Districts \u2013 these are known as Regions and each has a Regional Lead Volunteer.\u003C/p\u003E\n\u003Cp\u003ERegions as a grouping of Counties do not exist in Scotland, so references to it in Scotland should be read as Chief Volunteer for Scotland. For Regional (Scotland) Lead Volunteers, use the definitions of Counties and County Lead Volunteers.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERegulated activity \u2013 young people - except in Scotland\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe term Regulated Activity applies in in all parts of Scouts except Scotland (England, Northern Ireland, Wales, Channel Islands, British Scouting Overseas and Overseas Territories).\u003C/p\u003E\n\u003Cp\u003EIn those countries, regulated activity is:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ETeaching, training, or instruction; care for, or supervision of children on more than 3 days in a 30-day period, or once overnight with the opportunity for face-to-face contact with children.\u003C/li\u003E\n\u003Cli\u003EModerating a web service wholly or mainly for children (excepting those without access to content or child users) on more than 3 days in a 30-day period.\u003C/li\u003E\n\u003Cli\u003EDriving a vehicle for children on more than 3 days in a 30-day period.\u003C/li\u003E\n\u003Cli\u003EPersonal care on at least one occasion\u003C/li\u003E\n\u003Cli\u003EDay-to-day management of someone in regulated activity with children\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/government/publications/dbs-guidance-leaflets/regulated-activity-with-children\u0022 target=\u0022_blank\u0022 title=\u0022Regulated activity with children in England and Wales\u0022\u003ERegulated activity with children in England and Wales - GOV.UK\u003C/a\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERegulated roles - young people \u2013 in Scotland\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe term Regulated Roles applies only in Scotland.\u003C/p\u003E\n\u003Cp\u003ERegulated Roles in Scotland apply to volunteers aged 16 and over.\u003C/p\u003E\n\u003Cp\u003EA Regulated Role with children is where the volunteer is working in a way which has all three of these characteristics: \u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EInvolves the carrying out of one or more named activities (see below)\u00A0\u003C/li\u003E\n\u003Cli\u003EThe activities are carried out as normal duties (reasonably expected to be part of the role), and in Scotland\u003C/li\u003E\n\u003Cli\u003ECarrying out of these activities gives the individual the opportunity to have contact with children\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EIn (a) above, Named Activities are any of:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EHaving responsibility for the safety and welfare of a child\u003C/li\u003E\n\u003Cli\u003ETeaching, instructing, or delivering training to children\u003C/li\u003E\n\u003Cli\u003EHolding power or influence over a child for the purpose of an activity in which the child is taking part or seeking to take part in.\u003C/li\u003E\n\u003Cli\u003EBeing in charge of or caring for children\u003C/li\u003E\n\u003Cli\u003EProviding cultural, leisure, social or recreational activities for children\u003C/li\u003E\n\u003Cli\u003EDriving or escorting children in connection with transport services provided exclusively or mainly for children\u003C/li\u003E\n\u003Cli\u003EBeing the day-to day supervisor or line manager of someone doing the activities above\u003C/li\u003E\n\u003Cli\u003EHolding a position of responsibility in an organisation which has as one of its main purposes the provision of benefits for or to children\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ENOTE: For Regulated Roles there are no time limitations as in Regulated Activity for the other nations, other than it is part of normal duties. For Regulated Roles, an occurrence of once is enough.\u003C/p\u003E\n\u003Cp\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.mygov.scot/pvg-scheme-regulated-roles-guidance\u0022 target=\u0022_blank\u0022 title=\u0022PVG scheme - Regulated roles guidance\u0022\u003EPVG scheme - Regulated roles guidance\u003C/a\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERegulated activity and regulated roles with vulnerable and protected adults in Scouts\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAs Scouts is a youth organisation, the majority of our service users are children aged 4-17 and the adults in Scouts have roles and responsibilities to care for the children so most criminal records checks are for the Child Workforce.\u003C/p\u003E\n\u003Cp\u003EThere are some occasions in Scouts where a vulnerable or protected adult may be a service user and some specific guidance on whether Regulated Activity / Regulated Roles apply. More guidance is below. \u00A0\u003C/p\u003E\n\u003Cp\u003EIf you think that these may apply to your volunteering, please discuss this with \u003Ca href=\u0022mailto:disclosures@scouts.org.uk\u0022\u003Edisclosures@scouts.org.uk\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERegulated activity with vulnerable adults - in England, Northern Ireland, Wales, Channel Islands, Isle of Man, British Scouting Overseas and Overseas Territories (i.e. except in Scotland) is\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EProviding an adult with physical assistance with eating or drinking (for example spoon feeding), going to the toilet, washing, or bathing, dressing, oral care or care of the skin, hair or nails because of the adult\u2019s age, illness, or disability\u003C/li\u003E\n\u003Cli\u003EPrompting and then supervising an adult who, because of their age, illness or disability, cannot make the decision to eat or drink, go to the toilet, wash or bathe, get dressed or care for their mouth, skin, hair, or nails without that prompting and supervision.