{"number":" .","url":"/por/definitions/","content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EThese definitions explain terms that are used in POR and which have specific meaning.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EWhere the plural of a word is used in POR, the definition also applies and so the plural word will be highlighted as having a defined meaning. Only the singular word is included in this chapter. Similarly for the use of apostrophes.\u003C/p\u003E\n\u003Cp\u003EAs examples:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Erole, roles and roles\u0027\u003C/li\u003E\n\u003Cli\u003ETrustee, Trustees and Trustee\u0027s\u003C/li\u003E\n\u003Cli\u003Evolunteer, volunteers and volunteers\u0027.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Ch3\u003EA. Words used in defining \u0027rules\u0027\u003C/h3\u003E\n\u003Cp\u003E\u003Cstrong\u003EMust and should \u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EPOR uses these key words to indicate obligations for rules:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u0027\u003Cstrong\u003EMust\u003C/strong\u003E\u0027 means that adherence to the rule is mandatory and must be followed without exception. There is also an occasional use of the phrase \u2018must not\u2019.\u003C/li\u003E\n\u003Cli\u003E\u0027\u003Cstrong\u003EShould\u003C/strong\u003E\u0027\u00A0means that the rule is strongly recommended, with an expectation of adherence. However, circumstances might justify an alternative approach. This minimum good practice guidance should be followed unless there is a good reason not to. It is good practice for such \u2018good reasons\u2019 to be agreed and recorded by the local governance team (Group, District or County Trustee Board or Country Board as appropriate).\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EIn some cases the word \u2018may\u2019 is used in a rule. Use of the word \u2018may\u2019 indicates that the rule has no obligations and indicates less formal advice and recommendations which could be helpful in the operation, management or governance of your section, Group, District, County or country. Use of the word \u2018may\u2019 is not highlighted in the text of POR.\u00A0\u003C/p\u003E\n\u003Ch3\u003EB. Definitions concerning people aged 18 and over\u003C/h3\u003E\n\u003Cp\u003EThe \u0027people\u0027 definitions are included in (C) below. The actual distinction between the words is quite nuanced, so it is important to see the words together \u2013 each word here has its own specific meaning, detailed in the definitions in (C) below.\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EAdult\u003C/li\u003E\n\u003Cli\u003EApplicant\u003C/li\u003E\n\u003Cli\u003EConnected person\u003C/li\u003E\n\u003Cli\u003EHelper\u003C/li\u003E\n\u003Cli\u003EParent\u003C/li\u003E\n\u003Cli\u003ETrustee\u003C/li\u003E\n\u003Cli\u003EVolunteer\u003C/li\u003E\n\u003C/ul\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EC. Definitions\u003C/h3\u003E\n\u003Cp\u003EDefinitions are listed in alphabetical order.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EAccreditation\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAccreditations are a way of sharing tasks and responsibilities, where a volunteer needs to be given certain permissions to take these on.\u003C/p\u003E\n\u003Cp\u003EThey are normally specific tasks that operate wider than an individual team and often may be carried out by one or more individual volunteers.\u003C/p\u003E\n\u003Cp\u003EAn accreditation may have some pre-requisites which must be met before an accreditation is granted.\u003C/p\u003E\n\u003Cp\u003EThere are two types of accreditations:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EAn accreditation that may be granted to any number of adult members and used anywhere across the hierarchy. For example, members who are accredited to support Welcome Conversations as part of the joining process.\u003C/li\u003E\n\u003Cli\u003EA responsibility delegated to a member within a specific location in the hierarchy. For example, the place or person in a District that Awards and certificates must be posted to.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003EActivity\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EIn POR, the term activity should be interpreted as a meeting, an activity, or an event.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIt may involve young people (see examples below) or be an adult-only event (for example a County conference for Group Lead Volunteers or a nights away learning event).\u00A0\u003C/p\u003E\n\u003Cp\u003EFor young people, Scouts\u2019 programme is delivered to young people through activities. These include:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Esection meetings (often held in, or close by, the section\u2019s normal meeting place)\u00A0\u003C/li\u003E\n\u003Cli\u003Eactivities away from the normal meeting place (such as a wide game in the woods or a hike or a visit)\u00A0\u003C/li\u003E\n\u003Cli\u003Eadventurous activities\u00A0\u003C/li\u003E\n\u003Cli\u003Enights away events (including section camps and sleepovers, a County Explorer Belt expedition, or a District Cub Camp, or a Group Family Camp). \u00A0\u003C/li\u003E\n\u003Cli\u003Eall other events where young people are present.\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003EAdult\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA volunteer or staff member aged 18 or over. This is a person with an adult member appointment (see the POR Chapter 16 Teams Table)\u00A0\u003C/p\u003E\n\u003Cp\u003EThis does not include a member of Scout Network unless they also have a role as a volunteer or a staff member.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EAdventurous activity\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAn activity that requires an adult or young person to hold an appropriate and in date Adventurous Activity Permit gained through the Adventurous Activity Permit Scheme (POR 9a.7)\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EAGM\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAbbreviation for an Annual General Meeting.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EApplicant\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe person applying for a particular role.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EArea\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003ECertain \u0027Counties\u0027 are titled Area rather than County. This applies in Wales. British Scouting Overseas is also an Area.\u003C/p\u003E\n\u003Cp\u003EUnless otherwise stated in POR, all references to \u0027County\u0027 or \u0027Counties\u0027 in POR relate to \u0027Area\u0027 in Wales and in British Scouting Overseas.\u003C/p\u003E\n\u003Cp\u003EAn Area is led by an Area Lead Volunteer.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003EBoard of Trustees\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe Board of Trustees is the Trustee Board for The Scout Association, the lead charity in the Federation.\u003C/p\u003E\n\u003Cp\u003EBroadly it has two functions:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EIt has a governance oversight of the Scouts\u2019 federation of charities\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIt has specific responsibility as the Trustee Board for UK Headquarters, including the England Team and the UK Service Teams that are not separate charities.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EThere is more detail in POR Chapter 6.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EBritish Scouting Overseas\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EBritish Groups that operate abroad within the Area \u0026nbsp;known as British Scouting Overseas (often referred to as BSO). They are part of The Scout Association. At March 2026, BSO operates 59 Groups, 17 Explorer Units and 4 Scout Networks across 28 countries around the world. Two of the 59 countries in BSO are a \u003Ca rel=\u0022noopener\u0022 href=\u0022https://commonslibrary.parliament.uk/research-briefings/cbp-9706/\u0022 target=\u0022_blank\u0022 title=\u0022House of Commons library\u0022\u003EBritish Overseas Territory\u003C/a\u003E (the Falkland Islands; and St Helena, Ascension and Tristan da Cunha). \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe BSO Area is a charity in England registered with the Charity Commission for England and Wales.\u003C/p\u003E\n\u003Cp\u003EThe Districts and Groups that comprise BSO are all based outside of the United Kingdom. Their locations can be seen \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.britishscoutingoverseas.org.uk/\u0022 target=\u0022_blank\u0022 title=\u0022British Scouting Overseas\u0022\u003Eon their website\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Area, Districts and Groups that comprise BSO are all part of the Scouts\u2019 Federation.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe five Overseas Territories are not part of BSO.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EBullying\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EBullying is characterised as offensive, intimidating, malicious or insulting behaviour, abuse or misuse of power through means that a recipient is:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Eundermined\u003C/li\u003E\n\u003Cli\u003Ehumiliated\u003C/li\u003E\n\u003Cli\u003Edenigrated\u003C/li\u003E\n\u003Cli\u003Einjured\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EIt is not classed as bullying if a Lead Volunteer or team leader is solely making sure a person follows the rules in POR. Bullying is more than a strong, firm or authoritarian interaction. It is:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Edestructive rather than constructive\u003C/li\u003E\n\u003Cli\u003Ea criticism of the person rather than their mistakes\u003C/li\u003E\n\u003Cli\u003Epublic humiliation rather than private correction\u003C/li\u003E\n\u003Cli\u003Ewhere the recipient feels threatened or compromised\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003ESee also\u0026nbsp;\u003Ca href=\u0022/about-us/policy/anti-bullying-and-harassment-policy/\u0022 title=\u0022Volunteer Anti-Bullying and Harassment Policy \u0026amp; Procedures\u0022\u003EAnti-Bullying and Harassment Policy\u003C/a\u003E.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003ECCEW\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003ECharity Commission for England and Wales. \u0026nbsp; \u003Ca href=\u0022https://www.gov.uk/government/organisations/charity-commission/\u0022\u003Ehttps://www.gov.uk/government/organisations/charity-commission/\u003C/a\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe charity regulator in England and Wales.