{"content":{"layouts":[{"type":"singleColumn","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003EOutings and visits are an important part of a quality programme. The leadership team is encouraged to offer at least one evening or day outing in each three to four month planning cycle and a variety of outings during the time a young person is in the section. Whether outings take place within the normal meeting hours or at other times, the key to a successful trip is excellent organisation and planning. And remember \u2013 enjoy it!\u003C/p\u003E\n\u003Ch3\u003EWhere to go\u003C/h3\u003E\n\u003Cp\u003E\u003Cspan\u003EThink about: your local community (parks, Scout campsite, library, historical buildings), theme parks, a museum, an activity day, the seaside and linking the trip to your programme.\u003C/span\u003E\u003C/p\u003E\n\u003Ch3\u003EFacilities and risk assessment\u003C/h3\u003E\n\u003Cp\u003EThink about: having a pre-visit to your chosen destination to familiarise yourself with the layout and facilities. Be sure to consider toilets, first aid, boundaries and any out of bounds areas. More information on risk assessments is available at\u003Cspan\u003E\u0026nbsp;\u003C/span\u003E\u003Ca href=\u0022http://www.scouts.org.uk/safety\u0022\u003Escouts.org.uk/safety\u003C/a\u003E\u003C/p\u003E\n\u003Ch3\u003ETransport\u0026nbsp;\u003C/h3\u003E\n\u003Cp\u003E\u003Cspan\u003EThink about: distance to travel, the time, cost and safety. It\u0027s essential that parents/carers know exactly how their child is to be transported and are comfortable with the arrangements. When you are using parents/carers cars, by law they must have at least third party insurance. For insurance purposes, Scouting is classed as a social, domestic or pleasure activity so parents will not need extra motor insurance.\u003C/span\u003E\u003C/p\u003E\n\u003Ch3\u003ECost\u003C/h3\u003E\n\u003Cdiv\u003EThink about: accurately calculating costs and group/advanced booking discounts. It\u0027s important to plan an outing that is accessible to all young people, and that support with the costs is available for those families who need it.\u003C/div\u003E\n\u003Cdiv\u003E\u003C/div\u003E\n\u003Cdiv\u003EThe Group Trustee Board may agree to pay for that young person or come to some other agreement. Support may also be available through the District, County or equivalent. You can also apply to the Scout Grants Committee for grants to support young people or adults in financial hardship to take part in Scouting.\u0026nbsp; For more information, visit\u003Cspan\u003E\u0026nbsp;\u003C/span\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022http://www.scouts.org.uk/grants\u0022 target=\u0022_blank\u0022\u003Escouts.org.uk/grants\u003C/a\u003E\u003C/div\u003E\n\u003Ch3\u003EAdult help\u003C/h3\u003E\n\u003Cp\u003E\u003Cspan\u003EThink about: the ratio of adults to young people, asking other leaders in the Group or parents/carers to help if needed. (let the young people know who is attending). The recommended minimum ratio for Beaver Scouts and Cub Scouts can be found in \u003C/span\u003E\u003Ca href=\u0022/por/4-local-organisation-of-sections-groups-districts-counties/\u0022 title=\u00224. Local Scouting organisation - sections, Groups, Districts, Counties\u0022\u003EChapter 4 of Policy, Organisation and Rules\u003C/a\u003E\u003Cspan\u003E (POR). \u003C/span\u003E\u003C/p\u003E\n\u003Cp\u003E\u003Cspan\u003ERefer to \u003Ca href=\u0022/por/16-adult-roles/\u0022 title=\u002216. Adult Roles\u0022\u003EPOR rule 16.1\u003C/a\u003E to see who must have a personal enquiry carried out. More information on the process can be obtained from the \u003Ca href=\u0022/contact-us/\u0022 title=\u0022Contact us\u0022\u003EScout Support Centre\u003C/a\u003E.\u003C/span\u003E\u003C/p\u003E\n\u003Ch3\u003EInsurance\u003C/h3\u003E\n\u003Cp\u003E\u003Cspan\u003EA personal accident and medical expenses insurance policy is provided by the Association to cover all members. Non members such as parents/carers are not provided with the same automatic basic cover. In some cases it may be wise to consult with your Group Lead Volunteer to consider expanding cover. More information is available from\u0026nbsp;\u003C/span\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.unityinsuranceservices.co.