{"subTitle":"Discover how you can set up and maintain a local heritage collection","backgroundImage":{"url":null,"caption":null,"type":null,"size":0,"width":0,"height":0,"altText":null},"backgroundColour":null,"content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EWherever local collections are in their journey, the UKHQ Heritage Service wants to support volunteers to create assets which can support local Scouting. We want to help get our heritage out of the boxes and enable you to share the amazing stories held within.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThere are five key areas to consider as you make your way through this process: \u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EGovernance\u003C/li\u003E\n\u003Cli\u003EVolunteers\u003C/li\u003E\n\u003Cli\u003EPurpose and Vision\u003C/li\u003E\n\u003Cli\u003ECollections Management\u003C/li\u003E\n\u003Cli\u003EEngagement\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EIf you\u2019re starting from the beginning with no existing structures in place, then it\u2019s advisable to work through these areas in order as the decisions you make will inform your future practices.\u0026nbsp;\u003C/p\u003E\n\u003Ch3\u003EWhy you should keep your assets locally\u0026nbsp;\u003C/h3\u003E\n\u003Cp\u003EThe Heritage Service receives a high level of enquiries from people wishing to donate material to the collection. Often this duplicates material already held or we feel that the material would have more relevance if kept within its origin locality. We want to work with heritage volunteers to enable our Scouts heritage to be kept where it\u0027ll have most resonance.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ETo support this, we\u2019ll provide templates which can be adapted to suit your collection and provide training and resources to enable you to manage your collection and use it in line with your statement of purpose.\u0026nbsp;\u003Cbr\u003E\u003Cbr\u003E\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"sections":[{"content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch3\u003EResponsibility and decision making\u0026nbsp;\u003C/h3\u003E\n\u003Cp\u003EIt\u0027s important to know who is responsible for your local collection and who makes key decisions, such as the disposal of material, expenditure, or approval for funding applications.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EWhile the Board of Trustees has overall responsibility, they may delegate certain tasks to a dedicated group. If they do, clearly record what is delegated and to whom. All decisions should be transparent and not made in isolation.\u0026nbsp;\u003C/p\u003E\n\u003Ch3\u003ECommitment to the collection\u003C/h3\u003E\n\u003Cp\u003EThere are several reasons you may want your governing body to pass resolutions stating their commitment to maintaining a heritage collection and supporting the work carried out by volunteers.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThis can:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EProvide long-term protection of the collection\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EProvide reassurance for funders and donors\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EEncourage volunteers to support\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EA statement of commitment could include:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EProvision of storage space\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EProvision of display space\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EIT equipment\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EBudget to improve the care and management of the collection\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ESupport and management of a heritage volunteer team\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EProtect the collection from disposal\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EYour governing body should also be aware of the risks associated with your collection. By highlighting these risks, it\u2019s easier to make the case for support and change. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThese risks could include:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003ELimited or no understanding of collection content or value\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ELack of appropriate insurance\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EPoor storage conditions\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ECollections being kept at private residences\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ELittle or no provenance records for collections\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"prev":null,"next":{"link":"/volunteers/running-things-locally/heritage-collections/heritage-volunteers/","title":"Heritage volunteers"},"allParts":[{"link":"/volunteers/running-things-locally/heritage-collections/governance/","title":"Governance"},{"link":"/volunteers/running-things-locally/heritage-collections/heritage-volunteers/","title":"Heritage volunteers"},{"link":"/volunteers/running-things-locally/heritage-collections/defining-the-purpose-and-vision/","title":"Defining the purpose and vision"},{"link":"/volunteers/running-things-locally/heritage-collections/collections-management/","title":"Collections management"}],"link":"/volunteers/running-things-locally/heritage-collections/governance/","id":86863,"nodeName":"Governance","title":"Governance","type":"codexPart","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Governance","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out who should have responsibility for your local heritage collection.","subHeader":"Find out who should have responsibility for your local heritage collection.