{"alias":"contentPage","byline":null,"standfirst":null,"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EFS120075 (Published July 2026, replacing May 2026)\u003C/strong\u003E\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EIntroduction to the InTouch system\u003C/strong\u003E\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EWhenever any activity, event or meeting is run within Scouts, it\u0027s a requirement that an InTouch system is put in place \u003Ca href=\u0022/por/9-activities/rule-91-all-activities/\u0022 title=\u0022Rule 9.1 Activity Rules \u2013 Application\u0022\u003E\u003Cu\u003E(POR 9.a.1.1)\u003C/u\u003E\u003C/a\u003E. This is to make sure:\u003C/p\u003E\n\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003Eeveryone involved is aware of how communication will take place between the\u0026nbsp;volunteers, young people, parents and carers, and those not at the event\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003Ethere are details of who\u0027s present should anything go wrong and there\u0027s a system in place in the event of an emergency.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThe procedures put in place to make sure this are likely to vary at different types of events due to the differing circumstances and needs. To facilitate this, InTouch is a process that you must follow to make sure that everyone is clear as to what will be put in place for every Scouts event.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EWhen to use an\u0026nbsp;InTouch system\u003C/strong\u003E\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EAs the reasons for having InTouch remain the same for all types of activities and events, an InTouch system needs to be in place for every event or activity within Scouts.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThis is the case from the regular weekly meeting, through to the multiple-week international expedition and from the Beaver Scout games evening, to an adult only residential. Naturally these examples are likely to use very different procedures, but they\u0027ll need to go through the process and define what procedures they\u0027ll be using.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"gridImageBlock","gtmId":"gtmId","gtmClass":"gtmClass","image":"/media/19309/smiling-cub.jpg","width":7000,"height":4667,"altText":"A Cub wearing a green uniform  and yellow and purple necker looks straight ahead at some wood planks.","caption":"","link":null},{"gridType":"RichTextBlock","content":"\u003Ch3 class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003ESetting up an\u0026nbsp;InTouch system\u003C/strong\u003E\u003C/h3\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EHere\u0027s a step-by-step approach guiding you through the process of setting up an InTouch system, as well further guidance on areas and issues to look at within this and suggestions on how these can be managed.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":true,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EAreas to think about:\u003C/strong\u003E\u003C/p\u003E\n\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EHow will you hold the details of all those taking part in an event, and the contact details of their parents and carers, or emergency contact/next of kin, so that they can be accessed as required?\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EWhat system will you use if you need to contact a parent or carer individually? For example,\u00A0informing them of a slight injury to a participant requiring first aid.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EWhat system will you use if you need to contact all parents and carers at the same time? For example, informing them that the coach has been held up and will be back an hour later than previously stated.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EWhat guidelines have you given to parents and carers about how or when they\u0027ll be communicated with throughout the event?\u003C/li\u003E\n\u003C/ul\u003E","label":"1. How will the Volunteers communicate with parents and carers?"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EAreas to think about:\u003C/strong\u003E\u003C/p\u003E\n\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EWhat contact details of the\u0026nbsp;Volunteers\u0026nbsp;will you give to the parents and carers?\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EWhat advice or guidelines will be given to parents and carers as to how to contact the event and when/why communication is expected or appropriate?\u003C/li\u003E\n\u003C/ul\u003E","label":"2. How will parents and carers communicate with you?"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EAreas to think about\u0026nbsp;(not only during peer-led activities, but also when young people are given more independence during volunteer-led activities):\u003C/strong\u003E\u003C/p\u003E\n\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EWhat contact details of the\u0026nbsp;Volunteers\u0026nbsp;will you give to the participants?\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EWhat advice or guidelines will be given to participants as to how to contact the\u0026nbsp;Volunteers?\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EWhat advice or guidelines given to participants as to when/why communication is expected or appropriate?\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EHow will you make sure you follow the \u003Ca href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/young-people-first-yellow-card/\u0022\u003EYellow Card\u003C/a\u003E and \u003Ca href=\u0022https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/supporting-life-issues-and-young-people/digital-safeguarding/staying-safe-online/\u0022\u003EStaying Safe online guidance\u003C/a\u003E?