{"number":"5a.3","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5a.3.1.1 Key requirement\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EGroups and Explorer Units must be properly accommodated and equipped in order to carry out their training programmes.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.1.2 Trustee responsibilities\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EGroup, District and County Trustees must ensure that all legal requirements in their jurisdiction (see POR 5a.1.1) relevant to the ownership of all property and equipment or to the leasing or hiring of premises are met.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5a.3.2 Property and Equipment \u2013 all countries except Scotland\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.2.1 Title\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAll freehold, leasehold or licensed land, with or without buildings, must be held by at least two and no more than four Holding Trustees (POR 5a.3.2.2) appointed as specified\u003Cbr\u003E\u003Cbr\u003EUNLESS\u003C/li\u003E\n\u003Cli\u003ETitle to the said land is held by a Custodian Trustee on behalf of the Scout Unit, for example SATC or the Official Custodian for Charities.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.2.2 Holding Trustees \u003Cbr\u003E\u003C/strong\u003EHolding Trustees of land must be appointed under either a Declaration of Trust or named as the Trustees in the relevant Conveyance, Lease, Licence or such other Deed, Transfer or other formal agreement as may be necessary in the circumstances. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThese trust deeds or agreements must make sure the Scout Unit can comply with The Scout Association\u2019s Royal Charter, Bye laws and with POR, as well as any jurisdictional requirements that apply to where the Scout Unit is based.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe SATC will hold land upon standard trusts which have been approved by the SATC\u2019s legal advisers.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.2.3 SATC as Custodian Trustee \u003Cbr\u003E\u003C/strong\u003EThe SATC can be appointed by Scout bodies in England and Wales to hold title to land as Custodian Trustee only and, as such, the SATC cannot have any responsibility for the decision-making or day-to-day management of the Scout unit or its land. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe SATC is also unable to negotiate land or property matters on behalf of Scout bodies. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe SATC must be appointed through its proper procedure for which a standard fee is chargeable. Contact the SATC in writing at Gilwell Park, Chingford, London E4 7QW or at\u0026nbsp;\u003Ca href=\u0022mailto:trust.corporation@scout.org.uk\u0022\u003Etrust.corporation@scout.org.uk\u003C/a\u003E\u003C/p\u003E\n\u003Cp\u003EAs Custodian Trustee, the SATC must obtain instructions regarding the land or property from a member of the relevant Scout body\u2019s Trustee Board or a person or persons properly authorised by that Trustee Board to instruct the SATC. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.2.4 Declaration of Trust\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA suggested template for a Declaration of Trust suitable for local Trustees to declare Trust when intending to hold title to land, is available from The Scout Association\u2019s Legal Services Department which should then be amended and checked by a local solicitor acting for the Group, District or County to reflect the particular local circumstances.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5a.3.3 Property and Equipment \u2013 Scotland\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.3.1 Custodian arrangements\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Scout Association Trust Corporation (SATC) does not operate in Scotland. In Scotland, the rules in POR 5a.3.3 apply in regard to the ownership of property and equipment.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.3.2 Title and Deed of Trust\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAny heritable property which the Scottish Council, any Regional Scout Council, any District Scout Council or any Group may acquire by purchase, lease, gift or otherwise shall be vested in and the Title thereto shall be taken in the names of:\u0026nbsp;\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003Ea. In the case of the Scottish Council:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli style=\u0022list-style-type: none;\u0022\u003E\n\u003Cul\u003E\n\u003Cli style=\u0022list-style-type: none;\u0022\u003E\n\u003Cul style=\u0022list-style-type: circle;\u0022\u003E\n\u003Cli\u003Ethe Chief Volunteer of Scotland\u003C/li\u003E\n\u003Cli\u003Ethe Chair\u003C/li\u003E\n\u003Cli\u003Ethe Treasurer of the Board of Trustees of Scouts Scotland\u003C/li\u003E\n\u003Cli\u003Ethe Chief Executive Officer\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003Eor any three of them for the time and their successors in office as Trustees for the Scottish Council.\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003Eb. In the case of a Regional Scout Council, District Scout Council or Group Scout Council:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli style=\u0022list-style-type: none;\u0022\u003E\n\u003Cul\u003E\n\u003Cli style=\u0022list-style-type: none;\u0022\u003E\n\u003Cul style=\u0022list-style-type: circle;\u0022\u003E\n\u003Cli\u003Ethe Regional Lead Volunteer\u003C/li\u003E\n\u003Cli\u003Ethe Regional Chair\u003C/li\u003E\n\u003Cli\u003Ethe Regional Treasurer of the Region Trustee Board\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003Eor any two of them for the time and their successors in office as Trustees for the benefit of the Regional Scout Council, District Scout Council or Group as the case may be.\u003C/p\u003E\n\u003Cp\u003EA Deed of Trust should exist for all heritable property setting out the rights and responsibilities of Regions, Districts and Groups. A template is available from Scottish Headquarters. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EWhere historic Title Deeds are still vested in the Trustee Office Bearers of former Counties, Shires or Areas, these are still legally acceptable through a Deduction of Title lodged with, and accepted by \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.eservices.ros.gov.uk/auth/login\u0022 target=\u0022_blank\u0022 title=\u0022Registers of Scotland\u0022\u003ERegisters of Scotland\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.3.3 Trustee powers\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ESuch Trustees from POR 5a.3.3.2, or a majority of them, have power to sell in respect of the heritable property or any part thereof vested in them as aforesaid, and they have the power to borrow on the security thereof for the benefit of Scouts Scotland, the Regional Scout Council, District Scout Council or Group as the case may be.