{"number":"16","url":"/por/16-adult-roles/","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003ESection 4.2.2 (Accreditations) from Autumn 2025 POR has been merged into 16.4.\u003C/p\u003E\n\u003Cp\u003ESection 4.7 (Learning for volunteers) from Autumn 2025 POR has been merged into 16.5.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"rules":[{"number":"16.1","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.1.1 Introduction\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.1.1 Overview \u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EPOR 16.1 describes the process for welcoming a new volunteer applicant to Scouts. A new volunteer is anybody joining Scouts as an adult volunteer for the first time or who has not had a role in Scouts within the last 180 days.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EPOR 16.1 does not apply to Scout Network members, employees, or Scout Council roles \u2013 refer to POR 16.10 in those cases.\u0026nbsp;\u003Cbr\u003EHowever, as specified in POR 16.1.4, POR 16.1 does apply for helpers and other non-members if they require a criminal record check.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.1.2 Check the applicant is eligible\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.2.1 Eligibility\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe appointing team leader or their nominee(s) must ensure that the applicant:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eis at least 18 years old when their role starts. \u00A0\u00A0\u003Cbr\u003EThis will normally be the date when the applicant\u2019s initial details are added to the membership system. \u003Cbr\u003EHowever, applicants for adult roles may be added to the membership system up to 180 days before their 18th birthday solely for the purposes of conducting a criminal record check. To prevent initiating the other volunteer joining journey requirements, they should be added as a Non Member - Needs Disclosure \u2013 this must then be changed to their new adult role on the membership system when they reach their 18th birthday.\u00A0\u003C/li\u003E\n\u003Cli\u003Econfirms that they have the time and capacity to fulfil the responsibilities of the role. \u00A0\u003C/li\u003E\n\u003Cli\u003Ecan identify and manage any real or perceived conflicts of interest between current roles where rules do not explicitly prohibit holding the proposed combination of roles.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EAdditionally, for a Youth Lead role the applicant must not have reached their 25\u003Csup\u003Eth\u003C/sup\u003E birthday at the time of appointment.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.2.2 Provisional membership\u00A0\u003C/strong\u003E\u003Cbr\u003EInitially the applicant will have a provisional membership status. \u00A0\u003C/p\u003E\n\u003Cp\u003EDuring this provisional period the applicant must always be supervised when with young people and must not engage in any form of unsupervised regulated activity. The supervising individuals must hold a full appointment with a current completed and satisfactory personal enquiry.\u003C/p\u003E\n\u003Cp\u003EHowever, for roles based In Scotland, the applicant must not engage in a Regulated Role until their criminal record check (Scouts PVG disclosure) has been returned and both the satisfactory criminal record check and the satisfactory internal check are recorded on the membership system. The applicant may then have supervised contact whilst fulfilling the rest of the provisional membership requirements.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.2.3 Membership system \u003Cbr\u003E\u003C/strong\u003EUpon satisfactory completion of POR 16.1.2.1, the volunteer\u2019s team leader must ensure that the applicant is added to the membership system with their agreed role. \u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe applicant must then add their personal details to the membership system.\u00A0\u003C/li\u003E\n\u003Cli\u003EIf the applicant is unable to access the membership system, the relevant Lead Volunteer, after consulting with the applicant, may nominate another member to manage some of their personal details on the membership system using \u2018proxy\u2019 access functionality.\u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.1.3 Joining journey for new volunteers\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.3.1 Steps in the volunteer joining journey \u003Cbr\u003E\u003C/strong\u003EThere are seven steps in the volunteer joining journey. The seven steps may be completed in any order. The seven steps are listed below.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe broad aim is that the volunteer joining journey is normally completed within 180 days, however the timing requirements for each step are specified in the description of each step in this rule.\u0026nbsp;\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%; height: 653.333px;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003E\u003Cstrong\u003EStep\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003E\u003Cstrong\u003ERequirements\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 253.333px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 253.333px;\u0022\u003Ea) Criminal record check\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 253.333px;\u0022\u003E\n\u003Cp\u003ESatisfactory completion of a criminal record check if indicated as required in the Teams Table (POR 16.11.1). The application process for the criminal record check must be completed within 30 days of the applicant\u2019s role start date recorded on the membership system (within 60 days in Northern Ireland, Scotland, BSO and Overseas Territories).\u003C/p\u003E\n\u003Cp\u003EAdditionally, for roles based in Scotland, the applicant must not start their Regulated Role until a criminal record check (Scouts PVG disclosure) has been satisfactorily completed and recorded on the membership system.\u003C/p\u003E\n\u003Cp\u003EIf the vetting process is not satisfactorily completed, the UK Headquarters Safeguarding Team may end the volunteer\u2019s membership due to the transferable risk of harm to young people.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 325.333px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 325.333px;\u0022\u003Eb) Internal check\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 325.333px;\u0022\u003E\n\u003Cp\u003ESatisfactory completion of an internal check (formerly called a confidential enquiry) if indicated as required in the Teams Table (POR 16.11.1). \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThis internal check of records held at UK Headquarters must be completed if indicated in the Teams Table (POR 16.11.1).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe internal check is initiated by the membership system and must happen within 30 days of the applicant\u2019s role start date recorded on the membership system.\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003Ec) References\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003E\n\u003Cp\u003ESatisfactory completion of References.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAt least two satisfactory references are required, as indicated in the Teams Table (POR 16.11.1). \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe applicant\u2019s references must be satisfactorily completed within 180 days of the applicant\u2019s role start date recorded on the membership system.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAt least one referee should have known the volunteer for at least five years and one referee must be external to Scouts.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EReferees must not be relatives of the applicant.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EReferees:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Eshould be familiar with the applicant\u2019s work or interactions with young people\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eshould be able to speak to the applicant\u2019s character and relationships with others \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Emust be aged 18 or over\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003Ed) Declarations\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003E\n\u003Cp\u003ESatisfactory completion of Declarations.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe applicant must accept the declarations relevant to their role as indicated in the Teams Table (POR 16.11.1). These declarations are automatically requested by the membership system and must be accepted for every new role added.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Declarations must be accepted by the applicant within 30 days of the applicant\u2019s role start date recorded on the membership system.\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003Ee) Trustee eligibility\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003E\n\u003Cp\u003ESatisfactory confirmation of Trustee eligibility.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Trustee Board must ensure verification of the applicant\u0027s eligibility for a Trustee role where indicated as a role requirement in the Teams Table (POR 16.11.1). The relevant team responsible for Trustee Board administration may do this check on behalf of the Trustee Board.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Trustee eligibility check should be completed within 30 days of the applicant\u2019s role start date recorded on the membership system and must be completed within 180 days. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThere is support available for \u003Ca href=\u0022/volunteers/running-things-locally/trustee-boards/recruiting-new-trustees/trustee-eligibility-checks/\u0022 title=\u0022Trustee Eligibility Checks\u0022\u003ETrustee eligibility checks\u003C/a\u003E for each Country.\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.968%;\u0022\u003Ef) Growing Roots Learning\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%;\u0022\u003E\n\u003Cp\u003EGrowing Roots is the required learning for new volunteers. It consists of two parts: learning that all applicants must undertake, and role-specific learning.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe applicant must complete the Growing Roots learning appropriate to their role as specified in the Teams Table (POR 16.11.1). \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ESafeguarding and Safety learning must be completed within 30 days of the applicant\u2019s role start date recorded on the membership system.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe other elements of Growing Roots learning are encouraged to be completed within 180 days of the applicant\u2019s role start date recorded on the membership system, though there is currently no mandated completion timeframe.\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.968%;\u0022\u003Eg) Welcome Conversation\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%;\u0022\u003E\n\u003Cp\u003ESuccessful completion of a Welcome Conversation is required where indicated as a requirement in the Teams Table (POR 16.11.1).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe purpose of the Welcome Conversation is to:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ewelcome the volunteer and help them feel part of the team\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eidentify the support they need for their tasks and responsibilities\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Econfirm that volunteering with Scouts is the right fit for them.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ehelp the volunteer prepare for their volunteering journey by addressing questions and outlining future learning and development opportunities\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure the volunteer understands and commits our expectations, values, the Scout Promise, Our Volunteering Culture and our safeguarding practices (including the Safeguarding Code of Conduct for Adults - Yellow Card, and Safe Scouting Emergency Procedures - Purple Card)\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EThe Welcome Conversation should be completed within 30 days of the applicant\u2019s role start date recorded on the membership system and must be completed within 180 days. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Welcome Conversation does not cover the outcomes of criminal records checks, internal checks, declarations, Trustee eligibility checks, learning or references.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EFor a Section Team role, the Welcome Conversation must be attended by: \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ethe volunteer applicant \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe volunteer\u2019s Group Lead Volunteer (or their designate) or [for Explorer section roles] District 14-24 Team Leader (or their designate). \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ean independent Welcome Conversation volunteer (defined below) \u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EIn other Group, District or County teams, the Welcome Conversation must be attended by: \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ethe volunteer applicant \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe volunteer\u2019s team leader (or their designate) \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ean independent Welcome Conversation volunteer (defined below) \u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EThe independent Welcome Conversation volunteer must: \u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ehold a full, current role which requires participation in a Welcome Conversation as part of the volunteer joining journey\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ehave completed the learning for a Welcome Conversation volunteer with this recorded on the membership system.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Enot hold a current role in the Group or Explorer Unit that the new volunteer is applying to join (an Explorer Unit with a partnership agreement with a Group would be considered part of the Group for the purposes of this rule).\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ehold an active role in Scouts and have, or have had within the previous five years: \u0026nbsp;\n\u003Cul\u003E\n\u003Cli\u003Ea similar role in a Section Team at Group level or in an Explorer Unit if the volunteer applicant is taking on a Section Team role.\u0026nbsp;\u003Cbr\u003EA similar role in a Section Team is one in the same section as the volunteer applicant is joining, or the section that immediately precedes or follows it (for example a Beaver Section Team Member in a Welcome Conversation for a Cub Section Team Member). \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea similar role in a District or County role within a different team from the new volunteer\u2019s team. \u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.3.2 Full appointment\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EOnce all seven steps of the volunteer joining journey are satisfactorily completed and the member has completed their personal data on the membership system, the membership system will update the role status to Full.