{"content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E\u003Cspan class=\u0022NormalTextRun SCXW266081202 BCX0\u0022\u003EPrompt questions to help you reflect\u003C/span\u003E\u003C/h4\u003E\n\u003Cp\u003EWhen you\u2019re getting ready for a review, give yourself enough time to plan.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThink about how you\u2019ll encourage them to share their thoughts, and what follow up actions might come from the review.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ETo help you prepare, here are some questions to ask yourself:\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":true,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003EWhat have they done well? What have they achieved?\u003C/li\u003E\n\u003Cli\u003EWhat do they bring to the team?\u003C/li\u003E\n\u003Cli\u003EWhat do you like about volunteering with them?\u003C/li\u003E\n\u003Cli\u003EAre they motivated? How can you help boost their motivation?\u003C/li\u003E\n\u003Cli\u003EHow are they getting on with the rest of the team?\u003C/li\u003E\n\u003Cli\u003EHow are they getting on with their main tasks?\u003C/li\u003E\n\u003Cli\u003EHave they had any difficulties that you\u2019re aware of? If you\u2019re not sure, make sure to ask them in the review.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E","label":"Their achievements and areas to improve: "},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003EWhat opportunities do they have to keep developing their skills?\u003C/li\u003E\n\u003Cli\u003EWhat support have you offered them? Are they receiving enough support?\u003C/li\u003E\n\u003Cli\u003EHave they completed their learning? If not, why not?\u003C/li\u003E\n\u003Cli\u003EDid they achieve their goals? If not, were the goals realistic in the first place?\u003C/li\u003E\n\u003Cli\u003EWhat goals would you like to set with them for the next review?\u003C/li\u003E\n\u003Cli\u003EWould their skills and interests better suit a different role or team?\u003C/li\u003E\n\u003C/ul\u003E","label":"Their development: "}]},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E\u003Cspan class=\u0022NormalTextRun SCXW124025527 BCX0\u0022\u003E\u0026nbsp;\u0026nbsp;\u003C/span\u003E\u003C/h4\u003E\n\u003Ch4\u003E\u003Cspan class=\u0022NormalTextRun SCXW124025527 BCX0\u0022\u003EGetting to know the volunteer\u003C/span\u003E\u003C/h4\u003E\n\u003Cp\u003ESometimes, you may not know the volunteer very well, or it\u0027s not been possible to get the information you need beforehand. For example, you might be new in your role or team, or the volunteer may be long overdue a review.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIn this situation, planning time into the conversation to get to know one other, and possibly have more than one meeting, might be the best way forward.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E\u003Cspan class=\u0022NormalTextRun SCXW248214724 BCX0\u0022\u003EPreparing your agenda\u003C/span\u003E\u003C/h4\u003E\n\u003Cp\u003EReviews are two-way conversations, so make sure your agenda is flexible. You might want to spend more time talking about a certain topic than others, and that\u2019s fine. It\u0027s helpful to\u0026nbsp;be clear in your mind about your priorities for the conversation.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThis example might help you structure your agenda.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":true,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003EStart the conversation positively. Smile, relax, and welcome them.\u003C/li\u003E\n\u003Cli\u003ERe-cap on the purpose of the review, the agenda and timings. Let them know you\u2019re here to chat about their volunteering so you can help them have the best possible experience.\u003C/li\u003E\n\u003C/ul\u003E","label":"Introduction and setting the scene:"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003EWhat\u2019s gone well? What have they achieved? How have they contributed? What are their strengths?\u003C/li\u003E\n\u003Cli\u003EWhat were their proudest moments? What have they enjoyed the most?\u003C/li\u003E\n\u003Cli\u003EHave any difficulties occurred? What are their views on the difficulties?\u003C/li\u003E\n\u003C/ul\u003E","label":"How things have been going over the past year:"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003EDo they enjoy volunteering?\u003C/li\u003E\n\u003Cli\u003EAre they happy in their current role and team? Consider their time commitment, tasks, and the skills they\u2019re gaining. Would they like a change?\u003C/li\u003E\n\u003Cli\u003EDo they feel like they\u2019re developing themselves?\u003C/li\u003E\n\u003Cli\u003EAre they getting on with the rest of the team?\u003C/li\u003E\n\u003Cli\u003EDo they feel they\u2019ve had enough support and learning?\u003C/li\u003E\n\u003Cli\u003EHave they done their required learning? If not, what support do they need to complete it?\u003C/li\u003E\n\u003C/ul\u003E","label":"How things are at the moment:"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003EWhat do they want to get out of their volunteering experience?\u003C/li\u003E\n\u003Cli\u003EWould they benefit from any changes?\u003C/li\u003E\n\u003Cli\u003EWhat other support do they need?\u003C/li\u003E\n\u003C/ul\u003E","label":"Thinking about the future:"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003EWhat are their ideas for development? What skills would they like to learn?\u003C/li\u003E\n\u003Cli\u003EWhat goals should you set for the next 6\u201312 months?\u003C/li\u003E\n\u003Cli\u003EWhen will you have your next review?