{"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch3\u003E\u003Cstrong\u003EPlanning meeting\u00A0\u003C/strong\u003E\u003C/h3\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EThe planning meeting\u0027s an important opportunity to share ideas and to be prepared for dealing with many different situations that might come up during the nights away experience.\u003C/span\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;134233117\u0026quot;:true,\u0026quot;134233118\u0026quot;:true,\u0026quot;201341983\u0026quot;:0,\u0026quot;335559739\u0026quot;:160,\u0026quot;335559740\u0026quot;:240}\u0022\u003E\u00A0\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EA comprehensive guide to planning a residential experience can be found in the \u003C/span\u003E\u003Ca href=\u0022https://shop.scouts.org.uk/leaders/nights-away#selection.color=34\u0026amp;selection.size=719\u0022 data-anchor=\u0022#selection.color=34\u0026amp;selection.size=719\u0022\u003E\u003Cspan\u003ENights Away\u003C/span\u003E\u003C/a\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003E book, but the following are some additional useful thoughts when taking younger children on a residential:\u003C/span\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;134233117\u0026quot;:true,\u0026quot;134233118\u0026quot;:true,\u0026quot;201341983\u0026quot;:0,\u0026quot;335559739\u0026quot;:160,\u0026quot;335559740\u0026quot;:240}\u0022\u003E\u00A0\u003C/span\u003E\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":false,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EEveryone\u0027s roles might change throughout the event. One person might be the chef for lunch, but then the volunteer in charge for an activity.\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EYou should think about how this works, so that everyone has a clear idea of what they\u0027re doing.\u003C/span\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;134233117\u0026quot;:true,\u0026quot;134233118\u0026quot;:true,\u0026quot;201341983\u0026quot;:0,\u0026quot;335559739\u0026quot;:160,\u0026quot;335559740\u0026quot;:240}\u0022\u003E\u0026nbsp;\u003C/span\u003E\u003C/li\u003E\n\u003C/ul\u003E","label":"What\u0027s everyone\u0027s role at the nights away event?"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u00222\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559684\u0026quot;:-2,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;multilevel\u0026quot;}\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00221\u0022 data-aria-level=\u00221\u0022\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EHave a clear code of conduct and a behaviour plan that sets out clear expectations with all involved. \u003C/span\u003E\u003C/li\u003E\n\u003Cli data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u00222\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559684\u0026quot;:-2,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;multilevel\u0026quot;}\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00221\u0022 data-aria-level=\u00221\u0022\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EMake sure that this is shared with everyone on the nights away event from the start, including the young people.\u003C/span\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;134233117\u0026quot;:true,\u0026quot;134233118\u0026quot;:true,\u0026quot;201341983\u0026quot;:0,\u0026quot;335559739\u0026quot;:160,\u0026quot;335559740\u0026quot;:240}\u0022\u003E\u00A0\u003C/span\u003E\u003C/li\u003E\n\u003C/ul\u003E","label":"How will you deal with disruptive behaviour?"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cul\u003E\n\u003Cli\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EIf they need help with changing such as finding clothes, putting on socks, how will the volunteers manage this in a safeguarding compliant way?\u003C/span\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;134233117\u0026quot;:true,\u0026quot;134233118\u0026quot;:true,\u0026quot;201341983\u0026quot;:0,\u0026quot;335559739\u0026quot;:160,\u0026quot;335559740\u0026quot;:240}\u0022\u003E\u00A0\u003C/span\u003E\u003C/li\u003E\n\u003C/ul\u003E","label":"Where can the young people get changed safely and privately?"