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EWhen the role has been updated to \u201CFull\u201D on the membership system and includes a criminal record check, the volunteer is no longer required to be supervised when working \u0026nbsp;with young people. They are also authorised to take part in regulated activity in accordance with our rules and Safeguarding Code of Conduct for Adults (Yellow Card). \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.3.3 If the volunteer joining journey is not completed within 180 days\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIf all other parts of the volunteer joining journey have been completed except the parts of Growing Roots without a mandatory timescale (POR 16.1.3.1(f)) and the criminal record check (POR 16.1.3.1(a)) then, provided the satisfactory criminal record check is not completed within 180 days but the application for a criminal record check was made within 30 days of the start of the Provisional role (POR 16.1.2.3) [60 days in Northern Ireland, Scotland, BSO and the Overseas Territories], the applicant may continue to operate under supervision.\u0026nbsp;\u003Cbr\u003EAdditionally, for roles based in Scotland, the applicant must not start their Regulated Role until a criminal record check (Scouts PVG disclosure) has been satisfactorily completed and recorded on the membership system.\u003C/li\u003E\n\u003Cli\u003EIn cases where the seven steps of the volunteer joining journey, as outlined in the Teams Table (POR 16.11.1), are not completed within the timescales specified within each part of POR 16.1.3.1 (excluding the personal enquiry and Growing Roots), the Lead Volunteer must take one of the following two actions: \u0026nbsp;\n\u003Cul\u003E\n\u003Cli\u003Eapply appropriate restrictions (POR 16.7)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eend the role (POR 16.8)\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.1.4 Helpers\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.4.1 Introduction\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ENon-members are normally referred to as helpers.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EA helper is a person aged 18 or over who provides Section Teams with informal support to help them to deliver the programme. They may be, for example, parents or local subject matter experts. They are not members of Scouts, or of any team.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EHelpers and other non-member roles do not have any membership benefits, nor any personal accident or medical expenses unless provided locally. (POR Chapter 5g.)\u003C/li\u003E\n\u003Cli\u003EWhere a helper is no longer providing informal support either because they have become a member or because they have stopped being a helper, any records on the membership system must be updated accordingly under arrangements made by the Lead Volunteer.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.4.2 Helpers who are NOT undertaking regulated activity or regulated roles\u003C/strong\u003E\u003Cbr\u003EHelpers (or other non-members) who do not meet any of the criteria for regulated activity or regulated roles must not have a criminal record check or an internal check and must not be recorded on the membership system.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.4.3 Helpers who ARE undertaking regulated activity or regulated roles\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EHelpers (or other non-members) whose informal support involves regulated activity or (in Scotland) a regulated role must have a completed and satisfactory personal enquiry before they participate in the regulated activity or regulated role. The requirements of POR 16.1.3.1(a) and POR 16.1.3.1(b) also apply.\u003C/li\u003E\n\u003Cli\u003EThis requires them to be recorded on the membership system. This recording on the membership system does not form part of any joining process and it is only used as part of a process to enable the necessary internal check and criminal record check to be conducted. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EEven if recorded on the membership system, helpers are not members of Scouts.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.4.4 Steps for helpers to undertake regulated activity or regulated roles\u003C/strong\u003E\u003Cbr\u003EFor those helpers (or other non-members) who are undertaking regulated activity or regulated roles, there are three steps which must be completed:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EA new record is created on the membership system with the permission of the Lead Volunteer or their nominee and a \u201Cnon-member-needs disclosure\u201D role is added.\u0026nbsp;\u003Cbr\u003EThe recording on the membership system is for the sole purpose of enabling criminal record check and internal check processes to be undertaken. It does not confer any membership or other benefits or responsibilities (POR 16.1.4.5).\u003Cbr\u003EOnce the new record is created, the new non-member can then log into the system and enter their personal data.\u003C/li\u003E\n\u003Cli\u003EIn countries other than Scotland, before undertaking any regulated activity, a criminal record check must be applied for. \u0026nbsp;Note (d) below regarding supervision.\u003Cbr\u003EIn Scotland, before starting their Regulated Role, a criminal record check (Scouts PVG disclosure) must be satisfactorily completed and recorded on the membership system.\u003C/li\u003E\n\u003Cli\u003EA completed and satisfactory internal check must be satisfactorily completed and recorded on the membership system.\u003C/li\u003E\n\u003Cli\u003EUntil these three steps are all complete, the applicant must always be supervised when with young people and must not stay overnight or undertake any other form of regulated activity (POR 16.1.4.2 and POR 16.1.4.3). 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Unless otherwise specified in the Teams Table (POR 16.11.1), a role may be renewed for further periods following a formal review following agreement between the relevant team leader and the volunteer.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ERoles with specific length of time limits specified in the Teams Table (POR 16.11.1) must be held in terms of five years or less (three years or less for appointed or co-opted Trustees).\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EA Youth Lead role must not extend past the role holder\u2019s 28\u003Csup\u003Eth\u003C/sup\u003E birthday (25\u003Csup\u003Eth\u003C/sup\u003E birthday in Scotland).\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/16-adult-roles/161-welcome-the-volunteer-joining-journey/","id":40195,"nodeName":"16.1 Welcome \u2013 the volunteer joining journey","title":"Welcome \u2013 the volunteer joining journey","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Welcome \u2013 the volunteer joining journey","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","subHeader":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDE5NSJ9","canonicalUrl":"https://www.scouts.org.uk/por/16-adult-roles/161-welcome-the-volunteer-joining-journey/"},{"number":"16.2","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.2.1 Introduction\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.2.1.1 When the Volunteer Joining Journey applies \u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EA volunteer only completes the volunteer joining journey on joining (or re-joining) Scouts.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EVolunteers who add or change roles do not complete the volunteer joining journey process described in POR 16.1 but follow the requirements of this volunteer role change process. The role change may be within their current team or moving to a new team in a different Group, District or County.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.2.1.2 Distinction from initial Volunteer Joining Journey\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe full volunteer joining journey (POR 16.1) only applies to people joining Scouts for the first time, or where there has been a break in service for 180 days or more. Where the break in service is less than 180 days, see POR 16.1.5.1 and POR 16.1.5.2. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.2.1.3 New Team Leader actions\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe volunteer\u2019s new role must be added to the membership system after their new team leader has ensured that the volunteer:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Econfirms they have the time and capacity to carry out the role \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ecan recognise and manage any real or perceived conflicts of interest between current roles where rules do not already expressly prohibit holding the proposed combination.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ETheir new Team Leader must also ensure that the applicant\u2019s current Lead Volunteer(s) is aware of the proposed new or additional role.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.2.1.4 Time in role\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe length of time limits in POR 16.1.5 also apply to new roles managed under this POR 16.2.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.2.2 The volunteer role change process\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.2.2.1 Required steps\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe volunteer must complete within 180 days any of the seven steps for the role that have not been previously completed but are required by the Teams Table (POR 16.11.1) for the new role:\u0026nbsp;\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%; height: 1149.33px;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 18.6667px;\u0022\u003E\u003Cstrong\u003EStep\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 18.6667px;\u0022\u003E\u003Cstrong\u003ERequirements\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 168px;\u0022\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 168px;\u0022\u003Ea) Criminal record check \u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 168px;\u0022\u003E\n\u003Cp\u003EA completed and satisfactory criminal record check must be in place at the time the additional role / change of team membership is added to the membership system. These are normally renewed every five years. The criminal record check must cover the location in which the new role is based.\u003C/p\u003E\n\u003Cp\u003EImportantly, if the volunteer has a regulated role in Scotland, a current and satisfactory criminal record check (Scouts PVG disclosure) must be recorded on the membership system before the volunteer commences in any regulated role, even if a valid criminal record check is held in another nation.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 149.333px;\u0022\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 149.333px;\u0022\u003Eb) Internal check \u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 149.333px;\u0022\u003ESatisfactory internal check. The Scout Association carries out a check of internal records for all volunteers whenever a volunteer adds or changes a team membership on the membership system, including changing role within a team. \u0026nbsp;\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 168px;\u0022\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 168px;\u0022\u003Ec) References\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 168px;\u0022\u003EIf the new team membership (as specified in the Teams Table (POR 16.11.1)) specifies the need for references, then this must be completed if the volunteer\u2019s record does not show previous completion of references. See more detail about referees and references at POR 16.1.3.1(c).\u0026nbsp;\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 216px;\u0022\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 216px;\u0022\u003Ed) Declarations\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 216px;\u0022\u003E\n\u003Cp\u003EEvery time a volunteer adds or changes a role the volunteer must re-confirm their acceptance of the declarations current at the time of the new role. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIf the additional / change of role includes Trustee responsibilities, then the declaration will include the Trustee declaration.\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 93.3333px;\u0022\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 93.3333px;\u0022\u003Ee) Trustee eligibility\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 93.3333px;\u0022\u003ESatisfactory completion of a Trustee eligibility check is required if indicated as a role requirement in the Teams Table (POR 16.11.1). See detail at POR 16.1.3.1(e).\u0026nbsp;\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 130.667px;\u0022\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 130.667px;\u0022\u003Ef) Growing Roots learning \u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 130.667px;\u0022\u003EComplete any outstanding Growing Roots learning within the timeframes set by their current role and undertake any Growing Roots learning relevant to the new role that has not previously been completed.\u0026nbsp;\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 186.667px;\u0022\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 186.667px;\u0022\u003Eg) Welcome conversation\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 186.667px;\u0022\u003EIf the new team membership (as specified in the team table) specifies the need for a Welcome Conversation, then this must be completed if the member\u2019s record does not show previous completion of a Welcome Conversation. Welcome Conversations are described at POR 16.1.3.1(g).\u0026nbsp;\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 18.6667px;\u0022\u003Eh) Role conversation\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 50.0336%; height: 18.6667px;\u0022\u003EBefore a volunteer agrees to join a new team or take on a new role within their existing team, the relevant team leader should discuss the new role or team with the volunteer.\u0026nbsp;\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.2.2.2 Move from provisional to full status\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe membership system will update the role to status Full once steps (a) to (g) in POR 16.2.2.1 above are satisfactorily completed. Step POR 16.2.2.1(h) is not recorded on the membership system but is a vital element of the role change process.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.2.2.3 Restriction lifted when role moves to full status\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen the role shows as Full on the membership system and includes a completed and satisfactory criminal record check, the volunteer no longer needs to be supervised when with young people and may undertake regulated activity according to our rules and the \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safeguarding-code-of-conduct-for-adults-yellow-card/\u0022 title=\u0022Safeguarding Code of Conduct for Adults - Yellow Card\u0022\u003ESafeguarding Code of Conduct for Adults\u003C/a\u003E (Yellow Card).