\u003C/li\u003E\n\u003C/ul\u003E","label":"2a. How will Volunteers and young people communicate?"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EAreas to think about:\u003C/strong\u003E\u003C/p\u003E\n\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EWhat system and level (if any) of communication will there be between participants and parents and carers?\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EWill mobile phones, use of social media (or similar) be allowed at the event? If so, what guidelines are in place?\u003C/li\u003E\n\u003C/ul\u003E","label":"3. How will parents and carers and their young people communicate?"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EAreas to think about:\u003C/strong\u003E\u003C/p\u003E\n\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EDo records of all those present need to be held by anyone away from the event and, if so, by who?\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EHow will you contact your Lead Volunteer or their designate in the case of an emergency \u003Cu\u003E\u003Ca href=\u0022https://www.scouts.org.uk/por/7-emergency-procedures/\u0022\u003E(as per POR Chapter 7 - Emergency Procedures)\u003C/a\u003E \u003C/u\u003Eat any point during the event?\u003C/li\u003E\n\u003C/ul\u003E","label":"4. Confirm communication"}]},{"gridType":"gridImageBlock","gtmId":"gtmId","gtmClass":"gtmClass","image":"/media/20283/a-squirrel-leader-is-in-the-middle-of-a-circle-and-about-to-throw-a-ballmin.jpg","width":7000,"height":4667,"altText":"A volunteer in the middle of a circle about to throw a ball to a Squirrel","caption":"","link":null},{"gridType":"RichTextBlock","content":"\u003Ch3 class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EThe process\u003C/strong\u003E\u003C/h3\u003E\n\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003E\u003Cstrong\u003E\u2018Volunteers\u2019\u003C/strong\u003E\u0026nbsp;refers to those volunteers running or at an event, as well as\u0026nbsp;volunteers responsible for an event, but not present.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003E\u003Cstrong\u003E\u2018Parents\u2019\u003C/strong\u003E\u0026nbsp;refers to parents and carers and/or next of kin.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003E\u003Cstrong\u003E\u2018Participants\u2019\u003C/strong\u003E\u0026nbsp;refers to young people taking part in an activity.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003E\u2018\u003Cstrong\u003EMeeting Place\u003C/strong\u003E\u2019 refers to the regular building or location a section, Group, or Unit meet in.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://prod-cms.scouts.org.uk//media/5sglyt00/intouch-process-nov24.png\u0022 target=\u0022_blank\u0022 title=\u0022Intouch Process Nov24\u0022\u003EClick or tap the image to see it in full-screen\u003C/a\u003E.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"gridImageBlock","gtmId":"gtmId","gtmClass":"gtmClass","image":"/media/5sglyt00/intouch-process-nov24.png","width":646,"height":755,"altText":"","caption":"","link":null},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":true,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp class=\u0022MsoNormal\u0022\u003EThe reasons for having InTouch in place are just as valid for the weekly meeting as they are for events away from your meeting place.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003ETherefore, it\u0027s important to have an InTouch system set up for these meetings as well. This doesn\u2019t mean lots of extra work and a third party required every week. It\u0027s simply that you need to go through the process to make sure a system is in place that can then be used for all your meetings.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EIt\u0027s likely that most of, or all of, these things that the InTouch process highlights are things you\u0027ll be doing already, such as:\u003C/p\u003E\n\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003Eparents and carers knowing the phone number for the meeting place and\u0026nbsp;Volunteers\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003Eparents and carers providing their details, including details of next of kin or emergency contact for all new members\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003Ehaving a plan in place for emergencies\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E","label":"Weekly meetings"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp class=\u0022MsoNormal\u0022\u003EIn some situations (possibly events that take place over a longer period or overseas), it can be useful to have a third party/parties away from the event to be the central point for communications.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThis can take the pressure off\u00A0Volunteers\u00A0to allow them to concentrate on running the event.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EIn situations such as these, the third party will need to have the details of everyone attending the event and emergency contact details for their next of kin. They should also have a copy of the \u003Ca style=\u0022mso-comment-reference: JK_1; mso-comment-date: 20241102T1047;\u0022 href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safe-scouting-what-to-do-in-an-emergency/\u0022 title=\u0022Safe Scouting and Emergency Procedures\u0022\u003EPurple Card\u003C/a\u003E\u003C!