{"subTitle":"A resource for Managers of the Activity Permit Scheme (MAPS)","backgroundImage":{"url":null,"caption":null,"type":null,"size":0,"width":0,"height":0,"altText":null},"backgroundColour":null,"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EVersion 5 \u2013 November 2024, replacing March 2018, \u003C/strong\u003E\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EA resource for Managers of the Activity Permit Scheme (MAPS) supporting the management of the Adventurous Activity Permit Scheme within their County.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThe role of MAPS is to manage and support the Adventurous Activity Permit Scheme within their County/Area/Region (Scotland) \u2013 from now on referred to as County. This is important not only to make sure a fully functioning permit scheme supports volunteers locally, but also to make sure we have a robust and well managed scheme in all areas, that can be moderated and documented for any external parties that need to be able to see what it is we do.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EMAPS don\u0027t necessarily have to carry out all the tasks detailed here themselves but need to make sure that they are all carried out within their County.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThe role of MAPS can be divided into four areas:\u003C/p\u003E\n\u003Col\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003ESupporting Activity Assessors\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003ESupporting those applying for permits and facilitating opportunities for them\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003ESupporting Lead volunteers with their role within the activity permit scheme\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003ECarrying out the annual County moderation of the activity permit scheme\u003C/li\u003E\n\u003C/ol\u003E","gtmId":"","gtmClass":""}]},{"items":[{"type":"Promo","cta":"","body":"\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/grants-and-funds-for-your-local-group/\u0022\u003EGrants and funds for your local group\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/activity-permit-scheme/approved-assessors/\u0022 title=\u0022Approved Assessors\u0022\u003EAdventurous activity permit scheme - approved assessors\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022file:///C:/%7blocalLink:umb:/media/5aa19970d63d4cfa8d8c49ff994f3333%7d\u0022 title=\u0022Activity Assessors Qualification Table October 2024\u0022\u003E\u003C/a\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/recruiting-and-managing-volunteers/\u0022\u003EManaging Volunteers\u003C/a\u003E\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003E\u003Ca href=\u0022file:///C:/%7blocalLink:umb:/document/7c5838c71dbf49e1a8a2a3a389caeeec%7d\u0022 title=\u0022Approving Activities - Guidance for Commissioners\u0022\u003EApproving Activities - Guidance for Lead Volunteers\u003C/a\u003E\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003E\u003Ca href=\u0022file:///C:/volunteers/running-your-section/programme-guidance/activity-permit-scheme/moderation/\u0022 title=\u0022Moderation\u0022\u003EAdventurous Activity Permit Scheme \u2013 Moderation\u003C/a\u003E\u003C/li\u003E\n\u003C/ul\u003E","link":null,"colour":"#f1f1f1","title":"Associated reading","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""}]}],"config":null}]},"sections":[{"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch3 class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E1. Supporting Activity Assessors\u003C/strong\u003E\u003C/h3\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EManaging Assessors Accreditation\u003C/strong\u003E\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E1.\u003C/strong\u003E\u0026nbsp;Identify potential Activity Assessors\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E2.\u003C/strong\u003E\u0026nbsp;Make sure assessors have the relevant external qualifications for their role\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E3.\u003C/strong\u003E\u0026nbsp;Make sure assessors qualifications are current and they can show recent commitment to that activity\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E4.\u003C/strong\u003E\u0026nbsp;Promote funding opportunities to potential assessors.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E5.\u003C/strong\u003E\u0026nbsp;Make sure that assessors have the correct qualities for the role\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E6.\u003C/strong\u003E\u0026nbsp;Make sure the accreditation is appropriately recorded on the membership system\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E7.\u003C/strong\u003E\u0026nbsp;Arrange for the applicant to complete the appropriate internal and criminal record checks.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E8.\u003C/strong\u003E\u0026nbsp;Induct the new Assessor into their role\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E9.\u003C/strong\u003E\u0026nbsp;Make sure that the Assessor has a Learning Adviser to support them through their learning\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003ECarry out the role of an Assessor\u003C/strong\u003E\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E1.\u003C/strong\u003E\u0026nbsp;Facilitate the organisation of assessment courses\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E2.\u003C/strong\u003E\u0026nbsp;Facilitate a system which allows assessors to review and compare previous assessments\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E3.\u003C/strong\u003E\u0026nbsp;Facilitate opportunities for assessors to work with or shadow other assessors\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E4.\u003C/strong\u003E\u0026nbsp;Facilitate opportunities for assessors to work with assessors from other Counties\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E5.\u003C/strong\u003E\u0026nbsp;Make sure opportunities for assessors to carry out CPD\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E6.\u003C/strong\u003E\u0026nbsp;Carry out informal ongoing reviews with assessors\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EReview accreditation\u003C/strong\u003E\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E1.\u003C/strong\u003E\u0026nbsp;Carry out a formal review for each Assessor at the end of the period of accreditation\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E2.\u003C/strong\u003E\u0026nbsp;Make sure the Assessor has completed a disclosure check within the previous five years\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E3.