{"number":"5b.3","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E5b.3.1.1 Scope\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe rules in POR 5b.3 applies to each Group, District and County, whether or not it is registered with a charity regulator.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.1.2 Model constitution\u00A0\u003C/strong\u003E\u003Cbr\u003EEvery charity within the Scouts\u2019 federation of charities must have an agreed constitution. Although a charity may agree its own constitution, it is very strongly encouraged that each Group, District and County adopts the relevant model constitutions from those provided in POR Chapters 5c and 5d.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.1.3 Varying the model constitution\u00A0\u003C/strong\u003E\u003Cbr\u003EAny variations to the model constitution must be consistent with the rest of POR, and must\u202Fnot cause the Group, District or County to operate in a manner that breaches POR.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.1.4 Adopting the model constitution unchanged\u00A0\u003C/strong\u003E\u003Cbr\u003EA Group, District, or County which adopts unchanged the relevant model constitution from POR Chapter 5c or 5d must record in their AGM minutes that the POR Chapter 5c or 5d model constitution is fully adopted as its constitution. In this case, a copy of the constitution does not need to be attached to the AGM minutes \u2013 it is sufficient for the adoption of the relevant constitution from POR Chapter 5c or 5d to be stated in the AGM minutes, though the minute recording the adoption should include the phrase \u201Cas may be amended in POR from time to time\u201D.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.1.5 \u003Cspan class=\u0022NormalTextRun SCXW260883206 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Arial\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito 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Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Default Paragraph Font\u0026quot;]}\u0022\u003EAdopting the model constitution with local amendments\u003C/span\u003E\u00A0\u003C/strong\u003E\u003Cbr\u003EA Group, District, or County which adopts the model constitution in POR Chapter 5c or Chapter 5d as appropriate but makes a local amendment to the model constitution, must describe the amendment at their AGM, gain the Scout Council\u2019s approval for the local amendments, and record in the minutes of their AGM:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe adoption of the model constitution from POR Chapter 5c or Chapter 5d as the basis of their constitution, though the minute recording the adoption should include the phrase \u201Cas may be amended in POR from time to time\u201D\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe specifics of the local amendment(s) that it has adopted.\u00A0\u003C/li\u003E\n\u003Cli\u003Eclear reasoning for each local amendment.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.1.6 Adopting a different constitution \u003Cbr\u003E\u003C/strong\u003EA\u202FGroup, District, or County which adopts its own constitution, must describe at the AGM, gain the Scout Council\u2019s agreement to the differences and record in the minutes of their AGM:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe differences between their constitution and the relevant model constitution from POR Chapter 5c or Chapter 5d \u2013 the minute should make it clear that it is the most recent edition of POR (as at the AGM) is being used for the comparison\u00A0\u003C/li\u003E\n\u003Cli\u003Eclear reasoning for each of the differences \u00A0\u003C/li\u003E\n\u003Cli\u003Econfirmation that their Scout Council AGM recognises that it has approved a constitution that is not based around the model constitution from POR, and that the Scout Council has fully endorsed the differences between their constitution and the model constitution\u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5b.3.2 Scout Council \u2013 Annual General Meeting\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.1 Timing\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EEach Scout Council must hold an Annual General Meeting (AGM) within six months of the end of the Group\u2019s, District\u2019s or County\u2019s financial year. Trustee Boards should give all members of their Scout Council at least four weeks\u2019 notice of the date of the AGM.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.2 Trustee Annual Report and Accounts\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EBefore the AGM, the Trustee Board must prepare and approve the Trustees\u2019 Annual Report and the annual statement of accounts. The accounts must have completed their examination by an appropriate auditor or independent examiner (see POR 5e.3). This must include the formal approved report from the auditor or independent examiner.