{"subTitle":"Guidance on suspending volunteers and ending a suspension","backgroundImage":{"url":null,"caption":null,"type":null,"size":0,"width":0,"height":0,"altText":null},"backgroundColour":null,"content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003EIntroduction\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003EAs part of your role as a Lead Volunteer, it may be necessary to suspend a volunteer\u2019s involvement for a period of time. Suspending a volunteer is a neutral act and is intended to protect Scouting and all the individuals concerned.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ESuspensions apply to the volunteer\u2019s entire membership. This means suspended volunteers aren\u2019t allowed in any Scout meetings, events and premises until the suspension is lifted. This also means the volunteer is suspended from all roles they might have, including across Groups, Districts, Counties/Areas/Regions (Scotland) and at Headquarters.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ELead Volunteer should read this guidance in conjunction with \u003Ca href=\u0022https://www.scouts.org.uk/por/16-adult-roles/\u0022\u003EPOR Chapter 16\u003C/a\u003E, where the suspensions process is explained. \u0026nbsp; \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIf you have a Safeguarding concern related to a volunteer, please follow the yellow card and contact the HQ Safeguarding team. The team will be able to support you. You can contact them on \u002B44(0)20 8433 7164 or \u003Ca href=\u0022mailto:safeguarding@scouts.org.uk\u0022\u003Esafeguarding@scouts.org.uk.\u003C/a\u003E\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003ESuspensions purpose\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003ESuspending a volunteer is a neutral act and is intended to protect the movement and all the individuals concerned.\u00A0\u003C/p\u003E\n\u003Cp\u003EIt allows time and space for any necessary investigation or enquiry to take place, in as fair and objective manner as possible. It prevents situations that could give rise to further concerns or allegations and could potentially cause further compromise.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003EThe reasons for suspensions\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003EYou\u2019ll find a detailed list of reasons for suspending a volunteer in\u0026nbsp;\u003Ca href=\u0022/por/16-adult-roles/\u0022 title=\u002216. Adult Roles\u0022\u003EPOR Rule 16.7\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIf the reason for suspension is related to a safeguarding concern, follow the \u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-for-safeguarding-reasons/\u0022 title=\u0022Suspensions for safeguarding reasons\u0022\u003ESuspensions for safeguarding reasons guidance\u003C/a\u003E. The UK HQ Safeguarding Team are there to support you throughout the process.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003EWho\u2019s involved in the suspensions process\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cdiv class=\u0022OutlineElement Ltr SCXW68355334 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW68355334 BCX0\u0022\u003EAt least 2 Lead Volunteers (except Group Lead Volunteers) need to be involved in the suspensions process. The first Lead Volunteer (Suspending Authority) suspends the volunteer, and the next Lead Volunteer (Approver) \u201Cone level up\u201D approves the suspension. For example, if the District Lead Volunteer is the Suspending Authority, then the County Lead Volunteer will be the Approver.\u00A0\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW68355334 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW68355334 BCX0\u0022\u003ELead Volunteers can share this task with a volunteer with a Suspension Lead accreditation. To find out who can have this accreditation and what learning needs to be completed, read the \u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/how-teams-share-tasks/accreditations/leadership-team-accreditations/\u0022 title=\u0022Leadership Team Accreditations\u0022\u003ELeadership Team Accreditations\u003C/a\u003E.\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW68355334 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW68355334 BCX0\u0022\u003EThe suspended volunteer can also have an independent Scouts volunteer to act as liaison person. Read the section \u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/suspending-the-volunteer/\u0022 title=\u0022Suspending the volunteer\u0022\u003ESuspending the volunteer\u003C/a\u003E to find out more information about the liaison person. \u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW68355334 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW68355334 BCX0\u0022\u003EIf the reason for suspension is related to a safeguarding concern, follow the \u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-for-safeguarding-reasons/\u0022 title=\u0022Suspensions for safeguarding reasons\u0022\u003ESuspensions for safeguarding reasons\u003C/a\u003E guidance. You can contact the UK HQ\u00A0on \u002B44(0)20 8433 7164 or \u003Ca href=\u0022mailto:safeguarding@scouts.org.uk\u0022\u003Esafeguarding@scouts.org.uk\u003C/a\u003E.\u003C/p\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"callToAction","gtmId":"","gtmClass":"","buttonText":"Read the suspensions process for no criminal record check application","buttonLink":{"name":"Suspension process for no valid disclosure","id":null,"url":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspension-process-for-no-criminal-record-check-application/","newWindow":false,"target":null},"colour":{"value":"0061ce","label":"0061ce"},"alignment":"left"},{"gridType":"callToAction","gtmId":"","gtmClass":"","buttonText":"Discover the tools for managing volunteers with overdue learning","buttonLink":{"name":"Managing volunteers with overdue training","id":null,"url":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/managing-volunteers-with-overdue-learning/","newWindow":false,"target":null},"colour":{"value":"0061ce","label":"0061ce"},"alignment":"left"},{"gridType":"callToAction","gtmId":"","gtmClass":"","buttonText":"Learn about suspensions for safeguarding reasons","buttonLink":{"name":"Suspensions for safeguarding reasons","id":null,"url":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-for-safeguarding-reasons/","newWindow":false,"target":null},"colour":{"value":"006ddf","label":"006ddf"},"alignment":null}]}],"config":null}]},"sections":[{"content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003EIntroduction\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003EAs part of your role as a Lead Volunteer, it may be necessary to suspend a volunteer\u2019s involvement for a period of time. Suspending a volunteer is a neutral act and is intended to protect Scouting and all the individuals concerned.