{"subTitle":"This guide is for individuals and teams wanting to organise Scout attendance at a Pride event in the UK. It provides a checklist of important information and sets out a timeline of actions to plan your event, along with additional supporting resources and contacts.","backgroundImage":{"url":null,"caption":null,"type":null,"size":0,"width":0,"height":0,"altText":null},"backgroundColour":null,"content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch3\u003E\u003Cstrong\u003EWhy do Scouts attend Pride events\u003C/strong\u003E\u003C/h3\u003E\n\u003Cp\u003EAttending Pride is a fantastic way of engaging young people and adult volunteers in supporting inclusion and helps to show Scouts is open to all, \u003Cspan\u003Eregardless of gender identity or sexuality. \u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003EPride attendance is supported at many levels, from Groups, Districts and Counties to at a National level. It\u0027s a great way of engaging with the public, providing a prime opportunity to promote inclusivity and encourage new people to join Scouts.\u003C/p\u003E\n\u003Ch3\u003E\u003Cstrong\u003EWhat happens at a Pride event\u003C/strong\u003E\u003C/h3\u003E\n\u003Cp\u003EPride itself is usually run in an area, town or city. It\u0027s often run by a charity committee, who organise a parade, a community fair with stalls, or a combination of the two.\u003C/p\u003E\n\u003Cp\u003EPride events are usually recognised as family friendly events, which makes community fairs at the events a great opportunity to talk to young people and adult volunteers.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EPride Parades\u003C/strong\u003E tend to last between one and three hours. They normally feature local companies, charities and other organisations wishing to showcase their commitment to equality.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ECommunity fairs\u003C/strong\u003E\u00A0are made up of lots of stalls and entertainment. Pride events often finish with a community fair. Running a stall can be an effective way to reach out to potential new members and get them in touch with Scouts locally.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003E\u003Cstrong\u003EImportant information when thinking about organising or attending Pride events with Scouts\u003C/strong\u003E\u003C/h3\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":true,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EThis needs to be shared with your local team, whether at District, County or Region level.\u00A0A copy should also be sent to the National Pride team, as this can help support other Pride organisers when planning and completing similar risk assessments.\u003C/p\u003E\n\u003Cp\u003ETake a look at our guidance on \u003Ca href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/risk-assessments/\u0022\u003ERisk Assessments \u003C/a\u003Eand \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safety/event-safety-and-planning\u0022 target=\u0022_blank\u0022\u003Eplanning safe events\u003C/a\u003E.\u003C/p\u003E","label":"Have a detailed Risk Assessment"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EThe InTouch Contact will need the names and details for every participant, plus copies of any consent forms for under-18s.\u003C/p\u003E\n\u003Cp\u003EThe InTouch contact will need to have contact details for the relevant Scouts local line management.\u003C/p\u003E\n\u003Cp\u003EThey\u0027ll also need the Scout Support Centre/Duty Emergency Number, as well as all of the key coordinator contacts for the event. Find out more about \u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/information-for-volunteers/intouch/\u0022 title=\u0022InTouch\u0022\u003EInTouch Contacts\u003C/a\u003E.\u003C/p\u003E","label":"Identified an InTouch Contact\u00A0who\u0027ll not be attending the event"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EYou may need to register your group or participants with the Pride event or book a stall at the fair.\u003C/p\u003E\n\u003Cp\u003EYou may need Scout members to register interest for joining in with the Scout Pride event in advance of registering with the Pride event.\u003C/p\u003E","label":"Registering for a Pride event"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EBefore the event, you hold planning meetings and a \u2018pre-event briefing\u2019 for Coordinators, Key Contact and the InTouch Contact.\u003C/p\u003E\n\u003Cp\u003EThe \u2018pre-event briefing\u2019 should explain the event, the emergency procedure and any event specific information.\u003C/p\u003E\n\u003Cp\u003EYou should plan who your first aiders will be and who will carry a first aid kit.\u00A0You should go through the risk assessment and day\u0027s schedules, or decide who\u0027ll bring or make any flags and banners.\u003C/p\u003E","label":"Hold planning meetings and a \u2018pre-event briefing\u2019 for coordinators, key contact and the InTouch contact"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EThis must include the following for the\u00A0\u003Cstrong\u003EAttendee:\u003C/strong\u003E\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EName\u003C/li\u003E\n\u003Cli\u003EPreferred pronouns\u00A0\u003C/li\u003E\n\u003Cli\u003EAddress\u003C/li\u003E\n\u003Cli\u003EDate of birth\u003C/li\u003E\n\u003Cli\u003EEmail address\u003C/li\u003E\n\u003Cli\u003ETelephone contact number (for the day of the event)\u003C/li\u003E\n\u003Cli\u003EAny relevant dietary requirements, allergies, additional needs or medical conditions. This may include allergies to face paint.