{"alias":"contentPage","byline":null,"standfirst":null,"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cem\u003E\u003Cstrong\u003E\u003Cspan class=\u0022TextRun Highlight SCXW252339442 BCX9\u0022 data-contrast=\u0022auto\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW252339442 BCX9\u0022\u003E[Guidelines Last updated: January \u003C/span\u003E\u003C/span\u003E\u003Cspan class=\u0022TextRun Highlight SCXW252339442 BCX9\u0022 data-contrast=\u0022auto\u0022\u003E\u003Cspan class=\u0022NormalTextRun SCXW252339442 BCX9\u0022\u003E2022]\u003C/span\u003E\u003C/span\u003E\u003C/strong\u003E\u003C/em\u003E\u003Cstrong\u003E\u003Cspan class=\u0022LineBreakBlob BlobObject DragDrop SCXW252339442 BCX9\u0022\u003E\u003Cspan class=\u0022SCXW252339442 BCX9\u0022\u003E\u003C/span\u003E\u003Cbr class=\u0022SCXW252339442 BCX9\u0022\u003E\u003C/span\u003E \u003C/strong\u003E\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EWhat\u0027s a \u0027Locally Organised National Event\u0027 (LONE)?\u003C/span\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;201341983\u0026quot;:0,\u0026quot;335559739\u0026quot;:160,\u0026quot;335559740\u0026quot;:240}\u0022\u003E\u00A0\u003C/span\u003E\u003C/h3\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EAny UK-based Scouts event organised outside of UK Headquarters, which is promoted as \u2018National\u2019 or \u2018UK\u2019, needs to gain approval to be branded this way.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003ENational approval comes from the Scouts\u0027 Events\u00A0and Contingents\u00A0Sub-Group, which has delegated authority from the Scouts\u0027 Strategy and Delivery Committee.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EFor example:\u003C/strong\u003E\u00A0Your local \u0027Scout Orienteering Day\u0027 may be so well organised that it attracts Scout Groups from other parts of the UK. You may therefore wish to rebrand the event as the \u0027National Scout Orienteering Day\u0027 and challenge each Scout District from across the country to send a team to the event.\u003Cspan data-contrast=\u0022auto\u0022\u003E\u00A0\u003C/span\u003E\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":false,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EOrganising a LONE event is usually managed by a Scout District or Scout County (or nations equivalent e.g. area, region). \u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EThe lead organiser should ordinarily have suitable experience organising scouting events at a district, county, or national level before attempting to plan a national event\u003C/span\u003E\u003C/p\u003E","label":"Organising the event"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EAn approved national event is on show to the whole country and represents the Scouts, so it is important that the highest standards of administration and operation are in evidence throughout.\u00A0\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EThe Scout County (or nations equivalent e.g. Area or Region) who are supporting the event are responsible for ensuring that the event follows all Scouts policies\u003C/span\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003E, financial agreements and safety\u003C/span\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003E.\u003C/span\u003E\u003Cspan\u003E The lead event organiser should keep the County Leadership informed of planning actions, decisions, risks and milestones.\u003C/span\u003E\u003C/p\u003E","label":"Responsibility for the event"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EThe County/Area/Scottish Region organising the LONE event are responsible for underwriting the cost of the event.\u003C/span\u003E\u003Cspan\u003E\u00A0\u003Cbr /\u003E\u003C/span\u003E\u003Cspan\u003E\u00A0\u003Cbr /\u003E\u003C/span\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EMost approved national events are planned on a \u201Cno profit/no loss\u201D basis.\u202F It is important to identify all the costs involved in the event, and to set a realistic fee to cover all those costs.\u202F\u003C/span\u003E\u003Cspan\u003E\u00A0\u003Cbr /\u003E\u003C/span\u003E\u003Cspan\u003E\u00A0\u003Cbr /\u003E\u003C/span\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EAny sponsorship arrangements for the event (for example a marketing partnership with a commercial company) require prior approval of both the County and UK Headquarters, to ensure that the arrangement is compliant with scouts values and existing partnerships.