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ESuspensions apply to the volunteer\u2019s entire membership. This means suspended volunteers aren\u2019t allowed in any Scout meetings, events and premises until the suspension is lifted. This also means the volunteer is suspended from all roles they might have, including across Groups, Districts, Counties/Areas/Regions (Scotland) and at Headquarters.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ELead Volunteer should read this guidance in conjunction with \u003Ca href=\u0022https://www.scouts.org.uk/por/16-adult-roles/\u0022\u003EPOR Chapter 16\u003C/a\u003E, where the suspensions process is explained. \u0026nbsp; \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIf you have a Safeguarding concern related to a volunteer, please follow the yellow card and contact the HQ Safeguarding team. The team will be able to support you. You can contact them on \u002B44(0)20 8433 7164 or \u003Ca href=\u0022mailto:safeguarding@scouts.org.uk\u0022\u003Esafeguarding@scouts.org.uk.\u003C/a\u003E\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003ESuspensions purpose\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003ESuspending a volunteer is a neutral act and is intended to protect the movement and all the individuals concerned.\u00A0\u003C/p\u003E\n\u003Cp\u003EIt allows time and space for any necessary investigation or enquiry to take place, in as fair and objective manner as possible. It prevents situations that could give rise to further concerns or allegations and could potentially cause further compromise.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003EThe reasons for suspensions\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003EYou\u2019ll find a detailed list of reasons for suspending a volunteer in\u0026nbsp;\u003Ca href=\u0022/por/16-adult-roles/\u0022 title=\u002216. Adult Roles\u0022\u003EPOR Rule 16.7\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EIf the reason for suspension is related to a safeguarding concern, follow the \u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-for-safeguarding-reasons/\u0022 title=\u0022Suspensions for safeguarding reasons\u0022\u003ESuspensions for safeguarding reasons guidance\u003C/a\u003E. The UK HQ Safeguarding Team are there to support you throughout the process.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003EWho\u2019s involved in the suspensions process\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cdiv class=\u0022OutlineElement Ltr SCXW68355334 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW68355334 BCX0\u0022\u003EAt least 2 Lead Volunteers (except Group Lead Volunteers) need to be involved in the suspensions process. The first Lead Volunteer (Suspending Authority) suspends the volunteer, and the next Lead Volunteer (Approver) \u201Cone level up\u201D approves the suspension. For example, if the District Lead Volunteer is the Suspending Authority, then the County Lead Volunteer will be the Approver.\u00A0\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW68355334 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW68355334 BCX0\u0022\u003ELead Volunteers can share this task with a volunteer with a Suspension Lead accreditation. To find out who can have this accreditation and what learning needs to be completed, read the \u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/how-teams-share-tasks/accreditations/leadership-team-accreditations/\u0022 title=\u0022Leadership Team Accreditations\u0022\u003ELeadership Team Accreditations\u003C/a\u003E.\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW68355334 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW68355334 BCX0\u0022\u003EThe suspended volunteer can also have an independent Scouts volunteer to act as liaison person. Read the section \u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/suspending-the-volunteer/\u0022 title=\u0022Suspending the volunteer\u0022\u003ESuspending the volunteer\u003C/a\u003E to find out more information about the liaison person. \u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW68355334 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW68355334 BCX0\u0022\u003EIf the reason for suspension is related to a safeguarding concern, follow the \u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-for-safeguarding-reasons/\u0022 title=\u0022Suspensions for safeguarding reasons\u0022\u003ESuspensions for safeguarding reasons\u003C/a\u003E guidance. You can contact the UK HQ\u00A0on \u002B44(0)20 8433 7164 or \u003Ca href=\u0022mailto:safeguarding@scouts.org.uk\u0022\u003Esafeguarding@scouts.org.uk\u003C/a\u003E.