\u003C/li\u003E\n\u003Cli\u003ETraining, instructing, or providing advice or guidance which relates to eating or drinking, going to the toilet, washing, or bathing, dressing, oral care or care of the skin, hair or nails to adults who need it because of their age, illness, or disability\u003C/li\u003E\n\u003Cli\u003EDay to day management of those providing the above regulated activity to adults\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EAn adult is considered vulnerable at a particular time, not because of the setting in which the activity is received, and not because of the personal characteristics or circumstances of the adult receiving the activities.\u003C/p\u003E\n\u003Cp\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/216900/Regulated-Activity-Adults-Dec-2012.pdf\u0022 target=\u0022_blank\u0022 title=\u0022Regulated Activity (Adults) in England and Wales\u0022\u003ERegulated Activity (Adults) in England and Wales - GOV.UK\u00A0\u003C/a\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERegulated roles with protected adults - in Scotland\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA Regulated Role with protected adults is where the volunteer is working in a way which has all three of these characteristics:\u00A0\u003C/p\u003E\n\u003Col\u003E\n\u003Cli\u003EInvolves the carrying out of one or more named activities (see below)\u003C/li\u003E\n\u003Cli\u003EThe activities are carried out as normal duties (reasonably expected to be part of the role), and in Scotland\u003C/li\u003E\n\u003Cli\u003ECarrying out of these activities gives the individual the opportunity to have contact with protected adults (including physical or visual contact, written or verbal communication with protected adults, exercising power or influence over protected adults). This contact should be more than incidental.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EA Protected Adult in Scotland is anyone aged 18\u002B who \u00A0\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Eis homeless\u003C/li\u003E\n\u003Cli\u003Eis receiving health or community service\u003C/li\u003E\n\u003Cli\u003Eneeds assistance with activities of daily living\u003C/li\u003E\n\u003Cli\u003Ehas experienced, is experiencing or is at risk of experiencing domestic abuse\u003C/li\u003E\n\u003Cli\u003Ehas an impaired ability to protect themselves from physical or psychological harm because of a physical or mental disability, illness, infirmity, or ageing\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EAND is receiving a service for this.\u003C/p\u003E\n\u003Cp\u003EProtected Adult status is only in effect whilst the person is receiving a service addressing one of the listed needs.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EExamples of named activities with Protected Adults in Scouting:\u003C/strong\u003E\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003ETeaching, instructing, training, or supervising protected adults\u003C/li\u003E\n\u003Cli\u003EGiving advice or guidance to a protected adult in relation to education, training, or employability\u003C/li\u003E\n\u003Cli\u003EBeing in charge of protected adults\u003C/li\u003E\n\u003Cli\u003EHaving responsibility for the safety and welfare of a protected adult\u003C/li\u003E\n\u003Cli\u003EHaving the ability to directly influence decisions about the safety and welfare of a protected adult\u003C/li\u003E\n\u003Cli\u003EProviding cultural, leisure, social or recreational activities for protected adults\u003C/li\u003E\n\u003Cli\u003EDriving or escorting protected adults in connection with transport services provided exclusively or mainly for use by protected adults\u003C/li\u003E\n\u003Cli\u003EHolding a position of responsibility in an organisation which has as one of its main purposes the provision of benefits for or to protected adults (regardless of Whether the organisation has an additional purpose of providing benefits for or to another group)\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.mygov.scot/pvg-scheme-regulated-roles-guidance\u0022 target=\u0022_blank\u0022 title=\u0022PVG scheme - Regulated roles guidance\u0022\u003EPVG scheme - Regulated roles guidance\u003C/a\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERelevant Lead Volunteer\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe Lead Volunteer for the Scout unit [see definition of Scout unit below \u2013 this is not an Explorer Unit] in which the role is located. For example:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe relevant Lead Volunteer for a County Programme Team Member would be the County Lead Volunteer. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe relevant Lead Volunteer for a Section Team Member or Team Leader in a section within a Group would be the Group Lead Volunteer. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe relevant Lead Volunteer for a Section Team Member or Team Leader in an Explorer Unit would be the District Lead Volunteer. \u00A0\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003ERight of attendance\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003ETypically used for Trustee Board meetings, but may apply in any situation. Right of attendance means that a specific person is entitled to attend each meeting and therefore must be informed of the times/venues of each meeting as with the other members of the\u00A0Board. A person with right of attendance may contribute to discussion at a meeting but is not a formal member of the group and so has no voting rights.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERole\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA volunteer role within the Scouts. The full list of the available roles is contained in the POR Chapter 16 Teams Table. Most, but not all, roles confer membership of Scouts \u2013 this is indicated, for each role, in the Teams Table.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERole holder\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe person who holds a given role, which has been successfully appointed under POR 16.1 or POR 16.2. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERule\u003C/strong\u003E\u003C/p\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW176404506 BCX8\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW176404506 BCX8\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003EA \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003ERule\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E is a specific guideline, instruction, or principle that tells members what they \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003Emust\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E or \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003Eshould\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E do in a given situation.\u003C/span\u003E\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW176404506 BCX8\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW176404506 BCX8\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003EAll official \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003EScout Association\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E Rules that apply across the movement \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003Emust\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E be recorded in \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003EPOR\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E. This ensures consistency in how Scouting is delivered and managed in all parts of the organisation.\u003C/span\u003E\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW176404506 BCX8\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW176404506 BCX8\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003ELocal rules are not permitted. However, local procedures may be used to support operation of\u00A0\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003EScouts\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E, provided they do not conflict with the \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003ERules\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E set out in \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003EPOR\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E, which is the sole location of official \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003ERules\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E for \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003EScouts\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E.\u003C/span\u003E\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW176404506 BCX8\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW176404506 BCX8\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003EIn addition to Rules, there are also \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003Emandatory procedures\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E.\u003C/span\u003E\u00A0\u003C/p\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003ESATC\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Ca href=\u0022/volunteers/running-things-locally/legal-services/scout-association-trust-corporation/\u0022 title=\u0022Scout Association Trust Corporation\u0022\u003EThe Scout Association Trust Corporation \u003C/a\u003E(SATC) is a company that offers a property holding service to all Scout Groups, Districts and Counties (\u0027Scout Units\u0027). In this role, the SATC enters legal agreements to hold property and sign documents on behalf of Scout Units. This usually includes freehold arrangements (property ownership) or leasehold arrangements (as tenant or landlord).\u003C/p\u003E\n\u003Cp\u003EThe SATC does not operate for Scotland.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EScouts\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003ESee The Scout Association.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EScout Network Member\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA Scout Network member is referred to as a youth member unless they also hold a volunteer role in which case they are an adult. But legally they are adults once they reach 18.\u003C/p\u003E\n\u003Cp\u003EThis means that, for example, they have supervised access to young people and that consideration is given around Nights Away activities, such as separate accommodation, and guidance on Pre-Existing Relationships.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EScout unit\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe term Scout unit applies much more widely than to an Explorer Unit or a Young Leader Unit.