\u003C/span\u003E\u003C/p\u003E","label":"Event financial arrangements"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EAll events which are approved through this process should be providing value to our members and supporting the Scout Programme:\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cem\u003E- Events for young people should be challenging, relevant and rewarding, and support young people to develop skills for life\u202F\u003C/em\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cem\u003E- Events for adult volunteers should help support the delivery of a quality programme\u003C/em\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan\u003E\u003C/span\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EAny events which are open to members of the Scout Network can be advertised nationally through communications to Scout Network members and the volunteers supporting this section.\u003C/span\u003E\u003Cspan\u003E\u00A0\u003C/span\u003E\u003C/p\u003E","label":"Supporting the Scouts programme"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EAll activities must be carried out in full compliance with the Association\u2019s rules as outlined in the current edition of\u202F\u003C/span\u003E\u003Ca href=\u0022http://www.scouts.org.uk/por\u0022\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EPolicy, Organisation and Rules (POR)\u003C/span\u003E\u003C/a\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003E.\u003C/span\u003E\u003Cspan\u003E\u00A0\u003Cbr\u003E\u003C/span\u003E\u003Cspan\u003E\u00A0\u003Cbr\u003E\u003C/span\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EAdvice relating to insurance can be provided by\u202F\u003C/span\u003E\u003Ca href=\u0022https://www.unityinsuranceservices.co.uk/scout-insurance\u0022\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EUnity Insurance Services\u003C/span\u003E\u003C/a\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003E.\u003C/span\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003E\u202F\u003C/span\u003E\u003Cspan\u003E\u00A0\u003Cbr\u003E\u003C/span\u003E\u003Cspan\u003E\u00A0\u003Cbr\u003E\u003C/span\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EAny indemnity sought by a hosting club or authority must be referred to UKHQ\u003C/span\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003E\u00A0via the \u003Ca rel=\u0022noopener\u0022 href=\u0022mailto:support@scouts.org.uk\u0022 target=\u0022_blank\u0022 title=\u0022Support centre email\u0022\u003ESupport Centre\u003C/a\u003E\u003C/span\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003E.\u003C/span\u003E\u003Cspan\u003E\u00A0\u003C/span\u003E\u003C/p\u003E","label":"Event Safety"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cstrong\u003EBefore you start planning, we recommend:\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cem\u003E- contact the \u003Ca href=\u0022/contact-us/\u0022 title=\u0022Contact us\u0022\u003EScouts Support Centre\u003C/a\u003E to first check if your event would clash with another, similar national scouting event\u003C/em\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cem\u003E- ask your local Lead Volunteer (or nations equivalent e.g. Region or Area Lead Volunteer) for their approval to apply to run a national event\u003C/em\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cem\u003E- \u003Ca href=\u0022https://app.smartsheet.com/b/form/744e4bdf0bf54b89a7ccab3e752c177f\u0022\u003Esubmit a LONE application\u003C/a\u003E to UK Headquarters\u003C/em\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003EWhen applying for a LONE:\u003C/strong\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cem\u003E- Aim (if possible) to submit your LONE application 9-18 months in advance of the event date\u003C/em\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cem\u003E- Apply for one type of event at a time\u003C/em\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cem\u003E- If you have run this event before, please submit a \u003Ca href=\u0022https://app.smartsheet.com/b/form/d6abff6150c04c21ba07141c1a4141eb\u0022\u003ELONE Evaluation\u003C/a\u003E for the previous event (Evaluations will help the committee judge the risk of your event, which may speed up the approval process)\u003C/em\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cem\u003E- If you intend to run a similar event regularly (e.g. once a year) you can apply and gain approval for up to 3 consecutive events, e.g. \u0022National Scout Orienteering Days 2023, 2024, and 2025\u0022\u003C/em\u003E\u003C/p\u003E\n\u003Cp\u003ECompleting the form will highlight key organisational challenges that need to be addressed whilst planning, such as size and location, whether there should be overnight accommodation, potential involvement of Girlguiding or other organisations, and so on.