-- [if !supportAnnotations]--\u003E\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThey\u0027ll need to be available to be contacted throughout the event. As they\u0027ll have the personal and contact details of the young people involved, they\u0027ll also need to have completed an \u003Ca href=\u0022#\u0022 title=\u0022Internal Checks and References\u0022\u003EInternal Checks\u003C/a\u003E.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EIf relying on a third party, it\u0027s important to think about what\u0027ll happen if there\u0027s an incident that requires their involvement, but one of the people affected by the incident is related to or well-known by the third party.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EWould they be in a position to, or be expected to carry out their role? If not, how will that communication take place?\u003C/p\u003E","label":"Third parties"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp class=\u0022MsoNormal\u0022\u003EEach volunteer team will have their own systems of holding records for the young people in their care. This might be through the personal detail record cards, activity information forms, a database or other means.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EIf this is data you already hold, you\u0027ll need to make sure you have a procedure for making sure it\u0027s kept up to date. To avoid duplication of data, it should be possible to use these records for each event (amended as and if necessary), including providing details for any third party involved.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003ERather than filling out any new form, it\u0027ll generally be easier to provide copies of the records you hold for this third party.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EFind out more about \u003Ca href=\u0022https://www.scouts.org.uk/volunteers/running-things-locally/data-protection-and-record-management/\u0022\u003Edata protection and record management\u003C/a\u003E.\u003C/p\u003E","label":"Holding records"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EThe emergency procedures of The Scout Association are clearly defined in \u003Ca href=\u0022https://www.scouts.org.uk/por/7-emergency-procedures/\u0022\u003EPOR Chapter 7\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003ETo make this process as simple and straight forward as possible for those running an event, you can get an \u003Ca rel=\u0022noopener\u0022 href=\u0022https://prod-cms.scouts.org.uk/media/6745/emergency-card-purple-card.pdf\u0022 target=\u0022_blank\u0022\u003EEmergency Procedure Prompt Card\u003C/a\u003E that can be kept on you and in the case of an emergency will take you step by step through the process.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003ETo make this process as simple and straight forward as possible for those running an event, you can get a \u003Ca style=\u0022mso-comment-reference: JK_1; mso-comment-date: 20241102T1049;\u0022 href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safe-scouting-what-to-do-in-an-emergency/\u0022 title=\u0022Safe Scouting and Emergency Procedures\u0022\u003EPurple Card\u003C/a\u003E that can be kept on you and in the case of an emergency will take you step by step through the process.\u003C/p\u003E","label":"Emergency procedures"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp class=\u0022MsoNormal\u0022\u003EIt\u0027s important to include adults within any InTouch system that you have in place.\u0026nbsp;\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThis is the case for adults, such as volunteers and parent/carer helpers, at events for young people, as well as adults at adult only events, such as Scout Network or training events.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EDon\u2019t forget that when referring to \u2018parents and carers\u2019 this scheme also means next of kin or an emergency contact, which is likely to be more relevant for adults.\u003C/p\u003E","label":"Adults at events"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp class=\u0022MsoNormal\u0022\u003EMobile phones and access to the internet can be a very useful tool for your InTouch system. But, there are a number of issues that you need to think about if you\u0027re going to use them:\u003C/p\u003E\n\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EWill there be a signal or internet access where you are? What will you do if there is no signal?\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EWill volunteers use their personal devices or could you have a Group phone?\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EWill you be able to charge the device, and if not, what will you do if the battery dies? You could take a charger, a second device or a portable power bank.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EIf you\u0027re storing all of the contact details on one of these devices, and the battery then dies, how will you find these details if you need them? How will you keep any digital printed copies of personal details safe and secure?\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l1 level1 lfo1; tab-stops: list 36.0pt;\u0022\u003EIf the young people have mobile phones or other devices and contact their parents and carers, or peers, about anything happening during the event, how will you know what\u0026nbsp;has been shared?\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EIt may be useful to have some sort of agreement with the young people and their parent and carers to include areas, such as:\u003C/p\u003E\n\u003Cul style=\u0022margin-top: 0cm;\u0022\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo2; tab-stops: list 36.0pt;\u0022\u003EWhen it\u0027s acceptable to use phones or the internet\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo2; tab-stops: list 36.0pt;\u0022\u003EWhat they\u0027re not acceptable for\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022 style=\u0022mso-list: l0 level1 lfo2; tab-stops: list 36.0pt;\u0022\u003EHow to let volunteers know what information about the event you are sharing.