{"number":"16.1","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.1.1 Introduction\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.1.1 Overview \u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EPOR 16.1 describes the process for welcoming a new volunteer applicant to Scouts. A new volunteer is anybody joining Scouts as an adult volunteer for the first time or who has not had a role in Scouts within the last 180 days.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EPOR 16.1 does not apply to Scout Network members, employees, or Scout Council roles \u2013 refer to POR 16.10 in those cases.\u0026nbsp;\u003Cbr\u003EHowever, as specified in POR 16.1.4, POR 16.1 does apply for helpers and other non-members if they require a criminal record check.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.1.2 Check the applicant is eligible\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.2.1 Eligibility\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe appointing team leader or their nominee(s) must ensure that the applicant:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eis at least 18 years old when their role starts. \u00A0\u00A0\u003Cbr\u003EThis will normally be the date when the applicant\u2019s initial details are added to the membership system. \u003Cbr\u003EHowever, applicants for adult roles may be added to the membership system up to 180 days before their 18th birthday solely for the purposes of conducting a criminal record check. To prevent initiating the other volunteer joining journey requirements, they should be added as a Non Member - Needs Disclosure \u2013 this must then be changed to their new adult role on the membership system when they reach their 18th birthday.\u00A0\u003C/li\u003E\n\u003Cli\u003Econfirms that they have the time and capacity to fulfil the responsibilities of the role. \u00A0\u003C/li\u003E\n\u003Cli\u003Ecan identify and manage any real or perceived conflicts of interest between current roles where rules do not explicitly prohibit holding the proposed combination of roles.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EAdditionally, for a Youth Lead role the applicant must not have reached their 25\u003Csup\u003Eth\u003C/sup\u003E birthday at the time of appointment.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.2.2 Provisional membership\u00A0\u003C/strong\u003E\u003Cbr\u003EInitially the applicant will have a provisional membership status. \u00A0\u003C/p\u003E\n\u003Cp\u003EDuring this provisional period the applicant must always be supervised when with young people and must not engage in any form of unsupervised regulated activity. The supervising individuals must hold a full appointment with a current completed and satisfactory personal enquiry.\u003C/p\u003E\n\u003Cp\u003EHowever, for roles based In Scotland, the applicant must not engage in a Regulated Role until their criminal record check (Scouts PVG disclosure) has been returned and both the satisfactory criminal record check and the satisfactory internal check are recorded on the membership system. The applicant may then have supervised contact whilst fulfilling the rest of the provisional membership requirements.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.2.3 Membership system \u003Cbr\u003E\u003C/strong\u003EUpon satisfactory completion of POR 16.1.2.1, the volunteer\u2019s team leader must ensure that the applicant is added to the membership system with their agreed role. \u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe applicant must then add their personal details to the membership system.\u00A0\u003C/li\u003E\n\u003Cli\u003EIf the applicant is unable to access the membership system, the relevant Lead Volunteer, after consulting with the applicant, may nominate another member to manage some of their personal details on the membership system using \u2018proxy\u2019 access functionality.\u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.1.3 Joining journey for new volunteers\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.3.1 Steps in the volunteer joining journey \u003Cbr\u003E\u003C/strong\u003EThere are seven steps in the volunteer joining journey. The seven steps may be completed in any order. The seven steps are listed below.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe broad aim is that the volunteer joining journey is normally completed within 180 days, however the timing requirements for each step are specified in the description of each step in this rule.\u0026nbsp;\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 99.934%; height: 653.333px;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003E\u003Cstrong\u003EStep\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003E\u003Cstrong\u003ERequirements\u0026nbsp;\u003C/strong\u003E\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 253.333px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 253.333px;\u0022\u003Ea) Criminal record check\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 253.333px;\u0022\u003E\n\u003Cp\u003ESatisfactory completion of a criminal record check if indicated as required in the Teams Table (POR 16.11.1). The application process for the criminal record check must be completed within 30 days of the applicant\u2019s role start date recorded on the membership system (within 60 days in Northern Ireland, Scotland, BSO and Overseas Territories).\u003C/p\u003E\n\u003Cp\u003EAdditionally, for roles based in Scotland, the applicant must not start their Regulated Role until a criminal record check (Scouts PVG disclosure) has been satisfactorily completed and recorded on the membership system.\u003C/p\u003E\n\u003Cp\u003EIf the vetting process is not satisfactorily completed, the UK Headquarters Safeguarding Team may end the volunteer\u2019s membership due to the transferable risk of harm to young people.\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 325.333px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 325.333px;\u0022\u003Eb) Internal check\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 325.333px;\u0022\u003E\n\u003Cp\u003ESatisfactory completion of an internal check (formerly called a confidential enquiry) if indicated as required in the Teams Table (POR 16.11.1). \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThis internal check of records held at UK Headquarters must be completed if indicated in the Teams Table (POR 16.11.1).