{"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EReceipts and Payments Accounts cannot be prepared if your income exceeds \u00A3250,000. For accounting periods starting on or after 1st January 2026 this threshold will increase to \u00A3500,000 for charities in England and Wales.\u003C/p\u003E\n\u003Cp\u003EThe following comments relate to the specimen Receipts and Payments Accounts. They cover both the single fund version and the multi fund version \u2013 this is where the charity has Restricted Funds and/or Endowment Funds as well as Unrestricted Funds (also known as general fund). If only unrestricted funds exists, the single fund version should be used and some of the following comments do not apply.\u003C/p\u003E\n\u003Cp\u003ESpecimen Receipts and Payments Accounts for both single funds and multi funds accompany this guidance. These specimens are available to download as Excel files from the \u003Ca href=\u0022/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/\u0022 title=\u0022Accounting and Reporting\u0022\u003EAccounting and Reporting page of our website\u003C/a\u003E or can be requested by email from the Scout Support Centre \u003Ca rel=\u0022noopener\u0022 href=\u0022mailto:support@scouts.org.uk\u0022 target=\u0022_blank\u0022 title=\u0022Support Centre email\u0022\u003Esupport@scouts.org.uk\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EThe specimens are based on those issued by the Charity Commission for England \u0026amp; Wales, OSCR and the Charity Commission for Northern Ireland. They cover the receipts and payments, assets and liabilities that occur in most Scout Groups and Districts.\u003C/p\u003E\n\u003Cp\u003EThe Charity Commission for England \u0026amp; Wales\u2019 own specimens are issued in both an Excel and PDF format and accompanying guidance notes can be obtained from \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/government/collections/receipts-and-payments-accounts-pack-cc16\u0022 target=\u0022_blank\u0022 title=\u0022Receipts and payments accounts pack (CC16)\u0022\u003Ethe GOV website\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EThe Office of the Scottish Charity Regulator\u2019s own specimens are issued in both an Excel and PDF format and accompanying guidance notes can be obtained \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.oscr.org.uk/charities/managing-your-charity/charity-accounting/receipts-and-payments-accounts\u0022 target=\u0022_blank\u0022 title=\u0022OSCR website\u0022\u003Efrom the OSCR website\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EThe Charity Commission for Northern Ireland\u2019s own specimens are issued in both an Excel and PDF format and accompanying guidance notes can be obtained from \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.charitycommissionni.org.uk/manage-your-charity/annual-reporting/accounting-and-reporting-essentials/\u0022 target=\u0022_blank\u0022 title=\u0022Charity Commission website\u0022\u003ECharity Commission website\u003C/a\u003E.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":false,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EThere are up to four columns (in the multi fund version) in which figures can be entered.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EUnrestricted (or General) Funds:\u003C/strong\u003E These are funds that the charity trustees may spend in accordance with its constitution.\u003C/p\u003E\n\u003Cp\u003EThere is another type of Fund known as a \u003Cstrong\u003EDesignated Fund.\u003C/strong\u003E This type of Fund arises when the trustees decide to set some of the Unrestricted Funds aside for a special purpose. It continues to be part of Unrestricted Funds and so no separate column is provided.\u003C/p\u003E\n\u003Cp\u003EIf a Group, District or County/Area/Region has a Designated Fund and wishes to give details in the accounts, this can be done:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Eby description given in the Trustees\u0027 Annual Report\u003C/li\u003E\n\u003Cli\u003Eby a note attached to the accounts\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cstrong\u003ERestricted Funds:\u003C/strong\u003E These are funds \u003Cspan class=\u0022NormalTextRun SCXW77851929 BCX0\u0022 data-ccp-parastyle=\u0022Normal (Web)\u0022\u003E(other than Endowment Funds \u2013 see below) \u003C/span\u003Ewhere the trustees are bound by conditions that have either been imposed by donors, or by the terms of an appeal. Therefore the fund can only be spent in line with the restriction. It is important that these funds are kept separate from both the Unrestricted Funds and the Endowment Funds and therefore a separate column is provided.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EEndowment Funds:\u003C/strong\u003E These are funds that the trustees are unable to currently spend. Often the funds can only be spent once specified conditions have been met and in many instances they have to be held indefinitely. It is important that these funds are kept separate from both the Unrestricted Funds and the Restricted Funds and therefore a separate column is provided.