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84Njg2MyJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-things-locally/heritage-collections/governance/"},{"content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EVolunteers are key to managing and caring for our heritage, and ensuring it\u2019s used as an asset. Having a team involved increases capacity and supports succession planning, so that if one volunteer leaves, others can continue working with the collection.\u00A0\u003C/p\u003E\n\u003Cp\u003EAll volunteers should be registered as members of Scouts. If they already hold a role, their membership record should be updated to recognise their role with the heritage team.\u00A0\u003C/p\u003E\n\u003Ch3\u003EHow heritage teams work together\u003C/h3\u003E\n\u003Cp\u003EIt\u2019s important to consider where your heritage volunteers sit within your local structure and who\u2019s overseeing, supporting, and advocating for their work.\u00A0\u003C/p\u003E\n\u003Cp\u003ESome counties have set up Heritage Volunteer Teams, with a team lead and supporting volunteers. This provides clear lead and line management, and oversight of the team\u2019s work.\u00A0\u003C/p\u003E\n\u003Cp\u003ERole descriptions can be created showing the different kinds of work volunteers can undertake with the collection. These can include cataloguing, digitisation, curating displays, and leading engagement activities.\u00A0\u003C/p\u003E\n\u003Cp\u003EVolunteers should not work in isolation, as this can create knowledge gaps and reduce transparency.\u00A0\u003C/p\u003E\n\u003Ch3\u003ERecruiting volunteers\u00A0\u003C/h3\u003E\n\u003Cp\u003EYou\u2019ll probably find existing local volunteers who are interested in working with a heritage collection, but you may also be able to bring new volunteers into Scouts through this project. \u00A0\u003C/p\u003E\n\u003Cp\u003EPeople who are aspiring to work in the heritage sector are often seeking volunteer experiences to enrich their CVs. Promoting your project more widely or through local colleges and universities may help reach these potential volunteers.\u00A0\u003C/p\u003E\n\u003Cp\u003EIt\u2019s also useful to consider how this could link to the Scouts programme. Volunteering with the collection could contribute towards the higher Chief Scout Awards, the King\u2019s Scout Award and the Duke of Edinburgh awards.\u00A0\u003C/p\u003E\n\u003Ch3\u003ETraining\u00A0\u003C/h3\u003E\n\u003Cp\u003EThere are various museums, archive and records development or support organisations around the UK who offer training and support. Local heritage organisations, particularly those led by volunteers, may also be able to make useful suggestions. \u00A0\u003C/p\u003E\n\u003Cp\u003EThe Scouts Heritage Service will also be creating learning resources to support local volunteers.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"prev":{"link":"/volunteers/running-things-locally/heritage-collections/governance/","title":"Governance"},"next":{"link":"/volunteers/running-things-locally/heritage-collections/defining-the-purpose-and-vision/","title":"Defining the purpose and vision"},"allParts":[{"link":"/volunteers/running-things-locally/heritage-collections/governance/","title":"Governance"},{"link":"/volunteers/running-things-locally/heritage-collections/heritage-volunteers/","title":"Heritage volunteers"},{"link":"/volunteers/running-things-locally/heritage-collections/defining-the-purpose-and-vision/","title":"Defining the purpose and vision"},{"link":"/volunteers/running-things-locally/heritage-collections/collections-management/","title":"Collections management"}],"link":"/volunteers/running-things-locally/heritage-collections/heritage-volunteers/","id":86867,"nodeName":"Heritage volunteers","title":"Heritage volunteers","type":"codexPart","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Heritage volunteers","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Discover how heritage volunteer teams work together and how you can recruit more people to support.","subHeader":"Discover how heritage volunteer teams work together and how you can recruit more people to support.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84Njg2NyJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-things-locally/heritage-collections/heritage-volunteers/"},{"content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EDevising a statement of purpose and vision for your collection will help focus your efforts. These should be approved by the governing body of the collection.\u0026nbsp;\u003C/p\u003E\n\u003Ch3\u003EWriting your statement of purpose\u0026nbsp;\u003C/h3\u003E\n\u003Cp\u003EYour purpose will help guide your collecting, how you plan and target your activities. It also sets parameters which aid decision making.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EInclude in your purpose:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EWhy are you planning on maintaining the collection?\u003C/li\u003E\n\u003Cli\u003EWhat will it be used for?\u003C/li\u003E\n\u003Cli\u003EWho will be using it?\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EA collection can be used in a variety of different ways, for example:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EAs a research resource\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ETo create static onsite displays or a museum\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAs an outreach resource for events or displays\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EAs a learning resource to support programme or training delivery\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EFor digital engagement on social media, webpages or online exhibitions\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003ETo loan to other organisations\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EThe UK HQ Heritage Service statement of purpose is: \u003Cbr\u003E\u0027Through an active and innovative programme of collecting, interpretation and engagement the Heritage Collection helps create connections between members of The Scouts; both past and present, and the wider community.