\u003C/p\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"callToAction","gtmId":"","gtmClass":"","buttonText":"Read the suspensions process for no criminal record check application","buttonLink":{"name":"Suspension process for no valid disclosure","id":null,"url":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspension-process-for-no-criminal-record-check-application/","newWindow":false,"target":null},"colour":{"value":"0061ce","label":"0061ce"},"alignment":"left"},{"gridType":"callToAction","gtmId":"","gtmClass":"","buttonText":"Discover the tools for managing volunteers with overdue learning","buttonLink":{"name":"Managing volunteers with overdue training","id":null,"url":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/managing-volunteers-with-overdue-learning/","newWindow":false,"target":null},"colour":{"value":"0061ce","label":"0061ce"},"alignment":"left"},{"gridType":"callToAction","gtmId":"","gtmClass":"","buttonText":"Learn about suspensions for safeguarding reasons","buttonLink":{"name":"Suspensions for safeguarding reasons","id":null,"url":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-for-safeguarding-reasons/","newWindow":false,"target":null},"colour":{"value":"006ddf","label":"006ddf"},"alignment":null}]}],"config":null}]},"prev":null,"next":{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/suspending-the-volunteer/","title":"Suspending the volunteer"},"allParts":[{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/the-suspension-process/","title":"The Suspension Process"},{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/suspending-the-volunteer/","title":"Suspending the volunteer"},{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/during-the-suspension/","title":"During the suspension"},{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/ending-the-suspension/","title":"Ending the Suspension"}],"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/the-suspension-process/","id":47142,"nodeName":"The Suspension Process","title":"The 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class=\u0022Paragraph SCXW107570221 BCX0\u0022\u003E\u003Cspan class=\u0022TextRun Highlight SCXW107570221 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022none\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW107570221 BCX0\u0022\u003EAt least 2 \u003C/span\u003E\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW107570221 BCX0\u0022\u003ELead Volunteers (except Group Lead Volunteers)\u003C/span\u003E\u003Cspan class=\u0022TextRun Highlight SCXW107570221 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022none\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW107570221 BCX0\u0022\u003E need to be involved in the suspensions process.\u003C/span\u003E\u003C/span\u003E\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW107570221 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW107570221 BCX0\u0022\u003E\u003Cspan class=\u0022TextRun Highlight SCXW107570221 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022none\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW107570221 BCX0\u0022\u003EWhen suspending a \u003C/span\u003E\u003C/span\u003E\u003Cspan class=\u0022TextRun Highlight SCXW107570221 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022none\u0022\u003E\u003Cspan class=\u0022NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW107570221 BCX0\u0022\u003Evolunteer\u003C/span\u003E\u003C/span\u003E\u003Cspan class=\u0022TextRun Highlight SCXW107570221 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022none\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW107570221 BCX0\u0022\u003E y\u003C/span\u003E\u003C/span\u003E\u003Cspan class=\u0022TextRun Highlight SCXW107570221 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022none\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW107570221 BCX0\u0022\u003Eou\u0027ll need to get this approved by \u003C/span\u003E\u003C/span\u003E\u003Cspan class=\u0022TextRun Highlight SCXW107570221 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022none\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW107570221 BCX0\u0022\u003Ethe next Lead Volunteer.\u003C/span\u003E\u003C/span\u003E\u003Cspan class=\u0022TextRun Highlight SCXW107570221 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022none\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW107570221 BCX0\u0022\u003E If you\u0027re a District Lead Volunteer, this\u0027ll be \u003C/span\u003E\u003C/span\u003E\u003Cspan class=\u0022TextRun Highlight SCXW107570221 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022none\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW107570221 BCX0\u0022\u003Eyour Count\u003C/span\u003E\u003C/span\u003E\u003Cspan class=\u0022TextRun Highlight SCXW107570221 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022none\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW107570221 BCX0\u0022\u003Ey Lead Volunteer. \u003C/span\u003E\u003C/span\u003E\u003Cspan class=\u0022TextRun Highlight SCXW107570221 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022none\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW107570221 BCX0\u0022\u003ESo, if you\u0027re considering suspending a volunteer, you must \u003C/span\u003E\u003C/span\u003E\u003Cspan class=\u0022TextRun Highlight SCXW107570221 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022none\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW107570221 BCX0\u0022\u003Efirst \u003C/span\u003E\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW107570221 BCX0\u0022\u003Eagree with them that\u003C/span\u003E\u003Cspan class=\u0022TextRun Highlight SCXW107570221 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022none\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW107570221 BCX0\u0022\u003E this is the right action to take.\u003C/span\u003E\u003C/span\u003E\u003C/p\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003EPrepare the volunteer\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003EBe mindful of the impact suspension can have on the volunteer. The suspension might be a complete surprise to them, and it\u2019s important to remember Scout values of integrity, respect and care. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EDetails of organisations that can provide support for mental health and wellbeing can be found on the\u0026nbsp;\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/supporting-life-issues-and-young-people/guidance-to-share-with-young-people/mental-health-organisations/\u0022\u003EMental Health Organisations webpage\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW60022744 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW60022744 BCX0\u0022\u003EWith that in mind, it\u2019s recommended that the Suspending Authority\u0026nbsp;arranges a conversation with the volunteer in person, by phone or online meeting in private to inform them of the suspension. Communication in writing must follow before the suspension is added to scouts.org.uk.