{"alias":"contentPage","byline":null,"standfirst":null,"content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cdiv class=\u0022OutlineElement Ltr SCXW38966677 BCX8\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW38966677 BCX8\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW158275945 BCX0\u0022\u003ETrustee Boards are essential teams of volunteers responsible for the governance, safety, and legal compliance of Scout Groups, Districts, and Counties\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW158275945 BCX0\u0022\u003E. They ensure the charity is well-managed, support leaders in delivering programmes, and manage resources.\u0026nbsp;\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW158275945 BCX0\u0022\u003E\u00A0\u003C/span\u003E\u00A0\u003C/p\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003E\u003Cspan class=\u0022NormalTextRun SCXW254895410 BCX0\u0022\u003EThe steps to setting up a Trustee Board\u003C/span\u003E\u003C/h4\u003E\n\u003Cdiv class=\u0022SCXW188910844 BCX0\u0022\u003E\n\u003Cdiv class=\u0022ListContainerWrapper SCXW188910844 BCX0\u0022\u003E\n\u003Cul class=\u0022BulletListStyle1 SCXW188910844 BCX0\u0022\u003E\n\u003Cli class=\u0022OutlineElement Ltr SCXW188910844 BCX0\u0022 aria-setsize=\u0022-1\u0022 data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u00224\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 data-aria-posinset=\u00221\u0022 data-aria-level=\u00221\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW188910844 BCX0\u0022\u003E\u003Cstrong\u003E\u003Cspan class=\u0022NormalTextRun SCXW188910844 BCX0\u0022\u003EIdentify the ex-officio trustee\u003C/span\u003E\u003C/strong\u003E\u003Cspan class=\u0022SCXW188910844 BCX0\u0022\u003E\u003C/span\u003E\u003C/p\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp class=\u0022Paragraph SCXW188910844 BCX0\u0022\u003E\u003Cspan class=\u0022SCXW188910844 BCX0\u0022\u003E\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW188910844 BCX0\u0022\u003EThe ex officio Trustee(s)\u0026nbsp;\u003Ca href=\u0022/por/5b-local-governance-of-groups-districts-and-counties/5b3-constitution-requirement/\u0022 title=\u00225b.3 Constitution - requirement\u0022\u003E(POR 5b.3.3.5)\u003C/a\u003E\u003Cspan\u003E\u0026nbsp;may be the only person initially\u0026nbsp;\u003C/span\u003Ein the position\u003Cspan\u003E\u0026nbsp;of Trustee\u003C/span\u003E.\u003Cspan\u003E\u0026nbsp;\u003C/span\u003EThere\u003Cspan\u003E\u0026nbsp;\u003C/span\u003Emust\u003Cspan\u003E\u0026nbsp;\u003C/span\u003Ealways be someone in the Lead Volunteer role, even if this is short term \u003Ca href=\u0022/por/16-adult-roles/169-vacancies/\u0022 title=\u002216.9 Vacancies\u0022\u003E(POR 16.9.1\u003C/a\u003E).\u003Cspan\u003E\u0026nbsp;\u003C/span\u003EThese\u003Cspan\u003E\u0026nbsp;ex-officio trustee\u003C/span\u003E(s)\u003Cspan\u003E\u0026nbsp;can co-opt other trustees to form a board\u003C/span\u003E.\u003C/span\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cdiv class=\u0022SCXW164961570 BCX0\u0022\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Cstrong\u003ECo-opt trustees\u003C/strong\u003E\u003Cspan\u003E \u003C/span\u003E\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cspan\u003EWhen a Trustee Board needs new members, they may recruit someone specifically to take on that role. Anyone who joins a Trustee Board in this way is known as a co-opted trustee.\u003C/span\u003E\u003C/p\u003E\n\u003C/div\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022ListContainerWrapper SCXW188910844 BCX0\u0022\u003E\n\u003Cul\u003E\n\u003Cli class=\u0022Paragraph SCXW188910844 BCX0\u0022\u003E\u003Cstrong\u003E\u003Cspan class=\u0022NormalTextRun SCXW188910844 BCX0\u0022\u003EIdentify a Chair\u003C/span\u003E\u003C/strong\u003E\u003Cspan class=\u0022NormalTextRun SCXW188910844 BCX0\u0022\u003E\u003C/span\u003E\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cspan class=\u0022NormalTextRun SCXW188910844 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW166973959 BCX0\u0022\u003EWhen\u003Cspan\u003E\u0026nbsp;setting up a new Board the ex-officio\u003C/span\u003E\u003Cspan\u003E trustees and co-o\u003C/span\u003Epted trustees\u003Cspan\u003E (if any)\u0026nbsp;\u003C/span\u003E\u003Cspan\u003Eshould\u0026nbsp;\u003C/span\u003Eidentify\u003Cspan\u003E\u0026nbsp;a suitable\u0026nbsp;\u003C/span\u003Eperson to be\u003Cspan\u003E\u0026nbsp;\u003C/span\u003EChair.