\u0027\u003C/p\u003E\n\u003Ch3\u003ECreating your vision\u003C/h3\u003E\n\u003Cp\u003EYour vision is a time bound statement of what you want to be doing by a set time. It draws upon your purpose but helps prioritise your activities within the defined time. It\u0027ll aid focus and support distribution of resources and effort. It should be revisited and reviewed regularly and updated as needed.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe UK HQ Heritage Service\u2019s vision is: \u003Cbr\u003E\u0027Scout Heritage connects people with the Scouting experience both past and present. By 2023 we will be inspiring and engaging our users with amazing stories and through this process help them develop new skills and knowledge.\u0027\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"prev":{"link":"/volunteers/running-things-locally/heritage-collections/heritage-volunteers/","title":"Heritage volunteers"},"next":{"link":"/volunteers/running-things-locally/heritage-collections/collections-management/","title":"Collections management"},"allParts":[{"link":"/volunteers/running-things-locally/heritage-collections/governance/","title":"Governance"},{"link":"/volunteers/running-things-locally/heritage-collections/heritage-volunteers/","title":"Heritage volunteers"},{"link":"/volunteers/running-things-locally/heritage-collections/defining-the-purpose-and-vision/","title":"Defining the purpose and vision"},{"link":"/volunteers/running-things-locally/heritage-collections/collections-management/","title":"Collections management"}],"link":"/volunteers/running-things-locally/heritage-collections/defining-the-purpose-and-vision/","id":86868,"nodeName":"Defining the purpose and vision","title":"Defining the purpose and vision","type":"codexPart","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Defining the purpose and vision","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Find out how to define the purpose and vision of your local heritage collection.","subHeader":"Find out how to define the purpose and vision of your local heritage collection.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84Njg2OCJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-things-locally/heritage-collections/defining-the-purpose-and-vision/"},{"content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EOnce you\u2019ve defined your purpose and vision, it\u2019s important to consider how the material you hold can be turned into a collection which serves these.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"type":"Plain","cta":"","body":"\u003Cp\u003EThere are also lots of useful resources available online:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://collectionstrust.org.uk/spectrum-resources/\u0022 target=\u0022_blank\u0022 title=\u0022The Collections Trust\u0022\u003EThe Collections Trust\u00A0\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.youtube.com/@musdevse\u0022 target=\u0022_blank\u0022 title=\u0022Museum Development South East on YouTube\u0022\u003EMuseum Development South East\u00A0\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.youtube.com/@associationofindependentmu3030\u0022 target=\u0022_blank\u0022 title=\u0022Association of Independent Museums on YouTube\u0022\u003EAssociation of Independent Museums\u00A0\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://mdem.org.uk/museum-development-uk/\u0022 target=\u0022_blank\u0022 title=\u0022Museum Development UK\u0022\u003EMuseum Development UK\u00A0\u003C/a\u003E\u003C/li\u003E\n\u003C/ul\u003E","link":null,"colour":"#006ddf","title":"Useful resources","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EDefining your collecting parameters\u003C/h3\u003E\n\u003Cp\u003EYour purpose will guide what material belongs in your collection. It may define geographic or organisational limits or focus on a specific time. This helps with decisions about accepting new material and reviewing what you already have. \u00A0\u003C/p\u003E\n\u003Cp\u003EYou may also want to consider whether your collecting area overlaps with that of another organisation. There may be links between local Scout groups and other organisations like churches, schools, or events run jointly with Girlguiding. You might also have other Scout organisations or campsites nearby that maintain their own collections.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":true,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EThere are many elements of Baden-Powell\u2019s life linked to other institutions or organisations i.e., school life, Army career, Boys Brigade, and the Mercer\u2019s Company all of whom maintain a museum or archive collection. When offered or reviewing material like this we consider whether the material should be offered to the collections relating to these areas. Recently we were offered a piece of commemorative ceramic linked to Baden-Powell\u2019s military career and the Siege of Mafeking. We decided we would only collect it if it was of no interest to the Regimental Museum. We contacted them on behalf of the donor, and they were delighted to accept.