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Unity Insurance Services\u0022\u003EUnity (Scout Insurance Services)\u003C/a\u003E.\u003C/p\u003E\n\u003Ch3\u003EWho to inform\u003C/h3\u003E\n\u003Cp\u003E\u003Cspan\u003EInform your Group Lead Volunteer, who should in turn inform the District Lead Volunteer. Parents/carers should be fully briefed on what activities are planned and what arrangements have been made. \u003C/span\u003E\u003Ca href=\u0022/volunteers/running-your-section/programme-guidance/general-activity-guidance/activity-information-form/\u0022 title=\u0022Activity information form\u0022\u003EThe Activity Information Form\u003C/a\u003E \u003Cspan\u003Ecan be used to send parents the necessary details.\u003C/span\u003E\u003C/p\u003E\n\u003Ch3\u003EInTouch\u003C/h3\u003E\n\u003Cp\u003E\u003Cspan\u003EIt\u0027s a requirement that an \u003C/span\u003E\u003Ca href=\u0022https://members.scouts.org.uk/FS120075\u0022\u003EInTouch\u003C/a\u003E\u003Cspan\u003E system is in place to ensure that everyone involved is aware of how communication will take place between leaders, participants and those not on the trip, a register of who is present is created should anything go wrong, and there is a system in place in the event of an emergency.\u003C/span\u003E\u003C/p\u003E\n\u003Ch3\u003EHeadcounts\u003C/h3\u003E\n\u003Cp\u003E\u003Cspan\u003EDuring the outing or activity, remember to perform regular headcounts of the young people in your care. A headcount is an effective method of ensuring the group is together and complete. You can organise the young people into their lodges/sixes/patrols or ask them to have a buddy to make headcounts easier and more efficient.\u003C/span\u003E\u003Cbr\u003E\u003Cbr\u003E\u003Ca href=\u0022https://members.scouts.org.uk/supportresources/search/?cat=299,301\u0022\u003EMore safety information\u003C/a\u003E.\u003C/p\u003E\n\u003Ch3\u003EAfter the outing\u003C/h3\u003E\n\u003Cp\u003E\u003Cspan\u003EThe Leader of the outing should ensure that outstanding bills are paid, a visit account is prepared for the Group Treasurer and notes are kept of the arrangements for future reference.\u003C/span\u003E\u003C/p\u003E","gtmId":"","gtmClass":""}]}],"config":null}]},"prev":{"link":"/volunteers/running-your-section/running-a-beaver-colony/running-your-colony/young-leaders-information-for-section-team-leaders/","title":"Young Leaders: Information for Section Team Leaders"},"next":{"link":"/volunteers/running-your-section/running-a-beaver-colony/running-your-colony/adventurous-activities-for-beaver-scouts/","title":"Adventurous activities for Beaver Scouts"},"allParts":[{"link":"/volunteers/running-your-section/running-a-beaver-colony/running-your-colony/young-leaders-information-for-section-team-leaders/","title":"Young Leaders: Information for Section Team Leaders"},{"link":"/volunteers/running-your-section/running-a-beaver-colony/running-your-colony/planning-an-outing/","title":"Planning an outing"},{"link":"/volunteers/running-your-section/running-a-beaver-colony/running-your-colony/adventurous-activities-for-beaver-scouts/","title":"Adventurous activities for Beaver Scouts"},{"link":"/volunteers/running-your-section/running-a-beaver-colony/running-your-colony/under-8s/","title":"Under-8s"}],"link":"/volunteers/running-your-section/running-a-beaver-colony/running-your-colony/planning-an-outing/","id":46590,"nodeName":"Planning an outing","title":"Planning an outing","type":"codexPart","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Planning an outing","headerSubTitle":null,"headerCta":null,"headerCtaText":null,"headerCtaLink":null,"headerBackgroundColour":null,"showSEOImage":false,"headerBackgroundImage":null,"quickLinks":null},"searchDescription":"Our tips on managing risk, headcounts, costs and insurance, including where to find the activity information form.","subHeader":"Our tips on managing risk, headcounts, costs and insurance, including where to find the activity information form.","browserTitle":null,"silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80NjU5MCJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/running-your-section/running-a-beaver-colony/running-your-colony/planning-an-outing/"}