{"subTitle":"","backgroundImage":{"url":null,"caption":null,"type":null,"size":0,"width":0,"height":0,"altText":null},"backgroundColour":null,"content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EThere are many reasons why the Scout boundaries in a particular area may be reviewed.\u003C/p\u003E\n\u003Cp\u003EIt may be as a result of:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003Ean ongoing review\u003C/li\u003E\n\u003Cli\u003Ethe inability to find adults to support the current structure\u003C/li\u003E\n\u003Cli\u003Ea response to a specific need\u003C/li\u003E\n\u003Cli\u003Ebeing part of a development strategy\u003C/li\u003E\n\u003Cli\u003Ethe direction of the County/Area/Regional Lead Volunteer or the Chief Volunteer\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EWhatever the reason for undertaking the boundary review the matter should be first discussed with the appropriate Lead Volunteer.\u003C/p\u003E\n\u003Cp\u003EThese guides gives a general overview of the boundary review process and the best practice for implementing any changes.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EPublic Statement\u003C/h3\u003E\n\u003Cp\u003EHaving decided to undertake a review it\u0027s advisable to make an early public statement. This will assist the process by helping Members in the area under review to understand what is happening, the reasons for the review and the process that will be followed. One good example of such a statement was where a Lead Volunteer used the Annual General Meeting to announce a review using the phrase \u201CStaying as we are is not an option\u201D. The Lead Volunteer then went on to outline the reasons and plans for their review.\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"sections":[{"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch3\u003EAgreeing the Terms of the Review\u003C/h3\u003E\n\u003Cp\u003EWritten terms of reference for the review should be drawn up and agreed by the appropriate Lead Volunteer. Advice for writing these should be sought from the Growth \u0026amp; Communities Team/Country HQ as appropriate.\u003C/p\u003E\n\u003Cp\u003EThese terms of reference should be specific about the geographical area under review, the outcomes required from the review process and to whom the outcomes are reported. The terms of reference should be clear that the outcomes should take into account the original issues that initiated the review and any current thinking.\u003C/p\u003E\n\u003Cp\u003EIn addition the terms of reference should provide a clear and realistic timeframe. Depending upon the complexity of the review this should be somewhere between three and six months. The appropriate Lead Volunteer may designate someone to lead the review.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EAppointing the Person Who Will Lead the Review\u003C/h3\u003E\n\u003Cp\u003EThe Lead Volunteer responsible for initiating the review appoints a volunteer to coordinate the review. Best practice is for this person to be independent of the area being reviewed and it\u0027s also advisable for this person to have some experience at the level of the review e.g. a County review may be lead by an ex County Lead Volunteer or a District review may be lead by a neighbouring District Lead Volunteer.\u003C/p\u003E\n\u003Cp\u003EThe first task for this person will be to create an outline project plan which enables them to identify the skills and experience needed from members of the review team.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EEstablishing a Review Team\u003C/h3\u003E\n\u003Cp\u003EThe person leading the review should recruit a small team to work with them through the process. In generating names, they may find it helpful to confer with the Growth \u0026amp; Communities Team or Country HQ as appropriate.\u003C/p\u003E\n\u003Cp\u003EWhen recruiting members of the review team particular consideration should be given to sensitivity, confidentiality and discretion. It\u0027s essential to ensure that everyone fully understands their tasks. A written team description may help to clarify this.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EDoing the Review\u003C/h3\u003E\n\u003Cp\u003EThere are many ways in which the review can be carried out. No one method is appropriate in all situations. Often a combination of methods may offer the widest opportunity for people to contribute to the review process. As a key principle the more the Review Team is seen to consult the more those affected will feel a part of the process.\u003C/p\u003E\n\u003Cp\u003EUnderlying all methods is a cycle of information gathering, analysing and considering the possible options. These options may lead to a further need for information gathering or consultation hence continuing the review cycle.\u003C/p\u003E","gtmId":"","gtmClass":""}]},{"items":[]}],"config":null}]},"prev":null,"next":{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/gathering-information/","title":"Gathering information"},"allParts":[{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/the-review/","title":"The review"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/gathering-information/","title":"Gathering information"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/feedback-and-decisions/","title":"Feedback and Decisions"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/implementing-boundary-changes/","title":"Implementing Boundary Changes"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/decision-and-procedure/","title":"Decision and Procedure"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/finances/","title":"Finances"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/summary/","title":"Summary"}],"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/the-review/","id":46851,"nodeName":"The review","title":"The review","type":"codexPart","image":null,"assets":null,"headerOptions":{"headerTitle":"The review","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80Njg1MSJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/the-review/"},{"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EThe information gathered may be a mixture of both quantitative and qualitative data. Quantitative information includes hard facts such as:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EAnnual Scout Census Returns\u003C/li\u003E\n\u003Cli\u003EDemographics \u2013 \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/search/research-and-statistics?content_store_document_type=upcoming_statistics\u0022 target=\u0022_blank\u0022 data-anchor=\u0022?content_store_document_type=upcoming_statistics\u0022\u003Ewww.statistics.gov.uk\u003C/a\u003E or \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/government/organisations/department-for-education\u0022 target=\u0022_blank\u0022\u003Ewww.dfes.gov.uk\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003ENumbers and location of Scout Groups\u003C/li\u003E\n\u003Cli\u003ELocal government boundaries etc.