{"number":"16.7","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.7.1 Introduction\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.1.1 Scope\u003Cbr\u003E\u003C/strong\u003EPOR 16.7 applies to individuals aged 18 or over who work with Scouts in any capacity. This includes, but is not limited to, members 18 or older, helpers and other non members.\u003C/p\u003E\n\u003Cp\u003EPOR 16.7 does not apply to individuals who have not yet reached their 18th birthday. Restrictions relating to individuals who have not reached their 18th birthday are addressed in POR 3.6.\u003Cstrong\u003E\u003Cbr\u003E\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.1.2 Purpose\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EScouts is a membership organisation and there may be circumstances in which it is necessary to end a person\u2019s involvement or their membership. This can also apply to helpers and other non-members. The process for ending involvement or membership is set out in POR 16.8, with specific grounds listed in POR 16.8.2.1.\u003C/p\u003E\n\u003Cp\u003EIn some cases, it may not be appropriate or necessary to end a role or membership immediately, even where this could be the ultimate outcome. \u00A0\u003C/p\u003E\n\u003Cp\u003EPOR 16.7 sets out the procedures for restricting a person\u2019s involvement in Scouts. Lead Volunteers may use these restrictions to allow time to address and resolve issues. Restrictions may be applied only for the reasons listed in POR 16.7.4.5. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EImportant:\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ewhere a situation falls within POR 16.8.3.1 but is not listed in POR 16.7.4.5, no restrictions other than ending role or membership may be used and the procedures in POR 16.8 must be followed.\u003C/li\u003E\n\u003Cli\u003Ethese restrictions may only be applied to individuals with a current \u2018open\u2019 record on the membership system. For other individuals, POR 16.8 must be used.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.1.3 Available restrictions\u003C/strong\u003E\u003Cbr\u003EThere are 3 options:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003E\u003Cstrong\u003ESuspension\u003C/strong\u003E\u003Cbr\u003EThe suspension of a volunteer\u2019s involvement in Scouts is a neutral act intended to protect all parties involved. \u00A0It ensures that any investigation remains as fair as possible by preventing situations where objectivity could be compromised or additional allegations made.\u003Cbr\u003ESuspension applies to all roles held by the volunteer in Scouts, meaning that the individual is suspended from membership of Scouts, not just from one or more specific roles.\u003Cbr\u003EBefore considering suspension, priority should be given to using Mutually Agreed Restrictions (see POR 16.7.2).\u003Cbr\u003ESuspension is detailed in POR 16.7.4.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EMutually agreed restrictions\u003C/strong\u003E\u003Cbr\u003EThese offer an alternative to suspension - the use of mutually agreed restrictions helps to ensure that suspensions are only used when absolutely necessary.\u003Cbr\u003EFor a mutually agreed restriction, a restriction on a volunteer\u2019s involvement with Scouts is agreed between the volunteer and the relevant Lead Volunteer. \u00A0\u003Cbr\u003EMutually agreed restrictions must not be applied in safeguarding cases.\u003Cbr\u003EMutually agreed restrictions are detailed in POR 16.7.2.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003ESafeguarding stay-away\u003C/strong\u003E\u003Cbr\u003EA volunteer\u2018s stay-away from Scouts is designed to protect all parties involved. It ensures that any investigation remains as fair as possible by preventing situations where objectivity could be compromised, or further allegations could arise.\u003Cbr\u003EThe stay-away process must only be used by the UK Headquarters Safeguarding Team. Safeguarding stay-aways are detailed in POR 16.7.3.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.1.4 Defined terms\u003C/strong\u003E\u003Cbr\u003EPOR 16.7 must only be used by Lead Volunteers (excluding Group Lead Volunteers) or by volunteers holding a Suspensions Lead accreditation. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EThere are two terms used throughout POR 16.7:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003E\u2018suspending authority\u2019 is used to refer to either the relevant Lead Volunteer or to a volunteer with a Suspension Lead accreditation where that accreditation has been awarded by the relevant Lead Volunteer\u00A0\u003C/li\u003E\n\u003Cli\u003E\u2018approver\u2019 is used to refer to either the relevant Lead Volunteer\u2019s Lead Volunteer or to a volunteer with a Suspension Lead accreditation where that accreditation has been awarded by the relevant Lead Volunteer\u2019s Lead Volunteer.