\u003C/strong\u003E\u0026nbsp;Make sure the Assessor still holds the relevant external qualification for their role\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E4.\u003C/strong\u003E\u0026nbsp;Make sure the Assessor has validated module 25 for Activity Assessors\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E5.\u003C/strong\u003E\u0026nbsp;Make sure the Assessor has CPD (minimum one day internal, one day external/technical) within the period of their appointment.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E6.\u003C/strong\u003E\u0026nbsp;Promote funding opportunities to support with CPD.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E7.\u003C/strong\u003E\u0026nbsp;Ensure the Assessor has a continued understanding of their role and identify any gaps or training requirements\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E8.\u003C/strong\u003E Make sure the Assessor has the time, enthusiasm and energy for the role\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3 class=\u0022MsoNormal\u0022\u003E2. Supporting those applying for permits and facilitating opportunities for them\u003C/h3\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E1.\u003C/strong\u003E\u0026nbsp;Make sure volunteers understand the permit scheme and the opportunities it provides\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E2.\u003C/strong\u003E\u0026nbsp;Manage assessment courses\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E3.\u003C/strong\u003E\u0026nbsp;Promote assessment opportunities to volunteers\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E4.\u003C/strong\u003E\u0026nbsp;Help find Assessors for permit applicants\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E5.\u003C/strong\u003E\u0026nbsp;Promote learning opportunities\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E6.\u003C/strong\u003E\u0026nbsp;Make sure permit holders are aware of expiration dates\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E7.\u003C/strong\u003E Promote funding opportunities to potential permit holders\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3 class=\u0022MsoNormal\u0022\u003E3. Supporting Lead Volunteers / Permit Approvers with their role within the activity permit scheme\u003C/h3\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E1.\u003C/strong\u003E\u0026nbsp;Make sure Lead volunteers / Permit Approvers are aware of their role within the permit scheme\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E2.\u003C/strong\u003E\u0026nbsp;Make sure Lead volunteers / Permit Approvers know where to get support for their role within the permit scheme\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E3.\u003C/strong\u003E Make sure Lead volunteers / Permit Approvers are correctly \u0026nbsp;processing permits on the membership system\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3 class=\u0022MsoNormal\u0022\u003E4. Carrying out the annual County moderation of the activity permit scheme\u003C/h3\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E1.\u003C/strong\u003E\u0026nbsp;Moderate the County activity permit scheme management using the self-moderation form\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E2.\u003C/strong\u003E\u0026nbsp;Identify action plans to meet areas that have not been met\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E3.\u003C/strong\u003E\u0026nbsp;Agree moderation and action plans with County Lead volunteers\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E4.\u003C/strong\u003E\u0026nbsp;Carry out any action plans that have been assigned to you\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003E5.\u003C/strong\u003E Send the completed moderation form to UKHQ if your County has been selected for sampling\u003C/p\u003E","gtmId":"","gtmClass":""}]},{"items":[{"type":"Promo","cta":"","body":"\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/grants-and-funds-for-your-local-group/\u0022\u003EGrants and funds for your local group\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/activity-permit-scheme/approved-assessors/\u0022 title=\u0022Approved Assessors\u0022\u003EAdventurous activity permit scheme - approved assessors\u003C/a\u003E\u003Ca href=\u0022file:///C:/%7blocalLink:umb:/media/5aa19970d63d4cfa8d8c49ff994f3333%7d\u0022 title=\u0022Activity Assessors Qualification Table October 2024\u0022\u003E\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/recruiting-and-managing-volunteers/\u0022\u003EManaging Volunteers\u003C/a\u003E\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003E\u003Ca href=\u0022file:///C:/%7blocalLink:umb:/document/7c5838c71dbf49e1a8a2a3a389caeeec%7d\u0022 title=\u0022Approving Activities - Guidance for Commissioners\u0022\u003EApproving Activities - Guidance for Lead Volunteers\u003C/a\u003E\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003E\u003Ca href=\u0022file:///C:/volunteers/running-your-section/programme-guidance/activity-permit-scheme/moderation/\u0022 title=\u0022Moderation\u0022\u003EAdventurous Activity Permit Scheme \u2013 Moderation\u003C/a\u003E\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003E\u003Cspan style=\u0022font-size: 12.0pt; line-height: 115%; font-family: \u0027Aptos\u0027,sans-serif; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Aptos; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: \u0027Times New Roman\u0027; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-GB; mso-fareast-language: EN-US; mso-bidi-language: AR-SA;\u0022\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://prod-umbraco-core.azurewebsites.net/media/00lodnyp/external-assessor-guidance-october-2024.pdf\u0022 target=\u0022_blank\u0022 title=\u0022External Assessor Guidance, October 2024\u0022\u003EGuidance for External Assessors\u003C/a\u003E\u003C/span\u003E\u003C/li\u003E\n\u003C/ul\u003E","link":null,"colour":"#f1f1f1","title":"Associated reading","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""}]}],"config":null}]},"prev":null,"next":{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/1-supporting-activity-assessors/","title":"1. Supporting Activity Assessors"},"allParts":[{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/action-points/","title":"Action Points"},{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/1-supporting-activity-assessors/","title":"1. Supporting Activity Assessors"},{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/2-supporting-those-applying-for-permits-and-facilitating-opportunities-for-them/","title":"2. Supporting