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EQualitative information is somewhat softer in nature and may include opinions, objections and aspirations. The Review Team should create opportunities for people to contribute to the consultation process through both verbal and nonverbal communication.\u003C/p\u003E\n\u003Cp\u003EFor example the Review Team may:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003ESpeak with individuals. These people may be chosen at random or because they hold certain roles or have particular experience.\u003C/li\u003E\n\u003Cli\u003EAllowing people to respond by post or email to an open letter or questionnaire\u003Cbr\u003E(it may be worth setting up a separate email address for this).\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003ETime should also be set aside to gather best practice from other sources. This could include speaking to other organisations or those who have undertaken similar exercises elsewhere in Scouts.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EAnalysis\u003C/h3\u003E\n\u003Cp\u003EThere are various methods by which information can be analysed. These may include methods such as PEST (Political, Economic, Social, Technical) analysis, SWOT (Strengths, Weakness, Opportunities, Threats) analysis and cost-benefit analysis. However it\u0027s equally important to analyse the soft information collected to draw conclusions about the views and feelings of all stakeholders.\u003C/p\u003E\n\u003Cp\u003EWhilst it\u0027s important to take into account people\u2019s views and feelings, the analysis will need to consider the best outcomes for Scouts in the area. This will require analysis of the structure of; local government, communication routes, local communities, funding sources etc.\u003C/p\u003E\n\u003Cp\u003EIn parallel with this, the viability / feasibility of each Group and District will need to be considered. Consider what the minimum numbers should be and how local volunteers can be best supported.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EOptions\u003C/h3\u003E\n\u003Cp\u003EAs options present themselves, the Review Team should consider whether they need further information to understand the consequences of any proposal. If appropriate, this information should be gathered and the options reconsidered. The team should consider as many options as possible. These can then be prioritised to give a final list that can be fed back to the decision makers or the person initiating the review.\u003C/p\u003E","gtmId":"","gtmClass":""}]},{"items":[]}],"config":null}]},"prev":{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/the-review/","title":"The review"},"next":{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/feedback-and-decisions/","title":"Feedback and Decisions"},"allParts":[{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/the-review/","title":"The review"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/gathering-information/","title":"Gathering information"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/feedback-and-decisions/","title":"Feedback and Decisions"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/implementing-boundary-changes/","title":"Implementing Boundary Changes"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/decision-and-procedure/","title":"Decision and Procedure"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/finances/","title":"Finances"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/summary/","title":"Summary"}],"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/gathering-information/","id":46852,"nodeName":"Gathering information","title":"Gathering information","type":"codexPart","image":null,"assets":null,"headerOptions":{"headerTitle":"Gathering information","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80Njg1MiJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/gathering-information/"},{"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EOnce the final options are decided upon and prioritised these should be presented, together with recommendations, to the appropriate Lead Volunteer. They in turn, should then present the information and recommendations to the appropriate decision-making body.\u003C/p\u003E\n\u003Cp\u003EThe decision-making body for changes to the boundaries of a Scout District is the relevant County/Area/Regional Trustee Board. The decision to change County/Area/Regional boundaries rests with the Trustee Board of the appropriate Country HQ.\u003C/p\u003E\n\u003Cp\u003EIn any cases of doubt, guidance should be sought from the \u003Ca href=\u0022https://www.scouts.org.uk/contact-us/\u0022\u003EScout Support Centre\u003C/a\u003E. Once the relevant committee has considered the options, it may be necessary to undertake a final period of consultation before a decision is made. However the final decision lies firmly with the appropriate County/Area/Regional Trustee Board for District reviews and the Trustee Board / Country HQ for County/Area/Region reviews.\u003C/p\u003E\n\u003Cp\u003EOnce the decision has been made the implementation of the decisions should be addressed.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003ECommunicating the Decision\u003C/h3\u003E\n\u003Cp\u003EOnce the appropriate committee has made the decision must be communicated to all those involved.\u003C/p\u003E\n\u003Cp\u003EInevitably some people will find it difficult to accept the decisions and may need further explanation to help understand the benefits as a whole. Others will want to move forward quickly, which may in itself have its own drawbacks.