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EAs example, if the suspending authority is a District Lead Volunteer (or a Suspension Lead accredited by the District Lead Volunteer), the approver must be the County Lead Volunteer (or a Suspension Lead accredited by the County Lead Volunteer),\u00A0\u003C/p\u003E\n\u003Cp\u003EFor each suspension, the suspending authority and the approver must not be the same person and must not have any conflict of interest (such as being related to each other, but other scenarios should be considered also).\u003C/p\u003E\n\u003Cp\u003EGroup Lead Volunteers must not be a suspending authority nor an approver.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.1.5 Alternative suspending authorities\u00A0\u003C/strong\u003E\u003Cbr\u003EThere are two specific situations where alternative suspending authorities apply: \u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eregarding the UK Chief Volunteer (POR 16.7.4.5)\u00A0\u003C/li\u003E\n\u003Cli\u003Ein exceptional circumstances the UK Headquarters Safeguarding Team may act as the suspending authority when implementing a period of suspension (see POR 16.7.4.5(b)) and ending a period of suspension (see POR 16.7.5.3). In such circumstances the approver is the relevant Lead Volunteer (excluding Group Lead Volunteers).\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.1.6\u003C/strong\u003E\u003Cstrong\u003E\u00A0Incidents involving multiple people\u00A0\u003C/strong\u003E\u003Cbr\u003EThere may be instances where multiple individuals are under investigation for the same incident. In such cases, the focus must be on ensuring that the process is fair, constructive, and consistent for each person involved. While the process must remain fair, constructive, and consistent, individual outcomes may differ based on the conclusions of the enquiry.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.7.2 Mutually agreed restrictions\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.2.1 Purpose\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ESee POR 16.7.1.2 and 16.7.1.3(b).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.2.2 Limitation\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EMutually agreed restrictions must not be applied in safeguarding cases.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.2.3 Implementing a mutually agreed restriction\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe relevant Lead Volunteer must meet with the individual and agree the specific restrictions that will be implemented. These restrictions must not have a duration of more than four weeks.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe restrictions must be approved by the relevant Lead Volunteer\u2019s own Lead Volunteer (for example, County Lead Volunteer in the case of a District Lead Volunteer) and, to ensure clarity, the individual must receive the restrictions in writing along with a mutually agreed action plan.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.2.4 Ending a period of mutually agreed restriction\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EOnce the restriction period ends, the relevant Lead Volunteer and their Lead Volunteer (for example County Lead Volunteer in the case of a District Lead Volunteer) must agree to one of these three outcomes:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eremove the restrictions\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Esuspend the individual (see POR 16.7.4)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Econduct a formal role review (see POR 16.6.3)\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.7.3 Safeguarding stay-away\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.3.1 Purpose\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ESee POR 16.7.1. 2 and 16.7.1.3(c).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.3.2 When to use stay-away\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EStay-away is used when, at the time of referral to the UK Headquarters Safeguarding Team, a decision regarding suspension cannot be made due to insufficient, disputed, or inconsistent information.\u003C/p\u003E\n\u003Cp\u003EStay-away must only be used in the following situations:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ewhen an allegation is made that an individual has acted in a way that could breach the Scouts\u2019 Safeguarding Policy or \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safeguarding-code-of-conduct-for-adults-yellow-card/\u0022 title=\u0022Safeguarding Code of Conduct for Adults - Yellow Card\u0022\u003ESafeguarding Code of Conduct for Adults\u003C/a\u003E (Yellow Card)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ewhen a concern is raised about a volunteer that suggests unsuitability for working with youth members or volunteers in Scouts \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ewhere information is received from a statutory agency relating to concerns about a connected person \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.3.3 Stay-away rules\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe UK Headquarters Safeguarding Team must ensure that the individual must stay-away from all Scouts activities for two weeks. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAdditionally, the UK Headquarters Safeguarding Team must:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Econsult with the relevant Lead Volunteer before making the decision\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure the stay-away is approved by a Safeguarding Manager at UK Headquarters \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eprovide written terms of the stay-away to the individual\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eask the relevant Lead Volunteer to offer the individual an independent liaison person for support\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.3.4 Ending a stay-away\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFollowing a stay-away period, the UK Headquarters Safeguarding Team and relevant Lead Volunteer must decide to:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eextend the stay-away by an additional two weeks, or\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eend the stay-away. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EA stay-away must not exceed a total of four weeks.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.7.4 Initiating a suspension\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.1 Purpose\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ESee POR 16.7.1. 2 and 16.7.1.3(a).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.2 Scope of a suspension\u00A0\u003C/strong\u003E\u003Cbr\u003ESuspension applies to all roles held by the individual in Scouts, meaning that the individual is suspended from membership of Scouts, not just from one or more specific roles.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.3 Initial priority\u003C/strong\u003E\u003Cbr\u003EBefore considering suspension, priority should be given to using Mutually Agreed Restrictions (see 16.7.2).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.4 Involving HQ Safeguarding team in a decision to suspend\u003C/strong\u003E\u003Cbr\u003EBefore considering suspension under reasons POR 16.7.4.5 (a) or (j), the suspending authority must report the concerns and any reportable incidents to the UK Headquarters Safety and Safeguarding Teams in accordance with the Safety and Safeguarding Policies.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.5 Reasons for using suspension\u003C/strong\u003E\u003Cbr\u003ESuspension must only be used in the following circumstances:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003E\u003Cstrong\u003ESerious Criminal Offence\u003C/strong\u003E\u003Cbr\u003Ewhen an allegation of a serious criminal offence is made against an individual\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EStatutory agency involved\u003Cbr\u003E\u003C/strong\u003Ewhen there is involvement of a statutory agency, such as the police, children\u2019s services, a government department, agency, or other public body, resulting in an allegation and an investigation against an individual.\u00A0Suspensions in such cases must remain in effect until all police enquiries or legal proceedings have concluded and subsequently the UK Headquarters Safeguarding Team has concluded internal investigations and considered suitability to return.\u003Cbr\u003EIn such circumstances the UK Headquarters Safeguarding Team is the suspending authority.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EDisputes between adults\u003C/strong\u003E\u003Cbr\u003Ewhen a dispute between adults remains unresolved 30 days after the relevant Lead Volunteer has been informed. Suspension periods in these cases must be less than 90 days, although multiple consecutive suspension periods can occur.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EAction(s) resulted in reputational harm\u003C/strong\u003E\u003Cbr\u003Ewhere the deliberate action or inaction of an individual has caused or could cause significant reputational harm\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EGross misconduct\u003C/strong\u003E\u003Cbr\u003Ewhere the action of an individual may form gross misconduct\u00A0\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EPublicly challenging TSA Policy\u003Cbr\u003E\u003C/strong\u003Ewhen an individual formally challenges the decisions or policies of a local Scout unit or The Scout Association including through non-Scout bodies or social media, seeking to change or overturn the decision or policy\u00A0\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EDisclosure expired\u003C/strong\u003E\u003Cbr\u003EIf an individual has failed to submit a criminal record check application within 30 days [60 days in Northern Ireland, Scotland, BSO and the Overseas Territories] as required by the POR Chapter 16 Teams Table (POR 16.11.1). \u00A0\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003ESafety and Safeguarding learning not complete and in date\u003C/strong\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003ENo longer accepts principles\u003C/strong\u003E\u003Cbr\u003Ean individual no longer accepts the principles of Scouts\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EAction(s) which may have resulted in serious harm\u003C/strong\u003E\u003Cbr\u003Ewhen the actions or inactions of an individual have caused, or could cause, serious harm to a