{"alias":"contentPage","byline":null,"standfirst":null,"content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"value":"https://player.vimeo.com/video/1071437534","gridType":"embed","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":false,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EIdentifying, monitoring, and managing risk is a key part of good charity governance, and Scouts Trustees must develop and maintain a risk register.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EBut what is a risk register? And how is it different to a risk assessment?\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EA risk register is a tool to help organisations identify, assess, and manage risks that could affect their operations. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThink of it as a list that keeps track of potential risks and what the organisation can do to manage them.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ERisk registers typically record:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EWhat the risk is\u003C/li\u003E\n\u003Cli\u003EThe impact of the risk\u003C/li\u003E\n\u003Cli\u003EHow likely it is to happen\u003C/li\u003E\n\u003Cli\u003EWhat actions are in place to manage the risk\u003C/li\u003E\n\u003Cli\u003EWho is responsible for monitoring them\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW193362354 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW193362354 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW193362354 BCX0\u0022\u003EMaintaining a risk register is strongly recommended by charity regulators.\u003C/span\u003E\u003C/p\u003E\n\u003Cp class=\u0022Paragraph SCXW193362354 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW193362354 BCX0\u0022\u003EIt helps your Trustee Board to keep track of all the risks in one central place, so the charity can be organised and prepared.\u003C/span\u003E\u003C/p\u003E\n\u003Cp class=\u0022Paragraph SCXW193362354 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW193362354 BCX0\u0022\u003ELet\u2019s take a look at what are the main elements of a risk register, and how it\u2019s different to a risk assessment.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERisk registers\u003C/strong\u003E focus on the overall risk for your charity as a whole, for example financial, legal and governance risks.\u003C/p\u003E\n\u003Cp\u003EThe Trustee Board is responsible for creating and updating it throughout the year.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Trustee Board uses the risk register to check what\u2019s in place to manage these risks and make decisions on what they need to do about them.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERisk assessments\u003C/strong\u003E focus on the risks of a particular activity or event.\u003C/p\u003E\n\u003Cp\u003EUsually, it\u2019s the Section Teams who are responsible for writing them in preparation for the activity or event.\u003C/p\u003E\n\u003Cp\u003ELead Volunteers use the risk assessment to check that our volunteers are running that specific activity or event in the safest way possible.\u003C/p\u003E\n\u003Cp\u003EThe risks you need to record on your risk register will vary depending on your own circumstances, like the size and assets of your patch. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EFor example, a Scout Group based on a village hall have different risks to consider compared to a District that owns a campsite and lots of equipment.\u003C/p\u003E\n\u003Cp\u003EHaving your risk register at your Trustee Board meetings is very handy. You can include a risk management discussion point and use the risk register to:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EAsk for updates on risks with a high severity rating\u003C/li\u003E\n\u003Cli\u003ECheck if any risks have changed since your last meeting\u003C/li\u003E\n\u003Cli\u003EIdentify if any new risks need the Board\u2019s attention\u0026nbsp;\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EKeeping the risk register up to date help Trustees make the right decisions to keep everything well managed and safe.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EYou\u2019ll find a risk register template with examples and more information on the different types of risk on the risk register webpage at scouts.org.uk\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EAnd if you\u2019d like to know more about (or refresh your memory on) how Trustees manage risk, check Being a Trustee in Scouts learning.\u003C/p\u003E\n\u003Cp\u003EThanks for watching!\u003C/p\u003E\n\u003C/div\u003E","label":"Video transcript"}]},{"type":"Promo","cta":"Download risk register template","body":"\u003Cp\u003EThe risk register template helps Trustee Boards identify, monitor and manage risks. You\u0027ll find examples of risks and how to control them.