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.3 Minutes and Report filing\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFollowing each AGM, the Trustee Board administration must ensure that the Trustees\u2019 Annual Report and Accounts, including the formal approved report from the auditor or independent examiner are filed as described in POR 5e.2.1.2 and 5e.2.1.3.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EBecause the minutes of the AGM cannot be formally approved by the Scout Council until the charity\u2019s next AGM, it is good practice for the new Trustee Board to verify the draft Minutes of the AGM at their first meeting following the AGM, \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.4 Group Scout Council \u2013 ex officio members\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EEx\u202Fofficio members of the Group Scout Council are:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eall adult members of the Group \u2013 see Group roles listed in the POR Chapter 16 Teams Table \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall Young Leaders who are members of a Section Team of one of the Group\u2019s sections\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall Patrol Leaders of the Troop(s) in the Group\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall parents of Squirrels, Beavers, Cubs and Scouts in the Group\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall members of the Explorer Section Team of an Explorer Unit partnered with the Group, if so specified in a Partnership Agreement between the Unit, the Group and the District\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall Explorers of an Explorer Unit partnered with the Group, if so specified in a Partnership Agreement between the Unit, the Group and the District\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall parents of Explorers of an Explorer Unit partnered with the Group, if so specified in a Partnership Agreement between the Unit, the Group and the District\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe Sponsoring Authority, where there is one, or its nominee\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe District Lead Volunteer\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe District Chair \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.5 District Scout Council \u2013 ex officio members\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EEx\u202Fofficio members of the District Scout Council are:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAll adult members with a role in one of the District\u2019s teams or sub-teams - see District roles listed in the POR Chapter 16 Teams Table \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAll adults with the following appointments in the Groups in the District\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EGroup Lead Volunteers and Group Leadership Team Members\u003C/li\u003E\n\u003Cli\u003ESection Team Leaders and Team Members\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EGroup Trustee Board members (Chairs, Treasurers, Trustees)\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EAll Explorers (including Young Leaders) in the District\u003C/li\u003E\n\u003Cli\u003EAll members of the District Scout Network\u003C/li\u003E\n\u003Cli\u003Eall parents of all Explorers (including Young Leaders) in the District\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E(\u003Csup\u003E[NI]\u003C/sup\u003E only) Regional Lead Volunteer\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Chair\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.6 County Scout Council [Counties with Districts] \u2013 ex officio members\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003E(\u003Csup\u003E[NI]\u003C/sup\u003E POR 5b.3.2.6 does not apply in Northern Ireland) \u0026nbsp;\u003Cbr\u003EIMPORTANT: Use POR 5b.3.2.6 only for Counties that have two or more Districts. For Counties with no Districts, use POR 5b.3.2.7.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EEx\u202Fofficio members of the County Scout Council are:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eall adult members with a role in one of the County\u2019s teams or sub-teams \u2013 see County roles in the POR Chapter\u202F16 Teams Table \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAll adults with the following appointments in the Scout Districts in the County\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EDistrict Lead Volunteers and District Leadership Team Members\u003C/li\u003E\n\u003Cli\u003EDistrict Trustee Board Chairs, Treasurers and Trustees\u003C/li\u003E\n\u003Cli\u003EDistrict Youth Leads\u003C/li\u003E\n\u003Cli\u003EDistrict representatives (2 per District) selected by their respective District Scout Councils at their AGM\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003Ethe Regional Lead Volunteer (in England, Wales, the Channel Islands and the Isle of Man)\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.7 County Scout Council [Counties with no Districts] \u2013 ex officio members\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003E(\u003Csup\u003E[NI]\u003C/sup\u003E POR 5b.3.2.7 does not apply in Northern Ireland) \u0026nbsp;\u003Cbr\u003EIMPORTANT: Use POR 5b.3.2.7 only for Counties that have no Districts.