\u003C/p\u003E\n\u003Cp\u003EHowever, for roles based in Scotland, when the person\u2019s record on the membership system shows that the criminal record check (Scouts PVG disclosure), they are then clear to start their volunteering and can then attend under supervision until their role shows as status Full.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/16-adult-roles/162-volunteers-joining-a-new-team-or-changing-role-within-a-team/","id":48442,"nodeName":"16.2 Volunteers joining a new team, or changing role within a team","title":"Volunteers joining a new team, or changing role within a team","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Volunteers joining a new team, or changing role within a team","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","subHeader":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80ODQ0MiJ9","canonicalUrl":"https://www.scouts.org.uk/por/16-adult-roles/162-volunteers-joining-a-new-team-or-changing-role-within-a-team/"},{"number":"16.3","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E16.3.1.1 Managing unsatisfactory criminal record checks \u003Cbr\u003E\u003C/strong\u003EThe process for managing potential unsatisfactory criminal record checks, or internal checks, rests with the UK Headquarters Safeguarding Team. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe UK Headquarters Safeguarding Team may need to request local support as part of reaching their determination.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.3.1.2 Additional checks\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFor British Scouts Overseas and each of the Overseas Territories, there may need to be some local checks carried out. 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concerns\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhere there are Safeguarding concerns raised from any of the steps in POR 16.1 or POR 16.2, these must be reported to the UK Headquarters Safeguarding Team for advice.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.3.1.5 Other concerns\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EWhere there are any other concerns raised from any of the steps in 16.1 or 16.2, these must be reviewed by the relevant Lead Volunteer and their Volunteer Safeguarding Lead. 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This is regardless of the team membership that the member holds.\u003C/li\u003E\n\u003Cli\u003EAccreditations are normally specific tasks that operate wider than an individual team and often may be carried out by one or more individual volunteers. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.4.1.2 Types of accreditation\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThere are two types of accreditations:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAn accreditation that may be granted to any number of individuals and used anywhere across the hierarchy. For example, members who are accredited to support Welcome Conversations as part of the joining process.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EA responsibility delegated to a member within a specific location in the hierarchy. \u0026nbsp;For example, the place or person in a District that Awards and certificates must be posted to.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.4.1.3 Further information\u003C/strong\u003E\u003Cbr\u003EFurther \u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/how-teams-share-tasks/accreditations/\u0022 title=\u0022Accreditations\u0022\u003Einformation about accreditations\u003C/a\u003E is available.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.4.2 Grant an accreditation\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.4.2.1 Meeting requirements\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EBefore an accreditation is granted, the volunteer must meet the pre-requisites for the accreditation specified in the Accreditations Table (POR 16.11.2).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.4.2.2 Visiting Scotland accreditation\u003C/strong\u003E\u003Cbr\u003EThere is one exception to POR 16.4.2.1. The Visiting Scotland accreditation has a pre-requisite that the person is planning or intending to interact, in Scotland, with Scottish young people. Granting the accreditation enables the criminal record check (Scouts PVG disclosure) application to be made.\u003C/p\u003E\n\u003Cp\u003EBefore any interaction, in Scotland, with Scottish young people the criminal record check (Scouts PVG disclosure) must be completed and recorded on the person\u2019s membership system record.\u003C/p\u003E\n\u003Cp\u003EThe Visiting Scotland accreditation must be granted only for roles based in any country other than Scotland, and where the role holder is planning or intending to interact, in Scotland, with young people who normally live in Scotland. \u00A0\u003C/p\u003E\n\u003Cp\u003EIf the criminal record check (Scouts PVG disclosure) has not been applied for within 60 days, the accreditation must be ended.\u003C/p\u003E\n\u003Cp\u003ESee the Accreditations Table (POR 16.11.2).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.4.2.3 Limitations\u003C/strong\u003E\u003Cbr\u003EWhile tasks may be delegated by Lead Volunteers and Team Leaders, no local accreditations may be created. All available accreditations are listed in the Accreditations Table (POR 16.11.2).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.4.2.4 Recording accreditations on the membership system\u003C/strong\u003E\u003Cbr\u003EAccreditations granted are recorded on the member\u2019s record on the membership system.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.4.3 End an accreditation\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.4.3.1 Volunteer no longer meets the requirements for an accreditation\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIf a volunteer no longer meets the requirements for an accreditation listed in the Accreditations Table (POR 16.11.2), their accreditation must be ended by a volunteer who holds a role shown in the \u0027who may give or remove an accreditation\u0027 column in the Accreditations Table (POR 16.11.2) \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.4.3.2 Volunteer ending their own accreditation\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA volunteer may end their own accreditation by informing a role holder shown in the \u0027who may give or remove an accreditation\u0027 column in the Accreditations Table (POR 16.11.2).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.4.3.3 Authority to end an accreditation\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA role listed in the \u0027who can give or remove an accreditation\u0027 column in the Accreditations Table (POR 16.11.2) has the authority to end an accreditation at any time.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.4.3.4 No right of appeal\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe removal or ending of an accreditation cannot be appealed.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.4.3.5 Obligations on ending an accreditation\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe obligations on the volunteer in POR 16.8.4 also apply when an accreditation is ended.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/16-adult-roles/164-accreditations/","id":48447,"nodeName":"16.4 Accreditations","title":"Accreditations","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Accreditations","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","subHeader":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80ODQ0NyJ9","canonicalUrl":"https://www.scouts.org.uk/por/16-adult-roles/164-accreditations/"},{"number":"16.5","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.5.1 The Adult Learning Tree\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.5.1.1 Purpose and structure\u003C/strong\u003E\u003Cbr\u003EThe Adult Learning Tree provides a framework for adult members with a series of learning experiences to support them in their role within the Scouts. 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All member roles in the Teams Table (POR 16.11.1) must have role reviews.\u003C/p\u003E\n\u003Cp\u003EExcept for Trustee Board roles, the role holder\u2019s Lead Volunteer must ensure that both informal and formal role reviews are conducted. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Lead Volunteer may delegate the conducting of a review (for example, to an appropriate Team Leader) but retains the responsibility to ensure that the process works well. It is important to avoid conflict of interest (for example following a period of suspension).\u003C/p\u003E\n\u003Cp\u003EFor Trustee Board roles, see POR 16.6.1.2.\u003C/p\u003E\n\u003Cp\u003EWhere a role review takes place for safeguarding reasons, it must be a formal review and it must be carried out by a District Lead Volunteer or County Lead Volunteer as appropriate.\u003Cstrong\u003E\u003Cbr\u003E\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.1.2 Trustee role reviews \u003Cbr\u003E\u003C/strong\u003ETrustee Board members are subject only to informal reviews. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EThe Trustee Board Chair should initiate these informal reviews, normally annually, with each Trustee Board member.\u00A0\u003C/p\u003E\n\u003Cp\u003EFor the Trustee Board Chair, an annual informal review will be conducted by a member of the Trustee Board nominated and agreed upon each year by the Trustee Board members.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.1.3 Membership system\u00A0 \u003Cbr\u003E\u003C/strong\u003EThe role holder\u2019s team leader must record the outcome of a formal review on the membership system.\u00A0\u003C/p\u003E\n\u003Cp\u003EInformal reviews are not recorded on the membership system.\u00A0\u003C/p\u003E\n\u003Ch4\u003E16.6.2 Informal role review\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.2.1 Frequency and purpose\u003Cbr\u003E\u003C/strong\u003EEvery adult should have a regular (normally annual) informal role review with their team leader. For members of Trustee Boards see POR 16.6.1.2.\u00A0\u003C/p\u003E\n\u003Cp\u003EThe informal review provides an opportunity to reflect on achievements, identify opportunities for development and agree future objectives. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EInformal reviews should also address on-going learning and development requirements.\u00A0\u003C/p\u003E\n\u003Ch4\u003E16.6.3 Formal role review\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.3.1 Frequency, outcome and next steps \u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EFormal role reviews must be conducted with each volunteer at least once every five years though they may be more frequent depending on the length of the volunteer\u2019s initial appointment to a role.\u00A0\u003Cbr\u003EAs well as the normal cycle of role reviews, role reviews may be initiated by UK Headquarters for safety or safeguarding reasons. Such role reviews are always conducted as formal role reviews.\u00A0\u003C/li\u003E\n\u003Cli\u003EA first role review date must be set during the volunteer\u202Fjoining journey and recorded on the membership system. After each formal role review, the date of the next formal role review must be set and recorded on the membership system.\u00A0\u003C/li\u003E\n\u003Cli\u003EThere is a role review template held on the membership system. All formal role reviews should follow this template and the membership system enables the volunteer and their team leader to view and complete it online.\u00A0\u003C/li\u003E\n\u003Cli\u003EA formal role review will determine one of the following four outcomes:\u00A0\n\u003Cul\u003E\n\u003Cli\u003ERenewal of the role for an additional period\u00A0\u003C/li\u003E\n\u003Cli\u003EChange of team for the volunteer \u00A0\u003C/li\u003E\n\u003Cli\u003EEnding of the role (see POR 16.8)\u00A0\u003C/li\u003E\n\u003Cli\u003EThe volunteer resigns (see POR 16.8)\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003EIn most cases the reviewee and the reviewer will agree on the formal role review outcome and next steps. However, the final decision, particularly if the outcome is to end a volunteer\u2019s role, rests with the team leader. \u00A0\u003Cbr\u003EThe team leader must update the membership system to reflect the formal role review outcome. \u00A0\u003C/li\u003E\n\u003Cli\u003EAdditional formal role reviews may be requested by the volunteer or the team leader at any time. Unless urgent, such requests should be given reasonable notice, typically at least seven days.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Ch4\u003E16.6.4 Role reviews on the appointment of a County or District Lead Volunteer \u00A0\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.4.1 County Lead Volunteers\u00A0\u003C/strong\u003E\u003Cbr\u003EWhen a County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer is appointed, all District Lead Volunteers and County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) roles will undergo a formal review. For Counties that have no Districts, this also includes all Group Lead Volunteer roles.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.4.2 Northern Ireland Regional Lead Volunteers\u00A0\u003C/strong\u003E\u003Cbr\u003EIn Northern Ireland, when a Regional Lead Volunteer is appointed, all District Lead Volunteers will undergo a formal review. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.4.3 District Lead Volunteers\u00A0\u003C/strong\u003E\u003Cbr\u003EWhen a District Lead Volunteer is appointed, all Group Lead Volunteers and District roles will each be subject to a formal review.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.4.4 Scheduling\u00A0\u003C/strong\u003E\u003Cbr\u003EThese reviews should be completed, or at least scheduled, within six months of the relevant Lead Volunteer\u2019s appointment start date.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/16-adult-roles/166-review-a-role/","id":40221,"nodeName":"16.6 Review a role","title":"Review a role","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Review a role","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","subHeader":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDIyMSJ9","canonicalUrl":"https://www.scouts.org.uk/por/16-adult-roles/166-review-a-role/"},{"number":"16.7","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.7.1 Introduction\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.1.1 Scope\u003Cbr\u003E\u003C/strong\u003EPOR 16.7 applies to individuals aged 18 or over who work with Scouts in any capacity. This includes, but is not limited to, members 18 or older, helpers and other non members.\u003C/p\u003E\n\u003Cp\u003EPOR 16.7 does not apply to individuals who have not yet reached their 18th birthday. Restrictions relating to individuals who have not reached their 18th birthday are addressed in POR 3.6.