\u0026nbsp;\u003C/p\u003E","link":{"name":"Risk Register Template Mar24","id":null,"url":"https://prod-cms.scouts.org.uk//media/5gqjxgve/risk-register-template-mar24.xlsx","newWindow":false,"target":null},"colour":"#0061ce","title":"Risk register template","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003ETrustee Boards and risk management\u003C/h3\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003ETrustee Boards are responsible for creating a risk register and updating throughout the year. They\u0027re also responsible for putting the right risk mitigations in place, but they can delegate actions to others.\u003C/p\u003E\n\u003Cp\u003EFor example, the Trustee Board might decide a building needs maintenance, but they\u2019re not responsible for doing the repairs themselves.\u003C/p\u003E\n\u003Cp\u003EThe Trustees\u0027 task is to identify and manage the risks, defining actions to reduce them to a level the charity is comfortable with.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003ECompleting your risk register\u003C/h3\u003E\n\u003Ch4\u003EStep 1: Identify the risks\u003C/h4\u003E\n\u003Cp\u003EWork with other Trustees and Leadership Teams to identify risks. The risks you identify will depend on the size of your Group, District or County.\u003C/p\u003E\n\u003Cp\u003EA risk is something that may or may not happen. It could be anything that has a potential affect to the operations of your patch.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe risk categories you should consider: external, operational, financial, legal and regulatory, governance, and data protection. Below are some examples to get you started.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":false,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Ch4\u003EExternal risks\u003C/h4\u003E\n\u003Cp\u003EExternal risks are associated with factors from outside Scouts. Think about the possibility of:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Etemporarily or permanently losing equipment or buildings due to extreme weather events, vandalism and ending of hire or lease.\u003C/li\u003E\n\u003Cli\u003Ecompetition with other similar organisations.\u003C/li\u003E\n\u003Cli\u003Ecollapse of other charities in the organisation.\u003C/li\u003E\n\u003Cli\u003Eturbulent economic or political environment.\u003C/li\u003E\n\u003Cli\u003Ecomplaints from previous members.\u003C/li\u003E\n\u003Cli\u003Ecriminal prosecution of adults or young people (relating or not to their involvement in Scouts).\u003C/li\u003E\n\u003Cli\u003Ean impact of (positive and negative) press, community perception and relationships.\u003C/li\u003E\n\u003Cli\u003Echanges to government policy.\u003C/li\u003E\n\u003Cli\u003Eextreme weather events.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Ch4\u003EOperational risks\u003C/h4\u003E\n\u003Cp\u003EOperational risks are associated with running sections and delivering the programme. Think about how the following might affect this:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Evolunteers\u2019 skills, experience, knowledge, and availability.\u003C/li\u003E\n\u003Cli\u003Epossibility of volunteers making decisions outside their remit or authority.\u003C/li\u003E\n\u003Cli\u003Epossibility of injury to members and non-members on Scout premises or while doing a Scout activity.\u003C/li\u003E\n\u003Cli\u003Eability to run and attend events safely.\u003C/li\u003E\n\u003Cli\u003Eability to use and manage social media appropriately.\u003C/li\u003E\n\u003Cli\u003Eability to manage equipment, vehicles, campsite, Scout shops and premises.\u003C/li\u003E\n\u003Cli\u003Epossibility of having inadequate insurance for people, equipment, buildings, and assets.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003Eanything else that may affect the ability to meet Scouts\u2019 aims and objectives through the programme.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EIf you have premises, you might\u2019ve already identified risks when completing the \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safety/managing-a-safe-scout-premises/safe-scouting-premises-audit/\u0022 title=\u0022Safe Scouting Premises Audit\u0022\u003ESafe Scouting Premises Audit.\u003C/a\u003E\u003C/p\u003E\n\u003Ch4\u003EFinancial risks\u003C/h4\u003E\n\u003Cp\u003EFinancial risks are associated with managing money, reserves, funding, and investments. Think about the:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ecashflow and reliance on income or grants.\u003C/li\u003E\n\u003Cli\u003Eability to cover costs of running a building or paying rent.\u003C/li\u003E\n\u003Cli\u003Eability to cover unbudgeted or unforeseen costs.\u003C/li\u003E\n\u003Cli\u003Eability to manage finances and create reports for accountability.\u003C/li\u003E\n\u003Cli\u003Eability to meet financial auditing requirements.\u003C/li\u003E\n\u003Cli\u003Eability to comply with funding restrictions or rules.\u003C/li\u003E\n\u003Cli\u003Epossibility of internal or external fraud/scams, inappropriate or loss-making trading activities, unauthorised spend, and major financial error.