\u003C/p\u003E\n\u003Cp\u003EFrom\u0026nbsp;financial years\u0026nbsp;starting in 2026, charities (including Groups, Districts, Counties / Regions / Areas) need to show their income and expenses (receipts and payments) in full \u2014 not just the difference between them.\u202F This includes membership fees. \u0026nbsp;For further information see\u0026nbsp;the\u003Cspan class=\u0022x_x_Apple-converted-space\u0022\u003E\u0026nbsp;\u003C/span\u003E\u003Ca id=\u0022OWA1bb600be-61d3-91b1-447c-c5c33e174b92\u0022 href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/trustee-boards/tools-to-support-trustee-boards/updates-for-trustee-boards/#AccountingforReceiptsandPayments\u0022 title=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/trustee-boards/tools-to-support-trustee-boards/updates-for-trustee-boards/#AccountingforReceiptsandPayments\u0022 class=\u0022x_x_OWAAutoLink\u0022 data-auth=\u0022NotApplicable\u0022 data-linkindex=\u002217\u0022\u003Eguidance\u0026nbsp;here.\u003C/a\u003E\u003C/p\u003E\n\u003Cp\u003EThe \u003Cstrong\u003ETotal\u003C/strong\u003E column adds Unrestricted, Restricted and Endowment Funds together.\u003Cbr\u003EThe \u003Cstrong\u003Eprevious year\u0027s\u003C/strong\u003E figures are only shown in total.\u003C/p\u003E\n\u003Cp\u003EWhere the template has the term \u2018Detail\u2019, please replace this with a very brief description of the activity you have undertaken. For example, under Fundraising describe your main fundraising activities e.g. bag packing.\u003C/p\u003E\n\u003Cp\u003ESORP asks charities to develop their own classifications that best describe their principal charitable activities. The Finance Sub-Committee of The Scout Association has discussed suitable headings and recommends that Districts, Counties/Areas/Regions use some or all (as appropriate) of the following four headings:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EYouth Programme and Activities\u003C/li\u003E\n\u003Cli\u003EAdult Support and Training\u003C/li\u003E\n\u003Cli\u003EDevelopment of Scouting\u003C/li\u003E\n\u003Cli\u003ESupport and Services to the Movement\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EThis SORP requirement does not need to be followed when preparing Receipts and Payments Accounts. However, the Finance Sub-Committee still recommends that, where appropriate, these headings should be followed for Receipts and Payments Accounts. (The template Receipts and Payments Accounts only include \u2018Youth Programme and Activities\u2019 and \u2018Adult Support and Training\u2019 since for most charities these are the two that historically are appropriate)\u003C/p\u003E\n\u003Cp\u003EThe line \u003Cstrong\u003E\u0022transfers between funds\u0022\u003C/strong\u003E will only be used if the trustees have decided it is proper to make a transfer. This could happen, e.g. if the restriction on a restricted fund ends and the fund becomes available for general purposes.\u003C/p\u003E\n\u003Cp\u003EThe amount(s) of\u003Cstrong\u003E Cash funds this year end\u003C/strong\u003E should agree with the Sub Total(s) of Cash funds shown on the Statement of Assets \u0026amp; Liabilities.\u003C/p\u003E","label":"Receipts and Payments Accounts"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EThe values of monetary assets and liabilities have to be shown but some non-monetary assets may just be described. In this case, as well as a description of the assets, information about their age, original cost and current value should be given. It will be helpful to indicate the value of all assets and the Trustees\u0027 view of the estimated market or insured value may be a helpful guide.\u003C/p\u003E","label":"Statement of Assets \u0026 Liabilities"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cdiv class=\u0022OutlineElement Ltr SCXW210249838 BCX0\u0022\u003E\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW210249838 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW210249838 BCX0\u0022\u003E\u003Cspan class=\u0022TextRun SCXW210249838 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022none\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW210249838 BCX0\u0022\u003EContingent liabilities and future obligations\u003C/span\u003E\u003C/span\u003E\u003Cspan class=\u0022TextRun SCXW210249838 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022none\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW210249838 BCX0\u0022\u003E, if you have any,\u003C/span\u003E\u003C/span\u003E\u003Cspan class=\u0022TextRun SCXW210249838 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022none\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW210249838 BCX0\u0022\u003E\u003Cspan\u003E\u0026nbsp;should be described\u003C/span\u003E\u003C/span\u003E\u003C/span\u003E\u003Cspan class=\u0022TextRun SCXW210249838 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022none\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW210249838 