{"alias":"contentPage","byline":null,"standfirst":null,"content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EScouts has become so popular that there are over 100,000 young people waiting to join us. We must be focused on offering a place at the earliest opportunity, once a young person has reached the correct age.\u003C/p\u003E\n\u003Cp\u003E\u003Cspan\u003EIt\u0027s a good idea to review your records at the start of each term, so that you\u0027ve an accurate picture of future vacancies and of times when you\u0027re likely to be oversubscribed. It\u0027s important to keep your District informed, so that they can offer the appropriate support.\u003C/span\u003E\u003Cbr\u003E\u003Cbr\u003E\u003Cspan\u003EA \u2018register of interest\u2019 includes anyone under the core age range who wants to join the Section when they\u0027re old enough.\u0026nbsp;\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan\u003EA \u2018joining list\u2019 includes anyone who\u0027s already reached the core age of their Section and is waiting for a place to become available.\u003C/span\u003E\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EDistrict run lists\u003C/h3\u003E\n\u003Cp\u003E\u003Cspan\u003EBoth the register of interest and the joining list should be held at District level to allow an overview of the development of the District. This way the District can manage:\u003C/span\u003E\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Cspan\u003EAll sections being the maximum size.\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cspan\u003EEach section having the appropriate number of adults.\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cspan\u003ENames only appearing once on the register of interest and/or the joining list.\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cspan\u003EPlans either to recruit new members (adults or young people) or to deal with expanding lists.\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cspan\u003ETransfers of young people to the District, making sure a place is found for them as quickly as possible.\u003C/span\u003E\u003C/li\u003E\n\u003C/ul\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003ERecording the details\u003C/h3\u003E\n\u003Cp\u003E\u003Cspan\u003EWhen a parent or carer contacts you, you should collect:\u003C/span\u003E\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Cspan\u003EThe name of the young person.\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cspan\u003EDate of birth.\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cspan\u003EThe parent or carer\u2019s name, address, phone number and email address.\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cspan\u003EDetails of preferred Group.\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cspan\u003EIf their siblings already take part in Scouts and in which Group.\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cspan\u003EIf they\u0027re the children of volunteers and in which Group/Unit they\u0027re parents or carers volunteer in.\u003C/span\u003E\u003Cspan\u003E\u003C/span\u003E\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cspan\u003EWhen recording personal details, you must adhere to the Data Protection Act.\u003C/span\u003E\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003ESetting the size of your section\u003C/h3\u003E\n\u003Cp\u003E\u003Cspan\u003EFirstly, consider the recommended maximum size for the sections outlined in Policy, Organisation and Rules:\u003C/span\u003E\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli data-leveltext=\u0022%1)\u0022 data-font=\u0022Nunito Sans\u0022 data-listid=\u002233\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:0,\u0026quot;335559684\u0026quot;:-1,\u0026quot;335559685\u0026quot;:2138,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769242\u0026quot;:[65533,4],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;%1)\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00221\u0022 data-aria-level=\u00221\u0022\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003ESquirrel Dreys:\u00A024 young people\u003C/span\u003E\u003C/li\u003E\n\u003Cli data-leveltext=\u0022%1)\u0022 data-font=\u0022Nunito Sans\u0022 data-listid=\u002233\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:0,\u0026quot;335559684\u0026quot;:-1,\u0026quot;335559685\u0026quot;:2138,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769242\u0026quot;:[65533,4],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;%1)\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00221\u0022 data-aria-level=\u00221\u0022\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EBeaver Colonies: 24 young people\u003C/span\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;201341983\u0026quot;:0,\u0026quot;335559739\u0026quot;:60,\u0026quot;335559740\u0026quot;:240}\u0022\u003E\u00A0\u003C/span\u003E\u003C/li\u003E\n\u003Cli data-leveltext=\u0022%1)\u0022 data-font=\u0022Nunito Sans\u0022 