\u003C/p\u003E\n\u003Cp\u003EIt\u0027s worth considering in what order people should be informed and how quickly the process of communication can be completed. Remember that once the decision is made people will start their own informal communication. It\u0027s important that a formal communication is made to ensure that all those involved receive a consistent and correct message about the changes.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EImplementation\u003C/h3\u003E\n\u003Cp\u003EThe appropriate Lead Volunteer should appoint an individual to lead the implementation phase. They will need to produce an implementation plan, part of which will deal with the ongoing communication process.\u003C/p\u003E","gtmId":"","gtmClass":""}]},{"items":[]}],"config":null}]},"prev":{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/gathering-information/","title":"Gathering information"},"next":{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/implementing-boundary-changes/","title":"Implementing Boundary Changes"},"allParts":[{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/the-review/","title":"The review"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/gathering-information/","title":"Gathering information"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/feedback-and-decisions/","title":"Feedback and Decisions"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/implementing-boundary-changes/","title":"Implementing Boundary Changes"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/decision-and-procedure/","title":"Decision and Procedure"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/finances/","title":"Finances"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/summary/","title":"Summary"}],"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/feedback-and-decisions/","id":46853,"nodeName":"Feedback and Decisions","title":"Feedback and Decisions","type":"codexPart","image":null,"assets":null,"headerOptions":{"headerTitle":"Feedback and Decisions","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80Njg1MyJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/feedback-and-decisions/"},{"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch3\u003EImplementation\u003C/h3\u003E\n\u003Cp\u003EOnce a decision has been made to change boundaries a clear change process needs to be devised and implemented. The details of the process will depend upon the nature of the boundary changes involved. In all cases, the rules governing the specific changes can be found in Policy Organisation and Rules.\u003C/p\u003E\n\u003Cp\u003EUltimately the County/Area/Regional Trustee Board decides how Districts are organised within any County/Area/Region.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EDistrict boundary changes\u003C/h3\u003E\n\u003Cp\u003EThere are two ways in which District boundaries may be changed; merger or closure. Each method has its own advantages and disadvantages however in either case the outcome is the same.\u003C/p\u003E\n\u003Cp\u003EIf two (or more) Districts are to be merged, one District takes over the other. The District remaining incorporates the funds and assets of the closing District and the closing District is wound up both as a Scout District and as a charity. The main drawback of this method is that since the merger is a takeover, one District may be perceived as being the \u201Cwinner\u201D and the other the \u201Closer\u201D. It can be difficult to deal with the sensitivities of Members involved in the merger. In summary, the merger process is easier at a practical level but more difficult to achieve without an emotional impact.\u003C/p\u003E\n\u003Cp\u003EThe alternative is to close the current Districts and to open a new District to cover the same geographical area. In this case the original Districts need to be closed (both as Scout entities and as charities), and new District(s) should be opened (both within Scouts and as charities). The disadvantage of this method is that it is procedurally more complex than a merger, for example in this case finances from the original Districts should be transferred to the County/Area/Region who then gives them to the new District as appropriate. The advantage of this approach is that all of the original Districts are treated equally and so it is emotionally easier to achieve.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003ECounty/Area/Regional boundary changes\u003C/h3\u003E\n\u003Cp\u003EThe process to change a County/Area/Regional border is different to that of Districts. The decision to change County/Area/Regional borders rests with the Trustee Board of The Scout Association. In these cases the County/Area/Region concerned should present a paper to the Strategy and Delivery Committee. Advice must be sought from the Governance Team at Gilwell Park or the relevant Country HQ.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EThe Change Process\u003C/h3\u003E\n\u003Cp\u003EThere are many resources available which discuss the theory and implementation of change management. This factsheet suggests six key areas for consideration when devising your plan for change.\u003C/p\u003E\n\u003Cp\u003EThe key areas for consideration are:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EDecision-making\u003C/li\u003E\n\u003Cli\u003EProcedural Requirements\u003C/li\u003E\n\u003Cli\u003EFinancial Matters\u003C/li\u003E\n\u003Cli\u003EChange Process\u003C/li\u003E\n\u003Cli\u003EAppointment of key volunteers\u003C/li\u003E\n\u003Cli\u003ECommunication\u003C/li\u003E\n\u003C/ul\u003E","gtmId":"","gtmClass":""}]},{"items":[]}],"config":null}]},"prev":{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/feedback-and-decisions/","title":"Feedback and Decisions"},"next":{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/decision-and-procedure/","title":"Decision and Procedure"},"allParts":[{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/the-review/","title":"The review"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/gathering-information/","title":"Gathering information"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/feedback-and-decisions/","title":"Feedback