{"number":"9","url":"/por/9a-activities/","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EChapter 9a is formed from sections 9.1, 9.2, 9.3, 9.4, 9.6, 9.7, 9.8, 9.9 from Autumn 2025 POR.\u003C/p\u003E\n\u003Cp\u003ESection 4.3.10 (Ratios) from Autumn 2025 POR has been moved into 9a.1 (see 9a.1.1, 9a.1.2 and 9a.1.3).\u003C/p\u003E\n\u003Cp\u003EThis chapter applies to all activities conducted by our members anywhere in the world.\u003C/p\u003E\n\u003Cp\u003EA list of available guidance on activities is contained in the \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/\u0022 title=\u0022General Activity Guidance\u0022\u003Egeneral activity guidance\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EFurther advice may be available from District and County Programme Teams and Lead Volunteers. You may also contact UK Headquarters by emailing\u0026nbsp;\u003Ca rel=\u0022noopener\u0022 href=\u0022mailto:support@scouts.org.uk\u0022 target=\u0022_blank\u0022 title=\u0022Contact email\u0022\u003Esupport@scouts.org.uk\u003C/a\u003E. In addition to the factsheets stated in this chapter, other resources may be available to provide guidance in specific activity areas.\u003C/p\u003E\n\u003Cp\u003E\u003Csup\u003E[NI]\u003C/sup\u003E In Northern Ireland there are no Counties. The Northern Ireland Country Team has roles equivalent to the County roles referred to in this chapter.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"rules":[{"number":"9a.1","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9a.1.1 Before an activity\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.1.1 Appointing a leader in charge\u0026nbsp;\u003Cbr\u003E\u003C/strong\u003EA Leader in charge must be appointed for each activity. This person must hold a full appointment.\u003Cstrong\u003E\u003Cbr\u003E\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003E\u003Cstrong\u003EFor section activities involving only youth members of one section:\u003C/strong\u003E\u003Cbr\u003EThe Leader in charge will normally be an adult who is a member of the relevant Section Team. It does not have to be the Section Team Leader.\u003Cbr\u003EThe Section Team must nominate the Leader in charge for each activity.\u003Cbr\u003EThere may be occasions when the Leader in charge is not from the relevant Section Team. In this case the person nominated as Leader in charge must be advised, prior to the start of the activity, to the Group Lead Volunteer (for Squirrels, Beavers, Cubs, Scouts) or to the District 14-24 Team Leader (for Explorers).\u003Cbr\u003EExamples of section activities include:\u003Cbr\u003E\n\u003Cul\u003E\n\u003Cli\u003Esection meetings at the normal meeting place\u003C/li\u003E\n\u003Cli\u003Etrips or other events involving the section members\u003C/li\u003E\n\u003Cli\u003Esection residential activities (whether camps or indoors).\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EFor activities involving more than one of the Group\u2019s sections (or two or more sections but from different Groups), or the District\u2019s sections (Explorers and Scout Network):\u003C/strong\u003E\u003Cbr\u003EThe Leader in charge must be agreed by the Group Lead Volunteer(s) or the District 14-24 Team Leader as appropriate.\u003Cbr\u003EExamples of these activities include:\u003Cbr\u003E\n\u003Cul\u003E\n\u003Cli\u003Emeetings or activities involving more than one section\u003C/li\u003E\n\u003Cli\u003Ea Group Family Camp\u003C/li\u003E\n\u003Cli\u003Ea Group activity day\u003C/li\u003E\n\u003Cli\u003Ea camp involving Scouts and Explorers.\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EFor District, County, Country, and UK Headquarters events involving more than one activity:\u003C/strong\u003E\u003Cbr\u003EAn overall Leader in charge must be appointed, in writing, by the relevant Lead Volunteer or national equivalent. \u00A0\u003Cbr\u003EExamples of such activities include:\u00A0\u003Cbr\u003E\n\u003Cul\u003E\n\u003Cli\u003Ea District or County camp or jamboree\u003C/li\u003E\n\u003Cli\u003Ea District Sixers Training\u003C/li\u003E\n\u003Cli\u003Ea County section \u2018fun day\u2019\u003C/li\u003E\n\u003Cli\u003Ea County Group Lead Volunteer conference\u003C/li\u003E\n\u003Cli\u003Ea UK contingent attending a major event (for example a World Scout Jamboree)\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EEvents involving more than one activity\u003C/strong\u003E\u003Cbr\u003EWhere an event involves more than one activity, a Leader in charge must be assigned for each individual activity within the event.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.1.2 The role of the leader in charge\u003C/strong\u003E\u003Cbr\u003EBefore the start of each activity, the Leader in charge must ensure that:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eit is appropriate to the age and abilities of all participants\u00A0\u003C/li\u003E\n\u003Cli\u003Eany legal requirements for the activity have been complied with \u00A0\u003C/li\u003E\n\u003Cli\u003Eit complies to the general and specific activity rules set out in this chapter, including the numbers of adults required to run the activity safely\u003C/li\u003E\n\u003Cli\u003Eany other requirements of The Scout Association, including the Safeguarding Policy and Safety Policy, are complied with\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe members of the team(s) planning and delivering the activity collectively has any necessary permits (Adventurous Activity and Nights Away) and qualifications and skills to deliver the programme in accordance with The Scout Association\u2019s rules and safety standards.\u00A0\u003C/li\u003E\n\u003Cli\u003Ethere is additional, responsible supervision as required, including for those in the locality of the activity but not actively involved, see POR 9a.1.2.\u003C/li\u003E\n\u003Cli\u003Ea \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/risk-assessments/\u0022 title=\u0022Risk assessments\u0022\u003Erisk assessment (FS120000)\u003C/a\u003E is carried out, recorded and the safety instructions are communicated to all supervising adults and participants.\u00A0\u003Cbr\u003EThe risk assessment needs to be proportionate. For example, any activity involving young people must have a risk assessment in place. Gatherings of adults (for example a County Group Lead Volunteer Conference) should also have a risk assessment in place, but a 1-to-1 meeting of a couple of adults in a home or in a caf\u00E9 should be arranged with safety in mind but may not have a publicly available risk assessment.\u00A0\u003C/li\u003E\n\u003Cli\u003Esuitable \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/intouch/\u0022 title=\u0022InTouch\u0022\u003EInTouch (FS120075)\u003C/a\u003E arrangements are in place \u00A0\u003C/li\u003E\n\u003Cli\u003EEmergency Procedures are in place (POR Chapter 7)\u003C/li\u003E\n\u003Cli\u003Eall activities must have access to someone holding a relevant and current first aid qualification and access to suitable first aid materials. \u00A0For adventurous activities and nights away, this access must be immediate. \u00A0The detail of the first aid skills required must be identified by the risk assessment, but the minimum qualifications (or equivalents) are:\u00A0\n\u003Cul\u003E\n\u003Cli\u003EA full first aid certificate as defined at \u003Ca href=\u0022/volunteers/running-things-locally/local-teams/volunteering-development-teams/tools-to-support-volunteering-development-teams/discover-first-response/first-aid-requirements-and-insurance-for-scout-activities/\u0022 title=\u0022First Aid requirements for Scout activities\u0022\u003EFirst Aid (FS120052)\u003C/a\u003E is required for all remote activities, where travelling time is three hours or more (in the method of travel being used) to a point of refuge including at least one of:\u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ea road which carries a normal road-going ambulance\u003C/li\u003E\n\u003Cli\u003Ea building which is occupied (such as a farm or harbour)\u003C/li\u003E\n\u003Cli\u003Eanother means of calling help (such as a telephone box)\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EFirst Response is required for all other activities\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003Eeach participant has received appropriate training \u00A0\u003C/li\u003E\n\u003Cli\u003Eall equipment is appropriate for the activity\u00A0\u003C/li\u003E\n\u003Cli\u003Eall supervising adults and participants are made aware of who is in charge\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe relevant District or County Lead Volunteer has approved the activity (POR 9a.1.3).\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.1.3 Risk assessment and adult presence\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EFor all activities, the Leader in Charge must assess the risks and ensure that sufficient adults aged 18 or over will be present to ensure a safe environment for the operation of the activity. This will often require more adults than the minimum numbers required in POR 9a.1.2.2.\u003C/li\u003E\n\u003Cli\u003EAlthough Young Leaders are members of their Section Team, they must not be included in numbers for ratios (either as young people or as \u2018adults\u2019). \u00A0\u003Cbr\u003EWhere Young Leaders are present at an activity, one adult member of the activity team aged over 18 and with a full appointment must be designated as also having responsibility for the Young Leader(s). If no adult member of the activity team is able to take on that responsibility, then a separate adult must be recruited in addition to the adults required to meet the minimum adult ratios (POR 9a.1.2).\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.1.4 Additional requirements\u003Cbr\u003E\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAll adults and helpers at a Nights Away activity must hold a completed and satisfactory Personal Enquiry.\u00A0\u003C/li\u003E\n\u003Cli\u003EOnly in the event of an emergency may an adult or helper be alone overnight with young people on a nights away activity.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9a.1.2 Ratios of adults and young persons\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.2.1 Minimum Adult Ratios\u003C/strong\u003E\u003Cbr\u003EThe Leader in Charge must be present at all times. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe programme and the risk assessment for the meeting or activity determines the number of adults or helpers that must be present to ensure a safe, effective and enjoyable activity.\u003C/p\u003E\n\u003Cp\u003EHowever, if the number of adults or helpers calculated using the table below exceeds the number derived from the programme and the risk assessment, it is this larger number of adults or helpers that must be present.