{"alias":"contentPage","byline":null,"standfirst":null,"content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003ESuspending volunteers with no criminal record check application\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cdiv class=\u0022OutlineElement Ltr SCXW142613689 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW142613689 BCX0\u0022\u003ELead Volunteers must suspend volunteers if the criminal record check isn\u2019t requested within 30 days (England and Wales) or 60 days (Northern Ireland, Scotland and British Scouting Overseas) after being added to scouts.org.uk or the criminal record check expiry date.\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW142613689 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW142613689 BCX0\u0022\u003ESuspensions are not an automated process. Lead Volunteers need to complete the suspension process on scouts.org.uk, selecting \u2018No valid disclosure\u2019 as the suspension reason, and obtaining approval from the next relevant Lead Volunteer (Approver).\u00A0\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW142613689 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW142613689 BCX0\u0022\u003EThe Lead Volunteer must also inform the volunteer and their Team Leader or Lead Volunteer (usually by telephone or face-to-face meeting). You should also follow this up in writing and you can \u003Ca href=\u0022https://prod-cms.scouts.org.uk//media/ex4oqou3/2024-10-template-suspension-email.docx\u0022 title=\u00222024 10 Template Suspension Email\u0022\u003Euse the email template provided\u003C/a\u003E.\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW142613689 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW142613689 BCX0\u0022\u003EIf the criminal record check isn\u2019t requested and the relevant\u00A0Lead Volunteer doesn\u2019t suspend the volunteer or close the volunteer\u2019s role within seven days of the notification, the matter will be escalated automatically to the next relevant Lead Volunteer.\u00A0\u003C/p\u003E\n\u003Cp class=\u0022Paragraph SCXW142613689 BCX0\u0022\u003EYou must also send them the notes for a person under suspension, you can \u003Ca href=\u0022/por/16-adult-roles/\u0022 title=\u002216. Adult Roles\u0022\u003Efind the most up to date version in POR Rule 16.7.\u003C/a\u003E\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW142613689 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW142613689 BCX0\u0022\u003ELike any other suspension, Lead Volunteers can make modifications to the suspension (e.g. to allow a parent or carer to attend award presentations or to drop off and pick up their child).\u00A0\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW142613689 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW142613689 BCX0\u0022\u003EPlease read the \u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/\u0022 title=\u0022Suspensions Process for Lead Volunteers\u0022\u003ESuspensions Process for Lead Volunteers\u003C/a\u003E for more information.\u003C/p\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003EEnding the suspension\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cdiv class=\u0022OutlineElement Ltr SCXW16908469 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW16908469 BCX0\u0022\u003EThe suspension is automatically lifted on scouts.org.uk when a criminal record check application is recorded on scouts.org.uk.\u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW16908469 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW16908469 BCX0\u0022\u003EIf the volunteer doesn\u2019t have a criminal record check application in place after 30 days (England and Wales) or 60 days (Northern Ireland, Scotland and British Scouting Overseas), the Lead Volunteer may end the volunteer\u2019s role.\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW16908469 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW16908469 BCX0\u0022\u003EIf the volunteer wishes to re-join Scouts in the future, they\u2019ll need to restart their joining journey.\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003EProcess and notifications\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cdiv class=\u0022OutlineElement Ltr SCXW173824895 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW173824895 BCX0\u0022\u003EWhen volunteers are required a criminal record check, they\u2019ll receive a notification at scouts.org.uk when:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli class=\u0022Paragraph SCXW173824895 BCX0\u0022\u003EJoining (or re-joins) Scouts\u003C/li\u003E\n\u003Cli class=\u0022Paragraph SCXW173824895 BCX0\u0022\u003ETheir criminal record check will expire, and a new one is required\u003C/li\u003E\n\u003Cli class=\u0022Paragraph SCXW173824895 BCX0\u0022\u003EThey\u2019ve been suspended for not submitting a criminal record check\u003C/li\u003E\n\u003Cli class=\u0022Paragraph SCXW173824895 BCX0\u0022\u003EThey\u2019ve been reinstated after submitting a valid criminal record check\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW173824895 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW173824895 BCX0\u0022\u003ETheir Team Leader or Lead Volunteer will also receive these notifications.\u003C/p\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003EVolunteers joining (or re-joining) Scouts\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cdiv class=\u0022SCXW98625151 BCX0\u0022\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW98625151 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW98625151 BCX0\u0022\u003EWhen volunteers join (or re-join) Scouts, they\u2019ll be prompted to complete their personal details when they first log in to scouts.org.uk and to request their criminal record check. \u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW98625151 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW98625151 BCX0\u0022\u003EThe volunteer and their Team Leader or Lead Volunteer will receive up to 2 reminder notifications if the criminal record check isn\u2019t requested in:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli class=\u0022Paragraph SCXW98625151 BCX0\u0022\u003EEngland and Wales: 15 days and in 30 days.