\u0026nbsp;\u003C/p\u003E","label":"How to apply for a LONE event"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003ENational approval may take some time, depending on the perceived risk level of your event. Where a similar event has occurred previously, LONE evaluation will be taken into account and this may speed up the process.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EYou can start planning your scouting event before you have obtained LONE approval, but you must have first gained LONE approval before you can market your scouting event as \u0027UK\u0027 or \u0027National\u0027 to potential attendees.\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan\u003ELONE approval may be withdrawn at any time - if this occurs you will receive advice from the committee on how to proceed.\u003C/span\u003E\u003C/p\u003E","label":"After completing a LONE application"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EAfter the event is completed, the lead organiser should \u003Ca href=\u0022https://app.smartsheet.com/b/form/d6abff6150c04c21ba07141c1a4141eb\u0022\u003Esubmit a LONE evaluation\u003C/a\u003E to Scouts Headquarters. This evaluation will be important for any organisers wishing to run the same or a similar event in future.\u003C/span\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;201341983\u0026quot;:0,\u0026quot;335559739\u0026quot;:160,\u0026quot;335559740\u0026quot;:240}\u0022\u003E\u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EThe \u003C/span\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003Eevaluation process helps the Events and Contingent Sub Group and Strategy and Delivery Committee to be confident that all LONE events are planned, managed and delivered appropriately, and give Scouts the best experiences.\u202F\u202F\u202F\u003C/span\u003E\u003C/p\u003E","label":"Evaluation of the event"}]},{"gridType":"callToAction","gtmId":"","gtmClass":"","buttonText":"Apply to host a locally organised national event","buttonLink":{"name":"Apply to host a locally organised national event","id":null,"url":"https://app.smartsheet.com/b/form/744e4bdf0bf54b89a7ccab3e752c177f","newWindow":false,"target":"_blank"},"colour":{"value":"002f6c","label":"002f6c"},"alignment":"left"},{"gridType":"callToAction","gtmId":"","gtmClass":"","buttonText":"Submit a LONE evaluation form","buttonLink":{"name":"Lone event evaluation form","id":null,"url":"https://app.smartsheet.com/b/form/d6abff6150c04c21ba07141c1a4141eb","newWindow":false,"target":"_blank"},"colour":{"value":"002f6c","label":"002f6c"},"alignment":"left"}]},{"items":[{"type":"Promo","cta":"","body":"\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EThe following support from UK Headquarters may be available for your event. Please \u003Ca href=\u0022https://www.scouts.org.uk/contact-us\u0022\u003Econtact us\u003C/a\u003E to find out more.\u003C/span\u003E\u003Cspan\u003E\u0026nbsp;\u003C/span\u003E\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u00221\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00221\u0022 data-aria-level=\u00221\u0022\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EAdvice to the event organiser by relevant members of UKHQ teams\u003C/span\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;201341983\u0026quot;:0,\u0026quot;335559685\u0026quot;:450,\u0026quot;335559739\u0026quot;:30,\u0026quot;335559740\u0026quot;:240}\u0022\u003E\u0026nbsp;\u003C/span\u003E\u003C/li\u003E\n\u003Cli data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u00221\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00222\u0022 data-aria-level=\u00221\u0022\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EPromotion via the \u003Ca href=\u0022/events/\u0022 title=\u0022Events\u0022\u003EScouts website Events page\u003C/a\u003E\u003C/span\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003E,\u003C/span\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003E\u0026nbsp;social media and other member communications, as appropriate\u003C/span\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;201341983\u0026quot;:0,\u0026quot;335559685\u0026quot;:450,\u0026quot;335559739\u0026quot;:160,\u0026quot;335559740\u0026quot;:240}\u0022\u003E\u0026nbsp;\u003C/span\u003E\u003C/li\u003E\n\u003Cli data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u00221\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00223\u0022 data-aria-level=\u00221\u0022\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EWhere possible, a visit from a member of \u003Cspan class=\u0022ui-provider a b c d e f g h i j k l m n o p q r s t u v w x y z ab ac ae af ag ah ai aj ak\u0022\u003EUK Leadership Team\u003C/span\u003E to your event. You can complete the request form on the\u202F\u003Ca href=\u0022https://www.scouts.org.uk/about-us/our-people/uk-leadership-team/\u0022\u003EUK Leadership Team | Scouts\u003C/a\u003E\u003C/span\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003E.