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe internal check is initiated by the membership system and must happen within 30 days of the applicant\u2019s role start date recorded on the membership system.\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003Ec) References\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003E\n\u003Cp\u003ESatisfactory completion of References.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAt least two satisfactory references are required, as indicated in the Teams Table (POR 16.11.1). \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe applicant\u2019s references must be satisfactorily completed within 180 days of the applicant\u2019s role start date recorded on the membership system.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAt least one referee should have known the volunteer for at least five years and one referee must be external to Scouts.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EReferees must not be relatives of the applicant.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EReferees:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Eshould be familiar with the applicant\u2019s work or interactions with young people\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eshould be able to speak to the applicant\u2019s character and relationships with others \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Emust be aged 18 or over\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003Ed) Declarations\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003E\n\u003Cp\u003ESatisfactory completion of Declarations.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe applicant must accept the declarations relevant to their role as indicated in the Teams Table (POR 16.11.1). These declarations are automatically requested by the membership system and must be accepted for every new role added.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Declarations must be accepted by the applicant within 30 days of the applicant\u2019s role start date recorded on the membership system.\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003Ee) Trustee eligibility\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%; height: 18.6667px;\u0022\u003E\n\u003Cp\u003ESatisfactory confirmation of Trustee eligibility.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Trustee Board must ensure verification of the applicant\u0027s eligibility for a Trustee role where indicated as a role requirement in the Teams Table (POR 16.11.1). The relevant team responsible for Trustee Board administration may do this check on behalf of the Trustee Board.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Trustee eligibility check should be completed within 30 days of the applicant\u2019s role start date recorded on the membership system and must be completed within 180 days. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThere is support available for \u003Ca href=\u0022/volunteers/running-things-locally/trustee-boards/recruiting-new-trustees/trustee-eligibility-checks/\u0022 title=\u0022Trustee Eligibility Checks\u0022\u003ETrustee eligibility checks\u003C/a\u003E for each Country.\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.968%;\u0022\u003Ef) Growing Roots Learning\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%;\u0022\u003E\n\u003Cp\u003EGrowing Roots is the required learning for new volunteers. It consists of two parts: learning that all applicants must undertake, and role-specific learning.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe applicant must complete the Growing Roots learning appropriate to their role as specified in the Teams Table (POR 16.11.1). \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ESafeguarding and Safety learning must be completed within 30 days of the applicant\u2019s role start date recorded on the membership system.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe other elements of Growing Roots learning are encouraged to be completed within 180 days of the applicant\u2019s role start date recorded on the membership system, though there is currently no mandated completion timeframe.\u0026nbsp;\u003C/p\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr\u003E\n\u003Ctd style=\u0022width: 49.968%;\u0022\u003Eg) Welcome Conversation\u0026nbsp;\u003C/td\u003E\n\u003Ctd style=\u0022width: 49.968%;\u0022\u003E\n\u003Cp\u003ESuccessful completion of a Welcome Conversation is required where indicated as a requirement in the Teams Table (POR 16.11.1).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe purpose of the Welcome Conversation is to:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ewelcome the volunteer and help them feel part of the team\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eidentify the support they need for their tasks and responsibilities\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Econfirm that volunteering with Scouts is the right fit for them.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ehelp the volunteer prepare for their volunteering journey by addressing questions and outlining future learning and development opportunities\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure the volunteer understands and commits our expectations, values, the Scout Promise, Our Volunteering Culture and our safeguarding practices (including the Safeguarding Code of Conduct for Adults - Yellow Card, and Safe Scouting Emergency Procedures - Purple Card)\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EThe Welcome Conversation should be completed within 30 days of the applicant\u2019s role start date recorded on the membership system and must be completed within 180 days. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Welcome Conversation does not cover the outcomes of criminal records checks, internal checks, declarations, Trustee eligibility checks, learning or references.