member or a non-member\u00A0\u003C/li\u003E\n\u003Cli style=\u0022font-weight: bold;\u0022\u003EFirst Aid not approved and in date\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EGrowing Roots learning not complete\u003C/strong\u003E\u003Cbr\u003Ean individual fails to complete mandatory learning, as defined in the POR Chapter 16 Teams Table (16.11.1) within the required timeframes\u003C/li\u003E\n\u003Cli\u003Ein cases where a Group or an Explorer Unit is suspended, resulting in all adults appointed to that Group or Unit being suspended as though each were individually suspended\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ESuspension must only be used for reasons in POR 16.7.4.5 (a) to (m) above. In other cases, role or membership ending (POR 16.8) must be used without any preceding period of mutually agreed restriction, safeguarding stay-away, or suspension.\u003C/p\u003E\n\u003Cp\u003EFor suspension reasons (g) and (h) above, a period of suspension must not be longer than 60 days. After 60 days, if the learning is not complete, or if the criminal record check application has not been submitted, then the person\u2019s membership must be ended (POR 16.8.3). For suspension reason (g), the suspension must continue until the outcome of the criminal record check is known.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.6 Mandatory procedure to suspend\u003C/strong\u003E\u003Cbr\u003EA suspension must be initiated by the relevant suspending authority and approved by the relevant approver. \u00A0\u003C/p\u003E\n\u003Cp\u003EFor the UK Chief Volunteer, the Chair of Trustees is the suspending authority and the Board of Trustees serves as the approver.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.7 Restrictions on a suspended person\u00A0\u003C/strong\u003E\u003Cbr\u003ESuspended individuals must not:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eparticipate in any activities related to Scouts\u00A0\u003C/li\u003E\n\u003Cli\u003Einfluence any Scout unit\u2019s operations through any form of communication\u00A0\u003C/li\u003E\n\u003Cli\u003Econtact youth members of Scouts\u00A0\u003C/li\u003E\n\u003Cli\u003Eenter any premises or locations used by Scouts or where Scouts\u2019 activities are held, unless given explicit permission by the suspending authority\u00A0\u003C/li\u003E\n\u003Cli\u003Ewear any Scouts\u2019 uniform, badges, or emblems \u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.8 Trustee responsibilities during suspension\u00A0\u003C/strong\u003E\u003Cbr\u003EAny Trustee responsibilities held by the suspended individual are automatically terminated from the start of the suspension period. If the role is reinstated as part of POR 16.7.5.2, Trustee responsibilities resume at that point.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.9 Failure to observe terms of suspension\u00A0\u003C/strong\u003E\u003Cbr\u003EIf the suspended individual fails to observe the terms of their suspension under POR 16.7.4.7 and POR 16.7.4.11, the relevant Lead Volunteer and their Lead Volunteer should agree to end the individual\u2019s role(s) (POR 16.8).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.10 Obligations for suspension\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe suspending authority must ensure the following:\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe suspended individual is notified of the suspension in writing\u003C/li\u003E\n\u003Cli\u003EThe suspended individual is given the \u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/notes-for-a-person-under-suspension/\u0022 title=\u0022Notes for a person under suspension\u0022\u003Enotes for a person under suspension\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003EAn independent supporter is offered to the suspended individual as a liaison person. This person must be given the \u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/supporting-a-person-under-suspension/\u0022 title=\u0022Supporting a person under suspension\u0022\u003Esupporting a person under suspension resources\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003EThe detail of POR 16.8.4.1 is followed in a manner that is proportionate and appropriate to the nature of the suspension. For example, the requirements for suspension for a serious safeguarding issue will have different requirements to a suspension whilst completing mandatory learning. The discretion is applied by the Lead Volunteer, with advice from the UK Headquarters Safeguarding team where appropriate.\u003C/li\u003E\n\u003Cli\u003EThe suspended individual\u2019s access to Scouts-administered online resources is immediately removed. This includes, but is not limited to, email accounts, social media, websites, cloud file shares, or other online line systems such as Online Scout Manager. However, they must retain sufficient access to systems to be able to address the reason for the suspension if applicable (for example, completing their learning obligations).