{"alias":"contentPage","byline":null,"standfirst":null,"content":{"layouts":[{"type":"sidebar","areas":[{"items":[{"gridType":"RichTextBlock","content":"\u003Cp\u003E\u003Cstrong\u003E\u003Cspan style=\u0022font-variant: normal; line-height: 1.6em; text-decoration: none;\u0022\u003E(Published May 2026, replacing August 2021)\u003C/span\u003E\u003C/strong\u003E\u003C/p\u003E","gtmId":"","gtmClass":""},{"type":"Plain","cta":"","body":"\u003Cp\u003ESafety is a \u003Cstrong\u003Eshared responsibility\u003C/strong\u003E in Scouts. We acknowledge that life, and by extension, our programmes, are not without risk. As Scouts, we strive to manage these risks to wellbeing and safety, aiming to reduce them to the lowest level reasonably practicable. Identifying and proportionately managing risk is a lifelong skill that we aim to foster, develop and enhance in all our members.\u003C/p\u003E","link":null,"colour":"#25b755","title":"Everyone\u2019s responsibility","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Cp\u003EThis Safety checklist card is designed to help all members of \u003Cstrong\u003ETrustee Boards\u003C/strong\u003E understand their role in building a strong safety culture across Scouts. This reflects the latest policy and guidance to help you understand your responsibilities and work with your Trustee team to support Scout experiences while keeping everyone safe.\u003C/p\u003E\n\u003Cp\u003EAs a \u003Cstrong\u003ETrustee Board member\u003C/strong\u003E, you have a pivotal role in overseeing, supporting, monitoring and reviewing safe practices. You set expectations and make sure safety measures are effective. Your support is crucial in making \u003Cstrong\u003ESafe Scouting \u003C/strong\u003Ethe norm.\u003C/p\u003E\n\u003Cp\u003E\u003Cstrong\u003ERemember: Your\u003C/strong\u003E role is to \u003Cstrong\u003Eguide and oversee\u003C/strong\u003E, not to do every task yourself. You make sure the systems are in place and working while volunteers carry out day-to-day activities.\u003C/p\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3 style=\u0022color: #24b755;\u0022\u003ELeading by example\u003C/h3\u003E\n\u003Cdiv\u003EYour actions set the tone and they matter. When you see a hazard or risk, address it promptly and visibly. Demonstrating proactive behaviour around safety shows others that this is the norm, not the exception. Celebrate and share good practice beyond your team.\u003C/div\u003E\n\u003Ch3 style=\u0022color: #24b755;\u0022\u003EWorking together\u003C/h3\u003E\n\u003Cdiv\u003ESafety is a team effort. Collaborate with fellow Trustees, Lead Volunteers, Team Leaders and other Team Members. Ask questions, offer guidance and make sure the right policies are followed. Don\u2019t hesitate to seek expert help for areas outside your own expertise.\u003C/div\u003E\n\u003Cdiv\u003E\u003C/div\u003E\n\u003Cdiv\u003EBuild a strong relationship with your Lead Volunteer, who\u2019s responsible for safety on a day-to-day basis. Work together by regularly checking in on safety issues and jointly reviewing incident reports.\u003C/div\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3 style=\u0022color: #24b755;\u0022\u003EGuide and support safety locally\u003C/h3\u003E\n\u003Ch4\u003E\u003Cstrong\u003EPlan - Set the direction\u003C/strong\u003E\u003C/h4\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Cstrong\u003EBe informed:\u003C/strong\u003E Read and understand the \u003Ca href=\u0022/por/2a-key-policies/\u0022 title=\u00222a. Key policies\u0022\u003ESafety Policy (POR Chapter 2)\u003C/a\u003E.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EStay prepared:\u003C/strong\u003E Safety should be a standing agenda item at all meetings.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003ESeek help: \u003C/strong\u003ERemember to use external technical expertise if needed, especially in areas where specialist knowledge may be required, for example, in respect of electrical installations.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EWider support: \u003C/strong\u003ECounties should appoint a County Safety Advisor who can support and guide the Trustee Board. Districts may have a District Safety Lead to support Scouts locally.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Ch4\u003E\u003Cstrong\u003EDo - Enable Safe Scouting\u003C/strong\u003E\u003C/h4\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Cstrong\u003EEmpower volunteers: \u003C/strong\u003EAsk for reassurance that all Team Members have completed mandatory safety learning. Visit Section meetings to understand their needs.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003ESupport safety: \u003C/strong\u003EMake sure risk assessments are carried out and that necessary controls (such as fire alarms or first aid kits) are in place.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EAct promptly:\u003C/strong\u003E Support or take action on identified issues in a timely manner (such as a faulty stove).