\u003C/p\u003E","label":"Example of defining your collecting parameters"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EPrimary collecting:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EThe life and works of founder, Robert Baden-Powell (primarily relating to Scouts and areas of his life which informed Scouting\u2019s development)\u003C/li\u003E\n\u003Cli\u003EUK Scouting, from its conception to the present day\u003C/li\u003E\n\u003Cli\u003EThe historical landscape of Gilwell Park and its people\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003ESecondary collecting:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EInternational Scouting - must reflect the global nature of Scouting in relation to the UK. The stories and memories of the benefits of being part of an international movement.\u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E","label":"The UKHQ Heritage collecting parameters (in summary)"}]},{"gridType":"RichTextBlock","content":"\u003Ch3\u003E\u003Cbr\u003EContemporary collecting\u003C/h3\u003E\n\u003Cp\u003EContemporary collecting involves gathering material currently used in Scouts or from recent events.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EOften collections are donated years later, sometimes after a person has passed away, making it harder to capture the stories behind them. Collecting stories at the time allows you to capture the immediate impact and create richer catalogue entries for future use.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EYou may already have colleagues collecting stories and images for media or social media. By working with them and updating permission forms to include the Heritage Collection, you can ensure you\u2019re collecting the heritage of the future.\u0026nbsp;\u003C/p\u003E\n\u003Ch3\u003ECreating an inventory\u003C/h3\u003E\n\u003Cp\u003EBefore accepting new donations or removing items, it\u0027s a good idea to create an inventory of your existing collection. This can be done quickly by recording basic information and assigning each item a temporary reference number.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EUse removable markings such as a 2B pencil or an acid-free paper tie-on label. Avoid stickers or anything that might leave a permanent mark or residue. If the item can\u0027t be marked or labelled directly, place it in a sealed plastic bag and label the bag instead.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EKey information to record:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003ETemporary reference number\u003C/li\u003E\n\u003Cli\u003EObject name (try and be consistent \u2013 scarf or neckerchief, mug or cup etc.)\u003C/li\u003E\n\u003Cli\u003EBrief object description\u003C/li\u003E\n\u003Cli\u003EDate\u003C/li\u003E\n\u003Cli\u003ECondition (new, good, used, poor)\u003C/li\u003E\n\u003Cli\u003EProvenance (if known)\u003C/li\u003E\n\u003Cli\u003ELocation\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EOnce you\u2019ve completed your inventory you can start deciding which elements are going to be maintained as part of your collection. This will be informed by your purpose and collecting policy. Your inventory may also highlight gaps in your collection.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"type":"Plain","cta":"","body":"\u003Cp\u003EUseful video guides:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.youtube.com/watch?v=UQlTnbNXwEE\u0022 target=\u0022_blank\u0022 title=\u0022Introduction to safe handling of collections on YouTube\u0022 data-anchor=\u0022?v=UQlTnbNXwEE\u0022\u003EIntroduction to safe handling of collections\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.youtube.com/watch?v=lo-8WzOZrcM\u0022 target=\u0022_blank\u0022 title=\u0022Introduction to labelling on YouTube\u0022 data-anchor=\u0022?v=lo-8WzOZrcM\u0022\u003EIntroduction to labelling\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.youtube.com/watch?v=-zCXNphTv0U\u0022 target=\u0022_blank\u0022 title=\u0022Labelling and marking textiles on YouTube\u0022 data-anchor=\u0022?v=-zCXNphTv0U\u0022\u003ELabelling and marking textiles\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.youtube.com/watch?v=BF2olxg1hmc\u0022 target=\u0022_blank\u0022 title=\u0022Labelling and marking paper objects on YouTube\u0022 data-anchor=\u0022?v=BF2olxg1hmc\u0022\u003ELabelling and marking paper objects\u003C/a\u003E\u003C/li\u003E\n\u003C/ul\u003E","link":null,"colour":"#006ddf","title":"","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EHow much to hold\u0026nbsp;\u003C/h3\u003E\n\u003Cp\u003EBoth practical and aspirational factors will influence how much material you want or are able to keep in your collection.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EPractical considerations:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EHow much space you have\u003C/li\u003E\n\u003Cli\u003EYour budget for buying appropriate boxes or shelving\u003C/li\u003E\n\u003Cli\u003EHow many people you\u2019re going to have working with the collection for cataloguing or digitising donations. Can they keep on top of new donations coming into the collection?\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EAspirational considerations:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EUse of material for activities which may contribute to its deterioration over time. For example, for engagement activities or taking material to events where it might get damaged.\u003C/li\u003E\n\u003Cli\u003ECapacity to digitise material \u2013 this may mean that you only need one copy as the digital version can be used for reference or research, so the original won\u2019t be at risk of damage.\u003C/li\u003E\n\u003Cli\u003ELoaning material \u2013 are you likely to loan material to other organisations and for what purpose?