}]},{"gridType":"gridImageBlock","gtmId":"gtmId","gtmClass":"gtmClass","image":"/media/19195/squirrels-with-volunteer.jpg","width":7000,"height":4667,"altText":"A group of Squirrels in red jumpers stand outside while a volunteer stands behind them.","caption":"","link":null},{"gridType":"RichTextBlock","content":"\u003Ch3\u003E\u003Cstrong\u003EInvolving parents and carers\u003C/strong\u003E\u003C/h3\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EThis is likely to be the first time these young people have been away from home or stayed away without parents, carers or wider family present. \u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EShare your nights away plan with parents/carers in advance, give them the opportunity to ask any questions, raise concerns and share their thoughts on the experience. \u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EThis could be through a meeting with all parents/carers, or one to one discussions at the beginning/end of normal meetings. \u003C/span\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;134233117\u0026quot;:true,\u0026quot;134233118\u0026quot;:true,\u0026quot;201341983\u0026quot;:0,\u0026quot;335559739\u0026quot;:160,\u0026quot;335559740\u0026quot;:240}\u0022\u003E\u00A0\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EThis is also a fantastic opportunity to learn important things about the young people on the nights away, such as bedtime routine or how to help them when they\u0027re upset. \u003C/span\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EMake sure you can capture any knowledge they\u0027re sharing that would help you and the team on the nights away event.\u003C/span\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;134233117\u0026quot;:true,\u0026quot;134233118\u0026quot;:true,\u0026quot;201341983\u0026quot;:0,\u0026quot;335559739\u0026quot;:160,\u0026quot;335559740\u0026quot;:240}\u0022\u003E\u00A0\u003C/span\u003E\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"gridImageBlock","gtmId":"gtmId","gtmClass":"gtmClass","image":"/media/19194/squirrels-with-plates.jpg","width":7000,"height":4667,"altText":"Two Squirrels in red jumpers hold their hands up at an arts and crafts table","caption":"","link":null},{"gridType":"RichTextBlock","content":"\u003Ch3\u003E\u003Cstrong\u003ERisk assessments\u0026nbsp;\u003C/strong\u003E\u003C/h3\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EAll Scout activities, including nights away events, must have the risks assessed as part of the planning and preparation. \u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EA risk assessment needs to be created to make sure that all volunteers, young people and non-members are safe. Check out the advice on putting together a\u0026nbsp;\u003C/span\u003E\u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/risk-assessments/\u0022 title=\u0022Risk assessments\u0022\u003E\u003Cspan\u003Erisk assessment\u003C/span\u003E\u003C/a\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003E. There are some \u003C/span\u003E\u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/risk-assessments/example-risk-assessments/\u0022 title=\u0022Example risk assessments\u0022\u003E\u003Cspan\u003Eexample risk assessments\u003C/span\u003E\u003C/a\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003E which you can adapt. These\u0027ll give you a flavour of the types of hazards, risks and controls to include.\u0026nbsp; \u003C/span\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;134233117\u0026quot;:true,\u0026quot;134233118\u0026quot;:true,\u0026quot;201341983\u0026quot;:0,\u0026quot;335559739\u0026quot;:160,\u0026quot;335559740\u0026quot;:240}\u0022\u003E\u0026nbsp;\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EWe\u0027ve added some ideas below to help you think about what to include in your risk assessment for this younger age group:\u003C/span\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;134233117\u0026quot;:true,\u0026quot;134233118\u0026quot;:true,\u0026quot;201341983\u0026quot;:0,\u0026quot;335559739\u0026quot;:160,\u0026quot;335559740\u0026quot;:240}\u0022\u003E\u0026nbsp;\u003C/span\u003E\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":true,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan class=\u0022NormalTextRun SCXW265630897 BCX0\u0022\u003EHow will young people find their way out of the dorms or tents\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW265630897 BCX0\u0022\u003E if they need to at night\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW265630897 BCX0\u0022\u003E?