those applying for permits and facilitating opportunities for them"},{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/3-supporting-lead-volunteers-and-permit-approvers-with-their-role-within-the-activity-permit-scheme/","title":"3. Supporting Lead Volunteers and Permit Approvers with their role within the activity permit scheme"},{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/4-carrying-out-the-annual-county-moderation-of-the-activity-permit-scheme/","title":"4. Carrying out the annual County moderation of the activity permit scheme"}],"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/action-points/","id":50254,"nodeName":"Action Points","title":"Action Points","type":"codexPart","image":null,"assets":null,"headerOptions":{"headerTitle":"Action Points","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC81MDI1NCJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/action-points/"},{"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Ch3 class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EAccreditation\u003C/strong\u003E\u003C/h3\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThe accreditation of Activity Assessors starts with identifying people with the potential to hold these roles. They will need to be people who are active within the activity, often outside as well as inside Scouting. It may be they are people who have been members of County Programme Teams for a while and you have supported them through the process of gaining skills and experience so that they can gain the qualifications required, or it may be that you can identify practitioners currently outside Scouting who are happy to come in and use their skills for this specific role.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EAssessors must hold a full role within the County Programme team. For more information, please see the volunteering \u003Ca href=\u0022https://www.scouts.org.uk/volunteers/volunteer-experience/welcome/joining-journey/\u0022\u003Ejoining journey\u003C/a\u003E.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThe accreditation can then be added by yourself (MAPS) to the membership system.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EYou will need to check that they have the required qualifications in line with the \u003Ca href=\u0022/por/16-adult-roles/1611-tables/\u0022 title=\u002216.11 Tables\u0022\u003EActivity assessor Qualification table in POR\u003C/a\u003E\u003Ca href=\u0022\u0022 title=\u0022Activity Assessors Qualification Table October 2024\u0022\u003E\u003C/a\u003E. For some activities, these qualifications expire over time if not renewed and some NGBs require ongoing membership to keep the qualification valid. You will also need to make sure they understand and have the correct qualities for the role. Being expert technically at an activity does not automatically make someone a good Assessor.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThere are funding opportunities to help members gain the qualifications required to be an Activity Assessor.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThe forms (if used) need to be sent to the County Appointments Secretary, who will record details of this role on Compass and forward to the County Appointments Advisory Committee for approval. The role will show as Provisional until details of the disclosure check are added at which point it will become Full.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EAlthough the induction process covers all elements of the appointment (everything you have done for the Assessor so far is part of this), once they are appointed they must have a formal induction so that they are fully aware of everything to do with their role. This should cover areas such as what their role includes, what support is available, useful contacts, how the County deals with assessments etc. It\u0027s critically important that this induction takes place for all new Assessors so that they are not just left in their new role not knowing what is happening.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EInduction is an ongoing process that may last several months. Along with an induction, as an adult member in a new role, all Assessors must be assigned a Learning Adviser. The \u00A0Learning Adviser will be able to support the Assessor through Module 1 and Module 25 for Activity Assessors, which is the required training for Assessors, and put together a Personal Learning Plan for any other training needs identified based on the individual involved.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3 class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003ECarry out the role of an Assessor\u003C/strong\u003E\u003C/h3\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EOnce accredited, Assessors will need support in carrying out their role. The main areas for this are likely to be:\u003C/p\u003E\n\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l3 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EThe organisation of assessment courses. It\u0027s recognised that assessments with multiple Assessors and applicants are better than one-on-one assessments in most cases. Arranging assessment courses allows you to get the most Assessors and applicants involved at one time so that ideas can be shared, different opinions sought etc. It can also allow you to keep costs down, work with Assessors from other Counties and promote your courses to potential applicants from other Counties. Having course dates organised also allows your Assessors to plan what time they can give to Scouting and allows applicants to find courses at times that are good for them.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EAs MAPS you are in a position to work with your Assessors, and any others who will be involved, to put together a diary of assessment courses across the activities. You are also in a position to liaise with MAPS from other Counties to make the best use of Assessors on a Regional basis by having Assessors working with those from\u00A0other Counties, co-ordinating diaries to avoid conflicts, making sure there are opportunities for leaders right across the Region etc.\u003C/p\u003E\n\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l2 level1 lfo2; tab-stops: list 36.0pt;\u0022\u003EFacilitate opportunities for your assessors to work with each other. This will include working with and shadowing other assessors, working with assessors from other Counties, and running assessor meetings so that assessors can discuss previous assessments that they have carried out.