\u003C/li\u003E\n\u003Cli class=\u0022Paragraph SCXW98625151 BCX0\u0022\u003ENorthern Ireland, Scotland and British Scouting Overseas: 20 days and 60 days.\u00A0\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/div\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022SCXW98625151 BCX0\u0022\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW98625151 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW98625151 BCX0\u0022\u003EThe Lead Volunteer must suspend the volunteer if the criminal record check hasn\u2019t been requested within:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli class=\u0022Paragraph SCXW98625151 BCX0\u0022\u003EEngland and Wales: 30 days of joining (or re-joining) Scouts.\u003C/li\u003E\n\u003Cli class=\u0022Paragraph SCXW98625151 BCX0\u0022\u003ENorthern Ireland, Scotland and British Scouting Overseas: 60 days of joining (or re-joining) Scouts.\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/div\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003EVolunteers who need to renew their criminal record check\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cdiv class=\u0022OutlineElement Ltr SCXW244421129 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW244421129 BCX0\u0022\u003EThe volunteer, their Team Leader and Lead Volunteer receive notifications informing the volunteer\u2019s criminal record check will soon expire, and what they have to do to apply for a new criminal record check.\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW244421129 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW244421129 BCX0\u0022\u003EThe notifications are sent 90 days, 60 days and 30 days before the expiry date.\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW244421129 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW244421129 BCX0\u0022\u003EIf the criminal record check hasn\u2019t been requested by the expiry date, the Team Leader and the Lead volunteer receive further notifications 1 day after the expiry date and:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli class=\u0022Paragraph SCXW244421129 BCX0\u0022\u003EEngland and Wales: 20 days after expiry date.\u003C/li\u003E\n\u003Cli class=\u0022Paragraph SCXW244421129 BCX0\u0022\u003ENorthern Ireland, Scotland and British Scouting Overseas: 40 days after expiry date.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW244421129 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW244421129 BCX0\u0022\u003EThe Lead Volunteer must suspend the volunteer if a completed criminal record check application has not been made within:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli class=\u0022Paragraph SCXW244421129 BCX0\u0022\u003EEngland and Wales: 30 days after expiry date.\u003C/li\u003E\n\u003Cli class=\u0022Paragraph SCXW244421129 BCX0\u0022\u003ENorthern Ireland, Scotland and British Scouting Overseas: 60 days after expiry date.\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u0026nbsp;\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""},{"type":"Promo","cta":"","body":"\u003Cp\u003E\u003Cspan\u003EThe process for obtaining a criminal record check remains unchanged. You can find additional guidance about how to process a criminal record check in the following locations below:\u003C/span\u003E\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022/volunteers/running-things-locally/recruiting-and-managing-volunteers/appointing/england-and-wales/?cat=268,368,824,825\u0026amp;dm_t=0,0,0,0,0\u0022 target=\u0022_blank\u0022 title=\u0022England and Wales\u0022 data-anchor=\u0022?cat=268,368,824,825\u0026amp;dm_t=0,0,0,0,0\u0022\u003EEngland and Wales\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022/volunteers/running-things-locally/recruiting-and-managing-volunteers/appointing/scotland/?cat=268,368,824,827\u0022 target=\u0022_blank\u0022 title=\u0022Scotland\u0022 data-anchor=\u0022?cat=268,368,824,827\u0022\u003EScotland\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022/volunteers/running-things-locally/recruiting-and-managing-volunteers/appointing/northern-ireland/?cat=268,368,824,828\u0022 target=\u0022_blank\u0022 title=\u0022Northern Ireland\u0022 data-anchor=\u0022?cat=268,368,824,828\u0022\u003ENorthern Ireland\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022/volunteers/running-things-locally/recruiting-and-managing-volunteers/appointing/british-scouting-overseas/?cat=268,368,824,826\u0022 target=\u0022_blank\u0022 title=\u0022British Scouting Overseas\u0022 data-anchor=\u0022?cat=268,368,824,826\u0022\u003EBritish Scouting Overseas\u003C/a\u003E\u003C/li\u003E\n\u003C/ul\u003E","link":null,"colour":"#f1f1f1","title":"Obtaining a criminal record check","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""}]}],"config":null}]},"searchDescription":"Understand when and how to suspend volunteers who don\u2019t have a valid disclosure","pageType":null,"location":null,"browserTitle":"","versionDate":"15 July 2023","reviewDate":"05/11/2020","redirectUrl":"","id":47136,"nodeName":"Suspension process for no criminal record check application","title":"Suspension process for no criminal record check application","type":"contentPage","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Suspension process for no criminal record check application","headerSubTitle":"Understand when and how to suspend volunteers who haven\u0027t applied for a criminal record check","headerCta":"","headerCtaText":"","headerCtaLink":"","headerBackgroundColour":"0061ce","showSEOImage":false,"headerBackgroundImage":null,"quickLinks":[{"caption":"","title":"Suspensions process","url":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/","newWindow":false}]},"subHeader":"Understand when and how to suspend volunteers who don\u2019t have a valid disclosure","silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80NzEzNiJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspension-process-for-no-criminal-record-check-application/"}