\u0026nbsp;\u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW60022744 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW60022744 BCX0\u0022\u003EDuring this conversation, the Suspending Authority should explain: \u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EWhy you\u2019re suspending the volunteer, referencing the appropriate reason from \u003Ca href=\u0022/por/16-adult-roles/\u0022 title=\u002216. Adult Roles\u0022\u003EPOR Rule 16.7\u003C/a\u003E and the circumstances that led to the suspension.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe limitations that are imposed to the volunteer once the suspension is approved, and that breaking these limitations could lead to cancellation of membership.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EYou\u2019ll send them communication in writing with more guidance after the conversation.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe volunteer will get a notification on scouts.org.uk once the suspension is approved.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EYou\u2019ll keep the volunteer informed of any progress, sharing updates at least every 14 days.\u003C/li\u003E\n\u003Cli\u003EThe volunteer can request a liaison person, if they wish to.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe volunteer will receive communication in writing when the suspension is ended.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW146312205 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW146312205 BCX0\u0022\u003EWhen having the conversation with the volunteer, you should stick to the facts and avoid opinion or speculation about what may happen, or implying a belief that the person is either innocent or guilty of any alleged offence.\u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW146312205 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW146312205 BCX0\u0022\u003EIt is important not to break other confidence associated with the suspension (for example, if there\u0027s an allegation of serious criminal offence, then it may not be appropriate to mention how the allegation has come to the attention of the Scouts).\u003C/p\u003E\n\u003C/div\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003ERecord the suspension\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cdiv class=\u0022OutlineElement Ltr SCXW3526463 BCX0\u0022\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW3526463 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW3526463 BCX0\u0022\u003EThe Suspending Authority\u00A0needs to record the suspension on scouts.org.uk, and define the reason for suspension.\u00A0\u00A0\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW3526463 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW3526463 BCX0\u0022\u003EYou\u2019ll find more information on how to do this at the \u003Ca href=\u0022/volunteers/volunteer-experience/digital-tool-guides/suspensions/\u0022 title=\u0022Suspensions\u0022\u003ESuspensions Digital Tool Guide\u003C/a\u003E.\u00A0\u00A0 \u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW3526463 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW3526463 BCX0\u0022\u003EYou\u2019ll find a detailed list of reasons for suspending a volunteer and information on who can recommend a suspension in \u003Ca href=\u0022/por/16-adult-roles/\u0022 title=\u002216. Adult Roles\u0022\u003EPOR Rule 16.7\u003C/a\u003E.\u00A0\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW3526463 BCX0\u0022\u003EIf the reason for suspension is related to a safeguarding concern, follow the\u003Cspan\u003E\u00A0\u003C/span\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-for-safeguarding-reasons/\u0022 title=\u0022Suspensions for safeguarding reasons\u0022\u003ESuspensions for safeguarding reasons guidance\u003C/a\u003E. The UK HQ Safeguarding Team are there to support you throughout the process. You can contact them on \u002B44(0)20 8433 7164 or \u003Ca href=\u0022mailto:safeguarding@scouts.org.uk\u0022\u003Esafeguarding@scouts.org.uk\u003C/a\u003E\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003EGetting the suspension approved\u0026nbsp;\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cdiv class=\u0022OutlineElement Ltr SCXW231856488 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW231856488 BCX0\u0022\u003EOnce the suspension is requested on\u00A0scouts.org.uk, the next Lead Volunteer needs to approve (or reject) the suspension. For example, if the District Lead Volunteer is the Suspending Authority, then the County Lead Volunteer will be the Approver.\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW231856488 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW231856488 BCX0\u0022\u003EThe suspended volunteer will receive an automatic notification on scouts.org.uk informing they\u2019re suspended, so it is important that you\u2019ve had a conversation with the volunteer before it is recorded on scouts.org.uk (as described in Prepare the volunteer). \u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW231856488 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW231856488 BCX0\u0022\u003EYou\u2019ll find full details of who can suspend and approve a suspension in \u003Ca href=\u0022/por/16-adult-roles/\u0022 title=\u002216. Adult Roles\u0022\u003EPOR Rule 16.7\u003C/a\u003E.\u00A0\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW231856488 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW231856488 BCX0\u0022\u003EYou\u2019ll find more information on how to do this at the \u003Ca href=\u0022/volunteers/volunteer-experience/digital-tool-guides/suspensions/\u0022 title=\u0022Suspensions\u0022\u003ESuspensions Digital Tool Guide\u003C/a\u003E.\u003C/p\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003ECommunicate the suspension to the volunteer\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cdiv class=\u0022OutlineElement Ltr SCXW175991018 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW175991018 BCX0\u0022\u003EIf you, as the Suspending Authority, haven\u2019t yet had a conversation in person, by phone or an online meeting in private to inform the volunteer of the suspension (as described in Prepare the volunteer), this is a good time to do so.\u00A0\u00A0\u00A0\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW175991018 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW175991018 BCX0\u0022\u003EIn addition to the verbal communication, you must communicate the suspension in writing, sending the volunteer an email or letter.