\u003C/p\u003E\n\u003Ctable border=\u00221\u0022 style=\u0022border-collapse: collapse; width: 100.059%; height: 384px;\u0022\u003E\n\u003Ctbody\u003E\n\u003Ctr style=\u0022height: 290.667px;\u0022\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 290.667px;\u0022\u003E\u003Cstrong\u003ESection\u003C/strong\u003E\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 290.667px;\u0022\u003E\n\u003Cp\u003E\u003Cstrong\u003EFor section activities held:\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli style=\u0022font-weight: bold;\u0022\u003Ein the usual meeting place\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003Eoutdoors in the immediate vicinity of, the usual meeting place \u003C/strong\u003E\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003EBut not including nights away activities\u003C/strong\u003E\u003C/p\u003E\n\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 290.667px;\u0022\u003E\n\u003Cp\u003E\u003Cstrong\u003EFor:\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003E\u003Cstrong\u003Esection activities held away from the usual meeting place\u003C/strong\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003Enights away activities (at any venue) which are led by a Nights Away permit holder and are not led under a Nights Away Passport\u003C/strong\u003E\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003ESquirrels\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003ELeader in Charge plus 1 adult or helper per 6 Squirrels\u00A0\u003Cbr\u003EMinimum 3 adults or helpers\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003ELeader in Charge plus 1 adult or helper per 4 Squirrels\u00A0\u003Cbr\u003EMinimum 3 adults or helpers\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003EBeavers\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003EThe Leader in charge plus at least 1 other adult or helper.\u003Cbr\u003EMinimum 2 adults or helpers\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003ELeader in Charge plus 1 adult or helper per 6 Beavers\u00A0\u003Cbr\u003EMinimum 2 adults or helpers\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003ECubs\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003EThe Leader in charge plus at least 1 other adult or helper.\u003Cbr\u003EMinimum 2 adults or helpers\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003ELeader in Charge plus 1 adult or helper per 8 Cubs\u00A0\u003Cbr\u003EMinimum 2 adults or helpers\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003EScouts\u00A0\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003EThe Leader in charge plus at least 1 other adult or helper.\u003Cbr\u003EMinimum 2 adults or helpers\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003E1 adult or helper per 12 Scouts, including the Leader in Charge\u003Cbr\u003EMinimum 2 adults or helpers\u003C/td\u003E\n\u003C/tr\u003E\n\u003Ctr style=\u0022height: 18.6667px;\u0022\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003EExplorers\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003EThe Leader in charge plus at least 1 other adult or helper.\u003Cbr\u003EMinimum 2 adults or helpers\u003C/td\u003E\n\u003Ctd style=\u0022width: 32.7986%; height: 18.6667px;\u0022\u003EMinimum 2 adults or helpers, including the Leader in Charge\u003C/td\u003E\n\u003C/tr\u003E\n\u003C/tbody\u003E\n\u003C/table\u003E\n\u003Cp\u003E\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.2.2 Support where no adult with a full role is present\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe ratios rules in POR 9a.1.2.2 specify the need for adults from the Section Team with a full adult role to be present at each activity. \u00A0\u003Cbr\u003EIf none of the Section Team who currently hold a full adult role can attend an activity, or for activities organised by others (for example Districts or Counties), it is important that the safety, safeguarding and pastoral care needs of young people and members are met at all times.\u202F\u00A0\u003C/li\u003E\n\u003Cli\u003EIf none of the Section Team currently hold a full adult role it is acceptable for an experienced member or Team Leader from another Section Team, or from the Group Leadership Team or from the District 14-24 Team, to support in the interim. \u00A0\u00A0\u003Cbr\u003EThis member must have a full adult role, should have experience of working with the section, and must attend each activity to ensure that the safety, safeguarding and pastoral care needs of young people and members are met during the activity.\u00A0\u003C/li\u003E\n\u003Cli\u003EThese arrangements must be agreed on a case-by-case basis and confirmed in writing prior to the activity commencing by:\u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe Group Lead Volunteer (for Squirrels, Beavers, Cubs, Scouts)\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe District 14-24 Team Leader (for Explorers)\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe District Lead Volunteer in the case of a Group Lead Volunteer or District 14-24 Team Leader providing the support.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EIf it is a frequent occurrence\u202Fthat no adults with a full adult role from a particular\u202Fsection can attend regular section activities, then it is essential that the Group Lead Volunteer (or District 14-24 Team Leader for Explorers) conducts a review of the situation. \u00A0\u00A0\u003Cbr\u003EAppropriate actions must then be taken to mitigate the risk of these exceptions recurring.\u202F\u202F\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.2.3 Group, District, County organised activities\u003C/strong\u003E\u003Cbr\u003EFor activities organised by Group, District or County, the Leader in charge must ensure compliance with:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eminimum adult ratio numbers from POR 9a.1.2.1\u003C/li\u003E\n\u003Cli\u003Ethe requirements of POR 9a.1.1.2.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.2.4 Prohibited activities\u003C/strong\u003E\u003Cbr\u003EThese activities are not permitted within The Scout Association:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Etowing of inflatables behind powered watercraft, such as banana boating\u003C/li\u003E\n\u003Cli\u003Ebungee jumping\u003C/li\u003E\n\u003Cli\u003Ehitch hiking\u003C/li\u003E\n\u003Cli\u003Eknife throwing\u003C/li\u003E\n\u003Cli\u003Earchery tag and other combat style archery activities\u003C/li\u003E\n\u003Cli\u003Etrotti biking\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.2.5 Other activities\u003Cbr\u003E\u003C/strong\u003EThere are many opportunities for members to take part in activities which are not specifically covered in these activity rules. Where an activity is not covered by any other rules the Leader in Charge of the activity must:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eassess the risks involved, document and communicate this to all involved\u003C/li\u003E\n\u003Cli\u003Eensure all members\u2019 physical and emotional well-being can meet the requirements of the activity\u00A0\u003C/li\u003E\n\u003Cli\u003Eensure that all equipment used fits the participants and is suitable for the activity\u00A0\u003C/li\u003E\n\u003Cli\u003Eobtain the approval of the relevant District or County Lead Volunteer, or their nominee\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9a.1.3 Approval of an activity\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.3.1 Activities for Squirrels, Beavers, Cubs, Scouts, Explorers and Scout Network\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe District Lead Volunteer is responsible for approving all activities for Squirrels, Beavers, Cubs, Scouts, Explorers and Scout Network taking place for members from the District. This must be by means of a system agreed between the District Lead Volunteer and each Group Lead Volunteer or District 14-24 Team Leader. See\u0026nbsp;\u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/approving-activities-guidance-for-lead-volunteers/\u0022 title=\u0022Approving Activities - Guidance for Lead Volunteers\u0022\u003EApproving Activities \u2013 Guidance for Lead Volunteers (FS120015)\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.3.2 \u003Cspan class=\u0022NormalTextRun SCXW164982010 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 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data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;4\u0026quot;,201342448,\u0026quot;2\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;4\u0026quot;,469769226,\u0026quot;NunitoSans-Regular,\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,268442635,\u0026quot;22\u0026quot;,335551500,\u0026quot;855309\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Heading 3 Char\u0026quot;]}\u0022\u003EActivities for groups of adults\u003C/span\u003E\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe relevant District or County Lead Volunteer or nominee is responsible for approving all activities for groups of adults, where each individual is aged 18 and over.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.3.3 Special events\u0026nbsp;\u003Cbr\u003E\u003C/strong\u003EApproval for special events and activities must be granted by a County Lead Volunteer, a Regional Lead Volunteer, or a Chief Volunteer, as appropriate.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EA special event or activity is one that is not within the scope of POR 9a.1.3.1 or POR 9a.1.3.2.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.3.4 Overriding authority\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFor safety reasons only, the District or County Lead Volunteer, or their nominee, of the area where the activity takes place has an overriding authority, in consultation with the home Lead Volunteer, to direct that any activity should be postponed, stopped, or cancelled.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.3.5 Additional requirements for adventurous activities\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThere are additional requirements for the District Lead Volunteer and County Lead Volunteer approval for those adventurous activities which fall within the scope of The Scout Association\u2019s Adventurous Activity Permit Scheme (POR 9a.7).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.3.6 External instructors or leaders\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen professional instructors or leaders from outside the movement are engaged, separate rules apply (POR 9a.7).\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9a.1.4 During an activity\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.4.1 Continuous risk assessment\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAdults must continue to \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/risk-assessments/\u0022 title=\u0022Risk assessments\u0022\u003Eassess risk (FS120000)\u003C/a\u003E throughout an activity.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.4.2 Weather\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAppropriate weather forecasts must be obtained before the activity, and appropriate ongoing weather monitoring must be undertaken and acted upon to inform the ongoing risk assessment and safe management of the activity, equipment required and location. Each participant must be suitably equipped to cope with predicted extremes of weather.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.1.4.3 Safety considerations\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll activities must be undertaken in accordance with The Scout Association\u2019s Safety Policy (POR 2a.8) and must adhere to the relevant general and specific activity rules set out in POR Chapters 9a and 9b.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/9a-activities/9a1-preparation-generic-rules-and-definitions-for-all-activities/","id":40102,"nodeName":"9a.1 Preparation, generic rules and definitions for all activities","title":"Preparation, generic rules and definitions for all activities","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Preparation, generic rules and definitions for all activities","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for activities.","subHeader":"Find out about Scouts\u0027 policy and rules for activities.