\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan class=\u0022NormalTextRun SCXW265630897 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW202066298 BCX0\u0022\u003EIs there adequate lighting for young people to find the toilet? \u003C/span\u003E\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan class=\u0022NormalTextRun SCXW265630897 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW202066298 BCX0\u0022\u003EYou could put solar lamps in a line to the toilets from the tents. Try to camp near toilets so that the young people don\u0027t have far to go if they get up in the middle of the \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun CommentStart SCXW202066298 BCX0\u0022\u003Enight\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW202066298 BCX0\u0022\u003E.\u003C/span\u003E\u003C/span\u003E\u003C/p\u003E","label":"Night time lighting"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan class=\u0022NormalTextRun SCXW83998178 BCX0\u0022 data-ccp-parastyle=\u0022Normal (Web)\u0022\u003EThis might be their first night ever sleeping in a tent, whether these are small tents in a hall or camping outside, young people will need to easily be able to find their way out of the tent. \u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan class=\u0022NormalTextRun SCXW83998178 BCX0\u0022 data-ccp-parastyle=\u0022Normal (Web)\u0022\u003EHave a think about whether you can leave the tent slightly unzipped or put a large object, such as\u00A0\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW83998178 BCX0\u0022 data-ccp-parastyle=\u0022Normal (Web)\u0022\u003Ea keyring,\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW83998178 BCX0\u0022 data-ccp-parastyle=\u0022Normal (Web)\u0022\u003E\u00A0on the zip so that they can open it\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW83998178 BCX0\u0022 data-ccp-parastyle=\u0022Normal (Web)\u0022\u003E easily if needed\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW83998178 BCX0\u0022 data-ccp-parastyle=\u0022Normal (Web)\u0022\u003E.\u003C/span\u003E\u003C/p\u003E","label":"Tents"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan class=\u0022NormalTextRun SCXW108727371 BCX0\u0022 data-ccp-parastyle=\u0022Normal (Web)\u0022\u003EVolunteers,\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW108727371 BCX0\u0022 data-ccp-parastyle=\u0022Normal (Web)\u0022\u003E\u0026nbsp;young leaders and young people all need to have separate sleeping areas\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW108727371 BCX0\u0022 data-ccp-parastyle=\u0022Normal (Web)\u0022\u003E, you\u2019ll need to plan you space to accommodate this and make sure that\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW108727371 BCX0\u0022 data-ccp-parastyle=\u0022Normal (Web)\u0022\u003E everyone knows where these are in advance.\u0026nbsp;\u003C/span\u003E\u003C/p\u003E","label":"Sleeping arrangements"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan class=\u0022NormalTextRun SCXW117696803 BCX0\u0022 data-ccp-parastyle=\u0022Normal (Web)\u0022\u003EYoung people need to be able to take care of their basic personal hygiene needs\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW117696803 BCX0\u0022 data-ccp-parastyle=\u0022Normal (Web)\u0022\u003E such as \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SpellingErrorV2Themed SCXW117696803 BCX0\u0022 data-ccp-parastyle=\u0022Normal (Web)\u0022\u003Etoileting\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW117696803 BCX0\u0022 data-ccp-parastyle=\u0022Normal (Web)\u0022\u003E, brushing teeth and changing. \u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan class=\u0022NormalTextRun SCXW117696803 BCX0\u0022 data-ccp-parastyle=\u0022Normal (Web)\u0022\u003EY\u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW117696803 BCX0\u0022 data-ccp-parastyle=\u0022Normal (Web)\u0022\u003Eou may have young people who wet the bed, \u003C/span\u003E\u003Cspan class=\u0022NormalTextRun SCXW117696803 BCX0\u0022 data-ccp-parastyle=\u0022Normal (Web)\u0022\u003Ehave a plan in place and spare kit, just in case. \u003C/span\u003E\u003C/p\u003E","label":"Personal hygiene"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EMake sure young people know where to go if they need an volunteer during the night. Remember to not be alone with a young person.\u003C/p\u003E\n\u003Cp\u003EA \u2018buddy\u2019 system is good to adopt, so that young people will go in pairs when they leave their sleep area and support each other.\u003C/p\u003E","label":"Volunteer support"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EYoung people will be very excited as this will be a new experience for them. It\u2019s important to make sure that instructions are clear and understood before activities start.