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ECCNI\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003ECharity Commission for Northern Ireland. \u0026nbsp;\u0026nbsp;\u003Cbr\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.charitycommissionni.org.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Charity Commission for Northern Ireland\u0022\u003Ehttps://www.charitycommissionni.org.uk/\u003C/a\u003E\u003C/p\u003E\n\u003Cp\u003EThe charity regulator in Northern Ireland.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ECharity\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EScouts is a Federation of charities (often referred to as the Federation).\u003C/p\u003E\n\u003Cp\u003EThe majority, but not all, of the organisations that form the Federation are charities in law. There are two routes to being a charity in law:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EFederation members who are registered with the relevant regulator (see POR 5a.1.1.2)\u003C/li\u003E\n\u003Cli\u003EAll excepted charities in England and Wales (see POR 5a.1.2.2).\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ECharities that are not charities in law most commonly occur in Bailiwick of Guernsey, BSO, Isle of Man, Jersey, each of the Overseas Territories, Scotland. All \u2018Scout\u2019 charities in law are members of the Federation, but not all members of the Federation are charities in law.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ECharity governance\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe Scouts is a Federation of charities, as described in POR Chapter 5. Each charity \u0026nbsp;must operate as charity whether or not they are a charity in law. They must meet the requirements of POR, the relevant charity regulator and charity law applicable to their location.\u003C/p\u003E\n\u003Cp\u003EKey regulators are the Charity Commission for England and Wales, the Office of the Scottish Charity Regulator \u2013 OSCR (for Scotland), and the Charity Commission for Northern Ireland.\u003C/p\u003E\n\u003Cp\u003EOther territories also have their own charity regulator, including Bailiwick of Guernsey, Isle of Man, Jersey and the five Overseas Territories.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EA charity\u2019s Trustee Board has governance responsibilities which are described in POR Chapters 5a, 5b, 5c, 5d, 5e and 5g.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ECharity in law\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EScouts is a Federation of charities (often referred to as the Federation).\u003C/p\u003E\n\u003Cp\u003EThe majority, but not all, of the organisations that form the Federation are charities in law. There are two routes to being a charity in law:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EFederation members who are registered with the relevant regulator (see POR 5a.1.1.2)\u003C/li\u003E\n\u003Cli\u003EAll excepted charities in England and Wales (see POR 5a.1.2.2).\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EAll \u2018Scout\u2019 charities in law are members of the Federation, but not all members of the Federation are charities in law.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EConflict of interest\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA conflict of interest is when someone\u2019s judgement or actions are, or could be, affected by personal involvement or other interest relating to the matter at hand. This includes any circumstances that affect, or could be seen to affect, someone\u2019s independence or impartiality.\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003EFor \u003Cstrong\u003ETrustees\u003C/strong\u003E:\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003EAll trustees have a legal duty to act only in the best interests of their charity. If there is a decision to be made where a trustee has a personal or other interest, this is a conflict of interest.\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003EConflict of interest may lead to decisions that are not in the best interests of the charity and which are invalid or open to challenge.\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003EConflict of interest may also damage a charity\u2019s reputation or public trust and confidence in charities generally.\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003EThese harmful effects may be prevented where individual trustees should identify conflicts of interest, and the trustee body must act to prevent them from affecting their decision making.\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003ESee also:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli style=\u0022list-style-type: none;\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/government/publications/conflicts-of-interest-a-guide-for-charity-trustees-cc29\u0022 target=\u0022_blank\u0022 title=\u0022Conflicts of interest: a guide for charity trustees (CC29) (gov.uk)\u0022\u003EConflicts of interest: a guide for charity trustees\u003C/a\u003E (England and Wales)\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.oscr.org.uk/managing-a-charity/managing-charity-trustees/guidance-and-good-practice-for-charity-trustees/conflict-of-interest/\u0022 target=\u0022_blank\u0022 title=\u0022Conflict of interest (OSCR)\u0022\u003EConflict of interest\u003C/a\u003E (Scotland)\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.charitycommissionni.org.uk/media/yqoh3e5d/20250522-running-your-charity-guide-5-good-governance-and-managing-risks-v10.pdf\u0022 target=\u0022_blank\u0022 title=\u0022Running your charity (Charity Commission NI)\u0022\u003ERunning your charity guidance\u003C/a\u003E (Northern Ireland)\u0026nbsp;\u2013 see Guide 5 on that page\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cstrong\u003EConnected person\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAn individual aged 18 or over who has a recognised association with The Scouts either through formal membership or a non-member affiliation. This includes individuals who engage with, contribute to, or benefit from the organisation\u2019s activities without being formal members.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EConstitution\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EEvery member of the Federation must have a governing document, whether or not they are a charity in law. \u0026nbsp;In the Scouts we call this a constitution.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ECountry Headquarters [sometimes referred to as Nations Headquarters]\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EFor England (including Guernsey, Isle of Man, Jersey), British Scouting Overseas, and the five Overseas Territories: this is UK Headquarters \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EFor Northern Ireland: this is the headquarters of the Northern Ireland Scout Council\u003C/p\u003E\n\u003Cp\u003EFor Scotland: this is the headquarters of The Scottish Council of The Scout Association\u003C/p\u003E\n\u003Cp\u003EFor Wales: this is the headquarters of ScoutsCymru\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ECounty\u003C/strong\u003E (including variants)\u003C/p\u003E\n\u003Cp\u003EA County is a Scout unit \u0026nbsp;that supports delivery of the programme within a defined geographic area. A County has various responsibilities as defined in POR, including providing support to the Groups and Districts within the County.\u003C/p\u003E\n\u003Cp\u003EFor ease of reading, POR refers to \u2018County\u2019 in all cases, but the word County must be read as:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EArea (in Wales and British Scouting Overseas)\u003C/li\u003E\n\u003Cli\u003EBailiwick (of Guernsey)\u003C/li\u003E\n\u003Cli\u003EOverseas Territory (each of the five Overseas Territories)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ECounty (in England; noting that the Isle of Wight is an English County)\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIsland (Jersey, the Isle of Man) \u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ERegion \u0026nbsp;(in Scotland) [and see the definition of Region for more detail]\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E(\u003Csup\u003E[NI]\u003C/sup\u003E There are no Counties in Northern Ireland.)\u003C/p\u003E\n\u003Cp\u003EA County will normally comprise two or more Districts. In cases where there are no Districts, then the District responsibilities are undertaken by the County teams.\u003C/p\u003E\n\u003Cp\u003ECounties are led by County Lead Volunteers. A County comprises a County Leadership Team, a County Programme Team, a County Volunteering Development Team, a County Support Team and a Trustee Board. In Counties with no Districts there will also be a County 14-24 Team, and some 14-24 sections.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ECriminal record check\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA criminal record check will show any spent and unspent convictions, cautions, reprimands and final warnings together with any information held by local police that is considered relevant to the role.\u003C/p\u003E\n\u003Cp\u003EFor England and Wales, the criminal record check process is conducted by the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/government/organisations/disclosure-and-barring-service\u0022 target=\u0022_blank\u0022 title=\u0022Disclosure \u0026amp; Barring Service (gov.uk)\u0022\u003EDisclosure and Barring Service (DBS)\u003C/a\u003E. A criminal record check undertaken by the DBS generates a DBS certificate as an official record.\u003C/p\u003E\n\u003Cp\u003EFor Scotland, the Protecting Vulnerable Groups (PVG) scheme is managed and delivered by \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.disclosure.gov.scot/about\u0022 target=\u0022_blank\u0022 title=\u0022About Disclosure Scotland\u0022\u003EDisclosure Scotland\u003C/a\u003E. A criminal record check undertaken by Disclosure Scotland generates a disclosure certificate as an official record.\u003C/p\u003E\n\u003Cp\u003EFor Northern Ireland, the checks are conducted by \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.justice-ni.gov.uk/articles/about-accessni\u0022 target=\u0022_blank\u0022 title=\u0022About AccessNI\u0022\u003EAccessNI\u003C/a\u003E, which is a branch in the Department of Justice. A criminal record check undertaken by AccessNI generates a digital disclosure certificate as an official record.