{"alias":"contentPage","byline":null,"standfirst":null,"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003EFS120074\u0026nbsp;\u003C/strong\u003E\u003Cstrong\u003EPublished February 2026, replacing October 2024\u003C/strong\u003E\u003C/p\u003E","gtmId":"","gtmClass":""},{"type":"Promo","cta":"","body":"\u003Cp class=\u0022MsoBodyText2\u0022\u003EBefore beginning your Nights Away process, please check with your Lead Volunteer or Nights Away Assessor or Approver to confirm the correct procedure that you should follow.\u003C/p\u003E\n\u003Cp class=\u0022MsoBodyText2\u0022\u003EDistricts are in the process of moving all approvals of Nights Away to within the new digital membership system. As a result, your County/District may implement this process right away or choose to wait until closer to the transition date (deadline to be determined). At the District\u0027s discretion, you can still use the existing systems (downloadable nights away notification form or local digital solution).\u003C/p\u003E\n\u003Cp class=\u0022MsoBodyText2\u0022\u003EFor more information about the changes, please visit the\u0026nbsp;\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/volunteer-experience/\u0022\u003EVolunteer Experience\u003C/a\u003E\u0026nbsp;webpages.\u003C/p\u003E","link":null,"colour":"#f1f1f1","title":"","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003EWho will this guidance help?\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EThis guidance is for those who manage and operate any Scout campsite or activity centre that has a delivery or service team that includes members who are under 18.\u003C/p\u003E\n\u003Cp\u003EThis guidance, and your processes deriving from it, should be shared with your relevant Trustee Boards and Lead Volunteers. They must have oversight of the processes and teams who they are responsible for and be able to offer support.\u003C/p\u003E\n\u003Cp\u003EFurther support is available from specialists within Districts/Counties/Areas/Regions (Scotland) and from UK Headquarters.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":true,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EFirst consider if accommodation is needed, some site service activities may be suitable to be done in a single day or with young people returning home overnight.\u003C/p\u003E\n\u003Cp\u003EWhere overnight stays are part of the planned activities for under 18\u2019s Nights Away Permits apply, see details in POR.\u003C/p\u003E\n\u003Cp\u003EProvide separate accommodation for those under 18 attending.\u003C/p\u003E\n\u003Cp\u003E\u003Cem\u003ERemember our Safeguarding Code of Practice: \u003Cstrong\u003EDo\u003C/strong\u003E have separate sleeping accommodation for young people, adults and Young Leaders working with a younger section.\u003C/em\u003E\u003C/p\u003E","label":"Accommodation"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EThere are a number of Scouts policies and rules which apply when having young people volunteer to support campsites and activity centres as with other scout activities. There are also some areas where you will need to put in place local procedures or systems.\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EYellow Card\u003C/li\u003E\n\u003Cli\u003EOrange Card\u003C/li\u003E\n\u003Cli\u003EAlcohol \u0026amp; Drugs\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EIn addition there will be some local systems you will need to have in place:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003ECode of conduct\u2013 based on our Scout Values to be clear on what\u2019s expected and how everyone should behave\u003C/li\u003E\n\u003Cli\u003EUse of accommodation areas\u003C/li\u003E\n\u003Cli\u003EInTouch\u003C/li\u003E\n\u003Cli\u003EEmergency procedures and incident reporting\u003C/li\u003E\n\u003Cli\u003EReporting concerns and issues\u003C/li\u003E\n\u003Cli\u003EReviews with site or team managers (to share any concerns)\u003C/li\u003E\n\u003Cli\u003EDress code \u2013 appropriate clothing\u003C/li\u003E\n\u003Cli\u003EKnowing who is on site (effective signing in / out system)\u003C/li\u003E\n\u003Cli\u003ELone working\u003C/li\u003E\n\u003Cli\u003EHealth \u0026amp; Safety \u2013 including training\u003C/li\u003E\n\u003Cli\u003EMonitoring safety and effective supervision\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EMake sure that policies and procedures are clearly communicated to those involved and also regularly reviewed (at least annually).\u003C/p\u003E","label":"Policies and guidance"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EA code of conduct will help set expectations with young people regarding behaviour but in addition there must be appropriate supervision in place. Think about how you will supervise young people, this may be a different level depending on the activity being undertaken.\u003C/p\u003E\n\u003Cp\u003EAs well as behaviour it\u2019s important to monitor the welfare of young people whilst in the case of the centre / site.\u003C/p\u003E\n\u003Cp\u003EHow do all staff/volunteers observe and report concerns about the following practices by under 18s and by other users of the site?\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EAlcohol \u0026amp; drugs behaviour\u003C/li\u003E\n\u003Cli\u003EYoung people\u2019s welfare and safeguarding\u003C/li\u003E\n\u003Cli\u003ESafe activities \u0026amp; camping\u003C/li\u003E\n\u003Cli\u003ESupervision of young people during \u2018free time\u2019\u003C/li\u003E\n\u003Cli\u003EPhotos - inappropriate taking\u003C/li\u003E\n\u003Cli\u003ESocial media \u2013 inappropriate use and potential bullying\u003C/li\u003E\n\u003C/ul\u003E","label":"Welfare and behaviour"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EWhen was the latest \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safety/managing-a-safe-scout-premises/safe-scouting-premises-audit/\u0022 title=\u0022Safe Scouting Premises Audit\u0022\u003EPremises Audit\u003C/a\u003E carried out (or reviewed)?