\u003Cspan\u003E \u003Cspan class=\u0022TextRun SCXW228143421 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022auto\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW228143421 BCX0\u0022\u003EIt might be necessary to co-opt a suitable person to be Chair.\u003C/span\u003E\u003C/span\u003E\u0026nbsp;\u003C/span\u003E\u003C/span\u003E\u003C/span\u003E\u003C/p\u003E\n\u003C/div\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022SCXW188910844 BCX0\u0022\u003E\n\u003Cdiv class=\u0022ListContainerWrapper SCXW188910844 BCX0\u0022\u003E\n\u003Cul class=\u0022BulletListStyle1 SCXW188910844 BCX0\u0022\u003E\n\u003Cli class=\u0022OutlineElement Ltr SCXW188910844 BCX0\u0022 aria-setsize=\u0022-1\u0022 data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u00225\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 data-aria-posinset=\u00221\u0022 data-aria-level=\u00221\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW188910844 BCX0\u0022\u003E\u003Cstrong\u003E\u003Cspan class=\u0022NormalTextRun SCXW188910844 BCX0\u0022\u003EStart the\u0026nbsp;open and robust selection process\u0026nbsp;for Trustees\u003C/span\u003E\u003C/strong\u003E\u003C/p\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp class=\u0022Paragraph SCXW188910844 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW188910844 BCX0\u0022\u003EPrior to the first,\u003Cspan\u003E\u0026nbsp;or next\u003C/span\u003E,\u003Cspan\u003E\u0026nbsp;AGM\u003C/span\u003E\u003Cspan\u003E\u0026nbsp;\u003C/span\u003Ean\u003Cspan\u003E\u0026nbsp;\u003C/span\u003E\u003C/span\u003E\u003Ca rel=\u0022noreferrer noopener\u0022 href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/trustee-boards/recruiting-new-trustees/open-selection-process-for-appointing-trustees/\u0022 target=\u0022_blank\u0022 class=\u0022Hyperlink SCXW188910844 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW188910844 BCX0\u0022 data-ccp-charstyle=\u0022Hyperlink\u0022\u003Eopen and robust selection process\u003C/span\u003E\u003C/a\u003E\u003Cspan class=\u0022NormalTextRun SCXW188910844 BCX0\u0022\u003E\u003Cspan\u003E\u0026nbsp;should take place\u003C/span\u003E, which is the first stage of creating your appointed Trustee Board. This will need to be planned and started in\u003Cspan\u003E\u0026nbsp;\u003C/span\u003Egood time\u003Cspan\u003E\u0026nbsp;before the AGM.\u0026nbsp;\u003C/span\u003EIf a co-opted Trustee wishes to\u003Cspan\u003E\u0026nbsp;\u003C/span\u003Econtinue\u003Cspan\u003E\u0026nbsp;they should go through a\u003C/span\u003En\u003Cspan\u003E\u0026nbsp;open and robust selection process to be appointed.\u003C/span\u003E\u003C/span\u003E\u003Cspan class=\u0022SCXW188910844 BCX0\u0022\u003E\u0026nbsp;\u003Cbr class=\u0022SCXW188910844 BCX0\u0022\u003E\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW188910844 BCX0\u0022\u003ECheck out\u003Cspan\u003E\u0026nbsp;\u003C/span\u003Ethe\u003Cspan\u003E\u0026nbsp;\u003C/span\u003Ewebinar\u003Cspan\u003E\u0026nbsp;on\u0026nbsp;\u003C/span\u003E\u003C/span\u003E\u003Ca rel=\u0022noreferrer noopener\u0022 href=\u0022https://www.scouts.org.uk/events/?roles=Trustee%20Boards\u0022 target=\u0022_blank\u0022 class=\u0022Hyperlink SCXW188910844 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW188910844 BCX0\u0022 data-ccp-charstyle=\u0022Hyperlink\u0022\u003ERunning an AGM\u003C/span\u003E\u003C/a\u003E\u003Cspan class=\u0022NormalTextRun SCXW188910844 BCX0\u0022\u003E\u003Cspan\u003E\u0026nbsp;which the UK Local Governance Support Team run.