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDEwMiJ9","canonicalUrl":"https://www.scouts.org.uk/por/9a-activities/9a1-preparation-generic-rules-and-definitions-for-all-activities/"},{"number":"9a.2","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9a.2.1 Nights away Permit Scheme\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.1.1\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAll camping and residential activities within the United Kingdom are subject to POR 9a.2.\u0026nbsp;\u003Cbr\u003EThis includes all activities where it is intended that young people will sleep overnight and arrangements are put in place for this purpose, such as sleepovers, camps, Pack Holidays, and expeditions. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ENights away abroad are subject to POR 9a.3.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9a.2.2 Nights away responsibilities\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.2.1 Leader in charge \u2013 all nights away activities\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe Leader in charge of a camp or residential activity involving young people under 18 years old must ensure that: \u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe team responsible for organising and delivering the activity includes a Nights Away Permit Holder, unless the Leader in charge holds the Nights Away Permit themselves. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe Nights Away Permit Holder is present at the activity during the overnight stay and remains responsible at all times for all aspects of the \u0022nights away\u0022 component(s) of the activity.\u00A0\u003C/li\u003E\n\u003Cli\u003Eall activities within the programme are led by individuals with the necessary permits, qualifications, or relevant skills. If the Leader in charge holds the required permit or qualification for a specific activity, they must ensure, during the programme planning phase, that their responsibilities as Leader in charge will be effectively managed while they are overseeing the specific activity.\u003C/li\u003E\n\u003Cli\u003Eparents are informed about the broad programme of activities and the name of the individual who will be Leader in charge\u00A0\u003C/li\u003E\n\u003Cli\u003Eparents have indicated their consent for their young person(s) to participate. \u00A0\u003C/li\u003E\n\u003Cli\u003Eensure the relevant notification is made, in accordance with POR 9a.2.3.5.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EAn activity leader may be working towards their permit under the supervision of a permit holder, but the permit holder remains the Leader in Charge.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.2.2 Leader in charge \u2013 nights away activities involving multiple sections\u00A0\u003C/strong\u003E\u003Cbr\u003EIn addition to meeting the requirements of POR 9a.2.2.1, the Leader in Charge of a camp or residential activity involving young people under 18 years old from multiple sections, Groups, Districts, Counties, Country, or UK Headquarters must also ensure that:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EEach young person attending belongs to a defined residential group.\u00A0\u003C/li\u003E\n\u003Cli\u003EEach residential group has an assigned Nights Away Permit holder. There is no limit to the number of groups that a permit holder has responsibility for, but they remain responsible for the standard of the activity for each residential group.\u00A0\u003C/li\u003E\n\u003Cli\u003EPOR 9a.2.3.5 (notification of the nights away activity) is followed for each residential group attending the activity.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.2.3 Granting Permits\u00A0\u003C/strong\u003E\u003Cbr\u003EThe District Lead Volunteer or Permit Approver is responsible for: \u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eissuing Nights Away Permits in accordance with the application, assessment, approval process described in the appropriate factsheet.\u00A0\u003Cbr\u003EA Nights Away Permit must only be granted following the recommendation of a Nights Away Assessor. The level of the Nights Away Permit must not be increased beyond the Nights Away Assessor\u2019s recommendation without undergoing a further assessment by a Nights Away Assessor\u00A0\u003C/li\u003E\n\u003Cli\u003Esuspending or withdrawing Nights Away Permits as per POR 9a.2.4\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThe County Lead Volunteer or Permit Approver has these responsibilities for nights away permits issued at County level.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.2.4 District Lead Volunteer responsibilities\u003C/strong\u003E\u003Cbr\u003EThe District Lead Volunteer or Nights Away Approver must:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Emake sure that all adult members who are present overnight at a nights away activity have completed, and are in date for, their safeguarding and safety learning which must be recorded on their membership record on the membership system. \u00A0\u003Cbr\u003EThis learning requirement does not apply to helpers and other non-members attending the activity. \u00A0Additionally, it also does not apply to Scout Network members who are attending the activity as participants, providing they are not supporting or delivering activities for members under the age of 18\u00A0\u003C/li\u003E\n\u003Cli\u003Ein countries other than Scotland, make sure that all adults who may be present overnight at the nights away activity have a valid criminal record check.\u003C/li\u003E\n\u003Cli\u003Ein Scotland, make sure that all persons aged 16 or over (including Young Leaders or Young Helpers) who\u202Fwill be carrying out a Regulated Role during\u202Fthe\u202Fnights\u202Faway\u202Factivity have a valid criminal record check (Scouts\u2019 PVG disclosure). \u00A0\u003C/li\u003E\n\u003Cli\u003Eensure compliance with POR 9a.5 for groups visiting Scotland from any country other than Scotland.\u003C/li\u003E\n\u003Cli\u003Euphold the standards of all camping and residential experiences taking place in the District. They may cancel a nights away activity, if judged necessary\u00A0\u003C/li\u003E\n\u003Cli\u003Eappoint one or more Nights Away Assessors. For more details see the\u00A0\u003Ca href=\u0022/volunteers/running-your-section/planning-your-programme/nights-away-and-camping/nights-away-permit-scheme/assessors-guide/\u0022 title=\u0022Assessors Guide\u0022\u003EAssessors Guide (FS120804)\u003C/a\u003E.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.2.5 County Lead Volunteer\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe County Lead Volunteer or Nights Away Approver has the responsibilities in POR 9a.2.2.4 for nights away activities at County level.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.2.6 Large scale activities\u00A0\u003C/strong\u003E\u003Cbr\u003EFor large scale activities, a permit holder must be assigned responsibility for each residential group. There is no limit to the number of groups that a permit holder has responsibility for, but they remain responsible for the standard of the activity for each residential group. Additionally, the permit holder must ensure the home Lead Volunteer is notified (POR 9a.2.5.3) and inform them of the total number of groups they have responsibility for during the activity.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.2.7 First aid\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EEach group participating in a nights away activity must have immediate access to someone who has a current First Aid qualification (First Response at a minimum). The specific level of First Aid qualification required for each activity should be determined by the activity risk assessment. However, for those operating in remote environments (where travelling time is to a point of refuge is 3 hours or more (in the method of travel being used)) a full first aid certificate (as defined in\u00A0\u003Ca href=\u0022/volunteers/running-things-locally/local-teams/volunteering-development-teams/tools-to-support-volunteering-development-teams/discover-first-response/first-aid-requirements-and-insurance-for-scout-activities/\u0022 title=\u0022First Aid requirements for Scout activities\u0022\u003EFirst Aid (FS120052)\u003C/a\u003E must be held.\u00A0 \u00A0\u003Cbr\u003EA point of refuge, will be at least one of:\u00A0\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ea road accessible by a normal road-going ambulance\u003C/li\u003E\n\u003Cli\u003Ean occupied building (for example a farm or harbour)\u003C/li\u003E\n\u003Cli\u003Eanother means of calling help (for example a telephone box).\u00A0\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EThe permit holder is not required to hold a first aid qualification to gain their permit but must still meet the first aid requirements for their role as detailed in the POR Chapter 16 Teams Table. \u00A0\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9a.2.3 Nights away permits\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.3.1 Permit categories \u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThere are four categories of Nights Away permit:\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIndoor \u2013 for staying in a building that has built in lighting and cooking facilities, toilets plumbed into a waste disposal system (such as, a cess pit, storage tank or mains drains) and has running drinking water \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ECampsite \u2013 for staying at a site that has toilets plumbed into a waste disposal system (such as, a cess pit, storage tank or mains drains) and access to running drinking water \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EGreen Field \u2013 for staying at any site without the above facilities, for example a summer camp on a farmer\u2019s field \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ELightweight Expedition \u2013 for staying at any site for not more than one night before moving on. \u0026nbsp;The core activity is an expedition, not a residential stay, with all equipment carried by the participants. \u0026nbsp;For example, King\u2019s Scout Award or Duke of Edinburgh\u2019s Awards hikes, expedition hikes, canoe expeditions. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EHolders of a Green Field Permit may lead residential activities in the other three categories.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EHolders of a Campsite Permit may also lead indoor residential activities.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EHolders of a Hillwalking Permit that includes lightweight camping in remote areas may also lead Lightweight Expedition activities.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EA permit holder may operate with members from another District or County, subject to the normal approval of the relevant District or County Lead Volunteer of the members concerned (POR 9a.2.3.5).\u003C/li\u003E\n\u003Cli\u003EPermit holders proposing to work outside their usual section should obtain guidance from the Nights Away Assessor before the activity takes place\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.3.2 Granting Permits\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EPermits must only be granted to members of The Scout Association.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ENights Away Permits are not section-specific. Districts and Counties must not issue nights away permits restricted to a specific section.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThere is no maximum age limit for gaining a Nights Away Permit.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EPermits must be renewed at intervals of not more than five years.\u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.3.3 Permit expiry\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EPermits expire automatically if they are not renewed. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.3.4 Assessment\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAn applicant must be assessed by a Nights Away Assessor appointed by the District or County Lead Volunteer or Programme Team, who should recommend a level of permit to be granted \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAssessments must be conducted in accordance with the process and content of the Nights away permit scheme. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.3.5 Notification and approval of a nights away activity\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe Leader in charge must make sure that notification (including all the information required in the \u003Ca href=\u0022/volunteers/running-your-section/planning-your-programme/nights-away-and-camping/nights-away-permit-scheme/\u0022 title=\u0022Nights Away Permit Scheme\u0022\u003ENights Away Notification Form (NAN)\u003C/a\u003E is submitted to the District or County Lead Volunteer or the relevant Chief Volunteer (or Nights Away Approver in each case), for each group of young people they are responsible for. If the activity involves young people from multiple Districts, the nights away approval process for each District must be followed.\u003C/li\u003E\n\u003Cli\u003EIt is recommended that the nights away notification is submitted at least seven days before the activity commences. \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ENights away activities comprising only adults must be notified to the District or County Lead Volunteer or the relevant Chief Volunteer (or Nights Away Approver in each case)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EA nights away activity must not begin until formally approved by the District or County Lead Volunteer or the relevant Chief Volunteer (or Nights Away Approver in each case)\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9a.2.4 Renewal, restriction, suspension, and withdrawal of nights away permits\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.4.1 Suspension of Permits\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAny Leader who is alleged to have broken these activity rules must have their permit(s) suspended immediately by the relevant District Lead Volunteer, County (\u003Csup\u003E[NI] \u003C/sup\u003ECountry) Lead Volunteer, Regional Lead Volunteer or Chief Volunteer. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe relevant Lead or Chief Volunteer should promptly enquire into the allegation and determine whether the permit(s) are to be reinstated, modified, or withdrawn. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.4.2 Restricting Permits\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe relevant Lead or Chief Volunteer may at any time impose restrictions, suspend, withdraw, or not renew a permit provided they have reasonable grounds to do so. Any amendment of a permit\u0027s status is only valid if the record on the membership system is updated as appropriate. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.4.3 Permit expiry\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA Permit automatically expires when a member leaves The Scout Association. \u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9a.2.5 Nights Away Event Passports\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.5.1 Purpose and scope\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EA group of Scouts or Explorers who wish to undertake a camping or residential activity without adults present must only do so after being issued with a Nights Away Event Passport. A Nights Away Event Passport is only valid for use for a specific, named group of young people and must include the full group attending the activity. Nights Away Passports must not be used for activities involving Squirrels, Beavers or Cubs.\u003C/li\u003E\n\u003Cli\u003EA Nights Away Event Passport can only be issued to the whole group of young people and not an individual or part of the group. \u0026nbsp;It can only be issued by a Nights Away Permit Holder up to and including the category they hold a permit for.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ENights Away Event Passports must not be given to anyone aged over 18 and cannot be used for joint Explorer/Scout Network activities. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ENights Away Event Passports may be downloaded from the Brand Centre. \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAs part of the planning process parents must be informed if no leaders are going to be present. Parents must be informed what supervision arrangements are in place for a residential activity where an Event Passport is being used and must be satisfied with those arrangements before consenting to their child taking part.\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/running-your-section/planning-your-programme/nights-away-and-camping/nights-away-permit-scheme/the-nights-away-event-passport-guidance/\u0022 title=\u0022The nights away event passport guidance\u0022\u003ENights Away Event Passports guidance (FS120085)\u003C/a\u003E is available.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.5.2 Night Away Permit holder for Passport events\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe Nights Away Permit holder has responsibility for notification in line with POR 9a.2.3.5.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe Nights Away Permit holder must provide support during both the preparation and the activity itself and be satisfied that the young person has the required abilities. But the Nights Away Permit holder is not required to attend the activity. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.5.3 Passports for service team projects\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe home Lead Volunteer must be informed of those under 18 years working on service team projects under Nights Away Event Passports at Scout campsites and activity centres, but a separate Nights Away Notification form for each occasion need not be completed if a range of dates is specified. Each Nights Away Notification form submitted must be clear on who is the Nights Away Permit Holder.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.5.4 \u003Cspan class=\u0022NormalTextRun SCXW249743491 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[335559685,\u0026quot;1475\u0026quot;,201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u660E\u671D\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;1\u0026quot;,469769226,\u0026quot;NunitoSans-Regular\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,335559739,\u0026quot;120\u0026quot;,335559682,\u0026quot;22\u0026quot;,335559683,\u0026quot;2\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Normal\u0026quot;,469777804,\u0026quot;9.%1.%2.%3\u0026quot;,469777803,\u0026quot;left\u0026quot;,469777815,\u0026quot;multilevel\u0026quot;,469769242,\u0026quot;65533,0\u0026quot;,335559991,\u0026quot;1191\u0026quot;,536884268,\u0026quot;{d5e0e509-5f10-562b-9587-a1fb7b61002b}{1}\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;4\u0026quot;,201342448,\u0026quot;2\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;4\u0026quot;,469769226,\u0026quot;NunitoSans-Regular,\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,268442635,\u0026quot;22\u0026quot;,335551500,\u0026quot;855309\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Heading 3 Char\u0026quot;]}\u0022\u003EScout Network residential activities\u003C/span\u003E \u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen leading a Scout Network residential activity, a passport or permit is not required, but notification (POR 9a.2.3.5) is required. The activity leader must have first-hand experience of camping or residential activities and be familiar with The Scout Association\u2019s appropriate resource material.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.5.5 Ratios\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFor adult to young person ratios on Nights Away activities, see POR 9a.1.2.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9a.2.6 Family nights away\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.6.1 Responsibilities\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe permit holder is responsible for the overall camp and must ensure that all The Scout Association\u0027s rules are followed regardless of the presence of parents or other adults.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.6.2 Further information\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFurther information is available about \u003Ca href=\u0022/volunteers/running-your-section/planning-your-programme/nights-away-and-camping/nights-away-resources/family-camps/\u0022 title=\u0022Family Camps\u0022\u003EFamily Camps (FS120083)\u003C/a\u003E. Other guidance is given in the publication \u003Ca href=\u0022https://prod-cms.scouts.org.uk//media/odvingcv/night-away_text-v16_ky-ls-oct-2020_print-v2.pdf\u0022 title=\u0022Nights Away book\u0022\u003ENights Away\u003C/a\u003E.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E9a.2.7 Expeditions and activities in adventurous country and onboard craft\u003C/h4\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.7.1 \u003C/strong\u003E\u003Cbr\u003EAll expeditions within the United Kingdom, the Channel Islands and the Isle of Man are covered by this rule. Prior notification to the relevant Lead Volunteer of expeditions involving nights away must be given as described in POR 9a.2.3.5.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.2.7.2 \u003C/strong\u003E\u003Cbr\u003ESome activities require the leader to hold an appropriate Adventurous Activity Permit: Terrain One and above or on-board watercraft. There is no additional requirement to gain a Nights Away Permit if the Activity Permit assessment included an assessment of the skills needed to supervise camping or other residential experiences. \u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/9a-activities/9a2-nights-away-activities/","id":40094,"nodeName":"9a.2 Nights away activities","title":"Nights away activities","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Nights away activities","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for activities.","subHeader":"Find out about Scouts\u0027 policy and rules for activities.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDA5NCJ9","canonicalUrl":"https://www.scouts.org.uk/por/9a-activities/9a2-nights-away-activities/"},{"number":"9a.3","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E9a.3.1.1 Definitions\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFor members based in the United Kingdom, the Channel Islands, and the Isle of Man a Visit Abroad (VA) is defined as:\u00A0\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003EAny visit outside the United Kingdom, the Channel Islands and the Isle of Man on an approved Scouts activity or travelling in the name of Scouts. This includes adult-only and recce visits.\u00A0\u003C/p\u003E\n\u003Cp\u003EFor members of British Scouting Overseas and our Overseas Territories of Anguilla, Bermuda, British Virgin Islands, Cayman Islands and Gibraltar a Visit Abroad (VA) is defined as:\u00A0\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003EAny visit to destination(s) beyond the country where their Group is registered on a recognised and approved Scouts activity or when travelling in the name of Scouts. This includes adult-only and recce visits.