\u003C/p\u003E\n\u003Cp\u003EOutside the United Kingdom (in the Channel Islands, Isle of Man, British Scouting Overseas and the Overseas Territories), the DBS is also used. In certain countries outside the UK other checks are also undertaken which are notionally carried out under the authority of the Safeguarding Team, but the checks may often need to be conducted locally. Further detail about criminal records checks in British Scouting Overseas and the Overseas Territories can be found \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/criminal-record-checks/british-scouting-overseas-and-british-overseas-territories/\u0022 title=\u0022British Scouting Overseas and British Overseas Territories\u0022\u003Eon this webpage\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIt is important that the correct criminal records check is used, based on the location of the role that is being applied for. \u0026nbsp;As examples:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Eif a volunteer operating in England will also be undertaking a role within a Scottish team, then a criminal record check (Scouts\u2019 PVG disclosure) must be undertaken prior to starting the Scottish role\u003C/li\u003E\n\u003Cli\u003Eif a member with a role in Northern Ireland joins a UK Headquarters team, then a DBS Criminal Records Check must be undertaken prior to starting the UK Headquarters role\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eif a new volunteer applicant who is based in the Borders of Scotland starts to work with a Scout Group or District in the north of England, then they must undertake a DBS Criminal Records Check rather than a PVG Criminal Records Check.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EFor members and non-members visiting Scotland, a Scouts\u2019 PVG disclosure may also be required, as described in POR 9a.5.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ECustodian Trustee\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA custodian trustee holds the title to all the property for a charity but is not involved in its day to day management. Custodian trustees must act on the lawful instructions of the charity\u2019s managing trustees. Unlike holding trustees, the powers and duties of a custodian trustee are set out in section 4 of the Public Trustee Act 1906.\u003C/p\u003E\n\u003Cp\u003EExcept for Scotland, the SATC may be involved. See \u003Ca href=\u0022/volunteers/running-things-locally/legal-services/scout-association-trust-corporation/custodian-trusteeship/\u0022 title=\u0022Custodian trusteeship\u0022\u003ESATC Custodian Trusteeship information\u003C/a\u003E.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003EData Controller\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA Data Controller is a person or organisation that decides why and how personal data is processed. In Scouts, this includes local Scout Units (Group, District, or County), with accountability resting with the Trustee Board. For the Membership System, UK Headquarters and Scout Units are independent Data Controllers, each responsible for ensuring their own data processing complies with UK GDPR and POR.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Lead\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA Data Lead in a member of the Federation oversees local data protection matters, ensuring compliance with UK data laws and Scouts policies. They manage incidents, support volunteers in handling data breaches, data protection complaints and subject rights requests, maintain key documentation like data protection and retention policies, and promote best practices. They act as the main point of contact for data issues, they also guide secure data handling and access controls within their local area.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EData Processor\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA Data Processor is any person or organisation that processes personal data on behalf of a Data Controller. This includes third-party services such as online membership systems. While the Processor handles the data, the Controller decides the purpose and means of the processing.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EDistrict\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA District is a Scout unit that supports delivery of the programme to young people within a defined geographic area. A District has various responsibilities as defined in POR, including providing support to Groups. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAs well as providing support to Groups and their Section Teams, a District has responsibility for the 14-24 age range and will also have Explorer Units, a Young Leader Unit and a Scout Network. A District must have at least one Explorer section and must have young people in each section. An Explorer Unit can be partnered with a Group via a Partnership Agreement. A District must also have a Young Leader Unit and a Scout Network.\u003C/p\u003E\n\u003Cp\u003EDistricts are led by District Lead Volunteers. In addition to its 14-24 sections, a District comprises a District Leadership Team, a District 14-24 Team, a District Programme Team, a District Volunteering Development Team, a District Support Team and a Trustee Board.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EExcepted charities\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EExcepted charities are regulated by the Charity Commission for England and Wales. They have the same responsibilities as registered charities, even though they are not required to register with, or make annual returns to, the Charity Commission for England and Wales. However, the requirement for Trustees of excepted charities to present their Trustees\u2019 Annual Report and Accounts to the Scout Council at their AGM still applies, and they must still operate as described in POR.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EMore information about excepted charities is available from the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/government/publications/excepted-charities/excepted-charities--2\u0022 target=\u0022_blank\u0022 title=\u0022Charity Commission for England and Wales\u0022\u003ECharity Commission for England and Wales\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EEx officio\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EEx officio means \u0027by virtue of the office\u0027 and refers to a responsibility or role that comes as part of someone\u2019s \u0027main role\u0027. For example, a Group Lead Volunteer is also an ex officio member of the Group Trustee Board.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EExplorers\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EExplorers is the Scouts\u2019 section for 14-17 year olds.\u003C/p\u003E\n\u003Cp\u003EYoung people of Explorer age can be involved in different ways, as Explorers, Young Leaders or both.\u003C/p\u003E\n\u003Cp\u003EThere are three main types of involvement:\u0026nbsp;\u003C/p\u003E\n\u003Col\u003E\n\u003Cli\u003EExplorer only \u2013 actively participating in the programme of an Explorer Unit but not helping as a Young Leader.\u003C/li\u003E\n\u003Cli\u003EYoung Leader only \u2013 helping as part of the section team in a Drey, Colony, Pack or Troop, but not taking part in the programme of an Explorer Unit. Young Leaders are members of the District Young Leader Unit.\u003C/li\u003E\n\u003Cli\u003EExplorer AND Young Leader \u2013 actively participating in the programme of an Explorer Unit AND helping in a section as a Young Leader.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ENote that other 14-17 Helpers (typically helping as part of DofE, Girlguiding or similar) are not a member of Scouts.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EFederation of charities\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EScouts is a Federation of charities (often referred to as the Federation).\u003C/p\u003E\n\u003Cp\u003EA federation of charities is defined as one central and many local organisations under a single entity. For the Scouts, this single entity is The Scout Association which is governed by our Royal Charter.\u003C/p\u003E\n\u003Cp\u003EAll Groups, Districts, Counties, Country Headquarters and UK Headquarters are members of the Federation. Additionally, there are other organisations which are also members of the Federation.\u003C/p\u003E\n\u003Cp\u003EHowever, not all Groups, Districts, Counties are charities in law.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EGirlguiding\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe Guide Association - operating name Girlguiding (in a similar way to The Scout Association - operating name Scouts).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EGross misconduct\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EGross misconduct has no strict legal definition. In the Scouts it is interpreted as observed practices that are a clear breach of our values such as:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Etheft\u003C/li\u003E\n\u003Cli\u003Ephysical violence\u003C/li\u003E\n\u003Cli\u003Egross negligence\u003C/li\u003E\n\u003Cli\u003Eserious insubordination\u003C/li\u003E\n\u003Cli\u003Ebehaviour that destroys relationships with other volunteers or staff such as bullying and harassment\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EGross misconduct may cause physical and emotional damage to individuals and reputational damage to the Scouts and any connected person.\u003C/p\u003E\n\u003Cp\u003EThis guidance is a general overview of the subject of gross misconduct and the examples above are to help understanding \u2013 they do not cover every eventuality.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EGroup\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA Group is a Scout unit \u0026nbsp;that supports delivery of the programme to young people within a local community.\u003C/p\u003E\n\u003Cp\u003EA Group comprises one or more Squirrel, Beaver, Cub or Scout sections. A Group must have at least one section but, where reasonably practical, will have at least one of each section type (Squirrel Drey, Beaver Colony, Cub Pack and Scout Troop).\u003C/p\u003E\n\u003Cp\u003EA Group will have effective links to one or more Explorer Units to ensure that Scouts in the Group have a natural progression into Explorers.\u003C/p\u003E\n\u003Cp\u003EGroups are led by Group Lead Volunteers. In addition to its sections, a Group will comprise a Group Leadership Team and a Trustee Board.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003EHarassment\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EHarassment is \u0027unwanted conduct that has the purpose or effect of violating people\u0027s dignity or creating an intimidating, hostile, degrading, humiliating or offensive environment\u0027 (Equality Act 2010).