data-listid=\u002233\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:0,\u0026quot;335559684\u0026quot;:-1,\u0026quot;335559685\u0026quot;:2138,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769242\u0026quot;:[65533,4],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;%1)\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00221\u0022 data-aria-level=\u00221\u0022\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003ECub Packs: 36 young people\u003C/span\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;201341983\u0026quot;:0,\u0026quot;335559739\u0026quot;:60,\u0026quot;335559740\u0026quot;:240}\u0022\u003E\u00A0\u003C/span\u003E\u003C/li\u003E\n\u003Cli data-leveltext=\u0022%1)\u0022 data-font=\u0022Nunito Sans\u0022 data-listid=\u002233\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:0,\u0026quot;335559684\u0026quot;:-1,\u0026quot;335559685\u0026quot;:2138,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769242\u0026quot;:[65533,4],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;%1)\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;hybridMultilevel\u0026quot;}\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00221\u0022 data-aria-level=\u00221\u0022\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EScout Troops, Explorer Units, Scout Network: no recommended maximum size\u003C/span\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;201341983\u0026quot;:0,\u0026quot;335559739\u0026quot;:60,\u0026quot;335559740\u0026quot;:240}\u0022\u003E\u00A0\u003C/span\u003E\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cspan\u003ESecondly, consider the number of adults available in the section. The appointed volunteer should make sure there are the correct number of adults is present at every meeting, as \u003Ca href=\u0022#\u0022 title=\u0022Adult to Young People ratios\u0022\u003Eoutlined in POR\u003C/a\u003E.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan\u003EFinally, consider the size of the meeting place and the size of the next section.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan\u003E If the Groups and Districts are working together, then an important part of the plan will be to increase capacity in all sections.\u003C/span\u003E\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003ESome useful approaches\u003C/h3\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Cspan\u003EIf the limiting factor is the amount of adult helpers, your focus will be the recruitment of more adult support. Use the\u0026nbsp;\u003Ca href=\u0022/volunteers/growing-scouts/recruit-more-volunteers/the-recruitment-cycle/\u0022 title=\u0022Get more volunteers involved\u0022\u003Erecruitment cycle\u003C/a\u003E to make sure you\u0027re recruiting the type of adults you and the section need.\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cspan\u003EBe flexible and consider all your options. Consider an \u003Ca href=\u0022/volunteers/growing-scouts/recruit-more-volunteers/getting-young-peoples-adults-involved/\u0022 title=\u0022Adult rotas\u0022\u003Eadult rota\u003C/a\u003E, having several Section Team Members to alternate at meetings, or seek support from your local District teams.\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cspan\u003ETo double capacity, try running back-to-back meetings or having a different set of young people every other week. Only one volunteer team would be needed. A different person could assume the role of \u2018the leader in charge\u2019 at each meeting to spread the work load.\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Cspan\u003ESome Groups and Districts are able to run temporary sections to reduce the numbers on the joining lists. These young people will move into the main section as space appears. For example, s\u003C/span\u003E\u003Cspan\u003Eome Districts will run District-based sections for those young people who are on a joining list, then those young people will move to Group-based sections as space appears.\u003C/span\u003E\u003C/li\u003E\n\u003C/ul\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"searchDescription":"We must be focused on offering a place at the earliest opportunity, once a young person has reached the correct age.","pageType":null,"location":null,"browserTitle":"","versionDate":"15 July 2023","reviewDate":"03/11/2020","redirectUrl":"","id":46846,"nodeName":"Managing joining lists","title":"Managing joining lists","type":"contentPage","image":null,"assets":null,"headerOptions":{"headerTitle":"Managing joining lists","headerSubTitle":"Scouts has become so popular that there are thousands of people waiting to join. We must be focused on offering a place at the earliest opportunity, once a young person has reached the correct age.","headerCta":"","headerCtaText":"","headerCtaLink":"","headerBackgroundColour":"","showSEOImage":false,"headerBackgroundImage":null,"quickLinks":[]},"subHeader":"We must be focused on offering a place at the earliest opportunity, once a young person has reached the correct age.","silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80Njg0NiJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/administration-and-management/managing-joining-lists/"}