\u003C/li\u003E\n\u003Cli\u003Epossibility of volunteers financially benefiting from the charity.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Ch4\u003ELegal and Regulatory risks\u003C/h4\u003E\n\u003Cp\u003ELegal and Regulatory risks are associated with change or non-compliance with laws, regulations, and the Scouts policies, rules, and processes. Think about the possibility of:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Efailing to comply with the Scouts Policy, Organisation and Rules, including volunteers not completing mandatory learning criminal records checks.\u003C/li\u003E\n\u003Cli\u003Efailing to comply with safeguarding policy.\u003C/li\u003E\n\u003Cli\u003Efailing to comply with health and safety regulations.\u003C/li\u003E\n\u003Cli\u003Efailing to follow charity law and employment laws.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Ch4\u003EGovernance risks\u003C/h4\u003E\n\u003Cp\u003EGovernance risks are associated with managing the charity. Think about the:\u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003ETrustees\u2019 skills, experience, knowledge, and availability.\u003C/li\u003E\n\u003Cli\u003ETrustee Board\u2019s structure and its ability and capacity to govern the charity.\u003C/li\u003E\n\u003Cli\u003Eability to provide Trustees with the appropriate level of information at the right time.\u003C/li\u003E\n\u003Cli\u003Epossibility of Trustees having conflict of interest.\u003C/li\u003E\n\u003Cli\u003Epossibility of the Trustee Board being dominated by one individual or a small group of connected individuals.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Ch4\u003EData Protection risks\u003C/h4\u003E\n\u003Cp\u003EData Protection risks are associated with personal or organisational data that could result in loss, damage, misuse, or destruction. Think about the possibility of:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Efailing to comply with data protection regulation.\u003C/li\u003E\n\u003Cli\u003Efailing to store sensitive personal data securely.\u003C/li\u003E\n\u003Cli\u003Epaper-based records with sensitive personal data being kept in a variety of locations.\u003C/li\u003E\n\u003Cli\u003Enot having strong passwords for laptops, phones and other digital devices holding sensitive personal data.\u003C/li\u003E\n\u003Cli\u003Esensitive personal data being stored indefinitely, with no defined policies for retention.\u003C/li\u003E\n\u003Cli\u003Ea personal data breach.\u003C/li\u003E\n\u003C/ul\u003E","label":"Examples of risks"}]},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E\u00A0\u003Cbr\u003EStep 2: Assess the risks\u003C/h4\u003E\n\u003Cp\u003EYou need to understand the impact and likelihood of the risks you\u2019ve identified. We use a 4x4 grid to help us work out the score of a particular risk.\u00A0\u003C/p\u003E\n\u003Cp\u003ETrying to decide on an appropriate score is difficult if you\u2019re making the judgment on your own. It\u2019s always best to review risks and their scores as a team. That way, you have a more balanced, accurate view of each risk.\u00A0\u003C/p\u003E\n\u003Cp\u003ECheck the definitions for impact and likelihood below to help you.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":false,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Col\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EMinor:\u003C/strong\u003E No impact on activities or reputation. Complaint unlikely. Legal action unlikely.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EImportant\u003C/strong\u003E: Some activity disruption. Potential for negative publicity - avoidable with careful handling. Complaint probable. Legal action possible.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003ESignificant:\u003C/strong\u003E Activities disrupted. Negative publicity unavoidable. Complaint probable. Legal action probable.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EMajor:\u003C/strong\u003E Activities interrupted for significant time. Major negative publicity unavoidable. Major legal action expected.\u003C/li\u003E\n\u003C/ol\u003E","label":"Agree the impact score"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Col\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EUnlikely:\u003C/strong\u003E Not expected to occur within two years\u00A0\u00A0\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EPossible:\u003C/strong\u003E May occur within 12 to 24 months\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003ELikely:\u003C/strong\u003E Could occur within 12 months\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EHighly likely:\u003C/strong\u003E Expected to occur within 12 months\u003C/li\u003E\n\u003C/ol\u003E","label":"Agree the likelihood score"}]},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EOnce you have scored the likelihood and impact in the template, the overall risk score is worked out automatically by multiplying impact by likelihood, and adding the impact score again.