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EShadowing other assessors and working with assessors from other Counties are most easily covered through assessment courses run across Counties, but you will also need to help facilitate this for your other assessors, particularly for activities where there are few assessors and few permit applications, so less opportunities to run assessment courses. This could be through putting them in contact with other assessors of similar activities or letting them know when assessment courses are running for other activities that they could attend.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EAssessor meetings are important to provide peer support for your assessors and also to allow any assessment that was seen by only one assessor to be discussed. This is important to help provide a level standard of assessing across all assessors, and where this is combined with other Counties, a level standard of assessing across Counties. Assessors should talk openly about their assessments and decisions made in a safe environment.\u003C/p\u003E\n\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l4 level1 lfo3; tab-stops: list 36.0pt;\u0022\u003EMake sure your Assessors have opportunities for Continued Personal Development (CPD). It is vital that all Assessors stay up to date with their activity and with the skills they will need for assessing. You should be able to help provide the opportunities for this, possibly including finding NGB updates or workshops for them to attend, bringing in technical advisers to run workshops and update sessions, or running County or Regional Assessor workshops.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EIf you are running your own workshops, then the UKHQ can provide support to you in putting this together and running it.\u003C/p\u003E\n\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l1 level1 lfo4; tab-stops: list 36.0pt;\u0022\u003EThe minimum CPD requirement for all Assessors is two days (14 hours) within the five years of their accreditation and should include at least one day internally within Scouting and at least one day of external/technical updates.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThis should however be seen as a minimum rather than a target.\u003C/p\u003E\n\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo5; tab-stops: list 36.0pt;\u0022\u003EProviding ongoing support to your Assessors through informal ongoing reviews. These are particularly important for Assessors as their role is likely to be more sporadic in its time commitment than other roles that have ongoing contact with the same members of Scouting. There is no set format for informal reviews as this will differ depending on the circumstances and individuals involved, but the important areas are the Assessor feels involved and needed, they are a source of support, they are informal and regular, they are appropriate to the situation, and they are treated as important.\u003C/li\u003E\n\u003C/ul\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3 class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EReview accreditations\u003C/strong\u003E\u003C/h3\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThe Assessor\u0027s accreditation must be reviewed at the end of the accreditation period (generally five years). This will help decide whether the Assessor appointment should be renewed or cancelled, or whether the Assessor wishes to change role.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EPlease be aware that accreditations will not be valid should the relevant member\u0027s role lapse.\u0026nbsp; Renewal of accreditation is only possible with a member who holds a full role \u2013 please refer to POR 16.3.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EDuring this process, you must make sure:\u003C/p\u003E\n\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EThe qualification required for their accreditation remains valid. For some activities, these qualifications expire over time if not renewed and some NGBs require ongoing membership to keep the qualification valid.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EThey have validated module 25 for Activity Assessors.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EThey have a minimum of two days (14 hours) of Continued Personal Development within the last five years.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThis should be a minimum rather than a target and should include at least one day of internal Scouting and at least one day of external / technical ongoing learning. Internal workshops are likely to be run by Scout Counties or Regions, while external ongoing learning could be update workshops run by NGBs, days out with Technical Advisers looking at up-to-date techniques and practises, or training days for further qualifications. Funding is available to help with CPD and getting a technical adviser to support.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EAs well as these specific checks of the Assessor if they are going to renew the role it is important that the Assessor has a continued understanding of their role and what is expected of them. This should allow both the Assessor and you to identify any training opportunities or needs they may have. And lastly, the Assessor must remain enthused about the role, has the time and energy to carry it out, and critically, is happy to continue.\u003C/p\u003E","gtmId":"","gtmClass":""}]},{"items":[{"type":"Promo","cta":"","body":"\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/grants-and-funds-for-your-local-group/\u0022\u003EGrants and funds for your local group\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/activity-permit-scheme/approved-assessors/\u0022 title=\u0022Approved Assessors\u0022\u003EAdventurous activity permit scheme - approved assessors\u003C/a\u003E\u003Cspan style=\u0022font-size: 12.0pt; line-height: 115%; font-family: \u0027Aptos\u0027,sans-serif; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Aptos; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: \u0027Times New Roman\u0027; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-GB; mso-fareast-language: EN-US; mso-bidi-language: AR-SA;\u0022\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://prod-cms.scouts.org.uk/media/19812/external-assessor-qualifications-feb-2023.pdf\u0022 target=\u0022_blank\u0022\u003E\u003C/a\u003E\u0026nbsp;\u003C/span\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/recruiting-and-managing-volunteers/\u0022\u003EManaging