\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EEncourage reporting:\u003C/strong\u003E Create an environment where people feel comfortable reporting hazards or incidents so the Trustee Board can act upon and resolve them.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Ch4\u003E\u003Cstrong\u003ECheck - Assure and review\u003C/strong\u003E\u003C/h4\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Cstrong\u003EMonitor and review: \u003C/strong\u003ESupport Lead Volunteers in reviewing and monitoring learning and training compliance.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003ETools and resources:\u003C/strong\u003E Use checklists and tools to support and guide others.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EKeep a Risk Register:\u003C/strong\u003E Maintain a log of significant risks (not just activities, but also meeting place-based, financial and legal risks) and review it regularly.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003ELearn from incidents: \u003C/strong\u003EReview incident reports to see if procedures, equipment and facilities need to be updated to prevent reoccurrence.\u003C/li\u003E\n\u003C/ul\u003E\n\u003Ch4\u003E\u003Cstrong\u003EAct \u2013 Support improvements\u003C/strong\u003E\u003C/h4\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Cstrong\u003EAddress barriers:\u003C/strong\u003E Proactively address issues you find. If learning or training isn\u2019t accessible, the Board might be able to support or signpost to funding or arrange a local session. Supporting your Leadership and Section teams is crucial.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003ETake action: \u003C/strong\u003EMake sure prompt action is taken to control hazards identified during inspections or brought to your attention by the Leadership, Section Teams or others. Celebrate and share good practice beyond your team.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EUpdate plans:\u003C/strong\u003E Use what you\u2019ve learned to continuously improve safety by updating risk assessments and your risk register. Regularly check if your plans are on track.\u003C/li\u003E\n\u003C/ul\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3 style=\u0022color: #24b755;\u0022\u003EKey risk areas for Trustees\u003C/h3\u003E\n\u003Cp\u003EFocus on these critical areas to manage safety effectively:\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003E\u003Cstrong\u003EPremises and facilities:\u003C/strong\u003E Make sure your Scout meeting place is safe. Appoint a premises manager who reports back to the Trustee Board. Use the Safe Scouting Premises Audit Tool to support you to review all hazards and set up an action plan. For example, make sure fire safety, electrical wiring and general maintenance are properly managed, including identifying and managing carbon monoxide risks, such as making sure appliances are maintained, and alarms are fitted where needed.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003ETraining and people:\u003C/strong\u003E Make sure all Team Members have completed the required safety training and learning. Utilise learning compliance reports, supported by your Lead Volunteer, to identify training gaps and remove barriers to training.\u003C/li\u003E\n\u003Cli\u003E\u003Cstrong\u003EProcesses, compliance and monitoring:\u003C/strong\u003E Make sure your safety systems are working. Use a risk register to track high-level risks and review them at meetings. Verify that all incidents are recorded, reported and reviewed to prevent future occurrences.\u003C/li\u003E\n\u003C/ul\u003E","gtmId":"","gtmClass":""},{"gridType":"RichTextBlock","content":"\u003Ch3 style=\u0022color: #24b755;\u0022\u003ERisk assessments: 5 key steps\u003C/h3\u003E\n\u003Cp\u003ERisk assessment is a cornerstone of safe Scouting. All activities, indoors or\u003Cbr\u003Eoutdoors, must be risk assessed.\u003C/p\u003E\n\u003Ch4\u003EFive key steps\u003C/h4\u003E","gtmId":"","gtmClass":""},{"gridType":"gridImageBlock","gtmId":"","gtmClass":"","image":"/media/aajbuo5l/screenshot-2026-04-30-170650.png","width":858,"height":269,"altText":"","caption":"","link":null},{"gridType":"RichTextBlock","content":"\u003Cp\u003EFor more information, templates and examples, visit our \u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/risk-assessments/\u0022 title=\u0022Risk assessments\u0022\u003ERisk Assessment guidance page\u003C/a\u003E\u003C/p\u003E","gtmId":"","gtmClass":""}]},{"items":[{"type":"Promo","cta":"Click here to view the other Safety Checklist Cards","body":"","link":{"name":"Safety Checklist Cards","id":null,"url":"/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safety-checklist-cards/","newWindow":false,"target":null},"colour":"#ffffff","title":"View the other Safety Checklist Cards","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"type":"Promo","cta":"Purple Card: What to do in an emergency","body":"","link":{"name":"Safe Scouting: What to do in an