{"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch3\u003E1. Put together a role description and person specification\u003C/h3\u003E\n\u003Cp\u003ETo enable a young person to consider whether being a young Trustee is for them, they will need to know what the role entails, including their responsibilities and the commitment required.\u003C/p\u003E\n\u003Cp\u003EYou can use the \u003Ca href=\u0022https://www.scouts.org.uk/volunteers/volunteer-experience/volunteering-together/what-this-means-for-you/moving-to-trustee-boards/trustee-board-team-description/\u0022\u003ETrustee Board team description\u003C/a\u003E and the \u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/trustee-boards/recruiting-new-trustees/\u0022\u003ETrustee recruitment resources\u003C/a\u003E to explain what being a Trustee is about.\u003C/p\u003E\n\u003Cp\u003EEnsure that Trustees (especially the Chair) are briefed on the young person\u2019s expected involvement.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003E2. Advertise the role\u003C/h3\u003E\n\u003Cp\u003EMake sure that you advertise the role where young people will find it. Make use of social media. The text that you use to accompany the role description and person specification needs to be in a language and tone that is friendly and accessible to young people. Try and sell the benefits to them of being involved, as well as the impact they can make on the Scouts and its development.\u003C/p\u003E\n\u003Cp\u003EYou\u0027ll find recruitment resources to attract Young People to Trustee Boards on the \u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/trustee-boards/recruiting-new-trustees/\u0022\u003ERecruiting new Trustees webpage\u003C/a\u003E.\u00A0\u003C/p\u003E\n\u003Cp\u003EMake sure you have a closing date for applications and that it\u2019s clear what the appointment process is and who to contact for more information.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003E3. Talk to the young people\u003C/h3\u003E\n\u003Cp\u003EYou should make contact with the young people who apply or are appointed. Make sure that they understand the role and responsibilities and that, if they join the Trustee Board, also make it clear that the young person will be asked to complete a Trustee eligibility check and possibly a criminal records check depending on the role.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003E4. Make the appointment, and provide feedback\u003C/h3\u003E\n\u003Cp\u003EAfter the closing date for applications you need to make the appointment.\u003C/p\u003E\n\u003Cp\u003EIf the appointment is to a Trustee Board, it can be made in one of three ways:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EThey can be appointed at the AGM\u003C/li\u003E\n\u003Cli\u003EThey can be co-opted onto the Trustee Board by the Trustees\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EYouth Leads are ex-officio Trustees, and so do not need appointing to the Trustee Board, but might need supporting in the same way.\u003C/p\u003E\n\u003Cp\u003EWhen you have appointed someone as a Trustee you need to make sure that all of the other applicants are given feedback about why they didn\u2019t get it. You could use this as an opportunity to signpost them to other ways that they can get involved in your Group, District or County.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003E5.\u00A0 Induct your new Trustee\u003C/h3\u003E\n\u003Cp\u003EA thorough induction should help integrate your new Trustee into their new role.\u003C/p\u003E\n\u003Cp\u003EA \u003Ca href=\u0022/volunteers/running-things-locally/trustee-boards/a-guide-to-trustee-boards-for-young-people/\u0022 title=\u0022A Guide to Trustee Boards for Young People\u0022\u003EGuide to Trustee Boards for Young People\u003C/a\u003E can be tailored to include information about your local area. This guide includes important information such as:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003ECan they be a charity trustee and the role of a charity trustee\u003C/li\u003E\n\u003Cli\u003EInformation about what it means to be a Trustee\u003C/li\u003E\n\u003Cli\u003ESupport available for Trustees\u003C/li\u003E\n\u003Cli\u003EGetting started in the role\u003C/li\u003E\n\u003Cli\u003EThe composition of the Trustee Board\u003C/li\u003E\n\u003Cli\u003EA handy jargon buster\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EYou should use this as a basis for inducting new Trustees.