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EIt should also include the following details for \u003Cstrong\u003Etheir Emergency Contact:\u003C/strong\u003E\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EEmergency Contact Name\u003C/li\u003E\n\u003Cli\u003EEmergency Contact telephone contact number (for the day of the event)\u003C/li\u003E\n\u003Cli\u003EEmergency Contact email\u003C/li\u003E\n\u003Cli\u003EEmergency Contact\u0027s relationship to attendee\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cstrong\u003EPlease note that the emergency contact can\u0027t be at the event.\u003C/strong\u003E\u00A0\u00A0\u003C/p\u003E","label":"Gather participants details for the event, including any consent forms or emergency contact"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EAll young people under 18 need to complete and submit a Consent Form,\u00A0regardless of whether parents and carers are attending or not. It needs to be\u00A0signed by an appropriate parent or carer, giving their consent for the young person to attend.\u003C/p\u003E","label":"Consent forms for under 18-year-olds"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EHave a safe space to meet before the parade or event, which is shared with all participants. If possible, away from roads.\u00A0\u003C/p\u003E\n\u003Cp\u003EYou need to share the meeting time, parade or event times, the parade route and any possible schedules for the day.\u00A0\u003C/p\u003E\n\u003Cp\u003EIf taking part in a parade, make sure routes are suitable for all participants \u2013 consider any reasonable adjustments for those with additional needs. Remember, roads may be closed for the event, so follow designated parade routes and stewards to make sure the route is followed. Outside of the event, while moving around, remind everyone to use designated crossing points and look both ways when crossing the road.\u003C/p\u003E","label":"Plan and share the meeting point, parade route and schedule"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EPlan an Emergency Rendezvous Point (ERP) is established and communicated to all participants. This\u0027ll be used by all participants in the event of an emergency incident occurring during the event.\u003C/p\u003E\n\u003Cp\u003E\u003Cspan\u003EHave a register and check everyone is present. Be clear on headcount and do regular checks throughout the event. Pride Coordinators should aim to h\u003C/span\u003Eave a fully charged mobile phone, including charging power pack.\u003C/p\u003E\n\u003Cp\u003ERemember to follow the \u003Ca href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safe-scouting-and-emergency-procedures/\u0022\u003EPurple card\u003C/a\u003E guidelines in the event of an emergency or incident.\u003C/p\u003E","label":"An Emergency Rendezvous Point (ERP) is established and communicated to all participants"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EAn emergency card should easily identify the location of the ERP (by use of a mini-map or an appropriate app, such as \u003Cu\u003E\u003Ca href=\u0022https://what3words.com/\u0022\u003EWhat3Words\u003C/a\u003E\u003C/u\u003E).\u003C/p\u003E\n\u003Cp\u003EThe emergency card should also provide telephone numbers for at least two of the event organising team, such as the Pride Coordinator and one other, plus the telephone number for the InTouch contact.\u00A0\u003C/p\u003E\n\u003Cp\u003EYou could print this information onto wristbands, or you may want to include the meeting point, first aid details or day\u0027s schedule on this card too.\u00A0\u003C/p\u003E","label":"An emergency card is created to give to participants"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EParticipant details and checklist need to be provided to any on-site coordinators (your Pride team) and InTouch contact for use in the event of an emergency.\u003C/p\u003E\n\u003Cp\u003EThese contacts\u00A0should also have a copy of the risk assessment, day\u0027s schedule and a map of the event.\u003C/p\u003E\n\u003Cp\u003EAll the on-site coordinators need to have easy access to the contact numbers, ideally stored in their phones and deleted after the event.\u00A0\u003C/p\u003E","label":"Participant details and checklist are provided to onsite coordinators and InTouch contacts"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EYou should have a register to check everyone in or out, and ask people to check in with you before leaving the event.\u003C/p\u003E\n\u003Cp\u003EIt\u0027s important to register who attends on the day for emergencies to keep everyone safe. Remind everyone to go to the ERP if an emergency occurs.\u003C/p\u003E","label":"Make sure you can sign people in and out"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EHave a safe space to meet before the parade or event, which is shared with all participants. Make sure everyone knows the times.\u003C/p\u003E\n\u003Cp\u003ESomeone should take a register and note who has attended. \u003Cspan\u003ECheck everyone is present and be clear on headcount for regular checks throughout the event.