\u003C/p\u003E\n\u003Cp\u003EIt is a member of the Federation, or a section \u2013 so it is a section, Group, District, County, Region, country, or nations\u2019 equivalents. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ESection\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThis describes a single unit of Scouts delivering the programme to young people. These are a Squirrel Drey, a Beaver Colony, a Cub Pack, a Scout Troop, an Explorer Unit (including a Young Leader Unit), and a Scout Network.\u003C/p\u003E\n\u003Cp\u003EIf multiple Dreys, Colonies, Packs, Troops, or Explorer Units exist within the same Group or District, each one is a separate section. For example, if a Group comprises one Drey, two Colonies, two Packs and two Troops then that Group is hosting seven sections. And a District with three Explorer Units plus a Young Leader Unit plus a Scout Network is hosting five sections.\u003C/p\u003E\n\u003Cp\u003EIf multiple instances of a section type exist within a Group or District, they may choose to operate collaboratively (for example in a Group with two Packs the Section Teams may jointly plan Pack programmes) but each section operates as a separate entity.\u003C/p\u003E\n\u003Cp\u003EPOR contains guidance on the size of sections (Chapter 4b) and how to open and close sections (Chapter 4d).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ESORP\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003ESORP is an abbreviation for the Charities Statement of Recommended Practice, specifically the Charities SORP (FRS 102). It is currently at its second edition, though work has started to create the third edition, which will be published during 2026.\u003C/p\u003E\n\u003Cp\u003EThe SORP applies throughout the United Kingdom (England, Northern Ireland, Scotland and Wales). Scout units in the Channel Islands or the Isle of Man are not mandated to use the SORP but its use is strongly encouraged. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EThe SORP applies to the form and content of accruals accounts and also has useful guidance for all trustee reports.\u00A0\u003C/p\u003E\n\u003Cp\u003ESee \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.charitysorp.org/\u0022 target=\u0022_blank\u0022 title=\u0022Charities SORP\u0022\u003ECharities SORP\u00A0\u003C/a\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EStaff member\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA person employed, in any capacity, by a Group, District, County, Country Headquarters, or UK Headquarters.\u003C/p\u003E\n\u003Cp\u003ETo employ someone means to have someone work or do a job for you on a regular basis and pay them for it. This work may take an hour per month or 40 hours per week or any other amount of time. It does not include buying services from a third party organisation.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EStructure\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EMost commonly, it means either the organisational structure or the volunteer line management hierarchy. This is an important part of the federated structure of the Scouts.\u003C/p\u003E\n\u003Cp\u003EThe organisational structure is the structuring of Scout units: section, Group, District, County, Region, country, UK. Each level of the structure is responsible for supporting the programme in a smaller area, with Districts responsible for Groups, Counties responsible\u003Cbr\u003Efor Districts, and so on.\u003C/p\u003E\n\u003Cp\u003EThere are some exceptions to the general structure:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ein Scotland, the structure is Group, District, Scottish Region, Country, UK.\u003C/li\u003E\n\u003Cli\u003Ein Northern Ireland, there are no Counties. There are Districts (grouped as Regions), and the Country team.\u003C/li\u003E\n\u003Cli\u003Ein England and in Wales, and also Gibraltar, there are a number of Counties with Groups but those Counties have no Districts.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EThe volunteer line management hierarchy refers to the volunteer manager of each of these units: Group Lead Volunteer, District Lead Volunteer, County Lead Volunteer, Regional Lead Volunteer, Country Chief Volunteer, UK Chief Volunteer. Each of these volunteer managers is supported by a team who work to support the delivery of the programme in their areas.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ESub-committee\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThis term is no longer used. It previously referred to sub-committees of a Trustee Board. Trustee Boards may, if needed, set up sub-teams.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ESupervised access to young people\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAccess to young people must always be in accordance with our Rules and \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safeguarding-code-of-conduct-for-adults-yellow-card/\u0022 title=\u0022Safeguarding Code of Conduct for Adults - Yellow Card\u0022\u003ESafeguarding Code of Conduct for Adults\u003C/a\u003E (Yellow Card).\u003C/p\u003E\n\u003Cp\u003EWhen a volunteer (or a Scout Network member) does not have a valid personal enquiry, their access to young people must be supervised which means that they must always be within sight and hearing of at least one adult who has a full team member or team leader appointment and holds a satisfactory personal enquiry.