{"alias":"contentPage","byline":null,"standfirst":null,"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"type":"Promo","cta":"","body":"\u003Cdiv class=\u0022ListContainerWrapper SCXW210030561 BCX0\u0022\u003E\n\u003Cul class=\u0022BulletListStyle1 SCXW210030561 BCX0\u0022\u003E\n\u003Cli class=\u0022OutlineElement Ltr SCXW210030561 BCX0\u0022 aria-setsize=\u0022-1\u0022 data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u002213\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;multilevel\u0026quot;}\u0022 data-aria-posinset=\u00221\u0022 data-aria-level=\u00221\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW210030561 BCX0\u0022\u003EA fatality occurs as a consequence of a Scouting activity\u0026nbsp;\u003C/p\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022ListContainerWrapper SCXW210030561 BCX0\u0022\u003E\n\u003Cul class=\u0022BulletListStyle1 SCXW210030561 BCX0\u0022\u003E\n\u003Cli class=\u0022OutlineElement Ltr SCXW210030561 BCX0\u0022 aria-setsize=\u0022-1\u0022 data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u002213\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;multilevel\u0026quot;}\u0022 data-aria-posinset=\u00222\u0022 data-aria-level=\u00221\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW210030561 BCX0\u0022\u003EA likely hospital stay of 3 or more days is required\u0026nbsp;\u003C/p\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022ListContainerWrapper SCXW210030561 BCX0\u0022\u003E\n\u003Cul class=\u0022BulletListStyle1 SCXW210030561 BCX0\u0022\u003E\n\u003Cli class=\u0022OutlineElement Ltr SCXW210030561 BCX0\u0022 aria-setsize=\u0022-1\u0022 data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u002213\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;multilevel\u0026quot;}\u0022 data-aria-posinset=\u00223\u0022 data-aria-level=\u00221\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW210030561 BCX0\u0022\u003EMultiple casualties from a reportable incident with overnight hospitalisation\u0026nbsp;\u003C/p\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/div\u003E\n\u003Cdiv class=\u0022ListContainerWrapper SCXW210030561 BCX0\u0022\u003E\n\u003Cul class=\u0022BulletListStyle1 SCXW210030561 BCX0\u0022\u003E\n\u003Cli class=\u0022OutlineElement Ltr SCXW210030561 BCX0\u0022 aria-setsize=\u0022-1\u0022 data-leveltext=\u0022\uF0B7\u0022 data-font=\u0022Symbol\u0022 data-listid=\u002213\u0022 data-list-defn-props=\u0022{\u0026quot;335552541\u0026quot;:1,\u0026quot;335559685\u0026quot;:720,\u0026quot;335559991\u0026quot;:360,\u0026quot;469769226\u0026quot;:\u0026quot;Symbol\u0026quot;,\u0026quot;469769242\u0026quot;:[8226],\u0026quot;469777803\u0026quot;:\u0026quot;left\u0026quot;,\u0026quot;469777804\u0026quot;:\u0026quot;\uF0B7\u0026quot;,\u0026quot;469777815\u0026quot;:\u0026quot;multilevel\u0026quot;}\u0022 data-aria-posinset=\u00224\u0022 data-aria-level=\u00221\u0022\u003E\n\u003Cp class=\u0022Paragraph SCXW210030561 BCX0\u0022\u003ECollapse of a significant structure (whether injury was suffered or not)\u0026nbsp;\u003C/p\u003E\n\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/div\u003E","link":null,"colour":"#590fa9","title":"Call UK Headquarters immediately (24 hours) on 0345 300 1818 or \u002B44 20 8433 7100 if:\u00A0","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3 class=\u0022MsoNormal\u0022\u003EWhat to do promptly\u003C/h3\u003E\n\u003Cul\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EInform your Lead Volunteer \u003C/strong\u003E\u2013 Contact and inform your Group and District Lead Volunteer as soon as possible.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003ERecord what happened \u003C/strong\u003E- Capture the key facts clearly and accurately while they\u0027re fresh. Photos or short videos may be taken where appropriate (for example: site, location or equipment).\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003EKeep records safe\u003C/strong\u003E - Accurate local records may be required for safety learning review, insurance claims, or follow-up with UK Headquarters Safety team.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Ch3 class=\u0022MsoNormal\u0022\u003ELocal reporting and storage\u003C/h3\u003E\n\u003Ch4 class=\u0022MsoNormal\u0022\u003E\u003Cstrong\u003ELocal first aid and incident records\u003C/strong\u003E\u003C/h4\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EYou must maintain a local first-aid and incident record for your group or unit and use it to log all incidents, including those not submitted to UK Headquarters. This will help you identify trends, support local learning and sharing of how to do this better, and your team\u0027s planning to keep Scouting safe.\u003Cbr\u003E\u0026nbsp;\u003Cbr\u003EA local first-aid and incident record can be either a paper-based or a digital document. You should consider how to enable non-Scout users at your meeting place to report using your local tool, making sure it complies with your data protection and retention policy. \u0026nbsp;\u003C/p\u003E\n\u003Ch4 class=\u0022MsoNormal\u0022\u003EParent/carer communication\u003C/h4\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EWhen an incident occurs, the leader-in-charge should communicate with parents or carers promptly and with sensitivity. Be factual, concise, and reassuring about the actions taken.\u003C/p\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EUnity Insurance offers a Personal Accident and Medical Expenses (PAME) policy and coverage for all planned Scouting activities. Parents or carers can find information about this cover and learn how to make a claim by visiting \u003Ca href=\u0022https://www.unityinsuranceservices.co.uk/scout-insurance/accident-medical-insurance\u0022 title=\u0022https://www.unityinsuranceservices.co.uk/scout-insurance/accident-medical-insurance\u0022\u003Ehttps://www.unityinsuranceservices.co.uk/scout-insurance/accident-medical-insurance\u003C/a\u003E. Please inform parents/carers that this is available.