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EFor a Section Team role, the Welcome Conversation must be attended by: \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ethe volunteer applicant \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe volunteer\u2019s Group Lead Volunteer (or their designate) or [for Explorer section roles] District 14-24 Team Leader (or their designate). \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ean independent Welcome Conversation volunteer (defined below) \u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EIn other Group, District or County teams, the Welcome Conversation must be attended by: \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ethe volunteer applicant \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe volunteer\u2019s team leader (or their designate) \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ean independent Welcome Conversation volunteer (defined below) \u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EThe independent Welcome Conversation volunteer must: \u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ehold a full, current role which requires participation in a Welcome Conversation as part of the volunteer joining journey\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ehave completed the learning for a Welcome Conversation volunteer with this recorded on the membership system.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Enot hold a current role in the Group or Explorer Unit that the new volunteer is applying to join (an Explorer Unit with a partnership agreement with a Group would be considered part of the Group for the purposes of this rule).\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ehold an active role in Scouts and have, or have had within the previous five years: \u0026nbsp;\n\u003Cul\u003E\n\u003Cli\u003Ea similar role in a Section Team at Group level or in an Explorer Unit if the volunteer applicant is taking on a Section Team role.\u0026nbsp;\u003Cbr\u003EA similar role in a Section Team is one in the same section as the volunteer applicant is joining, or the section that immediately precedes or follows it (for example a Beaver Section Team Member in a Welcome Conversation for a Cub Section Team Member). \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea similar role in a District or County role within a different team from the new volunteer\u2019s team. \u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.3.2 Full appointment\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EOnce all seven steps of the volunteer joining journey are satisfactorily completed and the member has completed their personal data on the membership system, the membership system will update the role status to Full.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EWhen the role has been updated to \u201CFull\u201D on the membership system and includes a criminal record check, the volunteer is no longer required to be supervised when working \u0026nbsp;with young people. They are also authorised to take part in regulated activity in accordance with our rules and Safeguarding Code of Conduct for Adults (Yellow Card). \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.3.3 If the volunteer joining journey is not completed within 180 days\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIf all other parts of the volunteer joining journey have been completed except the parts of Growing Roots without a mandatory timescale (POR 16.1.3.1(f)) and the criminal record check (POR 16.1.3.1(a)) then, provided the satisfactory criminal record check is not completed within 180 days but the application for a criminal record check was made within 30 days of the start of the Provisional role (POR 16.1.2.3) [60 days in Northern Ireland, Scotland, BSO and the Overseas Territories], the applicant may continue to operate under supervision.\u0026nbsp;\u003Cbr\u003EAdditionally, for roles based in Scotland, the applicant must not start their Regulated Role until a criminal record check (Scouts PVG disclosure) has been satisfactorily completed and recorded on the membership system.\u003C/li\u003E\n\u003Cli\u003EIn cases where the seven steps of the volunteer joining journey, as outlined in the Teams Table (POR 16.11.1), are not completed within the timescales specified within each part of POR 16.1.3.1 (excluding the personal enquiry and Growing Roots), the Lead Volunteer must take one of the following two actions: \u0026nbsp;\n\u003Cul\u003E\n\u003Cli\u003Eapply appropriate restrictions (POR 16.7)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eend the role (POR 16.8)\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.1.4 Helpers\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.4.1 Introduction\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ENon-members are normally referred to as helpers.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EA helper is a person aged 18 or over who provides Section Teams with informal support to help them to deliver the programme. They may be, for example, parents or local subject matter experts. They are not members of Scouts, or of any team.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EHelpers and other non-member roles do not have any membership benefits, nor any personal accident or medical expenses unless provided locally. (POR Chapter 5g.)\u003C/li\u003E\n\u003Cli\u003EWhere a helper is no longer providing informal support either because they have become a member or because they have stopped being a helper, any records on the membership system must be updated accordingly under arrangements made by the Lead Volunteer.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.4.2 Helpers who are NOT undertaking regulated activity or regulated roles\u003C/strong\u003E\u003Cbr\u003EHelpers (or other non-members) who do not meet any of the criteria for regulated activity or regulated roles must not have a criminal record check or an internal check and must not be recorded on the membership system.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.4.3 Helpers who ARE undertaking regulated activity or regulated roles\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EHelpers (or other non-members) whose informal support involves regulated activity or (in Scotland) a regulated role must have a completed and satisfactory personal enquiry before they participate in the regulated activity or regulated role. The requirements of POR 16.1.3.1(a) and POR 16.1.3.1(b) also apply.\u003C/li\u003E\n\u003Cli\u003EThis requires them to be recorded on the membership system. This recording on the membership system does not form part of any joining process and it is only used as part of a process to enable the necessary internal check and criminal record check to be conducted. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EEven if recorded on the membership system, helpers are not members of Scouts.