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.3.4 Moveable property\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll moveable property including cash and debts due to the Scottish Council, any Regional Scout Council, any District Scout Council or any Group, and claims of every description competent to them shall be held to be vested in the Scottish Council, the Regional Scout Council, the District Scout Council or the Group.\u003C/p\u003E\n\u003Cp\u003EPower to take any proceedings necessary to safeguard, recover, vindicate or pursue the same shall be vested in respectively:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe Chief Volunteer of Scotland, the Chair, the Treasurer of the Board of Trustees and the Chief Executive Officer for the time or any two of them.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe Regional Lead Volunteer, the Regional Chair, and the Regional Treasurer for the time or any two of them.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe District Lead Volunteer, the District Chair, and the District Treasurer for the time or any two of them.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe Group Lead Volunteer, the Group Chair, and the Group Treasurer for the time or any two of them.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.3.5 Leases\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAny leases, except heritable leases as aforementioned, and other probative writings entered into by the Scottish Council (or the Board of Trustees of Scouts Scotland on its behalf), any Regional Scout Council, any District Scout Council or any Group shall be executed for and on their behalf by those listed in (a), (b), (c) and (d) above respectively.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5a.3.4 Land occupied but not owned by Groups, Districts and Counties\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.4.1 Rental properties\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Group, District or County Trustee Board should obtain a formal written agreement regarding land or premises that they are renting. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIn any event, no large amount of capital should be expended on buildings or other improvements unless the Group, District or County has at least seven years uninterruptible interest remaining in the said land.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.4.2 Rates relief\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Group, District or County Treasurer should ensure that all possible relief from rates is obtained for all property that they are liable to pay rates on.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5a.3.5 Property - Sponsored Groups \u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.5.1 Sponsoring authorities\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAgreements with Sponsoring Authorities must identify property belonging to the Sponsoring Organisation and that belonging to the Group.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.5.2 Property owned by Sponsored Groups\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EProperty owned by the Sponsored Group as recorded in such agreements must be administered as required by these rules.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5a.3.6 Disposal of Property at Amalgamation\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.6.1 Declarations of Trust\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Model \u2018Declarations of Trust\u2019 referred to contain certain provisions for the amalgamation of Groups, Districts and Counties.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.6.2 Change of Trustees at amalgamation\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe retiring Trustees of the Group, District or County which are amalgamating must hand to the Trustees of the new Group, District or County all documents of title and the keys to any buildings which the former had. \u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5a.3.7 Disposal of Property at Closure \u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.7.1 Transfer at closure \u003Cbr\u003E\u003C/strong\u003EThe property of a Group, District or County which ceases to exist will automatically pass to the District Scout Council, County Scout Council or UK Headquarters as appropriate unless there is some pre-existing arrangement by which the property passes to another beneficiary. \u00A0\u003C/p\u003E\n\u003Cp\u003ESuch property must be treated in the same way as other assets.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5a.3.8 Joint Occupation of Premises by Joint Scout and Guide Units\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5a.3.8.1 Declaration of Trust\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EA special Declaration of Trust, which must provide for the formation of a joint management committee, must be drawn up if the premises are to be owned and occupied jointly by Scout and Guide units. \u00A0\u003Cbr\u003EThis does not apply if the premises are used jointly under licence or if the premises are occupied by other similar arrangements. \u00A0\u003C/li\u003E\n\u003Cli\u003EA model Declaration of Trust is available from The Scout Association\u2019s Legal Services department. Changes to this Declaration, or any alternative trust deed used to document jointly owned and occupied property must make sure the Scout Unit can comply with The Scout Association\u2019s Royal Charter, Bye laws and with POR, as well as any jurisdictional requirements that apply to where the Scout Unit is based. \u00A0\u003C/li\u003E\n\u003Cli\u003ENo changes to the model Declaration of Trust are permitted without the approval of The Scout Association\u2019s Legal services department if the property is to be held by the Scout Association Trust Corporation.\u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5a-charity-obligations-for-groups-districts-counties/5a3-land-and-property/","id":85568,"nodeName":"5a.3 Land and property","title":"Land and property","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Land and property","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU2OCJ9","canonicalUrl":"https://www.scouts.org.uk/por/5a-charity-obligations-for-groups-districts-counties/5a3-land-and-property/"}