{"alias":"contentPage","byline":null,"standfirst":null,"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch3\u003EIntroduction\u003C/h3\u003E\n\u003Cp\u003E\u003Cspan\u003ETo operate effectively Scout Groups need property, equipment, personnel, cash and other support. Obtaining these resources from others in the community - Community Sponsorship - could be one way to satisfy one or all of these needs. The purpose of this page is to provide\u0026nbsp;Group Lead Volunteer and District Teams with the necessary advice to establish an agreement with a Sponsoring Authority.\u003C/span\u003E\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EThe Sponsoring Authority\u003C/h3\u003E\n\u003Cp\u003E\u003Cspan\u003EWhether an individual or a committee acts for the Sponsoring Authority, regular contact must be maintained. Make sure that a representative is invited to meetings of the Group Trustee Board \u003C/span\u003Eand keep them informed of activities and progress.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EDrawing up the sponsorship agreement\u003C/h3\u003E\n\u003Cp\u003E\u003Cspan\u003ETogether, the District Lead Volunteer, the Sponsoring Authority and the\u0026nbsp;Group Lead Volunteer should discuss and agree a framework for the partnership. Once agreed, the Sponsorship Agreement should be drawn up.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan\u003EThe Agreement should be in 2 parts:\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan\u003E\u003Cstrong\u003E1. \u003C/strong\u003EThe general Sponsorship Agreement; and \u0026nbsp;\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan\u003E\u003Cstrong\u003E2. \u003C/strong\u003EAgreement as to property and equipment\u003C/span\u003E\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EThe role of the sponsoring authority\u003C/h3\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":false,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan\u003EThe learning and development of Members is the responsibility of the Group Lead Volunteer and the team of Leaders. It is not for the Sponsoring Authority to say, for example, when a camp may be held or who may attend.\u0026nbsp;\u003C/span\u003E\u003C/p\u003E","label":"Learning and development"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan\u003EA Sponsored Scout Group may operate a policy of restricted recruitment. This must be defined in the Agreement with the Sponsoring Authority. A Sponsoring Authority such as a place of worship or a school may restrict recruitment to its own members. Similarly, a large business may sponsor a Scout Group with recruitment restricted to the children of its employees. No restrictions on recruitment may be made which contravenes the provisions of any statute or enactment. It must also be noted that membership of a school Sponsored Scout Group must be voluntary.\u003C/span\u003E\u003C/p\u003E","label":"Recruitment"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan\u003EIt\u0027s vital that both the Sponsoring Authority and the Scout Group know their responsibilities. These must be agreed and understood by all concerned and written into the Sponsorship Agreements for future reference. The District Lead Volunteer must therefore be satisfied that the Sponsoring Authority is prepared to discharge the following:\u003C/span\u003E\u003C/p\u003E","label":"Responsibilities"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan\u003ETo accept the aim, method and policies of The Association as defined in \u201CPolicy, Organisation \u0026amp; Rules.\u201D\u003C/span\u003E\u003C/p\u003E","label":"Minimum Standards"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan\u003ETo encourage the development of Scouting within the Group and to give the fullest possible encouragement and assistance to the\u0026nbsp;Group Lead Volunteer in carrying out their duties.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan\u003EThe Sponsoring Authority might also be expected to take a lively interest in the Group, giving general support, encouragement and endeavouring to maintain the Group\u2019s continuity. Likewise, the Scout Group should play an integral part in the corporate life and activities of the Sponsoring Authority.\u003C/span\u003E\u003C/p\u003E","label":"Development of Scouting"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan\u003ETo prepare an agreement with regard to property and equipment to be adhered to by the Sponsoring Authority and the Group and to be recorded annually by the Trustee Board.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan\u003EIt\u0027s necessary to differentiate between property belonging to the Group and that belonging to the Sponsoring Authority. This information must be recorded in the agreement drawn up by the Group Trustee Board and the Sponsoring Authority. A draft agreement is attached.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan\u003EIt\u0027s important to remember that the term \u2018property\u2019 includes land, buildings, investments and money. This means that a permanent headquarters built on land which does not belong to the Group, is, in law, the property of the body to which the land belongs. The agreement must also make provision for the disposal of property, equipment and funds in case the Group has to close at some point in the future.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan\u003EThe District Lead Volunteer will also need to establish which, if any, of the following responsibilities the Sponsoring Authority is willing to assume and is equipped to discharge.\u003C/span\u003E\u003C/p\u003E","label":"Property and Equipment"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan\u003ETo maintain the continuity of leadership and to approve individuals for appointment subject to the provisions of The Association\u2019s \u201CPolicy, Organisation and Rules\u201D.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan\u003EThe future of the Group will depend upon maintaining continuity of Leadership. If the Sponsoring Authority assumes this responsibility, it should select and approve the nomination of Leaders and must sign the Adult Application Form (AA) before it is passed to the District Lead Volunteer and the Appointments sub-Committee for approval.\u003C/span\u003E\u003C/p\u003E","label":"Leaders"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cbr\u003E\u003Cspan\u003ETo provide financial support or to ensure that the Group is able to acquire funds adequate to the fulfilment of its programme.