\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EThe suspension must be recorded on the membership system, which will notify the following people:\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe UK Headquarters Safeguarding Team\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe Team Leader(s) of any team(s) to which the suspended individual belongs, except for Section Team Leaders\u00A0\u003C/li\u003E\n\u003Cli\u003ELead Volunteer(s) responsible for managing the suspended individual\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.4.11 Where a suspended person is a parent of youth members\u003C/strong\u003E\u003Cbr\u003EIf the suspended individual is also the parent of a youth member, the suspending authority and the approver may act together to modify the list of prohibited activities in POR 16.7.4.7. These modifications may change during the suspension period. \u00A0\u003C/p\u003E\n\u003Cp\u003EThe suspended individual must receive written communication outlining the updated list of permitted behaviours. \u00A0\u003C/p\u003E\n\u003Cp\u003EModifications must:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Efollow the guidance of the UK Headquarters Safeguarding Team for safeguarding cases\u003C/li\u003E\n\u003Cli\u003Ebe minimised, allowing only necessary actions (for example dropping off and picking up the child, or attending award presentations)\u003C/li\u003E\n\u003Cli\u003Enot compromise the safety of youth members\u003C/li\u003E\n\u003Cli\u003Enot allow the suspended individual to engage in regulated activity,\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.7.5 End a period of suspension\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.5.1 Automatic ending of a suspension\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFor suspension reasons POR 16.7.4.5 (g) or (h), suspension of the member is automatically lifted by the membership system when the required satisfactory criminal record check or mandatory learning is completed and recorded in the membership system. If a volunteer is also suspended for a different reason this must also be recorded on the membership system and the suspension will remain in place.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.5.2 Non-automatic ending of a suspension\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAt the end of a suspension period, if the suspension has not been automatically lifted under POR 16.7.5.1, the suspending authority must recommend to the approver one of the following outcomes:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EReinstatement of the role(s) \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EEnd the role(s) (POR 16.8)\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThe approver\u2019s decision is final including in cases where there is disagreement with the suspending authority\u2019s recommendation. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe suspending authority must ensure that the suspended person is informed of the outcome in writing, and the outcome is recorded on the membership system. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThere is no right of appeal against the approver\u2019s decision.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.5.3 UK Headquarters Safeguarding Team role at the end of a suspension\u003Cbr\u003E\u003C/strong\u003EAt the end of a period of suspension, UK Headquarters Safeguarding Team may recommend ending the volunteer\u2019s role(s). In this case, the UK Headquarters Safeguarding Team is the suspending authority (as defined in POR 16.7.1.5) and the approver is the relevant Lead Volunteer.\u003C/p\u003E\n\u003Cp\u003EWhere the outcome is ending of one or more of the volunteer\u2019s role(s) from Scouts, POR 16.8.3 and POR 16.8.4 must be followed.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.5.4 UK Headquarters Safeguarding Team may recommend permanent exclusion from membership\u003Cbr\u003E\u003C/strong\u003EAt the end of a suspension, UK Headquarters Safeguarding Team may recommend the permanent ending of, and permanent exclusion from, membership of the volunteer from Scouts (POR 16.11.3 Safeguarding and Vetting Decision Guidance). In this case, UK Headquarters Safeguarding Team is the suspending authority (as defined in POR 16.7.1.4) and the approver is a Chief Volunteer.\u003C/p\u003E\n\u003Cp\u003EWhere the outcome is permanent ending of, and permanent exclusion from, membership of the volunteer from Scouts, POR 16.8.4 and POR 16.8.5 must be followed.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.5.5 Ending a long-standing suspension \u003Cbr\u003E\u003C/strong\u003EUK Headquarters Safeguarding Team may end membership for an individual who has been suspended for 18 months or more, typically due to them being under investigation by a statutory agency.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EWhere the outcome is ending of membership, POR 16.8.4 must be followed and there is no right of appeal against the approver\u2019s decision if it is due to an ongoing statutory investigation.\u003C/p\u003E\n\u003Cp\u003EIn any other circumstances there is a right of appeal as set out in POR 16.7.5.6.