\u003C/li\u003E\n\u003C/ul\u003E","label":"Mobile phones and social media"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp class=\u0022MsoNormal\u0022\u003EFor large scale events, such as jamborees, District or County events, it\u0027s just as important that there\u0027s an InTouch System in place. This is the responsibility of the organisers and also those leading groups attending the event.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThe organiser\u0027s InTouch System will look at what contingents and/or groups are attending and how they communicate with them.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EThe contingents and/or groups system will look at who is a member of their party and how to communicate with their parents and carers.\u003C/p\u003E","label":"Large events"}]},{"gridType":"gridImageBlock","gtmId":"gtmId","gtmClass":"gtmClass","image":"/media/20189/a-scout-and-activity-instructor-are-wearing-helmets-and-getting-ready-to-start-an-activity.jpg","width":6000,"height":4000,"altText":"A Scout in an orange helmet looks at a Scout Adventures volunteer getting ready to start an activity.","caption":"","link":null},{"gridType":"RichTextBlock","content":"\u003Ch3\u003E\u003Cspan\u003EExamples of different types of InTouch systems\u003C/span\u003E\u003C/h3\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EHere are some examples of the different types of InTouch system that should be set up for different events. They\u0027re included to demonstrate best practice in Scouts.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":true,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cdiv class=\u0022ListContainerWrapper SCXW148899169 BCX0\u0022\u003E\n\u003Cp\u003E\u003Cspan class=\u0022NormalTextRun SCXW148899169 BCX0\u0022\u003E\u003Cstrong\u003E1. \u003C/strong\u003EThe leader in charge and the volunteer team have up-to-date personal, medical, and emergency contact details for all the Scouts and volunteers.\u003C/span\u003E\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022ListContainerWrapper SCXW148899169 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW148899169 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW148899169 BCX0\u0022\u003E\u003Cstrong\u003E2. \u003C/strong\u003EParents/carers receive the Scout Team Leader\u2019s contact details when their child joins.\u003C/span\u003E\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022ListContainerWrapper SCXW148899169 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW148899169 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW148899169 BCX0\u0022\u003E\u003Cstrong\u003E3.\u003C/strong\u003E Contact details\u003Cspan\u003E\u00A0\u003C/span\u003Eare regularly checked\u003Cspan\u003E\u00A0and updated for accuracy.\u003C/span\u003E\u003C/span\u003E\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022ListContainerWrapper SCXW148899169 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW148899169 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW148899169 BCX0\u0022\u003E\u003Cstrong\u003E4. \u003C/strong\u003EThe use of mobile phones by the Scouts\u003Cspan\u003E\u00A0\u003C/span\u003Eis discouraged\u003Cspan\u003E\u00A0during the meeting, as there is no need for them to communicate with parents/carers.\u003C/span\u003E\u003C/span\u003E\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022ListContainerWrapper SCXW148899169 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW148899169 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW148899169 BCX0\u0022\u003E\u003Cstrong\u003E5. \u003C/strong\u003EThe leader in charge has the Group/District Lead Volunteer contact details and a copy of the \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safe-scouting-what-to-do-in-an-emergency/\u0022 title=\u0022Safe Scouting: What to do in an emergency\u0022\u003EPurple Card\u003C/a\u003E.\u003C/span\u003E\u00A0\u003C/p\u003E\n\u003C/div\u003E","label":"A Scout troop meeting at their usual meeting place "},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cdiv class=\u0022SCXW233849557 BCX0\u0022\u003E\n\u003Cdiv class=\u0022ListContainerWrapper SCXW233849557 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW233849557 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW233849557 BCX0\u0022\u003E\u003Cstrong\u003E1.\u003C/strong\u003E The leader in charge and the volunteer team have access to up-to-date personal, medical, and emergency contact details for all the Beavers and volunteers.\u003C/span\u003E\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022SCXW233849557 BCX0\u0022\u003E\n\u003Cdiv class=\u0022ListContainerWrapper SCXW233849557 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW233849557 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW233849557 BCX0\u0022\u003E\u003Cstrong\u003E2. \u003C/strong\u003EParents/carers\u003Cspan\u003E\u00A0\u003C/span\u003Eare given\u003Cspan\u003E\u00A0the Beaver Team Leader\u0027s contact details when their child first joins, and the team members\u0027 contact details if these differ from those used when visiting places away from the meeting place.\u003C/span\u003E\u003C/span\u003E\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022ListContainerWrapper SCXW233849557 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW233849557 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW233849557 BCX0\u0022\u003E\u003Cstrong\u003E3. \u003C/strong\u003ERegular checks\u003Cspan\u003E\u00A0\u003C/span\u003Eare made\u003Cspan\u003E\u00A0to make sure personal,\u00A0\u003C/span\u003Emedical\u003Cspan\u003E\u00A0and emergency contact details are correct and current.