\u003C/p\u003E\n\u003Cp\u003EHarassment may be conduct based on characteristics including:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Eage\u003C/li\u003E\n\u003Cli\u003Eclass or socio-economic status\u003C/li\u003E\n\u003Cli\u003Eethnic or national origin, nationality (or statelessness) or race\u003C/li\u003E\n\u003Cli\u003Egender (including gender reassignment)\u003C/li\u003E\n\u003Cli\u003Emarital or civil partnership status\u003C/li\u003E\n\u003Cli\u003Esexual orientation\u003C/li\u003E\n\u003Cli\u003Edisability\u003C/li\u003E\n\u003Cli\u003Epolitical belief\u003C/li\u003E\n\u003Cli\u003Epregnancy and maternity\u003C/li\u003E\n\u003Cli\u003Ereligion, belief or faith (including the absence of religion, belief or faith)\u003C/li\u003E\n\u003Cli\u003Esex\u003C/li\u003E\n\u003Cli\u003Ecolour\u003C/li\u003E\n\u003Cli\u003Elanguage\u003C/li\u003E\n\u003Cli\u003Esocial background\u003C/li\u003E\n\u003Cli\u003Enon-relevant criminal background\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EThe list above is neither exhaustive nor exclusive.\u003C/p\u003E\n\u003Cp\u003EHarassment may take many forms \u2013 for example verbal or written abuse, ignoring or subjugating colleagues to unwanted attention, ridiculing and humiliating colleagues in front of others, mocking, mimicking or belittling a person.\u003C/p\u003E\n\u003Cp\u003EA person may be harassed even if they were not the intended \u0027target\u0027. For example, a person may be harassed by racist jokes about a different ethnic group if the jokes create an offensive environment.\u003C/p\u003E\n\u003Cp\u003ESee also\u0026nbsp;\u003Ca href=\u0022/about-us/policy/anti-bullying-and-harassment-policy/\u0022 title=\u0022Volunteer Anti-Bullying and Harassment Policy \u0026amp; Procedures\u0022\u003EAnti-Bullying and Harassment Policy\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EHead of Governance\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThis role is the lead staff member of the Governance staff team at UK Headquarters. Any contact with the Head of Governance should initially be via \u003Ca rel=\u0022noopener\u0022 href=\u0022mailto:support@scouts.org.uk\u0022 target=\u0022_blank\u0022 title=\u0022Support email address\u0022\u003Esupport@scouts.org.uk\u003C/a\u003E. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EHelper\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA helper is a person aged 18 or over who is not a member \u0026nbsp;of Scouts but provides informal support, normally to help to deliver the programme. They may be, for example, parents or local subject matter experts.\u003C/p\u003E\n\u003Cp\u003EIf a helper undertakes regulated activity or a regulated role, they must have a fully completed personal enquiry and must be recorded in the membership system to enable those checks to take place. This recording on the membership system will use the Non-Member Needs Disclosure role.\u003C/p\u003E\n\u003Cp\u003EHelpers who are not engaged with regulated activity or regulated roles must not be recorded on the membership system.\u003C/p\u003E\n\u003Cp\u003EWhether recorded on the membership system or not, helpers have no membership of Scouts, and no member benefits (POR 16.1.4.1).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EHolding Trustee\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThese are trustees are trustees of land, whose role and purpose is set out in a trust deed and is also governed by various Trusts law.\u003C/p\u003E\n\u003Cp\u003ETheir function is restricted to holding a charity\u0027s property - usually land and capital assets. Like custodian trustees, they have no power to make management decisions and must act on the lawful instructions of the charity trustees. Unlike custodian trustees, whose functions are set out in legislation, the role and powers of holding trustees will be defined by a charity\u0027s governing document - in the case of Scout property this means the deeds and trusts that govern land and property.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003EInternal check\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe process used by the UK Headquarters Safeguarding Team to check members, staff and helpers who support regulated activities or regulated roles against records held at UK Headquarters.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EUntil November 2024 this was known as a Confidential Enquiry or CE check.\u003C/p\u003E\n\u003Cp\u003ERoles that require an Internal Check are indicated in the Chapter 16 Teams Table.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ELarge scale activities\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA large scale activity is typically an adventurous activity which involves 100 or more individuals (adults and/or young people). Some smaller events are so complex that their approvals must be treated as if they are \u2018large scale\u2019.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ELeader in charge\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA Leader in charge is an adult with a full appointment who has been given overall responsibility for managing an activity safely and ensuring it adheres to the requirements of POR.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EMandatory procedures or mandatory processes\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EIn addition to rules, POR also contains mandatory procedures or processes. These are not classified as rules but they do describe processes or procedures that must be followed to ensure fairness and consistency \u2013 for example, the process for suspending a person from membership.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EMember \u2013 young person\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA young person in any section (Squirrels, Beavers, Cubs, Scouts, Explorers, Scout Network) who has made the Promise appropriate to the first section they join. They are a member of The Scout Association and are a member of their local Group, District, County, Region, and\u003Cbr\u003Ecountry, where applicable.\u003C/p\u003E\n\u003Cp\u003EScout Network members must also be recorded on the membership system.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EMember \u2013 persons 18 or older\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAn adult (aged 18 or over) whose adult role requires them to be a member and complete the joining process. They are a member of The Scout Association and are also a member of their local Group, District, County, Region, and country, where applicable. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003ETheir membership formally starts when they are added to the membership system and have signed their declaration(s). \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EInitially new volunteer\u2019s membership will have status \u2018provisional\u2019.\u00A0\u003C/p\u003E\n\u003Cp\u003ETheir membership will move to status \u2018full\u2019 when all steps of their Volunteer Joining Journey are complete.\u00A0\u003C/p\u003E\n\u003Cp\u003EScout Network members who do not also have an adult role are not adult members.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EMembers of the Scout and Guide movements\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EMembers of an organisation recognised by the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.scout.org/\u0022 target=\u0022_blank\u0022 title=\u0022World Organization of the Scout Movement\u0022\u003EWorld Organization of the Scout Movement\u003C/a\u003E (WOSM) or the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.wagggs.org/en/\u0022 target=\u0022_blank\u0022 title=\u0022World Association of Girl Guides and Girl Scouts\u0022\u003EWorld Association of Girl Guides and Girl Scouts\u003C/a\u003E (WAGGGS).\u003C/p\u003E\n\u003Cp\u003EBy following the rules contained within POR, members of The Scout Association ensure their adherence to WOSM\u0027s policies and guidelines.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EMembership\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EMembers of Scouts have membership of the organisation.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EMembership system\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003ERecords of adult membership and digital tools to support members in their volunteering are a key function of \u003Ca href=\u0022/\u0022 title=\u0022scouts.org.uk\u0022\u003EThe Scouts website\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EThrough scouts.org.uk, digital support provides processes for welcoming new volunteers, managing the volunteer joining journey, managing learning, and supporting local ways of working.\u003C/p\u003E\n\u003Cp\u003EAlthough these digital systems are an important function of the scouts.org.uk website, for convenience in POR they are collectively referred to as the \u0027membership system\u0027.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EOSCR\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EOffice of the Scottish Charity Regulator. \u003Ca href=\u0022https://www.oscr.org.uk/\u0022\u003Ehttps://www.oscr.org.uk/\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EThe charity regulator in Scotland.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EOverseas Territories\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003ERefers to the parts of The Scout Association that are established in Anguilla, Bermuda, British Virgin Islands, the Cayman Islands and Gibraltar. Each of the five are a \u003Ca rel=\u0022noopener\u0022 href=\u0022https://commonslibrary.parliament.uk/research-briefings/cbp-9706/\u0022 target=\u0022_blank\u0022 title=\u0022House of Commons library\u0022\u003EBritish Overseas Territory\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EFurther details can be seen at this \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/global-scouting/branches-british-overseas-territories/\u0022 title=\u0022Branches \u0026amp; British Overseas Territories\u0022\u003Ewebpage\u003C/a\u003E.\u00A0\u003C/p\u003E\n\u003Cp\u003EThe five Overseas Territories are not part of British Scouting Overseas.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003EParent\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe word parent must be interpreted as parent, guardian or carer as appropriate for the young person concerned.