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003EYou should\u00A0hold an event briefing for all participants at the start of the event, before any parade or engagement with the main pride events. The In-Touch contact, parade information, event specific information and a briefing on the emergency procedure they\u0027re expected to follow for the event should be provided.\u003C/p\u003E\n\u003Cp\u003EYou should remind everyone that they\u0027re\u003Cspan\u003E\u00A0representing, so need to be mindful of this and follow their Scouts values.\u003C/span\u003E\u003Cspan\u003E\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003EYou can distribute the emergency cards, put on any face-paint for those who want it, and any flags and banners, too.\u003C/p\u003E","label":"On the day, assemble at the meeting point and hold an event briefing for all participants"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EIt\u0027s always nice to welcome and introduce everyone with name tags, or similar. You can ask people to include their preferred pronouns too if they wish to share them.\u00A0Encourage everyone to make new friends, too.\u003C/p\u003E","label":"Introduce people at the event"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan\u003EIt\u2019s best to plan in advance before capturing photography, video and audio. Take a look at our \u003Ca href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/supporting-life-issues-and-young-people/digital-safeguarding/photography-video-and-audio-recording-at-scout-events/\u0022\u003Eguidance and consent forms\u003C/a\u003E for photography, video and audio at\u00A0\u003C/span\u003EScout events.\u003C/p\u003E\n\u003Cp\u003E\u003Cspan\u003EThe most important thing is making sure any individuals are well informed in advance of any recordings or photography, and have an opportunity to express their wishes or opt out.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan\u003EYou should send out the consent forms in advance of the event, if you plan to capture photography, video and audio. You should also put up signs on the day.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003EWristbands could be given to anyone who doesn\u2019t want to appear on camera to make sure they\u2019re kept out of photos or videos.\u003C/p\u003E","label":"Photography, video and audio recording at Scout events"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EMake sure you\u0027ve planned for \u003Ca href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safety/keeping-safe-at-camp/cold-weather-and-winter-advice/\u0022\u003Ecold weather\u003C/a\u003E or \u003Ca href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safety/keeping-safe-at-camp/hot-weather-and-summer-activity-advice/\u0022\u003Ehot weather\u003C/a\u003E, as well as told participants what to bring.\u003C/p\u003E\n\u003Cp\u003EYou may need to share where the nearest toilets are. You may remind people to wear sturdy, comfortable shoes for parades, ask everyone to bring coats, or tell people to bring snacks and a drink.\u00A0\u003C/p\u003E\n\u003Cp\u003EIn case of bad weather, you may need to plan an indoor or sheltered meeting point.\u003C/p\u003E","label":"Look after everyone\u0027s welfare, such as planning for weather, food and what to wear"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan\u003EOur \u003Ca href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/young-people-first-yellow-card/\u0022\u003Ecode of practice (also known as the Yellow card)\u003C/a\u003E sets out guidance for all adults in Scouts and should be followed at all times. This should be sent to all members prior to the event.\u003C/span\u003E\u003C/p\u003E","label":"Remind everyone of and follow the Yellow Card guidance at all times"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EUse the \u003Ca href=\u0022https://scoutsbrand.org.uk\u0022\u003EScouts brand centre\u003C/a\u003E to help create banners or flags for the Parade. Remember to plan for the product being made and delivered when you come to order them.\u003C/p\u003E\n\u003Cp\u003EYou could also use balloons or face paint or use products from the\u00A0\u003Ca rel=\u0022noopener\u0022 href=\u0022https://shop.scouts.org.uk/collections/scout-pride?gclid=CjwKCAjwq-WgBhBMEiwAzKSH6MNVTVR0tBlQZeh1uHgEHwao7qcRvsgfFC1H-S2vMzmesOVmDEyb9xoCFVkQAvD_BwE\u0022 target=\u0022_blank\u0022 data-anchor=\u0022?gclid=CjwKCAjwq-WgBhBMEiwAzKSH6MNVTVR0tBlQZeh1uHgEHwao7qcRvsgfFC1H-S2vMzmesOVmDEyb9xoCFVkQAvD_BwE\u0022\u003EScout Pride collection on Scouts Store\u003C/a\u003E.\u003C/p\u003E","label":"Take a look at the brand centre and Scout Store"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003ERemember to plan how you\u0027ll talk to potential new young members or volunteers and encourage them to join, especially at a community stall.\u00A0\u003C/p\u003E\n\u003Cp\u003EPlan how you\u0027ll quickly and efficiently handle any new enquiries after the event and how you\u0027ll safely and securely gather any contact details on the day.\u003C/p\u003E\n\u003Cp\u003EYou could give out some resources with your contact details on too or direct them to \u003Ca href=\u0022https://www.scouts.org.uk/groups/\u0022\u003EJoin Scouts\u003C/a\u003E.