\u00A0\u00A0\u00A0\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW175991018 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW175991018 BCX0\u0022\u003EUse the\u003Cspan\u003E\u00A0\u003Ca rel=\u0022noopener\u0022 href=\u0022https://prod-cms.scouts.org.uk//media/ex4oqou3/2024-10-template-suspension-email.docx\u0022 target=\u0022_blank\u0022 title=\u00222024 10 Template Suspension Email\u0022\u003Egeneral suspension email template\u003C/a\u003E\u00A0or the\u00A0\u003Ca rel=\u0022noopener\u0022 href=\u0022https://prod-cms.scouts.org.uk//media/x12n1ys1/2024-10-example-suspension-email-for-no-criminal-record-check-application.docx\u0022 target=\u0022_blank\u0022 title=\u00222024 10 Example Suspension Email For No Criminal Record Check Application\u0022\u003Eoverdue criminal record check suspension email template\u003C/a\u003E\u00A0and send the\u00A0notes for a person under suspension.\u003C/span\u003E You can find the most up to date notes for a person under suspension in \u003Ca href=\u0022/por/16-adult-roles/\u0022 title=\u002216. Adult Roles\u0022\u003EPOR Rule 16.7\u003C/a\u003E.\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW175991018 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW175991018 BCX0\u0022\u003EThe suspended volunteer will receive an automatic notification on scouts.org.uk informing they\u2019re suspended. If the reason for suspension is either safety and/or safeguarding learning non-compliance, or criminal record check non-compliance, My membership also sends an \u003Ca href=\u0022/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/suspending-the-volunteer/automated-email-for-non-compliance-suspensions/\u0022 title=\u0022Automated email for non-compliance suspensions\u0022\u003Eautomated email to the volunteer\u003C/a\u003E and their Lead Volunteer to notify they\u0027re suspended.\u003C/p\u003E\n\u003Cp\u003EHowever, this doesn\u2019t replace the Suspending Authority\u0027s communication in writing with the notes for a person under suspension, which should be sent before the suspension is recorded on scouts.org.uk.\u003C/p\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003ENotify other volunteers\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cdiv class=\u0022OutlineElement Ltr SCXW220251869 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW220251869 BCX0\u0022\u003EAs the Suspending Authority, you might need to notify other volunteers of a suspension. This will be needed if the suspended volunteer has more than one role.\u0026nbsp;\u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW220251869 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW220251869 BCX0\u0022\u003EYou should look at all roles the suspended volunteer has to then decide who you should notify. For example, if the suspended volunteer is part of a Trustee Board, you should consider notifying the Chair.\u0026nbsp;\u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW220251869 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW220251869 BCX0\u0022\u003EIf the suspended volunteer is part of teams across different Districts or Counties/Areas/Regions (Scotland), you should consider notifying other Lead Volunteers as well.\u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW220251869 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW220251869 BCX0\u0022\u003ETogether with the suspended volunteer\u2019s Team Leader or Lead Volunteer, you should also consider if you should notify other team members, if appropriate, and what\u2019s the best way to do this. This might be particularly important if there are interim changes or if new arrangements will be needed.\u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW220251869 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW220251869 BCX0\u0022\u003EBe mindful that you should only notify relevant volunteers, and this should be done in confidence.\u003C/p\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E\u003Ca id=\u0022Arrangealiaisonperson\u0022\u003E\u003C/a\u003EArrange a liaison person\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cdiv class=\u0022OutlineElement Ltr SCXW243612567 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW243612567 BCX0\u0022\u003EAll suspended volunteers can have a liaison person, if they wish to. The liaison person\u2019s role is to provide a listening ear and to help the suspended person to not feel completely disconnected from Scouts.\u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW243612567 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW243612567 BCX0\u0022\u003EAs the Suspending Authority, you\u2019ll appoint the liaison person, who must be a member of Scouts and be independent of the situation. You should choose someone who\u2019s open-minded, with good listening skills, friendly and approachable, and has the availability to support the suspended volunteer.\u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW243612567 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW243612567 BCX0\u0022\u003EThe liaison person should remain impartial. For this reason, the Suspending Authority and the\u0026nbsp;Approver shouldn\u2019t be the liaison person. Depending on the reason for suspension, the Volunteer Safeguarding Lead may not be appropriate either, as they may have a key role to play in supporting the Lead Volunteer.\u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW243612567 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW243612567 BCX0\u0022\u003EIt might be helpful to choose someone who knows the suspended volunteer, but this is not essential.