\u003C/span\u003E\u003C/span\u003E\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022ListContainerWrapper SCXW188910844 BCX0\u0022\u003E\n\u003Cul class=\u0022BulletListStyle1 SCXW188910844 BCX0\u0022\u003E\n\u003Cli class=\u0022OutlineElement Ltr SCXW188910844 BCX0\u0022 aria-setsize=\u0022-1\u0022 data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u00225\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 data-aria-posinset=\u00222\u0022 data-aria-level=\u00221\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW188910844 BCX0\u0022\u003E\u003Cstrong\u003E\u003Cspan class=\u0022TextRun SCXW188910844 BCX0\u0022 lang=\u0022EN-GB\u0022 data-contrast=\u0022none\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW188910844 BCX0\u0022\u003EAdopt a constitution \u003C/span\u003E\u003C/span\u003E\u003C/strong\u003E\u003C/p\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp class=\u0022Paragraph SCXW188910844 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW112760146 BCX0\u0022\u003EThe Trustee Board should work with POR\u003Cspan\u003E\u0026nbsp;\u003C/span\u003Einitially and then adopt\u003Cspan\u003E\u0026nbsp;\u003C/span\u003Ea constitution at the first AGM.\u003Cspan\u003E\u0026nbsp;See Chapter\u0026nbsp;\u003C/span\u003E\u003C/span\u003E\u003Ca rel=\u0022noreferrer noopener\u0022 href=\u0022https://www.scouts.org.uk/por/5c-constitutions-of-groups-districts-and-counties-except-scotland/\u0022 target=\u0022_blank\u0022 class=\u0022Hyperlink SCXW112760146 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW112760146 BCX0\u0022 data-ccp-charstyle=\u0022Hyperlink\u0022\u003E5c\u003C/span\u003E\u003C/a\u003E\u003Cspan class=\u0022NormalTextRun SCXW112760146 BCX0\u0022\u003E\u003Cspan\u003E\u0026nbsp;or\u0026nbsp;\u003C/span\u003E\u003C/span\u003E\u003Ca rel=\u0022noreferrer noopener\u0022 href=\u0022https://www.scouts.org.uk/por/5d-constitutions-for-scottish-groups-districts-regions/\u0022 target=\u0022_blank\u0022 class=\u0022Hyperlink SCXW112760146 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW112760146 BCX0\u0022 data-ccp-charstyle=\u0022Hyperlink\u0022\u003E5d\u003C/span\u003E\u003C/a\u003E\u003Cspan class=\u0022NormalTextRun SCXW112760146 BCX0\u0022\u003E, depending on your location.\u003C/span\u003E\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022ListContainerWrapper SCXW188910844 BCX0\u0022\u003E\n\u003Cul class=\u0022BulletListStyle1 SCXW188910844 BCX0\u0022\u003E\n\u003Cli class=\u0022OutlineElement Ltr SCXW188910844 BCX0\u0022 aria-setsize=\u0022-1\u0022 data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u00225\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 data-aria-posinset=\u00223\u0022 data-aria-level=\u00221\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW188910844 BCX0\u0022\u003E\u003Cstrong\u003ECharity registration\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022ListContainerWrapper SCXW188910844 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph TrackedChange SCXW188910844 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW12592256 BCX0\u0022\u003EIf required under your local\u003Cspan\u003E\u0026nbsp;\u003C/span\u003Eregulators\u003Cspan\u003E\u0026nbsp;requirements, there\u0026nbsp;\u003C/span\u003Emaybe\u003Cspan\u003E\u0026nbsp;a requirement to register as a charity. See \u003Ca href=\u0022/por/\u0022 title=\u0022POR Rule Book\u0022\u003EPOR Chapter 5\u003C/a\u003E for more information.