\u003C/p\u003E","label":"Plan how you get new members to join Scouts"}]}]}],"config":null}]},"sections":[{"content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":false,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003EFind out when registration for the Pride event opens, what information you need to register, and where you need to register. Once registration has opened, register for the event!\u003C/li\u003E\n\u003Cli\u003EFind out if there is a cost involved and think about funding. You might want to see if your local District or County has grants or funding to support the event.\u003C/li\u003E\n\u003Cli\u003ETo find out about and book resources from UK Headquarters, \u003Ca href=\u0022/volunteers/inclusion-and-diversity/including-everyone/lgbtplus/scout-pride/attending-pride/\u0022 title=\u0022Attending Pride\u0022\u003Evisit Attending Pride\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003EStart recruiting members to form a planning team (depending on the potential size of the pride event). We recommend that the team should have a lead contact/organiser, someone responsible for communications and PR, and someone responsible for arrangements for any young people to attend. You will also need some volunteers on the day to help run the stand and/or organise people in the parade.\u003C/li\u003E\n\u003Cli\u003EPlan monthly meetings/calls, set an agenda, take meeting minutes and record actions. Re-visit these at the start of each meeting.\u003C/li\u003E\n\u003C/ul\u003E","label":"Five to six months before the event\u2026"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003EFind out what recruitment resources are available through your District/County or Local Growth Officer. i.e. leaflets, banners, resources, support in your event.\u003C/li\u003E\n\u003Cli\u003EThink if there is anything you\u2019d like to order from the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://scoutsbrand.org.uk/.\u0022 target=\u0022_blank\u0022 title=\u0022Scout Brand centre\u0022\u003EBrand Centre\u003C/a\u003E to support the event.\u003C/li\u003E\n\u003Cli\u003EMeet your pride project team and make decisions about how the event is going to run.\u003C/li\u003E\n\u003Cli\u003EDecide what the budget is for the event.\u003C/li\u003E\n\u003Cli\u003EIt\u0027s important to have a booking/registration process for people attending the event. \u003Cbr\u003EMost Districts and Counties use some form of events management software to manage their local events. Check with your District/County to see if you can create an event managed within their system.\u0026nbsp; If you need any further advice on this, please contact the National Pride team.\u003C/li\u003E\n\u003Cli\u003EDecide if you will have: a float (vehicle) and how this will be used. Check with event organisers what requirements are for this. Be aware, there may also be a fee for having a float.\u003C/li\u003E\n\u003Cli\u003EIf having a stall, decide how it will be used. Will you have games or activities, what resources are needed? Make sure everything is on brand, following the Scouts Brand guidelines.\u003C/li\u003E\n\u003Cli\u003EMake a list of and source the resources you will need for the event.\u003C/li\u003E\n\u003Cli\u003EConsider inviting members from the National Inclusion team, FLAGS, Growth and Communities Team, District/County/Regional Leadership Teams, and other support teams within Scouts.\u003C/li\u003E\n\u003Cli\u003EDecide what the plan is for the day, what is on the itinerary, and who oversees which aspect of the day; a morning meeting pre-event possibly including breakfast can be a good way to start the day, and find a central meeting point with good transport links/parking.\u003C/li\u003E\n\u003Cli\u003EMake a plan for the end of the day, packing things up and returning any borrowed resources, also meeting afterwards for food and/or drinks.\u003C/li\u003E\n\u003Cli\u003EPlan communications and links with local Districts \u0026amp; Counties to ensure the Scout presence at the event is published.\u003C/li\u003E\n\u003Cli\u003EYoung people - find out what the rules are for the Pride event you\u0027re attending regarding young people\u2019s presence. i.e. some require anyone under 16 to have a parent or guardian with them, most require parental permission for anyone under 18 to be there. Once you\u0027ve found out what the rules are for your Pride event, assign a person to be responsible for any young people attending without parents/guardians on the day and ensure you have signed consent for all under 18\u2019s attending.\u003C/li\u003E\n\u003Cli\u003EBegin to plan the risk assessment - ensuring safety, wellbeing and safeguarding of all attendees, following the \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/risk-assessments/\u0022 title=\u0022Risk assessments\u0022\u003EScouts risk assessment\u003C/a\u003E requirements.\u003C/li\u003E\n\u003Cli\u003EFind out if you can give things out on the parade route i.e. stickers/ leaflets/giveaways. Note: some local authorities charge a fee to do this or ban it because of littering.