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.5.6 Appealing an outcome determined by UK Headquarters Safeguarding Team \u003Cbr\u003E\u003C/strong\u003EIf an individual disagrees with the outcome under POR 16.7.5.3, POR 16.7.5.5 or POR 16.8.3.7 they must raise their disagreement with the Head of Governance at UK Headquarters within 14 days. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ESuch an appeal will be allowed only on either of these two grounds:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ewhere there is new information available that was not considered\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea required process was not followed that could have altered the decision to end membership. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EGrounds to appeal the decision must be considered by the UK Headquarters\u2019 Head of Governance, the Head of Legal Services and the Chief Volunteering Officer (with a quorum of two). \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Head of Governance at UK Headquarters will determine whether the appeal meets these criteria. \u0026nbsp;If it does, Head of Safeguarding at UK Headquarters will review it together with the UK Chief Volunteer\u2019s nominee.\u003C/p\u003E\n\u003Cp\u003EThe Head of Governance at UK Headquarters must ensure that the individual receives a written, final outcome. There is no further right to complain or appeal after this appeal process is completed.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.5.7 Appealing a permanent ending of, or permanent exclusion from, membership determined by UK Headquarters Safeguarding Team\u003Cbr\u003E\u003C/strong\u003EIf an individual disagrees with the outcome under POR 16.7.5.4, they must raise their disagreement with the Head of Governance at UK Headquarters within 14 days. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ESuch an appeal against exclusion decisions will be allowed only on either of these two grounds: \u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ewhere there is new information available that was not considered\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea required process was not followed that could have altered the decision to end membership. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EGrounds to appeal the decision must be considered by the UK Headquarters\u2019 Head of Governance, the Head of Legal Services and the Chief Volunteering Officer (with a quorum of two). \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Head of Governance at UK Headquarters will determine whether the appeal meets these criteria. If it does, a panel including the Chair of the Safeguarding Committee, the UK Chief Volunteer\u2019s nominee, and a member of the UK Headquarters\u2019 Executive Leadership Team will review the case.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Head of Governance at UK Headquarters must ensure that the individual receives a written, final outcome. There is no further right to complain or appeal after this appeal process is completed.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E16.7.6 Obligations following the suspension of a person\u003C/h4\u003E\n\u003Cp\u003EThese obligations apply to any individual whose membership is suspended.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.6.1 Proportionate obligations during suspension \u003Cbr\u003E\u003C/strong\u003EWhere membership is suspended under POR 16.7.4, the detail of POR 16.8.5.1 must be followed, though in a manner that is proportionate and appropriate to the nature of the suspension.\u003C/p\u003E\n\u003Cp\u003EFor example, the requirements for suspension for a serious safeguarding issue will have different requirements to a suspension whilst completing mandatory learning.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe discretion is applied by the Lead Volunteer, with advice from the UK Headquarters Safeguarding team where appropriate.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E16.7.6.2 Access to Scouts-administered systems during suspension\u0026nbsp;\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAccess to Scouts-administered online resources must also be immediately suspended. This includes, but is not limited to, email accounts, social media, websites, cloud file shares or other online line systems such as Online Scout Manager.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EHowever, the suspended adult must retain sufficient access to systems to be able to address the reason for the suspension if applicable (for example completing their learning obligations).\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/16-adult-roles/167-apply-suspension-or-other-restrictions/","id":48454,"nodeName":"16.7 Apply suspension or other restrictions","title":"Apply suspension or other restrictions","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Apply suspension or other restrictions","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","subHeader":"Find out Scouts\u0027 policy and rules for adults volunteering with Scouts.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80ODQ1NCJ9","canonicalUrl":"https://www.scouts.org.uk/por/16-adult-roles/167-apply-suspension-or-other-restrictions/"}