\u0026nbsp;\u003Cbr\u003EFor Counties with two or more Districts use POR 5b.3.2.6.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EEx\u202Fofficio members of the County Scout Council are:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eall adult members with a role in one of the County\u2019s teams or sub-teams \u2013 see County roles in the POR Chapter\u202F16 Teams Table \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall Group Lead Volunteer(s) and Group Leadership Team Members of each Group in the County\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall Group Lead Volunteer(s) and Group Leadership Team Members of each Group in the County\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall Section Team Members of each Group in the County\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall Group Trustee Board members (Chairs, Treasurers, Trustees) of each Group in the County\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall Explorers (including Young Leaders) in the County\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall members of the Scout Network in the County\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eall parents of all Explorers (including Young Leaders) in the County\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe Regional Lead Volunteer (in England, Wales, the Channel Islands and the Isle of Man)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe UK Chief Volunteer for International (for the Overseas Territories)\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.8 Appointed members of a Scout Council\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe appointed members of a Group, District or County Scout Council are other supporters of the Group, District or County.\u003C/p\u003E\n\u003Cp\u003EThey are appointed by the Scout Council at their AGM on the recommendation of the Trustee Board for a fixed period not exceeding three years. Subsequent reappointments are permitted.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EA Scout Council does not need to have any appointed members.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.9 Community members of a Scout Council\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe community members of a Group, District or County Scout Council are representatives of the local community appointed because of their role rather than by their name. For example, local headteachers, or Parish Council members.\u003C/p\u003E\n\u003Cp\u003EThey are appointed by the Scout Council at their AGM, on the recommendation of the Trustee Board, for a period of one year. Subsequent reappointments are permitted.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EA Scout Council does not need to have any community members.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.10 Numbers of appointed and community Scout Council members\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe total number of appointed and community members of a Group, District or County Scout Council must not exceed the number of ex officio members.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.11 Membership status of Scout Council members\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EMembership of a Scout Council does not in itself provide any member status of Scouts.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.12 Right of attendance\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer has the right of attendance at each Group Scout Council meeting in the County (\u003Csup\u003E[NI]\u003C/sup\u003E this right of attendance also applies to Regional Lead Volunteers).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.2.13 Ending membership of a Scout Council member\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAn individual\u2019s membership of a Group, District or County Scout Council ends when any of these events occur:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe Scout Council member resigns\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe Scout Council member no longer qualifies as a member of the relevant Scout Council\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe Scout Council is dissolved\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EScout Council membership is terminated by UK Headquarters following a recommendation by the relevant Trustee Board. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E5b.3.3 Trustee Board Membership\u0026nbsp;\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.1 Numbers of Trustees\u00A0\u003C/strong\u003E\u003Cbr\u003EA Trustee Board should comprise a maximum of twelve Trustees (the total of all ex officio, appointed and co-opted Trustee categories), with a minimum of five Trustees. The maximum number of Trustees must be approved by the Scout Council at its AGM.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.2 \u003Cspan class=\u0022NormalTextRun SCXW56516475 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Arial\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito Sans,Arial,Calibri\u0026quot;,268442635,\u0026quot;22\u0026quot;,134224900,\u0026quot;false\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,335559739,\u0026quot;0\u0026quot;,335559738,\u0026quot;240\u0026quot;,335559682,\u0026quot;4\u0026quot;,335559683,\u0026quot;2\u0026quot;,335560102,\u0026quot;9\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777804,\u0026quot;5b.%1\u0026quot;,469777803,\u0026quot;left\u0026quot;,469777815,\u0026quot;multilevel\u0026quot;,469769242,\u0026quot;65533,0\u0026quot;,335559685,\u0026quot;3261\u0026quot;,335559991,\u0026quot;1701\u0026quot;,536884268,\u0026quot;{46bf78b4-4e28-56ef-b4ad-2f6010b8ba54}{1}\u0026quot;,335552541,\u0026quot;0\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,134245529,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Level 1\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,469777841,\u0026quot;Nunito Sans\u0026quot;,469777842,\u0026quot;Arial\u0026quot;,469777843,\u0026quot;\u6E38\u660E\u671D\u0026quot;,469777844,\u0026quot;Nunito Sans\u0026quot;,469769226,\u0026quot;Nunito Sans,Arial,Calibri\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,201341986,\u0026quot;3\u0026quot;,335551500,\u0026quot;0\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Default Paragraph Font\u0026quot;]}\u0022\u003ECharity Trustees\u003C/span\u003E\u00A0\u003C/strong\u003E\u003Cbr\u003EEach ex\u202Fofficio, appointed and co-opted member of the Trustee Board is a charity Trustee of the Group, District or County.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.3 Ages of Trustees and members of Trustee Board sub-teams\u003C/strong\u003E\u003Cbr\u003EIt is good practice for a Trustee Board to have at least two Trustees aged between their 18th and 25th birthdays.\u003C/p\u003E\n\u003Cp\u003EIt is good practice for a sub-team of a Trustee Board to have at least two members aged between their 18th and 25th birthdays.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.4 Minimum ages of Trustees\u00A0\u003C/strong\u003E\u003Cbr\u003EA person must have reached their 18th birthday before they take on a Trustee role in Scouts. This applies whether or not the Federation member is a registered charity.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.5 Types of Trustees\u00A0\u003C/strong\u003E\u003Cbr\u003EThere are three classifications of Trustee:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EEx\u202Fofficio \u00A0\u003Cbr\u003EThese people are Trustees by virtue of their role in Scouts. They are a vital part of the Trustee Board, providing a clear link with the leadership and operation of the charity. \u00A0They are:\u00A0\n\u003Cul\u003E\n\u003Cli\u003EFor the Group Trustee Board \u2013 the Group Lead Volunteer\u00A0\u003C/li\u003E\n\u003Cli\u003EFor the District Trustee Board \u2013 the District Lead Volunteer and the District Youth Lead\u00A0\u003C/li\u003E\n\u003Cli\u003EFor the County Trustee Board \u2013 the County Lead Volunteer and the County Youth Lead.\u00A0\u003Cbr\u003E\u003Cbr\u003EThere is only one ex\u202Fofficio Trustee role for each of the above roles, so where there are joint role holders for a role, the role holders must decide, in discussion with the Chair, which of them should be the ex\u202Fofficio Trustee. However, each role holder of any of the above roles must be eligible to be a Trustee (as specified in POR 16.1.3.1(g) and POR 16.2.2.1(e)).\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003E\n\u003Cp\u003EAppointed by the Scout Council.\u00A0\u003Cbr\u003EThese Trustees are appointed by the Scout Council at their AGM following a rigorous and transparent selection process agreed by the members of the Trustee Board. This includes the Chair and Treasurer roles.\u00A0\u003Cbr\u003EThe proposal from the Trustee Board is received by the Scout Council at their AGM. The proposal from the Trustee Board does not require seconding by a member of the Scout Council. The action of the Scout Council is to approve or not approve the proposed name(s) from the Trustee Board.