\u003C/span\u003E\u003C/span\u003E\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022ListContainerWrapper SCXW188910844 BCX0\u0022\u003E\n\u003Cul class=\u0022BulletListStyle1 SCXW188910844 BCX0\u0022\u003E\n\u003Cli class=\u0022OutlineElement Ltr SCXW188910844 BCX0\u0022 aria-setsize=\u0022-1\u0022 data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u00225\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 data-aria-posinset=\u00224\u0022 data-aria-level=\u00221\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW188910844 BCX0\u0022\u003E\u003Cstrong\u003E\u003Cspan class=\u0022NormalTextRun SCXW188910844 BCX0\u0022\u003ERun your AGM\u003C/span\u003E\u003C/strong\u003E\u003Cspan class=\u0022SCXW188910844 BCX0\u0022\u003E \u003C/span\u003E\u003C/p\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp class=\u0022Paragraph SCXW188910844 BCX0\u0022\u003E\u003Cspan class=\u0022SCXW188910844 BCX0\u0022\u003E\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW188910844 BCX0\u0022\u003EYou will need to hold an AGM\u003Cspan\u003E\u0026nbsp;within 6 months\u003C/span\u003E\u003Cspan\u003E\u0026nbsp;of the end of\u0026nbsp;\u003C/span\u003Efinancial year.\u003Cspan\u003E\u0026nbsp;\u003C/span\u003EWhether\u003Cspan\u003E\u0026nbsp;\u003C/span\u003Eit\u2019s\u003Cspan\u003E\u0026nbsp;your first AGM\u003C/span\u003E,\u003Cspan\u003E\u0026nbsp;or not\u003C/span\u003E,\u003Cspan\u003E\u0026nbsp;the agenda is a standard agenda\u003C/span\u003E.\u003Cspan\u003E\u0026nbsp;\u003C/span\u003E\u003C/span\u003E\u003Ca rel=\u0022noreferrer noopener\u0022 href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/trustee-boards/annual-general-meetings/\u0022 target=\u0022_blank\u0022 class=\u0022Hyperlink SCXW188910844 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW188910844 BCX0\u0022 data-ccp-charstyle=\u0022Hyperlink\u0022\u003ETemplates and scripts are available\u003C/span\u003E\u003C/a\u003E\u003Cspan class=\u0022NormalTextRun SCXW188910844 BCX0\u0022\u003E\u003Cspan\u003E\u0026nbsp;online to help you.\u003C/span\u003E\u003C/span\u003E\u0026nbsp;\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022OutlineElement Ltr SCXW188910844 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW188910844 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW188910844 BCX0\u0022\u003E\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW188910844 BCX0\u0022\u003EOnce you have held your AGM, you will have an appointed Trustee Board.\u003C/span\u003E\u0026nbsp;\u003C/p\u003E\n\u003Cp class=\u0022Paragraph SCXW188910844 BCX0\u0022\u003EIn addition we have information on \u003Ca href=\u0022/volunteers/running-things-locally/trustee-boards/tools-to-support-trustee-boards/\u0022 title=\u0022Tools to support Trustee Boards\u0022\u003Etools to support Trustee Boards\u003C/a\u003E.\u003C/p\u003E\n\u003C/div\u003E\n\u003C/div\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"searchDescription":"Top Tips for welcoming new trustees ","pageType":null,"location":null,"browserTitle":"","versionDate":"16 March 2026","reviewDate":"01/01/0001","redirectUrl":"","id":89119,"nodeName":"Setting up a Trustee Board","title":"Setting up a Trustee Board","type":"contentPage","image":{"url":"/media/10478/scouts-logo.jpg?width=800\u0026height=450\u0026v=1db789232a4a190","caption":"Scouts Logo","type":"jpg","size":30784,"width":800,"height":450,"altText":"The Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Setting up a Trustee Board","headerSubTitle":"Guidance and steps on how to set up a trustee board.","headerCta":"","headerCtaText":"","headerCtaLink":"","headerBackgroundColour":"006ddf","showSEOImage":false,"headerBackgroundImage":null,"quickLinks":[{"caption":"The essential trustee: what you need to know, what you need to do (CC3)","title":"The Charity Commission\u0027s The essential trustee (CC3)","url":"https://www.gov.uk/government/publications/the-essential-trustee-what-you-need-to-know-cc3","newWindow":true},{"caption":"","title":"Decision-making for charity trustees (CC27)","url":"https://www.gov.uk/government/publications/its-your-decision-charity-trustees-and-decision-making","newWindow":false},{"caption":"","title":"The role of a Charity Trustee video by Scottish Charity Regulator ","url":"https://www.youtube.com/watch?v=CDPADIPElec","newWindow":true},{"caption":"","title":"Recruiting new 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