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.3.1.2 GHIC cards\u00A0\u003C/strong\u003E\u003Cbr\u003EAll eligible members should carry a valid UK EHIC or GHIC card for travelling within many European Countries including the Republic of Ireland. UK GHIC cards are applied for through the\u00A0\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.nhs.uk/using-the-nhs/healthcare-abroad/apply-for-a-free-uk-global-health-insurance-card-ghic/\u0022 target=\u0022_blank\u0022 title=\u0022Get healthcare cover abroad with a UK GHIC or UK EHIC (nhs.uk)\u0022\u003ENHS website\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.3.1.3 Compliance\u00A0\u003C/strong\u003E\u003Cbr\u003EA camp or residential activity abroad which includes Squirrels, Beavers, Cubs, Scouts, or Explorers must follow the nights away rules in POR 9a.2, including POR 9a.2.2.1 and POR 9a.2.2.2. For Scout Network visits abroad see POR 9a.2.5.4.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.3.1.4 Approval process\u00A0\u003C/strong\u003E\u003Cbr\u003EAll visits abroad must follow the Visits Abroad (VA) Process and must be signed at both part A \u0026amp; part B, before the visit leaves the country where their Group is registered, as below: \u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EEngland:\u003Cbr\u003EDistrict or County Visits Abroad Approver, based on the recommendation of the County Visits Abroad Recommender.\u003C/li\u003E\n\u003Cli\u003ENorthern Ireland:\u003Cbr\u003EDistrict or Country Visits Abroad Approver, based on the recommendation of the Northern Ireland Visits Abroad Recommender.\u003C/li\u003E\n\u003Cli\u003EScotland:\u003Cbr\u003EDistrict or Regional Visits Abroad Approver, based on the recommendation of the Regional Visits Abroad Recommender.\u00A0\u003C/li\u003E\n\u003Cli\u003EWales:\u003Cbr\u003EDistrict or Area Visits Abroad Approver, based on the recommendation of the Area Visits Abroad Recommender.\u003C/li\u003E\n\u003Cli\u003EBritish Scouting Overseas:\u003Cbr\u003EDistrict or Area Visits Abroad Approver, based on the recommendation of the Area Visits Abroad Recommender.\u003C/li\u003E\n\u003Cli\u003EOverseas Territories:\u003Cbr\u003EVisits Abroad Approver, based on the recommendation of the Visits Abroad Recommender.\u003C/li\u003E\n\u003Cli\u003ECountry Headquarters:\u00A0\u003Cbr\u003ECountry Visits Abroad Approver, based on the recommendation of the Country Visits Abroad Recommender.\u003C/li\u003E\n\u003Cli\u003EUK Headquarters:\u003Cbr\u003EUK Visits Abroad Approver, based on the recommendation of the UK Visits Abroad Recommender.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThe Approver and the Recommender must not be the same person.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.3.1.5 Notification\u00A0\u003C/strong\u003E\u003Cbr\u003EThe Visits Abroad Recommender must complete the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://app.smartsheet.com/b/form/876e18aa0e384435bf4069088aa4d426\u0022 target=\u0022_blank\u0022 title=\u0022Visit Abroad HQ notification\u0022\u003Eonline VA notification\u00A0form\u003C/a\u003E, to inform UK Headquarters of the trip. \u00A0\u003C/p\u003E\n\u003Cp\u003EFor additional guidance on Visits Abroad, and the Visits Abroad process, visit \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/international-scouts-and-events/going-abroad-with-scouting/\u0022 title=\u0022Going abroad with Scouting\u0022\u003Escouts.org.uk\u003C/a\u003E\u00A0or contact your County Visits Abroad Recommender.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.3.1.6 Travel insurance\u00A0\u003C/strong\u003E\u003Cbr\u003EThe Leader in Charge of a visit abroad must ensure that adequate travel insurance is in place for all members of the party (POR 5g.4.1.2(j)).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.3.1.7 InTouch\u003C/strong\u003E\u003Cbr\u003EThe Leader in Charge must make sure that suitable InTouch arrangements are in place (POR 9a.1.1.2(h))\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.3.1.8 Northern Ireland\u00A0\u003C/strong\u003E\u003Cbr\u003EFor Scouts in Northern Ireland travelling to the Republic of Ireland, additional travel insurance is not required for trips lasting 48 hours or less. However, if it is assessed that cover is required for emergency medical expenses, personal possessions, or cancellation, then travel insurance must be purchased. \u00A0\u003C/p\u003E\n\u003Cp\u003EThis rule applies only to travel insurance. All other Visits Abroad rules apply for Scouts in Northern Ireland travelling to the Republic of Ireland for any length of time.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.3.1.9 Qualifications\u00A0\u003C/strong\u003E\u003Cbr\u003EThe Leader in Charge of any adventurous activities abroad must apply the appropriate rules and hold the appropriate permits, within the rules at POR 9a.2.2.1 and POR 9a.2.2.2. This includes classifying the hills/mountains or waters as defined in Rules POR 9b.4.4, 9b.4.7, 9b.5.3, although the altitude criteria for hills/mountains do not apply in some areas. In case of doubt, consult your District or County Programme Team.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.3.1.10 NSO activities\u00A0\u003C/strong\u003E\u003Cbr\u003EMembers may participate in activities being run by members of a host National Scout organisation (NSO) which is a member organisation of WOSM, following the host NSO\u2019s guidance and rules. In this context only, Kandersteg International Scout Centre is deemed to be an NSO in its own right and is independent from The Swiss Guide and Scout Movement.\u00A0\u003C/p\u003E\n\u003Cp\u003EThere must be an adult member with a full appointment present who feels confident in stopping the activity if they have safety concerns. This adult member must stop the activity if they have safety concerns at any point\u00A0\u003C/p\u003E\n\u003Cp\u003EActivities forbidden by The Scout Association remain forbidden for all Scouts members when visiting any country. If using external providers abroad see 9.6 for further guidance. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.3.1.11 Home hospitality\u00A0\u003C/strong\u003E\u003Cbr\u003EMembers, including members of British Scouting Overseas, the Overseas Territories, the Isle of Man and the Channel Islands, under the age of 18, may only take part in group-based hosted hospitality experiences such as using group accommodation. They must not participate in home-based hospitality experiences, such as in private homes.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/9a-activities/9a3-visits-abroad-activities/","id":40078,"nodeName":"9a.3 Visits abroad activities","title":"Visits abroad activities","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Visits abroad activities","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for activities.","subHeader":"Find out about Scouts\u0027 policy and rules for activities.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDA3OCJ9","canonicalUrl":"https://www.scouts.org.uk/por/9a-activities/9a3-visits-abroad-activities/"},{"number":"9a.4","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E9a.4.1.1 Scope\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThis section of POR applies to visiting groups of people who are not members of The Scout Association but are members of organisations affiliated to WOSM and/or WAGGGS.\u003C/p\u003E\n\u003Cp\u003EIn the activity rules in this chapter, where reference is made to \u0027members of the Scout and Guide movements\u0027 this must be taken to mean members of an Association or Federation recognised by either WOSM or WAGGGS, other than members of The Scout Association.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.4.1.2 Invitations follow approvals\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EInvitations to members of the Scout and Guide movements to visit or camp with members of The Scout Association must not be confirmed until approval has been obtained from the relevant District or County Lead Volunteer.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.4.1.3 Insurance\u003C/strong\u003E\u003Cbr\u003EThe Scout Association\u2019s Personal Accident and Medical Expenses Insurance Policy does not cover adequately visits by Members of the Scout and Guide movements (see POR 5g.3.3.2).\u003C/p\u003E\n\u003Cp\u003EUnity (Scout Insurance Services) must be informed of visiting parties or individuals and should advise whether additional cover is required. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.4.1.4 Use of group-based hospitality\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIt is advised that the means of providing hospitality experiences for members of the Scout and Guide movements is through group-based hospitality (such as accommodating Scouts or Guides from abroad in Group accommodation) and not normally in private homes. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EMembers of The Scout Association must follow the rules of the Scouts.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.4.1.5 Restrictions on home-based hospitality\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EHowever, if under 18s are to participate in home-based hospitality (for example in private homes) then all the following conditions must be met: \u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe visiting members are Scouts or Guides from organisations affiliated to WOSM or WAGGGS but are not members of The Scout Association (including British Scouting Overseas and the Overseas Territories). \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EHome-based hospitality must be permitted in the rules of the visiting members of the Scout and Guide movements. For this reason, members of Girlguiding UK must not take part in home-based hospitality\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ea Hosting Agreement must be in place and signed by all parties such as, the Scouts Leader in Charge, leader(s) of the visiting members of the Scout and Guide movements, parents of the visiting members of the Scout and Guide movements and all adults who may be present overnight in the private home at the time of providing the experience\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ein all countries other than Scotland, all adults who may be present overnight in the private home at the time of providing the experience must:\u0026nbsp;\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ehave a valid criminal record check\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Esign a \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/international-scouts-and-events/going-abroad-with-scouting/host-and-home-hospitality-guidance/\u0022 title=\u0022Host and Home Hospitality Guidance\u0022\u003Ehosting agreement\u003C/a\u003E if members of Scouts aged under 18 are present in the home\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003EIn\u202FScotland:\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EYoung Leaders and Young Helpers aged 16\u202For 17 undertaking a regulated role who will be present at any time\u202Fin\u202Fthe private home must \u202Fhave a cleared criminal record check (Scouts\u2019 PVG disclosure)\u003C/li\u003E\n\u003Cli\u003Eall adults aged 18 and over\u202Fmust\u202Fhave a valid criminal record check and sign a \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/international-scouts-and-events/going-abroad-with-scouting/host-and-home-hospitality-guidance/\u0022 title=\u0022Host and Home Hospitality Guidance\u0022\u003Ehosting agreement\u003C/a\u003E.