\u003C/p\u003E\n\u003Cp\u003EAre the current premises \u003Cspan\u003E\u003Cstrong\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/risk-assessments/\u0022\u003ERisk Assessments\u003C/a\u003E\u003C/strong\u003E\u003C/span\u003E suitable and sufficient? How are they shared? Are they reviewed regularly (at least annually)? Have individuals\u2019 needs and abilities been considered within the risk assessments?\u003C/p\u003E\n\u003Cp\u003EWhat clear boundaries are in place for the staff areas? (Considerations for their welfare and safeguarding protection)\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EManagement and governance\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EIs there a management committee appointed for the premises?\u003C/p\u003E\n\u003Cp\u003EHow often do they report to the relevant Trustees Board?\u003C/p\u003E\n\u003Cp\u003EHow are the Trustees Board members aware of their responsibilities for the management of the premises?\u0026nbsp; \u003Cem\u003EConsider responsibilities or consequences for both actions \u003Cstrong\u003Eand\u003C/strong\u003E in-action (actions omitted).\u003C/em\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EAppointment of adults\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EHave appropriate vetting and disclosure checks been undertaken on those involved at the premises (whether they are staff or volunteers)?\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EAdapting to people\u2019s needs\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003EHow do you collect information about member\u2019s needs? What reasonable adjustments have been put in place to assist members with specific needs?\u003C/p\u003E\n\u003Cp\u003ERemember that young people\u2019s perception of risk will be different and needs to be taken into consideration\u003C/p\u003E","label":"General site safety"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EMake sure your volunteers have done the mandatory and relevant Scouts learning as well as any local site / role induction and activity / task specific training. Here are some suggestions.\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EInduction training to include guidance on levels and types of tasks.\u003C/li\u003E\n\u003Cli\u003EBehaviour and conduct expectations.\u003C/li\u003E\n\u003Cli\u003ESafeguarding.\u003C/li\u003E\n\u003Cli\u003ESafety.\u003C/li\u003E\n\u003Cli\u003EFirst Aid\u003C/li\u003E\n\u003Cli\u003EGDPR.\u003C/li\u003E\n\u003Cli\u003EManual handling.\u003C/li\u003E\n\u003Cli\u003ESpecific activity requirements.\u003C/li\u003E\n\u003Cli\u003ESpecific maintenance tasks.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EAny Scouts learning must be recorded on the digital membership system, other training will need to be recorded locally and competency monitored.\u003C/p\u003E","label":"Learning and training"}]},{"gridType":"RichTextBlock","content":"\u003Cp\u003ECheck out the example \u003Ca href=\u0022https://prod-cms.scouts.org.uk/media/20816/under-18-service-crew-training-plan-may-23.docx\u0022\u003E\u003Cstrong\u003ECrew Training Plan\u003C/strong\u003E\u003C/a\u003E as a helpful starting point to put a system in place to check and record your safe procedures.\u003C/p\u003E","gtmId":"","gtmClass":""}]},{"items":[{"type":"Promo","cta":"","body":"","link":{"name":"Young People First - Yellow Card","id":null,"url":"/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safeguarding-code-of-conduct-for-adults-yellow-card/","newWindow":false,"target":null},"colour":"#ffe627","title":"Young People First - Yellow Card","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"type":"Promo","cta":"","body":"","link":{"name":"Nights away resources","id":null,"url":"/volunteers/running-your-section/planning-your-programme/nights-away-and-camping/nights-away-resources/","newWindow":false,"target":null},"colour":"#f1f1f1","title":"Further resources and support","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"type":"Promo","cta":"","body":"","link":{"name":"Nights away permit scheme","id":null,"url":"/volunteers/running-your-section/planning-your-programme/nights-away-and-camping/nights-away-permit-scheme/","newWindow":false,"target":null},"colour":"#23a950","title":"Nights Away Permit Scheme","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""}]}],"config":null}]},"searchDescription":"","pageType":null,"location":null,"browserTitle":"","versionDate":"15 July 2023","reviewDate":"10/05/2023","redirectUrl":"","id":46703,"nodeName":"Guidance for under 18s on campsite service crews","title":"Guidance for under 18s on campsite service crews","type":"contentPage","image":null,"assets":null,"headerOptions":{"headerTitle":"Guidance for under 18s on campsite service crews","headerSubTitle":"","headerCta":"","headerCtaText":"","headerCtaLink":"","headerBackgroundColour":"ffe627","showSEOImage":false,"headerBackgroundImage":null,"quickLinks":[]},"subHeader":"","silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80NjcwMyJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-your-section/planning-your-programme/nights-away-and-camping/nights-away-resources/guidance-for-under-18s-on-campsite-service-crews/"}