\u003C/li\u003E\n\u003C/ul\u003E","label":"Four months before the event\u2026"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003EContact the District/County Media teams for support with promoting Scouts attendance at the event. If it\u2019s a large event, you could also invite \u003Ca rel=\u0022noopener\u0022 href=\u0022http://scoutradio.org.uk/)\u0022 target=\u0022_blank\u0022 title=\u0022Scout radio\u0022\u003EScout Radio\u003C/a\u003E to cover the event.\u003C/li\u003E\n\u003Cli\u003EContinue to use social media to promote your event. For maximum external impact, use the hashtag #ScoutPride and any event specific hashtags associated with the event.\u003C/li\u003E\n\u003Cli\u003EIf the event you\u0027re attending is ticketed, there may be opportunities for early bird or discounted tickets, which are a good idea to promote as they often include cheaper tickets and can help to guarantee attendance.\u003C/li\u003E\n\u003Cli\u003EFind out if you need any resources from Scout Store and the Brand Centre.\u003C/li\u003E\n\u003Cli\u003EKeep in constant communication with your project team and offer any support to complete actions for future meetings.\u003C/li\u003E\n\u003C/ul\u003E","label":"Three months before the event..."},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003EBy this point you should have identified the Emergency Rendezvous Point (ERP). Where possible, it should be outside the main parade/event area and any major tourist areas, typically a park or open space that is within a reasonable distance (i.e. walkable) from the event. Towards hospitals and away from the main parade and event.\u003C/li\u003E\n\u003Cli\u003EContinue to meet with your project team and review plans, ensure that your event is on schedule (consider additional support if it is behind schedule).\u003C/li\u003E\n\u003Cli\u003EUse social media and other methods of communication to advertise attendance in the run-up to the event. For example:\n\u003Cul\u003E\n\u003Cli\u003EAdvertise the opportunity to attend through District/County newsletters or emails, meetings, District and County websites, and other Scout events.\u003C/li\u003E\n\u003Cli\u003EUse a countdown system i.e. \u201C50 days to go until Birmingham Pride\u201D and publicise this in emails and on social media using photos from previous pride events and the #ScoutPride hashtag, to keep members engaged and excited about the event.\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003ESend a Consent Form to each young person registered (or their parents).\u003C/li\u003E\n\u003Cli\u003EEnsure there will be at least one Leader in Charge of all young people, and there are appropriate ratios.\u003C/li\u003E\n\u003C/ul\u003E","label":"Two months before the event\u2026"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003EIf you\u0027re using a float (vehicle) plan a time when you will decorate it. We\u0027d advise doing this the day before Pride, and please make sure you follow the Scout and Scout Pride brand guidelines.\u003C/li\u003E\n\u003Cli\u003EEnsure that social media is posted at least 2-3 times a week at peak times (select your target audience, times and days carefully as this will affect how effective your social media and pick up for your event).\u003C/li\u003E\n\u003Cli\u003EPre-event venue - Confirm meeting places/times are still booked and are expecting you. If offering catering, confirm numbers and pre-ordered food/drinks are organised. Don\u2019t forget any accessibility requirements e.g. lifts/ramps available for anyone using wheelchair and dietary requirements are catered for.\u003C/li\u003E\n\u003Cli\u003ERemind everyone registered as a participant of the joining instructions. i.e. meeting points and times, local information on transport/parking. Also share this information with the National Pride team and anyone else you\u2019ve invited.\u003C/li\u003E\n\u003Cli\u003EAttend all Health and Safety meetings between now and the event by the event organisers and cascade any information from the meeting to the project team and members.\u003C/li\u003E\n\u003Cli\u003EOngoing, update the Risk Assessment with any additional information from the Health and Safety meetings.\u003C/li\u003E\n\u003Cli\u003EComplete risk assessments as required. Make sure you have produced an emergency procedure.\u003C/li\u003E\n\u003C/ul\u003E","label":"One month before the event\u2026"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003EMake final arrangements with the project team - send out comms reminding everyone of their tasks/responsibilities on the day (always have a backup plan e.g. heavy rain, or if a key volunteer is unwell and cannot attend).\u003C/li\u003E\n\u003Cli\u003ESend out communications to members attending; this should confirm plans and itinerary for the day, a reminder about complying with the \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/young-people-first-yellow-card/\u0022 title=\u0022Young People First - Yellow Card\u0022\u003EYellow Card\u003C/a\u003E and representing the Scouts; no drinking or smoking during the parade and to have fun, smile and interact.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EEnsure those who have agreed to transport materials and resources are still able to.\u003C/li\u003E\n\u003Cli\u003EIf having a stall/stand, make final preparations - consider a rota of who will run the stand, ensure this is fair and everyone takes a turn/gets breaks.\u003C/li\u003E\n\u003Cli\u003EEnsure you know the route/area and plans for the day. As the lead volunteer for the event it is important to know what is happening.