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003C/li\u003E\n\u003Cli\u003Ethe Leader in Charge must confirm the suitability of a home-based hospitality experience being offered to the visiting members of the Scout and Guide movements. This must be done by undertaking a home visit to the host family\u2019s home before the home hospitality experience takes place (the home visit may be delegated by the Leader in Charge to another adult member of Scouts) \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ewhere the home hospitality experience is for two or more nights there must be a visit from the Leader in Charge, or their nominee, and the leader of the visiting members of the Scout and Guide movements, or their nominee, during the stay and every two nights thereafter for the duration of the stay \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe visiting members of the Scout and Guide movements must be accommodated in at least a pair in each private home \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe Leader in Charge must consider appropriate control measures and contingency plans\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe host District Lead Volunteer, or their nominee, must approve in writing the home-based hospitality experience. \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.4.1.6 Guidance\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFurther information and support may be found in \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/international-scouts-and-events/going-abroad-with-scouting/host-and-home-hospitality-guidance/\u0022 title=\u0022Host and Home Hospitality Guidance\u0022\u003EHome and Hosted Hospitality Guidance (FS120821)\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/9a-activities/9a4-visits-by-persons-who-are-not-members-of-the-scout-association/","id":40098,"nodeName":"9a.4 Visits by persons who are not members of The Scout Association","title":"Visits by persons who are not members of The Scout Association","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Visits by persons who are not members of The Scout Association","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for activities.","subHeader":"Find out about Scouts\u0027 policy and rules for activities.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDA5OCJ9","canonicalUrl":"https://www.scouts.org.uk/por/9a-activities/9a4-visits-by-persons-who-are-not-members-of-the-scout-association/"},{"number":"9a.5","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E9a.5.1.1 Scope\u003C/strong\u003E\u003Cbr\u003EPOR 9a.5 applies only to persons who are NOT based in Scotland, whether or not they have a current role within Scouts.\u003C/p\u003E\n\u003Cp\u003EAll Young Leaders and Young Helpers aged 16 and 17 and all adult volunteers travelling to Scotland and taking part in a regulated role where they will (or intend to) interact with, or be responsible for, Scottish youth members, through planned activities and events, must gain a\u202FScottish criminal record check (Scouts\u2019 PVG disclosure).\u003C/p\u003E\n\u003Cp\u003EThis does not apply to persons who are travelling to Scotland but who will not be taking part in a regulated role,\u003C/p\u003E\n\u003Cp\u003EIn the rest of POR 9a.5, the term \u201Cvisiting Scotland\u201D means persons meeting the criteria of this scope statement (POR 9a.5.1.1). Further guidance is available at \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/regulated-activity-and-regulated-roles-in-scouting/\u0022 title=\u0022Regulated Activity and Regulated Roles in Scouting\u0022\u003ERegulated Activity and Regulated Roles in Scouting\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.5.1.2 PVG checks validity\u003C/strong\u003E\u003Cbr\u003EIn all cases referred to in POR 9a.5, these must have a criminal record check (Scouts\u2019 PVG disclosure). They must not include PVG checks enabled by any organisation other than Scouts.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.5.1.3 Persons who already have a record on the membership system\u003C/strong\u003E\u003Cbr\u003EThis applies to persons aged 16 and above who already have a record on the membership system.\u003C/p\u003E\n\u003Cp\u003EBefore carrying out a regulated role in Scotland, these persons must have a cleared Scouts PVG disclosure recorded on their membership system record, even if they already have a criminal record check for their own nation. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ETo enable this criminal record check (Scouts PVG disclosure), they must be granted the Visiting Scotland accreditation.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.5.1.4 Persons who have no record on the membership system\u003C/strong\u003E\u003Cbr\u003EAs described in POR 9a.5.1.2, before carrying out a regulated role in Scotland, persons who fall inside the scope described at POR 9a.5.1.1 must have a cleared criminal record check (Scouts\u2019 PVG disclosure).\u003C/p\u003E\n\u003Cp\u003ETo obtain this:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Epersons who are based in the United Kingdom, the Channel Islands or the Isle of Man must have a role (normally Non Member - Needs Disclosure) recorded on the membership system, together with the Visiting Scotland accreditation. The requirements of POR 9a.5.1.3 must then be followed.\u003C/li\u003E\n\u003Cli\u003Epersons who are based outside of the United Kingdom, the Channel Islands and the Isle of Man and who have no membership system record must contact a Scottish partner, who will be able to arrange the creation of a membership system record with the International Visitor role. Other roles must not be used. The requirements of POR 9a.5.1.3 must then be followed.\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/9a-activities/9a5-visits-to-scotland-for-members-and-non-members-based-outside-of-scotland/","id":89469,"nodeName":"9a.5 Visits to Scotland for members and non-members based outside of Scotland","title":"Visits to Scotland for members and non-members based outside of Scotland","type":"pORRule","image":null,"assets":null,"headerOptions":{"headerTitle":"Visits to Scotland for members and non-members based outside of Scotland","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84OTQ2OSJ9","canonicalUrl":"https://www.scouts.org.uk/por/9a-activities/9a5-visits-to-scotland-for-members-and-non-members-based-outside-of-scotland/"},{"number":"9a.6","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EThis section of POR outlines the conditions under which external centres and instructors and externally organised events may be engaged to deliver activities for members of The Scout Association, including requirements for accreditation, insurance, and adherence to safety standards. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.6.1.1 Overriding requirement\u003C/strong\u003E\u003Cbr\u003EThe Leader in charge must immediately stop any activity that is not safe.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.6.1.2 Scope\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EExternal centres and instructors may be used to deliver activities, provided they comply with the rules outlined below. This also incorporates externally organised events.\u003C/p\u003E\n\u003Cp\u003EFor externally organised events, an adequate event management plan must be in place, alongside risk assessments, medical cover and first aid cover. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.6.1.3 Accreditations or qualifications\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen external providers are used for the delivery of activities for members of The Scout Association, the external provider must, where appropriate, hold a relevant accreditation or qualification for the activity they are delivering. Examples include:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.hse.gov.uk/aala/licensing-authority.htm\u0022 target=\u0022_blank\u0022 title=\u0022Adventure Activities Licensing Authority\u0022\u003EAdventure Activities Licensing Authority\u003C/a\u003E (AALA) Licence\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.adventuremark.co.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Adventuremark Accredited Provider\u0022\u003EAdventuremark Accredited Provider\u0026nbsp;\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003ERecognition by a Government Agency\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ENational Governing Body qualifications\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EAn external provider must have adequate insurance cover. See POR 9a.6.1.5.\u003C/p\u003E\n\u003Cp\u003EWhere leaders are responsible for young people before or after the externally led activity (e.g. during pick-up or any organised travel), Leaders must ensure that a risk assessment and appropriate First Aid cover is in place. This must include, as a minimum, an adult holding a valid First Response qualification.\u003C/p\u003E\n\u003Cp\u003EAs the standards and criteria for the delivery of activities abroad are very varied, it is not possible to provide specific guidance for each country and activity. Leaders therefore need to check the suitability of providers themselves and this rule supports that process with additional guidance. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.6.1.4 Activities abroad \u003Cbr\u003E\u003C/strong\u003EWhen using external providers abroad, the \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/international-scouts-and-events/international-activities/adventurous-activities-abroad/\u0022 title=\u0022Adventurous activities abroad\u0022\u003Eguidance for activities abroad\u003C/a\u003E must be followed.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.6.1.5 Public liability insurance\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EExternal activity providers must provide evidence of holding a public liability insurance policy which covers their activities to a minimum level of five million pounds.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.6.1.6 Compliance with Activity Rules\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhen using external activity providers, if they meet the requirements in POR 9a.6 and have their own Standard Operating Procedures for the running of activities then members are not expected to ask them to follow Scouts activity rules. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAs mandated in POR 9a.6.1.1, the Leader in Charge must immediately stop any activity that is not safe.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/9a-activities/9a6-use-of-external-centres-and-instructors/","id":40095,"nodeName":"9a.6 Use of External Centres and Instructors","title":"Use of External Centres and Instructors","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Use of External Centres and Instructors","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for activities.","subHeader":"Find out about Scouts\u0027 policy and rules for activities.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDA5NSJ9","canonicalUrl":"https://www.scouts.org.uk/por/9a-activities/9a6-use-of-external-centres-and-instructors/"},{"number":"9a.7","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003EDefinition of adventurous activities\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAdventurous activities are:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Earchery\u003C/li\u003E\n\u003Cli\u003Ecaving\u003C/li\u003E\n\u003Cli\u003Eclimbing and abseiling, except:\u003Cbr\u003E\u2022 bouldering\u003Cbr\u003E\u2022 climbs using auto belay systems (systems that lower a climber to the ground without any human intervention)\u003C/li\u003E\n\u003Cli\u003Ecycling in cycle environment one and two\u003C/li\u003E\n\u003Cli\u003Ehillwalking in terrain one and two\u003C/li\u003E\n\u003Cli\u003Ehovercrafting\u003C/li\u003E\n\u003Cli\u003Esnowsports (except artificial slopes and nursery slopes)\u003C/li\u003E\n\u003Cli\u003Eall water activities, except swimming, on class B1, B2, B3 or A waters\u003C/li\u003E\n\u003Cli\u003Eall motorised water activities and SCUBA activities on class C waters.