{"alias":"contentPage","byline":null,"standfirst":null,"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003ECertain roles at Scouts require a criminal record check as part of the welcome journey.\u0026nbsp;POR \u003Ca href=\u0022/por/16-adult-roles/\u0022 title=\u002216. Adult Roles\u0022\u003EChapter 16: Teams Table\u003C/a\u003E sets out in full which roles require criminal record checks.\u003C/p\u003E\n\u003Cp\u003EBritish Scouting Overseas (BSO) operates across Europe, the Middle and Far East as well as in other parts of the world. Each of these places have very different criminal justice systems, cultures and approaches to safeguarding.\u003C/p\u003E\n\u003Cp\u003EScouts also\u0026nbsp;operates in 5 British Overseas Territories (BOTs). They are located across the world in Anguilla, Bermuda, British Virgin Islands, Cayman Islands and Gibraltar.\u0026nbsp;\u003C/p\u003E\n\u003Ch3\u003ECriminal record checks volunteers need to complete\u003C/h3\u003E\n\u003Cp\u003EVolunteers in BSO and BOTs who require a criminal record check as part of their role need to complete:\u0026nbsp;\u003C/p\u003E\n\u003Col\u003E\n\u003Cli\u003EAn approved criminal record check in their country of residence.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EA DBS check, only if they\u2019ve been resident in UK anytime since their 10th birthday.\u0026nbsp;\u003C/li\u003E\n\u003C/ol\u003E\n\u003Cp\u003EIf they hold the required ID for a DBS check they can use Atlantic Data. If not, they need to submit a paper application.\u003C/p\u003E\n\u003Cp\u003EFor their DBS check, their local ID Checker arranges to meet with the applicant. The ID Checker completes Option 1 on Atlantic Data or completes paper application. The applicant completes application from the link. The applicant must also upload their local check certificate to scouts.org.uk.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EFor further support and guidance about the criminal record checking process for adults who volunteer within British Scouting Overseas, please contact\u202F\u003Ca rel=\u0022noopener\u0022 href=\u0022mailto:secretary@britishscoutingoverseas.org.uk\u0022 target=\u0022_blank\u0022 title=\u0022Email British Scouting Overseas\u0022\u003Esecretary@britishscoutingoverseas.org.uk\u003C/a\u003E.\u003C/p\u003E\n\u003Ch3\u003EHow to apply for a DBS check\u003C/h3\u003E\n\u003Cp\u003EThe best way to apply for a DBS check is through \u003Ca rel=\u0022noopener\u0022 href=\u0022https://thescouts.disclosures.co.uk/\u0022 target=\u0022_blank\u0022 title=\u0022Scouts (Atlantic Data)\u0022\u003EAtlantic Data\u003C/a\u003E. To use Atlantic Data, the applicant \u003Cstrong\u003EMUST\u003C/strong\u003E\u202Fhold the relevant ID documentation to go through \u2018Route 1\u2019 as set out in the\u202F\u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/dbs-check-applicant-criminal-record\u0022 target=\u0022_blank\u0022 title=\u0022Check someone\u0027s criminal record as an employer (gov.uk)\u0022\u003EDBS\u2019 guidance\u003C/a\u003E.\u003C/p\u003E\n\u003Cp\u003EIf the applicant doesn\u2019t hold the ID documentation required to go through \u2018Route 1\u2019 then they\u2019ll need to complete a paper application (see below).\u0026nbsp;\u003C/p\u003E\n\u003Cp style=\u0022padding-left: 40px;\u0022\u003EWe understand that it\u2019s not always possible to get the applicant, the ID checker and a connection to the internet all in one place. If this is the case, the \u003Ca href=\u0022https://prod-cms.scouts.org.uk/media/12461/ms-compass-id-checking-form-version-5_nov2018_editable_final.pdf\u0022 title=\u0022MS Compass ID Checking Form Version 5 Nov2018 Editable FINAL\u0022\u003EID Checking Form\u003C/a\u003E can be used.\u003C/p\u003E\n\u003Ch3\u003EPaper application process \u2013 guidance for the ID Checker\u0026nbsp;\u003C/h3\u003E\n\u003Cul\u003E\n\u003Cli\u003EObtain an original, individually numbered DBS form from your Lead Volunteer \u2013 in case of difficulty, contact \u003Ca href=\u0022mailto:secretary@britishscoutingoverseas.org.uk\u0022\u003Esecretary@britishscoutingoverseas.org.uk\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003EComplete the DBS form in black ink with no alterations:\n\u003Cul\u003E\n\u003Cli\u003EMake sure you compete the form fully and accurately. Read the MUST and MUST NOT notes on the front of the form.\u003C/li\u003E\n\u003Cli\u003ESection b. Current address: enter as: c/o Safeguarding Team, Gilwell Park, Chingford, London E4 7QW UK at \u201Caddress since\u201D enter as the date the form is completed.\u003C/li\u003E\n\u003Cli\u003ESection c. Other addresses: complete with the applicant\u2019s current address outside the UK (with the date to being the date the form is completed); add addresses if required to show where you have lived for the last five years.\u003C/li\u003E\n\u003Cli\u003ESection e. Declaration by the applicant: to be signed (within the box) by the applicant.