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003ETeams and sub-teams\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EOur volunteers work together in teams to deliver a great programme for young people, or to be part of a team that supports the teams who are delivering programme.\u003C/p\u003E\n\u003Cp\u003EEach team and each sub-team will have a Team Leader(s) and a sub-Team Leader(s). And apart from the Team Leader(s) and the sub-Team Leader(s), each Team will comprise some Team Members and sub-Team Members.\u003C/p\u003E\n\u003Cp\u003EThe Team Leader is responsible for ensuring that the team achieves its purpose and tasks, as described in the team\u0027s team description which defines the team\u0027s purpose that the team must achieve, and a set of tasks that must be undertaken by the team.\u003C/p\u003E\n\u003Cp\u003EThe Team Members and the Team Leader must agree amongst themselves how their purpose and tasks will be achieved. Team Leaders normally have a Team Leader role title \u2013 for example the Team Leader of a Section team is a Section Team Leader and the Team Leader of a District Support Team is the District Support Team Leader. For Group, District and County Leadership Teams, however, the team leader is the Group, District or County Lead Volunteer.\u003C/p\u003E\n\u003Cp\u003EThe team leader is responsible for ensuring that the team achieves its purpose and tasks, as described in the team\u0027s team description which defines the team\u0027s purpose that the team must achieve, and a set of tasks that must be undertaken by the team.\u003C/p\u003E\n\u003Cp\u003EThe team members and the team leader must agree amongst themselves how their purpose and tasks will be achieved.\u003C/p\u003E\n\u003Cp\u003ETeam leaders normally have a Team Leader role title \u2013 for example the team leader of a Section team is a Section Team Leader and the team leader of a District Support Team is the District Support Team Leader.\u003C/p\u003E\n\u003Cp\u003EFor Group, District and County Leadership Teams, however, the team leader is the Group, District or County Lead Volunteer. And for Group, District and County Trustee Boards, the team leader is the Group, District or County Chair.\u003C/p\u003E\n\u003Cp\u003ESub-teams are teams of volunteers that sit within another team. For example, a Hillwalking Team within the Programme Team or a Campsite Maintenance Team within a Support Team. Each sub-team has a specific area of focus within the overall scope of that larger team. The Sub-Team Leader is an ex officio member of the \u0027parent\u0027 team. For example, the if the District Support Team has a sub-team managing fundraising then the fundraising Sub-Team Leader is an ex officio member of the District Support Team.\u003C/p\u003E\n\u003Cp\u003EThe various Teams are described in POR 4c.1 (Groups), POR 4c.2 (Districts) and POR 4c.3 (Counties). Trustee Boards are described in POR 4a.1.4 and in POR Chapter 5 (particularly chapters 5b, 5c, 5d).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ETeam description\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EFor each team there is a team description which describes the purpose of the team and the tasks and activities that the team members are responsible for achieving. The team must agree how to collaborate in order to jointly ensure that the team operates and delivers well.\u003C/p\u003E\n\u003Cp\u003ETeam descriptions can be viewed from the \u003Ca href=\u0022/volunteers/running-things-locally/local-teams/\u0022 title=\u0022Local teams\u0022\u003ELocal Teams webpage\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EThe Scout Association\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe parent organisation of Scouting in the UK and elsewhere, delivered under the framework of the Royal Charter. The organisation is often known as Scouts. Further details at\u0026nbsp;\u003Ca href=\u0022/\u0022 title=\u0022scouts.org.uk\u0022\u003Ewww.scouts.org.uk\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ETrustee\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAn adult who is a charity Trustee within a member of the Federation, as defined in a Group, District, County, country, or UK Headquarters constitution.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003EUK GDPR\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EUK General Data Protection Regulation. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EUK Headquarters\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThis refers to the Headquarters of The Scout Association in the United Kingdom.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EUK Headquarters\u2019 Executive Leadership Team (ELT)\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThis UK Headquarters team is led by the Scouts\u2019 Chief Executive (CEO) and comprises the CEO and their direct reports. The Executive Leadership team is responsible for the day-to-day oversight of the Association, which includes managing our finances, operations, commercial services, communications and marketing.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EUnsatisfactory service\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EService in a role that would be grounds for ending the role under POR 16.8.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EValidation [sometimes referred to as Learning Assessment]\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe process where a Learning Assessor checks what skills an adult has learned, and that they can apply to their role the skills that they have acquired. Validation is essential for every learning module. In some cases, the validation is conducted as part of an online learning, with a validation certificate issued at the end of the learning.