\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EIf you\u2019re going to use material for engagement activities, you could consider having two collections:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EPrimary collection \u2013 which preserves material in the best possible condition for display and research purposes\u003C/li\u003E\n\u003Cli\u003EHandling collection \u2013 where it\u2019s recognised that material may eventually deteriorate due to use but that there are benefits associated with this use\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EIf this is the case, then you would ensure material is already represented in the primary collection before allocating to handling.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EOnce material is represented in the collections you wish to maintain, you can make an informed decision on what to keep or rationalise.\u0026nbsp;\u003C/p\u003E\n\u003Ch3\u003EPacking and storage\u0026nbsp;\u003C/h3\u003E\n\u003Cp\u003EThings to consider:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EStorage rooms should be dry and not subject to major temperature fluctuations e.g. roof spaces. Try to maintain a steady temperature in your space, and don\u2019t use heating or leave doors open.\u003C/li\u003E\n\u003Cli\u003ETry not to store boxes on the floor due to the risk of flooding.\u003C/li\u003E\n\u003Cli\u003ELabel the areas of your store by cupboard, shelf and bay to help with location recording on your inventory or catalogue. Once this is agreed don\u2019t change it.\u003C/li\u003E\n\u003Cli\u003EStandard cardboard boxes and plastic wallets are acidic and storing material in them could cause long term damage.\u003C/li\u003E\n\u003Cli\u003EIt\u2019s important to try and use the best storage solution within your means.\u003C/li\u003E\n\u003Cli\u003EMuseum standard conservation materials can be expensive so it may be useful to use cheaper solutions when creating your inventory and then assess what areas of the collection you need to prioritise for better storage. For example, you could initially use \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.preservationequipment.com/Catalogue/Archival-Storage/Photographic-Storage/Polyethylene-Zipper-Bags\u0022 target=\u0022_blank\u0022 title=\u0022Archival ziplock bags\u0022\u003Earchival ziplock bags\u003C/a\u003E for badges at inventory level or those designated as handling material, and when cataloguing the ones formally entering the collection use appropriate \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.preservationequipment.com/Catalogue/Photographic-Products/Photo-Album-Refill-Pages-Print-File/Slide-storage-sheet-holds-20no-35mm-mounted-transparencies\u0022 target=\u0022_blank\u0022 title=\u0022Wallets\u0022\u003Ewallets\u003C/a\u003E and \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.preservationequipment.com/Catalogue/Archival-Storage/Albums-Binders/Library-Ringbinder-Box\u0022 target=\u0022_blank\u0022 title=\u0022Acid free boxes\u0022\u003Eacid free boxes\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003EAcid free tissue paper can be used to wrap items which are then stored in crates such as \u2018really useful boxes\u2019 or as a short-term solution standard cardboard boxes. The acid-free tissue paper will give some protection from the acidity of standard boxes but this shouldn\u2019t be a permanent solution.\u003C/li\u003E\n\u003Cli\u003EIf wrapping an item in acid free tissue paper, add an additional label to the outside of the wrapping as well as the item so you don\u2019t have to unwrap to identify.\u003C/li\u003E\n\u003Cli\u003EClearly label the outside of the box with a number to help identify.\u003C/li\u003E\n\u003Cli\u003ELabel boxes which contain fragile or heavy items.\u003C/li\u003E\n\u003C/ul\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":false,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.preservationequipment.com/Catalogue/Conservation-Materials/Labels-Tapes/Artiefact-Identification-Tags\u0022 target=\u0022_blank\u0022 title=\u0022Identification tags\u0022\u003EIdentification tags \u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.preservationequipment.com/Catalogue/Conservation-Materials/Labels-Tapes/Unbleached-Cotton-Tying-Tape\u0022 target=\u0022_blank\u0022 title=\u0022Cotton tying tape\u0022\u003ECotton tying tape \u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.preservationequipment.com/Catalogue/Conservation-Materials/Paper-Board/Tissue-Papers/Low-Cost-Acid-Free-Tissue-Paper\u0022 target=\u0022_blank\u0022 title=\u0022Acid-free tissue paper\u0022\u003EAcid-free tissue paper \u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.preservationequipment.com/Catalogue/Archival-Storage/Photographic-Storage/Polyethylene-Zipper-Bags\u0022 target=\u0022_blank\u0022 title=\u0022Archival ziplock bags\u0022\u003EArchival ziplock bags\u003C/a\u003E \u2013 various sizes\u003C/li\u003E\n\u003Cli\u003E2B pencils\u003C/li\u003E\n\u003Cli\u003EReally useful crates\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.preservationequipment.com/Catalogue/Archival-Storage/Envelopes/Expansion-Folders\u0022 target=\u0022_blank\u0022 title=\u0022Acid-free folders\u0022\u003EAcid-free folders\u003C/a\u003E \u2013 for storing paper records\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.preservationequipment.com/Catalogue/Archival-Storage/Albums-Binders/Polyester-4-Hole-Boxbinder-Pocket-Pages\u0022 target=\u0022_blank\u0022 title=\u0022Photograph storage wallets\u0022\u003EPhotograph storage wallets\u003C/a\u003E\u00A0\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.preservationequipment.com/Catalogue/Photographic-Products/Photo-Album-Refill-Pages-Print-File/Slide-storage-sheet-holds-20no-35mm-mounted-transparencies\u0022 target=\u0022_blank\u0022 title=\u0022Storage