\u003C/span\u003E\u003C/span\u003E\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022ListContainerWrapper SCXW233849557 BCX0\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW233849557 BCX0\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW233849557 BCX0\u0022\u003E\u003Cstrong\u003E4. \u003C/strong\u003EContact details for the Group/District Lead Volunteer and have a copy of the \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safe-scouting-what-to-do-in-an-emergency/\u0022 title=\u0022Safe Scouting: What to do in an emergency\u0022\u003EPurple Card\u003C/a\u003E to hand.\u003C/span\u003E\u00A0\u003C/p\u003E\n\u003C/div\u003E\n\u003C/div\u003E","label":"A Beaver meeting where they visit the local park"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cstrong\u003E1. \u003C/strong\u003EThe leader in charge and the volunteer team have access (including physical copies if needed) to up-to-date personal, medical, and emergency contact details for everyone attending the camp.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2. \u003C/strong\u003EParents/carers are provided with the leader-in-charge\u2019s contact number for emergencies only and should contact the designated InTouch person first for any questions or concerns.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E3. \u003C/strong\u003EThe InTouch contact holds a full list of attendees and is regularly updated by the camp team for any changes, including arrivals and departures.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4. \u003C/strong\u003EThe InTouch contact shares updates with parents/carers through agreed communication channels (e.g., social media, messaging app, or website). Parents/carers are reminded that they will only be contacted directly if there is a problem.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5. \u003C/strong\u003EYoung people are discouraged from using phones during activities to avoid distractions. If they wish to contact parents/carers, they should speak to the volunteer team first.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E6. \u003C/strong\u003EThe leader in charge and the volunteer team have contact details for the District Lead Volunteer and a District Leadership Team Member, including availability. Attendance details are left with the Group Lead Volunteer. A copy of the\u0026nbsp;\u003Cspan class=\u0022NormalTextRun SCXW43489448 BCX0\u0022\u003E\u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safe-scouting-what-to-do-in-an-emergency/\u0022 title=\u0022Safe Scouting: What to do in an emergency\u0022\u003EPurple Card\u003C/a\u003E is available.\u003C/span\u003E\u003C/p\u003E","label":"A week-long summer camp at a campsite in a neighbouring County "},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cstrong\u003E1. \u003C/strong\u003EThe leader in charge and the volunteer team have access to the personal, medical and emergency contact details of everyone attending the trip, including the volunteers supporting the trip. There is a landline phone at the hostel where they are staying.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2. \u003C/strong\u003EParents/carers are given the leader in charge\u0027s contact details and the number for the hostel being used. They are reminded to use these in an emergency.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E3. \u003C/strong\u003EExplorers can communicate with those not attending the trip, but they should not disrupt the activities. Any issues or concerns with the trip are discussed with the leader in charge.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4. \u003C/strong\u003EThe leader-in-charge has the contact details for the District Lead Volunteer and has provided the 14-24 Team Leader with information about their programme and trip itinerary. A copy of the \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safe-scouting-what-to-do-in-an-emergency/\u0022 title=\u0022Safe Scouting: What to do in an emergency\u0022\u003EPurple Card\u003C/a\u003E is available.\u00A0\u003C/p\u003E","label":"An Explorer Scout weekend trip to go climbing in a remote part of the UK"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cstrong\u003E1. \u003C/strong\u003EMembers provide next-of-kin details to the event organisers upon arrival and retain these records for the duration of the event.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2. \u003C/strong\u003EOrganisers have a dedicated mobile phone line, which has been shared with network members for attendees to contact them, and an event social media channel and website page for general updates.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E3. \u003C/strong\u003EOrganisers hold contact details for the County Lead Volunteer, maintain a central record of attendees and their next-of-kin details, and have a copy of the Purple Card.\u0026nbsp;\u003C/p\u003E","label":"A Scout Network weekend social and activity event "},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cstrong\u003E1. \u003C/strong\u003EThe Team Leader and the leader in charge of the watersports event hold emergency contact details for all attendees.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2. \u003C/strong\u003EThe Team Leader\u0027s contact details are included in the event information, which is accessible to the leader in charge and the delivery team, and also includes a copy of the \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safe-scouting-what-to-do-in-an-emergency/\u0022 title=\u0022Safe Scouting: What to do in an emergency\u0022\u003EPurple Card\u003C/a\u003E.