{"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EHere\u2019s a quick guide to some of the terms, names and acronyms you might come across in a Trustee Board. However, if anything is said that you don\u2019t understand, then don\u2019t be afraid to ask.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EAccounts\u003C/strong\u003E - This is a document which the Treasurer produces to show all the other trustees the financial situation of the charity.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EAction Points -\u003C/strong\u003E A list of tasks from the previous meeting that need to be completed.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EAgenda\u003C/strong\u003E - A document sent to Trustees ahead of a meeting outlining the topics to be discussed.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EAGM\u003C/strong\u003E -\u00A0 Annual General Meeting - where new Trustees are appointed and the annual report and accounts reviewed.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EAnnual Report\u003C/strong\u003E - The document produced by the Trustee Board for presentation at the AGM which will include legally required information and a review of the past year and plans for the year to come.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EAOB\u003C/strong\u003E - Any Other Business \u2013 Often seen at the end of a meeting agenda. It is best practice for any other business to be only about urgent items that have arisen after the agenda has been circulated.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ECharity trustees\u003C/strong\u003E - The people who are responsible for the running of a charity. In Scotland only OSCR registered charities have charity trustees.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EConstitution\u003C/strong\u003E - This is the rules which the Trustee Board must follow. This can be found in Policy, Organisation \u0026amp; Rules and there may be a locally produced document to follow which adds specific local needs to the document of the charity to follow.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ECo-opted trustees\u003C/strong\u003E - If a Trustee Board needs a new member with a particular skill set, or to do a particular task, they may recruit someone specifically to take on that role. Anyone who joins a Trustee Board in this way (between Annual General Meetings) is known as a co-opted trustee.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EEGM\u003C/strong\u003E - Extraordinary General Meeting \u2013 a meeting similar to an AGM but which can be called (in line with the governing document) at any time to consider a significant problem within the charity.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EEx-officio Trustees\u003C/strong\u003E - The term used for those roles which are automatically on the Trustee Board.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EGDPR\u003C/strong\u003E - General Data Protection Regulations \u2013 data protection law that covers the EU and UK.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EGoverning document\u003C/strong\u003E - The policies by which the charity is run by and includes the constitution and other rules in Policy, Organisation \u0026amp; Rules.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EMinutes\u003C/strong\u003E - This is a document to capture key discussion points, decisions made and outcome of votes.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EOGM\u003C/strong\u003E - Ordinary General Meeting \u2013 A meeting called at a time other than when an AGM might happen when a number of important issues are on the agenda that the Scout Council might need to consider.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EPOR\u003C/strong\u003E - Policy, Organisation \u0026amp; Rules (of the Scout Association)\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EQuorum\u003C/strong\u003E - This is the number of people required to be present at a meeting for votes and decisions to be made. The number should be set at the AGM.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERegulator\u003C/strong\u003E - The organisation set up by the Government to support and govern charities. In the UK there are three main regulators for different parts of country: The Charity Commission for England \u0026amp; Wales, The Office of the Scottish Charity Regulator and The Charity Commission for Northern Ireland. Jersey, Guernsey and the Isle of Man governments each have their own charitable governance offices.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EReports\u003C/strong\u003E - Often verbal updates made at the meeting, but can also be a written report with detail on a topic for trustees to review.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EScout Council\u003C/strong\u003E - The Scout Council has a governance role for the charity and, in particular, makes Trustee Board appointments other than ex- officio and co-opted appointments. \u003Ca href=\u0022#\u0022 title=\u0022Rule 5.4 Constitution for a Group, District or County\u0022\u003ECheck POR 5.4 to understand who\u2019s a member of the Scout Council\u003C/a\u003E.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ETSA\u003C/strong\u003E - The Scout Association, operating as the \u2018Scouts\u2019\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ETrustee Board\u003C/strong\u003E - The team of volunteers who work together to make sure Scouts is run safely and legally.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EYL\u003C/strong\u003E - Young Leader \u2013 An Explorer Scout helping with another youth section. Sometimes confused with an adult leader aged between 18 and 25.\u003C/p\u003E","gtmId":"","gtmClass":""}]},{"items":[]}],"config":null}]},"prev":{"link":"/volunteers/running-things-locally/trustee-boards/a-guide-to-trustee-boards-for-young-people/the-make-up-of-a-trustee-board/","title":"The make-up of a Trustee Board"},"next":null,"allParts":[{"link":"/volunteers/running-things-locally/trustee-boards/a-guide-to-trustee-boards-for-young-people/the-role-of-a-charity-trustee/","title":"The role of a charity trustee"},{"link":"/volunteers/running-things-locally/trustee-boards/a-guide-to-trustee-boards-for-young-people/why-should-i-become-a-charity-trustee/","title":"Why should I become a charity trustee?"},{"link":"/volunteers/running-things-locally/trustee-boards/a-guide-to-trustee-boards-for-young-people/the-make-up-of-a-trustee-board/","title":"The make-up of a Trustee Board"},{"link":"/volunteers/running-things-locally/trustee-boards/a-guide-to-trustee-boards-for-young-people/jargon-buster/","title":"Jargon buster"}],"link":"/volunteers/running-things-locally/trustee-boards/a-guide-to-trustee-boards-for-young-people/jargon-buster/","id":76031,"nodeName":"Jargon buster","title":"Jargon buster","type":"codexPart","image":null,"assets":null,"headerOptions":{"headerTitle":"Jargon buster","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC83NjAzMSJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-things-locally/trustee-boards/a-guide-to-trustee-boards-for-young-people/jargon-buster/"}