\u003C/p\u003E\n\u003Cp\u003EGive instructions close to when they are needed, they\u0027ll struggle to remember long term instructions. Make sure they\u0027re repeated to make sure everyone has heard them.\u003C/p\u003E\n\u003Cp\u003EDon\u0027t be surprised if you have to repeat the instructions while they are doing the activity!\u003C/p\u003E","label":"Clear instructions"}]}]},{"items":[{"type":"Promo","cta":"","body":"\u003Cp\u003E\u003Cstrong\u003ESquirrels:\u003C/strong\u003E\u00A0One\u003Cspan\u003E\u00A0adult to four Squirrels, plus the Leader in charge. Minimum of three adults must be present.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EBeavers:\u003C/strong\u003E \u003Cspan\u003EOne adult to six Beavers, plus the Leader in charge. Minimum of two adults must be present overnight.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ECubs:\u00A0\u003C/strong\u003E\u003Cspan\u003EOne adult to eight Cubs, plus the Leader in charge. Minimum of two adults must be present overnight.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan class=\u0022TextRun SCXW146863159 BCX0\u0022 data-contrast=\u0022auto\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW146863159 BCX0\u0022 data-ccp-parastyle=\u0022Normal (Web)\u0022\u003ERemember, your risk assessment may suggest that more adults are needed due to the nature of the activity.\u003C/span\u003E\u003C/span\u003E\u003Cspan class=\u0022EOP SCXW146863159 BCX0\u0022 data-ccp-props=\u0022{\u0026quot;134233117\u0026quot;:true,\u0026quot;134233118\u0026quot;:true,\u0026quot;201341983\u0026quot;:0,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559740\u0026quot;:240}\u0022\u003E\u00A0\u003C/span\u003E\u003C/p\u003E","link":null,"colour":"#ffe627","title":"Ratios","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"type":"Promo","cta":"","body":"\u003Cp\u003EThe Nights Away Notification (NAN) form needs to be filled out as soon as possible (at least 7 days) in advance of your nights away event and sent to your District Lead Volunteer or Nights Away Approver, or by , through a local digital solution or on the membership system.\u003C/p\u003E","link":{"name":"Nights away permit scheme","id":null,"url":"/volunteers/running-your-section/planning-your-programme/nights-away-and-camping/nights-away-permit-scheme/","newWindow":false,"target":null},"colour":"#002f6c","title":"Nights Away Notification (NAN) form","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"type":"Promo","cta":"","body":"\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EAll Scout activities, including nights away events, must have the risks assessed as part of the planning and preparation. Find out more about Risk Assessments.\u003C/span\u003E\u003C/p\u003E","link":{"name":"Risk assessments","id":null,"url":"/volunteers/staying-safe-and-safeguarding/risk-assessments/","newWindow":false,"target":null},"colour":"#002f6c","title":"Risk Assessment Form","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""}]}],"config":null}]},"prev":null,"next":{"link":"/volunteers/running-your-section/planning-your-programme/nights-away-and-camping/nights-away-resources/nights-away-with-younger-sections/programme/","title":"Programme"},"allParts":[{"link":"/volunteers/running-your-section/planning-your-programme/nights-away-and-camping/nights-away-resources/nights-away-with-younger-sections/planning-your-night-away/","title":"Planning your night away"},{"link":"/volunteers/running-your-section/planning-your-programme/nights-away-and-camping/nights-away-resources/nights-away-with-younger-sections/programme/","title":"Programme"},{"link":"/volunteers/running-your-section/planning-your-programme/nights-away-and-camping/nights-away-resources/nights-away-with-younger-sections/reviewing-the-nights-away/","title":"Reviewing the nights away"}],"link":"/volunteers/running-your-section/planning-your-programme/nights-away-and-camping/nights-away-resources/nights-away-with-younger-sections/planning-your-night-away/","id":46698,"nodeName":"Planning your night away","title":"Planning your night away","type":"codexPart","image":null,"assets":null,"headerOptions":{"headerTitle":"Planning your night away","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Tips on planning nights away for younger sections","subHeader":"Tips on planning nights away for younger sections","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80NjY5OCJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-your-section/planning-your-programme/nights-away-and-camping/nights-away-resources/nights-away-with-younger-sections/planning-your-night-away/"}