{"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EGood financial management is essential to all projects and when embarking on a community development expedition it is important that clear arrangements are in place from the start.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EFinancial arrangements and control in the UK\u003C/h3\u003E\n\u003Cp\u003EThere are strict rules laid down in \u0022Policy, Organisation \u0026amp; Rules\u0022 for all accounts. These must be adhered to at all times. There are also strict rules in relation to fund raising which must be followed.\u003C/p\u003E\n\u003Cp\u003EOn most community development projects there are usually two separate funds namely:\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":false,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EThese cover the personal costs of participants and include items such as airfares, food \u0026amp; accommodation, insurances, excursions etc.\u003C/p\u003E","label":"Expedition Funds"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EThese funds relate directly to the development project and cover such items as materials, freighting charges, local labour and transport.\u003C/p\u003E\n\u003Cp\u003EClearly all funds donated to the project should be kept entirely separate from expedition funds.\u003C/p\u003E","label":"Project Funds"}]},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EFinancial arrangements and control whilst overseas\u003C/h3\u003E\n\u003Cp\u003EIt\u2019s most important to establish who is responsible for individual items of expenditure at an early date. The local community should make a contribution to their project. This need not necessarily be a direct financial contribution but could be in the form of food and/or accommodation. You should also stress the importance of community participation in any building work prior to agreeing to a project. General labouring should be donated by the community. The cost of specialist skills, such as hiring stone masons or drivers, should be met from project funds. In so doing you are creating employment and positively supporting the local economy.\u003C/p\u003E\n\u003Cp\u003ETo ensure that materials are on site before you arrive, it may be necessary to forward finance in advance. This can be done through bank transfer. If you are engaged in a large scale project which cannot be completed during your visit you may wish to arrange stage payments for work in progress. If such an arrangement is entered into, you should insist on accounts and it is a good idea to request photographs of the completed stages.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"accordion","gtmId":"","gtmClass":"","showExpand":false,"items":[{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EIn the UK we are moving increasingly towards a cashless society. This is not the case in most developing countries. It is quite normal to pay large accounts in cash.\u003C/p\u003E\n\u003Cp\u003EA local bank account is very useful for transferring funds: both stage payments and also in case of emergency.\u003C/p\u003E\n\u003Cp\u003EYou will find that cheques are not widely accepted, particularly in rural areas. It is not generally advisable to hold large sums in the currency of most developing countries as there may be restrictions or tax liabilities on large amounts.\u003C/p\u003E\n\u003Cp\u003EMost expeditions find traveller\u0027s cheques the best way of holding funds. These should be spread between party members for security.\u003C/p\u003E","label":"Local Banking"},{"gridType":"accordionItem","gtmId":"","gtmClass":"","body":"\u003Cp\u003EMost developing countries have very strict exchange control regulations. Before departure, be sure to find out from the national Embassy/High Commission what they are and how they affect you. Stick to them!\u003C/p\u003E","label":"Exchange Control"}]},{"gridType":"RichTextBlock","content":"\u003Ch3\u003EFinancial arrangements and control on-site\u003C/h3\u003E\n\u003Cp\u003E\u003Cstrong\u003E1.\u003C/strong\u003E No account should be paid without a receipt. If necessary, carry your own receipts.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E2.\u003C/strong\u003E Ensure that a reliable local person is consulted regarding local purchases\u0026nbsp;and prevailing prices.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E3.\u003C/strong\u003E Where a Government agency is involved, \u0022local orders\u0022 may be used. This is a good way of ensuring that there are no disputes at a later date.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E4.\u003C/strong\u003E When goods are to be delivered, arrange for cash on delivery.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E5.\u003C/strong\u003E When dealing with local traders it is not good policy to have \u0022accounts\u0022. Cash payments ensure that there are no disputes at a later date.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E6.\u003C/strong\u003E Ensure that a written agreement is obtained regarding project responsibilities and funding.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E7.\u003C/strong\u003E Proper accounts should be kept and copies supplied to partner groups.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E8.\u003C/strong\u003E If works are not completed during your stay, any balance should be left with your partners in order that work can continue. If a substantial sum is involved, it may be best to return to the UK with the funds and arrange a stage payment system.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E9.\u003C/strong\u003E Keep a contingency reserve at all times.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E10.\u003C/strong\u003E Visit the banks often. Do not keep large sums of money on site. If large sums are required for a transaction, arrange for the trader to accompany you to the bank.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E11.\u003C/strong\u003E Where local labour is employed, it is normal to pay on a piece work basis.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003E12.\u003C/strong\u003E Expect long delays in banks.\u003C/p\u003E","gtmId":"","gtmClass":""}]},{"items":[]}],"config":null}]},"prev":{"link":"/volunteers/running-your-section/programme-guidance/international-scouts-and-events/international-development-projects/international-community-development-expeditions/4-project-planning-outline/","title":"4. Project Planning Outline"},"next":null,"allParts":[{"link":"/volunteers/running-your-section/programme-guidance/international-scouts-and-events/international-development-projects/international-community-development-expeditions/1-finding-a-project/","title":"1. 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