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E3. \u003C/strong\u003EThere are no restrictions on attendees communicating with home.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4. \u003C/strong\u003EThe Team Leader has contact details for the County Lead Volunteer and an up-to-date attendance list.\u00A0\u003C/p\u003E","label":"A County Programme Team watersports training and assessment weekend "},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cstrong\u003E1. \u003C/strong\u003EThe Team Leader holds and maintains personal details for all Explorers and will have access to them throughout the weekend, including physical copies if needed by the leader in charge.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2. \u003C/strong\u003EAs the Team Leader will be at home, an agreed method of communication with the leader in charge on the ground will be used.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E3. \u003C/strong\u003EVolunteers ensure all contact details are up to date before the expedition.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4. \u003C/strong\u003EAll parents and carers are given the contact details of the leader in charge when their young people first join.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5. \u003C/strong\u003EAll expedition members are given the contact details of their leader in charge.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E6. \u003C/strong\u003EThe leader in charge and the support team have mobile numbers for all expedition members and for the accommodation.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E7. \u003C/strong\u003EExpedition members identify phone locations along the route in case mobiles fail and agree with the leader in charge on any check-in times.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E8. \u003C/strong\u003EParents/carers and Explorers are informed that there is no need to communicate during the expedition.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9. \u003C/strong\u003EIf a problem arises, the leader in charge or the Team Leader, as the designated InTouch contact, will contact parents/carers, as Explorers may not be able to do so themselves.\u00A0\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10. \u003C/strong\u003EThe Team Leader and leader in charge have contact details for the District Lead Volunteer and a list of who is taking part in the expedition. A copy of the \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safe-scouting-what-to-do-in-an-emergency/\u0022 title=\u0022Safe Scouting: What to do in an emergency\u0022\u003EPurple Card\u003C/a\u003E is available.\u00A0\u003C/p\u003E","label":"A peer-led hike through a National Park "},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cstrong\u003E1. \u003C/strong\u003EThe leader in charge and the volunteer team have access (including physical copies if needed) to up-to-date personal, medical, and emergency contact details for all participants. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2. \u003C/strong\u003EParents/carers are provided with the leader-in-charge\u2019s mobile number and the Centre\u2019s phone number for emergencies only.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E3. \u003C/strong\u003EA full adult member of The Scout Association in the UK acts as the InTouch contact. They hold full attendance details and will share updates with parents/carers if needed. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4. \u003C/strong\u003EThe InTouch contacts use agreed communication channels (e.g., website, social media, messaging app) to provide updates. Parents/carers are reminded that no direct contact usually means everything is going well. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5. \u003C/strong\u003EMobile phones are discouraged during activities. Communication opportunities are provided at agreed times, and any contact with home must be discussed with the volunteer team. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E6. \u003C/strong\u003EThe leader in charge and the volunteer team have contact details for the District Lead Volunteer and a District Leadership Team Member, including availability. A copy of the \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safe-scouting-what-to-do-in-an-emergency/\u0022 title=\u0022Safe Scouting: What to do in an emergency\u0022\u003EPurple Card\u003C/a\u003E is available.\u0026nbsp;\u003C/p\u003E","label":"A District visit to Kandersteg International Scout Centre in Switzerland "},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EContingent Events managed by UK Headquarters follow a different InTouch process due to their scale.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E1. \u003C/strong\u003EThe Contingent has a national InTouch contact who serves as the link between the event, Contingent and families.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2. \u003C/strong\u003EThe national contact is used for emergencies only.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E3. \u003C/strong\u003EIn the event of an emergency, the parents/carers must contact their Scout member via the national contact.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4. \u003C/strong\u003EThis enables the Contingent Management Team to provide support.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5. \u003C/strong\u003EAll event attendees must provide up-to-date emergency contact details.