BCX0\u0022\u003E\u003Cspan\u003E\u0026nbsp;\u003C/span\u003E\u003C/span\u003E\u003C/span\u003E\u003Cspan class=\u0022TextRun SCXW210249838 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022none\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW210249838 BCX0\u0022\u003Ein a separate note\u003Cspan\u003E\u0026nbsp;\u003C/span\u003E\u003C/span\u003E\u003C/span\u003E\u003Cspan class=\u0022TextRun SCXW210249838 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022none\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW210249838 BCX0\u0022\u003Ethat\u003Cspan\u003E\u0026nbsp;\u003C/span\u003Eaccompanies\u003Cspan\u003E\u0026nbsp;the\u0026nbsp;\u003C/span\u003E\u003C/span\u003E\u003C/span\u003E\u003Cspan class=\u0022TextRun SCXW210249838 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022none\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW210249838 BCX0\u0022\u003Eaccounts\u003C/span\u003E\u003C/span\u003E\u003Cspan class=\u0022TextRun SCXW210249838 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022none\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW210249838 BCX0\u0022\u003E. These would include any disputed legal claims against the charity and future rent payments, which are not yet due. An example of this might be \u0022Rent payable in the future \u00A3500 pa for remainder of lease \u2013 5 years\u0022.\u003C/span\u003E\u003C/span\u003E\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E","label":"Contingent liabilities and future obligations"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EIt is often not necessary to provide notes with Receipts and Payments Accounts and no space is included for these. However, they should be provided if they increase the reader\u2019s understanding of the accounts.\u003Cbr /\u003EIf there are related party transactions, Trustee\u2019s remuneration or significant non-monetary resources, these should always be explained.\u003C/p\u003E","label":"Notes to the Accounts"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EThe accounts should be approved by the trustees and signed on their behalf; each should receive a copy even if they cannot attend the meeting where the accounts are approved.\u003C/p\u003E","label":"Approving the Accounts"}]}]},{"items":[{"type":"Promo","cta":"Download the files","body":"\u003Cp\u003ESpecimen Receipts and Payments Accounts for both single funds and multi funds accompany this guidance. Download them from the Accounting and Reporting section of our website.\u003C/p\u003E","link":{"name":"Accounting and Reporting","id":null,"url":"/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/","newWindow":false,"target":null},"colour":"#0061ce","title":"Templates","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""}]}],"config":null}]},"prev":{"link":"/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/independent-examination-of-accounts/accounting-audit-requirements-for-group-districts-countiesareas-scottish-regions/the-trustees-annual-report/","title":"The Trustees\u2019 Annual Report"},"next":{"link":"/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/independent-examination-of-accounts/accounting-audit-requirements-for-group-districts-countiesareas-scottish-regions/accruals-accounts/","title":"Accruals Accounts"},"allParts":[{"link":"/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/independent-examination-of-accounts/accounting-audit-requirements-for-group-districts-countiesareas-scottish-regions/audit-and-examination/","title":"Audit and examination"},{"link":"/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/independent-examination-of-accounts/accounting-audit-requirements-for-group-districts-countiesareas-scottish-regions/the-trustees-annual-report/","title":"The Trustees\u2019 Annual Report"},{"link":"/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/independent-examination-of-accounts/accounting-audit-requirements-for-group-districts-countiesareas-scottish-regions/receipts-payments-accounts/","title":"Receipts \u0026 Payments Accounts"},{"link":"/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/independent-examination-of-accounts/accounting-audit-requirements-for-group-districts-countiesareas-scottish-regions/accruals-accounts/","title":"Accruals Accounts"}],"link":"/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/independent-examination-of-accounts/accounting-audit-requirements-for-group-districts-countiesareas-scottish-regions/receipts-payments-accounts/","id":47243,"nodeName":"Receipts \u0026 Payments Accounts","title":"Receipts \u0026 Payments Accounts","type":"codexPart","image":null,"assets":null,"headerOptions":{"headerTitle":"Receipts \u0026 Payments Accounts","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80NzI0MyJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-things-locally/finances-and-insurance/accounting-and-reporting/independent-examination-of-accounts/accounting-audit-requirements-for-group-districts-countiesareas-scottish-regions/receipts-payments-accounts/"}