Volunteers\u003C/a\u003E\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003E\u003Ca href=\u0022file:///C:/%7blocalLink:umb:/document/7c5838c71dbf49e1a8a2a3a389caeeec%7d\u0022 title=\u0022Approving Activities - Guidance for Commissioners\u0022\u003EApproving Activities - Guidance for Lead Volunteers\u003C/a\u003E\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003E\u003Ca href=\u0022file:///C:/volunteers/running-your-section/programme-guidance/activity-permit-scheme/moderation/\u0022 title=\u0022Moderation\u0022\u003EAdventurous Activity Permit Scheme \u2013 Moderation\u003C/a\u003E\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003E\u003Cspan style=\u0022font-size: 12.0pt; line-height: 115%; font-family: \u0027Aptos\u0027,sans-serif; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Aptos; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: \u0027Times New Roman\u0027; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-GB; mso-fareast-language: EN-US; mso-bidi-language: AR-SA;\u0022\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://prod-umbraco-core.azurewebsites.net/media/00lodnyp/external-assessor-guidance-october-2024.pdf\u0022 target=\u0022_blank\u0022 title=\u0022External Assessor Guidance, October 2024\u0022\u003EGuidance for External Assessors\u003C/a\u003E\u003C/span\u003E\u003C/li\u003E\n\u003C/ul\u003E","link":null,"colour":"#f1f1f1","title":"Associated reading","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""}]}],"config":null}]},"prev":{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/action-points/","title":"Action Points"},"next":{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/2-supporting-those-applying-for-permits-and-facilitating-opportunities-for-them/","title":"2. Supporting those applying for permits and facilitating opportunities for them"},"allParts":[{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/action-points/","title":"Action Points"},{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/1-supporting-activity-assessors/","title":"1. Supporting Activity Assessors"},{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/2-supporting-those-applying-for-permits-and-facilitating-opportunities-for-them/","title":"2. Supporting those applying for permits and facilitating opportunities for them"},{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/3-supporting-lead-volunteers-and-permit-approvers-with-their-role-within-the-activity-permit-scheme/","title":"3. Supporting Lead Volunteers and Permit Approvers with their role within the activity permit scheme"},{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/4-carrying-out-the-annual-county-moderation-of-the-activity-permit-scheme/","title":"4. Carrying out the annual County moderation of the activity permit scheme"}],"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/1-supporting-activity-assessors/","id":50251,"nodeName":"1. Supporting Activity Assessors","title":"1. Supporting Activity Assessors","type":"codexPart","image":null,"assets":null,"headerOptions":{"headerTitle":"1. Supporting Activity Assessors","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC81MDI1MSJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/1-supporting-activity-assessors/"},{"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp class=\u0022MsoNormal\u0022\u003EWhile the permit scheme is an enabling device, designed to allow volunteers within Scouting to lead adventurous activities without the need for external professional level qualifications, to some volunteers without an understanding of the scheme it can seem like a barrier to the provision of activities. It is therefore important that you make sure volunteers in your County are aware of the opportunities it can provide and the way it can be personalised to the level they wish to lead. This could be through; providing contact details for volunteers to get advice and information, attending Team meetings to explain the scheme and its benefits, providing information stands at County and District events, or any other method that you find works for you locally.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EAs mentioned in \u2018Supporting Activity Assessors\u2019 the most effective style of assessment is assessment courses which need to be promoted widely throughout your County and beyond. Along with assessment courses, there will also be times when applicants will need to find an individual Assessor. This may be for an activity that you have no assessment courses running, for a very specialist restriction on a permit that isn\u2019t easily assessed on a course, or due to timescales and availability they are not able to attend any of the assessment courses running. In this situation, there are three ways of finding an Assessor, and applicants will likely appreciate your help in this search. These are:\u003C/p\u003E\n\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EUse the Assessor Search Function within the application form.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EUse an external Assessor. This is someone who has nothing to do with Scouting but has the qualifications required for an external Assessor. They could be a technical adviser that you use in the County to provide learning and assessment, a self-employed instructor working within their activity, or an instructor working at an activity centre or provider. They will need to be given a copy of the relevant assessment checklist and make sure they are aware of what it is they are assessing and what they\u0027re signing off.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EWhile many volunteers will already have the skills needed to get a permit, there will be others who will be looking for additional learning and to gain new skills to bring them up to this level. Providing, finding and promoting these opportunities is important in ensuring volunteers have the skills to be able to lead these activities for young people in Scouting.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EOften this will be through County Programmes Sub Team specialising in a specific activity, \u0026nbsp;so these opportunities will just need to be promoted widely within the County. Other options are to bring in external technical advisers to run specialist courses, to find courses being run by Scout campsites and activity\u0026nbsp;centres, or to promote external activity courses such as NGB courses.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThere is funding available to potential permit holders to help them attend permit assessments.