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.1 Permit requirements\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EMembers of Scouts wishing to run any adventurous activity must hold the appropriate activity permit if:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eany member of the activity group is under the age of 18\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eany adult participant has additional needs, disabilities or life-limiting conditions requiring additional support to access Scouts.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EFor joint activities involving both under- and over-18 members, the activity permit scheme applies. Where these activities are being run by non-members, see POR 9a.6 (Use of External Centres and Instructors).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThis rule also applies to staff and employees operating on behalf of The Scout Association or any Group, District, County or Country. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.2 Granting permits\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EPermits are granted by a District or County Lead Volunteer on the recommendation of an Assessor and following the process and content of the \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/adventurous-activity-permit-scheme/\u0022 title=\u0022Adventurous Activity Permit Scheme\u0022\u003EAdventurous Activity Permit Scheme (FS120100)\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.3 Types of permit\u0026nbsp;\u003Cbr\u003E\u003C/strong\u003EPermits may be granted for\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Epersonal\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eleadership \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Esupervisory. \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EDetails of which type(s) are available for each activity are shown\u0026nbsp;in the \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/adventurous-activity-permit-scheme/\u0022 title=\u0022Adventurous Activity Permit Scheme\u0022\u003EAdventurous Activity Permit Scheme (FS120100)\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EThe remit of each permit may be found in the appropriate factsheet for the specific activity, although all permits may have additional restrictions placed on them based on the skills and experience of the permit holder. There is a \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/adventurous-activity-permit-scheme/\u0022 title=\u0022Adventurous Activity Permit Scheme\u0022\u003Elist of all activities\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.4 Age requirements \u003Cbr\u003E\u003C/strong\u003EFor a Leadership or Supervisory permit, the permit holder must be a minimum of 14 years of age. Where outside agencies impose a minimum age which is greater than 14 years, those higher limits take precedence.\u003C/p\u003E\n\u003Cp\u003EFor Personal permits: there is no minimum age, the maximum age is up to (but not including) the holder\u2019s 18th birthday.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.5 Role requirements\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ETo hold an adventurous activity permit, members who are aged 18 years and over must hold a full role which allows them to lead regulated activity.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.6 Recommending granting of permits\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003ERecommendations for granting of permits may be made by:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ECounty Adventurous Activity Assessors\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EExternal assessors who meeting the assessor requirements outlined in\u0026nbsp;\u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/activity-assessors/\u0022 title=\u0022Accredited Assessors\u0022\u003EAdventurous Activity Permit Scheme \u2013 Approved Assessors (FS120104)\u003C/a\u003E\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.7 Permit expiry \u003Cbr\u003E\u003C/strong\u003EA permit must expire within five years of being granted. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EWhen a permit expires, the permit holder must apply for, be assessed for, and be granted a new permit before they are able to run the activity again. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.8 Permits for persons aged under 18\u003Cbr\u003E\u003C/strong\u003EIn countries other than Scotland, where a supervisory or leadership permit is held by someone under the age of 18, this permit will expire on their 18th birthday. Once they hold a suitable role (POR 9a.7.1.5) as an adult volunteer, they can then re-apply for their permit on the membership system. The need for an in-person assessment is subject to the decision of the Activity Assessor.\u003C/p\u003E\n\u003Cp\u003EIn Scotland, if a supervisory or leadership permit is held by someone under the age of 16, this permit will expire on their 16th birthday. Once they are aged 16, they must be added to the membership system and apply for a criminal record check (Scouts\u2019 PVG disclosure). \u0026nbsp;Once their disclosure status shows as Disclosure Issued, they can then re-apply for their permit on the membership system. The need for an in-person assessment is subject to the decision of the Activity Assessor.\u0026nbsp;\u003Cstrong\u003E\u003Cbr\u003E\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.9 First Aid Requirements\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll groups undertaking adventurous activities must have access to:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Esomeone (this need not be the permit holder) holding a relevant and current first aid qualification\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Esuitable first aid materials. \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EFor adventurous activities this must be immediate access. The detail of the first aid skills required should be identified by the risk assessment, but the minimum qualifications (or equivalents) must be met (POR 9a.1.1.2(j)).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.10 Validity of permits in other Districts or Counties\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EOnce granted a permit, an activity leader may operate with members from another District or County, following the normal approval (POR 9a.1.3) of the District Lead Volunteer or County Lead Volunteer of the members concerned.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.11 Permits expire when roles end or change\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EPermit(s) automatically expire when a permit holder:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eleaves Scouts \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eno longer has a role which allows them to lead regulated activity\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EIn both cases, the permit expires on the date that they leave Scouts or no longer have a valid role. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.12 Withdrawal of permits\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EA Lead Volunteer must review and further restrict or cancel their permit where a permit holder:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eis not following the activity rules\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eis running the activity in an unsafe manner \u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.13 County self-moderation obligation\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EEach County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) must carry out a self-moderation of their management of the adventurous activity permit scheme by the end of each January annually, in accordance with the details in\u0026nbsp;\u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/adventurous-activity-permit-scheme-moderation/\u0022 title=\u0022Adventurous Activity Permit Scheme \u2013 Moderation\u0022\u003EAdventurous Activity Permit Scheme \u2013 Moderation (FS120106)\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.14 \u003Cspan class=\u0022NormalTextRun SCXW58849007 BCX8\u0022 data-ccp-parastyle=\u0022Level 3\u0022 data-ccp-parastyle-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;d5e0e509-5f10-562b-9587-a1fb7b61002b|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[335559685,\u0026quot;1475\u0026quot;,201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;5\u0026quot;,201342448,\u0026quot;3\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u660E\u671D\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;1\u0026quot;,469769226,\u0026quot;NunitoSans-Regular\u0026quot;,268442635,\u0026quot;22\u0026quot;,469775450,\u0026quot;Level 3\u0026quot;,201340122,\u0026quot;2\u0026quot;,134234082,\u0026quot;true\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3\u0026quot;,335572020,\u0026quot;1\u0026quot;,335559739,\u0026quot;120\u0026quot;,335559682,\u0026quot;22\u0026quot;,335559683,\u0026quot;2\u0026quot;,134245418,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3 Char\u0026quot;,469778324,\u0026quot;Normal\u0026quot;,469777804,\u0026quot;9.%1.%2.%3\u0026quot;,469777803,\u0026quot;left\u0026quot;,469777815,\u0026quot;multilevel\u0026quot;,469769242,\u0026quot;65533,0\u0026quot;,335559991,\u0026quot;1191\u0026quot;,536884268,\u0026quot;{d5e0e509-5f10-562b-9587-a1fb7b61002b}{1}\u0026quot;]}\u0022 data-ccp-parastyle-linked-defn=\u0022{\u0026quot;ObjectId\u0026quot;:\u0026quot;e7f11623-d01d-503d-8558-b37fa0cf3e0e|1\u0026quot;,\u0026quot;ClassId\u0026quot;:1073872969,\u0026quot;Properties\u0026quot;:[201342446,\u0026quot;1\u0026quot;,201342447,\u0026quot;4\u0026quot;,201342448,\u0026quot;2\u0026quot;,201342449,\u0026quot;1\u0026quot;,469777841,\u0026quot;NunitoSans-Regular\u0026quot;,469777842,\u0026quot;NunitoSans-Regular\u0026quot;,469777843,\u0026quot;\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,469777844,\u0026quot;NunitoSans-Regular\u0026quot;,201341986,\u0026quot;4\u0026quot;,469769226,\u0026quot;NunitoSans-Regular,\uFF2D\uFF33 \u30B4\u30B7\u30C3\u30AF\u0026quot;,268442635,\u0026quot;22\u0026quot;,335551500,\u0026quot;855309\u0026quot;,469775450,\u0026quot;Level 3 Char\u0026quot;,201340122,\u0026quot;1\u0026quot;,134233614,\u0026quot;true\u0026quot;,469778129,\u0026quot;Level3Char\u0026quot;,335572020,\u0026quot;1\u0026quot;,134231262,\u0026quot;true\u0026quot;,469777929,\u0026quot;Level 3\u0026quot;,469778324,\u0026quot;Heading 3 Char\u0026quot;]}\u0022\u003ECounty Lead Volunteer responsibilities in self-moderation\u003C/span\u003E\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EThe self-moderation must be approved by the County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer, who must: \u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Everify that the County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) self-moderation is an accurate record\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure that action plans are in place where the self-moderation highlights any minimum standards that are not met \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eensure that any agreed action plans are conducted\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.15 Submitting self-moderation to UK Headquarters\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EIf selected for national sampling of their self-moderation, the County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) must send their completed County self-moderation form to the UK Headquarters Activities Team at Gilwell Park before the end of February.