\u003Cstrong\u003E\u003Cbr\u003E\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.1.2 Purpose\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EScouts is a membership organisation and there may be circumstances in which it is necessary to end a person\u2019s involvement or their membership. This can also apply to helpers and other non-members. The process for ending involvement or membership is set out in POR 16.8, with specific grounds listed in POR 16.8.2.1.\u003C/p\u003E\n\u003Cp\u003EIn some cases, it may not be appropriate or necessary to end a role or membership immediately, even where this could be the ultimate outcome. \u00A0\u003C/p\u003E\n\u003Cp\u003EPOR 16.7 sets out the procedures for restricting a person\u2019s involvement in Scouts. Lead Volunteers may use these restrictions to allow time to address and resolve issues. Restrictions may be applied only for the reasons listed in POR 16.7.4.5. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EImportant:\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ewhere a situation falls within POR 16.8.3.1 but is not listed in POR 16.7.4.5, no restrictions other than ending role or membership may be used and the procedures in POR 16.8 must be followed.\u003C/li\u003E\n\u003Cli\u003Ethese restrictions may only be applied to individuals with a current \u2018open\u2019 record on the membership system. For other individuals, POR 16.8 must be used.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.1.3 Available restrictions\u003C/strong\u003E\u003Cbr\u003EThere are 3 options:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003E\u003Cstrong\u003ESuspension\u003C/strong\u003E\u003Cbr\u003EThe suspension of a volunteer\u2019s involvement in Scouts is a neutral act intended to protect all parties involved. \u00A0It ensures that any investigation remains as fair as possible by preventing situations where objectivity could be compromised or additional allegations made.\u003Cbr\u003ESuspension applies to all roles held by the volunteer in Scouts, meaning that the individual is suspended from membership of Scouts, not just from one or more specific roles.\u003Cbr\u003EBefore considering suspension, priority should be given to using Mutually Agreed Restrictions (see POR 16.7.2).\u003Cbr\u003ESuspension is detailed in POR 16.7.4.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EMutually agreed restrictions\u003C/strong\u003E\u003Cbr\u003EThese offer an alternative to suspension - the use of mutually agreed restrictions helps to ensure that suspensions are only used when absolutely necessary.\u003Cbr\u003EFor a mutually agreed restriction, a restriction on a volunteer\u2019s involvement with Scouts is agreed between the volunteer and the relevant Lead Volunteer. \u00A0\u003Cbr\u003EMutually agreed restrictions must not be applied in safeguarding cases.\u003Cbr\u003EMutually agreed restrictions are detailed in POR 16.7.2.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003ESafeguarding stay-away\u003C/strong\u003E\u003Cbr\u003EA volunteer\u2018s stay-away from Scouts is designed to protect all parties involved. It ensures that any investigation remains as fair as possible by preventing situations where objectivity could be compromised, or further allegations could arise.\u003Cbr\u003EThe stay-away process must only be used by the UK Headquarters Safeguarding Team. Safeguarding stay-aways are detailed in POR 16.7.3.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.1.4 Defined terms\u003C/strong\u003E\u003Cbr\u003EPOR 16.7 must only be used by Lead Volunteers (excluding Group Lead Volunteers) or by volunteers holding a Suspensions Lead accreditation. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EThere are two terms used throughout POR 16.7:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003E\u2018suspending authority\u2019 is used to refer to either the relevant Lead Volunteer or to a volunteer with a Suspension Lead accreditation where that accreditation has been awarded by the relevant Lead Volunteer\u00A0\u003C/li\u003E\n\u003Cli\u003E\u2018approver\u2019 is used to refer to either the relevant Lead Volunteer\u2019s Lead Volunteer or to a volunteer with a Suspension Lead accreditation where that accreditation has been awarded by the relevant Lead Volunteer\u2019s Lead Volunteer.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EAs example, if the suspending authority is a District Lead Volunteer (or a Suspension Lead accredited by the District Lead Volunteer), the approver must be the County Lead Volunteer (or a Suspension Lead accredited by the County Lead Volunteer),\u00A0\u003C/p\u003E\n\u003Cp\u003EFor each suspension, the suspending authority and the approver must not be the same person and must not have any conflict of interest (such as being related to each other, but other scenarios should be considered also).\u003C/p\u003E\n\u003Cp\u003EGroup Lead Volunteers must not be a suspending authority nor an approver.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.1.5 Alternative suspending authorities\u00A0\u003C/strong\u003E\u003Cbr\u003EThere are two specific situations where alternative suspending authorities apply: \u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eregarding the UK Chief Volunteer (POR 16.7.4.5)\u00A0\u003C/li\u003E\n\u003Cli\u003Ein exceptional circumstances the UK Headquarters Safeguarding Team may act as the suspending authority when implementing a period of suspension (see POR 16.7.4.5(b)) and ending a period of suspension (see POR 16.7.5.3). In such circumstances the approver is the relevant Lead Volunteer (excluding Group Lead Volunteers).\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.1.6\u003C/strong\u003E\u003Cstrong\u003E\u00A0Incidents involving multiple people\u00A0\u003C/strong\u003E\u003Cbr\u003EThere may be instances where multiple individuals are under investigation for the same incident. In such cases, the focus must be on ensuring that the process is fair, constructive, and consistent for each person involved. While the process must remain fair, constructive, and consistent, individual outcomes may differ based on the conclusions of the enquiry.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.7.2 Mutually agreed restrictions\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.2.1 Purpose\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ESee POR 16.7.1.2 and 16.7.1.3(b).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.2.2 Limitation\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EMutually agreed restrictions must not be applied in safeguarding cases.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.2.3 Implementing a mutually agreed restriction\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe relevant Lead Volunteer must meet with the individual and agree the specific restrictions that will be implemented. These restrictions must not have a duration of more than four weeks.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe restrictions must be approved by the relevant Lead Volunteer\u2019s own Lead Volunteer (for example, County Lead Volunteer in the case of a District Lead Volunteer) and, to ensure clarity, the individual must receive the restrictions in writing along with a mutually agreed action plan.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.2.4 Ending a period of mutually agreed restriction\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EOnce the restriction period ends, the relevant Lead Volunteer and their Lead Volunteer (for example County Lead Volunteer in the case of a District Lead Volunteer) must agree to one of these three outcomes:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eremove the restrictions\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Esuspend the individual (see POR 16.7.4)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Econduct a formal role review (see POR 16.6.3)\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.7.3 Safeguarding stay-away\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.3.1 Purpose\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ESee POR 16.7.1. 2 and 16.7.1.3(c).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.3.2 When to use stay-away\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EStay-away is used when, at the time of referral to the UK Headquarters Safeguarding Team, a decision regarding suspension cannot be made due to insufficient, disputed, or inconsistent information.\u003C/p\u003E\n\u003Cp\u003EStay-away must only be used in the following situations:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ewhen an allegation is made that an individual has acted in a way that could breach the Scouts\u2019 Safeguarding Policy or \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safeguarding-code-of-conduct-for-adults-yellow-card/\u0022 title=\u0022Safeguarding Code of Conduct for Adults - Yellow Card\u0022\u003ESafeguarding Code of Conduct for Adults\u003C/a\u003E (Yellow Card)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ewhen a concern is raised about a volunteer that suggests unsuitability for working with youth members or volunteers in Scouts \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ewhere information is received from a statutory agency relating to concerns about a connected person \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.3.3 Stay-away rules\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe UK Headquarters Safeguarding Team must ensure that the individual must stay-away from all Scouts activities for two weeks. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAdditionally, the UK Headquarters Safeguarding Team must:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Econsult with the relevant Lead Volunteer before making the decision\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure the stay-away is approved by a Safeguarding Manager at UK Headquarters \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eprovide written terms of the stay-away to the individual\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eask the relevant Lead Volunteer to offer the individual an independent liaison person for support\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.3.4 Ending a stay-away\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFollowing a stay-away period, the UK Headquarters Safeguarding Team and relevant Lead Volunteer must decide to:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eextend the stay-away by an additional two weeks, or\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eend the stay-away. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EA stay-away must not exceed a total of four weeks.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.7.4 Initiating a suspension\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.1 Purpose\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ESee POR 16.7.1. 2 and 16.7.1.3(a).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.2 Scope of a suspension\u00A0\u003C/strong\u003E\u003Cbr\u003ESuspension applies to all roles held by the individual in Scouts, meaning that the individual is suspended from membership of Scouts, not just from one or more specific roles.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.3 Initial priority\u003C/strong\u003E\u003Cbr\u003EBefore considering suspension, priority should be given to using Mutually Agreed Restrictions (see 16.7.2).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.4 Involving HQ Safeguarding team in a decision to suspend\u003C/strong\u003E\u003Cbr\u003EBefore considering suspension under reasons POR 16.7.4.5 (a) or (j), the suspending authority must report the concerns and any reportable incidents to the UK Headquarters Safety and Safeguarding Teams in accordance with the Safety and Safeguarding Policies.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.5 Reasons for using suspension\u003C/strong\u003E\u003Cbr\u003ESuspension must only be used in the following circumstances:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003E\u003Cstrong\u003ESerious Criminal Offence\u003C/strong\u003E\u003Cbr\u003Ewhen an allegation of a serious criminal offence is made against an individual\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EStatutory agency involved\u003Cbr\u003E\u003C/strong\u003Ewhen there is involvement of a statutory agency, such as the police, children\u2019s services, a government department, agency, or other public body, resulting in an allegation and an investigation against an individual.\u00A0Suspensions in such cases must remain in effect until all police enquiries or legal proceedings have concluded and subsequently the UK Headquarters Safeguarding Team has concluded internal investigations and considered suitability to return.\u003Cbr\u003EIn such circumstances the UK Headquarters Safeguarding Team is the suspending authority.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EDisputes between adults\u003C/strong\u003E\u003Cbr\u003Ewhen a dispute between adults remains unresolved 30 days after the relevant Lead Volunteer has been informed. Suspension periods in these cases must be less than 90 days, although multiple consecutive suspension periods can occur.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EAction(s) resulted in reputational harm\u003C/strong\u003E\u003Cbr\u003Ewhere the deliberate action or inaction of an individual has caused or could cause significant reputational harm\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EGross misconduct\u003C/strong\u003E\u003Cbr\u003Ewhere the action of an individual may form gross misconduct\u00A0\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EPublicly challenging TSA Policy\u003Cbr\u003E\u003C/strong\u003Ewhen an individual formally challenges the decisions or policies of a local Scout unit or The Scout Association including through non-Scout bodies or social media, seeking to change or overturn the decision or policy\u00A0\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EDisclosure expired\u003C/strong\u003E\u003Cbr\u003EIf an individual has failed to submit a criminal record check application within 30 days [60 days in Northern Ireland, Scotland, BSO and the Overseas Territories] as required by the POR Chapter 16 Teams Table (POR 16.11.1). \u00A0\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003ESafety and Safeguarding learning not complete and in date\u003C/strong\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003ENo longer accepts principles\u003C/strong\u003E\u003Cbr\u003Ean individual no longer accepts the principles of Scouts\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EAction(s) which may have resulted in serious harm\u003C/strong\u003E\u003Cbr\u003Ewhen the actions or inactions of an individual have caused, or could cause, serious harm to a member or a non-member\u00A0\u003C/li\u003E\n\u003Cli style=\u0022font-weight: bold;\u0022\u003EFirst Aid not approved and in date\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EGrowing Roots learning not complete\u003C/strong\u003E\u003Cbr\u003Ean individual fails to complete mandatory learning, as defined in the POR Chapter 16 Teams Table (16.11.1) within the required timeframes\u003C/li\u003E\n\u003Cli\u003Ein cases where a Group or an Explorer Unit is suspended, resulting in all adults appointed to that Group or Unit being suspended as though each were individually suspended\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ESuspension must only be used for reasons in POR 16.7.4.5 (a) to (m) above. In other cases, role or membership ending (POR 16.8) must be used without any preceding period of mutually agreed restriction, safeguarding stay-away, or suspension.