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EAnd finally, all permit holders must be aware of when their permit expires. Once a permit has expired that leader will not be able to lead the activity anymore until they have gained a new one, so they should be aware of the expiry date so that they can arrange to see an Assessor to be assessed for a new one before this happens. Reports of all permits, including expiry dates, can be pulled off the membership system, the membership system will also notify members directly.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EA system of regularly checking this and informing permit holders whose expiry date is imminent can be set up. This may be something that you need to check Districts are doing, or it may be the County decides to look after themselves.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EConsideration should also be made for checking local records for the expiry of Under 18s permits and notifying/supporting their renewal.\u003C/p\u003E","gtmId":"","gtmClass":""}]},{"items":[{"type":"Promo","cta":"","body":"\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/grants-and-funds-for-your-local-group/\u0022\u003EGrants and funds for your local group\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/activity-permit-scheme/approved-assessors/\u0022 title=\u0022Approved Assessors\u0022\u003EAdventurous activity permit scheme - approved assessors\u003C/a\u003E\u003Ca href=\u0022file:///C:/%7blocalLink:umb:/media/5aa19970d63d4cfa8d8c49ff994f3333%7d\u0022 title=\u0022Activity Assessors Qualification Table October 2024\u0022\u003E\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/recruiting-and-managing-volunteers/\u0022\u003EManaging Volunteers\u003C/a\u003E\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003E\u003Ca href=\u0022file:///C:/%7blocalLink:umb:/document/7c5838c71dbf49e1a8a2a3a389caeeec%7d\u0022 title=\u0022Approving Activities - Guidance for Commissioners\u0022\u003EApproving Activities - Guidance for Lead Volunteers\u003C/a\u003E\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003E\u003Ca href=\u0022file:///C:/volunteers/running-your-section/programme-guidance/activity-permit-scheme/moderation/\u0022 title=\u0022Moderation\u0022\u003EAdventurous Activity Permit Scheme \u2013 Moderation\u003C/a\u003E\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003E\u003Cspan style=\u0022font-size: 12.0pt; line-height: 115%; font-family: \u0027Aptos\u0027,sans-serif; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Aptos; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: \u0027Times New Roman\u0027; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-GB; mso-fareast-language: EN-US; mso-bidi-language: AR-SA;\u0022\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://prod-umbraco-core.azurewebsites.net/media/00lodnyp/external-assessor-guidance-october-2024.pdf\u0022 target=\u0022_blank\u0022 title=\u0022External Assessor Guidance, October 2024\u0022\u003EGuidance for External Assessors\u003C/a\u003E\u003C/span\u003E\u003C/li\u003E\n\u003C/ul\u003E","link":null,"colour":"#f1f1f1","title":"Associated reading","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""}]}],"config":null}]},"prev":{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/1-supporting-activity-assessors/","title":"1. Supporting Activity Assessors"},"next":{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/3-supporting-lead-volunteers-and-permit-approvers-with-their-role-within-the-activity-permit-scheme/","title":"3. Supporting Lead Volunteers and Permit Approvers with their role within the activity permit scheme"},"allParts":[{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/action-points/","title":"Action Points"},{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/1-supporting-activity-assessors/","title":"1. Supporting Activity Assessors"},{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/2-supporting-those-applying-for-permits-and-facilitating-opportunities-for-them/","title":"2. Supporting those applying for permits and facilitating opportunities for them"},{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/3-supporting-lead-volunteers-and-permit-approvers-with-their-role-within-the-activity-permit-scheme/","title":"3. Supporting Lead Volunteers and Permit Approvers with their role within the activity permit scheme"},{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/4-carrying-out-the-annual-county-moderation-of-the-activity-permit-scheme/","title":"4. Carrying out the annual County moderation of the activity permit scheme"}],"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/2-supporting-those-applying-for-permits-and-facilitating-opportunities-for-them/","id":50252,"nodeName":"2. Supporting those applying for permits and facilitating opportunities for them","title":"2. Supporting those applying for permits and facilitating opportunities for them","type":"codexPart","image":null,"assets":null,"headerOptions":{"headerTitle":"2. Supporting those applying for permits and facilitating opportunities for them","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC81MDI1MiJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/2-supporting-those-applying-for-permits-and-facilitating-opportunities-for-them/"},{"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp class=\u0022MsoNormal\u0022\u003EA key part of the activity permit scheme lies with the Lead Volunteers, normally District Lead Volunteers but also the County lead Volunteers for those with County roles. As a general rule Lead Volunteers are unlikely to be activities practitioners, so they will need support through their part of the scheme.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThe Lead Volunteer / Permit Approver role starts when they receive a recommendation via the membership system (or for those under 18\u0027s via the assessment form)\u0026nbsp;with a recommendation from an Assessor. At this point, they have a checklist of things to do listed.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThe key points you need to make sure Lead Volunteers / Permit Approvers are aware of are:\u003C/p\u003E\n\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EThey know where to find guidance relating to the Permit Scheme relevant to them\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EThey\u0027re aware that they can\u2019t grant anyone a permit without a recommendation from an Assessor (this must be though the membership system).