\u00A0\u003Cbr\u003EVacancies for appointed Trustees only occur at the end of their period of appointment. For example, a District Chair may have been appointed for three years and so does not need to be re-appointed or re-selected after years one and two.\u00A0\u003C/p\u003E\n\u003C/li\u003E\n\u003Cli\u003E\n\u003Cp\u003ECo-opted by the Trustee Board\u00A0\u003Cbr\u003EThese Trustees are appointed by the Trustee Board. \u00A0Co-opting offers the Trustee Board a way of broadening its skills mix or to introduce potential new Trustees mid-year, as well as providing a method of filling vacancies that may occur between AGMs.\u00A0\u003Cbr\u003EThe Trustee Board must ensure that any co-opted appointments are made following an appropriate selection process, similar to that described for Appointed Trustees.\u00A0\u003C/p\u003E\n\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.6 Selecting and appointing Trustees\u00A0\u003C/strong\u003E\u003Cbr\u003EThe Trustee vacancies should be advertised widely, including to all members of the Scout Council aged 18 or over, so that it is clear that it is an \u003Ca href=\u0022/volunteers/running-things-locally/trustee-boards/recruiting-new-trustees/open-selection-process-for-appointing-trustees/\u0022 title=\u0022Open Selection Process for Appointing Trustees\u0022\u003Eopen selection process\u003C/a\u003E. It may include a nominations process or an election process or other locally appropriate procedures\u00A0\u003C/p\u003E\n\u003Cp\u003EPersons recommended for appointment to the Trustee Board may include members of the Scout Council but may also include people from outside the Scout Council (including people from outside Scouts) provided that there is no conflict of interest.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.7 Persons disqualified as Trustees\u00A0\u003C/strong\u003E\u003Cbr\u003ECertain people are disqualified from being members of Trustee Boards by virtue of the Charities Acts (in Scotland, the Charities and Trustee Investment (Scotland) Act 2005). This must be determined during the appointment process through the Trustee\u2019s declaration and by Trustee eligibility checks (POR 16.1.3.1(d) and (e) and 16.2.2.1(d) and (e)).\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.8 Conflicts of interest\u00A0\u003C/strong\u003E\u003Cbr\u003EGovernance roles must be distinct to help manage conflicts of interest.\u00A0\u003C/p\u003E\n\u003Cp\u003EThis includes a requirement that the roles of Chair and Treasurer must be kept separate and be undertaken by two different people. Further, to ensure no conflict of interest, the roles of Chair and Treasurer should not be undertaken by close family members (including husband and wife, parent and child).\u00A0\u003C/p\u003E\n\u003Cp\u003ESubject to the conflict of interest rules (see POR Chapter 16 and the definition of \u2018conflict of interest\u2019 in the POR Definitions Chapter), a Trustee may be a member of more than one Trustee Board.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.9 Trustees - term of appointment\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAppointed Trustees (including Chair and Treasurer) are appointed by the Scout Council at their AGM for an initial period of no longer than three years. The Scout Council may agree further periods of appointment.\u00A0\u003C/li\u003E\n\u003Cli\u003ECo-opted Trustees are appointed by the Trustee Board for an initial period of one year. Further periods of appointment may be agreed by the Trustee Board, however co-opted Trustees are encouraged to move to being appointed Trustees at the next AGM.\u00A0\u003C/li\u003E\n\u003Cli\u003EAppointed and co-opted Trustees must serve no more than nine years in any Trustee role on the specific Trustee Board (this includes Chair and Treasurer). As example, if a Trustee served three years and then became Treasurer on the same Trustee Board, that person could serve as Treasurer for no more than six years.\u00A0\u003C/li\u003E\n\u003Cli\u003EEx\u202Fofficio Trustees serve as a Trustee for as long as they hold the ex\u202Fofficio role. Their membership of the Trustee Board ceases as soon as they are no longer in a role that includes Trustee responsibility.\u00A0\u003Cbr\u003EIf their ex\u202Fofficio role is held for less than nine years, then they may hold an appointed or co-opted Trustee role to a maximum of nine years as a Trustee on the specific Trustee Board, including their time as an ex\u202Fofficio Trustee. As example, if a Group Lead Volunteer served five years in that role and then became an appointed Trustee on the Group Trustee Board, that person could serve as an appointed Trustee for no more than four years.