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.4.4 Steps for helpers to undertake regulated activity or regulated roles\u003C/strong\u003E\u003Cbr\u003EFor those helpers (or other non-members) who are undertaking regulated activity or regulated roles, there are three steps which must be completed:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EA new record is created on the membership system with the permission of the Lead Volunteer or their nominee and a \u201Cnon-member-needs disclosure\u201D role is added.\u0026nbsp;\u003Cbr\u003EThe recording on the membership system is for the sole purpose of enabling criminal record check and internal check processes to be undertaken. It does not confer any membership or other benefits or responsibilities (POR 16.1.4.5).\u003Cbr\u003EOnce the new record is created, the new non-member can then log into the system and enter their personal data.\u003C/li\u003E\n\u003Cli\u003EIn countries other than Scotland, before undertaking any regulated activity, a criminal record check must be applied for. \u0026nbsp;Note (d) below regarding supervision.\u003Cbr\u003EIn Scotland, before starting their Regulated Role, a criminal record check (Scouts PVG disclosure) must be satisfactorily completed and recorded on the membership system.\u003C/li\u003E\n\u003Cli\u003EA completed and satisfactory internal check must be satisfactorily completed and recorded on the membership system.\u003C/li\u003E\n\u003Cli\u003EUntil these three steps are all complete, the applicant must always be supervised when with young people and must not stay overnight or undertake any other form of regulated activity (POR 16.1.4.2 and POR 16.1.4.3). The person(s) supervising must be member(s) with a full appointment and with a current personal enquiry.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.4.5 \u003C/strong\u003E\u003Cstrong\u003EWhat a helper role is NOT\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA \u201Cnon-member-needs-disclosure\u0022 role recorded on the membership system must not be used to enable volunteers to avoid any or all of the seven steps in the volunteer joining journey.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.1.5 Volunteers returning to Scouts\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.5.1 Return within 180 days of leaving\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EWhere it is fewer than 30 days since the volunteer applicant had a recorded member role on the membership system, a new member role can be added without following the volunteer joining journey process outlined in POR 16.1.3 but must follow the process outlined in POR 16.2 for volunteers joining a new team or changing role within a team (though see POR 16.1.5.1(b)). \u00A0\u003Cbr\u003EMember roles are defined in the Teams Table (POR 16.11.1.1).\u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003EWhere it is between 30 and 180 days since the volunteer applicant had a recorded role on the membership system, the returning volunteer must complete POR 16.1.3.1(a), (b), (c) and (g) of the volunteer joining journey (criminal record check, internal check, references and welcome conversation), but does not need to complete any of the other elements of the volunteer joining journey.\u003Cbr\u003EImportantly, for roles based in Scotland, a new criminal record check (Scouts PVG disclosure) [POR 16.1.3.1(a)] must be fully and satisfactorily completed and recorded as such on the membership system before the returning volunteer can commence in any regulated role.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.5.2 Re-instatement within 180 days of being suspended\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe returning volunteer who has been re-instated within 180 days following the start of a period of a suspension must have a conversation with their team leader(s) about returning to their role(s).\u202F \u00A0\u003C/li\u003E\n\u003Cli\u003EThese members may be required to complete safety and safeguarding at the discretion of the UK Headquarters Safeguarding team following their period of suspension.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.5.3 Returning more than 180 days after leaving\u00A0\u003C/strong\u003E\u003Cbr\u003EWhere it is more than 180 days since the volunteer applicant had a recorded member role on the membership system (or more than 180 days since the start of a period of suspension), they must follow all parts of the volunteer joining journey process outlined in POR 16.1.3. with the exception that where the returning volunteer has been re-instated following a suspension, they should have a conversation with their team leader about returning to their role(s) but do not need to complete POR 16.1.2.1(g). \u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.1.6 Length of time for holding volunteer roles\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.1.6.1\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe time limits described here, also apply in POR 16.2.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ELength of time limits, where specified in the Teams Table (POR 16.11.1), state the maximum length of time for which a role may be held. Unless otherwise specified in the Teams Table (POR 16.11.1), a role may be renewed for further periods following a formal review following agreement between the relevant team leader and the volunteer.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ERoles with specific length of time limits specified in the Teams Table (POR 16.11.1) must be held in terms of five years or less (three years or less for appointed or co-opted Trustees).\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EA Youth Lead role must not extend past the role holder\u2019s 28\u003Csup\u003Eth\u003C/sup\u003E birthday (25\u003Csup\u003Eth\u003C/sup\u003E birthday in Scotland).\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/16-adult-roles/161-welcome-the-volunteer-joining-journey/","id":40195,"nodeName":"16.1 Welcome \u2013 the volunteer joining journey","title":"Welcome \u2013 the volunteer joining journey","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Welcome \u2013 the volunteer joining journey","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","subHeader":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDE5NSJ9","canonicalUrl":"https://www.scouts.org.uk/por/16-adult-roles/161-welcome-the-volunteer-joining-journey/"}