\u003C/p\u003E\n\u003Cp\u003EFor suspension reasons (g) and (h) above, a period of suspension must not be longer than 60 days. After 60 days, if the learning is not complete, or if the criminal record check application has not been submitted, then the person\u2019s membership must be ended (POR 16.8.3). For suspension reason (g), the suspension must continue until the outcome of the criminal record check is known.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.6 Mandatory procedure to suspend\u003C/strong\u003E\u003Cbr\u003EA suspension must be initiated by the relevant suspending authority and approved by the relevant approver. \u00A0\u003C/p\u003E\n\u003Cp\u003EFor the UK Chief Volunteer, the Chair of Trustees is the suspending authority and the Board of Trustees serves as the approver.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.7 Restrictions on a suspended person\u00A0\u003C/strong\u003E\u003Cbr\u003ESuspended individuals must not:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eparticipate in any activities related to Scouts\u00A0\u003C/li\u003E\n\u003Cli\u003Einfluence any Scout unit\u2019s operations through any form of communication\u00A0\u003C/li\u003E\n\u003Cli\u003Econtact youth members of Scouts\u00A0\u003C/li\u003E\n\u003Cli\u003Eenter any premises or locations used by Scouts or where Scouts\u2019 activities are held, unless given explicit permission by the suspending authority\u00A0\u003C/li\u003E\n\u003Cli\u003Ewear any Scouts\u2019 uniform, badges, or emblems \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.8 Trustee responsibilities during suspension\u00A0\u003C/strong\u003E\u003Cbr\u003EAny Trustee responsibilities held by the suspended individual are automatically terminated from the start of the suspension period. If the role is reinstated as part of POR 16.7.5.2, Trustee responsibilities resume at that point.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.9 Failure to observe terms of suspension\u00A0\u003C/strong\u003E\u003Cbr\u003EIf the suspended individual fails to observe the terms of their suspension under POR 16.7.4.7 and POR 16.7.4.11, the relevant Lead Volunteer and their Lead Volunteer should agree to end the individual\u2019s role(s) (POR 16.8).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.10 Obligations for suspension\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe suspending authority must ensure the following:\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe suspended individual is notified of the suspension in writing\u003C/li\u003E\n\u003Cli\u003EThe suspended individual is given the \u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/notes-for-a-person-under-suspension/\u0022 title=\u0022Notes for a person under suspension\u0022\u003Enotes for a person under suspension\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003EAn independent supporter is offered to the suspended individual as a liaison person. This person must be given the \u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/supporting-a-person-under-suspension/\u0022 title=\u0022Supporting a person under suspension\u0022\u003Esupporting a person under suspension resources\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003EThe detail of POR 16.8.4.1 is followed in a manner that is proportionate and appropriate to the nature of the suspension. For example, the requirements for suspension for a serious safeguarding issue will have different requirements to a suspension whilst completing mandatory learning. The discretion is applied by the Lead Volunteer, with advice from the UK Headquarters Safeguarding team where appropriate.\u003C/li\u003E\n\u003Cli\u003EThe suspended individual\u2019s access to Scouts-administered online resources is immediately removed. This includes, but is not limited to, email accounts, social media, websites, cloud file shares, or other online line systems such as Online Scout Manager. However, they must retain sufficient access to systems to be able to address the reason for the suspension if applicable (for example, completing their learning obligations).\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EThe suspension must be recorded on the membership system, which will notify the following people:\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe UK Headquarters Safeguarding Team\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe Team Leader(s) of any team(s) to which the suspended individual belongs, except for Section Team Leaders\u00A0\u003C/li\u003E\n\u003Cli\u003ELead Volunteer(s) responsible for managing the suspended individual\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.11 Where a suspended person is a parent of youth members\u003C/strong\u003E\u003Cbr\u003EIf the suspended individual is also the parent of a youth member, the suspending authority and the approver may act together to modify the list of prohibited activities in POR 16.7.4.7. These modifications may change during the suspension period. \u00A0\u003C/p\u003E\n\u003Cp\u003EThe suspended individual must receive written communication outlining the updated list of permitted behaviours. \u00A0\u003C/p\u003E\n\u003Cp\u003EModifications must:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Efollow the guidance of the UK Headquarters Safeguarding Team for safeguarding cases\u003C/li\u003E\n\u003Cli\u003Ebe minimised, allowing only necessary actions (for example dropping off and picking up the child, or attending award presentations)\u003C/li\u003E\n\u003Cli\u003Enot compromise the safety of youth members\u003C/li\u003E\n\u003Cli\u003Enot allow the suspended individual to engage in regulated activity,\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.7.5 End a period of suspension\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.5.1 Automatic ending of a suspension\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFor suspension reasons POR 16.7.4.5 (g) or (h), suspension of the member is automatically lifted by the membership system when the required satisfactory criminal record check or mandatory learning is completed and recorded in the membership system. If a volunteer is also suspended for a different reason this must also be recorded on the membership system and the suspension will remain in place.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.5.2 Non-automatic ending of a suspension\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAt the end of a suspension period, if the suspension has not been automatically lifted under POR 16.7.5.1, the suspending authority must recommend to the approver one of the following outcomes:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EReinstatement of the role(s) \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EEnd the role(s) (POR 16.8)\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThe approver\u2019s decision is final including in cases where there is disagreement with the suspending authority\u2019s recommendation. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe suspending authority must ensure that the suspended person is informed of the outcome in writing, and the outcome is recorded on the membership system. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThere is no right of appeal against the approver\u2019s decision.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.5.3 UK Headquarters Safeguarding Team role at the end of a suspension\u003Cbr\u003E\u003C/strong\u003EAt the end of a period of suspension, UK Headquarters Safeguarding Team may recommend ending the volunteer\u2019s role(s). In this case, the UK Headquarters Safeguarding Team is the suspending authority (as defined in POR 16.7.1.5) and the approver is the relevant Lead Volunteer.\u003C/p\u003E\n\u003Cp\u003EWhere the outcome is ending of one or more of the volunteer\u2019s role(s) from Scouts, POR 16.8.3 and POR 16.8.4 must be followed.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.5.4 UK Headquarters Safeguarding Team may recommend permanent exclusion from membership\u003Cbr\u003E\u003C/strong\u003EAt the end of a suspension, UK Headquarters Safeguarding Team may recommend the permanent ending of, and permanent exclusion from, membership of the volunteer from Scouts (POR 16.11.3 Safeguarding and Vetting Decision Guidance). In this case, UK Headquarters Safeguarding Team is the suspending authority (as defined in POR 16.7.1.4) and the approver is a Chief Volunteer.\u003C/p\u003E\n\u003Cp\u003EWhere the outcome is permanent ending of, and permanent exclusion from, membership of the volunteer from Scouts, POR 16.8.4 and POR 16.8.5 must be followed.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.5.5 Ending a long-standing suspension \u003Cbr\u003E\u003C/strong\u003EUK Headquarters Safeguarding Team may end membership for an individual who has been suspended for 18 months or more, typically due to them being under investigation by a statutory agency.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EWhere the outcome is ending of membership, POR 16.8.4 must be followed and there is no right of appeal against the approver\u2019s decision if it is due to an ongoing statutory investigation.\u003C/p\u003E\n\u003Cp\u003EIn any other circumstances there is a right of appeal as set out in POR 16.7.5.6.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.5.6 Appealing an outcome determined by UK Headquarters Safeguarding Team \u003Cbr\u003E\u003C/strong\u003EIf an individual disagrees with the outcome under POR 16.7.5.3, POR 16.7.5.5 or POR 16.8.3.7 they must raise their disagreement with the Head of Governance at UK Headquarters within 14 days. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ESuch an appeal will be allowed only on either of these two grounds:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ewhere there is new information available that was not considered\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea required process was not followed that could have altered the decision to end membership. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EGrounds to appeal the decision must be considered by the UK Headquarters\u2019 Head of Governance, the Head of Legal Services and the Chief Volunteering Officer (with a quorum of two). \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Head of Governance at UK Headquarters will determine whether the appeal meets these criteria. \u0026nbsp;If it does, Head of Safeguarding at UK Headquarters will review it together with the UK Chief Volunteer\u2019s nominee.\u003C/p\u003E\n\u003Cp\u003EThe Head of Governance at UK Headquarters must ensure that the individual receives a written, final outcome. There is no further right to complain or appeal after this appeal process is completed.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.5.7 Appealing a permanent ending of, or permanent exclusion from, membership determined by UK Headquarters Safeguarding Team\u003Cbr\u003E\u003C/strong\u003EIf an individual disagrees with the outcome under POR 16.7.5.4, they must raise their disagreement with the Head of Governance at UK Headquarters within 14 days. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ESuch an appeal against exclusion decisions will be allowed only on either of these two grounds: \u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ewhere there is new information available that was not considered\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea required process was not followed that could have altered the decision to end membership. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EGrounds to appeal the decision must be considered by the UK Headquarters\u2019 Head of Governance, the Head of Legal Services and the Chief Volunteering Officer (with a quorum of two). \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Head of Governance at UK Headquarters will determine whether the appeal meets these criteria. If it does, a panel including the Chair of the Safeguarding Committee, the UK Chief Volunteer\u2019s nominee, and a member of the UK Headquarters\u2019 Executive Leadership Team will review the case.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Head of Governance at UK Headquarters must ensure that the individual receives a written, final outcome. There is no further right to complain or appeal after this appeal process is completed.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.7.6 Obligations following the suspension of a person\u003C/h4\u003E\n\u003Cp\u003EThese obligations apply to any individual whose membership is suspended.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.6.1 Proportionate obligations during suspension \u003Cbr\u003E\u003C/strong\u003EWhere membership is suspended under POR 16.7.4, the detail of POR 16.8.5.1 must be followed, though in a manner that is proportionate and appropriate to the nature of the suspension.\u003C/p\u003E\n\u003Cp\u003EFor example, the requirements for suspension for a serious safeguarding issue will have different requirements to a suspension whilst completing mandatory learning.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe discretion is applied by the Lead Volunteer, with advice from the UK Headquarters Safeguarding team where appropriate.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.6.2 Access to Scouts-administered systems during suspension\u0026nbsp;\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAccess to Scouts-administered online resources must also be immediately suspended. This includes, but is not limited to, email accounts, social media, websites, cloud file shares or other online line systems such as Online Scout Manager.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EHowever, the suspended adult must retain sufficient access to systems to be able to address the reason for the suspension if applicable (for example completing their learning obligations).\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/16-adult-roles/167-apply-suspension-or-other-restrictions/","id":48454,"nodeName":"16.7 Apply suspension or other restrictions","title":"Apply suspension or other restrictions","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Apply suspension or other restrictions","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","subHeader":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80ODQ1NCJ9","canonicalUrl":"https://www.scouts.org.uk/por/16-adult-roles/167-apply-suspension-or-other-restrictions/"},{"number":"16.8","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.8.1 Scope\u003C/h4\u003E\n\u003Cp\u003EPOR 16.8 applies to individuals aged 18 or over who work with Scouts in any capacity. This includes, but is not limited to, members, helpers and other non-members. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIt does not apply to individuals who have not yet reached their 18th birthday. Ending membership of young persons who have not yet reached their 18th birthday is covered in POR 3.8.