wallets\u0022\u003EStorage wallets\u003C/a\u003E \u2013 for activity and proficiency size badges\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.preservationequipment.com/Catalogue/Archival-Storage/Albums-Binders/Library-Ringbinder-Box\u0022 target=\u0022_blank\u0022 title=\u0022Acid-free ringbinder boxes\u0022\u003EAcid-free ringbinder boxes\u003C/a\u003E - for use with punched storage wallets\u00A0\u003C/li\u003E\n\u003C/ul\u003E","label":"Starter collections care equipment list"}]},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u0026nbsp;\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"type":"Plain","cta":"","body":"\u003Cp\u003EMuseum standard conservation suppliers:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.preservationequipment.com/\u0022 target=\u0022_blank\u0022 title=\u0022Preservation Equipment Ltd\u0022\u003EPreservation Equipment Ltd - Archival and conservation products and supplies for museums, galleries, libraries and archives\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.cxdinternational.com/\u0022 target=\u0022_blank\u0022 title=\u0022CXD International\u0022\u003ECXD International - Conservation and archival products and supplies\u003C/a\u003E\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EUseful video guides:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.youtube.com/watch?v=E2FcDM03if4\u0022 target=\u0022_blank\u0022 title=\u0022Introduction to packing collections on YouTube\u0022 data-anchor=\u0022?v=E2FcDM03if4\u0022\u003EIntroduction to packing collections\u003C/a\u003E\u003C/li\u003E\n\u003C/ul\u003E","link":null,"colour":"#006ddf","title":"","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EPersonal data and heritage collections\u003C/h3\u003E\n\u003Cp\u003EAll volunteers should complete the Scouts GDPR training to understand the importance of handling personal data responsibly. This is especially relevant when working with heritage collections.\u00A0\u003C/p\u003E\n\u003Cp\u003EPersonal data includes any information about a living person that can identify them directly or indirectly, such as a name, membership number, or identifiable characteristics.\u00A0\u003C/p\u003E\n\u003Cp\u003EData protection laws set strict rules for handling personal data but also allow for its permanent preservation when it\u0027s in the public interest, known as \u2018archiving in the public interest\u2019. This should be separated from records that are kept for legal, business or operational reasons.\u00A0\u003C/p\u003E\n\u003Cp\u003EPersonal data can appear both within heritage collections and through the process of administering the collection, so it\u2019s important to consider data protection laws within both contexts.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":true,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003EDonor data\u003C/li\u003E\n\u003Cli\u003EVolunteer information\u003C/li\u003E\n\u003Cli\u003EResearcher information\u003C/li\u003E\n\u003Cli\u003EImage, filming, oral history permission forms\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E","label":"Administration"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003ELogbooks\u003C/li\u003E\n\u003Cli\u003ERegistration forms\u003C/li\u003E\n\u003Cli\u003EAnnotated photos\u003C/li\u003E\n\u003Cli\u003EHistorical governance records such as minutes and papers\u003C/li\u003E\n\u003Cli\u003ECounty, District, or Group histories\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E","label":"Within the collection"}]},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cbr\u003EWhilst having some personal data in archives is permitted as being in the public interest, you must still ensure you take care and consider how it is being used. Some things you should consider are:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EIs the data being held securely?\u003C/li\u003E\n\u003Cli\u003EWho can access it?\u003C/li\u003E\n\u003Cli\u003ECan you justify why it\u2019s being held?\u003C/li\u003E\n\u003Cli\u003EIs it in the public interest?\u003C/li\u003E\n\u003Cli\u003EIs the individual concerned still alive?\u003C/li\u003E\n\u003Cli\u003EHas permission been granted for data to be shared?\u003C/li\u003E\n\u003Cli\u003EIs the information already publicly available?\u003C/li\u003E\n\u003Cli\u003EIs there any information that might cause upset or distress anyone?\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EWhilst the purpose of archiving some records is to retain a permanent record, other records will be made available to the public and displayed. Extra care and attention should be paid when displaying records, and consideration given to avoiding including personal data in these displays where possible.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EEven in situations where the specific requirements of the UK GDPR may not apply, for example the individual you are talking about is deceased, you should consider whether data that identifies individuals adds value to your content or story.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EFor more information we recommend the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://cdn.nationalarchives.gov.uk/documents/information-management/guide-to-archiving-personal-data.pdf\u0022 target=\u0022_blank\u0022 title=\u0022National Archives Guide to Archiving Personal Data\u0022\u003ENational Archives Guide to Archiving Personal Data\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E\n\u003Ch3\u003ERationalisation\u0026nbsp;\u003C/h3\u003E\n\u003Cp\u003EMany collections review previously donated items to assess whether they still meet the organisation\u2019s needs. This should be guided by your statement of purpose and collecting policy.