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.16 Adventurous activities involving 100 or more people\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EWhere an adventurous activity (as defined in the introduction to Rule 9a.7) involves 100 or more people, the activity must be specifically approved by the home District or County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer(s).\u003C/p\u003E\n\u003Cp\u003EIn order for the approval to be made, the following information must be given in writing to the host County (\u003Csup\u003E[NI] \u003C/sup\u003ECountry) Lead Volunteer(s) at least two months before the activity: \u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe date(s) of the activity\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ethe numbers and age ranges of those involved\u003C/li\u003E\n\u003Cli\u003Ethe names and contact details of the responsible Leaders\u003C/li\u003E\n\u003Cli\u003Ethe outline programme\u003C/li\u003E\n\u003Cli\u003Ethe proposed location(s)\u003C/li\u003E\n\u003Cli\u003Ethe proposed transport arrangements, including those to be used during the activity\u003C/li\u003E\n\u003Cli\u003Ethe proposed method of liaison with local landowners.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EFor all such large scale activities, the organisers must: \u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Econduct a risk assessment\u003C/li\u003E\n\u003Cli\u003Econsider and document the arrangement for the supervision of participants, including non-members and the procedures to be used in the activity or an emergency\u003C/li\u003E\n\u003Cli\u003Esubmit a safety plan to the home District or County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer(s) for approval.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.7.1.17 Alternative procedures for large scale activities\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFor large scale adventurous activities where alternative written safety procedures are in place the County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer, in consultation with the relevant County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Programme Team Member, may agree to an alternative system of supervision, checking and control of participating groups.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/9a-activities/9a7-adventurous-activities-permit-scheme/","id":40101,"nodeName":"9a.7 Adventurous activities permit scheme","title":"Adventurous activities permit scheme","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Adventurous activities permit scheme","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for activities.","subHeader":"Find out about Scouts\u0027 policy and rules for activities.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDEwMSJ9","canonicalUrl":"https://www.scouts.org.uk/por/9a-activities/9a7-adventurous-activities-permit-scheme/"},{"number":"9a.8","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E9a.8.1.1 Exceptions for adult groups\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EMembers over the age of 18 participating in activities must follow the rules laid out in POR Chapters 9a and 9b, with the exception of:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EPOR 9a.7 (Adventurous activities permit scheme)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EPOR 9b.3.1 (Target Sports : Archery)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EPOR 9b.3.2 (Target Sports : Fencing)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EPOR 9b.4.9 \u0026nbsp;(Land based activities : Hill walking safety)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EPOR 9b.4.13.2, 9b.4.13.3 (within POR 9b.4.13 Land based activities : Snowsports)\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.8.1.2 Enabling the exceptions from POR 9a.8.1.1 \u003Cbr\u003E\u003C/strong\u003EWhen members over the age of 18 undertake activities covered by the rules listed in POR 9a.8.1.1, they may choose an appropriate management system for these activities,\u003C/p\u003E\n\u003Cp\u003EIn these cases, members may choose to follow existing systems such as the Adventurous Activity Permit Scheme or may put in place other controls. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.8.1.3 Mixed-age or additional needs activity groups\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAll rules in POR Chapter 9a apply, including POR 9a.7 Adventurous Activity Permit Scheme if any participant in the activity group is:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eunder the age of 18\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ean adult with additional needs, disabilities or life-limiting conditions requiring additional support to access Scouts\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.8.1.4 Prohibited activities apply to all ages\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EAny activity that is banned (POR 9a.1.2.4) applies to all age groups.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.8.1.5 There must be a Leader in charge\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EEach activity must have someone designated as Leader in Charge. This is not a role but a set of tasks someone must ensure are undertaken. There are full details on the \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safety/planning-and-assessing-risk/leader-in-charge/\u0022 title=\u0022Leader in Charge\u0022\u003Eleader in charge\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.8.1.6 Risk Awareness and Participant Consent\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EEach participant must:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eunderstand and accept the risks involved in the activity\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ebe aware of the control measure in place to manage these risks\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThis may be achieved through:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Esharing of risk assessments\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Ebriefings. \u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThe Leader in Charge must be satisfied that everyone understands this before the activity begins. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.8.1.7 Further guidance\u0026nbsp;\u003C/strong\u003E\u003Cbr\u003EFurther guidance on the management of activities for groups over the age of 18 may be found in \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/adult-groups-in-adventurous-activities/\u0022 title=\u0022Adult groups in Adventurous Activities\u0022\u003EAdult Groups in Activities (FS120087)\u003C/a\u003E.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/9a-activities/9a8-adult-groups-undertaking-activities/","id":40088,"nodeName":"9a.8 Adult groups undertaking activities","title":"Adult groups undertaking activities","type":"pORRule","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Adult groups undertaking activities","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for activities.","subHeader":"Find out about Scouts\u0027 policy and rules for activities.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDA4OCJ9","canonicalUrl":"https://www.scouts.org.uk/por/9a-activities/9a8-adult-groups-undertaking-activities/"},{"number":"9a.9","body":"","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EA joint activity is defined as one where youth members from two or more organisations are present. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.9.1.1 Joint activities with Girlguiding\u00A0\u003C/strong\u003E\u003Cbr\u003EJoint activities involving members of Scouts and Girlguiding must be undertaken following\u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/joint-adventurous-activities-with-girlguiding/\u0022 title=\u0022Joint adventurous activities with Girlguiding\u0022\u003E Joint Activities with Girlguiding (FS120007)\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.9.1.2 Joint activities with other youth organisations \u003Cbr\u003E\u003C/strong\u003EJoint activities involving members of Scouts with members of other organisations (except Girlguiding) must:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ebe approved by the County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer\u00A0\u003C/li\u003E\n\u003Cli\u003Efollow the guidance in \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/joint-activities-with-other-organisations-except-girlguiding/\u0022 title=\u0022Joint activities with other organisations - except Girlguiding\u0022\u003EJoint Activities with other organisations (FS120013)\u003C/a\u003E.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThe County (\u003Csup\u003E[NI]\u003C/sup\u003E Country) Lead Volunteer or their nominee is responsible for ensuring satisfaction with the policies and procedures of these other organisations.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.9.1.3 Use of Scout facilities by other youth organisations\u00A0\u003C/strong\u003E\u003Cbr\u003EThose responsible for accepting bookings from other youth organisations for use of Scout camp sites, activity centres or other Scout-owned facilities must satisfy themselves that:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe Safeguarding and Safety Polices of The Scout Association will be adhered to\u003C/li\u003E\n\u003Cli\u003Eall adults in the party have been deemed suitable to work with young people by their own organisation\u003C/li\u003E\n\u003Cli\u003Ethey are appropriately aware of The Scout Association\u2019s internal rules and good practice.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.9.1.4 Booking procedure requirements\u00A0\u003C/strong\u003E\u003Cbr\u003EPOR 9a.9.1.3 above should be an integral part of any booking procedure.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9a.9.1.5 Local decision-making on facility use\u00A0\u003C/strong\u003E\u003Cbr\u003EScout Counties, Districts and Groups are able to make their own decisions on the use of their facilities. Much will depend on the situation locally.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"deprecated":false,"url":"/por/9a-activities/9a9-joint-activities-or-joint-use-of-facilities-with-other-youth-organisations/","id":40090,"nodeName":"9a.9 Joint activities or joint use of facilities with other youth organisations","title":"Joint activities or joint use of facilities with other youth organisations ","type":"pORRule","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Joint activities or joint use of facilities with other youth organisations ","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for activities.","subHeader":"Find out about Scouts\u0027 policy and rules for activities.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDA5MCJ9","canonicalUrl":"https://www.scouts.org.uk/por/9a-activities/9a9-joint-activities-or-joint-use-of-facilities-with-other-youth-organisations/"}],"id":40076,"nodeName":"9a. Activities","title":"a. Activities","type":"pORChapter","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"a. Activities","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out about Scouts\u0027 policy and rules for activities.","subHeader":"Find out about Scouts\u0027 policy and rules for activities.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80MDA3NiJ9","canonicalUrl":"https://www.scouts.org.uk/por/9a-activities/"}