and Decisions"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/implementing-boundary-changes/","title":"Implementing Boundary Changes"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/decision-and-procedure/","title":"Decision and Procedure"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/finances/","title":"Finances"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/summary/","title":"Summary"}],"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/implementing-boundary-changes/","id":46854,"nodeName":"Implementing Boundary Changes","title":"Implementing Boundary Changes","type":"codexPart","image":null,"assets":null,"headerOptions":{"headerTitle":"Implementing Boundary Changes","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80Njg1NCJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/implementing-boundary-changes/"},{"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch3\u003EDecision-making\u003C/h3\u003E\n\u003Cp\u003EDecisions need to be made about the proposals, the appropriate Trustee Board need to be consulted about the process and agree to a process of change.\u003C/p\u003E\n\u003Cp\u003EOther decisions need to be made including things like the name of the new District and the badges. Although these things seem trivial, they can be very emotive. It may be helpful (if it is true) to state early on in the process that Group names and scarves will not change, as often once this is known people are happier to support the change.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EProcedural Requirements\u003C/h3\u003E\n\u003Cp\u003EThe Trustee Board making the decision should consult with the Trustee Boards affected by the change. This gives these Trustee Boards an opportunity to voice concerns or problems.\u003C/p\u003E\n\u003Cp\u003EThe decision must be formally made, minuted and communicated to the Scout Support Centre. They will then send a list of adult Members for any Group/District that\u0027s closing in order to allow the relevant Lead Volunteers to check this information.\u003C/p\u003E\n\u003Cp\u003EClosing meetings then need to be held (similar to the first half of an AGM \u2013 reports and accounts) followed by an opening meeting of the new District(s) (similar to the second half of an AGM \u2013 elections etc\u2026) The new District should be registered both with HQ and as a charity.\u003C/p\u003E","gtmId":"","gtmClass":""}]},{"items":[]}],"config":null}]},"prev":{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/implementing-boundary-changes/","title":"Implementing Boundary Changes"},"next":{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/finances/","title":"Finances"},"allParts":[{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/the-review/","title":"The review"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/gathering-information/","title":"Gathering information"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/feedback-and-decisions/","title":"Feedback and Decisions"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/implementing-boundary-changes/","title":"Implementing Boundary Changes"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/decision-and-procedure/","title":"Decision and Procedure"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/finances/","title":"Finances"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/summary/","title":"Summary"}],"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/decision-and-procedure/","id":46855,"nodeName":"Decision and Procedure","title":"Decision and Procedure","type":"codexPart","image":null,"assets":null,"headerOptions":{"headerTitle":"Decision and Procedure","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80Njg1NSJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/decision-and-procedure/"},{"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EConsideration needs to be given to how funds should be dealt with. For example if two Districts are closing and a third opening it may be fairly straightforward how the money is dealt with.\u003C/p\u003E\n\u003Cp\u003EHowever, consider the example where three Districts are closed, three Groups go to two neighbouring Districts and new District opened to cover the rest. In this case the County Trustee Board would need to decide upon and minute how they will divide up the money from the closing Districts. This could be on a pro rata basis based upon the number of Members, or may be on a proportional basis based upon the number of Groups. Either way, the guiding principle is that the money was given / raised for the benefit of young people and by the end of the process it should still be available for the benefit of young people.\u003C/p\u003E\n\u003Cp\u003EDistrict assets also need to be considered. The District should examine any property documents very carefully. If a property is held by The Scout Association Trust Corporation (SATC) as custodian trustee on behalf of the Scout Units, the SATC must be contacted as soon as a change is contemplated. The SATC will then need to change/update its record accordingly.\u003C/p\u003E\n\u003Cp\u003EIf there\u0027s any doubt over the management of any property issues the District will need to instruct a local solicitor. It is important for the District to know that the Legal Department of the Association is only able to offer its member organisations very general legal advice and are unable to act as solicitor for members and/or scout units.\u003C/p\u003E\n\u003Cp\u003EShould there be excess assets after a merger that are of no use to the new District or that cannot reasonably be divided up, they need to be disposed of in a way that maximises their benefit and achieves a true market value. This can be done in a number of ways, for example an auction may be appropriate, this may be open to anyone or restricted to Scout bidders only. It\u0027s not appropriate for one charity simply to give assets away to another charity. In any event the new District will need to contact the Charities Commission for guidance on proper compliance of Charity law.