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EResources are often limited, and Scouts collections commonly include duplicate items. It\u2019s acceptable to rationalise your collection by removing material that isn\u2019t needed. Once your inventory is complete, you\u2019ll be better placed to make informed decisions about what to keep.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EYou should consider:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003ERelevance to the collecting policy\u003C/li\u003E\n\u003Cli\u003EDuplication\u003C/li\u003E\n\u003Cli\u003ECondition\u003C/li\u003E\n\u003Cli\u003EKnowledge of provenance\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EOnce you\u2019ve decided which material you wish to dispose of, you can consider what route to take:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EIf it has a link to another collection or organisation it should be offered to them first\u003C/li\u003E\n\u003Cli\u003ERationalised material can be sold, providing the funds raised are reinvested into the collection\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EOnce you\u2019ve decided your disposal route, an exit list should be approved by your governing body or their representative. This should be recorded as part of your collections management records.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EFor more information, check out the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.youtube.com/watch?v=GM1DRlEtJ5Y\u0022 target=\u0022_blank\u0022 title=\u0022Collections rationalisation video on YouTube\u0022 data-anchor=\u0022?v=GM1DRlEtJ5Y\u0022\u003Ecollections rationalisation video by Museum Development South East\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E\n\u003Ch3\u003EManaging donations\u0026nbsp;\u003C/h3\u003E\n\u003Cp\u003EWhen accepting a new donation, it\u0027s important to keep a record of the transfer of ownership. This can be done with a simple entry form signed by both the donor and the collection. Each form should have a unique reference number, which will be entered on to your catalogue enabling you to make the link between the material and its provenance. Entry forms can also be used for temporary items, such as loans.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe entry form should record:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EThe name and contact details of the owner\u003C/li\u003E\n\u003Cli\u003EThe name and contact details of the depositor (if different to the owner)\u003C/li\u003E\n\u003Cli\u003EA list of the material being donated\u003C/li\u003E\n\u003Cli\u003EHow the material has arrived, for example by post or in-person\u003C/li\u003E\n\u003Cli\u003EWhy the material has entered the collection, for example donation, purchase or loan\u003C/li\u003E\n\u003Cli\u003EThe signature of the donor\u003C/li\u003E\n\u003Cli\u003EThe signature of the collection representative\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EWhere possible it is also useful to collect information about the donation\u2019s provenance. This could include stories relating to the owner, their time in the Scouts, dates, and key locations. This could be collected by interviewing the donor or asking them to write a summary to be submitted alongside the donation. This information will enhance your collections records and enable you to make better use of material in the future.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"type":"Plain","cta":"","body":"\u003Cp\u003EUseful resources:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://collectionstrust.org.uk/resource/object-entry-forms/\u0022 target=\u0022_blank\u0022 title=\u0022Collections Trust - Object Entry forms\u0022\u003ECollections Trust - Object Entry forms\u003C/a\u003E\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://collectionstrust.org.uk/resource/what-do-museums-do-with-new-objects/\u0022 target=\u0022_blank\u0022 title=\u0022Video guide \u2013 Herbert Art Gallery and Museum\u0022\u003EVideo guide \u2013 Herbert Art Gallery and Museum\u0026nbsp;\u003C/a\u003E\u003C/li\u003E\n\u003C/ul\u003E","link":null,"colour":"#006ddf","title":"","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003ECreating a collection catalogue\u0026nbsp;\u003C/h3\u003E\n\u003Cp\u003EOnce you\u2019ve decided what material you want to keep within your collection you can start creating your catalogue. This will record more in-depth information about your collection. It\u2019s also where you\u2019ll start recording new donations to the collection.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EEach item within your collection will now be given a permanent catalogue number or object number. You can follow the same numbering protocol as you did with the temporary number but replace the T with a suffix linked to your collection. The UK Scout Heritage Service uses TSAHC (The Scout Association Heritage Collection).\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe collection catalogue will serve several key functions:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EIt creates the link between the material and its provenance to ensure you preserve each item\u2019s unique stories\u003C/li\u003E\n\u003Cli\u003EIt enables you to locate items easily and return them to the correct storage location\u003C/li\u003E\n\u003Cli\u003ERecords any temporary locations, such as when on display\u003C/li\u003E\n\u003Cli\u003ETraces the proof of ownership\u003C/li\u003E\n\u003Cli\u003EIs a quick reference of what you hold to avoid the acquisition of duplicates\u003C/li\u003E\n\u003Cli\u003ERecords insurance value\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EYour catalogue can be maintained on a basic spreadsheet, or if budget allows you may want to consider a collections management system. Costs relating to these vary, but the Collections Trust has an \u003Ca rel=\u0022noopener\u0022 href=\u0022https://collectionstrust.org.uk/software/\u0022 target=\u0022_blank\u0022 title=\u0022Collections software online guide\u0022\u003Eonline guide\u003C/a\u003E to all the main systems. \u003Ca rel=\u0022noopener\u0022 href=\u0022https://ehive.com/\u0022 target=\u0022_blank\u0022 title=\u0022eHive\u0022\u003EeHive\u003C/a\u003E is a cloud-based system which has a starter pack which enables you to record up to 200 records for free.