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan\u003EThere are many examples of the financial support given by Sponsoring Authorities:\u003C/span\u003E\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Cspan\u003ETotal [100%] funding of all the Group\u2019s activities.\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cspan\u003EA fixed annual grant, the Group raising any funds needed over and above the grant.\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cspan\u003EFunding a portion of the Group\u2019s budget. The Group Trustee Board would submit its annual budget to the Sponsoring Authority, which would agree to meet a certain percentage of the budget, which may be fixed or decided annually. The Group would be required to raise the balance.\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cspan\u003EA fixed or unfixed amount of money for certain Group activities or specific projects such as the running costs of the meeting place or minibus, or meeting the costs of Leader learning and skill development.\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cspan\u003EAssistance with fundraising events rather than direct finance.\u003C/span\u003E\u003C/li\u003E\n\u003C/ul\u003E","label":"Financial Support"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan\u003EIn the case of a religious body, to support the Group in their responsibilities for spiritual development within the programme of the Beaver Scouts, Cub Scouts and Scouts.\u003C/span\u003E\u003C/p\u003E","label":"Spiritual Development"}]},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EThe agreement\u003C/h3\u003E\n\u003Cp\u003E\u003Cspan\u003EWhen all the above considerations have been discussed and agreed, the District Chair must prepare the formal Sponsorship Agreement and the Property/Equipment agreement in consultation with the Group Trustee Board. Model agreements are attached. The Agreements must be signed by those concerned and lodged with the Trustee Board.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan\u003EBoth parties have the responsibility of ensuring that the Agreements are reviewed at least every five years, or in the event of a change of Sponsoring Authority or Group Lead Volunteer. The Agreement can also be reviewed at any time at the request of either party.\u003C/span\u003E\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EThe Group Trustee Board\u003C/h3\u003E\n\u003Cp\u003E\u003Cspan\u003EThe Sponsoring Authority, or the Authority\u2019s nominee, is an ex-officio member of the Group Trustee Board and takes part in the management of the Group.\u003C/span\u003E\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003ERelationships with the District\u003C/h3\u003E\n\u003Cp\u003E\u003Cspan\u003EThe Sponsoring Authority has the right of consultation with the District Lead Volunteer. The District Lead Volunteer must take all reasonable steps to ascertain the Authority\u2019s views before taking decisions on matters affecting the Group, particularly:\u003C/span\u003E\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Cspan\u003EAn appeal by a Beaver Scouts, Cub Scouts or Scouts \u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cspan\u003EWhere the Sponsoring Authority has agreed to assume responsibility for maintaining the continuity of leadership, matters affecting Warrants of Leaders in the Group, specifically signifying the approval of candidates for Warrants.\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cspan\u003EThe suspension of any Leaders, unless, in the opinion of the District Lead Volunteer, this is a matter of such urgency that there is insufficient time for consultation.\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cspan\u003EGroup registration or recognition of a Section.\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cspan\u003EThe amalgamation of the Group with another.\u003C/span\u003E\u003Cbr\u003E\u003Cspan\u003E\u003C/span\u003E\u003Cspan\u003E\u003C/span\u003E\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cspan\u003EAs long as communication between the Group and the Sponsoring Authority is maintained, there is little likelihood that a dispute will arise. Where a difference of opinion exists, the matter must be referred to the District Lead Volunteer, who will give both parties the opportunity to state their cases before reaching an objective decision.\u003C/span\u003E\u003Cbr\u003E\u003Cspan\u003E\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan\u003ECommunity Sponsorship is based on three important elements;\u003C/span\u003E\u003Cbr\u003E\u003Cstrong\u003ETRUST, ENTHUSIASM and CO-OPERATION.\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan\u003ERegular and frequent contact is the single most influential factor affecting the success of the partnership.\u003C/span\u003E\u003C/p\u003E","gtmId":"","gtmClass":""}]},{"items":[{"type":"Promo","cta":"Download an example agreement","body":"","link":{"name":null,"id":null,"url":"https://cms.scouts.org.uk/media/11931/example-sponsorship-agreement.docx","newWindow":false,"target":null},"colour":"#f1f1f1","title":"Sponsorship Agreement","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"type":"Promo","cta":"","body":"\u003Cp\u003E\u003Cspan\u003EFurther advice and information on Community Sponsorship for Scouting is available from the \u003Ca href=\u0022/contact-us/\u0022 title=\u0022Contact us\u0022\u003ESupport Centre\u003C/a\u003E.\u003C/span\u003E\u003C/p\u003E","link":null,"colour":"#f1f1f1","title":"Further information","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""}]}],"config":null}]},"searchDescription":"","pageType":null,"location":null,"browserTitle":"","versionDate":"15 July 2023","reviewDate":"09/11/2020","redirectUrl":"","id":46880,"nodeName":"Community Sponsorship","title":"Community Sponsorship","type":"contentPage","image":null,"assets":null,"headerOptions":{"headerTitle":"Community Sponsorship","headerSubTitle":"","headerCta":"","headerCtaText":"","headerCtaLink":"","headerBackgroundColour":"","showSEOImage":false,"headerBackgroundImage":null,"quickLinks":[]},"subHeader":"","silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80Njg4MCJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/administration-and-management/community-sponsorship/"}