\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EThat they need to grant (though the membership system for over 18s) or sign (the assessment check sheet for those under 18s) for every permit.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EThat any restrictions they place on a permit need to be justified to the applicant and can\u2019t be blanket restrictions for all permits they grant. This is a combination of the restrictions from each restrictions box on the membership system or the form. They can\u2019t ignore any restrictions recommended by the assessor.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003ESupporting evidence for the recommendation is attached to the recommendation.\u0026nbsp; As a minimum, this includes the assessment check sheet.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EThat all permits must have an expiry date that is no further than five years away.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EThat all permits issued to those under 18 must check all pages and sections of the Assessment check sheet have been completed and a copy of the fully completed given to the permit holder.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EAs well as from yourself they can find support through resources such as.\u003C/p\u003E\n\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l1 level1 lfo2; tab-stops: list 36.0pt;\u0022\u003ECounty Programme Team\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l1 level1 lfo2; tab-stops: list 36.0pt;\u0022\u003EA-Z of Activities\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l1 level1 lfo2; tab-stops: list 36.0pt;\u0022\u003EPermit approver learning\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EFrom November 2024 all adult permits must be applied for and approved via the membership system. As this is a national scheme there must be national records held on who holds a permit. This also allows Counties etc. to see what permit holders there are in their area and allows UKHQ to easily contact them with updates etc. should the need arise. This is the definitive record of what permits have been granted, so if it is not recorded on the membership system then the permit does not exist.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]},{"items":[{"type":"Promo","cta":"","body":"\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/grants-and-funds-for-your-local-group/\u0022\u003EGrants and funds for your local group\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/activity-permit-scheme/approved-assessors/\u0022 title=\u0022Approved Assessors\u0022\u003EAdventurous activity permit scheme - approved assessors\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022file:///C:/%7blocalLink:umb:/media/5aa19970d63d4cfa8d8c49ff994f3333%7d\u0022 title=\u0022Activity Assessors Qualification Table October 2024\u0022\u003E\u003C/a\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/recruiting-and-managing-volunteers/\u0022\u003EManaging Volunteers\u003C/a\u003E\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003E\u003Ca href=\u0022file:///C:/%7blocalLink:umb:/document/7c5838c71dbf49e1a8a2a3a389caeeec%7d\u0022 title=\u0022Approving Activities - Guidance for Commissioners\u0022\u003EApproving Activities - Guidance for Lead Volunteers\u003C/a\u003E\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003E\u003Ca href=\u0022file:///C:/volunteers/running-your-section/programme-guidance/activity-permit-scheme/moderation/\u0022 title=\u0022Moderation\u0022\u003EAdventurous Activity Permit Scheme \u2013 Moderation\u003C/a\u003E\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003E\u003Cspan style=\u0022font-size: 12.0pt; line-height: 115%; font-family: \u0027Aptos\u0027,sans-serif; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Aptos; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: \u0027Times New Roman\u0027; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-GB; mso-fareast-language: EN-US; mso-bidi-language: AR-SA;\u0022\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://prod-umbraco-core.azurewebsites.net/media/00lodnyp/external-assessor-guidance-october-2024.pdf\u0022 target=\u0022_blank\u0022 title=\u0022External Assessor Guidance, October 2024\u0022\u003EGuidance for External Assessors\u003C/a\u003E\u003C/span\u003E\u003C/li\u003E\n\u003C/ul\u003E","link":null,"colour":"#f1f1f1","title":"Associated reading","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""}]}],"config":null}]},"prev":{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/2-supporting-those-applying-for-permits-and-facilitating-opportunities-for-them/","title":"2. Supporting those applying for permits and facilitating opportunities for them"},"next":{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/4-carrying-out-the-annual-county-moderation-of-the-activity-permit-scheme/","title":"4. Carrying out the annual County moderation of the activity permit scheme"},"allParts":[{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/action-points/","title":"Action Points"},{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/1-supporting-activity-assessors/","title":"1. Supporting Activity Assessors"},{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/2-supporting-those-applying-for-permits-and-facilitating-opportunities-for-them/","title":"2. Supporting those applying for permits and facilitating opportunities for them"},{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/3-supporting-lead-volunteers-and-permit-approvers-with-their-role-within-the-activity-permit-scheme/","title":"3. Supporting Lead Volunteers and Permit Approvers with their role within the activity permit scheme"},{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/4-carrying-out-the-annual-county-moderation-of-the-activity-permit-scheme/","title":"4. Carrying out the annual County moderation of the activity permit scheme"}],"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/3-supporting-lead-volunteers-and-permit-approvers-with-their-role-within-the-activity-permit-scheme/","id":50253,"nodeName":"3. Supporting Lead Volunteers and Permit Approvers with their role within the activity permit scheme","title":"3. Supporting Lead Volunteers and Permit Approvers with their role within the activity permit scheme","type":"codexPart","image":null,"assets":null,"headerOptions":{"headerTitle":"3. Supporting Lead Volunteers and Permit Approvers with their role within the activity permit scheme","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"","subHeader":"","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC81MDI1MyJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/3-supporting-lead-volunteers-and-permit-approvers-with-their-role-within-the-activity-permit-scheme/"},{"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp class=\u0022MsoNormal\u0022\u003EModeration of the activity permit scheme is a key part of the process, both to make sure that our young people are as safe as is practicable when taking part in adventurous activities and to be able to show that our internal permit scheme is robust and well managed. You have a key role in moderating the activity permit scheme within your County. This starts with carrying out the annual moderation. This needs to be done by the end of January each year, but you can start it whenever you like to make sure it is done on time based on your circumstances.