\u00A0\u003C/li\u003E\n\u003Cli\u003EA volunteer who has been a Trustee on a specific Trustee Board for a total of nine years (which need not be consecutive) may be considered for re-appointment to the same Trustee Board after a gap of a minimum of three years. If so reappointed, the nine-year rule above also applies from the date of reappointment.\u00A0\u003Cbr\u003EThe nine-year Trustee maximum term rule comes into effect from the Federation member\u2019s AGM held during 2024 \u2013 it does not include years served as a Trustee prior to the 2024 AGM.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.10 Supporting Trustee skills\u00A0\u003C/strong\u003E\u003Cbr\u003EAll Trustees must complete learning as specified in POR Chapter 16.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.11 Membership system\u00A0\u003C/strong\u003E\u003Cbr\u003EAll Trustees, and members of sub-teams, must be recorded on the membership system.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.12 Action following resignation\u00A0\u003C/strong\u003E\u003Cbr\u003EIf a Trustee Board Chair or Treasurer resigns, then POR 16.9.2 must be followed. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.13 Effective Trustee Board administration\u00A0\u003C/strong\u003E\u003Cbr\u003EEach Trustee Board must have effective administration support. The administration may be provided by one or more persons as appropriate to the Trustee Board. \u00A0\u003C/p\u003E\n\u003Cp\u003EThe administration role(s) are \u2018operational\u2019 role(s) and will typically be member(s) of the Group Leadership Team, the District Support Team or the County Support Team as appropriate, or one of their sub-teams. \u00A0\u003C/p\u003E\n\u003Cp\u003EA Trustee Board member should not take minutes at a meeting, as it makes it difficult for them to properly contribute to the meeting and meet their trustee responsibilities. \u00A0\u003C/p\u003E\n\u003Cp\u003EMore information is available about \u003Ca href=\u0022/volunteers/running-things-locally/trustee-boards/tools-to-support-trustee-boards/\u0022 title=\u0022Tools to support Trustee Boards\u0022\u003Etools to support Trustee Boards\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5b.3.3.14 Right of attendance and invited attendees\u00A0\u003C/strong\u003E\u003Cbr\u003EPeople invited to attend a meeting of the Trustee Board, or with right of attendance, may be present at the meeting but are not charity Trustees and have no voting rights.\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe District Lead Volunteer, the District Chair and the County (\u003Csup\u003E[NI]\u003C/sup\u003E\u202FCountry) Lead Volunteer each have the right of attendance at meetings of each of the Group Trustee Boards in the Districts in the County (\u003Csup\u003E[NI]\u003C/sup\u003E\u202FCountry). \u00A0\u003C/li\u003E\n\u003Cli\u003EThe County (\u003Csup\u003E[NI]\u003C/sup\u003E\u202FCountry) Lead Volunteer and the County (\u003Csup\u003E[NI]\u003C/sup\u003E\u202FCountry) Chair each have the right of attendance at meetings of each of the District Trustee Boards in the County (\u003Csup\u003E[NI]\u003C/sup\u003E\u202FCountry).\u003C/li\u003E\n\u003Cli\u003EThese members have the right of attendance at meetings of the County Trustee Board:\u00A0\n\u003Cul\u003E\n\u003Cli\u003Ethe Regional Lead Volunteer (in England and in Wales)\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe Chief Volunteer of Scotland (in Scotland)\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe UK Chief Volunteer for International (for British Scouting Overseas and for each of the five Overseas Territories)\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003EThese members must be invited to attend meetings of the County Trustee Board: \u00A0\n\u003Cul\u003E\n\u003Cli\u003Ethe County\u2019s Nominated Member(s) on the Council of The Scout Association \u00A0\u003C/li\u003E\n\u003Cli\u003Ethe County\u2019s Nominated Youth Representative on the Council of The Scout Association \u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003ERight of attendance at Group Trustee Boards also extends to:\u00A0\n\u003Cul\u003E\n\u003Cli\u003EThe Sponsoring Authority (or their delegate) of a Sponsored Group\u00A0\u003C/li\u003E\n\u003Cli\u003EFor a Joint Scout and Guide Group, the Guide equivalent of the Group Lead Volunteer has right of attendance at the Scout Trustee Board.\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/5b-local-governance-of-groups-districts-and-counties/5b3-constitution-requirement/","id":85574,"nodeName":"5b.3 Constitution - requirement","title":"Constitution - requirement","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Constitution - requirement","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84NTU3NCJ9","canonicalUrl":"https://www.scouts.org.uk/por/5b-local-governance-of-groups-districts-and-counties/5b3-constitution-requirement/"}