\u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW243612567 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW243612567 BCX0\u0022\u003EYou must\u003Cspan\u003E\u0026nbsp;share guidance to the liaison person document with them. \u003Cspan class=\u0022NormalTextRun TrackChangeDeleteHighlight SCXW207781289 BCX0\u0022\u003EYou can find the most up to date guidance for the liaison person document \u003C/span\u003Eand\u003Cspan class=\u0022NormalTextRun SCXW207781289 BCX0\u0022\u003E \u003C/span\u003Emore information on the liaison person in \u003Ca href=\u0022/por/16-adult-roles/\u0022 title=\u002216. Adult Roles\u0022\u003EPOR Rule 16.7\u003C/a\u003E. \u003C/span\u003E\u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW243612567 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW243612567 BCX0\u0022\u003EIf the reason for suspension is related to a safeguarding concern, the Suspending Authority\u0026nbsp;should discuss the appointment of the liaison person with the headquarters Safeguarding Team. You can contact them on \u002B44(0)20 8433 7164 or \u003Ca href=\u0022mailto:safeguarding@scouts.org.uk\u0022\u003Esafeguarding@scouts.org.uk\u003C/a\u003E\u003C/p\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""},{"type":"Promo","cta":"Discover suspensions checklist","body":"\u003Cp\u003EChecklist for District and County / Area / Region (Scotland) Lead Volunteers with actions to consider when a volunteer is suspended.\u003C/p\u003E","link":{"name":"Actions to consider when a volunteer is suspended","id":null,"url":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/actions-to-consider-when-a-volunteer-is-suspended/","newWindow":false,"target":null},"colour":"#f1f1f1","title":"Suspensions checklist","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""}]}],"config":null}]},"prev":{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/the-suspension-process/","title":"The Suspension Process"},"next":{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/during-the-suspension/","title":"During the suspension"},"allParts":[{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/the-suspension-process/","title":"The Suspension Process"},{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/suspending-the-volunteer/","title":"Suspending the volunteer"},{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/during-the-suspension/","title":"During the suspension"},{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/ending-the-suspension/","title":"Ending the Suspension"}],"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/suspending-the-volunteer/","id":47144,"nodeName":"Suspending the volunteer","title":"Suspending the volunteer","type":"codexPart","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Suspending the volunteer","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Read our guidance on suspending a volunteer.","subHeader":"Read our guidance on suspending a volunteer.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80NzE0NCJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/suspending-the-volunteer/"},{"content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003EMonitor progress\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003EThe Suspending Authority is responsible for monitoring any investigation that may have been actioned to ensure it\u2019s progressing in a timely manner.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003EKeep the relevant people informed\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cdiv class=\u0022OutlineElement Ltr SCXW67483506 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW67483506 BCX0\u0022\u003EThe Suspending Authority\u0026nbsp;is responsible for keeping all relevant volunteers informed.\u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW67483506 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW67483506 BCX0\u0022\u003EYou should inform the suspended volunteer of progress at least every 14 days, regardless of anything new to share.\u0026nbsp;\u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW67483506 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW67483506 BCX0\u0022\u003EIf you\u2019ve appointed a liaison person, you should also keep them informed and contact them regularly to check they\u2019re managing with the role.\u003C/p\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003EConsider making arrangements to cover the suspended volunteer\u0026nbsp;\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003ETogether with the suspended volunteer\u2019s Team Leader(s) or Lead Volunteer(s), consider what arrangements will need to be put in place to cover the role(s) of the suspended volunteer.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E\u003Cspan class=\u0022NormalTextRun SCXW135460797 BCX0\u0022\u003EConsider if a modification is needed\u003C/span\u003E\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003EMaking modifications to a suspension is a tool to allow the suspended volunteer to access a particular event or situation in Scouts during the suspension. This tool can only be used to allow a parent/carer to attend specific, important events such as the presentation of an award or to drop-off and pick up the young person. The modifications are not intended to allow the suspended volunteer unrestricted access to Scouts.\u003C/p\u003E\n\u003Cp\u003EYou\u2019ll find more information on suspensions modification in \u003Ca href=\u0022/por/16-adult-roles/\u0022 title=\u002216. Adult Roles\u0022\u003EPOR Rule 16.7\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EModifications must not compromise the safety and well-being of youth members. In some circumstances, the presence of the suspended volunteer at a Scout activity might intimidate a youth member \u2013 this will depend on the circumstances of the suspension. In all cases, you must consider the safety and well-being of youth members as the highest priority.\u003C/p\u003E\n\u003Cp\u003EAll modifications to a suspension must be agreed by both the Suspending Authority and Approver; and be communicated in writing to the suspended volunteer.\u003C/p\u003E\n\u003Cp\u003EYou must explain to the suspended volunteer the exact conditions of the modification, with clear instructions of what is being permitted. For example:\u003C/p\u003E\n\u003Cul class=\u0022BulletListStyle1 SCXW125672105 BCX0\u0022\u003E\n\u003Cli\u003E\n\u003Cp\u003E\u201CYou\u2019re authorised to attend the County Chief Scout\u2019s Award presentations on Saturday 4 October in the capacity of a parent only. Remember that all other restrictions of the suspension remain in place, and you must not wear uniform.