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EPartnership Agreement\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EWhere an Explorer Unit is partnered with a Group, there must be a Partnership Agreement in place. A formal Partnership Agreement ensures that links are understood and maintained and obvious to both parties.\u003C/p\u003E\n\u003Cp\u003EThe purpose of a Partnership Agreement is therefore to document the operational relationship between a District, a Group and an Explorer Unit. It must be reviewed annually.\u003C/p\u003E\n\u003Cp\u003EFurther support is available at this \u003Ca href=\u0022#\u0022 title=\u0022Partnership Agreement\u0022\u003Ewebpage\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EPermanent ending of membership\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EWhere a person\u2019s membership has been ended and the person must not be re-admitted to membership under any circumstances and at any point in the future.\u003C/p\u003E\n\u003Cp\u003EIn some publications this may also be referred to as exclusion.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EPersonal data\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EPersonal data is any information relating to a living individual who:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ecan be identified directly from that information\u0026nbsp;\u003Cbr\u003EOR\u003C/li\u003E\n\u003Cli\u003Ecan be identified indirectly when the information is combined with other data.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EThe UK GDPR applies to personal data that is:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Eprocessed entirely or partly by automated means\u0026nbsp;\u003Cbr\u003EOR\u003C/li\u003E\n\u003Cli\u003Eprocessed manually, where the data is part of, or intended to be part of, a structured filing system.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EFor more details, visit the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://ico.org.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Information Commissioner\u2019s Office website\u0022\u003EInformation Commissioner\u2019s Office website\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EPersonal enquiry\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EVetting checks for adults aged 18 or over where they will be involved with regulated activity or regulated roles or are (or may be) Trustees. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThere are two parts to the personal enquiry:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Esatisfactory Criminal Record Check, which must be held at all times\u003C/li\u003E\n\u003Cli\u003Esatisfactory Internal Check which is required on starting each new role.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cstrong\u003EPolicy\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA policy is a formal set of rules, principles, or guidelines adopted by an organisation to guide decisions and achieve consistent outcomes. In our case, \u2018organisation\u2019 means \u2018Scouts\u2019.\u003C/p\u003E\n\u003Cp\u003EFurther, it can only be a policy if it contains - and needs - a Policy Statement.\u003C/p\u003E\n\u003Cp\u003EAll the official policies of The Scout Association, which apply to every Scout unit, must be recorded in POR. This ensures consistency, clarity, and accessibility in all parts of the organisation.\u003C/p\u003E\n\u003Cp\u003EScout units, including UK and Country Headquarters, may develop local policies where appropriate. However, these must not conflict with POR, which contains the only official policies of The Scout Association. Local policies must also be accessible to all members of the Scout unit.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EPolicy statement\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA policy statement is a concise declaration of the organisation\u0027s position or intent regarding a specific issue or topic. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EA policy statement typically forms the introduction to, or is the summary of, a policy. It sets the tone and clearly communicates the Policy\u2019s purpose. It will typically take the form \u201CIt is the policy of The Scout Association that \u2026\u201D.\u0026nbsp;\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003E\u003Cstrong\u003EExample:\u003C/strong\u003E\u003Cbr\u003E\u003Cem\u003E\u0022It is the policy of XYZ Corporation to protect the confidentiality and integrity of personal data collected from customers and employees.\u0022\u003C/em\u003E\u003Cbr\u003EThis is the policy statement within a larger Data Privacy Policy for XYZ Corporation.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EProcess and Procedure\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA process is a structured sequence of activities to transform inputs into outputs to achieve a specific goal. The focus of a process is what needs to be done and why.\u0026nbsp;\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003EAs example, the purpose of a recruitment process may be to attract, assess, select, and hire a candidate.\u003C/p\u003E\n\u003Cp\u003EA procedure is a detailed set of instructions describing how to perform a specific task or step within a process. The focus of a procedure is how the task needs to be done.\u0026nbsp;\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003EAs example, an interview procedure (within the recruitment process) is a step-by-step guide for conducting candidate interviews (e.g., greeting, asking questions, scoring, closing the interview).\u003C/p\u003E\n\u003Cp\u003EWithin Scouts, some processes or procedures may be deemed mandatory, while others are for guidance to encourage consistency of approach. Mandatory processes or procedures must be recorded in POR.\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003EAs examples:\u0026nbsp;\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EThe Volunteer Joining Journey to be followed when a new adult joins Scouts is a mandatory process that MUST be followed. It comprises seven different procedures (criminal record check, internal check, references, declarations, Trustee eligibility check, Growing Roots learning, Welcome Conversation).\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe suspension of a member MUST follow a defined set of steps to ensure fairness and consistency, and so is a mandatory procedure.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe complaints process is a mandatory process.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003EPOR\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe abbreviation of Policy, Organisation and Rules.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EThe programme\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThis describes the selection of activities and experiences provided in the sections for youth members. It is based around three main themes:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Eoutdoor and adventure\u003C/li\u003E\n\u003Cli\u003Eworld\u003C/li\u003E\n\u003Cli\u003Eskills\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EThe programme is designed to be progressive through the sections to offer young people an appropriate level of challenge. It should be delivered in a balanced way that incorporates elements from each theme.\u003C/p\u003E\n\u003Cp\u003EA range of badges and awards exists in each section, covering the three main themes as well as leadership, teamwork and personal development.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EQuorum\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EUsed for meetings of charity bodies (Scout Councils, Trustee Boards and sub-teams of a Trustee Board) to specify the minimum number of people necessary to make decisions. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe requirements for setting this number are usually set out in the charity\u2019s governing document or constitution.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003EReference\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EReferences are used during the volunteer joining journey so that the Scouts gain information about the suitability of an applicant to work with children and young people.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERegion\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EIn England or Wales, a Region is a Scout unit that supports delivery of the programme within a geographic area. A Region in England has various responsibilities delegated by the Chief Volunteer for England, including providing support to Groups, Districts and Counties.\u003C/p\u003E\n\u003Cp\u003EA Region in Wales has various responsibilities delegated by the Chief Volunteer for Wales, including providing support to Groups, Districts and Areas. Unless otherwise stated in POR, all references to \u0027County\u0027 or \u0027Counties\u0027 in POR relate to \u0027Area\u0027 in Wales.\u003C/p\u003E\n\u003Cp\u003EIn Scotland, the Scouts is organised into Districts and Regions, each with distinct responsibilities. Some \u0027County\u0027 functions are the responsibility of Scottish Regions, whilst others lie with Scottish Districts. Unless otherwise stated in Scottish Variations from POR,\u0026nbsp;all references to \u0027County\u0027 or \u0027Counties\u0027 in POR relate to \u0027Region\u0027 or \u0027Regions\u0027 in Scotland.\u003C/p\u003E\n\u003Cp\u003EIn Northern Ireland, the primary organisation unit is a District. A group of Districts is led by a Regional Lead Volunteer, though most supporting services are delivered by the wider Northern Ireland Country team.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERegional Lead Volunteer\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThis term applies in England, Northern Ireland and Wales.\u003C/p\u003E\n\u003Cp\u003EIn England and Wales, a group of Counties is managed as a Region. The term Regional Lead Volunteer refers to a volunteer who leads a Region in England or Wales.\u003C/p\u003E\n\u003Cp\u003EIn Northern Ireland, there are four groupings of Districts \u2013 these are known as Regions and each has a Regional Lead Volunteer.\u003C/p\u003E\n\u003Cp\u003ERegions as a grouping of Counties do not exist in Scotland, so references to it in Scotland should be read as Chief Volunteer for Scotland. For Regional (Scotland) Lead Volunteers, use the definitions of Counties and County Lead Volunteers.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERegulated activity \u2013 young people - except in Scotland\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe term Regulated Activity applies in in all parts of Scouts except Scotland (England, Northern Ireland, Wales, Channel Islands, British Scouting Overseas and Overseas Territories).