{"alias":"contentPage","byline":null,"standfirst":null,"content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EPlanning and setting up your teams is only the first step. To have positive and effective teams in place, you\u2019ll need to regularly reflect on the following:\u00A0\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EDo the current teams we have work for our present needs and circumstances\u00A0\u003C/li\u003E\n\u003Cli\u003EAre our team members taking on tasks which match their interests, skills and availability \u00A0\u003C/li\u003E\n\u003Cli\u003EDo we expect team or task changes that we need to prepare for\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EBy treating team building as an on-going process and making sure they adapt over time, you\u2019re setting your teams and their members up for success.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"imageWithLink","gtmId":"","gtmClass":"","image":"/media/ahbhfybs/flowchart-how-to-move-to-teams-2.png","width":1920,"height":600,"altText":"Flowchart showing how to move from roles-based to teams-based volunteering","caption":"","link":{"name":"https://prod-cms.scouts.org.uk/media/ahbhfybs/flowchart-how-to-move-to-teams-2.png","id":null,"url":"https://prod-cms.scouts.org.uk/media/ahbhfybs/flowchart-how-to-move-to-teams-2.png","newWindow":false,"target":null}},{"gridType":"RichTextBlock","content":"\u003Cdiv class=\u0022OutlineElement Ltr SCXW259531923 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW259531923 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW259531923 BCX0\u0022\u003EWe volunteer in teams, and share responsibilities according to each team member\u2019s availability, skills and interests. \u003C/span\u003E\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW259531923 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW259531923 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW259531923 BCX0\u0022\u003EBelow, we\u2019ll take you through the steps you can follow to set up and build your teams, so everyone has a positive volunteering experience, and we can help even more young people gain skills for life.\u003C/span\u003E\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Ch4\u003EStep 1: Understand teams-based volunteering\u003C/h4\u003E\n\u003Cp\u003ETeams-based volunteering allows volunteers to share responsibilities across a team, which makes volunteering more fun, flexible and easy for all. \u00A0\u003C/p\u003E\n\u003Cp\u003EThe following video explores how teams-based volunteering could work in a Group and its Sections.\u003C/p\u003E","gtmId":"","gtmClass":""},{"value":"https://player.vimeo.com/video/954344226","gridType":"embed","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003EThe teams-based approach also makes it easier to recruit new volunteers; watch the following video to see how.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"value":"https://player.vimeo.com/video/954344647","gridType":"embed","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003ETip:\u003C/strong\u003E Make sure both new and existing volunteers in your patch understand team-based volunteering. Share information with your local volunteers through updates at regular meetings, one-to-one conversations, or maybe at a dedicated event.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":false,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EResources to help you do this:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Ca href=\u0022#\u0022 title=\u0022Our Volunteering Culture\u0022\u003EOur Volunteering Culture\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/how-teams-share-tasks/\u0022 title=\u0022How teams share tasks\u0022\u003EHow\u0026nbsp;teams share tasks\u003C/a\u003E\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EResources to share with your team:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://player.vimeo.com/video/826242005?h=695addba5b\u0026amp;amp;app_id=122963\u0022 target=\u0022_blank\u0022 data-anchor=\u0022?h=695addba5b\u0026amp;amp;app_id=122963\u0022\u003EVideo: How we volunteer together\u003C/a\u003E\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022#\u0022 title=\u0022Activities\u0022\u003EOur Volunteering Culture activities\u003C/a\u003E\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E","label":"Further resources to help you understand teams-based volunteering"}]},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Ch4\u003EStep 2: Draft the structure of teams in your patch\u003C/h4\u003E\n\u003Cp\u003ETo draft the structure of your teams, Leadership Teams should meet to discuss what would work best in their patch. To make sure it\u2019s successful, it\u2019s important that everyone comes to the meeting with a clear understanding of the purpose of each of the new teams and the tasks they\u2019re responsible for.\u202F\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe structure of teams can vary according to the needs of your volunteers and local area. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe next video explores the different ways you can structure a Group Leadership Team, for instance. \u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"value":"https://player.vimeo.com/video/954343549","gridType":"embed","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003EThe structure of teams in your patch will depend on how many team members there are and how they want to share tasks between them. When planning, you can also use accreditations and set up sub-teams to share responsibilities.\u003C/p\u003E\n\u003Cp\u003EIt\u0027s OK for your draft team structure to be flexible \u2013 it may need to change once you\u2019ve spoken to your team about what works best for them. Regularly check in with your team and revisit your structure to make sure it still works.\u003C/p\u003E\n\u003Cp\u003EWatch the following video to understand how District Teams can be structured.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"value":"https://player.vimeo.com/video/954342957","gridType":"embed","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":false,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/running-things-locally/local-teams/structure-of-our-volunteer-teams/\u0022 title=\u0022Structure of our volunteer teams\u0022\u003EStructure of our volunteering teams\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/running-things-locally/local-teams/\u0022 title=\u0022Local teams\u0022\u003EOur local teams\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/how-teams-share-tasks/accreditations/\u0022 title=\u0022Accreditations\u0022\u003EAccreditations\u003C/a\u003E\u00A0\u003C/li\u003E\n\u003C/ul\u003E","label":"Further resources to help you draft the structure of teams in your patch"}]},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u00A0\u003C/p\u003E\n\u003Ch4\u003EStep 3: Work out who could be part of the team\u003C/h4\u003E\n\u003Cp\u003ETo work out who could join and lead each team, think about what skills and knowledge you\u2019ll need alongside the interests of the existing volunteers in your patch.