\u003C/p\u003E\n\u003Cp\u003EThese rules explain how to close roles and membership, including appeals.\u003C/p\u003E\n\u003Ch4\u003E16.8.2 Resignation from a role\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.2.1 The volunteer resigns \u00A0\u003C/strong\u003E\u003Cbr\u003EA volunteer may resign from their role at any time by notifying their team leader.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.2.2 Record end date on membership system\u00A0\u003C/strong\u003E\u003Cbr\u003EThe role\u2019s end date must be agreed and recorded on the membership system.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.2.3 Recording satisfactory service at role ending\u00A0\u003C/strong\u003E\u003Cbr\u003EIf the role holder\u2019s service is deemed satisfactory, the relevant Team Leader or Lead Volunteer must ensure that the role ending is recorded as satisfactory on the membership system by selecting one of the following reasons:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAgreed timeframe ended \u00A0\u003C/li\u003E\n\u003Cli\u003EChange of role \u00A0\u003C/li\u003E\n\u003Cli\u003EChild no longer involved\u00A0\u003C/li\u003E\n\u003Cli\u003EDoes not feel valued \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003ELack of time \u00A0\u003C/li\u003E\n\u003Cli\u003EMedical reasons \u00A0\u003C/li\u003E\n\u003Cli\u003EMoving home \u00A0\u003C/li\u003E\n\u003Cli\u003ENot happy with the direction/vision of Scouts \u00A0\u003C/li\u003E\n\u003Cli\u003EPersonal reasons\u00A0\u003C/li\u003E\n\u003Cli\u003EResignation \u00A0\u003C/li\u003E\n\u003Cli\u003ERole added in error \u00A0\u003C/li\u003E\n\u003Cli\u003EScout Unit/Team/Section has closed (satisfactorily) \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.2.4 Recording unsatisfactory service at role ending\u003Cbr\u003E\u003C/strong\u003EIf the role holder\u2019s service is deemed unsatisfactory, the relevant Lead Volunteer must ensure that the role ending is recorded as unsatisfactory on the membership system. The \u2018unsatisfactory\u2019 reasons for role ending are listed in POR 16.8.3.1.\u003C/p\u003E\n\u003Cp\u003EUK Headquarters Safeguarding Team may seek further information if necessary.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.8.3 End someone else\u0027s role\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.3.1 Reasons to end an adult\u2019s role\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFor the teams they are responsible for, acting together, the relevant Programme, Support or Volunteering Development Team Leader, Trustee Board Chair or Lead Volunteer, acting together with the Lead Volunteer\u2019s Lead Volunteer may end a role for the following unsatisfactory (involuntary) reasons.\u003C/p\u003E\n\u003Cp\u003EIf this role ending follows a period of suspension then, as part of this \u2018ending\u2019 process, the relevant team leader and Lead Volunteer must also consult with the original suspending authority and approver to ensure that the reasons for the suspension are appropriately factored into the \u2018ending\u2019 decision.\u003C/p\u003E\n\u003Cp\u003EIMPORTANT: Where there are safeguarding concerns raised from any these stated reasons, these must be reported to the UK Headquarters Safeguarding Team in line with POR 2a.7.\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003E\u003Cstrong\u003ESerious criminal offence\u003C/strong\u003E\u003Cbr\u003Ethe adult has committed a serious criminal offence against another person\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EDispute between adults\u003C/strong\u003E\u003Cbr\u003Ethe adult is in an unresolved dispute with another adult that has lasted for more than 30 days\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EDeliberate action or inaction risking or resulting in serious reputational harm\u003C/strong\u003E\u003Cbr\u003Ethe adult has taken deliberate actions or inactions that have, or could reasonably have caused serious reputational harm\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EGross misconduct\u003C/strong\u003E\u003Cbr\u003Ethe adult has committed gross misconduct \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EFormal and public challenge of the decisions or policy of Scouts\u003C/strong\u003E\u003Cbr\u003Ethe adult has publicly challenged the decisions or policies of the Scouts locally or The Scout Association to a non-Scouts body, or on social media, seeking to alter or overturn the decision or policy\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EVolunteer Joining journey: criminal record check application not in place when required\u003C/strong\u003E\u003Cbr\u003Ethe adult does not have a criminal record check application in place after 30 days (60 days in Northern Ireland, Scotland, BSO and the Overseas Territories) when a criminal record check is required according to the Teams Table (POR 16.11.1)\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EVolunteer Joining journey: Required learning not completed\u003C/strong\u003E\u003Cbr\u003Ethe adult has not completed required learning, as mandated in the Teams Table (POR 16.11.1), within the specified timescales.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EEntire Group or Unit closed\u003C/strong\u003E\u003Cbr\u003Ethe adult held a role within a Group or Explorer Unit that was suspended and subsequently closed due to unsatisfactory circumstances. All adult roles within the unit were affected. The individual was involved in the events leading to the suspension and closure.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003ENot accepting our fundamentals\u003C/strong\u003E\u003Cbr\u003Ethe adult is no longer aligned with the fundamentals of the Scouts\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EAction or inaction risking or resulting in serious harm against another person\u003C/strong\u003E\u003Cbr\u003Ethe adult has caused, or could cause, serious harm to a member or non-member through their actions or inactions\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EFailure to observe suspension rules \u0026nbsp;\u003C/strong\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EFailure to perform duties \u0026nbsp;\u003C/strong\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EInappropriate behaviour \u0026nbsp;\u003C/strong\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003ESerious breach of rules \u0026nbsp;\u003C/strong\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EVolunteer Joining journey: criminal record check unsatisfactory \u0026nbsp;\u003C/strong\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EVolunteer Joining journey: internal check unsatisfactory \u0026nbsp;\u003C/strong\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EVolunteer Joining journey: references unsatisfactory\u003Cbr\u003E\u003C/strong\u003Eeither the reference is unsatisfactory, or the references process has never been completed \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EVolunteer Joining journey: Welcome Conversation unsatisfactory\u003C/strong\u003E\u003Cbr\u003Eeither the Welcome Conversation was unsatisfactory, or the adult failed to attend or complete it \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EVolunteer Joining journey: Trustee eligibility check unsatisfactory\u003C/strong\u003E\u003Cbr\u003Eeither the Trustee eligibility check is unsatisfactory, or the Trustee eligibility check process has never been completed\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EVolunteer Joining journey: declarations not completed\u003C/strong\u003E\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.3.2 Mandatory ending of a role\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA role must be ended in the following situations: \u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ea formal review under POR 16.6.3 has resulted in a decision to end the role \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Efollowing a period of suspension, a decision is made to end the role(s) under POR 16.7.5.2\u003C/li\u003E\n\u003Cli\u003Ethe role exists with a section that has closed\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe relevant Trustee Board passes a resolution to end the role. In these cases, there is no obligation for the Trustee Board to state its reasons.\u0026nbsp;\u003Cbr\u003EThis option must only be used where there are exceptional reasons and it is impossible to use (a) or (b) above.\u202F \u0026nbsp;\u003Cbr\u003EThe resolution must be presented to the Trustee Board by the relevant Lead Volunteer, and then only after the relevant Lead Volunteer has agreed the resolution with their own Lead Volunteer.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.3.3 Formal role review\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EDiscussions around ending roles should take place during a formal role review.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.3.4 Ending a role also cancels team membership\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen a role is ended for any reason, the membership of the team or sub-team which the adult was part of also ends at the same time. As examples:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIf a Beaver Team Member role is ended then the adult\u2019s membership of the Beaver Section Team also ends at the same time.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIf a Trustee role (or role that includes Trustee responsibilities) is ended then the adult\u2019s membership of the Trustee Board also ends at the same time.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.3.5 Recording unsatisfactory service at role ending \u003Cbr\u003E\u003C/strong\u003EIf the role holder\u2019s service has been unsatisfactory, the relevant Lead Volunteer must ensure that the role is ended as unsatisfactory on the membership system. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe notes on the membership system must make it clear whether the ending of membership is permanent or temporary (measured in months or years) before the adult may be considered again for such a role. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.3.6 Ending role(s) without role review\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIf an individual fails to engage with the review process where given reasonable notice and reasonable arrangements are made for the review to take place, the relevant team leader and Lead Volunteer can agree to end the roles without a formal review. The role holder must be notified in writing about the reasons for this action.\u003C/p\u003E\n\u003Cp\u003EIf this role ending follows a period of suspension then, as part of this \u2018ending\u2019 process, the relevant team leader and Lead Volunteer must also consult with the original suspending authority and approver to ensure that the reasons for the suspension are appropriately factored into the \u2018ending\u2019 decision.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.3.7 UK Headquarters Safeguarding Team ending a role\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIn exceptional cases, the UK Headquarters Safeguarding Team may initiate the ending of a role in agreement with the relevant Lead Volunteer.\u003C/p\u003E\n\u003Cp\u003EIf this role ending follows a period of suspension, then as part of this \u2018ending\u2019 process the UK Headquarters Safeguarding Team must also consult with the original suspending authority and approver to ensure that the reasons for the suspension are appropriately factored into the \u2018ending\u2019 decision.\u003C/p\u003E\n\u003Cp\u003EThe UK Headquarters Executive Director of Operations must ensure that processes and oversight are defined and implemented to ensure consistency, including resolving any disagreements.\u003C/p\u003E\n\u003Cp\u003EFor this ending of one or more of the volunteer\u2019s role(s) from Scouts, POR 16.8.3 and POR 16.8.5 must be followed.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.3.8 Incidents involving multiple people\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIf multiple volunteers are being investigated for the same incident, consistency of process must be ensured by the volunteer leading the investigation. While the process must be fair and consistent, the individual outcomes may vary depending on the conclusions of the enquiry. \u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.8.4 End someone\u0027s membership\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.4.1 When membership ends \u003Cbr\u003E\u003C/strong\u003EMembership of Scouts ends when an individual no longer holds any active roles.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EA Scout Network member who holds no other adult roles forfeits their membership if they leave the Scout Network and do not immediately join another Scout Network or take on an adult role. The maximum Scout Network age is as stated in POR 3.4.2.4.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.4.2 Recording unsatisfactory service\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIf the member\u2019s service has been unsatisfactory, the relevant Lead Volunteer must ensure that the membership is ended as unsatisfactory on the membership system. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIf the member\u2019s membership has been ended at local level (within Group, District or County) then the unsatisfactory notes on the membership system must indicate whether a period of time should pass (measured in months or years) before the adult may be reconsidered for membership by any part of The Scout Association. The unsatisfactory notes may also indicate whether any other restrictions should be placed, for example the type of role. These notes will be reviewed as part of the national vetting process should the individual apply for membership in the future. As part of the national vetting process, it should be noted that it would be very unusual for any suggested period to be reduced.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIf ending of the member\u2019s membership is initiated by the UK Headquarters Safeguarding team, the ending of membership may mirror the above, but may also result in a permanent ending, In all cases, the principles in the paragraph above still apply.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIn either case, if the role ending follows a period of suspension then, as part of this \u2018ending\u2019 process, there must also be consultation with the original suspending authority and approver to ensure that the reasons for the suspension are appropriately factored into the \u2018ending\u2019 decision.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.4.3 UK Board of Trustees may end membership\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EExceptionally, a member\u2019s membership may be ended by resolution of the Board of Trustees of The Scout Association\u003C/li\u003E\n\u003Cli\u003EThe Board is not required to state its reasons for making such a decision.