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":false,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EIf designing your own catalogue, you should make sure you\u2019re recording the following information:\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EEntry information\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EEntry number\u003C/li\u003E\n\u003Cli\u003EEntry date\u003C/li\u003E\n\u003Cli\u003EName of donor\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cstrong\u003EObject information\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EObject number\u003C/li\u003E\n\u003Cli\u003EName\u003C/li\u003E\n\u003Cli\u003EDescription\u003C/li\u003E\n\u003Cli\u003EAssociated dates\u003C/li\u003E\n\u003Cli\u003ECondition\u003C/li\u003E\n\u003Cli\u003EHas it been digitised or photographed?\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cstrong\u003EStorage location\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003ERoom name\u003C/li\u003E\n\u003Cli\u003EShelf number\u003C/li\u003E\n\u003Cli\u003EBox number\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cstrong\u003ETemporary location\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EName of location (on display, on loan, at conservator etc.)\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cstrong\u003EHazards\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003ENature of hazard\u003C/li\u003E\n\u003Cli\u003ERisk level\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cstrong\u003EInsurance\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EValuation\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cstrong\u003ECatalogue information\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EWho listed it?\u003C/li\u003E\n\u003Cli\u003EDate\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Heritage Service can supply an Excel template with sample data in it.\u0026nbsp;\u003C/p\u003E","label":"Information to include if designing your own catalogue"}]},{"gridType":"RichTextBlock","content":"\u003Ch3\u003E\u003Cbr\u003EInsurance\u003C/h3\u003E\n\u003Cp\u003ECollections may be kept in a range of locations. It is important to consider the implications of these.\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EDoes the insurance cover for the location include the heritage collection?\u003C/li\u003E\n\u003Cli\u003EIs the location secure?\u003C/li\u003E\n\u003Cli\u003EPlans in case of an emergency such as a flood or fire\u003C/li\u003E\n\u003Cli\u003EIf kept away from a Scout site (such as at an individual\u2019s home) is there any overview of the collection, for example:\u0026nbsp;\n\u003Cul\u003E\n\u003Cli\u003Echecks on condition\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eclear arrangements over ownership\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Edelineation between personal and local collections\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eprovision in place if the individual is no longer able to store it\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"prev":{"link":"/volunteers/running-things-locally/heritage-collections/defining-the-purpose-and-vision/","title":"Defining the purpose and vision"},"next":null,"allParts":[{"link":"/volunteers/running-things-locally/heritage-collections/governance/","title":"Governance"},{"link":"/volunteers/running-things-locally/heritage-collections/heritage-volunteers/","title":"Heritage volunteers"},{"link":"/volunteers/running-things-locally/heritage-collections/defining-the-purpose-and-vision/","title":"Defining the purpose and vision"},{"link":"/volunteers/running-things-locally/heritage-collections/collections-management/","title":"Collections management"}],"link":"/volunteers/running-things-locally/heritage-collections/collections-management/","id":86869,"nodeName":"Collections management","title":"Collections management","type":"codexPart","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Collections management","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Support and guidance for managing your local heritage collection.","subHeader":"Support and guidance for managing your local heritage collection.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84Njg2OSJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-things-locally/heritage-collections/collections-management/"}],"id":86859,"nodeName":"Heritage collections","title":"Heritage collections","type":"codex","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Setting up a heritage collection","headerSubTitle":"Discover how you can set up and maintain a local heritage collection","headerCta":"","headerCtaText":"","headerCtaLink":"","headerBackgroundColour":"006ddf","showSEOImage":false,"headerBackgroundImage":null,"quickLinks":[]},"searchDescription":"Discover how you can set up and maintain a local heritage collection.","subHeader":"Discover how you can set up and maintain a local heritage collection.","browserTitle":"Setting up a heritage collection","silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC84Njg1OSJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-things-locally/heritage-collections/"}