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003E6. Appoint a mentor/buddy\u003C/h3\u003E\n\u003Cp\u003EYou should give the young person contact details of someone they can contact with any questions or problems, and this person could also act as a mentor or buddy, supporting them through their role. It could be an adult or another young person already on the Trustee Board. The role of a mentor or buddy could include:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003ETalking the young person through the induction process\u003C/li\u003E\n\u003Cli\u003EMaking sure that they have the meeting dates in their diary, with the times and locations\u003C/li\u003E\n\u003Cli\u003EMaking sure they have a means of getting to the meeting or dialing in via telephone, Skype or other means if appropriate\u003C/li\u003E\n\u003Cli\u003EProviding them with copies of minutes from previous meetings, an agenda for the next meeting and helping them to fully understand what is going to be discussed.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EThe Chair could speak to the young person prior to the meeting to see what they think about items and could then help to get this feedback included in the meeting.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003E7. Support them through their learning\u003C/h3\u003E\n\u003Cp\u003EYou should help make your new Trustee is aware of the learning available to them. They should complete Growing Roots learning (including Being a Trustee in Scouts). If they would like to develop their knowledge further, there is also a suite of optional learning in Branching Out.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003E8. If appropriate, help them to represent other people\u003C/h3\u003E\n\u003Cp\u003EIf the young person you are supporting is a Youth Lead, they will want to be there to represent other young people, whether in the Group, District, County or the Scouts as a whole. Think about ways that you can support them in doing this.\u003C/p\u003E\n\u003Cp\u003EConsider if they are likely to want to canvas opinions on topics in time for the meeting, and this could be considered when putting together the agenda for the meeting.\u003C/p\u003E\n\u003Cp\u003EDon\u2019t forget, if the young person is not the Youth Lead, unless they wish to, they do not have to be there representing the young people, but should be treated as an ordinary Trustee, representing their own opinions.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003E9. Welcome them at the meeting\u003C/h3\u003E\n\u003Cp\u003EMake sure the young person is welcomed and introduced to Trustees.\u003C/p\u003E\n\u003Cp\u003ELay the room out in an inviting way and give the young person as much opportunity as possible to convey their views.\u003C/p\u003E\n\u003Cp\u003EAt the end of the meeting, ask the young person how they found it, listen to their feedback and respond. Make sure that they are happy with any actions that they have, know what the deadlines they are working to, and know when they can expect to get the minutes of the meeting.\u003C/p\u003E\n\u003Cp\u003EYou should now have a very enthusiastic, dedicated and active young person on your Trustee Board. The Scouts will really benefit from their input, and we will be one step closer to our aspiration to be a movement shaped by young people in partnership with adults.\u003C/p\u003E","gtmId":"","gtmClass":""}]},{"items":[]}],"config":null}]},"prev":{"link":"/volunteers/running-things-locally/trustee-boards/a-guide-to-supporting-young-people-on-trustee-boards/general-considerations-for-meetings/","title":"General considerations for meetings"},"next":null,"allParts":[{"link":"/volunteers/running-things-locally/trustee-boards/a-guide-to-supporting-young-people-on-trustee-boards/can-a-young-person-be-a-trustee/","title":"Can a young person be a Trustee?"},{"link":"/volunteers/running-things-locally/trustee-boards/a-guide-to-supporting-young-people-on-trustee-boards/the-role-of-a-charity-trustee/","title":"The role of a charity trustee"},{"link":"/volunteers/running-things-locally/trustee-boards/a-guide-to-supporting-young-people-on-trustee-boards/general-considerations-for-meetings/","title":"General considerations for meetings"},{"link":"/volunteers/running-things-locally/trustee-boards/a-guide-to-supporting-young-people-on-trustee-boards/checklist-what-do-i-need-to-do/","title":"Checklist \u2013 What do I need to do?"}],"link":"/volunteers/running-things-locally/trustee-boards/a-guide-to-supporting-young-people-on-trustee-boards/checklist-what-do-i-need-to-do/","id":76025,"nodeName":"Checklist \u2013 What do I need to do?","title":"Checklist \u2013 What do I need to do?","type":"codexPart","image":null,"assets":null,"headerOptions":{"headerTitle":"Checklist \u2013 What do I need to do?","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC83NjAyNSJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-things-locally/trustee-boards/a-guide-to-supporting-young-people-on-trustee-boards/checklist-what-do-i-need-to-do/"}