{"number":"16.6","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.6.1 Responsibility for role reviews\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.1.1 Formal and informal role reviews\u003Cbr\u003E\u003C/strong\u003EThere are both informal and formal role reviews. All member roles in the Teams Table (POR 16.11.1) must have role reviews.\u003C/p\u003E\n\u003Cp\u003EExcept for Trustee Board roles, the role holder\u2019s Lead Volunteer must ensure that both informal and formal role reviews are conducted. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Lead Volunteer may delegate the conducting of a review (for example, to an appropriate Team Leader) but retains the responsibility to ensure that the process works well. It is important to avoid conflict of interest (for example following a period of suspension).\u003C/p\u003E\n\u003Cp\u003EFor Trustee Board roles, see POR 16.6.1.2.\u003C/p\u003E\n\u003Cp\u003EWhere a role review takes place for safeguarding reasons, it must be a formal review and it must be carried out by a District Lead Volunteer or County Lead Volunteer as appropriate.\u003Cstrong\u003E\u003Cbr\u003E\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.1.2 Trustee role reviews \u003Cbr\u003E\u003C/strong\u003ETrustee Board members are subject only to informal reviews. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EThe Trustee Board Chair should initiate these informal reviews, normally annually, with each Trustee Board member.\u00A0\u003C/p\u003E\n\u003Cp\u003EFor the Trustee Board Chair, an annual informal review will be conducted by a member of the Trustee Board nominated and agreed upon each year by the Trustee Board members.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.1.3 Membership system\u00A0 \u003Cbr\u003E\u003C/strong\u003EThe role holder\u2019s team leader must record the outcome of a formal review on the membership system.\u00A0\u003C/p\u003E\n\u003Cp\u003EInformal reviews are not recorded on the membership system.\u00A0\u003C/p\u003E\n\u003Ch4\u003E16.6.2 Informal role review\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.2.1 Frequency and purpose\u003Cbr\u003E\u003C/strong\u003EEvery adult should have a regular (normally annual) informal role review with their team leader. For members of Trustee Boards see POR 16.6.1.2.\u00A0\u003C/p\u003E\n\u003Cp\u003EThe informal review provides an opportunity to reflect on achievements, identify opportunities for development and agree future objectives. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EInformal reviews should also address on-going learning and development requirements.\u00A0\u003C/p\u003E\n\u003Ch4\u003E16.6.3 Formal role review\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.3.1 Frequency, outcome and next steps \u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EFormal role reviews must be conducted with each volunteer at least once every five years though they may be more frequent depending on the length of the volunteer\u2019s initial appointment to a role.\u00A0\u003Cbr\u003EAs well as the normal cycle of role reviews, role reviews may be initiated by UK Headquarters for safety or safeguarding reasons. Such role reviews are always conducted as formal role reviews.\u00A0\u003C/li\u003E\n\u003Cli\u003EA first role review date must be set during the volunteer\u202Fjoining journey and recorded on the membership system. After each formal role review, the date of the next formal role review must be set and recorded on the membership system.\u00A0\u003C/li\u003E\n\u003Cli\u003EThere is a role review template held on the membership system. All formal role reviews should follow this template and the membership system enables the volunteer and their team leader to view and complete it online.\u00A0\u003C/li\u003E\n\u003Cli\u003EA formal role review will determine one of the following four outcomes:\u00A0\n\u003Cul\u003E\n\u003Cli\u003ERenewal of the role for an additional period\u00A0\u003C/li\u003E\n\u003Cli\u003EChange of team for the volunteer \u00A0\u003C/li\u003E\n\u003Cli\u003EEnding of the role (see POR 16.8)\u00A0\u003C/li\u003E\n\u003Cli\u003EThe volunteer resigns (see POR 16.8)\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003EIn most cases the reviewee and the reviewer will agree on the formal role review outcome and next steps. However, the final decision, particularly if the outcome is to end a volunteer\u2019s role, rests with the team leader. \u00A0\u003Cbr\u003EThe team leader must update the membership system to reflect the formal role review outcome. \u00A0\u003C/li\u003E\n\u003Cli\u003EAdditional formal role reviews may be requested by the volunteer or the team leader at any time. Unless urgent, such requests should be given reasonable notice, typically at least seven days.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Ch4\u003E16.6.4 Role reviews on the appointment of a County or District Lead Volunteer \u00A0\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.4.1 County Lead Volunteers\u00A0\u003C/strong\u003E\u003Cbr\u003EWhen a County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer is appointed, all District Lead Volunteers and County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) roles will undergo a formal review. For Counties that have no Districts, this also includes all Group Lead Volunteer roles.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.4.2 Northern Ireland Regional Lead Volunteers\u00A0\u003C/strong\u003E\u003Cbr\u003EIn Northern Ireland, when a Regional Lead Volunteer is appointed, all District Lead Volunteers will undergo a formal review. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.4.3 District Lead Volunteers\u00A0\u003C/strong\u003E\u003Cbr\u003EWhen a District Lead Volunteer is appointed, all Group Lead Volunteers and District roles will each be subject to a formal review.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.6.4.4 Scheduling\u00A0\u003C/strong\u003E\u003Cbr\u003EThese reviews should be completed, or at least scheduled, within six months of the relevant Lead Volunteer\u2019s appointment start date.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/16-adult-roles/166-review-a-role/","id":40221,"nodeName":"16.6 Review a role","title":"Review a role","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Review a role","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","subHeader":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDIyMSJ9","canonicalUrl":"https://www.scouts.org.uk/por/16-adult-roles/166-review-a-role/"}