\u00A0\u003C/p\u003E\n\u003Cp\u003ESome volunteers may have previously been in a role that matches their skills and interests and will continue to volunteer in a similar way. For example, a Section Assistant in Beavers who wishes to continue running Beavers will become a Beavers Section Team Member. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EOthers might look for a new volunteering opportunity because they fancy doing something different, or because their previous role doesn\u2019t map to a team in the current structure. \u00A0\u00A0\u003C/p\u003E\n\u003Cp\u003EIn the next video, we see a few examples of how to find the right volunteers for District Teams.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"value":"https://player.vimeo.com/video/954342430","gridType":"embed","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u0026nbsp;\u003C/p\u003E\n\u003Ch4\u003EStep 4: Have conversations with all volunteers\u003C/h4\u003E\n\u003Cp\u003EAs you have set up and built your new teams, make sure you continue to have conversations with all volunteers. This way they\u2019ll have plenty of opportunity to ask questions, and it will help you both to find the team that is best for them. \u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIn the next video, we talk about ways to grow and recruit for your new teams.\u003C/p\u003E","gtmId":"","gtmClass":""},{"value":"https://player.vimeo.com/video/954341069","gridType":"embed","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003EThis might be the start of an exciting journey in a new team for some volunteers. For others, it might be the end of a role they\u2019ve done for a while or their time volunteering with Scouts. Either way, make sure everyone feels appreciated and thank them for all they\u2019ve done.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":false,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EResources to help you do this:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/constructive-conversations/\u0022 title=\u0022Constructive conversations\u0022\u003ETips on having constructive conversations\u003C/a\u003E\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/celebrating-success/thanking-our-volunteers/\u0022 title=\u0022Thanking our volunteers\u0022\u003EResources to thank our volunteers\u003C/a\u003E\u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EResources to share with your team:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/running-things-locally/local-teams/\u0022 title=\u0022Teams\u0022\u003EGuidance for finding the right team\u003C/a\u003E\u003C/li\u003E\n\u003C/ul\u003E","label":"Further resources to help you have conversations with existing volunteers"}]},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u00A0\u003C/p\u003E\n\u003Ch4\u003EStep 5: Volunteer as a team and keep reviewing how you do this\u003C/h4\u003E\n\u003Cp\u003ETo successfully adopt the team-based approach, it\u2019s important to gather as a team and talk about how it\u2019ll work in practice with each member\u2019s availability and interests. Discuss and agree who\u2019s responsible for what tasks and how you\u0027ll do them. It might help to have a list of the team\u0027s tasks to hand. \u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ETip:\u003C/strong\u003E Our Volunteering Culture outlines how we should support and volunteer with each other, while being role models to young people at Scouts. It might be a good idea to complete some of the short Our Volunteering Culture activities as a team. Together you can then plan what you need to continue or start doing over the next 6 to 12 months.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ETip:\u003C/strong\u003E It might take some time until your team finds what works best for them. It\u2019s OK to feel unsure about how to approach this. Keep things flexible and have check-in meetings from time to time, so you can have a chat about what\u2019s working well and what needs changing.\u00A0\u003C/p\u003E\n\u003Cp\u003EThis is a great opportunity for everyone to learn by doing and trying new ways of volunteering.\u00A0\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":false,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/running-things-locally/local-teams/\u0022 title=\u0022Teams\u0022\u003EOur local teams\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/running-things-locally/local-teams/volunteering-development-teams/tools-to-support-volunteering-development-teams/\u0022 title=\u0022Tools to support Volunteering Development Teams\u0022\u003EDiscussion guide and scenarios for Volunteering Development Teams\u003C/a\u003E\u003C/li\u003E\n\u003C/ul\u003E","label":"Further resources to help you volunteer as a team and keep reviewing how you do this"}]}]}],"config":null}]},"searchDescription":"Follow our steps to set up and build your teams.","pageType":null,"location":null,"browserTitle":"","versionDate":"30 January 2024","reviewDate":"01/01/0001","redirectUrl":"","id":78590,"nodeName":"Setting up and building teams","title":"Setting up and building teams","type":"contentPage","image":{"url":"/media/19977/200223-028-1.jpg?cc=0,0.06633081444164567,0,0.0899191855583543\u0026width=800\u0026height=450\u0026v=1daecc4d8101a10","caption":"Network Scouts do project planning inside","type":"jpg","size":1871936,"width":3573,"height":2382,"altText":"Three Network Scouts do project planning inside, on a mind map that says \u0027SDGs\u0027."},"assets":null,"headerOptions":{"headerTitle":"Setting up and building teams","headerSubTitle":"Follow our steps to set up and build your teams","headerCta":"","headerCtaText":"","headerCtaLink":"","headerBackgroundColour":"006ddf","showSEOImage":false,"headerBackgroundImage":null,"quickLinks":[]},"subHeader":"Follow our steps to set up and build your teams.","silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC83ODU5MCJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-things-locally/tools-to-support-leadership-teams/setting-up-and-building-teams/"}