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.8.5 Obligations following the ending of a role or a membership\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.5.1 Obligations\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhere a role is ended under POR 16.8.2 or POR 16.8.3, or membership is ended under POR 16.8.4:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe individual concerned must immediately pass all related personal and confidential data related to their role(s), including that related to young people and adults (including photos and videos), to their Lead Volunteer and ensure that no copy is retained by the individual. \u0026nbsp; \u0026nbsp;\u003Cbr\u003EThis applies to both digital and hard copy information.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ESimilarly, all access to systems related to the role(s) for the individual, including logon details and passwords or similar must be disabled (and, where appropriate, access control handed over to their Lead Volunteer, noting that logon details for financial and other systems must not be used by any person other than the person that they were issued to). This applies to all systems used for Scouts purposes, including social media, email accounts, data storage and membership systems.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe individual must also return all physical assets related to their role(s) to their Lead Volunteer. This includes, but is not limited to:\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EScouts-related financial information and assets, including cash, cheque books, bank statements, payment cards\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eequipment, digital, and physical resources owned by a Scout unit \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ekeys and other security equipment or information \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.5.2 Role of Lead Volunteer regarding the obligations\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Lead Volunteer must ensure the satisfactory completion of POR 16.8.5.1.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.5.3 Ending Trustee responsibilities\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAny Trustee responsibilities held through the role or membership end when the role is officially ended on the membership system.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.8.6 Process to appeal a non-appointment to, or the ending of, a Group, District or County role \u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.1 POR 16.8.6 is a mandatory process\u003C/strong\u003E\u003Cbr\u003EPOR 16.8.6 explains how to appeal the process for the non-appointment or ending of a Group, District or County role.\u003C/p\u003E\n\u003Cp\u003ESee POR 2b.2 and POR 2b.3 for limitations on the use of the appointment appeals and complaints processes.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.2 Engaging the Volunteering Development Team Leader\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIf there is no Volunteering Development Team Leader in post, the Trustee Board Chair should request the Volunteering Development Team Leader from a nearby District or County to assume the role, for the purpose of the process appeal only. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.3 Engaging the Trustee Board Chair\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIf there is no Trustee Board Chair in post, the District Lead Volunteer or County Lead Volunteer as appropriate should request the Chair from a nearby District or County to assume the role, for the purpose of the appeal process.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.4 Time limit for making an appeal\u0026nbsp;\u003Cbr\u003E\u003C/strong\u003ETo appeal the non-approval of a suspension, or the ending of role(s), the individual must contact the relevant Volunteering Development Team Leader within 14 days of being notified of the decision. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EFor appeals regarding Group and District roles this is the District Volunteering Development Team Leader. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EFor appeals regarding County roles this is the County Volunteering Development Team Leader.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.5 Scope of an appeal\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAppeals must only consider the process carried out and not consider or review the decision made. If multiple roles have been ended at once, all ended roles must be considered together in one appeal. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.6 Seeking resolution\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe individual, the Volunteering Development Team Leader, and an appropriate member of the Volunteering Development Team should meet. To avoid conflicts of interest, if the process appeal is about non-approval of a role, the leader or member of the Volunteering Development Team should not have been involved in the volunteer\u2019s original volunteer joining journey. This meeting provides an opportunity for the individual to explain any issues with the process and seek resolution. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.7 Process to follow\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Volunteering Development Team Leader, in consultation with the attending Volunteering Development Team Member, will conduct the appropriate enquiries and decide on one of the following: \u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIf an issue with the application of the process is identified, the volunteer joining journey or roles review process must be re-run.\u003C/li\u003E\n\u003Cli\u003EIf the process has been applied correctly, the original decision is upheld.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThe Volunteering Development Team Leader must ensure that all attendees and the relevant Lead Volunteer are provided with the outcome of the meeting in writing.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.8 Further appeal stage, if required\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe individual may make a final process appeal, if not satisfied after the first step, by contacting the relevant Trustee Board Chair within 14 days of receiving the first step\u2019s outcome. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.9 Hearing the appeal\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Trustee Board Chair may decide an investigation is necessary. If so, up to three Trustees with no previous involvement with the appointment must be asked to conduct the investigation and provide a confidential report to the Trustee Board Chair. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.10 Actions following an appeal\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAlthough the report itself is confidential, it is important that any action points from the investigation are promptly actioned. Where necessary this will require that actions (and the context of the actions) are appropriately shared by the Trustee Board Chair to ensure prompt completion of each action point. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.11 Putting decisions in writing\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Trustee Board Chair\u0027s decision is final and must be provided in writing to the individual and the relevant Lead Volunteer.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.6.12 No further appeals\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThere is no further right to complain or appeal after this appeal process is completed.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.8.7 Managing roles at UK Headquarters\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.8.7.1 Authority\u003Cbr\u003E\u003C/strong\u003EAppointments at UK Headquarters are governed by the People \u0026amp; Culture Committee which delegates authority to the UK Lead Volunteer for Volunteering and the Chief Volunteering Officer. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EWorking together, the UK Lead Volunteer for Volunteering and the Chief Volunteering Officer must ensure that systems and processes are maintained and communicated to ensure effective and fair management of all volunteers appointed to UK Headquarters roles.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/16-adult-roles/168-end-a-role/","id":48459,"nodeName":"16.8 End a role","title":"End a role","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"End a role","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","subHeader":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80ODQ1OSJ9","canonicalUrl":"https://www.scouts.org.uk/por/16-adult-roles/168-end-a-role/"},{"number":"16.9","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EThese rules outline the procedures to follow when a vacancy arises in a Lead Volunteer or governance role.\u0026nbsp;\u003C/p\u003E\n\u003Ch4\u003E16.9.1 Lead Volunteers\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.9.1.1 Lead Volunteer vacancies \u2013 short-term appointment\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIf a Lead Volunteer role becomes vacant, the role\u2019s Lead Volunteer (for example the District Lead Volunteer for a vacant Group Lead Volunteer role) must appoint a Lead Volunteer on a short-term appointment, to ensure that the role\u2019s responsibilities are fulfilled while a full recruitment process is undertaken.\u003C/p\u003E\n\u003Cp\u003EIdeally this short-term appointment should not exceed six months and, if at all possible, \u0026nbsp;should not be undertaken by the appointing Lead Volunteer for the vacant role(s). \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIt is recognised that there may be a short period of time when the appointing Lead Volunteer may be making arrangements for the appointment of a short-term role holder. 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During the vacancy, all actions must be taken via a majority vote of the Trustees. The ex officio member(s) of the Trustee Board must be present at the meeting. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ESuch appointments are short-term, until the next AGM. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Trustees must do one of:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eappoint a current Trustee to the role\u003C/li\u003E\n\u003Cli\u003Eco-opt a Trustee to take the role, in line with provisions in the charity\u0027s constitution for co-opting Trustees\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.9.2.3 Create Trustee Board for a new or merged Group, District or County\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen a new Group, District or County is formed, a process must be implemented to take the new charity to its first AGM. \u0026nbsp;This first AGM must appoint Chair, Treasurer and other Trustees.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ESimilarly, when two or more Groups, Districts or Counties are merged, a process must be implemented to take the new charity to its first AGM where the Chair, Treasurer, and other Trustees will be appointed. \u0026nbsp;In effect a new charity is created from the merger.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAdvice may be sought from the Support Centre at UK Headquarters on how this process should be managed.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.9.2.4 Lead Volunteer undertaking role as Chair\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe relevant Lead Volunteer may act as Chair for a brief period but only where no one else offers to undertake the role and not beyond the date of the next AGM.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.9.2.5 There are no Acting Chair or Treasurer roles\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThere is no role of acting Chair or acting Treasurer. 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(See POR 5c.1.3.4, POR 5c.2.3.4, POR 5c.3.3.4, POR 5c.4.3.4, POR 5d.1.4.4, POR 5d.2.4.4 and POR 5d.3.4.5).\u003C/p\u003E\n\u003Ch4\u003E16.10.2 Employees\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.10.2.1 Employing staff\u00A0\u003C/strong\u003E\u003Cbr\u003EA Scout charity may employ staff, with salaries and other associated costs paid from charity funds.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.10.2.2 Obligations on Trustee Board\u00A0\u003C/strong\u003E\u003Cbr\u003EThe Trustee Board, acting collectively as the employer, is responsible for ensuring that all legal requirements for employing staff are met. It is strongly advised to seek external professional advice on these obligations. Employment advice is not provided by UK Headquarters.\u003C/p\u003E\n\u003Cp\u003ETrustee Boards must ensure that each staff member has an allocated \u2018operational line manager\u2019. 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table\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.11.3.1\u003C/strong\u003E\u003Cbr\u003ERefer to the Safeguarding and Vetting decision guidance contained in this chapter for further details.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/16-adult-roles/1611-tables/","id":39218,"nodeName":"16.11 Tables","title":"Tables","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Tables","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","subHeader":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC8zOTIxOCJ9","canonicalUrl":"https://www.scouts.org.uk/por/16-adult-roles/1611-tables/"},{"number":"","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cdiv class=\u0022OutlineElement Ltr SCXW154590853 BCX8\u0022\u003E\n\u003Cp\u003EUpdated March 2024\u003C/p\u003E\n\u003Ch4\u003EOverview\u003C/h4\u003E\n\u003Cp\u003EThis guidance relates only to subjects who are adult volunteers. Where we refer here to an adult this refers to members of The Scout Association who are 18 years old or older.\u003C/p\u003E\n\u003Cp\u003EAn exclusion will be considered where the total information available about the individual implies that their involvement may adversely affect the:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ehealth and welfare of young people\u003C/li\u003E\n\u003Cli\u003Ewelfare of adults, scouting operations or the individual concerned\u003C/li\u003E\n\u003Cli\u003Ereputation of Scouting.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThe Head of Safeguarding reserves the right for the Safeguarding Team to use professional judgement to make risk based decisions.\u003C/p\u003E\n\u003Cp\u003EOffences and behaviours within each section are not exhaustive.\u003C/p\u003E\n\u003Cp\u003EWe should recognise that our understanding of safeguarding and safer recruitment changes over time. Past decisions made by the Scouts may be considered differently by future standards.