\u003C/p\u003E\n\u003Cp\u003EIn those countries, regulated activity is:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003ETeaching, training, or instruction; care for, or supervision of children on more than 3 days in a 30-day period, or once overnight with the opportunity for face-to-face contact with children.\u003C/li\u003E\n\u003Cli\u003EModerating a web service wholly or mainly for children (excepting those without access to content or child users) on more than 3 days in a 30-day period.\u003C/li\u003E\n\u003Cli\u003EDriving a vehicle for children on more than 3 days in a 30-day period.\u003C/li\u003E\n\u003Cli\u003EPersonal care on at least one occasion\u003C/li\u003E\n\u003Cli\u003EDay-to-day management of someone in regulated activity with children\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/government/publications/dbs-guidance-leaflets/regulated-activity-with-children\u0022 target=\u0022_blank\u0022 title=\u0022Regulated activity with children in England and Wales\u0022\u003ERegulated activity with children in England and Wales - GOV.UK\u003C/a\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERegulated roles - young people \u2013 in Scotland\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe term Regulated Roles applies only in Scotland.\u003C/p\u003E\n\u003Cp\u003ERegulated Roles in Scotland apply to volunteers aged 16 and over.\u003C/p\u003E\n\u003Cp\u003EA Regulated Role with children is where the volunteer is working in a way which has all three of these characteristics: \u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EInvolves the carrying out of one or more named activities (see below)\u00A0\u003C/li\u003E\n\u003Cli\u003EThe activities are carried out as normal duties (reasonably expected to be part of the role), and in Scotland\u003C/li\u003E\n\u003Cli\u003ECarrying out of these activities gives the individual the opportunity to have contact with children\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EIn (a) above, Named Activities are any of:\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EHaving responsibility for the safety and welfare of a child\u003C/li\u003E\n\u003Cli\u003ETeaching, instructing, or delivering training to children\u003C/li\u003E\n\u003Cli\u003EHolding power or influence over a child for the purpose of an activity in which the child is taking part or seeking to take part in.\u003C/li\u003E\n\u003Cli\u003EBeing in charge of or caring for children\u003C/li\u003E\n\u003Cli\u003EProviding cultural, leisure, social or recreational activities for children\u003C/li\u003E\n\u003Cli\u003EDriving or escorting children in connection with transport services provided exclusively or mainly for children\u003C/li\u003E\n\u003Cli\u003EBeing the day-to day supervisor or line manager of someone doing the activities above\u003C/li\u003E\n\u003Cli\u003EHolding a position of responsibility in an organisation which has as one of its main purposes the provision of benefits for or to children\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003ENOTE: For Regulated Roles there are no time limitations as in Regulated Activity for the other nations, other than it is part of normal duties. For Regulated Roles, an occurrence of once is enough.\u003C/p\u003E\n\u003Cp\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.mygov.scot/pvg-scheme-regulated-roles-guidance\u0022 target=\u0022_blank\u0022 title=\u0022PVG scheme - Regulated roles guidance\u0022\u003EPVG scheme - Regulated roles guidance\u003C/a\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERegulated activity and regulated roles with vulnerable and protected adults in Scouts\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAs Scouts is a youth organisation, the majority of our service users are children aged 4-17 and the adults in Scouts have roles and responsibilities to care for the children so most criminal records checks are for the Child Workforce.\u003C/p\u003E\n\u003Cp\u003EThere are some occasions in Scouts where a vulnerable or protected adult may be a service user and some specific guidance on whether Regulated Activity / Regulated Roles apply. More guidance is below. \u00A0\u003C/p\u003E\n\u003Cp\u003EIf you think that these may apply to your volunteering, please discuss this with \u003Ca href=\u0022mailto:disclosures@scouts.org.uk\u0022\u003Edisclosures@scouts.org.uk\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERegulated activity with vulnerable adults - in England, Northern Ireland, Wales, Channel Islands, Isle of Man, British Scouting Overseas and Overseas Territories (i.e. except in Scotland) is\u003C/strong\u003E\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003EProviding an adult with physical assistance with eating or drinking (for example spoon feeding), going to the toilet, washing, or bathing, dressing, oral care or care of the skin, hair or nails because of the adult\u2019s age, illness, or disability\u003C/li\u003E\n\u003Cli\u003EPrompting and then supervising an adult who, because of their age, illness or disability, cannot make the decision to eat or drink, go to the toilet, wash or bathe, get dressed or care for their mouth, skin, hair, or nails without that prompting and supervision.\u003C/li\u003E\n\u003Cli\u003ETraining, instructing, or providing advice or guidance which relates to eating or drinking, going to the toilet, washing, or bathing, dressing, oral care or care of the skin, hair or nails to adults who need it because of their age, illness, or disability\u003C/li\u003E\n\u003Cli\u003EDay to day management of those providing the above regulated activity to adults\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EAn adult is considered vulnerable at a particular time, not because of the setting in which the activity is received, and not because of the personal characteristics or circumstances of the adult receiving the activities.\u003C/p\u003E\n\u003Cp\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/216900/Regulated-Activity-Adults-Dec-2012.pdf\u0022 target=\u0022_blank\u0022 title=\u0022Regulated Activity (Adults) in England and Wales\u0022\u003ERegulated Activity (Adults) in England and Wales - GOV.UK\u00A0\u003C/a\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERegulated roles with protected adults - in Scotland\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA Regulated Role with protected adults is where the volunteer is working in a way which has all three of these characteristics:\u00A0\u003C/p\u003E\n\u003Col\u003E\n\u003Cli\u003EInvolves the carrying out of one or more named activities (see below)\u003C/li\u003E\n\u003Cli\u003EThe activities are carried out as normal duties (reasonably expected to be part of the role), and in Scotland\u003C/li\u003E\n\u003Cli\u003ECarrying out of these activities gives the individual the opportunity to have contact with protected adults (including physical or visual contact, written or verbal communication with protected adults, exercising power or influence over protected adults). This contact should be more than incidental.\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EA Protected Adult in Scotland is anyone aged 18\u002B who \u00A0\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Eis homeless\u003C/li\u003E\n\u003Cli\u003Eis receiving health or community service\u003C/li\u003E\n\u003Cli\u003Eneeds assistance with activities of daily living\u003C/li\u003E\n\u003Cli\u003Ehas experienced, is experiencing or is at risk of experiencing domestic abuse\u003C/li\u003E\n\u003Cli\u003Ehas an impaired ability to protect themselves from physical or psychological harm because of a physical or mental disability, illness, infirmity, or ageing\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EAND is receiving a service for this.\u003C/p\u003E\n\u003Cp\u003EProtected Adult status is only in effect whilst the person is receiving a service addressing one of the listed needs.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EExamples of named activities with Protected Adults in Scouting:\u003C/strong\u003E\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003ETeaching, instructing, training, or supervising protected adults\u003C/li\u003E\n\u003Cli\u003EGiving advice or guidance to a protected adult in relation to education, training, or employability\u003C/li\u003E\n\u003Cli\u003EBeing in charge of protected adults\u003C/li\u003E\n\u003Cli\u003EHaving responsibility for the safety and welfare of a protected adult\u003C/li\u003E\n\u003Cli\u003EHaving the ability to directly influence decisions about the safety and welfare of a protected adult\u003C/li\u003E\n\u003Cli\u003EProviding cultural, leisure, social or recreational activities for protected adults\u003C/li\u003E\n\u003Cli\u003EDriving or escorting protected adults in connection with transport services provided exclusively or mainly for use by protected adults\u003C/li\u003E\n\u003Cli\u003EHolding a position of responsibility in an organisation which has as one of its main purposes the provision of benefits for or to protected adults (regardless of Whether the organisation has an additional purpose of providing benefits for or to another group)\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.mygov.scot/pvg-scheme-regulated-roles-guidance\u0022 target=\u0022_blank\u0022 title=\u0022PVG scheme - Regulated roles guidance\u0022\u003EPVG scheme - Regulated roles guidance\u003C/a\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERelevant Lead Volunteer\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe Lead Volunteer for the Scout unit [see definition of Scout unit below \u2013 this is not an Explorer Unit] in which the role is located. For example:\u00A0\u003C/p\u003E\n\u003Col style=\u0022list-style-type: lower-alpha;\u0022\u003E\n\u003Cli\u003Ethe relevant Lead Volunteer for a County Programme Team Member would be the County Lead Volunteer. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe relevant Lead Volunteer for a Section Team Member or Team Leader in a section within a Group would be the Group Lead Volunteer. \u00A0\u00A0\u003C/li\u003E\n\u003Cli\u003Ethe relevant Lead Volunteer for a Section Team Member or Team Leader in an Explorer Unit would be the District Lead Volunteer. \u00A0\u00A0\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003E\u003Cstrong\u003ERight of attendance\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003ETypically used for Trustee Board meetings, but may apply in any situation. Right of attendance means that a specific person is entitled to attend each meeting and therefore must be informed of the times/venues of each meeting as with the other members of the\u00A0Board. A person with right of attendance may contribute to discussion at a meeting but is not a formal member of the group and so has no voting rights.