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EA simple tick-box form is provided for carrying out this moderation. Support for this can be found in \u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/adventurous-activity-permit-scheme-moderation/\u0022\u003EAdventurous Activity Permit Scheme \u2013 Moderation\u003C/a\u003E, which includes notes and guidance on each of the standards within the moderation form.\u003Cspan style=\u0022color: black; mso-color-alt: windowtext;\u0022\u003E\u003C/span\u003E\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EWhere any minimum standards are not met, you will need to identify an action plan to address this and make sure it will be met. Where any good practice standard is not met, you are also encouraged to identify an action plan to aim towards this standard. There is space next to each standard on the moderation form to note the headlines of any action plan and space at the back of the form for the full action plan. If you need any help and support in putting together these action plans, then please contact UKHQ. Someone from UKHQ will be able to work with you to help put an action plan together.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EOnce your moderation and action plan has been completed, before the end of January, you will need to get it agreed by your County Lead Volunteer. They will agree that it is an accurate representation of the activity permit scheme within the County. You will then need to work with your Lead Volunteer to make sure that the action plans are assigned to suitable people / added to the County work plan and that these are carried out in a timely manner. This could include you carrying out any actions that are assigned to you.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EEach year the UKHQ will collect a sample of completed moderations. This is to allow the Scout Association to identify any trends and document the management and moderation of the permit scheme, it is not an extra check on the selected Counties. If your County has been selected for sampling, you will be contacted in early February and just need to send your completed moderation form to the UKHQ by the end of February.\u003C/p\u003E","gtmId":"","gtmClass":""}]},{"items":[{"type":"Promo","cta":"","body":"\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/grants-and-funds-for-your-local-group/\u0022\u003EGrants and funds for your local group\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/activity-permit-scheme/approved-assessors/\u0022 title=\u0022Approved Assessors\u0022\u003EAdventurous activity permit scheme - approved assessors\u003C/a\u003E\u003Ca href=\u0022file:///C:/%7blocalLink:umb:/media/5aa19970d63d4cfa8d8c49ff994f3333%7d\u0022 title=\u0022Activity Assessors Qualification Table October 2024\u0022\u003E\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/recruiting-and-managing-volunteers/\u0022\u003EManaging Volunteers\u003C/a\u003E\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003E\u003Ca href=\u0022file:///C:/%7blocalLink:umb:/document/7c5838c71dbf49e1a8a2a3a389caeeec%7d\u0022 title=\u0022Approving Activities - Guidance for Commissioners\u0022\u003EApproving Activities - Guidance for Lead Volunteers\u003C/a\u003E\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003E\u003Ca href=\u0022file:///C:/volunteers/running-your-section/programme-guidance/activity-permit-scheme/moderation/\u0022 title=\u0022Moderation\u0022\u003EAdventurous Activity Permit Scheme \u2013 Moderation\u003C/a\u003E\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003E\u003Cspan style=\u0022font-size: 12.0pt; line-height: 115%; font-family: \u0027Aptos\u0027,sans-serif; mso-ascii-theme-font: minor-latin; mso-fareast-font-family: Aptos; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin; mso-bidi-font-family: \u0027Times New Roman\u0027; mso-bidi-theme-font: minor-bidi; mso-ansi-language: EN-GB; mso-fareast-language: EN-US; mso-bidi-language: AR-SA;\u0022\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://prod-umbraco-core.azurewebsites.net/media/00lodnyp/external-assessor-guidance-october-2024.pdf\u0022 target=\u0022_blank\u0022 title=\u0022External Assessor Guidance, October 2024\u0022\u003EGuidance for External Assessors\u003C/a\u003E\u003C/span\u003E\u003C/li\u003E\n\u003C/ul\u003E","link":null,"colour":"#f1f1f1","title":"Associated reading","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""}]}],"config":null}]},"prev":{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/3-supporting-lead-volunteers-and-permit-approvers-with-their-role-within-the-activity-permit-scheme/","title":"3. Supporting Lead Volunteers and Permit Approvers with their role within the activity permit scheme"},"next":null,"allParts":[{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/action-points/","title":"Action Points"},{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/1-supporting-activity-assessors/","title":"1. Supporting Activity Assessors"},{"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/2-supporting-those-applying-for-permits-and-facilitating-opportunities-for-them/","title":"2. 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Carrying out the annual County moderation of the activity permit scheme"}],"link":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/activity-permit-scheme/manager-of-the-activity-permit-scheme-maps/managing-adventurous-activities/4-carrying-out-the-annual-county-moderation-of-the-activity-permit-scheme/","id":50705,"nodeName":"4. Carrying out the annual County moderation of the activity permit scheme","title":"4. Carrying out the annual County moderation of the activity permit scheme","type":"codexPart","image":null,"assets":null,"headerOptions":{"headerTitle":"4. 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