\u003C/p\u003E\n\u003Cp\u003EThere are three categories of exclusion guidance:\u003C/p\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E\u003Cspan style=\u0022color: red;\u0022\u003ERed:\u003C/span\u003E\u003C/strong\u003E categories for which the only option is exclusion, with no right of appeal [sections 1 to 5 inclusive below]\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E\u003Cspan style=\u0022color: orange;\u0022\u003EAmber:\u003C/span\u003E\u003C/strong\u003E categories for which the circumstances may impact on the next steps actions [sections 6 to 10 inclusive below]\u003C/p\u003E\n\u003Cp\u003EFor this category, the account from the subject will be requested and the outcomes available are:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eexclusion with the right of appeal (see appeal process)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Edecline (cancelled membership) up to a maximum period of five years \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EDistrict decision\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E\u003Cspan style=\u0022color: green;\u0022\u003EGreen:\u003C/span\u003E\u003C/strong\u003E categories for which action taken will be locally considered [section 11 below] or considered \u2018clear\u2019 [section 12 below]\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E\u003Cspan style=\u0022color: red;\u0022\u003ERed\u003C/span\u003E\u00A0\u003C/h4\u003E\n\u003Ch4\u003E1. On Barred or Disqualified List\u003C/h4\u003E\n\u003Cp\u003EIndividual barred. It is a criminal offence for a person who is on the Children\u0027s Barred List to volunteer in any capacity for Scouting.\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.legislation.gov.uk/ukpga/2006/47/contents\u0022 target=\u0022_blank\u0022 title=\u0022Safeguarding Vulnerable Groups Act 2006 (gov.uk)\u0022\u003ESafeguarding Vulnerable Groups Act 2006\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.legislation.gov.uk/nisi/2007/1351/contents\u0022 target=\u0022_blank\u0022 title=\u0022The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007\u0022\u003ENorthern Ireland Order\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.legislation.gov.uk/asp/2007/14/contents\u0022 target=\u0022_blank\u0022 title=\u0022Protection of Vulnerable Groups (Scotland) Act 2007 (gov.uk)\u0022\u003EProtecting Vulnerable Groups (Scotland) Act 2007\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/government/publications/disqualification-under-the-childcare-act-2006\u0022 target=\u0022_blank\u0022 title=\u0022Disqualification under the Childcare Act 2006 (gov.uk)\u0022\u003EDisqualification under the Childcare Act 2006\u003C/a\u003E\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EIndividual is on the Vulnerable Adults Barred List. Scouts does not ask for information about the Vulnerable Adults list, but is often informed of it.\u003C/p\u003E\n\u003Cp\u003ENext steps: Exclusion \u2013 no appeal\u003C/p\u003E\n\u003Ch4\u003E2. Any offence perpetrated as an adult against a child demonstrating a sexual interest in children or behaviour indicative of a sexual interest in children\u003C/h4\u003E\n\u003Cp\u003EA range of threshold applied by different statutory agencies, be that an outcome of admission of guilt, conviction, caution, reprimand or Community Resolution Order.\u003C/p\u003E\n\u003Cp\u003EA finding of guilt made in a criminal court (\u0027beyond reasonable doubt\u0027) or in civil courts (\u0027balance of probability\u0027).\u003C/p\u003E\n\u003Cp\u003EThis includes offences defined by the:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ESexual Offences Act 2003\u003C/li\u003E\n\u003Cli\u003EProtection of Children Act 1978\u003C/li\u003E\n\u003Cli\u003ECriminal Justice Act 1988\u003C/li\u003E\n\u003Cli\u003ECoroners and Justice Act 2009.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EIt includes offences of:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Erape and other sexual assaults\u003C/li\u003E\n\u003Cli\u003Eindecent images of children\u003C/li\u003E\n\u003Cli\u003EGrooming\u003C/li\u003E\n\u003Cli\u003Etrafficking (children)\u003C/li\u003E\n\u003Cli\u003Evoyeurism (children)\u003C/li\u003E\n\u003Cli\u003Eexposure of genitals with intent to distress or alarm (children).\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThis also includes sexual offences against children in another jurisdiction, such as outside the UK.\u003C/p\u003E\n\u003Cp\u003EWhere the adult is 18 or 19 years old at the time of the offence and the young person was 17 years old, and statutory agencies deemed the offence to be \u0027age appropriate\u0027 and consensual, it would be more appropriate to consider the offence under Section 7.\u003C/p\u003E\n\u003Cp\u003ENext steps: Exclusion \u2013 no appeal\u003C/p\u003E\n\u003Ch4\u003E3. Other offences or behaviours perpetrated by an adult against a child whereby a child has suffered significant harm (physical or psychological)\u00A0\u003C/h4\u003E\n\u003Cp\u003EA court or police outcome of admission of guilt, conviction, caution, reprimand or Community Resolution Order in the criminal or judicial finding in another court defined by the Crown Prosecution Service as \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.cps.gov.uk/legal-guidance/child-abuse-non-sexual\u0022 target=\u0022_blank\u0022 title=\u0022Child Abuse (non-sexual) (cps.gov.uk)\u0022\u003Enon-sexual child abuse\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EThis should include the offence of child neglect where the adult was convicted in the criminal court or made an admission of guilt, accepted a caution or a finding was made in the civil courts.\u003C/p\u003E\n\u003Cp\u003EThis also includes behaviour which is assessed by statutory agencies as posing an ongoing risk of harm and is unlikely to change over time.\u003C/p\u003E\n\u003Cp\u003EWhere the adult is 18 or 19 years old at the time of the offence and the young person is 17 years old, it may be more appropriate to consider the offence under Section 7.\u003C/p\u003E\n\u003Cp\u003ENext steps: Exclusion \u2013 no appeal\u003C/p\u003E\n\u003Ch4\u003E4. Adverse information from a statutory agency or other professional source\u00A0\u003C/h4\u003E\n\u003Cp\u003EThe source should be a statutory agency such as:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe police\u003C/li\u003E\n\u003Cli\u003Echildren services\u003C/li\u003E\n\u003Cli\u003Ea Local Authority Designated Officer (LADO)\u003C/li\u003E\n\u003Cli\u003Ea \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/government/organisations\u0022 target=\u0022_blank\u0022 title=\u0022Departments, agencies and public bodies (gov.uk)\u0022\u003Egovernment department, agency or other public body\u003C/a\u003E.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EAdverse Information must be in writing and confirm that the agency advises that this person is not suitable to hold a role in Scouting.\u003C/p\u003E\n\u003Cp\u003ENext steps: Exclusion \u2013 no appeal\u003C/p\u003E\n\u003Ch4\u003E5. Conviction for serious offences against the person (adult)\u00A0\u003C/h4\u003E\n\u003Cp\u003EA court or police outcome of admission of guilt, conviction, caution, reprimand or Community Resolution Order.\u003C/p\u003E\n\u003Cp\u003ETo include:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Emurder\u003C/li\u003E\n\u003Cli\u003Erape\u003C/li\u003E\n\u003Cli\u003Emanslaughter\u003C/li\u003E\n\u003Cli\u003Ecrimes associated with organising sexual exploitation\u003C/li\u003E\n\u003Cli\u003Eoffences under the Terrorism Act(s)\u003C/li\u003E\n\u003Cli\u003Eserious crimes of violence including grievous bodily harm (GBH)\u003C/li\u003E\n\u003Cli\u003Econvictions for abuse or exploitation of a vulnerable adult\u003C/li\u003E\n\u003Cli\u003Ecriminal offences where the conduct is associated to domestic abuse (Domestic Violence, Crime and Victims Act 2004)\u003C/li\u003E\n\u003Cli\u003Edrug, arms or people trafficking\u003C/li\u003E\n\u003Cli\u003Esexual exploitation.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ENext steps: Exclusion \u2013 no appeal\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4 style=\u0022color: orange;\u0022\u003EAmber\u003C/h4\u003E\n\u003Ch4\u003E6. Individual under 18 at time of an offence or behaviour that if committed after aged 18 would attract national attention and or fall into above \u2018red\u2019 criteria\u003C/h4\u003E\n\u003Cp\u003EThe decision makers must have a clear understanding that some childhood behaviours can become more embedded rather than dissipating with age such as some child-on-child sexual offending. Each case must be considered individually, informed by the best research.\u003C/p\u003E\n\u003Cp\u003ENext steps: Further consideration by UK Headquarters.\u003C/p\u003E\n\u003Ch4\u003E7. Offence or behaviour which causes serious doubt about suitability (amber)\u003C/h4\u003E\n\u003Cp\u003EFor example:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eoffences against the person (including threats of violence)\u003C/li\u003E\n\u003Cli\u003Esupplying any controlled substance\u003C/li\u003E\n\u003Cli\u003Epossession of controlled substances\u003Cbr\u003E\u2022 isolated incident of possession of Class A controlled substances within the past five years\u003Cbr\u003E\u2022 isolated incident of possession of Class B or C controlled substances within the past two years\u003C/li\u003E\n\u003Cli\u003Ecausing death by dangerous driving\u003C/li\u003E\n\u003Cli\u003Ephysical chastisement\u003C/li\u003E\n\u003Cli\u003Eoffences under the Public Order Act 1986\u003C/li\u003E\n\u003Cli\u003Eoffences under the Firearms Acts 1968\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ESome sexual offences committed against an adult victim, Public Order offences. This includes where someone has received a civil order \u0022Sexual Risk Order\u0022 under the Sexual Offences Act 2003, as they are considered to pose a risk of harm.\u003C/p\u003E\n\u003Cp\u003EAn allegation of a sexual offence (adult victim) not progressed to trial.\u003C/p\u003E\n\u003Cp\u003EInformation held on confidential systems or an allegation of inappropriate behaviour.\u003C/p\u003E\n\u003Cp\u003EPresumption of exclusion where the total information available about the individual implies that their involvement may adversely affect the:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ehealth or welfare of young people\u003C/li\u003E\n\u003Cli\u003Ewelfare or other adults, Scouting operations or the individual concerned\u003C/li\u003E\n\u003Cli\u003Ereputation of Scouting.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ENext steps: Further consideration by UK Headquarters.\u003C/p\u003E\n\u003Ch4\u003E8. Offence or behaviour which causes doubt about the individual\u2019s compatibility with Scouting values\u003C/h4\u003E\n\u003Cp\u003ENot an exhaustive list:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eharassment\u003C/li\u003E\n\u003Cli\u003Eblackmail\u003C/li\u003E\n\u003Cli\u003Ehate crime - any criminal offence which is perceived by the victim, or anybody else, to be motivated by hostility or prejudice towards someone\u0027s protected characteristics\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EInformation held on UK Headquarters safeguarding confidential systems or an allegation(s) of a Yellow Card or Safeguarding Policy breach, breaches of POR.\u003C/p\u003E\n\u003Cp\u003EOffences or behaviour which are in conflict with Scouting values, for example failure to cooperate with a safeguarding local enquiry, lack of respect to:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eyoung people\u003C/li\u003E\n\u003Cli\u003Evolunteers\u003C/li\u003E\n\u003Cli\u003Eparents\u003C/li\u003E\n\u003Cli\u003Ecarers\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EPresumption of exclusion where the total information available about the individual implies that their involvement may adversely affect the:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ehealth or welfare of young people\u003C/li\u003E\n\u003Cli\u003Ewelfare of other adults, Scouting operations or the individual concerned\u003C/li\u003E\n\u003Cli\u003Ereputation of Scouting.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ENext steps: Further consideration by UK Headquarters.\u003C/p\u003E\n\u003Ch4\u003E9. Non-conviction information provided by other sources or held on UK Headquarters confidential records\u00A0\u003C/h4\u003E\n\u003Cp\u003EAdverse information held on confidential systems at UK Headquarters whereby membership has been cancelled or an individual as resigned, and concerns have been alleged about an individual\u2019s behaviour or conduct.\u003C/p\u003E\n\u003Cp\u003EThe sources include but are not limited to:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Estatutory agencies\u003C/li\u003E\n\u003Cli\u003Egovernment departments\u003C/li\u003E\n\u003Cli\u003Eeducation establishments\u003C/li\u003E\n\u003Cli\u003Eother charities where the information is deemed to be reputable.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EWhere required passed to medical advisor or appropriate health care professional for guidance.\u003C/p\u003E\n\u003Cp\u003EPresumption of exclusion where the total information available about the individual implies that their involvement may adversely affect the:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ehealth or welfare of young people\u003C/li\u003E\n\u003Cli\u003Ewelfare or other adults, Scouting operations or the individual concerned\u003C/li\u003E\n\u003Cli\u003Ereputation of Scouting.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ENext steps: Further consideration by UK Headquarters.\u003C/p\u003E\n\u003Ch4\u003E10. Barred from Trusteeship\u00A0\u003C/h4\u003E\n\u003Cp\u003EOnly applies to individuals for roles providing trustee status where the individual is disqualified by law from acting as a charity trustee, such as an unspent conviction for an offence involving dishonesty or deception.\u003C/p\u003E\n\u003Cp\u003EWhere a trustee is subject of an allegation or misconduct or a safeguarding concern they would fall into the sections 1 to 9.\u003C/p\u003E\n\u003Cp\u003ENext steps: Further consideration by UK Headquarters.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4 style=\u0022color: green;\u0022\u003EGreen\u003C/h4\u003E\n\u003Ch4\u003E11. Other conviction, caution or admission of guilt\u003C/h4\u003E\n\u003Cp\u003ECriminal record check information will be passed to relevant Lead Volunteer and District team member(s) with technical advice and in line with the codes of practice of the relevant disclosure authority ensuring confidentiality.\u003C/p\u003E\n\u003Ch4\u003E12. Minor and unrelated (to Scouting) offences\u003C/h4\u003E\n\u003Cp\u003EFor example: minor motoring offences, minor thefts, and criminal damage.\u003C/p\u003E\n\u003Cp\u003E0, 1 or 2 minor offences, that don\u2019t fall into another category, committed more than 5 years ago.\u003C/p\u003E\n\u003Cp\u003EDisclosure considered to be \u2018clear\u2019 for Scouting purposes.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/16-adult-roles/safeguarding-and-vetting-decision-guidance/","id":48460,"nodeName":"Safeguarding and vetting decision guidance","title":"Safeguarding and vetting decision guidance","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Safeguarding and vetting decision guidance","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Read Scouts\u0027 safeguarding and vetting decision guidance.","subHeader":"Read Scouts\u0027 safeguarding and vetting decision guidance.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80ODQ2MCJ9","canonicalUrl":"https://www.scouts.org.uk/por/16-adult-roles/safeguarding-and-vetting-decision-guidance/"}],"id":39217,"nodeName":"16. 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