\u003C/li\u003E\n\u003Cli\u003EMake sure that you have identified the key coordinators who will be at the event (there should be at least two) and that contact details have been obtained.\u003C/li\u003E\n\u003Cli\u003EIf you are taking part in the parade, organise how you will get the group from the meeting point to the parade start position.\u003C/li\u003E\n\u003Cli\u003EDouble-check the ERP you\u2019ve identified is still valid and appropriate (before getting Emergency Cards produced for all participants).\u003C/li\u003E\n\u003Cli\u003EEnsure that both parents/guardians and the person allocated \u2018Leader in Charge\u2019 of young people (attending without parents or guardians), have all the details needed to follow the InTouch process.\u003C/li\u003E\n\u003C/ul\u003E","label":"2 weeks before the event\u2026"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003EMake sure you have the Emergency cards ready and printed for each participant.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EDetails essential to include are:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003ETelephone numbers for at least two of the event organising team (usually the Pride Coordinator and one other)\u003C/li\u003E\n\u003Cli\u003ETelephone number for the InTouch contact\u003C/li\u003E\n\u003Cli\u003ELocation of the emergency rendezvous point (ERP), either by use of a mini-map or an appropriate app, e.g. \u201C\u003Cu\u003E\u003Ca href=\u0022https://what3words.com/\u0022\u003EWhat3Words ///\u003C/a\u003E\u003C/u\u003E\u201D \u2013 giving the 3 word location.\u003C/li\u003E\n\u003Cli\u003ETransport the resources you need to the pride site (If you can set up the day before).\u003C/li\u003E\n\u003Cli\u003EPost on social media and offer out contact numbers or email addresses for members to contact if they have any questions/problems.\u003C/li\u003E\n\u003Cli\u003EHave a \u2018Plan B\u2019 for any last-minute changes.\u003C/li\u003E\n\u003Cli\u003EReview the risk assessment for any last-minute changes. Update the team highlighting changes made.\u003C/li\u003E\n\u003Cli\u003EPerform a briefing for the InTouch contact and key coordinators including presentation of the emergency procedures.\u003C/li\u003E\n\u003Cli\u003EGive access to a secure shared folder location or securely email all details of participants (including any young people\u2019s consent) to the InTouch contact.\u003C/li\u003E\n\u003Cli\u003EPrint out your plans/itinerary/members list /make sure you know who is responsible for what?\u003C/li\u003E\n\u003C/ul\u003E","label":"The week of the event\u2026"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003EArrive early, before the participants, and set up.\u003C/li\u003E\n\u003Cli\u003EIf you\u0027re hosting a pre-event breakfast/meeting, make sure everything is set up and prepared.\u003C/li\u003E\n\u003Cli\u003EYou and the project team should take the lead in welcoming all participants to your event.\u003C/li\u003E\n\u003Cli\u003EIt\u0027s essential to perform a welcome brief, talking through the basics of the day, so everyone is aware of Health and Safety and Emergency Procedures for the event, the provision of Emergency cards, including the location of the ERP and contact telephone numbers.\u003C/li\u003E\n\u003Cli\u003EAll participants should be made aware of the \u2018Government Advice for Staying Safe\u2019 and be prepared to follow this if needed during the event.\u003C/li\u003E\n\u003Cli\u003EMake sure the team works together to ensure all participants are comfortable and engaged in the group. Ensure no one is left on their own or feeling excluded.\u003C/li\u003E\n\u003Cli\u003ERespond quickly to any questions or unexpected issues on the day.\u003C/li\u003E\n\u003Cli\u003EMake sure everyone has the correct clothing, and you have all your flags, banners, costumes, etc.\u003C/li\u003E\n\u003Cli\u003ERemind everyone they are representing the Scouts, as set out in previous comms. Reiterate the need to follow the Yellow card rules and ensure young persons at the event are clear on who is responsible for them (the designated Leader in Charge).\u003C/li\u003E\n\u003Cli\u003EMove the group as one, safely to the starting/meeting point of the parade.\u003C/li\u003E\n\u003Cli\u003EIf you have a banner, have a team of 4-6 people responsible for holding the banner.\u003C/li\u003E\n\u003Cli\u003EOthers can hold placards, flags and wave/interact with the crowds, especially families and children (the best effects are when a walking group is having FUN, enjoying, interacting with each other and enjoying the parade - the cameras will pick up on this).\u003C/li\u003E\n\u003Cli\u003EKeep moving as a group - the most impactful \u2018visuals\u2019 are when the group is close together.\u003C/li\u003E\n\u003Cli\u003ESocial Media - post photos/videos of the group on the parade route with hashtags #ScoutPride and any other relevant ones for your specific event.\u003C/li\u003E\n\u003C/ul\u003E","label":"On the day \u2013 The Parade\u2026"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003EDepending on the size of the event and how long it is running, plan to have four to seven people on the stall team.