\u003C/li\u003E\n\u003C/ul\u003E","label":"Agreeing the next steps:"}]},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E\u0026nbsp;\u003C/h4\u003E\n\u003Ch4\u003EPreparing your feedback\u003C/h4\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW11902434 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW11902434 BCX0\u0022\u003EAs part of your conversation, create a comfortable space to express your thoughts about their volunteering.\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW11902434 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW11902434 BCX0\u0022\u003EProviding feedback is more than just talking about things that might not be going well. It\u0027s also about recognising what they\u2019re good at and showing appreciation for their time and dedication.\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW11902434 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW11902434 BCX0\u0022\u003EThink of specific situations, actions or behaviours you\u2019d like to give feedback on, and explain the impact they\u2019ve had on the rest of the team or the young people.\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW11902434 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW11902434 BCX0\u0022\u003EHere are some examples: \u2018I\u2019ve noticed that you\u2019ve been running the icebreakers at Beavers, and they seem to really enjoy them. Well done!\u2019 or \u2018You\u2019ve taken the lead on organising the logistics of the past camp, which allowed the rest of the team to focus on the programme. Thank you for that!\u2019\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW11902434 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW11902434 BCX0\u0022\u003EYou could write them down beforehand and bring notes to the review.\u003C/p\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E\u003Cspan class=\u0022NormalTextRun SCXW205276926 BCX0\u0022\u003EHelping the other person to prepare\u003C/span\u003E\u003C/h4\u003E\n\u003Cp\u003EIf a volunteer has never had a review before, explain what reviews are. You could share the\u0026nbsp;\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/recruiting-and-managing-volunteers/review-process/\u0022 title=\u0022Review Process\u0022\u003Ereviews webpage\u003C/a\u003E\u0026nbsp;with them.\u003C/p\u003E\n\u003Cp\u003ESharing the agenda with them will help them prepare and reflect on what they\u2019d like to talk about with you.\u003C/p\u003E\n\u003Cp\u003EIf the conversation might be challenging, you could use the invite to separate the person from the problem. For example, explain that you\u0027d like to discuss a particular problem with them. Check out the\u0026nbsp;\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/recruiting-and-managing-volunteers/constructive-conversations/\u0022 title=\u0022Constructive conversations\u0022\u003Econstructive conversation\u003C/a\u003E webpages for more tips and guidance.\u003C/p\u003E","gtmId":"","gtmClass":""},{"type":"Promo","cta":"Read more about having a constructive conversation","body":"\u003Cp\u003EIt\u0027s important to acknowledge how you feel about doing the review. If you think it may be challenging, remember that you\u2019re not alone. You can ask your Lead Volunteer or Team Leader for support and to help you prepare.\u003C/p\u003E\n\u003Cp\u003EAdditionally, you can find tips and advice on the constructive conversations webpage about how to plan and structure the conversation, the language you should use and the approach for making the conversation a success.\u003C/p\u003E","link":{"name":"Constructive conversations","id":null,"url":"https://www.scouts.org.uk/volunteers/running-things-locally/recruiting-and-managing-volunteers/constructive-conversations/introduction/","newWindow":false,"target":null},"colour":"#f1f1f1","title":"Preparing for a challenging review","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""}]}],"config":null}]},"prev":{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/review-process/reviews-guidance/understanding-reviews/","title":"Understanding reviews"},"next":{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/review-process/reviews-guidance/during-the-review/","title":"During the review"},"allParts":[{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/review-process/reviews-guidance/understanding-reviews/","title":"Understanding reviews"},{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/review-process/reviews-guidance/preparing-for-the-review/","title":"Preparing for the review"},{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/review-process/reviews-guidance/during-the-review/","title":"During the review"},{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/review-process/reviews-guidance/after-the-review/","title":"After the review"}],"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/review-process/reviews-guidance/preparing-for-the-review/","id":47194,"nodeName":"Preparing for the review","title":"Preparing for the review","type":"codexPart","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Preparing for the review","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Guidance for Team Leaders and Lead Volunteers to run reviews with their team, with tips on how to prepare the agenda and your feedback","subHeader":"Guidance for Team Leaders and Lead Volunteers to run reviews with their team, with tips on how to prepare the agenda and your feedback","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80NzE5NCJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-things-locally/tools-to-support-leadership-teams/review-process/reviews-guidance/preparing-for-the-review/"}