emergency","id":null,"url":"/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safe-scouting-what-to-do-in-an-emergency/","newWindow":false,"target":null},"colour":"#590fa9","title":"Purple Card: What to do in an emergency","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"type":"Promo","cta":"Click here to report your Safety incident to UK Headquarters","body":"","link":{"name":null,"id":null,"url":"https://forms.olmapps.com/ewfprod/manage/view/#/form/safetyincidentreporting?header=1\u0026reset=1","newWindow":false,"target":null},"colour":"#ffe627","title":"For reporting Safety incidents","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"type":"Promo","cta":"","body":"\u003Cp\u003EClick the on button below to download the latest version of this Safety Checklist card\u003C/p\u003E","link":{"name":"Safety Checklist Trustees Boards And Members (May 2026)","id":null,"url":"https://prod-cms.scouts.org.uk//media/oj2fawu2/safety-checklist-trustees-boards-and-members_ver7_may2026.pdf","newWindow":false,"target":null},"colour":null,"title":"Download a copy of the card","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"type":"Promo","cta":"","body":"\u003Cp\u003EClick the on button below to pre-order a physical copy of this card from Scout Store\u003C/p\u003E","link":{"name":"Order this Safety Checklist card","id":null,"url":"https://shop.scouts.org.uk/new-in/safety-checklist-for-trustee-boards-and-their-members-114577","newWindow":false,"target":"_blank"},"colour":"#205b41","title":"Order a copy of this card from Scout Store","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""},{"type":"Plain","cta":"","body":"\u003Cp\u003EYou\u2019re not alone. Use these resources to help you and your team lead\u003Cbr\u003Econfidently on safety.\u003C/p\u003E\n\u003Cul\u003E\n\u003Cli\u003EPOR - your core documents, clearly defining the specific safety roles and responsibilities:\n\u003Cul\u003E\n\u003Cli\u003E\u003Ca href=\u0022/por/2a-key-policies/\u0022 title=\u00222a. Key policies\u0022\u003EChapter 2 \u2013 Safety Policy\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/por/7-emergency-procedures/\u0022 title=\u00227. Emergency procedures\u0022\u003EChapter 7 - Emergency Procedures\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/por/9a-activities/\u0022 title=\u00229a. Activities\u0022\u003EChapter 9 \u2013 Activities\u003C/a\u003E\u003C/li\u003E\n\u003C/ul\u003E\n\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safety-checklist-cards/\u0022 title=\u0022Safety Checklist\u0022\u003ESafety Checklist Cards\u003C/a\u003E\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/running-things-locally/trustee-boards/\u0022 title=\u0022Trustee Boards\u0022\u003ETrustee Board Basics: Guidance and support for Trustee Boards\u003C/a\u003E, explaining their responsibilities in overseeing safety and providing assurance\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safety/managing-a-safe-scout-premises/safe-scouting-premises-audit/\u0022 title=\u0022Safe Scouting Premises Audit\u0022\u003ESafe Scouting Premises Audit Tool:\u003C/a\u003E A practical template\u003C/li\u003E\n\u003Cli\u003E\u003Ca href=\u0022/volunteers/staying-safe-and-safeguarding/safety/updates-from-the-safety-team/learning-from-safety-incidents-and-case-studies/\u0022 title=\u0022Learning from Safety Incidents and Case Studies\u0022\u003ESafety Case Studies:\u003C/a\u003E Shared learning from incidents\u003C/li\u003E\n\u003C/ul\u003E","link":null,"colour":"#25b755","title":"Tools and resources","image":null,"imageFocus":"","imageId":0,"imageKey":"00000000-0000-0000-0000-000000000000","imageCrop":"","gridType":"card","gtmId":"","gtmClass":""}]}],"config":null}]},"searchDescription":"Checklist aimed to help an Trustee Boards and their members to fulfil their roles and responsibilities","pageType":null,"location":null,"browserTitle":"","versionDate":"15 July 2023","reviewDate":"01/05/2026","redirectUrl":"","id":47397,"nodeName":"Safety Checklist for Trustee Boards and their members","title":"Safety Checklist for Trustee Boards and their members","type":"contentPage","image":null,"assets":null,"headerOptions":{"headerTitle":"Safety Checklist Cards","headerSubTitle":"Safety checklist for Trustee Boards and their members","headerCta":"","headerCtaText":"","headerCtaLink":"","headerBackgroundColour":"ffe627","showSEOImage":false,"headerBackgroundImage":null,"quickLinks":[{"caption":"","title":"Risk assessments","url":"/volunteers/staying-safe-and-safeguarding/risk-assessments/","newWindow":false}]},"subHeader":"Checklist aimed to help an Trustee Boards and their members to fulfil their roles and responsibilities","silktide":"eyJjbXMiOiJVbWJyYWNvIiwiZWRpdG9yVXJsIjoiaHR0cHM6Ly9wcm9kLWNtcy5zY291dHMub3JnLnVrLy91bWJyYWNvIy9jb250ZW50L2NvbnRlbnQvZWRpdC80NzM5NyJ9","canonicalUrl":"https://www.scouts.org.uk/volunteers/staying-safe-and-safeguarding/safe-scouting-cards/safety-checklist-cards/safety-checklist-for-trustee-boards-and-their-members/"}