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EPlease note:\u0026nbsp;\u003C/strong\u003E\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EFor Jamborees, a Unit InTouch contact may be requested.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThis supports communication between families and the Contingent Team.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EFamilies should contact the Unit InTouch contact in such cases.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E","label":"Contingent Events, such as Jamboree, Moot or Roverway "},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cstrong\u003E1. \u003C/strong\u003EThe leader in charge and the volunteer team have access (including physical copies if needed) to up-to-date personal, medical, and emergency contact details for all participants.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2. \u003C/strong\u003EVolunteers ensure they have a reliable means of communication at all times and confirm contact details are current. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E3.\u003C/strong\u003E Parents/carers are provided with Explorer Section Team Leader contact details when their young person first joins, and the team members\u0027 contact details if these differ from those used when visiting places away from the meeting place.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4. \u003C/strong\u003EBefore free time, the Explorers are briefed on clear boundaries and rules. They stay in small groups, each group having volunteer contact details. Volunteers hold at least one mobile number for each group. Groups are given a set time limit and shown meeting points before setting off. A volunteer should remain at each meeting point.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5. \u003C/strong\u003EParents/carers and young people are reminded that communication during the activity is not necessary. If a problem arises, the responsible volunteer will contact parents/carers, as young people may not be able to do so themselves.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E6. \u003C/strong\u003EThe leader in charge has contact details for the District Lead Volunteer, has a copy or access to the \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safe-scouting-what-to-do-in-an-emergency/\u0022 title=\u0022Safe Scouting: What to do in an emergency\u0022\u003EPurple Card\u003C/a\u003E, and a record of who are participating in the activity.\u0026nbsp;\u003C/p\u003E","label":"An Explorer Scout activity where young people are given free time to explore"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cstrong\u003E1. \u003C/strong\u003EThe leader in charge and the volunteer team hold a list of all attending families, including up-to-date personal, medical, and emergency contact details for all young people and adults.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2. \u003C/strong\u003EAn off-site InTouch contact is designated to hold a copy of the attendance list and emergency contact details for someone not attending the camp.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E3. \u003C/strong\u003EParents/carers are briefed that they retain primary responsibility for the supervision and welfare of their own children throughout the event, while the volunteer team is responsible for the programme and overall site safety.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4. \u003C/strong\u003ERoutine communication on-site is managed through daily briefings or a group messaging app to ensure all families are aware of the programme and any safety updates.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5. \u003C/strong\u003EThe leader in charge provides families with a dedicated mobile number or campsite contact point to reach the volunteer team during the event.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E6. \u003C/strong\u003EAs families are attending together, young people are discouraged from using mobile phones during activities. Any specific photography or social media guidance is shared with parents/carers before the event.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E7. \u003C/strong\u003EThe leader in charge has contact details for the Group/District Lead Volunteer and a copy of the Purple Card.\u003C/p\u003E","label":"A Group-level family camp (where parents/carers remain on-site)"}]}]},{"items":[{"type":"Promo","cta":"Safe Scouting: What to do in an emergency","body":"","link":{"name":"Safe Scouting and Emergency Procedures","id":null,"url":"/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safe-scouting-what-to-do-in-an-emergency/","newWindow":false,"target":null},"colour":"#490499","title":"Purple Card","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"type":"Image top","cta":"Take look at the form","body":"\u003Cp\u003ETake a look at our activity information form for parent and carers \u003Cspan\u003E to share information and obtain their permission for activities, outings and nights away.\u003C/span\u003E\u003C/p\u003E","link":{"name":"Activity information form","id":null,"url":"/volunteers/running-your-section/programme-guidance/information-for-volunteers/general-activity-guidance-a-z/activity-information-form/","newWindow":false,"target":null},"colour":"#f1f1f1","title":"Activity information form","image":"/media/19153/squirrel-lighting-fire.jpg?cc=0.0000000000000001263187085796,0.013332381020403307,0,0.1429778825322\u0026width=800\u0026height=450\u0026v=1dadf67f49d5c70","imageFocus":"","imageId":34742,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"type":"Promo","cta":"Read our policy on emergency procedures","body":"","link":{"name":"7. 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