\u003C/p\u003E\n\u003Ch3 class=\u0022MsoNormal\u0022\u003EData Protection considerations\u003C/h3\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EAll incident information must be stored in line with Data Protection Act, GDPR and Scouts\u0027 data protection guidance:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EKeep securely (locked cabinet or restricted digital access)\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003ELimit access to those with a legitimate need\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003ENever store records on personal devices unless authorised and secure\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EWhen using third-party systems to store or share incident information, conduct due diligence on the tool to make sure it is secure and that access is limited to those who need it. See our \u003Ca href=\u0022/volunteers/running-things-locally/gdpr-toolkit/step-9-third-parties/\u0022 title=\u0022Step 9: Third parties\u0022\u003EScout Unit Data Protection Toolkit: Step #9\u003C/a\u003E, which focuses on third parties, for more guidance.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EIf a parent, carer or other individual requests access to incident or local first aid records, this is a data protection matter and must be handled in line with Scouts\u2019 and local data protection policies and guidance. Incident data should not be shared informally. The \u003Ca href=\u0022/volunteers/running-things-locally/gdpr-toolkit/\u0022 title=\u0022GDPR Toolkit\u0022\u003EScout Unit Data Protection Toolkit\u003C/a\u003E should be consulted for guidance on responding to data requests and on the steps to follow.\u0026nbsp;\u003C/li\u003E\n\u003C/ul\u003E\n\u003Ch4 class=\u0022MsoNormal\u0022\u003EData retention and privacy\u003C/h4\u003E\n\u003Cul\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EKeep local incident records for the required retention period as outlined in your local Data Protection and Retention Policy \u2013 see our \u003Ca href=\u0022/volunteers/running-things-locally/gdpr-toolkit/step-11-delete-and-destroy/\u0022 title=\u0022Step 11: Delete and destroy\u0022\u003EScout Unit Data Protection Toolkit: Step #11\u003C/a\u003E for further information and guidance.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EStore securely with appropriate access controls.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EDo not share identifiable information beyond Scout HQ, learning, or compliance needs.\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EReview and securely dispose of records once the retention period ends\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EIncident records may contain personal data relating to more than one individual. Any request for access to this information must make sure that third-party personal data is protected and handled lawfully, in line with Scouts\u2019 and local data protection policies and guidance.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Ch3 class=\u0022MsoNormal\u0022\u003EInformation to record\u003C/h3\u003E\n\u003Cp class=\u0022MsoNormal\u0022\u003EFor each incident, include:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EFull name and membership type (Beaver, Cub, Scout, non-member, visitor, site users, etc.)\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EDate and time of the incident\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EActivity being carried out at the time\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003ENature and severity of injury or illness\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EClear, factual description of what happened\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EFirst aid given or other actions taken (include times if possible)\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EWhether any external agencies were involved (e.g. police, ambulance, coastguard, mountain rescue)\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EWas this activity externally led or not?\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EName, role and contact details of the person recording the incident\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EDetails of witnesses to what happened\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EDid the incident need to be reported to UK Headquarters?\u003C/li\u003E\n\u003C/ul\u003E\n\u003Ch3 class=\u0022MsoNormal\u0022\u003ERecording tips\u003C/h3\u003E\n\u003Cul\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003ETry to note down actions and times as events unfold, if possible\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EMake sure you have noted who was there and their contact details in case you need to get in touch\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EIf appropriate, take pictures of the location sensitively to help record what happened - this assists with learning and remembering details\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EKeep a record of all communications made during and after the incident\u003C/li\u003E\n\u003Cli class=\u0022MsoNormal\u0022\u003EDon\u0027t be concerned about establishing fault - focus on accurate facts\u003C/li\u003E\n\u003C/ul\u003E","gtmId":"","gtmClass":""}]},{"items":[{"type":"Promo","cta":"Purple Card: What to do in an emergency","body":"","link":{"name":"Safe Scouting: What to do in an emergency","id":null,"url":"/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safe-scouting-what-to-do-in-an-emergency/","newWindow":false,"target":null},"colour":"#590fa9","title":"Purple Card: What to do in an emergency","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"type":"Promo","cta":"Click here to report your Safety incident and near misses to UK Headquarters","body":"","link":{"name":null,"id":null,"url":"https://forms.olmapps.com/ewfprod/manage/view/#/form/safetyincidentreporting?header=1\u0026reset=1","newWindow":false,"target":null},"colour":"#ffe627","title":"For reporting Safety incidents and near misses","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"type":"Promo","cta":"Follow the Safeguarding Code of Conduct for Adults (Yellow Card)","body":"","link":{"name":"Safeguarding Code of Conduct for Adults - Yellow Card","id":null,"url":"/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safeguarding-code-of-conduct-for-adults-yellow-card/","newWindow":false,"target":null},"colour":"#ffe627","title":"For any safeguarding concerns","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"type":"Promo","cta":"Find out more about POR Chapter 7 here","body":"\u003Cp\u003E\u003Cspan class=\u0022NormalTextRun SCXW87080425 BCX0\u0022\u003ERead more about our emergency procedures in Policy, Organisations and Rules (POR) Chapter 7\u003C/span\u003E\u0026nbsp;\u003C/p\u003E","link":{"name":"7. 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