\u003C/span\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003E\u202FPlease check with your County/Area/Region (Scotland) Lead Volunteer first, and give plenty of notice.\u003C/span\u003E\u003Cspan data-ccp-props=\u0022{\u0026quot;201341983\u0026quot;:0,\u0026quot;335559685\u0026quot;:450,\u0026quot;335559739\u0026quot;:160,\u0026quot;335559740\u0026quot;:240}\u0022\u003E\u0026nbsp;\u003C/span\u003E\u003C/li\u003E\n\u003Cli data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u00221\u0022 aria-setsize=\u0022-1\u0022 data-aria-posinset=\u00224\u0022 data-aria-level=\u00221\u0022\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EYou can also create promotional materials including posters, social media posts, invitations and banners, on the\u202F\u003C/span\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://scoutsbrand.org.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Scout brand centre\u0022\u003E\u003Cspan\u003EScout brand centre\u003C/span\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003E.\u202F\u003C/span\u003E\u003C/a\u003E\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003E\u003Cspan data-contrast=\u0022auto\u0022\u003EWe\u2019re also keen to \u003Ca href=\u0022https://www.scouts.org.uk/contact-us\u0022\u003Ehear from you\u003C/a\u003E if you\u2019re planning an event that focuses on making a positive impact on biodiversity or reducing climate change, as further support may be available.\u003C/span\u003E\u003Cspan\u003E\u0026nbsp;\u003C/span\u003E\u003C/p\u003E","link":null,"colour":"#f1f1f1","title":"Support from UK Headquarters","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"type":"Promo","cta":"","body":"\u003Cp\u003EIf you\u0027re involved in leading a National \u003Cstrong\u003EScout Active Support Unit\u003C/strong\u003E (SASU), the process for approving a national event is similar to that for LONE events, except that the event is managed by the SASU rather than a Scout County.\u003C/p\u003E\n\u003Cp\u003ETo apply for approval to run a National SASU event, complete the \u003Ca href=\u0022https://app.smartsheet.com/b/form/34ec3cbc86d74ec9bad30b3ee1aa5474\u0022\u003ENational SASU Event or Contingent Brief form\u003C/a\u003E\u003C/p\u003E","link":null,"colour":"#ffb4e5","title":"National SASU Events","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""}]}],"config":null}]},"searchDescription":"These guidelines are designed to provide better insight into all future LONE events, ensuring all are planned, managed and delivered well.","pageType":null,"location":null,"browserTitle":"","versionDate":"15 July 2023","reviewDate":"25/02/2021","redirectUrl":"","id":50264,"nodeName":"Guidelines for Locally Organised National Events (LONE)","title":"Guidelines for Locally Organised National Events (LONE)","type":"contentPage","image":{"url":"/media/7218/uk-flag-2.jpeg?width=800\u0026height=450\u0026v=1daf495040e4740","caption":"UK flag at World Scout Jamboree","type":"jpeg","size":548695,"width":2100,"height":1400,"altText":"An Explorer waves the UK flag at a World Scout Jamboree campfire."},"assets":null,"headerOptions":{"headerTitle":"Guidelines for Locally Organised National Events (LONE)","headerSubTitle":"","headerCta":"","headerCtaText":"","headerCtaLink":"","headerBackgroundColour":"","showSEOImage":false,"headerBackgroundImage":null,"quickLinks":[{"caption":"","title":"International Scouts and events","url":null,"newWindow":false},{"caption":"","title":"National Events","url":"/national-events/","newWindow":false}]},"subHeader":"These guidelines are designed to provide better insight into all future LONE events, ensuring all are planned, managed and delivered well.","silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC81MDI2NCJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-your-section/programme-guidance/international-scouts-and-events/guidelines-for-locally-organised-national-events-lone/"}