\u003C/p\u003E\n\u003Cp\u003EOnce a process is agreed, it should be shared with the stakeholders to ensure that everyone can sign up to it. The overseeing Trustee Board should monitor expenses during this process; experience shows that once decisions are made about change, few funds are raised, whilst expenses can be significant. There will be some added expenses to cover but it\u2019s important that these are not allowed to get out of control.\u003C/p\u003E\n\u003Cp\u003EDistricts should produce interim accounts for the closing General Meetings, and the District Scout Council should mandate the District Trustee Board to close off the final (audited) accounts based on them being similar to the interim accounts presented at the closing meeting. It\u0027s easiest if the County can offer the new District an advance against the funds of the old Districts, this will be regained once the closing Districts funds are available.\u003C/p\u003E\n\u003Cp\u003EWhen the Districts affairs are wound up, the money goes to the County and the County then pays that out to the new District. It\u0027s important to ensure that there is an audit trail to show the movement of this money through the County account. The County can audit/scrutinise the final District accounts and pay the money to the new District (accounting for the repayment of any advance).\u003C/p\u003E","gtmId":"","gtmClass":""}]},{"items":[]}],"config":null}]},"prev":{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/decision-and-procedure/","title":"Decision and Procedure"},"next":{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/summary/","title":"Summary"},"allParts":[{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/the-review/","title":"The review"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/gathering-information/","title":"Gathering information"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/feedback-and-decisions/","title":"Feedback and Decisions"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/implementing-boundary-changes/","title":"Implementing Boundary Changes"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/decision-and-procedure/","title":"Decision and Procedure"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/finances/","title":"Finances"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/summary/","title":"Summary"}],"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/finances/","id":46856,"nodeName":"Finances","title":"Finances","type":"codexPart","image":null,"assets":null,"headerOptions":{"headerTitle":"Finances","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80Njg1NiJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/finances/"},{"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch3\u003EChange process\u003C/h3\u003E\n\u003Cp\u003EA change team should be formed and a series of meetings planned to keep the team on track. The team might include the Change Manager, their team, the overseeing Lead Volunteer, their line manager and any available local HQ support.\u003C/p\u003E\n\u003Cp\u003ETheir role is to aid negotiations (especially relating to finance and District names), to communicate the changes with their rationale to stakeholders, to support Lead Volunteers affected by the changes, advise on process, solve problems and address any local issues.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003ECommunications\u003C/h3\u003E\n\u003Cp\u003EIt\u0027s critical that a strategy for communication is devised and managed, as this may make the difference between people supporting or opposing the changes.\u003C/p\u003E\n\u003Cp\u003EThe order in which people are informed is important as is their responsibility to cascade information to the people they line manage or support. Regular updates particularly to line managers and Members should be planned. This may be by way of an update email/letter to ensure that everyone is kept aware of the progress of the change. Other stakeholders (line managers, HQ etc\u2026) should be kept informed periodically.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch4\u003ESummary\u003C/h4\u003E\n\u003Cp\u003EEach boundary change will need a slightly different process, and the above guidance is only offered as a starting point rather than as a definitive guide.\u003C/p\u003E","gtmId":"","gtmClass":""}]},{"items":[]}],"config":null}]},"prev":{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/finances/","title":"Finances"},"next":null,"allParts":[{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/the-review/","title":"The review"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/gathering-information/","title":"Gathering information"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/feedback-and-decisions/","title":"Feedback and Decisions"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/implementing-boundary-changes/","title":"Implementing Boundary Changes"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/decision-and-procedure/","title":"Decision and Procedure"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/finances/","title":"Finances"},{"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/summary/","title":"Summary"}],"link":"/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/summary/","id":46857,"nodeName":"Summary","title":"Summary","type":"codexPart","image":null,"assets":null,"headerOptions":{"headerTitle":"Summary","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80Njg1NyJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/summary/"}],"id":46849,"nodeName":"Boundary reviews and implementing boundary changes","title":"Boundary reviews and implementing boundary changes","type":"codex","image":null,"assets":null,"headerOptions":{"headerTitle":"Boundary reviews and implementing boundary changes","headerSubTitle":"","headerCta":"","headerCtaText":"","headerCtaLink":"","headerBackgroundColour":"002f6c","showSEOImage":false,"headerBackgroundImage":null,"quickLinks":[]},"searchDescription":"These guides gives a general overview of the boundary review process and the best practice for implementing any changes.","subHeader":"These guides gives a general overview of the boundary review process and the best practice for implementing any changes.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80Njg0OSJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/administration-and-management/boundary-reviews-and-implementing-boundary-changes/"}