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERole\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA volunteer role within the Scouts. The full list of the available roles is contained in the POR Chapter 16 Teams Table. Most, but not all, roles confer membership of Scouts \u2013 this is indicated, for each role, in the Teams Table.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERole holder\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe person who holds a given role, which has been successfully appointed under POR 16.1 or POR 16.2. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERule\u003C/strong\u003E\u003C/p\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW176404506 BCX8\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW176404506 BCX8\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003EA \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003ERule\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E is a specific guideline, instruction, or principle that tells members what they \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003Emust\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E or \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003Eshould\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E do in a given situation.\u003C/span\u003E\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW176404506 BCX8\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW176404506 BCX8\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003EAll official \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003EScout Association\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E Rules that apply across the movement \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003Emust\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E be recorded in \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003EPOR\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E. This ensures consistency in how Scouting is delivered and managed in all parts of the organisation.\u003C/span\u003E\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW176404506 BCX8\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW176404506 BCX8\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003ELocal rules are not permitted. However, local procedures may be used to support operation of\u00A0\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003EScouts\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E, provided they do not conflict with the \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003ERules\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E set out in \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003EPOR\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E, which is the sole location of official \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003ERules\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E for \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003EScouts\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E.\u003C/span\u003E\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW176404506 BCX8\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW176404506 BCX8\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003EIn addition to Rules, there are also \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003Emandatory procedures\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW176404506 BCX8\u0022\u003E.\u003C/span\u003E\u00A0\u003C/p\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003ESATC\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Ca href=\u0022/volunteers/running-things-locally/legal-services/scout-association-trust-corporation/\u0022 title=\u0022Scout Association Trust Corporation\u0022\u003EThe Scout Association Trust Corporation \u003C/a\u003E(SATC) is a company that offers a property holding service to all Scout Groups, Districts and Counties (\u0027Scout Units\u0027). In this role, the SATC enters legal agreements to hold property and sign documents on behalf of Scout Units. This usually includes freehold arrangements (property ownership) or leasehold arrangements (as tenant or landlord).\u003C/p\u003E\n\u003Cp\u003EThe SATC does not operate for Scotland.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EScouts\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003ESee The Scout Association.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EScout Network Member\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA Scout Network member is referred to as a youth member unless they also hold a volunteer role in which case they are an adult. But legally they are adults once they reach 18.\u003C/p\u003E\n\u003Cp\u003EThis means that, for example, they have supervised access to young people and that consideration is given around Nights Away activities, such as separate accommodation, and guidance on Pre-Existing Relationships.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EScout unit\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe term Scout unit applies much more widely than to an Explorer Unit or a Young Leader Unit.\u003C/p\u003E\n\u003Cp\u003EIt is a member of the Federation, or a section \u2013 so it is a section, Group, District, County, Region, country, or nations\u2019 equivalents. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ESection\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThis describes a single unit of Scouts delivering the programme to young people. These are a Squirrel Drey, a Beaver Colony, a Cub Pack, a Scout Troop, an Explorer Unit (including a Young Leader Unit), and a Scout Network.\u003C/p\u003E\n\u003Cp\u003EIf multiple Dreys, Colonies, Packs, Troops, or Explorer Units exist within the same Group or District, each one is a separate section. For example, if a Group comprises one Drey, two Colonies, two Packs and two Troops then that Group is hosting seven sections. And a District with three Explorer Units plus a Young Leader Unit plus a Scout Network is hosting five sections.\u003C/p\u003E\n\u003Cp\u003EIf multiple instances of a section type exist within a Group or District, they may choose to operate collaboratively (for example in a Group with two Packs the Section Teams may jointly plan Pack programmes) but each section operates as a separate entity.\u003C/p\u003E\n\u003Cp\u003EPOR contains guidance on the size of sections (Chapter 4b) and how to open and close sections (Chapter 4d).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ESORP\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003ESORP is an abbreviation for the Charities Statement of Recommended Practice, specifically the Charities SORP (FRS 102). It is currently at its second edition, though work has started to create the third edition, which will be published during 2026.\u003C/p\u003E\n\u003Cp\u003EThe SORP applies throughout the United Kingdom (England, Northern Ireland, Scotland and Wales). Scout units in the Channel Islands or the Isle of Man are not mandated to use the SORP but its use is strongly encouraged. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EThe SORP applies to the form and content of accruals accounts and also has useful guidance for all trustee reports.\u00A0\u003C/p\u003E\n\u003Cp\u003ESee \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.charitysorp.org/\u0022 target=\u0022_blank\u0022 title=\u0022Charities SORP\u0022\u003ECharities SORP\u00A0\u003C/a\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EStaff member\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA person employed, in any capacity, by a Group, District, County, Country Headquarters, or UK Headquarters.\u003C/p\u003E\n\u003Cp\u003ETo employ someone means to have someone work or do a job for you on a regular basis and pay them for it. This work may take an hour per month or 40 hours per week or any other amount of time. It does not include buying services from a third party organisation.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EStructure\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EMost commonly, it means either the organisational structure or the volunteer line management hierarchy. This is an important part of the federated structure of the Scouts.\u003C/p\u003E\n\u003Cp\u003EThe organisational structure is the structuring of Scout units: section, Group, District, County, Region, country, UK. Each level of the structure is responsible for supporting the programme in a smaller area, with Districts responsible for Groups, Counties responsible\u003Cbr\u003Efor Districts, and so on.\u003C/p\u003E\n\u003Cp\u003EThere are some exceptions to the general structure:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ein Scotland, the structure is Group, District, Scottish Region, Country, UK.\u003C/li\u003E\n\u003Cli\u003Ein Northern Ireland, there are no Counties. There are Districts (grouped as Regions), and the Country team.\u003C/li\u003E\n\u003Cli\u003Ein England and in Wales, and also Gibraltar, there are a number of Counties with Groups but those Counties have no Districts.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EThe volunteer line management hierarchy refers to the volunteer manager of each of these units: Group Lead Volunteer, District Lead Volunteer, County Lead Volunteer, Regional Lead Volunteer, Country Chief Volunteer, UK Chief Volunteer. Each of these volunteer managers is supported by a team who work to support the delivery of the programme in their areas.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ESub-committee\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThis term is no longer used. It previously referred to sub-committees of a Trustee Board. Trustee Boards may, if needed, set up sub-teams.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ESupervised access to young people\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAccess to young people must always be in accordance with our Rules and \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safeguarding-code-of-conduct-for-adults-yellow-card/\u0022 title=\u0022Safeguarding Code of Conduct for Adults - Yellow Card\u0022\u003ESafeguarding Code of Conduct for Adults\u003C/a\u003E (Yellow Card).\u003C/p\u003E\n\u003Cp\u003EWhen a volunteer (or a Scout Network member) does not have a valid personal enquiry, their access to young people must be supervised which means that they must always be within sight and hearing of at least one adult who has a full team member or team leader appointment and holds a satisfactory personal enquiry.