\u201D\u003C/p\u003E\n\u003C/li\u003E\n\u003Cli\u003E\n\u003Cp\u003E\u201CYou\u2019re authorised to take the minimum time necessary to drop off and pick up your child from Scouts meetings on Wednesday nights at the Scout HQ provided that you don\u2019t enter the main hall and don\u2019t interfere in any way in the running of the meeting.\u201D\u003C/p\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EYou can use\u0026nbsp;the \u003Ca href=\u0022https://prod-cms.scouts.org.uk//media/ooppxgsi/2024-10-example-suspension-modification-email.docx\u0022 title=\u00222024 10 Example Suspension Modification Email\u0022\u003Esuspension modification email template\u003C/a\u003E to do this.\u003C/p\u003E\n\u003Cp\u003EYou should also inform the suspended volunteer\u2019s Team Leader(s) or Lead Volunteer(s) of any modifications to the suspension.\u003C/p\u003E\n\u003Cp\u003EIf the reason for suspension is related to a safeguarding concern, follow the\u003Cspan\u003E\u0026nbsp;\u003C/span\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-for-safeguarding-reasons/\u0022 title=\u0022Suspensions for safeguarding reasons\u0022\u003ESuspensions for safeguarding reasons guidance\u003C/a\u003E. The UK HQ Safeguarding Team are there to support you throughout the process.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003EReview the suspension\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003EIt\u2019s recommended to review the suspension every 60 days.\u003C/p\u003E","gtmId":"","gtmClass":""},{"type":"Promo","cta":"Discover suspensions checklist","body":"\u003Cp\u003EChecklist for District and County / Area / Region (Scotland) Lead Volunteers with actions to consider when a volunteer is suspended.\u003C/p\u003E","link":{"name":"Actions to consider when a volunteer is suspended","id":null,"url":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/actions-to-consider-when-a-volunteer-is-suspended/","newWindow":false,"target":null},"colour":"#f1f1f1","title":"Suspensions checklist","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""}]}],"config":null}]},"prev":{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/suspending-the-volunteer/","title":"Suspending the volunteer"},"next":{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/ending-the-suspension/","title":"Ending the Suspension"},"allParts":[{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/the-suspension-process/","title":"The Suspension Process"},{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/suspending-the-volunteer/","title":"Suspending the 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suspension","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Read our advice on the steps to take during the suspension of a volunteer.","subHeader":"Read our advice on the steps to take during the suspension of a volunteer.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80NzE0NiJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/during-the-suspension/"},{"content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch4\u003E\u003Cspan class=\u0022NormalTextRun SCXW23898921 BCX0\u0022\u003EDecide the outcome\u003C/span\u003E\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cdiv class=\u0022SCXW233621338 BCX0\u0022\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW233621338 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW233621338 BCX0\u0022\u003EIf the volunteer was suspended due to overdue learning or no valid \u003Cspan class=\u0022TextRun SCXW267758530 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022auto\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW267758530 BCX0\u0022\u003Ecriminal record chec\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW267758530 BCX0\u0022\u003Ek application \u003C/span\u003E(and they have a full role), they will be automatically reinstated when they complete their learning or submit a \u003Cspan class=\u0022NormalTextRun SCXW267758530 BCX0\u0022\u003Ecriminal record chec\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW267758530 BCX0\u0022\u003Ek application\u003C/span\u003E.\u0026nbsp;\u003C/span\u003E\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW233621338 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW233621338 BCX0\u0022\u003EFor all other reasons, the Suspending Authority\u0026nbsp;(consulting with the suspended volunteer\u2019s Team Leader or Lead Volunteer as appropriate) decide the suspension\u2019s outcome:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli class=\u0022Paragraph SCXW233621338 BCX0\u0022\u003EReinstate the role or roles;\u003C/li\u003E\n\u003Cli class=\u0022Paragraph SCXW233621338 BCX0\u0022\u003EEnd the role or roles.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/div\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022SCXW233621338 BCX0\u0022\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW233621338 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW233621338 BCX0\u0022\u003EThe Approver\u2019s decision is final in all circumstances, including where there\u2019s no unanimous recommendation or the Approver\u0026nbsp;disagrees with the recommendation. There\u2019s no right to appeal against this process.\u0026nbsp;\u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW233621338 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW233621338 BCX0\u0022\u003EIn certain circumstances, Scouts headquarters is permitted to directly end the suspension by excluding the volunteer if they\u2019re unsuitable to participate in Scouts. This exclusion will automatically cancel the volunteer\u2019s membership. In this case, the Team Leader or Lead Volunteer will be informed.\u0026nbsp;\u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW233621338 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW233621338 BCX0\u0022\u003EYou\u2019ll find more information on suspension outcomes in \u003Ca href=\u0022/por/16-adult-roles/\u0022 title=\u002216. Adult Roles\u0022\u003EPOR Rule 16.7\u003C/a\u003E.\u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW233621338 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW233621338 BCX0\u0022\u003EIf the suspended volunteer has roles in multiple Districts, Counties, Areas or Regions (Scotland) and the outcome is to end a role, the roles in other Districts, Counties, Areas or Regions (Scotland) won\u2019t necessarily be affected by this outcome.