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EVolunteer\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAn adult who holds at least one non-paid role with the Scouts. They may be members or helpers.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EVolunteer Joining Journey\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe steps to be taken to make a safe, but welcoming, recruitment of new volunteers into the Scouts. The steps of the Volunteer Joining Journey are detailed in POR Chapter 16. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E\u003Ca href=\u0022/\u0022 title=\u0022scouts.org.uk\u0022\u003Ewww.scouts.org.uk\u003C/a\u003E - The Scouts\u2019 Website\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003Ewww.scouts.org.uk is the official website of The Scout Association and provides regular news updates, general information on the Scouts, material for young people and access to a range of online resources for members. See also the definition of \u2018membership system\u2019.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EWAGGGS\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe World Association of Girl Scouts and Girl Guides.\u00A0\u003C/p\u003E\n\u003Cp\u003EFurther details at \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.wagggs.org/en/\u0022 target=\u0022_blank\u0022 title=\u0022WAGGGS\u0022\u003EWAGGGS\u0027 website\u003C/a\u003E. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EWelcome Conversation\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAs part of the joining process for a volunteer new to the Scouts, a Welcome Conversation will be conducted if so identified in the Chapter 16 Teams Table. In a Welcome Conversation the new volunteer meets with their volunteer team leader or Lead Volunteer and one other independent person.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EWOSM\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe World Organization of the Scout Movement, often known as World Scouting.\u003C/p\u003E\n\u003Cp\u003EFurther details at\u00A0\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.scout.org/\u0022 target=\u0022_blank\u0022 title=\u0022World Scout Movement\u0022\u003EWOSM\u2019s website\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E[in] writing\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EWhere in writing is specified, this must use an easily reviewed method. If circumstances require prompt reply, then social media may be used but must be followed up by email or similar as soon as practicable. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EYoung Helper\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe Young Helper role applies only in Scotland.\u003C/p\u003E\n\u003Cp\u003EIt is used for young people who are not Explorers (Young Leaders). They are young people who are helping as part of DofE or Guide service and who require a criminal record check (Scouts PVG disclosure). \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EYoung Leader\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAn Explorer aged between 13\u00BD and their 18th birthday who is working with a Squirrel, Beaver, Cub or Scout Section Team.\u003C/p\u003E\n\u003Cp\u003EYoung Leaders automatically belong to a District Young Leader Unit even if they are also members of another Explorer Unit. The purpose of the District Young Leader Unit is to ensure that all Young Leaders receive the training in the Young Leaders\u2019 Scheme, and to ensure that each Young Leader who is not also a member of another Explorer Unit has access to a programme pathway that leads them to the top awards within the Explorer section.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EYoung person (plural: young people)\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA member or prospective member aged between their 4\u003Csup\u003Eth\u003C/sup\u003E and 18\u003Csup\u003Eth\u003C/sup\u003E birthdays.\u003C/p\u003E\n\u003Cp\u003EScout Network members are a young person unless they also hold a volunteer role in which case they are an adult. But legally they are adults once they reach 18.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"rules":[],"id":39855,"nodeName":"Definitions","title":"Definitions","type":"pORChapter","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Definitions","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"These definitions explain terms that are used in Scouting\u0027s Policy Organisation and Rules (POR)","subHeader":"These definitions explain terms that are used in Scouting\u0027s Policy Organisation and Rules (POR)","browserTitle":"Definitions","silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC8zOTg1NSJ9","canonicalUrl":"https://www.scouts.org.uk/por/definitions/"}],"id":39211,"nodeName":"POR Rule Book","title":"POR Rule Book","type":"pORRuleBook","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"POR Rule Book","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Scouting\u0027s Policy Organisation and Rules (POR) provides support and guidance to help us all run Scouts.","subHeader":"Scouting\u0027s Policy Organisation and Rules (POR) provides support and guidance to help us all run Scouts.","browserTitle":"POR","silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC8zOTIxMSJ9","canonicalUrl":"https://www.scouts.org.uk/por/"}