\u003C/li\u003E\n\u003Cli\u003EAvoid overcrowding the stall with volunteers, use a rota so members can have breaks and go enjoy the rest of the event.\u003C/li\u003E\n\u003Cli\u003EInteract with visitors - particularly families and other Scout volunteers.\u003C/li\u003E\n\u003Cli\u003ERemember to record contact details for potential new members who show an interest in joining.\u003C/li\u003E\n\u003Cli\u003EEnsure those on the stall swap over the activities they are running so they do not become bored.\u003C/li\u003E\n\u003C/ul\u003E","label":"On the day \u2014 Running a stall\u2026"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003EEmail the project team and anyone else who helped on the day thanking them for taking part.\u003C/li\u003E\n\u003Cli\u003EPlace an evaluation online using something like SurveyMonkey or Google forms \u2013 share that with all participants.\u003C/li\u003E\n\u003Cli\u003EA few weeks after the event carry out an evaluation meeting - evaluate what went well, what should be changed ready for next year, review feedback from those who attended.\u003C/li\u003E\n\u003Cli\u003EComplete a pride evaluation form and feedback your findings to the National Pride team to support future Pride events and local Pride Coordinators.\u003C/li\u003E\n\u003Cli\u003ESend in any dates planned for next year to the National Pride team to help publicise the event.\u003C/li\u003E\n\u003C/ul\u003E","label":"After the event\u2026"}]}]}],"config":null}]},"prev":null,"next":{"link":"/volunteers/equity-diversity-and-inclusion/lgbtqplus/scout-pride/guide-to-organising-pride/further-information/","title":"Further information"},"allParts":[{"link":"/volunteers/equity-diversity-and-inclusion/lgbtqplus/scout-pride/guide-to-organising-pride/planning-for-pride/","title":"Planning for Pride"},{"link":"/volunteers/equity-diversity-and-inclusion/lgbtqplus/scout-pride/guide-to-organising-pride/further-information/","title":"Further information"}],"link":"/volunteers/equity-diversity-and-inclusion/lgbtqplus/scout-pride/guide-to-organising-pride/planning-for-pride/","id":48056,"nodeName":"Planning for Pride","title":"Planning for Pride","type":"codexPart","image":null,"assets":null,"headerOptions":{"headerTitle":"Planning for Pride","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80ODA1NiJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/equity-diversity-and-inclusion/lgbtqplus/scout-pride/guide-to-organising-pride/planning-for-pride/"},{"content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch3\u003EMore information\u003C/h3\u003E\n\u003Cp\u003EPlease find below a list of resources that you need to consider when hosting a pride event\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EFollow our \u003Ca href=\u0022/volunteers/inclusion-and-diversity/including-everyone/lgbtplus/scout-pride/attending-pride/\u0022 title=\u0022Attending Pride\u0022\u003Eadvice for attending a Pride event\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003ELearn more about \u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/recruiting-and-managing-volunteers/\u0022\u003Emanaging and celebrating existing volunteers\u003C/a\u003E and \u003Ca href=\u0022/volunteers/growing-scouts/recruit-more-volunteers/\u0022 title=\u0022Recruit more volunteers\u0022\u003Evolunteer recruitment\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003ECheck out our \u003Ca href=\u0022https://shop.scouts.org.uk/collections/scout-pride?gclid=CjwKCAjwq-WgBhBMEiwAzKSH6Gr-wHR4bM0UuzmF_w2_hhhCdnfnpmu3869vZhX0yMjN_TY2MiViiRoCmEcQAvD_BwE\u0022 data-anchor=\u0022?gclid=CjwKCAjwq-WgBhBMEiwAzKSH6Gr-wHR4bM0UuzmF_w2_hhhCdnfnpmu3869vZhX0yMjN_TY2MiViiRoCmEcQAvD_BwE\u0022\u003EScout Pride collection\u003C/a\u003E in Scout Store\u003C/li\u003E\n\u003Cli\u003ELearn about our \u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/local-media-and-member-communications/our-brand/\u0022\u003EScouts brand\u003C/a\u003E, including our \u003Ca rel=\u0022noopener\u0022 href=\u0022https://prod-cms.scouts.org.uk//media/x2vhpnnc/scouts_brand_guidelines_august_2026.pdf\u0022 target=\u0022_blank\u0022 title=\u0022Scouts Brand Guidelines August 2026\u0022\u003Ebrand guidelines\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003EDiscover our \u003Ca href=\u0022https://scoutsbrand.org.uk\u0022\u003EScouts brand centre\u003C/a\u003E, where you can order banners and posters.\u003C/li\u003E\n\u003Cli\u003ETake a look at our \u003Ca rel=\u0022noopener\u0022 href=\u0022https://prod-cms.scouts.org.uk//media/13311/brand-guidance-for-scout-pride-and-lgbtplus-content.pdf\u0022 target=\u0022_blank\u0022 title=\u0022Scout pride branding\u0022\u003EScout Pride branding advice\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003ELearn about \u003Ca href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safety/event-safety-and-planning/\u0022\u003Eevent safety and planning\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003EFind out about \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/risk-assessments/\u0022 title=\u0022Risk assessments\u0022\u003Erisk assessments\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003EKnow about \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/supporting-life-issues-and-young-people/\u0022 title=\u0022Supporting life issues and young people\u0022\u003ESafeguarding\u003C/a\u003E and \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/young-people-first-yellow-card/\u0022 title=\u0022Young People First - Yellow Card\u0022\u003EYellow Card\u003C/a\u003E\u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/supporting-life-issues-and-young-people/\u0022 title=\u0022Supporting life issues and young people\u0022\u003E\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003ELearn about \u003Ca href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/supporting-life-issues-and-young-people/digital-safeguarding/photography-video-and-audio-recording-at-scout-events/\u0022\u003Ephotography, video and audio recording at Scout events\u003C/a\u003E\u003C/li\u003E\n\u003C/ul\u003E\n\u003Ch3\u003EGovernment advice for staying safe\u003C/h3\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Ca href=\u0022https://www.protectuk.police.uk\u0022\u003EProtect UK\u003C/a\u003E - \u003Cspan\u003ELaunched in 2022, ProtectUK is \u003C/span\u003Ea new central hub for counter terrorism and security advice. It\u0027s been created by the \u003Cspan\u003ECounter Terrorism Alliance.\u003C/span\u003E\u003Cspan\u003E\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022https://www.protectuk.police.uk/advice-and-guidance/response/stay-safe-film\u0022\u003EThe Stay Safe film\u003C/a\u003E - This is a\u003Cspan\u003Edvice provided by Counter Terror Policing for the public on the steps they can take to keep themselves safe in the rare event of a firearms or weapons attack.\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022https://www.protectuk.police.uk/advice-and-guidance/response/run-hide-tell\u0022\u003ERun, Hide, Tell\u003C/a\u003E -\u0026nbsp;This is g\u003Cspan\u003Euidance issued by Counter Terror Policing for members of the public on what to do in the\u00A0unlikely event of a terrorist attack.\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022https://www.protectuk.police.uk/news-views/protectuk-app\u0022\u003EProtectUK App\u003C/a\u003E - \u003Cspan\u003EAccess real-time information from CT Policing plus the latest protective security advice available at your fingertips 24/7 \u2013 wherever you are.\u003C/span\u003E\u003C/li\u003E\n\u003C/ul\u003E","gtmId":"","gtmClass":""},{"type":"Promo","cta":"","body":"\u003Cp\u003EIf you\u0027ve any questions, please contact the National Pride team by emailing \u003Ca href=\u0022mailto:pride@scouts.org.uk\u0022\u003EScout.Pride@scouts.org.uk\u003C/a\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Ca href=\u0022https://www.flagscouts.org.uk/\u0022 title=\u0022FLAGS National Volunteer Team\u0022\u003EFLAGS\u003C/a\u003E is a national volunteer team that actively supports the recruitment, retention and ongoing support of LGBTQ\u002B adults in Scouts. You can contact FLAGS, including finding out how they can support you, by emailing \u003Ca href=\u0022mailto:pride@flagscouts.org.uk\u0022\u003Epride@flagscouts.org.uk\u003C/a\u003E\u003C/p\u003E","link":null,"colour":"#f1f1f1","title":"Contact Scouts","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""}]}],"config":null}]},"prev":{"link":"/volunteers/equity-diversity-and-inclusion/lgbtqplus/scout-pride/guide-to-organising-pride/planning-for-pride/","title":"Planning for Pride"},"next":null,"allParts":[{"link":"/volunteers/equity-diversity-and-inclusion/lgbtqplus/scout-pride/guide-to-organising-pride/planning-for-pride/","title":"Planning for Pride"},{"link":"/volunteers/equity-diversity-and-inclusion/lgbtqplus/scout-pride/guide-to-organising-pride/further-information/","title":"Further information"}],"link":"/volunteers/equity-diversity-and-inclusion/lgbtqplus/scout-pride/guide-to-organising-pride/further-information/","id":48057,"nodeName":"Further information","title":"Further information","type":"codexPart","image":null,"assets":null,"headerOptions":{"headerTitle":"Further information","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80ODA1NyJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/equity-diversity-and-inclusion/lgbtqplus/scout-pride/guide-to-organising-pride/further-information/"}],"id":48052,"nodeName":"Guide to organising Pride","title":"Guide to organising Pride","type":"codex","image":{"url":"/media/13634/microsoftteams-image-5.png?width=800\u0026height=450\u0026v=1daf307b6285c70","caption":"Scout Pride 2021 badge","type":"png","size":1924180,"width":1534,"height":1530,"altText":"New Scout Pride badge"},"assets":null,"headerOptions":{"headerTitle":"Guide to organising Pride","headerSubTitle":"This guide is for individuals and teams wanting to organise Scout attendance at a Pride event in the UK. It provides a checklist of important information and sets out a timeline of actions to plan your event, along with additional supporting resources and contacts.","headerCta":"","headerCtaText":"","headerCtaLink":"","headerBackgroundColour":"006ddf","showSEOImage":false,"headerBackgroundImage":null,"quickLinks":[]},"searchDescription":"Advice and guidance on how to organise Scout attendance at a Pride event.","subHeader":"Advice and guidance on how to organise Scout attendance at a Pride event.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80ODA1MiJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/equity-diversity-and-inclusion/lgbtqplus/scout-pride/guide-to-organising-pride/"}