\u0026nbsp;\u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW233621338 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW233621338 BCX0\u0022\u003EAll Districts, Counties, Areas and Regions (Scotland) in which the suspended volunteer has a role must consider carefully whether that volunteer can continue with that role. This will require discussion between people so that the relevant facts are taken properly into account.\u003C/p\u003E\n\u003C/div\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E\u003Cspan class=\u0022NormalTextRun SCXW39679619 BCX0\u0022\u003ERecord the outcome\u003C/span\u003E\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cdiv class=\u0022OutlineElement Ltr SCXW245314501 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW245314501 BCX0\u0022\u003EThe Suspending Authority\u0026nbsp;must record the outcome of the suspension on scouts.org.uk. The Approver will then approve the outcome, and the suspension ends.\u0026nbsp;\u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW245314501 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW245314501 BCX0\u0022\u003EYou\u2019ll find more information on how to do this at the \u003Ca href=\u0022/volunteers/volunteer-experience/digital-tool-guides/suspensions/\u0022 title=\u0022Suspensions\u0022\u003ESuspensions Digital Tool Guide\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW245314501 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW245314501 BCX0\u0022\u003EIf the outcome of a suspension is to end the role, by selecting this option on scouts.org.uk you\u2019ll only be recording the suspension\u2019s outcome. This means the process of ending the volunteer\u2019s role will be done separately.\u003C/p\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E\u003Cspan class=\u0022NormalTextRun SCXW110562378 BCX0\u0022\u003EInform the outcome to the volunteer\u003C/span\u003E\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003EThe Suspending Authority must make sure the outcome is informed to the volunteer in writing.\u003C/p\u003E\n\u003Cp\u003EIf the outcome is to reinstate the volunteer, use the \u003Ca href=\u0022https://prod-cms.scouts.org.uk//media/e3vbkxtc/2024-10-example-return-from-suspension-email.docx\u0022 title=\u00222024 10 Example Return From Suspension Email\u0022\u003Ereturn from suspension email template\u003C/a\u003E. You can also meet with the volunteer to provide an opportunity to debrief the experience from their perspective.\u003C/p\u003E\n\u003Cp\u003EYou should also inform the outcome to the liaison person, if there is one.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E\u0026nbsp;\u003Cspan class=\u0022NormalTextRun SCXW32309648 BCX0\u0022\u003EInform the outcome to other relevant volunteers\u003C/span\u003E\u0026nbsp;\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cdiv class=\u0022OutlineElement Ltr SCXW26173698 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW26173698 BCX0\u0022\u003ETogether with the volunteer\u2019s Team Leader or Lead Volunteer, you should consider if informing other volunteers of the suspension outcome is needed and appropriate.\u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW26173698 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW26173698 BCX0\u0022\u003EIf this is the case, consider what\u2019s the best way to do this. You may also consider offering other volunteers the opportunity to debrief the experience from their perspective.\u0026nbsp;\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW26173698 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW26173698 BCX0\u0022\u003EIf the reason for suspension is related to a safeguarding concern, follow the\u003Cspan\u003E\u0026nbsp;\u003C/span\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-for-safeguarding-reasons/\u0022 title=\u0022Suspensions for safeguarding reasons\u0022\u003ESuspensions for safeguarding reasons guidance\u003C/a\u003E. The UK HQ Safeguarding Team are there to support you throughout the process.\u003C/p\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"prev":{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/during-the-suspension/","title":"During the suspension"},"next":null,"allParts":[{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/the-suspension-process/","title":"The Suspension Process"},{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/suspending-the-volunteer/","title":"Suspending the volunteer"},{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/during-the-suspension/","title":"During the suspension"},{"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/ending-the-suspension/","title":"Ending the Suspension"}],"link":"/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/ending-the-suspension/","id":47147,"nodeName":"Ending the Suspension","title":"Ending the Suspension","type":"codexPart","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Ending the Suspension","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Read our advice on approval and communication during the ending of a suspension process.","subHeader":"Read our advice on approval and communication during the ending of a suspension process.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80NzE0NyJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/ending-the-suspension/"}],"id":47141,"nodeName":"Suspensions Process for Lead Volunteers","title":"Suspensions Process for Lead Volunteers","type":"codex","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Suspensions Process for Lead Volunteers","headerSubTitle":"Guidance on suspending volunteers and ending a suspension","headerCta":"","headerCtaText":"","headerCtaLink":"","headerBackgroundColour":"0061ce","showSEOImage":false,"headerBackgroundImage":null,"quickLinks":[]},"searchDescription":"Guidance on suspending volunteers and ending a suspension","subHeader":"Guidance on suspending volunteers and ending a suspension","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80NzE0MSJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-things-locally/tools-to-support-leadership-teams/suspensions/suspensions-process-for-lead-volunteers/"}