\u003C/li\u003E\n\u003Cli\u003ESection w. Evidence of Identity: to be completed by the evidence checker. Formal signature not required.\u003C/li\u003E\n\u003Cli\u003EVerify the identity of the applicant by reference to original documents, not photocopies.\u003C/li\u003E\n\u003Cli\u003EVerify the residence of the applicant by reference to appropriate documents.\u003C/li\u003E\n\u003Cli\u003ESection x. Apply for a DBS Check and Section y. Statement by registered person: please leave blank, as these will be completed at UK Headquarters.\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003EComplete and sign the letter of authority (form BSO DBS) - we need this authorisation for correspondence from the DBS to go to UK Headquarters (this is because the DBS will not send mail to non-UK addresses and so we must have a way of dealing in confidence with any correspondence).\u003C/li\u003E\n\u003Cli\u003ESend the completed form (original hard copy, not a photocopy or electronic copy) together with the completed form BSO DBS, by mail to Safeguarding Team, The Scout Association, Gilwell Park, Chingford, LONDON, E4 7QW.\u003C/li\u003E\n\u003Cli\u003EOnce the form has been received, the Safeguarding Team at UKHQ will countersign and forward the application to the DBS.\u0026nbsp;\u003C/li\u003E\n\u003Cli\u003EThe DBS will send the disclosure certificate to the Safeguarding Team at UKHQ, who will:\u0026nbsp;\n\u003Cul\u003E\n\u003Cli\u003EUpdate the volunteer\u2019s record on scouts.org.uk.\u003C/li\u003E\n\u003Cli\u003ENotify the Lead Volunteer when the DBS process is complete.\u003C/li\u003E\n\u003Cli\u003EMail the DBS certificate to the applicant at their current address.\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EIf there are any issues with the forms a member of the team will make contact to explain the next steps.\u003C/p\u003E\n\u003Ch3\u003EHow to apply for a local check\u0026nbsp;\u003C/h3\u003E\n\u003Cp\u003ERead the following guidance for individual local checks below: \u0026nbsp;\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Ca href=\u0022https://prod-cms.scouts.org.uk//media/19517/local-disclosure-guidance-middle-east-v4.docx\u0022 title=\u0022Local Disclosure Guidance Middle East\u0022\u003EGuidance for Middle East\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022https://prod-cms.scouts.org.uk//media/19518/local-disclosure-guidance-northern-europe-v3.docx\u0022 title=\u0022Local Disclosure Guidance Northern Europe\u0022\u003EGuidance for Northern Europe\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022https://prod-cms.scouts.org.uk//media/s4bfzmee/local-disclosure-guidance-southern-europe-v6.docx\u0022 title=\u0022Local Disclosure Guidance Southern Europe V6\u0022\u003EGuidance for Southern Europe\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca rel=\u0022noopener\u0022 href=\u0022https://prod-cms.scouts.org.uk//media/19519/local-disclosure-guidance-rest-of-the-world-v6.docx\u0022 target=\u0022_blank\u0022 title=\u0022Local Disclosure Guidance Rest Of The World\u0022\u003EGuidance for Rest of the World\u003C/a\u003E\u003C/li\u003E\n\u003C/ul\u003E\n\u003Cp\u003EApply for a local check as described in the guidance above for the relevant place to you. Then, complete a BSO Local Check Form in scouts.org.uk once you\u2019ve applied for a local check. You\u2019ll need to have a digital image of the document ready to upload to scouts.org.uk. If the law in your country of residence doesn\u2019t allow the copying of these documents, make sure you provide enough information on its contents and full details of the issuing body.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EThe Safeguarding Team at UKHQ will then update your record on scouts.org.uk and your Lead Volunteer will be notified.\u003C/p\u003E\n\u003Ch3\u003ERenewal of criminal record checks\u0026nbsp;\u003C/h3\u003E\n\u003Cp\u003EYou must renew all checks, both DBS and local, at intervals of no more than five years.\u0026nbsp;\u003C/p\u003E\n\u003Ch3\u003ECost of criminal record checks\u0026nbsp;\u003C/h3\u003E\n\u003Cp\u003EDBS checks are free of charge for volunteers. We want everyone, regardless of where they\u2019re based, to be able to volunteer with us, so we also offer support for the cost (if any) of local checks. \u0026nbsp;\u003C/p\u003E\n\u003Cp\u003ETo make an application, send full details of the criminal record check and proof of payment to \u003Ca href=\u0022mailto:secretary@britishscoutingoverseas.org.uk\u0022\u003Esecretary@britishscoutingoverseas.org.uk\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E\n\u003Ch3\u003EFurther information about the Disclosure and Barring Service\u0026nbsp;\u003C/h3\u003E\n\u003Cp\u003EThe DBS work to make safer appointment decisions, making sure only appropriate people work with vulnerable groups, including young people.