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003ETeams and sub-teams\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EOur volunteers work together in teams to deliver a great programme for young people, or to be part of a team that supports the teams who are delivering programme.\u003C/p\u003E\n\u003Cp\u003EEach team and each sub-team will have a Team Leader(s) and a sub-Team Leader(s). And apart from the Team Leader(s) and the sub-Team Leader(s), each Team will comprise some Team Members and sub-Team Members.\u003C/p\u003E\n\u003Cp\u003EThe Team Leader is responsible for ensuring that the team achieves its purpose and tasks, as described in the team\u0027s team description which defines the team\u0027s purpose that the team must achieve, and a set of tasks that must be undertaken by the team.\u003C/p\u003E\n\u003Cp\u003EThe Team Members and the Team Leader must agree amongst themselves how their purpose and tasks will be achieved. Team Leaders normally have a Team Leader role title \u2013 for example the Team Leader of a Section team is a Section Team Leader and the Team Leader of a District Support Team is the District Support Team Leader. For Group, District and County Leadership Teams, however, the team leader is the Group, District or County Lead Volunteer.\u003C/p\u003E\n\u003Cp\u003EThe team leader is responsible for ensuring that the team achieves its purpose and tasks, as described in the team\u0027s team description which defines the team\u0027s purpose that the team must achieve, and a set of tasks that must be undertaken by the team.\u003C/p\u003E\n\u003Cp\u003EThe team members and the team leader must agree amongst themselves how their purpose and tasks will be achieved.\u003C/p\u003E\n\u003Cp\u003ETeam leaders normally have a Team Leader role title \u2013 for example the team leader of a Section team is a Section Team Leader and the team leader of a District Support Team is the District Support Team Leader.\u003C/p\u003E\n\u003Cp\u003EFor Group, District and County Leadership Teams, however, the team leader is the Group, District or County Lead Volunteer. And for Group, District and County Trustee Boards, the team leader is the Group, District or County Chair.\u003C/p\u003E\n\u003Cp\u003ESub-teams are teams of volunteers that sit within another team. For example, a Hillwalking Team within the Programme Team or a Campsite Maintenance Team within a Support Team. Each sub-team has a specific area of focus within the overall scope of that larger team. The Sub-Team Leader is an ex officio member of the \u0027parent\u0027 team. For example, the if the District Support Team has a sub-team managing fundraising then the fundraising Sub-Team Leader is an ex officio member of the District Support Team.\u003C/p\u003E\n\u003Cp\u003EThe various Teams are described in POR 4c.1 (Groups), POR 4c.2 (Districts) and POR 4c.3 (Counties). Trustee Boards are described in POR 4a.1.4 and in POR Chapter 5 (particularly chapters 5b, 5c, 5d).\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ETeam description\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EFor each team there is a team description which describes the purpose of the team and the tasks and activities that the team members are responsible for achieving. The team must agree how to collaborate in order to jointly ensure that the team operates and delivers well.\u003C/p\u003E\n\u003Cp\u003ETeam descriptions can be viewed from the \u003Ca href=\u0022/volunteers/running-things-locally/local-teams/\u0022 title=\u0022Local teams\u0022\u003ELocal Teams webpage\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EThe Scout Association\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe parent organisation of Scouting in the UK and elsewhere, delivered under the framework of the Royal Charter. The organisation is often known as Scouts. Further details at\u0026nbsp;\u003Ca href=\u0022/\u0022 title=\u0022scouts.org.uk\u0022\u003Ewww.scouts.org.uk\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ETrustee\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAn adult who is a charity Trustee within a member of the Federation, as defined in a Group, District, County, country, or UK Headquarters constitution.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003EUK GDPR\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EUK General Data Protection Regulation. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EUK Headquarters\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThis refers to the Headquarters of The Scout Association in the United Kingdom.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EUK Headquarters\u2019 Executive Leadership Team (ELT)\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThis UK Headquarters team is led by the Scouts\u2019 Chief Executive (CEO) and comprises the CEO and their direct reports. The Executive Leadership team is responsible for the day-to-day oversight of the Association, which includes managing our finances, operations, commercial services, communications and marketing.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EUnsatisfactory service\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EService in a role that would be grounds for ending the role under POR 16.8.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EValidation [sometimes referred to as Learning Assessment]\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe process where a Learning Assessor checks what skills an adult has learned, and that they can apply to their role the skills that they have acquired. Validation is essential for every learning module. In some cases, the validation is conducted as part of an online learning, with a validation certificate issued at the end of the learning.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EVolunteer\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAn adult who holds at least one non-paid role with the Scouts. They may be members or helpers.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EVolunteer Joining Journey\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe steps to be taken to make a safe, but welcoming, recruitment of new volunteers into the Scouts. The steps of the Volunteer Joining Journey are detailed in POR Chapter 16. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E\u003Ca href=\u0022/\u0022 title=\u0022scouts.org.uk\u0022\u003Ewww.scouts.org.uk\u003C/a\u003E - The Scouts\u2019 Website\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003Ewww.scouts.org.uk is the official website of The Scout Association and provides regular news updates, general information on the Scouts, material for young people and access to a range of online resources for members. See also the definition of \u2018membership system\u2019.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EWAGGGS\u00A0\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe World Association of Girl Scouts and Girl Guides.\u00A0\u003C/p\u003E\n\u003Cp\u003EFurther details at \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.wagggs.org/en/\u0022 target=\u0022_blank\u0022 title=\u0022WAGGGS\u0022\u003EWAGGGS\u0027 website\u003C/a\u003E. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EWelcome Conversation\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAs part of the joining process for a volunteer new to the Scouts, a Welcome Conversation will be conducted if so identified in the Chapter 16 Teams Table. In a Welcome Conversation the new volunteer meets with their volunteer team leader or Lead Volunteer and one other independent person.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EWOSM\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe World Organization of the Scout Movement, often known as World Scouting.\u003C/p\u003E\n\u003Cp\u003EFurther details at\u00A0\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.scout.org/\u0022 target=\u0022_blank\u0022 title=\u0022World Scout Movement\u0022\u003EWOSM\u2019s website\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E[in] writing\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EWhere in writing is specified, this must use an easily reviewed method. If circumstances require prompt reply, then social media may be used but must be followed up by email or similar as soon as practicable. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EYoung Helper\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThe Young Helper role applies only in Scotland.\u003C/p\u003E\n\u003Cp\u003EIt is used for young people who are not Explorers (Young Leaders). They are young people who are helping as part of DofE or Guide service and who require a criminal record check (Scouts PVG disclosure). \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EYoung Leader\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EAn Explorer aged between 13\u00BD and their 18th birthday who is working with a Squirrel, Beaver, Cub or Scout Section Team.\u003C/p\u003E\n\u003Cp\u003EYoung Leaders automatically belong to a District Young Leader Unit even if they are also members of another Explorer Unit. The purpose of the District Young Leader Unit is to ensure that all Young Leaders receive the training in the Young Leaders\u2019 Scheme, and to ensure that each Young Leader who is not also a member of another Explorer Unit has access to a programme pathway that leads them to the top awards within the Explorer section.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EYoung person (plural: young people)\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EA member or prospective member aged between their 4\u003Csup\u003Eth\u003C/sup\u003E and 18\u003Csup\u003Eth\u003C/sup\u003E birthdays.\u003C/p\u003E\n\u003Cp\u003EScout Network members are a young person unless they also hold a volunteer role in which case they are an adult. But legally they are adults once they reach 18.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"rules":[],"id":39855,"nodeName":"Definitions","title":"Definitions","type":"pORChapter","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Definitions","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"These definitions explain terms that are used in Scouting\u0027s Policy Organisation and Rules (POR)","subHeader":"These definitions explain terms that are used in Scouting\u0027s Policy Organisation and Rules (POR)","browserTitle":"Definitions","silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC8zOTg1NSJ9","canonicalUrl":"https://www.scouts.org.uk/por/definitions/"}