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERisk score = (impact score x likelihood score) \u002B impact score\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003ETo find out more about assessing risks, \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.ncvo.org.uk/help-and-guidance/governance/responsibilities-for-boards/helping-your-board-meet-their-responsibilities/how-to-manage-risk/\u0022 target=\u0022_blank\u0022 title=\u0022NCVO top tips on risks\u0022\u003Ego to the top tips page from NCVO.\u003C/a\u003E\u003C/p\u003E\n\u003Ch4\u003EStep 3: Control the risk\u003C/h4\u003E\n\u003Cp\u003ETo begin with, think about what the score would be before you do anything about the risk. This is your pre-control score.\u003C/p\u003E\n\u003Cp\u003EThen, think about all the different things that help you to manage that risk, by either reducing its impact or the likelihood of it happening. These are your controls.\u003C/p\u003E\n\u003Cp\u003EOnce you\u2019ve recorded all the controls you have in place, think about how much that\u2019s reduced the score you started with. This is your post-control score. Think of this as the \u0027real\u0027 level of risk.\u003C/p\u003E\n\u003Cp\u003EAre there any other things you can do (perhaps longer-term plans) to reduce the impact or likelihood even further? Please write these up in your \u2018Further planned actions\u2019 column.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003EStep 4: Monitor the risk\u003C/h4\u003E\n\u003Cp\u003EMake sure every risk has a named \u0027owner\u0027 and named people who are \u0027responsible\u0027 for any necessary actions. Remember, tasks can be delegated to people outside the Trustee Board. It\u0027s important they provide regular updates on these actions, so you know if the risk is being managed correctly. \u00A0\u003C/p\u003E\n\u003Cp\u003EHere are a few ways you can monitor risks: \u00A0\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EAsk for reports and updates on actions\u003C/li\u003E\n\u003Cli\u003EReview risks at Board meetings\u003C/li\u003E\n\u003Cli\u003EReview risk assessments\u003C/li\u003E\n\u003C/ul\u003E","gtmId":"","gtmClass":""},{"gridType":"callToAction","gtmId":"","gtmClass":"","buttonText":"Download risk register template","buttonLink":{"name":"Risk Register Template Mar24","id":null,"url":"https://prod-cms.scouts.org.uk//media/5gqjxgve/risk-register-template-mar24.xlsx","newWindow":false,"target":null},"colour":{"value":"0061ce","label":"0061ce"},"alignment":null},{"type":"Plain","cta":"","body":"\u003Cul\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safety-checklist-cards/safety-checklist-for-trustee-boards-and-their-members/\u0022 title=\u0022Staying Safe - Trustees\u0022\u003ESafety checklist for Trustee Boards\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.ncvo.org.uk/help-and-guidance/governance/responsibilities-for-boards/helping-your-board-meet-their-responsibilities/how-to-manage-risk/#/analyse-the-risks\u0022 target=\u0022_blank\u0022 title=\u0022Discover NCVO\u0027s tips on managing risk\u0022 data-anchor=\u0022#/analyse-the-risks\u0022\u003ERead NCVO\u0027s tips on risk management\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/government/publications/charities-and-risk-management-cc26\u0022 target=\u0022_blank\u0022 title=\u0022Charity Commission guidance on risk management\u0022\u003EDiscover charities and risk management guidance from the Charity Commission for England and Wales.\u00A0\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/government/publications/internal-financial-controls-for-charities-cc8\u0022 target=\u0022_blank\u0022 title=\u0022Financial controls advice charity commission\u0022\u003EChecklists for financial controls for charities\u003C/a\u003E\u003C/li\u003E\n\u003C/ul\u003E","link":null,"colour":"#0061ce","title":"You might find useful","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""}]}],"config":null}]},"searchDescription":"A handy tool to help Trustee Boards identify and manage risk.","pageType":null,"location":null,"browserTitle":"","versionDate":"26 October 2023","reviewDate":"01/01/0001","redirectUrl":"","id":77490,"nodeName":"Risk Register","title":"Risk Register","type":"contentPage","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Risk Register","headerSubTitle":"A handy tool to help Trustee Boards identify and manage risk","headerCta":"","headerCtaText":"","headerCtaLink":"","headerBackgroundColour":"0061ce","showSEOImage":false,"headerBackgroundImage":null,"quickLinks":[{"caption":"","title":"Trustee Boards","url":"/volunteers/running-things-locally/trustee-boards/","newWindow":false},{"caption":"","title":"Key themes directory","url":"/volunteers/running-things-locally/trustee-boards/tools-to-support-trustee-boards/","newWindow":false}]},"subHeader":"A handy tool to help Trustee Boards identify and manage risk.","silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC83NzQ5MCJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-things-locally/trustee-boards/risk-register/"}