\u202FIt replaces the Criminal Records Bureau (CRB) and Independent Safeguarding Authority (ISA).\u0026nbsp;\u003Cbr\u003E\u0026nbsp;\u003Cbr\u003EYou can find more \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/government/organisations/disclosure-and-barring-service\u0022 target=\u0022_blank\u0022 title=\u0022Disclosure and Barring Service (Gov.uk)\u0022\u003Einformation about the DBS on gov.uk\u003C/a\u003E.\u0026nbsp;\u003C/p\u003E\n\u003Ch3\u003EWhat ID documents will I need to show for a DBS check?\u0026nbsp;\u003C/h3\u003E\n\u003Cp\u003EThere are certain documents you\u0027ll need to show to an ID checker to complete your criminal records check. You can find the \u003Ca rel=\u0022noopener\u0022 href=\u0022https://www.gov.uk/government/publications/dbs-identity-checking-guidelines/id-checking-guidelines-for-standardenhanced-dbs-check-applications-from-1-july-2021\u0022 target=\u0022_blank\u0022 title=\u0022ID checking guidelines for standard/enhanced DBS check applications from 1 July 2021 (Gov.uk)\u0022\u003Efull list of documents on gov.uk\u003C/a\u003E.\u003C/p\u003E\n\u003Ch3\u003EIssuing of the DBS check\u0026nbsp;\u003C/h3\u003E\n\u003Cp\u003EOnce the criminal record check certificate has been issued by the DBS, the relevant Lead Volunteer is notified of the outcome and the volunteer\u2019s membership record will then be updated.\u0026nbsp;\u003C/p\u003E\n\u003Cp\u003EPlease note, DBS checks are just one element of the National Vetting Process. The issuing of the certificate doesn\u2019t mean the volunteer is able to begin straight away.\u0026nbsp;\u003C/p\u003E","gtmId":"","gtmClass":""}]},{"items":[{"type":"Promo","cta":"More information on DBS filtering","body":"\u003Cp\u003ECertain convictions or cautions no longer need to be disclosed as part of a Disclosure application. This question is asked directly to the applicant within Atlantic Data, so no action is required on the part of ID Checkers/Data Processors.\u003C/p\u003E","link":{"name":"Gov website DBS filtering","id":null,"url":"https://www.gov.uk/government/collections/dbs-filtering-guidance","newWindow":false,"target":"_blank"},"colour":"#f1f1f1","title":"Guidance about DBS filtering","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"type":"Promo","cta":"Further information on the Update Service","body":"\u003Cp\u003EScouts does not currently use the Disclosure and Barring update service to undertake an applicant\u2019s status check, as the current scheme is not practical for the Association to undertake.\u003C/p\u003E","link":{"name":"Update service gov website","id":null,"url":"https://www.gov.uk/dbs-update-service","newWindow":false,"target":"_blank"},"colour":"#f1f1f1","title":"Update Service","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"type":"Promo","cta":"Email the Scout Support Centre","body":"","link":{"name":"Scout info email address","id":null,"url":"mailto:support@scouts.org.uk","newWindow":false,"target":"_blank"},"colour":"#f1f1f1","title":"Further Advice","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""}]}],"config":null}]},"searchDescription":"Read about the criminal record check process for volunteers in British Scouting Overseas.","pageType":null,"location":null,"browserTitle":"","versionDate":"15 July 2023","reviewDate":"01/01/0001","redirectUrl":"","id":47101,"nodeName":"British Scouting Overseas and British Overseas Territories","title":"British Scouting Overseas and British Overseas Territories","type":"contentPage","image":{"url":"/media/12108/fdl-hp.jpg?width=800\u0026height=450\u0026v=1dab8e1b20252a0","caption":"Scouts purple logo","type":"jpg","size":93039,"width":1268,"height":664,"altText":"An image of a purple background showing the white Scouts logo"},"assets":null,"headerOptions":{"headerTitle":"Criminal record checking process in British Scouting Overseas and British Overseas Territories","headerSubTitle":"Find information about criminal record checking for those who hold roles in British Scouting Overseas (BSO) and British Overseas Territories (BOTs)","headerCta":"","headerCtaText":"","headerCtaLink":"","headerBackgroundColour":"ffe627","showSEOImage":false,"headerBackgroundImage":null,"quickLinks":[{"caption":"","title":"BSO DBS Notification form","url":"https://app.smartsheet.com/b/form/983cae7e3570414abeb6deced38c4861","newWindow":true},{"caption":"","title":"BSO Local disclosure check form","url":"https://app.smartsheet.com/b/form/db37919a271f4f389d864425a2e1e4a1","newWindow":true},{"caption":"","title":"Digital tool guides","url":"https://www.scouts.org.uk/volunteers/volunteer-experience/digital-tool-guides/","newWindow":false}]},"subHeader":"Read about the criminal record check process for volunteers in British Scouting Overseas.","silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80NzEwMSJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/criminal-record-checks/british-scouting-overseas-and-british-overseas-territories/"}